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HomeMy WebLinkAboutJones, R. Emmett 2010-03-30R. EMMETT JONES ,G CERTIFIED PUBLIC ACCOUNTANT t 842 VALLEY VIEW DRIVE UKIAH, CA.LIFOIWXA 95482 TELEPHONE (707) 462-1180 FACSIMILE (707) 462-1170 Mailing Address P.O. Box 1839 March 30, 2010 Ukiah, CA 95482-1839 Ms Jane Chambers City Manager City Of Ukiah 300 Seminary Avenue Ukiah, California 95482 Dear Ms Chambers, This letter will confirm our understanding of the arrangements for the Management Advisory Services (MAS) I will provide to the City of Ukiah (City). You have represented to me that you have the authority, under the City procurement rules, to engage me and approve the terms and conditions detailed below. I will respond to your various business questions relating to the City of Ukiah Landfill, and related solid waste matters, and provides you with my recommendations. I will respond to City Staff questions when directed by you to do so. The recommendations that I make to you will be advisory. Final recommendations to the City Council will be the responsibility of the City Management staff. My advice will be informal and will be reported to you verbally. No written summary will be prepared unless you specifically request one in writing. In topics connected to law] can not offer advice, and you should of course consult an attorney skilled in the area under question. You recognize that my recommendations must be supported by the opinion of trained legal professionals to be viable, and that you will seek such opinions to the extent you feel necessary. In topics connected to engineering I can not offer advice, and you should of course consult a Licensed engineer skilled in the area.under question. You recognize that my recommendations must be supported by the opinion of trained engineering professionals to be viable, and that you will seek such opinions to the extent you feel necessary. I can give no assurance as to the accuracy of estimated amounts, contingencies and outcomes discussed during this engagement which are not based in fact, but rather conjecture. The City assumes all risk related to the use of these estimated amounts, and the uncertainty of contingencies and outcomes. The City indemnifies me and holds me harmless in any legal action that might arise related to the services that I provide in this engagement, and will pay all costs of my defense using an Attorney acceptable to me. This Engagement will not include the preparation of financial statements. Further, this engagement does not include any compilation, review nor audit services. Accordingly, I will not issue any compilation or review report, nor issue any audit opinion. I am licensed by the California Board of Accountancy, but will only be acting as a consultant in providing services to the City. No Federal, California or other tax advice is contemplated as being part of this engagement. .l b Ms Jane Chambers March 30, 2010 Page Two During this engagement, but only as you direct, in order to gather information, it may be necessary for me to contact or correspond with various people and agencies which may include but are not limited to staff, legal counsel, engineers and other professionals, elected officials, franchise holders, banks, vendors, creditors as well as various government agencies, and others. You authorize these contacts in the scope of these advisory services. However, Professionals I contact or consult with are not authorized to charge the City for their services without the prior written consent of the City. All regular communication with the City during these MAS will be made with you as the representative of the City, or your designee. You will provide me with information in the areas under discussion, and will give me direction as to the City's priorities, so that I may efficiently provide these Management Advisory Services. The City will be responsible for assigning the costs of my services to any specific Fund, Program, Grant, or Department of the City. Fees for my services will be based upon my normal hourly rate of one hundred and fifty ($150.00) dollars per hour, plus pre-approved direct out of pocket expense. My travel time, if requested by the city, will be charged at one third (1/3) of the normal hourly billing rate.. The City will not be obligated to pay more than ten thousand dollars ($10,000) maximum fees and costs for the engagement covered under this letter, without the prior written authorization of the City. As you know, I hold a separate Council approved engagement letter that allows me to provide services to the City from time to time. This engagement is separate from any engagement covered by that letter. Amounts, if any, paid under that agreement should not be aggregated with the maximum amount detailed above. Amounts will be billed on a monthly basis as the work progresses, and are due thirty (30) days after presentation. As you know I have provided services to the City in the past. I look forward to providing such services to the City in the future. If this letter correctly expresses your.understanding in regard to the above mentioned MAS, please indicate your acceptance by signing, dating and returning the original to me. A copy is enclosed for your file. If you have any questions, now or in the future, please call me. Yours very tr ly, R. Emmett Jones ACCEPTED: City of Ukiah By: A . Jai C ambers, City Manager Date: / Z-- 0 C7 R. EMMETT JONES • CERTIFIED PUBLIC ACCOUNTANT Mary Horger From: Mary Horger Sent: Tuesday, August 10, 2010 3:20 PM To: Melody Harris Subject: Emmett Jones - Letter of Engagement Attachments: DOC081010.pdf Please see attached. As discussed, I will proceed with the PO. Pending invoices total $3675 - and the PO has been requested to be opened in the amount of $10,000. Thanks for your assistance. MARY HORGER Purchasing Supervisor CITY OF UKIAH 411 West Clay Street, Ukiah, California 95482 Phone: (707) 463-6233, Fax: (707) 463-6234 mhorger(@citvofukiah.com • •1