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HomeMy WebLinkAbout2010-09-01 CC MinutesCC Page I of 7 CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 September 1, 2010 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on September 1, 2010, the notice for which being legally noticed on August 27, 2010. Mayor Thomas called the meeting to order at 6:00 pm. Roll was taken with the following Councilmembers present: Landis, Crane, Rodin, Baldwin, and Mayor Thomas. Councilmembers absent: None. Staff present: City Manager Chambers, Assistant City Manager Sangiacomo, City Attorney Rapport, Community Services Administrator Merz, Director of Finance Elton, Director of Planning and Community Development Stump, Director of Public Works and City Engineer Eriksen, Deputy Director Public Works Engineering and Streets Division Seanor, Project/Grant Administrator Mills, and City Clerk Currie. Consultant: Emmett Jones. 2. PLEDGE OF ALLEGIANCE 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Special Council/URA Joint Minutes of 8/25/10 b. Regular meeting of 7/7/10 M/S Landis/Baldwin to Approve the Regular Minutes of July 7, 2010, and Special Council/URA Joint Minutes of August 25, 2010, as submitted. Motion carried by an all AYE voice vote. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR Councilmember crane pulled item 7c which will become 11 d. Councilmember Landis had questions on 71. M/S Landis/Rodin to Approve the Consent Calendar items 7a-7b and 7d-7p: a. Report to The City Council Regarding The Purchase of Network and Phone Equipment From A T&T Datacom in the Amount of $6,687.45 b. Notification of Purchase of Training Services from James Reese and Associates, in the Amount of $5,954 d. Award of Contract to Argonaut Constructors for Neighborhood Enhancement - Clara Avenue Phase 1 Project, Specification No. 10-12, in the Amount of $849,765.35 and Approve Budget Amendment e. Award Purchase of 4,500 Feet of 750 KCM EPR Cable for the Electric Utility Department for the Total Amount of $27,419.68 (EUD) CC Page 2 of 7 f. Award of Contract to Lee Howard Construction Co. in the Amount of $92,636 for Remediation System Installation - Ukiah Corporation Yard, Specification No. 10- 15 g. Award of Contract for the Riverside Park Phase 1 -Rough Grading Project, Specification No. 10-13 h. Update Report on Local Emergency Declaration Regarding Drought and Water Shortage Status i. Award of Contract for Street Striping 2010, Specification No. 10-16 j. Award Professional Services Agreement to Coastland Civil Engineering for Construction Management, Inspection, and Testing Services for the Neighborhood Enhancement - Clara Avenue Phase 1 Project, Specification No. 10-12, and Approve Budget Amendment k. Update Report Regarding Status of Water Emergency Conditions Necessitating Emergency Resolution to Expedite Construction of Oak Manor Drive Water Well 1. Report of Acquisition of Professional Consulting Services From Green Valley Consulting Engineers for Design and Preparation of Plans for the Abutments, Pathway Transitions, Etc. for the Oak Manor Pedestrian Bridge M. Report of Acquisition of Professional Consulting Services from EBA Engineering for Completion of Soil Borings As Required for the Soil and Groundwater Management Plan for 1230 Airport Park Boulevard and Approve Budget Amendment n. Report of Acquisition of Tree Pruning Services from Northcoast Tree Care in the amount of $7,000 o. Report of Acquisition of Professional Consulting Services from EBA Engineering for Preparation of Mandated Reports for the Ukiah Landfill P. Approve the Draft Request for Proposal for Engineering Services for the Preparation of a Recycled Water Master Plan and Direct Staff to Distribute to Engineering Firms Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None. Report of Acquisition of Professional Consulting Services From Green Valley Consulting Engineers for Design and Preparation of Plans for the Abutments, Pathway Transitions, Etc. for the Oak Manor Pedestrian Bridge Director of Public Works and City Engineer Eriksen presented the item. 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Babe Ruth Meeting Tournament Presentation Project/Grant Administrator Mills presented the item and introduced Tom Mason, President of the Babe Ruth League. Tom Mason, President Babe Ruth League, spoke regarding Babe Ruth Tournament and presented the plaque to the City and requested it be placed in Anton Stadium when completed. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS JR Rose, Senior Advocate, checking in on the status of the mobilehome rent stabilization ordinance and hopes the City of Ukiah is moving forward. CC Page 3 of 7 9. PUBLIC HEARINGS (6:15 PM) 10. UNFINISHED BUSINESS b. Award of Contract for South Dora Street Rehabilitation Project, Specification No. 10-01 Director of Public Works/City Engineer Eriksen and Deputy Director Public Works Engineering and Streets Division Seanor presented the item. Recommended Action(s): Award contract for South Dora Street Rehabilitation Project, Specification No. 10-01, to the lowest responsive, responsible bidder based on bids submitted on August 31, 2010. M/S Crane/Landis to Approve Award of Contract for South Dora Street Rehabilitation Project, Specification No. 10-01, to Mendocino Construction Services of Willits, California, the lowest responsive, responsible bidder. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None. Adopt Resolution Appointing Members to the Building Code Board of Appeals Director of Planning and Community Development Stump presented the item. Recommended Action(s): 1) Review and discuss the applicants and 2) Adopt Resolution appointing members to the Building Code Board of Appeals. Councilmember Baldwin nominated Howell Hawkes to a three-year term. Councilmember Rodin nominated Gregory Hoyt to a three-year term. Councilmember Crane nominated Terrence L. McGillivray to a two-year term. Mayor Thomas nominated Pierre Horn to a two-year term. Councilmember Landis nominated Jim Apperson to a one-year term. Lawrence S. Mitchelle, AIA and Roger Vincent as alternate members. M/S Landis/Rodin to Approve adopt the resolution appointing the members to the Building Board of Appeals and extend the application deadline. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None. a. Authorize City Manager to Negotiate and Execute Agreements With Warren McClung, Asla and Ann Baker Landscape Architecture for Continued Work on the Riverside Park Project to Be Fully Reimbursed By California Prop 50 River Parkways Grant Community Services Administrator Merz presented the item. Recommended Action(s): Authorize City Manager to 1. Negotiate and execute contract with Warren McClung, ASLA in an amount not to exceed $49,000, to be fully reimbursed by grant funds and 2. Negotiate and execute contract with Ann Baker CC Page 4 of 7 Landscape Architect in an amount not to exceed $36,840 to be fully reimbursed by grant funds. M/S Crane/Rodin to Approve the Recommended Action. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None. d. Discussion and Direction Regarding Authorization of City Manager to Enter Revenue Sharing Agreement for Revenues Raised through "County Vital Services Transactions Sales Use Tax" Ballot Measure Councilmembers Rodin and Crane presented the item. Recommended Action(s): Hear the Ad/Hoc members report and discuss the request that has been made of the City to enter into an agreement to receive measure proceeds. Direct the City Manager to enter negotiations for an agreement based on the items in Attachment #1 and authorize the City Manager to sign that document. Public Comment Opened 6:50 pm Public speaking to the item: JR Rose Public Comment Closed 6:51 pm M/S Rodin/Baldwin to Approve the Recommended Action to direct the City Manager to enter negotiations for an agreement based on the items in attachment one (1) of the ASR and authorize the City manager to sign that document. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None. Councilmember Rodin left the dais 6:58 pm 11. NEW BUSINESS a. Discussion and Possible Action to Amend the Transfer Station Contract to Authorize an Adjustment to the Schedule of Fees and Rates for Transfer Station Services and Clarifying that the Term of the Contract Shall Extend to September 30, 2016 Councilmember Crane recused himself from item 11.a and 11.b at 6:59 p.m. due to a potential conflict of interest. Councilmember Rodin returned to the dais 7:00 pm Finance Director Elton and Emmett Jones, consultant, presented the item. Recommended Action(s): 1) Authorize City Manager to sign a contract amendment with Solid Waste Systems Inc. authorizing the per ton fee of $67.50 plus surcharges of $7.00 ($5.00 for MSWMA and $2.00 for City). 2) Authorize City Manager to sign a contract amendment with Solid Waste Systems Inc. authorizing the per cubic yard fee of $16.24 plus surcharges of $1.26 ($0.90 for MSWMA and $0.36 for City). 3) Approve other rates as listed on the accompanying rate schedule (Attachment 2). 4) New rates are in effect for three years and are reviewable at the end of that term at the City's option. 5) The CPI Adjustment, Section 4.02, of the contract is applicable to the adjusted rate on the CC Page 5 of 7 same basis as before the adjustment with the first such adjustment to occur at the end of the twelfth month following the effective date of the current fee increase. 6) Amend Article XIV, Section 14.01 to read: Term of Contract. The term of the Contract shall continue until September 30, 2016, unless terminated earlier pursuant to terms of the Contract. Recessed 6:10 pm Reconvened 6:13 pm Public Comment Opened 7:54 pm Public Speaking to the item: Julie Price, C&S Waste Solutions, Dave Carroll C&S Waste Solutions. Public Comment Closed 8:01 pm M/S Rodin/Landis to Approve Recommended action. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: Councilmember Crane. ABSTAIN: None. b. Discussion and Possible Action to Provide Notice and Conduct a Hearing on Proposed Curbside Waste Collection Fee Increases Pursuant to Proposition 218 and Division 4, Chapter 6, Article 1 of the Ukiah City Code, Commencing with Section 3950 Finance Director Elton and Emmett Jones, consultant, presented the item. Recommended Action(s): 1) Direct staff to mail the Proposition 218 notice to the appropriate customers and 2) Set Wednesday, November 3, 2010 as the date for the Public Hearing to consider adoption of the curb-side garbage and recycling collection rates. M/S Rodin/Landis to Approve Recommended Action. Staff is to mail to all utility customers in an attempt to reach all residents. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: Councilmember Crane. ABSTAIN: None. Councilmember Crane returned to the dais 8:15 pm c. Discussion and Consideration of a Resolution Supporting Proposition 22, The Local Taxpayer, Public Safety, and Transportation Protection Act of 2010 Assistant City Manager Sangiacomo and City Manager Chambers presented the item. Recommended Action(s): Discuss and consider the adoption of a resolution supporting Proposition 22, the Local Taxpayer, Public Safety, and Transportation Protection Act of 2010. M/S Landis/Rodin to Approve Recommended Action. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None. d. Adoption of Resolution Approving Final Map for Major Subdivision No. 07- CC Page 6 of 7 35 Lands of Alice V. Evans Trust Was Item 7c Director of Public Works/City Engineer Eriksen presented the item. Recommended Action(s): Adopt Resolution approving Final Map for Major subdivision No. 07-32, direct the City Clerk to sign the Final Map and accept offers of dedication as specified on said Map. MIS Rodin/Baldwin to Approve adoption of Resolution approving Final Map for Major subdivision No. 07-32, direct the City Clerk to sign the Final Map and accept offers of dedication as specified on said Map. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None. 12. COUNCIL REPORTS Councilmember Baldwin reported, Inland Water and Power Commission (IWPC), is holding an all agency meeting Thursday, September 9, 2010, regarding the Coyote Dam Feasibility Study. Councilmember Rodin reported the final version of the Ukiah Walks brochure is complete and ready for printing. This project was funded by one of the TOT grants. Councilmember Landis reported that on August 19, 2010, Mayor Thomas and she went to Sunnyvale on a tour with North Coast Builders Exchange to review their permitting process. Councilmember Landis also reported that on October 26, 2010, an educational meeting on woody biomass will be held in Ukiah between 5 and 7 pm. Mayor Thomas reported the return of the favorite poem project event at the Museum, Friday, October 15, 2010. Mayor Thomas recommends Councilmembers go see the progress being made at the stake park site and a request for poetry for the opening of park; the Poet Laureate of Ukiah has been requested to write a poem for the opening. The Chili Cook Off is September 10, 2010. Councilmember Landis and Mayor Thomas are part of a Main Street team that is making 100 mile chili (Chili Local). 13. CITY MANAGER/CITY CLERK REPORTS City Manager Chambers reported between all the projects awarded tonight, about $1.6 million in construction work was approved tonight, which is a help to our local economy. Adjourned to closed session and convened as the Ukiah Redevelopment Agency at 8:38 pm. 14. CLOSED SESSION a. Conference with Labor Negotiator 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Miscellaneous Unit and Management Unit b. Conference with Real Property Negotiators (§54956.8) Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10 Negotiator: Jane Chambers, City Manager Negotiating Parties: Ukiah Redevelopment Agency and Northwest Atlantic CC Page 7 of 7 (COstco) Under Negotiation: Price & Terms C. Conference with Real Property Negotiators (§54956.8) Property: APN # 003-062-05 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Ukiah Unified School District Under Negotiation: Price & Terms Reconvened in Open Session at 9:04 pm with no reportable action. 15. ADJOURNMENT There being no further business, the meeting adjourned at 9:04 pm. V" W 0" -(D' Anne M. Currie, City Clerk