HomeMy WebLinkAbout2010-07-07 PacketCITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
July 7, 2010
6:00 p.m.
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Regular Minutes of June 16, 2010
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court.
The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90)
the time within which the decision of the City Boards and Agencies may be judicially challenged.
7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City
Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event
the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the
Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission
recommendations.
a. Adoption Of Ordinance Amending Ukiah Municipal Code Division 9, Chapter 2 (Zoning),
Article 11 (Hillside Ordinance)
b. Update Report Regarding Status Of Water Emergency Conditions Necessitating
Emergency Resolution To Expedite Construction Of Oak Manor Drive Water Well
C. Report Purchase Of Information Technology Network Management Software From DLT
Solutions In The Amount Of $9995.00
d. Report Purchase Of 2 Dell Precision Laptops For The Advanced Information Technology
Troubleshooting And Testing In The Amount Of $9092.83
e. Award Purchase Of Sodium Hydroxide To Univar USA, Inc. At The Unit Price Of $462.00
Per Dry Ton For A Total Approximate Amount Of $18,480.00.
f. Report The Purchase Of Chlorine Products From Sierra Chemical Company.
g. Update Report On Local Emergency Declaration Regarding Drought And Water Shortage
Status
h. Notification to City Council Of The Purchase Of Annual SCADA Maintenance Contract For
The Wastewater Treatment Plant to RiSun Technologies For A Total Not To Exceed
$9600.00
i. Report To Council Of The Expenditure Of $7,663.75 To Phenix Technologies C/O Tarbell
Associates For The Purchase Of A Phenix Tech Ac Dielectric Test Set For The Electric
Utility Department.
j. Report To Council Of The Expenditure Of $7,609.61 To Persimmon Corporation For The
Purchase Of An Ertel Alsop Electric Utility Filter For The Electric Utility Department.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are
interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not
on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3)
minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be
taken on audience comments in which the subject is not listed on the agenda.
9. PUBLIC HEARINGS (6:15 PM)
10. UNFINISHED BUSINESS
a. Adoption Of Resolution Establishing The City's Revised Energy Efficiency And Demand
Program Targets And Rescind Resolution 2007-32 Dated September 19, 2007. (EUD)
b. Consideration of Amendments to Approve FY 2010-11 Budget
11. NEW BUSINESS
a. Report To City Council On Status Of Negotiations Regarding Re-Opening Of Ukiah Landfill
b. Review Comments To The Draft Proposal For Engineering Services For The Preparation Of
A Recycled Water Master Plan
C. Consideration Of The Measure X Transient Occupancy Tax (TOT) Performance Agreement
With The Greater Ukiah Chamber Of Commerce; Authorization For The City Manager To
Negotiate And Execute The Agreement; Approval Of A Corresponding Budget
Amendment In The Amount Of 50% Of The Revenue Generated And Subsequently
Collected For The 2009 Calendar Year From The 2% TOT Measure X Increase; And
Consideration Of Representation On The TOT Task Force.
12. COUNCIL REPORTS
13. CITY MANAGERXITY CLERK REPORTS
14. CLOSED SESSION - Closed Session may be held at any time during the meeting
a. Conference with Legal Counsel - Anticipated Litigation
Government Code Section 54956.9(b)(1) - Significant exposure to litigation (1 case)
b. Conference with Real Property Negotiators (§54956.8)
Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10
Negotiator: Jane Chambers, City Manager
Negotiating Parties: Ukiah Redevelopment Agency and Northwest Atlantic (Costco)
Under Negotiation: Price & Terms
15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific
accommodations or interpreter services are needed in order for you to attend. The City complies with ADA
requirements and will attempt to reasonably accommodate individuals with disabilities upon request.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA
95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.
hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue,
Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Dated this 2nd day of July, 2010.
Linda Brown, Acting City Clerk
CITY OF UKIAH Item 5a
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
June 16, 2010
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on June 16, 20,,10, the notice for which being
legally noticed on June 11, 2010. Mayor Thomas called the m6eting to order at 6:21 pm. Roll
was taken with the following Councilmembers present: Landis, Crane, Rodin, Baldwin, and
Mayor Thomas. Councilmembers absent: None. Staff present: City Manager Chambers,
Assistant City Manager Sangiacomo, City Attorney Rapport, Director of Planning and
Community Development Stump, Senior Planner Jordan, Public Works Director/City Engineer
Eriksen, Electric Utility Director Grandi, and City Clerk Currie.
/d/d/11, le
3. PLEDGE OF ALLEGIANCE %
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Special Minutes of June 2, 2010
b. Regular Minutes of June 2, 2010
C. Regular Minutes of May 19, 2010
d. Special Joint Council/UVSD Minutes of April 8, 2010
hl,
o
MIS Landis/Baldwin to apprdve the Regular
Special Minutes of June 2 and April 8, 2010,
voice vote.
Minutes of June 2 and May 19, 2010, and
as submitted. Motion carried by an all AYE
~0//,
6. RIGHT TO PEAL DECISION
7. CONSENT CALENDAR `
M/S Baldwin/Landis to approve the Consent Calendar items 7a-7h:
a. Report of Disbursements for Month of May 2010
b. Approbl of Publishing Services By Ukiah Daily Journal for Fiscal Year 2010/2011, in
the Amodnt of 6 25 Per Column Inch for the First Insertion and 4.26 Per Column
Inch for Additiohal Insertions of the Same Advertisement, Plus an Optional First Run
Online $1.25 Charge
C. Report to the City Council Regarding Payment to City of Light Sound and Recording
for the Sound Equipment and Sound Technician Services for the 2010 Sundays in the
Park Concert Series in the Amount of $8,400
d. Report to the City Council Regarding the Purchase of Services for the Printing of the
2010 Summer Recreation Guide in the Amount of $5,222.95
e. Update Report Regarding Status of Water Emergency Conditions Necessitating
Emergency Resolution to Expedite Construction of Oak Manor Drive Water Well
f. Approval of Contract Amendment with Environmental Science Associates (ESA) to
Prepare an Environmental Impact Report for the Wal-Mart Expansion Project, and
Approval of Budget Amendment
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Page 1 of 6
g. Update Report on Local Emergency Declaration Regarding Drought and Water
Shortage Status
h. Approve Amendment to Professional Services Agreement with SHN Consulting
Engineers & Geologists for Environment Engineering Services for the Orchard Avenue
Bridge to Complete Re-Vegetation Monitoring for an Amount Not to Exceed $15,400
Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin,
Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Andrea Casson, Bloodbank of the Redwoods, announced the 5th Annual Mayors' Challenge
with 4 drives happening in Ukiah in July. 6:24:27 PM
2. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Presentation on Final Report On Results of the Hydrogeologic Study of the
Percolation Ponds at the City of Ukiah Water Reclamation Facility Conducted By
Balance Hydrologics for the City of Ukiah .
Public Works Director/City Engineer Eriksen and Principal/Hydrologist/Hydrogeologiest
Mark Woyshner, Balance Hydrologics, Inc.. presented the item. Recommended
Action(s): Receive report. 00,
Report Received.
Recessed 7:23 pm
Reconvened 7:32 pm
9. PUBLIC HEARINGS 6:15 PMT '
b. introductiorM an Ordinance to Amend the Text of Ukiah Municipal Code
Division -9, `Chapter 2, 111,Article 11: ' Regulations in Hillside Lot Size (-H) Districts
(was item 11d) = -y_PM
D~/ector of Planning and Community Development Stump and Senior Planner Jordan
presented the item. Recommended Action(s): Introduce the Ordinance for the Zoning
Text Amendment.
For the Record. Councilmember Crane expressed his hope when this is revised or
addressed again, attention is paid to that aspect, specific land form that relates to the
si€ and the road because one size does not fit all, some sites would require very little
impact and yet have a very high average slope and this does not seem to address that.
7:42:39 1'y1
Director Stump responded that if a broader and deeper revision were to occur that
discussion would happen. 7:43:25 PM
Public Hearing Opened 7:52 pm
Public Speaking to the item: None.
Public Hearing Closed 7:52 pm
MIS Baldwin/Landis to amend grammar and syntax of page seven, paragraph one
and two, divided into two or three sentences for clarification, and introduce the
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Page 2 of 6
Ordinance by Title Only. Motion carried by the following roll call vote: AYES:
Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas. NOES: None.
ABSENT: None. ABSTAIN: None. 7:53:18 PM
City Clerk Currie read the ordinance title.
M/S Rodin/Baldwin to introduce the Ordinance to Amend the Text of Ukiah Municipal
Code Division 9, Chapter 2, Article 11: Regulations in Hillside Lot Size (-H) Districts.
Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane,
Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None.
a. Conduct A Public Hearing Regarding A Resolution of the City Council of the City
of Ukiah Approving an Application and Contract Execution for Funding From the
General Allocation of the State Community Development Block Grant (CDBG)
Program; Authorization for the City Manager to Negotiate and Execute A Grant
Agreement and Any Amendments Thereto with the State of California for the
Purposes of This Grant; and Approval of Corre9ponding O'ldget Amendments If
Awarded the Grant. 7:55:07 PM
/
Assistant City Manager Sangiacomo presented the item. Sangiacomo reported on the
strong possibility the application will not be completed because the housing element is
currently being reviewed by a different section of Housing Community Development
(HCD) and not fully approved, which is a requirement. Staff is working with the
different sections of HCD in an"effort to meet deadlines. Recommended Action(s): 1)
Adopt a Resolution of the CitgRDf Ukiah Council approving 'an application and contract
execution for funding from the General Allocation of the State Community
Development Block Grant (CDBG) Program; 2) Authorize the City Manager to
negotiate andexepute the corresponding Grant Agreement and any amendments
thereto with the St e of California for the purli6ses of this grant; and 3) Approval of
corresponding budget amendments if awarded the grant.
Public Hearing Opened 8,:01 pm
Public Speaking to the item: None.
Public Hearing Closed ;8:01 pm
M/S Rodin/Baldwin to adopt a resolution of the City of Ukiah City Council approving
an application and contract execution for funding from the General Allocation of the
State Community Development Block Grant (CDBG) Program; Authorization for the
City Manager to negotiate and execute a grant agreement and any amendments
thereto with the State of California for the purposes of this Grant; and Approve
corresponding budget amendments if awarded the grant. Motion carried by the
following foll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and
Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None.8:01:29 PM
10. UNFINISHED BUSINESS
a. Award Professional Services Agreement to Green Valley Consulting Engineers
for Construction Management and Inspection Services for the 2002 STIP
Realignment of Gobbi Street, Oak Manor Drive, Babcock Lane Intersection,
Specification No. 09-02 and Approve Budget Amendment 8:02:41 PM
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Page 3 of 6
Director of Public Works/City Engineer Eriksen presented the item. Recommended
Action(s): 1. Award professional services agreement to Green Valley Consulting
Engineers for construction management and inspection services for the 2002 STIP
Realignment of Gobbi Street, Oak Manor Drive Babcock Lane Intersection,
Specification No. 09-02 and 2. Approve the budget amendment.
M/S Crane/Landis to approve the Recommended Action. Motion carried by the
following roll' call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and
Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None.
b. Approve Amendment to Professional Services Agreement with Harris &
Associates for Construction Management Services -fob the City of Ukiah
Wastewater Treatment Plant Improvement Project for an Amount Not to Exceed
$82,000 8:04:36 PM
Director of Public Works/City Engineer Eriksen l Aesented the item. Recommended
Action(s): Approve amendment to the professional services agreement with Harris &
Associates in an amount not to exceed $82,000 for additional costs related to
construction delays caused by Kiewit Pacific and cost reduction actfvities at the
beginning of the Wastewater Treatment Plant Construction Project.
M/S Crane/Rodin to approve the Recommended Action. Motion carried by the
following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and
Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None.
F
C. Approval of Notice of Completion for City of Ukiah Wastewater Treatment Plant
Improvement Project - Specification 06-20 S:US: 26 PM
Director of Public Works/City Engineer Erikseh presented the item. Recommended
Action(s): Accept the work as complete; 2. Direct the City Clerk to file the Notice of
Completion with the County Recorder fcW the City of Ukiah Wastewater Treatment
Plant Improvement Project Specification No. 06-20.
MIS Rodin/Landis to approve Ithe Recommended Action. Motion carried by the
following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and
Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None.
11. NEW~bUSINESS
a. Appointments t6 : ommissions and Committees for Term Expirations and
Vacancies Rel to the Airport Commission; Demolition Permit Review
Committee; In stment Oversight Committee; and Parks, Recreation, and Golf
Commission and Resolution Making the Appointments
City Clerk Currie presented the item. Currie reported all but two incumbents requested
reappointment, Dottie Deerwester a member of the Airport Commission since 2004
and Alex Goeken a member of the Parks Recreation and Golf Commission since 2007.
Recommended Action(s): 1) Interview one (1) Parks, Recreation, and Golf
Commission applicant; 2) Make nominations and appointments; 3) Adopt a Resolution
making appointment to the above Commissions and Committees; and 4) Extend the
application deadline and re-advertise vacancies for the Airport Commission and Parks,
Recreation, and Golf Commission.
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Page 4 of 6
Airport Commission:
Councilmember Crane nominated Incumbent Donald Albright.
Mayor Thomas nominated Incumbent Eric Crane
Demolition Permit Review Committee:
Councilmember Landis nominated Incumbent Judy Pruden.
Councilmember Baldwin nominated Incumbent Roger Vincent.
Investment Oversight Committee:
Councilmember Landis nominated Incumbent Monte Hill.
Parks, Recreation, & Golf Commission: ' 411
Councilmember Landis nominated Incumbent Darcie,Anne Antle.
Councilmember Baldwin nominated Applicant Amanda Hair.
Councilmember Rodin nominated Tami Bartolomei.
Councilmember Crane nominated Incumbent Don Rones Sr.
M/S Rodin/Baldwin to waive the interview process of Amanda Hair, approve the
above named nominations, and extend the application deadline and're-advertise the
Airport Commission and the Parks, Recreation, & Golf Commission vacancies. Motion
carried. by the following roll call vote: AYES: Councilrnembers Landis, Crane, Rodin,
Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None.
411
b. Award Contract for Fish Hatchery Road Repair Project to Gregg Simpson
Trucking, Ukiah, Ca in the Amount of,,.$51,692.89 with an' Authorization of
$5,169.29 for Potential Chang_ /1 Orders 8:1.:46 PM
Director of Public Works/City Enginedir Eriksen presented the item. Recommended
Action(s): 1) Award contract for Fish Hatchery Road Repair Project Specification No.
08-14 t "Gregg SirrlSson Trucking' Ukiah, CA in the amount of $51,692.89; 2)
Authorie.$5,169.29 f8f potential change orders; and 3) Reject Additive Bid Item.
M/S "Crane/Rodin to approve "the Recommended Action. Motion carried by the
following roll call vote: AYES: Cbuncilmembers Landis, Crane, Rodin, Baldwin, and
Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None.
c. Approve Plans and Specifications No. 10-08 for Gobbi Substation Construction
(Orchard Substation)
Electric Utility Director Grandi presented the item. Recommended Action(s): Approve
plans and specifications No. 10-08 for Orchard Avenue Substation construction.
M/S Cranetrcall andis to approve the Recommended Action. Motion carried by the
following vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and
Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None.
d. in trod UG'99-A of an OrdinanGe to Amend the Text of Ukiah MURiGipal Gede Dovisle.n. ,
2 4rtinle 11: Degulatinns in I"Iill,;*dP I of Sue ( H) DiStFiGtS
Now Item 9b
12. COUNCIL REPORTS
Councilmember Landis and Rodin met for first time with the courthouse advisory group who
are in the process of interviewing architects and evaluating numerous building sites. The
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Page 5 of 6
Administrative Office of the Courts (AOC) will be issuing press releases to keep public
informed. 8:35:54 PM
13. CITY MANAGER/CITY CLERK REPORTS
None
Adjourned to closed session and the Ukiah Redevelopment Agency at 8:41 pm.
14. CLOSED SESSION - Closed Session may be held at any time during the meeting
a. Conference with Legal Counsel - Anticipated Litigation
Government Code Section 54956.9(b)(1) - Significant exposure to litigation (1 case)
Item Pulled.
b. Annual Evaluation Review of City Manager
Reconvened in Open Session at 10:10 pm with no reportable„ action.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 10:10 pm.
k
JoAnne M. Currie, City Clerk
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Page 6 of 6
C. ty vl 4l ah,
ITEM NO.: 7a
MEETING DATE.
AGENDA SUMMARY REPORT
July 7, 2010
SUBJECT: ADOPTION OF ORDINANCE AMENDING UKIAH MUNICIPAL CODE DIVISION 9,
CHAPTER 2 (ZONING), ARTICLE 11 (HILLSIDE ORDINANCE)
Summary: On June 16, 2010 the City Council conducted a public hearing, and voted 5-0 to introduce an
Ordinance amending Ukiah Municipal Code Division 9, Chapter 2 (Zoning), Article 11 (Hillside Ordinance).
The Ordinance will amend the text of Article 11 by adding definitions of key terms; adding a section
regarding maintenance; deleting unused sections and references; modifying the percentage of a parcel that
is required to be retained in natural state; eliminating gaps in the slope range categories by adding "greater
than"; and including a section on calculating natural state. The amendment will not change the parcels
currently zoned Hillside-combining (R1 H) or change how development projects that involve parcels zoned
R1 H are processed.
At the meeting, the Council made typographical and grammatical corrections to the ordinance. Section
9139A1 (a1) and section 9139A1 (a2) were each written as a single sentence in the Ordinance reviewed by
the Council. In order to provide greater clarity as to the meaning of these sections, Council directed staff to
revise each section to include two or three sentences, use the same language used for the single sentence,
and to retain the meaning and intent of both sections. Staff has made the corrections to the ordinance as
directed by Council and prepared the Ordinance in final form for adoption.
Fiscal Impact:
Budgeted FY 09/10 ❑ New Appropriation Fx-l Not Applicable Budget Amendment Required
Amount Budgeted Source of Funds (title and Account Number Addit. Appropriation Requested
Recommended Action(s): Adopt the Ordinance amending Ukiah Municipal Code Division 9, Chapter
2 (Zoning), Article 11.
Alternative Council Option(s): Do not adopt the Ordinance amending Ukiah Municipal Code and
provide direction to staff.
Citizens advised: Publicly noticed in accordance with the requirements of the Ukiah Municipal Code
Requested by: Charley Stump, Director of Planning and Community Development
Prepared by: Kim Jordan, Senior Planner
Coordinated with: Charley Stump, Director of Planning and Community Development and Jane
Chambers, City Manager
Attachments: 1. Ordinance for Adoption
Approved:
J Chambers, City Manager
ORDINANCE NO. ATTAMeff
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING DIVISION 9,
CHAPTER 2 (ZONING), ARTICLE 11 OF THE UKIAH MUNICIPAL CODE
WHEREAS, the Planning Commission held a noticed public hearing on May 26 and June 9,
2010 after giving notice of said hearing, in the manner, for the period, and in the form required
by the Ukiah Municipal Code and California Government Code Sections 65090 and 65091 to
consider the staff proposed text amendments to Division 9, Chapter 2 (Zoning), Article 11:
Regulations in Hillside Lot Size (-H) Districts and after receiving testimony, considering the staff
report, and due deliberation, the Planning Commission formulated a unanimous (5-0)
recommendation to the City Council to approve the text amendments;
WHEREAS, the proposed amendments are exempt from the provisions of the California
Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15308, Class 8,
Actions by Regulatory Agencies for Protection of the Environment and Section 15061(b)(3) the
general rule that CEQA applies only to projects which have the potential for causing a significant
effect on the environment; and
WHEREAS, the City Council held a public hearing on the proposed project on June 16, 2010
after giving notice of said hearing, in the manner, for the period, and in the form required by the
Ukiah Municipal Code and California Government Code Section 65090, and received testimony,
considered the staff report, and deliberated on the zoning ordinance text amendments; and
The City Council of the City of Ukiah does hereby ordain as follows:
SECTION ONE
Pursuant to the procedures set forth in Ukiah Municipal Code Section 9265, the text of
Division 9, Chapter 2, Article 11 is amended as follows:
1. Title of Article 11 revised to delete "Lot Size" and read "Regulations in the Hillside
District;"
2. Section 9135:Hillside Lot Size of (-H) Districts to delete "Lot Size or" in section title and
references to the requirements of section 9136 and "Lot Size" in text;
3. Section 9135.5: Definitions added with definitions of average parcel slope, defensible
space, grading, natural grade, and natural state;
4. Section 9135.6: Maintenance added;
5. Section 9136: Yard and Building Site Requirements in Designated (-H) Districts
repealed;
6. Section 9137: Front Setback Lines revised by replacing reference to section 9136 with
section 9139(A2) and deleting "Lot Size" and reference to section 9136;
7. Section 9138: Exceptions to Front Setbacks Lines to delete reference to sections 9035
and 9050;
8. Section 9139(A1): Hillside Development Standards revised to read `average "parcel"
slope,' to include "greater than" in average parcel slope column', "Minimum" added in
Natural State column, and revised percentages of required natural state; and
9. Section 9139(A1 a): Calculating Natural State added
Ordinance No.
Division 9, Chapter 2, Article 11 Text Amendment
1
as shown in Exhibit A attached hereto.
SECTION TWO
The amendment to Division 9, Chapter 2, Article 11 is consistent with and will implement
City of Ukiah General Plan Rural Residential Land Use, Open Space and Conservation, and
Community Design goals and policies.
SECTION THREE
The amendments are exempt from the provisions of the California Environmental Quality
Act (CEQA) pursuant to CEQA Guidelines Section 15308, Class 8, Actions by Regulatory
Agencies for Protection of Environment which exempts actions taken by regulatory agencies, as
authorized by local ordinance, to assure maintenance, restoration, enhancement, or protection
of the environment where the regulatory process involves procedures for the protection of the
environment based on the following:
1. The proposed amendments will implement the general plan goals and policies related to
fire safety, slope, hillside development, grading, preservation and retention of native
vegetation, all of which are related to the protection of the environment.
2. The proposed amendments are consistent with and will implement the purposes of the
Hillside Ordinance, which are related to the protection of the environment.
3. The proposed amendments define critical terms related to the protection of the
environment.
4. The proposed amendments clarify how compliance with the zoning standards of -H
parcels will be determined.
5. The amendments do not allow for any additional development in the -H district. The
amendments allow for development that is consistent with the density, uses, siting of
development, and lot size considerations identified in the General Plan.
6. The zoning ordinance requires a use permit for development of parcels zoned -H when
the slope of any portion of the site exceeds 15%.
7. Proposed development will continue to be subject to discretionary review, such as a use
permit and/or subdivision map.
The amendments are also exempt from the provision of CEQA pursuant to Section
15061(b)(3), the General Rule, that CEQA applies only to projects which have the potential for
causing a significant effect on the environment.
SECTION FOUR
This ordinance shall be published as required by law in a newspaper of general
circulation in the City of Ukiah.
SECTION FIVE
This ordinance shall become effective thirty (30) days after adoption.
Ordinance No.
Division 9, Chapter 2, Article 11 Text Amendment
2
Introduced by title only on June 16, 2010 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Benj Thomas, Mayor
ATTEST:
Joanne Currie, City Clerk
Ordinance No.
Division 9, Chapter 2, Article 11 Text Amendment
3
EXHIBIT A
Article 11
Regulations in the Hillside (-H) District
9135: HILLSIDE -H DISTRICT:
A Hillside (-H) District may be combined with any district or portion of a district defined in this Chapter.
The regulations contained in this Article, and the regulations governing any district which is combined with
a Hillside (-H) District where not inconsistent with the regulations set forth in this Article, shall apply in the
Hillside (-H) District. The purpose of this Section is to implement the Hillside designation of the General
Plan and provide site standards to promote fire and geologic safety, and aesthetic qualities. The intent of
this District is to:
A. Encourage concentration of dwellings and other structures by clustering and/or high rise to help save
larger areas of open space and preserve the natural terrain;
B. Encourage the planning, design, and development of building sites in such a fashion as to provide
the maximum in safety and human enjoyment while adapting development to, and taking advantage
of, the best use of the natural terrain;
C. Prohibit, insofar as is feasible and reasonable, padding or filling of building sites in the hillside areas;
D. Ensure underground installation of utility wires and television lines;
E. Preserve outstanding natural physical features, such as the highest crest of a hill, natural rock
outcroppings, major tree belts, etc;
F. Minimize grading and cut and fill operations consistent with the retention of the natural character of
hill areas;
G. Minimize the water runoff and soil erosion problems incurred in adjustment of the terrain to meet on-
site and off-site development needs;
H. Achieve land use densities that are in keeping with the General Plan; densities will decrease as the
slope of the terrain increases in order to retain the significant natural feature of the hill areas. (Ord. 793,
§2, adopted 1982)
9135.5: DEFINITIONS:
For the purpose of this article, the phrases and terms herein shall have the following meanings.
Average Parcel Slope: Average slope shall be determined by the formula:
S= I x L x.00229
A
In which: S=average slope
1=contour interval in feet
L=combined length in feet of all contours on the parcel
A=parcel in acres
Ordinance No.
Division 9, Chapter 2, Article 11 Text Amendment
4
Defensible Space: As defined by the State of California Department of Forestry and Fire Protection.
Grading: Excavation or fill of material, including the conditions resulting therefrom.
Natural Grade: The natural contour of the land as it existed prior to human disturbance, such as grading,
filling, or excavation; or where the natural grade has been modified, the grade existing on the effective
date of the first hillside ordinance.
Natural State: Land in natural or undisturbed or unaltered state, including maintenance of natural
grades, drainage patterns, rock outcroppings, and native trees and vegetation, excluding vegetation
modification required by the state of California Department of Forestry and Fire Protection for defensible
space unless the native vegetation in these areas is maintained and the vegetation planted is native or in
the case of the area defined as Defensible Space by the State of California Department of Forestry and
Fire Protection planted consistent with landscaping standards for defensible space. The intent is to retain
the maximum amount of native vegetation and landscaping feasible while meeting fire protection
requirements.
9135.6: MAINTENANCE:
Maintenance is allowed on developed and undeveloped parcels that includes but is not limited to the
following:
A. Maintenance of fire breaks when the natural grade is maintained;
B. Maintenance of fire access/roads when the natural grade is maintained;
C. Cutting/removal of weeds, grasses, and shrubs;
D. Pruning/removal of non-native trees; and/or
E. Pruning/trimming of native trees.
The above types of maintenance may exceed the minimum amount of defensible space required by the
State of California Department of Forestry and Fire Protection.
9136: YARD AND BUILDING SITE REQUIREMENTS IN DESIGNATED -H DISTRICTS: Repealed
9137: FRONT SETBACK LINES:
In the Hillside (-H) District, no building construction shall be permitted or allowed at any distance closer to
the street right-of-way line along any adjacent street than the distances set forth in §9139(A2) for
minimum front yards. Corner lots shall be considered as having a front setback on both adjacent street
frontages. (Ord. 793, §2, adopted 1982)
9138: EXCEPTIONS TO FRONT SETBACK LINES:
The exceptions to the front setback requirement set forth in §9020 shall not apply in the -H District. (Ord.
793, §2, adopted 1982)
9139: HILLSIDE DEVELOPMENT STANDARDS:
Any parcel of land or subdivision having an average ground gradient across any portion of the property in
excess of fifteen percent (15%) shall require a use permit for development. Specific criteria for density,
circulation and lot requirements shall be determined on an individual basis utilizing geologic and soils
reports, vegetation surveys and aesthetic evaluation. Minimum lot size in this zone shall be ten thousand
Ordinance No.
Division 9, Chapter 2, Article 11 Text Amendment
(10,000) square feet.
A. Minimum Site and Development Standards:
1. Lot size, retention of land in natural state based upon average parcel slope.
'DEVELOPM
ENT STANDARDS
l Sl
A
P
arce
verage
ope
N
Minimum Lot Size
Minimum /o of Property to be
Retained in Natural State
15% to 20%
10,000 square feet
40%
Greater than 20% to 25%
20,000 square feet
50%
Greater than 25% to 30%
1 acre
75%
Greater than 30% to 50%
5 acres
85%
10 acres
Maximum amount possible in order to
allow one dwelling unit and
associated improvements (road,
driveway, utilities) needed to serve the
dwelling and comply with State of
Greater than 50%
California Department of Forestry and
Fire Protection requirements.
Accessory dwellings are prohibited.
Use Permit process will determine the
location of the dwelling and
associated improvements.
a. Calculating Natural State. The minimum amount of the parcel to be retained in natural
state shall be based on the gross area of the parcel and calculated by multiplying the
gross area of the parcel by the minimum percentage to be retained in natural state,
except as allowed by the following:
1) When previously graded or disturbed areas (such as road, driveway, grading,
building site) existing prior to the adoption of the first hillside ordinance are used
as part of the proposed development or redevelopment of the site, they shall be
included in the gross square footage of the parcel used to calculate the minimum
percentage of the parcel required to be retained in natural state. This section
shall apply when the project results in the reuse of an area(s) previously graded
or disturbed.
2) When previously graded or disturbed areas (such as road, driveway, building
site) existing prior to the adoption of the first hillside ordinance are not used as
part of the development or redevelopment of the site, they shall not be included
in the gross square footage of the parcel used to calculate the minimum
percentage of the parcel required to be retained in natural state. This section
shall apply when the project results in an increase in the grading/disturbance of
the parcel.
3) Additional areas that are blended and/or contoured as part of the development
proposal in order to simulate the natural grade and/or contour of the site prior to
the development and are planted with native vegetation, or in the case of areas
required to be maintained as Defensible Space by the State of California
Department of Forestry and Fire Protection consistent with the DOF landscaping
requirements for Defensible Space may also be included as natural state when
approved by the decision making authority as part of their review of a
discretionary application.
Ordinance No.
Division 9, Chapter 2, Article 11 Text Amendment
6
Plans shall be submitted as part of the discretionary application that demonstrate
how the grade/contour will approximate the natural state, how this will
accomplished, and the trees and vegetation that will be planted.
2. Setbacks: Minimum thirty feet (30') from all property lines, and thirty feet (30') from ridge top or toe
of slope for gradient in excess of fifteen percent (15%).
3. Disclosure: Property purchase/sale transaction shall include full disclosure of fact that property is
within fire hazard area.
4. Building Material: No combustible roof material as determined by the Fire Marshal and the Building
Official shall be used on buildings in this zone.
5. Water Supply and Fire Hydrants: The following shall be required:
a. Slopes of twenty percent and less: Two (2) hours supply with fire flow capability of seven
hundred fifty (750) gallons per minute at twenty (20) p.s.i. Fire hydrants maximum three hundred
thirty feet (330') apart with six inch (6") main line.
b. Slopes in excess of twenty percent: Two (2) hour supply with fire flow capability of five hundred
(500) gallons per minute at twenty (20) p.s.i. Fire hydrants maximum six hundred sixty feet (660')
apart with six inch (6") main line.
6. Subdivisions: In subdivision developments with full width City streets, proposed fire breaks or other
separations from wildland areas may have other requirements based upon specific design.
B. Use Permit Procedure: Prior to any construction or grading in this district, a use permit shall be
approved by the Planning Commission. The application form and process shall be the same as that
described in §9225-9239.
Additional information or data may be required as determined necessary by the Director of Planning.
The following reports shall be required with each application.
C. Soil Reports:
1. A soils engineering report shall include data regarding the nature, distribution and strength of
existing soils, conclusions and recommendations for grading procedures, design criteria for corrective
measures and opinions and recommendations covering the adequacy of sites to be developed.
2. The investigation and subsequent report shall be completed by a professional engineer registered
in the State of California, and experienced and knowledgeable in the practice of soils mechanics.
3. Recommendations included in the report and approved by the engineer shall be incorporated into
the design plan or specifications.
4. Any area which presents one or more of the following limiting factors shall not be subjected to
development unless the engineer can demonstrate conclusively to the Commission that these
limitations can be overcome in such a manner as to prevent hazard to life, hazard to property,
adverse effects on the safety, use or stability of a public way or drainage channel and adverse impact
on the natural environment.
Ordinance No.
Division 9, Chapter 2, Article 11 Text Amendment
7
a. Water table within six feet (6) of the surface at any time of the year.
b. Soils with a high shrink-swell potential.
c. Soils with a unified classification of unstable soil types.
D. Geology Reports:
1. A geology report shall include a description of the geology of the site, conclusions and
recommendations regarding the effect of geologic conditions on the proposed development, and
opinions and recommendations covering the adequacy of sites to be developed.
2. The investigation and subsequent report shall be completed by a professional geologist registered
in the State of California and experienced and knowledgeable in the practice of engineering geology.
3. Any area which the investigation indicates has geological hazards shall not be subjected to
development unless the geologist can demonstrate conclusively to the Commission that these
hazards can be overcome in such a manner as to prevent hazard to life or limb, hazard to property,
adverse effects on the safety, use or stability of a public way or drainage channel, and adverse
impact on the natural environment.
E. Subsurface Investigations: For both soil and geologic reports, subsurface investigation shall be
performed throughout the area to sufficiently describe the existing conditions.
In particular, subsurface investigations shall be conducted where stability will be lessened by
proposed grading or filling or where any of the following conditions are discovered or proposed:
1. Fault zones, where past land movement is evidenced by the presence of a fault gorge;
2. Contact zones between two (2) or more geologic formations;
3. Zones of trapped water or high water table;
4. Bodies of intrusive materials;
5. Historic landslides or where the topography is indicative of prehistoric landslides;
6. Adversely sloped bedding plains, shop` range folding, overturned folds and other geologic
formations of similar importance;
7. Locations where a fill slope is to be placed above a cut slope;
8. Proposed cuts exceeding twenty feet (20') in height, unless in extremely competent rock;
9. Locations of proposed fills exceeding twenty feet (20') in height;
10. Where side hill fills are to be placed on existing slopes steeper than sixteen percent (16%);
11. Wherever groundwater from either the grading project or adjoining properties is likely to
substantially reduce the subsurface stability.
Ordinance No.
Division 9, Chapter 2, Article 11 Text Amendment
8
F. Hydrology Report:
1. A hydrology report shall include a description of the hydrology of the site, conclusions and
recommendations regarding the effect of hydrologic conditions on the proposed development, and
opinions and recommendations covering the adequacy of sites to be developed.
2. The investigation and subsequent report shall be completed by a qualified registered professional,
experienced and knowledgeable in the science of hydrology and in the techniques of hydrologic
investigation.
3. Any area which the investigation indicates has hydrological hazards shall not be subject to
development unless the professional can demonstrate conclusively to the Commission that these
hazards can be overcome in such a manner as to prevent hazard to life or limb, hazard to property,
adverse effects on the safety, use or, stability of a public way or drainage channel, and adverse
impact on the natural environment.
4. Flood frequency curves shall be provided for the area proposed for development.
G. Vegetation Report:
1. A vegetation report shall include a description of the vegetation environment of the site (species,
height, size, general condition, location), conclusions and recommendations regarding the effect of
proposed development on the site's vegetation, and opinions and recommendations covering the
adequacy of sites to be developed.
2. The investigation and subsequent report shall be completed by a qualified registered professional,
experienced and knowledgeable in the science of botany and in the techniques of vegetation
investigation.
3. Any area which the investigation indicates has rare or endangered flora species shall not be
subjected to development unless the professional can demonstrate conclusively to the Commission
that these can be mitigated.
H. Structure Elevations: Views of all sides of proposed structures and perspectives of the proposed
development from two (2) different angles.
1. Grading Plan: The grading plan shall include information concerning the existing physical
characteristics of the area as well as data on anticipated changes as a result of the grading operation.
It will also include a description of the grading process itself which will note times and exact location
of proposed earth-moving activities. The plan shall include:
1. An accurate plot plan showing buildings, roads, utilities or other improvements within the area and
adjacent thereto.
2. A map drawn to a scale approved by the Planning Department showing accurate contours at two
foot (2') intervals of the topography of the property and the area adjacent within fifteen feet (16).
Elevations to be based on USGS data.
3. Cross-section showing both the original and proposed ground surfaces, with grades, slopes and
elevation noted.
4. Detailed plans of all drainage devices, walls, cribbing, dams or other protective devices to be
Ordinance No.
Division 9, Chapter 2, Article 11 Text Amendment
constructed in connection or as part of the,proposed work.
5. A map showing the drainage area and estimated runoff of the area served by any drains and
proposed methods of runoff disposal.
6. A soil stabilization report including final ground cover, landscaping and erosion control measures to
prevent soil loss when the grading is in process.
7. A description of equipment and methods to be employed in processing and disposing of soil and
other material that is removed from the grading site, including the location of disposal sites.
8. A schedule showing when each stage of the project will be completed, including estimated starting
and completion dates, hours of operation and days of week of operation.
9. Specifications controlling construction methods and materials in construction of the work, including:
a. Provisions for control of grading operations within the construction area and on public roads.
b. Safety precautions to be observed and facilities to be provided.
c. Compliance with laws and local regulations.
d. Control of dust.
e. Other related matters. (Ord. 793,§2, adopted 1982)
Ordinance No.
Division 9, Chapter 2, Article 11 Text Amendment
10
ITEM NO.:
MEETING DATE:
City of 'ZI/CaFx
AGENDA SUMMARY REPORT
7b
July 7, 2010
SUBJECT: UPDATE REPORT REGARDING STATUS OF WATER EMERGENCY CONDITIONS
NECESSITATING EMERGENCY RESOLUTION TO EXPEDITE CONSTRUCTION OF
OAK MANOR DRIVE WATER WELL
Background: On March 4, 2009, at a regular meeting of the Ukiah City Council, an emergency resolution
was adopted to expedite the construction of a water well at Oak Manor Drive in Oak Manor Park to the
east of the tennis courts. Pursuant to Public Contracts Code Section 22050(b)(1), the City Council
delegated authority to the City Manager to order action pursuant to subparagraph (a)(1) of that section
and directed the City Manager to undertake all steps necessary to have the well constructed without
going through a formal competitive bidding process. Pursuant to Public Contracts Code Section
22050(b)(3), adoption of this resolution requires the City Manager to report back to the City Council at its
next regular meeting setting forth the reasons justifying why the emergency will not permit a delay
resulting from the formal competitive solicitation for bids for the well and why the action is necessary to
respond to the emergency.
Discussion: The reasons for the emergency were set forth in Resolution No.2009-12. These reasons
continue to exist: 1) the State of Emergency declared by the Governor of California due to drought
conditions, 2) recommendation to municipalities from Victoria Whitney, Deputy Director for Water Rights
for the State of California Water Resources Control Board, that drought conditions may necessitate
suspension of surface water rights this summer and to secure groundwater sources, 3) the time required
to drill, develop, and construct a temporary connection from a new groundwater well into the City's water
distribution system is not sufficient to comply with the noticing requirements of the Public Contracts Code
formal bidding process.
The date of the bid opening for construction of the Gobbi Street well head and pump house was June 18,
2009. The contractor mobilized their equipment on site on July 13. Substantial completion of this project
was November 10th. The time required from the bid opening to substantial completion of the Gobbi Street
well head and pump house was approximately five months.
Continued on Paae 2
Recommended Action(s): Receive the report.
Alternative Council Option(s): Reject recommended action(s) and provide staff with alternate
direction.
Citizens advised: n/a
Requested by: Tim Eriksen, Director of Public Works/City Engineer
Prepared by: Tim Eriksen, Director of Public Works/City Engineer
Coordinated with: Jane Chambers, City Manager
Attachments:
Approved:
Chambers, City Manager
In the December 16, 2009 Agenda Summary Report, Item 7d, a best case schedule was developed
assuming the Oak Manor well head and pump house bid in December 2009 and construction started no
later than January. With this schedule it was possible the Oak Manor well (Well #8) would have been
completed in May 2010. This completion date assumed a shortened bid period and no delays due to
weather or other circumstances.
Bids were issued on January 8, 2010. The revised schedule includes the January bid date and a 30 day
noticing period with bids due February 9t". The lowest, qualifying bid was submitted by Wipf Construction
in the amount of $377,000 and was approved by Council on February 17t". Construction began April 26,
2010.
On July 1St the majority of the well house structure has been completed. Site work has begun and interior
work is also in progress. At the current pace the well should be feeding the system by the end of July.
City oJ,- Ukiah
ITEM NO..
7c
MEETING DATE: July 7, 2010
AGENDA SUMMARY REPORT
SUBJECT: REPORT PURCHASE OF INFORMATION TECHNOLOGY NETWORK
MANAGEMENT SOFTWARE FROM DLT SOLUTIONS IN THE AMOUNT OF $9995.00
Background: The computer network at the City supports daily business functions across all departments at
the City. There have been no tools in place to identify issues affecting the performance of the network.
Problems were identified and resolved in a reactive manner, many times causing disruption of critical
business processes. Additionally, there were no tools to help identify causes to issues and required lengthy
troubleshooting sessions to restore normal services.
Discussion: The network management tool will enable the IT Department to proactively monitor network
health and capacity utilizing the features built into our existing network infrastructure. After reviewing a
number of network management platforms, IT chose SolarWinds Orion Performance Monitor and NetFlow
Traffic Analyzer. The decision was based on the product's ease of use and compatibility with our existing
systems. The software provides:
• Network link monitoring
• Network equipment monitoring
• Bandwidth utilization
• Outage alerts, performance alerts
SolarWinds Orion Performance Monitor and NetFlow Traffic Analyzer was purchased for $9995.00 from
account 100.1965.250.001, Machinery & Equipment. In compliance with Section 1522 of the Ukiah City
Code, this report is being submitted to the City Council for the purpose of reporting an acquisition costing
$5,000 or more, but less than $10,000.
Fiscal Impact:
Budgeted FY 09/10 F-1 New Appropriation Not Applicable Budget Amendment Required
Amount Budgeted Source of Funds (title and Account Number Addit. Appropriation Requested
$9995.00 Ent. Software agreements 100.1965.250.001
Recommended Action(s): Notification of purchase of SolarWinds Orion Performance Monitor and
NetFlow Traffic Analyzer from DLT Solutions for the amount of $9995.00 from account
100.1965.250.001, Enterprise Software Agreements.
Alternative Council Option(s): N/A
Citizens advised:
Requested by: Steven Butler, IT Supervisor
Prepared by: Steven Butler, IT Supervisor
Coordinated with: Sage Sangiacomo, Asst. City Manager
Attachments:
Approved:
Ja ~ hambers, City Manager
New ITEM NO.:
MEETING DATE:
City of-ukz:ali
AGENDA SUMMARY REPORT
7d
July 7, 2010
SUBJECT: REPORT PURCHASE OF 2 DELL PRECISION LAPTOPS FOR ADVANCED
INFORMATION TECHNOLOGY TROUBLESHOOTING AND TESTING IN THE AMOUNT OF
$9092.83
Background: The IT Technicians utilize computer equipment to provide end user support (on-site and off-
site), manage core infrastructure and application servers. The current equipment utilized by the technicians
was failing and unable to provide the performance necessary in which to handle the large amount of tasks
required of the IT Department.
Discussion: The technicians require a reliable and powerful platform to perform their duties. The obsolete
computers are being replaced with workstation level laptops. These laptops were more expensive than
regular laptop machines because they will function as a mobile workstation replacement. The laptops have
more processing power, more memory, and more graphics processing power, than a regular laptop. They
will be utilized by the technicians at a higher work level than regular laptop machines, in support of the City's
entire IT system.
These computers will allow the technicians to perform all required technical tasks as well as provide
additional capacity for advanced troubleshooting and testing functions, and to do so, on a mobile basis,
allowing the technicians to interact with the City's system from offsite as well as onsite. This is an important
feature for the City's 24/7 operations.
The IT Department purchased two Dell Precision M6500 laptops from Dell Computers for $9092.83 from
account 100.1965.690.000, Supplies and Equipment. In compliance with Section 1522 of the Ukiah City
Code, this report is being submitted to the City Council for the purpose of reporting an acquisition costing
$5,000 or more, but less than $10,000.
Fiscal Impact:
Not Applicable Budget Amendment Required
X❑ Budgeted FY 09/10 F-1 New Appropriation
F-1 F
Amount Budgeted Source of Funds (title and Account Number Addit. Appropriation Requested
$9092.83 Supplies & Equipment 100.1965.690.000
Recommended Action(s): Notification of purchase of 2 Dell Precision M6500 laptops for the amount
of $9092.83 from account 100.1965.690.000, Supplies & Equipment.
Alternative Council Option(s): N/A
Citizens advised:
Requested by: Steven Butler, IT Supervisor
Prepared by: Steven Butler, IT Supervisor
Coordinated with: Sage Sangiacomo, Asst. City Manager
Attachments:
Approvecd
J Chambers, City Manager
City vJ-`T1kiaft
ITEM NO.: 7e
MEETING DATE: July 7, 2010
AGENDA SUMMARY REPORT
SUBJECT: AWARD PURCHASE OF SODIUM HYDROXIDE TO UNIVAR USA, INC. AT THE
UNIT PRICE OF $462.00 PER DRY TON FOR A TOTAL APPROXIMATE
AMOUNT OF $18,480.00.
Submitted for the City Council's consideration and action is staff's recommendation that the purchase
of approximately 40 dry tons of sodium hydroxide be awarded to Univar USA, Inc. in the amount of
$462.00 per dry ton of material for a total approximate amount of $18,480.00.
Sodium hydroxide is used at the City's Water Treatment Plant for pH adjustment and corrosion control
in the City's water distribution system.
In response to the City's Request for Bids, six bids were received. The lowest responsible bidder is
Univar USA, Inc. at a unit price of $462.00 per dry ton of sodium hydroxide. Please refer to Attachment
1 for the complete bid opening results.
Funds for this purchase are included in the budget for FY 2010/2011 in fund 820.3908.520.000.
Fiscal Impact:
Budgeted FY 10/11 ❑ New Appropriation ❑ Not Applicable F] Budget Amendment Required
Amount Budgeted Source of Funds (title and Account Number
$42,000.00 Pumping labor & expense, chemicals 820.3908.520.000
Recommended Action(s): Award the purchase of sodium hydroxide to Univar USA, Inc at the unit price
of $462.00 per dry ton.
Alternative Council Option(s): Reject bid and provide direction to Staff.
Citizens advised:
N/A
Requested by:
Tim Eriksen, Public Works Director
Prepared by:
Mary Horger, Purchasing Supervisor
Coordinated with:
Paul Smith, Water Treatment Plant Supervisor, and Jane Chambers, City Manager
Attachments:
Bid Tabulation
Approved:
J Chambers, City Manager
City
of Ureiah
300 Seminary Avenue
Ukiah, California 95482
BID TABULATION
FOR June 18, 2010 BID OPENING
Sodium Hydroxide 30% (Caustic Soda)
(Approximately 40 Dry Tons)
COMPANY
1. Univar USA Inc.
8201 South 212th
Kent, WA 98032-1994
2. Brenntag Pacific, Inc.
10747 Patterson Place
Santa Fe Springs, CA 90670
3. Olin Corporation
700 Ygnacio Valley Road, Suite 250
Walnut Creek, CA 94596
4. KA Steel Chemicals, Inc.
15185 Main Street
Lemont, IL 60439
5. Basic Chemical Solutions
12522 Los Nietos Road
Santa Fe Springs, CA 90670
6. Sierra Chemical Co.
2302 Larkin Circle
Sparks, NV 89431
UNIT PRICE
ATTACHMENT -L
$462.00 per dry ton
Approx. total: $18,480.00
$483.88 per dry ton
Approx. total: $19,355.00
$488.90 per dry ton
Approx. total: $19,556.00
Plus a $75/hr. demurrage chg. After
2 free hours off-loading.
$520.79 per dry ton
Approx. total: $20,831.60
$527.24 per dry ton
Approx. total: $21,089.60
$582.47 per dry ton
Approx. total: $23,298.80
7. Sterling Water Technologies NO BID
Po Box 602
Columbia, TN 38402
1914*
PP
CitJ oJ,- Z: kiafr.
ITEM NO.,
MEETING DATE:
AGENDA SUMMARY REPORT
7f
. July 7, 2010
SUBJECT: REPORT THE PURCHASE OF CHLORINE PRODUCTS FROM SIERRA
CHEMICAL COMPANY.
In compliance with Section 1522 of the Ukiah City Code, this report is being submitted to the City Council
for the purpose of reporting a purchase costing more than $5,000 but not exceeding $10,000.
On June 24t", 2010, a purchase order was issued to Sierra Chemical Company for the purchase of
chlorine products for the Water Treatment Plant. The chlorine products consist of chlorine gas
provided in both 150 lb cylinders and 1 ton cylinders. The chlorine is used at the City's Water
Treatment Plant in the City's water distribution system.
In response to the City's Request for Bids issued to 23 chemical companies, one bid was received. The
bid was received from Sierra Chemical Company. Below is a summary of the bid received:
Description
Estimated Qty.
Unit Price
Deposit Charge
150 lb cylinder
40
$129.00
$150.00
1 Ton cylinder
6
$799.00
$1,000.00
Funds for this purchase are included in the budget for FY 2010/2011 in fund 820.3908.520.000.
Fiscal Impact:
Budgeted FY 10/11
New Appropriation Not Applicable Budget Amendment Required
1
Amount Budgeted Source of Funds (title and Account Number
$42,000.00 Pumping labor & expense, chemicals 820.3908.520.000
Recommended Action(s): Receive the report regarding this purchase.
Alternative Council Option(s): N/A
Citizens advised:
N/A
Requested by:
Tim Eriksen, Public Works Director
Prepared by:
Mary Horger, Purchasing Supervisor
Coordinated with:
Paul Smith, Water Treatment Plant Supervisor, and Jane Chambers, City Manager
Attachments:
N/A
Approved:
Ja Chambers, City Manager
Cite aj" UkiaF,
ITEM NO.: 7g
MEETING DATE:
AGENDA SUMMARY REPORT
7/07/2010
SUBJECT: UPDATE REPORT ON LOCAL EMERGENCY DECLARATION REGARDING DROUGHT
AND WATER SHORTAGE STATUS
Summary: In drought conditions, the City may declare a local emergency under the California Emergency
Services Act ("ESA"). In addition, the City Council under the Ukiah City Code may declare a Water Shortage
Emergency as a Stage I, II or III emergency. At its meeting of April 15, 2009, the City Council adopted a
RESOLUTION DECLARING A LOCAL EMERGENCY UNDER THE STATE EMERGENCY SERVICES ACT
AND A STAGE I WATER SHORTAGE EMERGENCY UNDER SECTION 3602 THE UKIAH CITY CODE.
(Attachment #1).
The resolution contains recitals setting forth the drought conditions and the response to those conditions by
the State, Mendocino County, the Sonoma County Water Agency and the State Water Resources Control
Board which the resolution seeks to address. Please refer to those recitals for details.
Subsequent to adoption of the resolution, City staff has responded further to the water shortage emergency by
replying to the Sonoma County Water Agency (SCWA) regarding actions that the City of Ukiah has taken, and
will be taking, to address water conservation. Attachment #2 is a copy of that letter. The letter outlined
actions that the City is taking, responded to SCWA's request for water use information, and included an outline
of the City of Ukiah's water conservation program for 2009.
As a result of the drought, the City Council has considered many different aspects of the water shortage issue.
Under Council's direction, staff has implemented a series of water conservation and education measures. In
addition, the City has a full time staff position dedicated to implementing these measures.
Water demand has decreased by 20.8% from the 2008 quantities and 19.0% as compared to the 2004
quantities. Staff assumes that this is as a result of our conservation efforts. This will affect our revenues and
staff is working on solutions for this issue as we analyze the fee study that is currently being prepared by an
outside consulting firm.
Developments from the SWRCB
On May 28, 2009, the State Water Resources Control Board (SWRCB) issued an amendment to Order WR
2009-0027-DWR, Order WR 2009-0034-EXEC. The amended order conditionally approves Sonoma County
Water Agency's (SCWA) petition to reduce the flow in the Russian River from July 6 through October 2, 2009
to 25 cubic feet per second (cfs) for the upper Russian River and 35 cfs for the lower Russian River if during
Continued on page 2
Recommended Action: 1. City Council receive the status report on water shortage emergency
Alternative Council Option(s): N/A
Citizens advised:
N/A
Requested by:
Jane Chambers, City Manager
Prepared by:
Tim Eriksen, Director of Public Works and City Engineer
Coordinated with:
Tim Eriksen, Director of Public Works and City Engineer
Attachments:
Attachment 1 - Resolution
Attachment 2 - Letter to SCWA
Approved:
J rye Chambers, City Manager
Subject: Drought and Water Shortage Status
Meeting Dater July 7, 2010
Page 2 of 2
the period from April 1 through June 30 total inflow to Lake Mendocino is less than or equal to 25,000 acre-
feet.
The amended order confirms a water conservation goal for Mendocino County of 50% (compared to 2004)
from April 6, 2009 until the expiration of this order (October 2, 2009), "By May 6, 2009, SCWA shall submit a
plan to the State Water Resources Control Board to obtain the cooperation and participation of agricultural and
municipal Russian River water user to reach a water conservation goal of 25 percent in Sonoma County and
50 percent in Mendocino County for the period of April 6, 2009 until the expiration of this order (October 2,
2009).
The amended order modified the original order issued on April 6, 2009. From July 6 through October 2, 2009,
minimum in-stream flow shall remain at or above 25 cfs, if Lake Mendocino storage is less than 65,630 acre
feet on July 1, 2009 (instead of total inflow to Lake Mendocino less than or equal to 25,000 acre-feet).
On October 27, 2009 the County of Mendocino Water Agency discussed the current water storage situation in
the Ukiah Valley. The discussion led to the consideration of repealing the County emergency order for all
water purveyors to limit water usage by 50%. The Agency was not comfortable with the language in the
repealing order as prepared by staff and requested staff to bring the order back for adoption at the next
regularly scheduled meeting. On November 3, 2009 the County of Mendocino retracted the 50% conservation
requirement. However, the Board of Supervisors recommended that each water district strive to achieve 25%
conservation on a voluntary basis. The City of Ukiah in the coming weeks must consider how to address this
voluntary request by the County of Mendocino.
Updated Staff Actions
Staff has continually monitored this issue in response to the City Council concerns about this emergency and
the length of time that it has been in effect. On December 16, 2009 City Council repealed the mandatory
water rationing, however, Stage I voluntary rationing is still in place. The lake storage has been steady since
the middle of January and is now 104,285 acre-feet. However, the state is predicting a dry year so staff
recommends the continuation of the voluntary conservation measures. It should be noted that the construction
of the Oak Manor Well (well #8) is proceeding at a fast pace and it is anticipated that this well will be on line by
the middle of summer.
Regional Issues
City Staff is also monitoring the Draft Ukiah Valley Area Plan Water Supply Assessment report. Many of the
local valley water purveyors are concerned with this report. It is hoped and presumed that the Board of
Supervisors will direct county staff to address some of the issues that have been submitted.
The Request for Proposal (RFP) for the master plan for reclaimed water has been drafted and reviewed by the
City Council. Staff has been meeting with stake holders for this system, as directed by Council. Staff has
incorporating comments from all stakeholders and is taking the draft RFP to the City Council on July 7, 2010
for the Council's approval.
ATTACHMENT-_L_
RESOLUTION NO. 2009-17
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
UIGAH DECLARING A LOCAL EMERGENCY
PURSUANT TO THE EMERGENCY SERVICES ACT AND
A STAGE I WATER EMERGENCY UNDER SECTION 3602
OF TIM UI0AH CITY CODE
WHEREAS,
1. Lake Mendocino and the Russian River are one current source of water for the City of
Ukiah and the primary source of water for other domestic and agricultural users of water in
Mendocino and Sonoma Counties; and
2. Average rainfall through March for the area contributing run-off to Lake Mendocino
is 42 inches and the rainfall total through March 2009 is 23 inches; and
3. There have been below average rainfall and reduced storage in Lake Mendocino in
2004, 2007 and 2008; and
4. Average rainfall for April - June is 4.8 inches; and
• 5. Even average rainfall for the remainder of the rainy season cannot compensate for the
extremely low rainfall this year, and
6. `Lake Mendocino held approximately 53,000 acre feet on April 1, 2009, with a Lake
level of 727.63 feet; and
7. The average Lake storage in April is 84,448 acre feet, the Lake storage in April 2007
was 66,617 acre feet and the average Lake storage in October is 55,854 acre feet, more water at
the end of the dry summer season than is currently stored in the Lake; and
8. The historically low water storage level in Lake Mendocino this year is part of a
statewide water shortage caused by inadequate rainfall which has prompted Governor
Schwarzenegger to declare a statewide emergency under the Emergency Services Act due to
these drought conditions; and
9. Mendocino County has declared a local emergency due to drought conditions under
the Emergency Services Act; and
10. On April 6, 2009, the State Water Resources Control Board ("SWRCB") has
approved an Urgency Change Petition filed by the Sonoma County Water Agency C SCWA") to
reduce in-stream flows in the Russian: River to 75 cfs from April 6-Tune 30, 2009 and to as low
as 25 efs for the period July 1-October 2, 2009, if cumulative total inflow to Lake Mendocino is
equal to or less than 25,000 acre feet for the period April 1 -June 30, 2009; and
11. The order approving temporary changes to the minimum in-stream flows required by the
appropriative rights permits issued to SCWA is subject to several conditions, including a condition
requiring the SCWA to submit a plan by May 6, 2009, to the SWRCB to "obtain the cooperation
and participation of agricultural and municipal Russian River water users to reach a water
conservation goal of 25 percent: in Sonoma County and 50 percent in. Mendocino County for the
period of April 6, 2009 until the expiration of this order (October 2, 2009)"; and
12. A local emergency under the California Emergency Services Act (Government Code
§8550 et seq.) is defined in Section 8558(c) as the duly proclaimed existence of conditions of disaster
or of extreme peril to the safety of persons and property within the territorial 'limits of the City caused
by such conditions as drought which are or are likely to be beyond the control of the services,
personnel, equipment, and facilities of individual local governments and which require the combined
forces of other political subdivisions to combat; and
13. The historically low rainfall and water storage in Lake Mendocino qualifies as a local
emergency under the statutory definition; and
14. In a declared local emergency, local agencies may provide'mutual aid as needed pursuant
to agreements or resolutions, state agencies may provide mutual aid to local agencies pursuant to
agreement or at the direction ofthe Governor, costs incurred by the City in providing mutual aid
pursuant to agreements or resolution constitute a charge against the state, when approved by the
Governor in accordance with adopted regulations, and the City Council may promulgate orders and
regulations for the duration of the emergency to provide protection for life and property (see
Government Code 8631-86-34),• and
~i
15. In a declared local emergency, the City Council must review the state of the emergency
not less than every 21 days after first declaring the emergency; and
16. Under Uldah City Code Section 3602, the City Council may by resolution declare a
water emergency, specify the degree of emergency and place into effect the appropriate provisions of
Division 4, Chapter 1, Article 11 of the Ukiah City Code pertaining to a Water Shortage Emergency;
and
17. In a Stage I water emergency the Mayor shall issue a proclamation urging citizens to
institute such water conservation measures on a voluntary basis as maybe required to reduce
water demand to coincide with available supply; and
18. The City Council has already authorized the development of a groundwater well on
an emergency basis to provide the City with an additional water source this summer that does not
rely on the Russian River or water stored in Lake Mendocino; and
19. Stage II and III water emergencies impose various mandatory conservation measures
on City residents, including a prohibition on "nonessential water use" in a Stage H water
emergency and a limit on the daily use of water by different classes of water user in a Stage III
emergency; and
20, The City can declare a Stage II or Stage 11 emergency, if voluntary measures or less
sever mandatory measures does not achieve an adequate reduction in the use of Russian River
water or in water use generally to meet the available supply;
NOW, i ERE FORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby:
1. Declares a local emergency due to drought under the Emergency Service Act.
2. Declares a Stage I Water Storage Emergency under Ukiah City Code Section 3602.
3. Directs the City Manager:
a. to identify and encourage the use as a Russian River water user of voluntary
measures to reach a water conservation goal of 50 percent for the period of April 6, 2009 to
October 2, 2009 {"Conservation Period"), and to report back to the City Council at each City
Council meeting field during that same time period on the measures identified, the means used to
encourage their use, the amount of water use reduction, and the status of the emergency
conditions; -
b. to notify the City Council, if the City Manager determines that a Stage I .Water
Emergency is not reducing water use to match the available supply and to recommend a Stage H
or TIT emergency, if necessary to achieve that level of water use;
c, at City Council meetings during the Conservation Period to recommend
temporary rules or orders to supplement or modify mandatory conservation measures in a Stage
II or III Water Storage Emergency to reduce water use to the available supply and to achieve the
conservation goals in Order'WR 2009-0027-DWR issued by the Division. of Water Rights of the
State Water Resources Control Board
c. to work with other local governments in the County, including the incorporated
cities and county water districts, to preserve as much water as possible for use during the dry summer
months and for the fall return of Chinook Salmon to the Russian River; and
d. to coordinate mutual aid efforts to address the local emergency between and among
political subdivisions in Mendocino and Sonoma Counties and state agencies.
PASSED AND ADOPTED on April 15, 2009, by the following roll call vote:
AYES Councilmembers Landis, Thomas, Crane, Rodin, and Mayor Baldwin
NOES: None
ABSTAIN: None _
ABSENT. None
Philip E. aldwin, Mayor
ATTEST.
L' d ro -ity Clerk
April 28, 2009
Lynn Florey
Sonoma County Water Agency
Principal Program Specialist
P.O. Box 11628
Santa Rosa, CA 95406
Dear Ms. Florey;
This letter is written in response to your letter dated April 17, 2009. 1 do not lcnow when
your letter was received by the City of Ukiah, but it arrived-at our water treatment plant
rather than in my office at City Hall. The letter was just brought to my attention late
yesterday.
I had been expecting a request to respond to Sonoma County Water Agency for
information related to the State Water Resources Control Board's ruling, and, therefore,
am making an effort to meet your deadline of today's date. In future, it would be helpful
if you could copy and/or address critical dated correspondence about these current
drought conditions directly to my office, as that will assist us in malting timely replies.
Attached, please find the diversion volumes information requested in your letter. You
will see that overall annual water use since 2004 has been reduced by 11.4%. Water use
in the months of April through October has been reduced since.2004 by 13%. Diversion
volume during the months April through October has also been reduced, for some 25%
between 2004 and 2007, and 16% between 2004 and 2008 use.
Reduced use over the last few years is a result of the City's commitment to institute
conservation measures in both the irrigation and domestic use of water in our community.
Attached please find the City of Ukiah's Water Conservation Program which outlines
current activities the City is taking to address water conservation.
With regard to immediate drought related conditions, here are some technical and rate
related factors that the City of Ukiah must deal with as the summer and high irrigation
use time approaches:
The City's water supply is obtained from a Ranney collector well and Wells #3
and A. The Ranney and Well #3 draw water from an alluvial zone along the
Russian River. The pumping capacity of both the Ranney collector and Well #3
are affected by the amount of flow in the river. If that water is not available
during this summer, the only source of water available as of this date will be Well
#4, which is percolated groundwater.
• On February 27, 2009 Governor Arnold Schwarzenegger declared a water
shortage. On February 26, 2009, the City received a letter from Victoria A.
300 SEMINARY AVENUE UKIAH, CA 85482-5400
Phone# 707/463-6200 Fax# 7071463-6204 Web Address: www ollyofuhlah.corn
City staff' is actively seeking stimulus funding for a system to deliver recycled
water from the City's wastewater treatment plant. At the current time, it is
anticipated that the wastewater treatment plant could begin to produce recycled
water by August of 2009. A distribution system is under design and plans will be
developed within the next few months. Funding for this important resource
delivery project will be explored from all possible resources, as the City fully
recognizes the value of using recycled water to lower the demand for surface
water in our area. Although a recycled water distribution system cannot be in
place for this summer, the City will pursue developing this resource.
With regard to efforts to identify and prevent water waste and unreasonable use: Typical
water waster penalties include, in the order' implemented:
1. Educational letter or visit
2. Educational visit and warning
3. Citation
4. Installation of flow restrictor and possible fine
5. Shutoff and reconnection fee
The City will identify water wasters through monitoring the water meters and citizen
reports.
In closing, please review all aspects of the attached conservation measures and water use
detail in addressing the four questions of your letter, in addition to the specific issues
addressed in the above bullet points.
Please call me at 707- 463- 62`13 if you have questions regarding this information.
Sincerely,
?an;e A. Chambers
Manager
Attachments: 1. City of Ukiah Water Use
2. City of Ukiah Water Conservation Program 1009
City of Uldah Water Use
Annual Water Use
MG
2008
1192.968
-11.4%
2008/2004
2007
1219:964
-9.3%
2007/2004
2005
1248.424
-7.2%
2006/2004
2005
11223.542
-9.1%
2005/2004
2004
1545,744
Water Use (MG)
2004
2007
2008
2009 2007/2004
2008/2004
April
96.743
87.507
87.865
-1030
-9%
May
145.402
121.505
132,345
-.16%
-9%
June
162.897
149.782
143.469
-8%
-12%
July
185.876
164.473
158.899
-12%
-15'Y16
August
179.326
162.859
157.056
-9%
-12%
Sept.
156.798
134.481
130.508
-1496
-17%
Oct.
109.224
83.777
91.724
-23%
-1690
Total
MG
1036.266
904.385
901.866
-13%
-13%
ac-ft
3180
2775
2768
Diversion Volume (MG)
2004
1007
2008
2009 2007/2004
200812004
April
57.046
27.598
62.754
-52%
.10%
May
112.803
72.833
111.365
-35%
-1%
June
129.493
.109.976
102.115
-15%
-21%
July
131.995
105.631
109.09
-2096
-17%
August
126.768
104.658
101,593
-17%
-20%
Sept,
117.755
88.134
85,313
-25%
-28%
Oct.
96.734
72.864
73.465
-25%
-249116
Total
MG
772.554
.581.694
645.695
-25%
-16%
ac-ft
2371
1785
1982
The City of Ukiah.
Water Conservation Program
2009
The unpredictability of its water supplies and ever increasing demand on California's complex
water resources have resulted in a coordinated effort by the California Department of Water
Resources (DWR), water utilities, environmental organizations, and other interested groups to
develop a list of urban water conservation demand management measures (DMM) for
conserving water. This consensus building effort resulted in a Memorandum of Understanding
(MOU) Regarding Urban Water Conservation in California, as amended September 16, 1999,
among parties, which formalizes an agreement to implement these DMMs and makes a
cooperative effort to reduce the consumption of California's water resources. The MOU is
administered' by the California Urban Water Conservation Council (CUWCC). The DMMs as
defined in the MOU are generally recognized as standard definitions of water conservation
measures.
1. CUWCC Demand Management Measures Implemented
The existing conservation The City of Ukiah has had a water conservation program in place
since the late 1l970's. During. the past five years, the City has expanded its program and public
outreach. The City reduced the amount of water it used by over 9.3% In 2007 and 11.4% in
2008 compared to 2004.
Currently, the City's conservation program includes the following DMMs:
DMM 1. Water survey programs for single-family residential and multi-family residential
connections.
The City tests customer meters upon request and Instructs customers in how to use their water
meter to determine if there is a leak on the demand side of the meter. The City provides toilet
leak detection tablets to customers.
DMM 3, System water audits; leak detection, and repair.
The City performs leak detection and repair on an ongoing basis. The City, also, calculates
system Water losses annually and reports this information to DWR.
DMM 4. Metering with commodity rates for all new connections and retrofit of existing
connections.
The City water distribution system is fully metered. The City is currently replacing old meters in
the system. The new meters will provide a more accurate reading of water use within the City.
The City recently went through a rate re.structuring that is believed will reduce water uses in the
future.
DMM S. Large landscape conservation programs and incentives.
The City's Planning Department reviews all landscape plans proposed for new developments.
Included In the City's Municipal Code is a requirement for all landscape planting to be "those
which grow well in Ukiah's climate without extensive irrigation." City staff reviews the water use
of its top 5 water users and holds meetings with them on a regblar basis to discuss landscape
conservation programs.
DMM 7. Public information programs.
The City believes public awareness of Water conservation issues is an important factor In
ensuring a reliable water supply. The City promotes public awareness of water conservation
through occasional bill stuffers, distribution of the Consumer Confitlence Report, radio
broadcasts, newspaper articles, the City of Ukiah's "Activity and Recreation Guide", distribution
of brochures and additional Information. at local expositions and fairs, and on the City website
advertisedto the community on a banner across a City thoroughfare. The City also provides
free of charge water conservation yard signs to encourage minimal use of water for lawn
irrigation.
Water conservation information and assistance is routinely provided to the public by the water
utility maintenance. staff and meter readers while In the field. Field staff receives conservation
training to better assist customers and promote conservation. Door hangers are used to remind
customers of Ukiah's Voluntary Water Conservation Program measures and to provide notice of
problems with outdoor water use.
DMM 8. School education programs.
City staff presents information on water conservation to elementary school children in the
classroom. The City offers local schools tours of Its water treatment plant and also provides
educational materials. Four science classes on public water supply at the high school are
offered once a year.
DMM 9. Conservation programs for commercial, industrial, and institutional accounts.
The City has only two industrial customers: Maverick Industries and Red Tail Ale Brewery. The
City surveys the water usage of these Industries. Any new commercial, industrial, or institutional
developments will be reviewed by the City Planning Department and must meet all requirements
of the Municipal Code.
DMM 11. Conservation pricing.
In 2005, the City increased and re-structured its water rates to encourage more conservation.
The City has simplified its rate structure by eliminating rate codes and classifying customers
according to their meter size. The new rate structure incorporates the American Water Works
Association (AWWA) demand capacity guidelines so that price increases across meter size in
proportion to the potential demand a customer can piece on the water system.
DMM 12, Conservation Coordinator.
The City's Conservation Coordinator is essential to sustaining and Improving Ukiah's ongoing
water conservation program. The conservation coordinator is responsible for implementing and
monitoring the City's water conservation activities. In practice, the City's water conservation
program includes the efforts of the Conservation Coordinator and all staff.
DMilll 13. Water waste prohibition.
The City has adopted regulations that state in part:. "Where negligent or wasteful use of water
exists on a customer's premises ...the City may discontinue the service..." (City Municipal Code
Article 7, Section 3571). The City first sends customers a fetter calling their attention to the
wasteful practice and asking for correction. If the condition is not corrected within five days after
the written notice, service may be discontinued if necessary.
DMM 14. Residential ULFT replacement programs.
Since October 1992, the sate of toilets using more than 1.6 gallons per flush has been
prohibited by State and Federal regulations. These regulations are enforced in the City.
11. Additional Water Conservation Measures
in addition to the DMMs, the City has also taken the following actions:
1. Installation of five waterless urinals In the Ukiah Civic `Center to support and promote the
use of waterless urinals in all City facilities and in the public sector. The use of these
urinals has received very positive feedback from Facilities staff who would like to install
these in the Ukiah Valley Conference Center.
2. Cooperative water conservation programs have been developed between the City and
the Mendocino County Water Agency, the Russian River Public Water Agencies, and the
Sonoma County Water.Agency.
3. The Ukiah City Council adopted the Ahwahnee Water Principles on April 4, 2007. The
Principles contain ideas for protecting and enhancing water quality, improving water
evailabilltyr making more efficient use of water, and conserving water as a scarce
resource. The Principles suggest a process for improving decision-making as It Impacts
water-related issues. The City Council reviewed the principles and determined the ideas
and suggestions promote the Council's stated gods.
Ill. Future Water Conservation Activities
The City has recently undertaken a rate and revenue study of Its water utility. A tiered inclining
block rate structure and excess use charge are being evaluated to-encourage water
conservation.
The City has submitted a pre-application to the State Water Resources Control Board State
Revolving Fund to construct a recycled water system. The City's Wastewater Treatment Plant
Improvement Project is scheduled to be completed by June 2009. After the project is
completed, the plant will be capable of producing.2 million gallons per day (MGD) in the summer
and up to 7.5 MGD In the winter of Title 22 unrestricted use recycled water..
Other immediate and long-tern conservailon measures include: -
• installation of waterless urinals and dual flush toilets in all City buildings (immediate)
Sign the California Urban Water Conservation Council's Memorandum of Understanding
Regarding Urban Water Conservation and implement the 14 best management practices
(long term)
• Water efficiency standards. for new single-family development (longterm)
• Water: efliclent landscaping (long term)
• Water waste ordinance prohibiting: (immediate)
i, gutterflooding
2, carwash fundralsers
3. nbn-recycling decorative water fountains
4. breaks or leaks in the water delivery system
• Incentives far Retrofits (long term)
i. low flow shower heads
2, toilet displacement devices
3, toilet flappers
4. faucet aerators
5. high effciencywashing machines
6. ultra-IoW flow toilets
C~txy af'?1~aFt
ITEM NO.: 7h
MEETING DATE:
AGENDA SUMMARY REPORT
July 7, 2010
SUBJECT: NOTIFICATION TO CITY COUNCIL OF THE PURCHASE OF ANNUAL SCADA
SYSTEM MAINTENANCE CONTRACT FOR THE WASTEWATER TREATMENT PLANT
TO RISUN TECHNOLOGIES FOR A TOTAL NOT TO EXCEED $9600.00
Background: Section 1522 of the Municipal Code requires a report to the City Council of purchases from
$5,000.00 to $10,000.00. In accordance with the above-mentioned section, this Report is submitted to the
City Council
The Supervisory Control and Automated Data Acquisition (SCADA) system at the Wastewater Treatment
Plant serves as the interface between the equipment and the Operators at the facility. It provides for
control of Plant processes and is the means for continuous monitoring, recordkeeping, and archiving of
process data, much of which is compiled into periodic reports required by regulatory authorities. Being a
computer-based system occasional software issues arise, and as the facility is approaching its first full year
of full operation, the need to fine-tune the system remains.
Discussion: During the recent upgrade of the facility, RiSun Technologies implemented the design of the
SCADA system and integrated the software, process instrumentation, and computer hardware into a unified
operating system. Their engineers and technicians have unique knowledge of the system gained through
this experience and have a proven ability to work with City staff. They have agreed to provide continuing
support in the form of an annual Maintenance Agreement.
Funds for this service have been budgeted in the WWTP Operation and Maintenance Fund under account
number 612.3580.250.012, and adequate funds are available for the purchase.
Fiscal Impact:
FRI Budgeted FY 09/10 F-1 New Appropriation Not Applicable Budget Amendment Required
Amount Budgeted Source of Funds (title and Account Number Addit. Appropriation Requested
$9600.00 SCADA Maintenance 612-3580-250-012 none
Recommended Action(s): Receive and file notification of the purchase of SCADA maintenance for the
Wastewater Treatment Plant to RiSun Technologies for an amount not to exceed $9,600.00.
Alternative Council Option(s): N/A
Citizens advised:
N/A
Requested by:
Tim Eriksen, Director of Public Works
Prepared by:
Andrew T. Luke, WWTP Supervisor
Coordinated with:
Jane Chambers, City Manager
Attachments:
N/A
Approved:
Ja Chambers, City Manager
AM* PP ITEM NO.:
MEETING DATE:
City of'ukiaft.
AGENDA SUMMARY REPORT
7i
July 7, 2010
SUBJECT: REPORT TO COUNCIL OF THE EXPENDITURE OF $7,663.75 TO PHENIX
TECHNOLOGIES C/O TARBELL ASSOCIATES FOR THE PURCHASE OF A PHENIX
TECH AC DIELECTRIC TEST SET FOR THE ELECTRIC UTILITY DEPARTMENT.
Discussion:
Pursuant to the requirements of Section 1522 of the Municipal Code, this report is being submitted to the
City Council to advise of the purchase of a Phenix Technologies AC Dielectric Test Set #660-10P-120V.
Two manufacturers were found that manufacture a suitable unit. Quotes were solicited for both equipment
manufactures and the results are as follows:
Phenix Technologies Inc. c/o Tarbell Associates
Phenix Technologies Inc. (direct)
Hipotronics Inc.
$7,663.75
$7,713.75
$9,169.94
Phenix Technologies Inc. c/o Tarbell Associates was awarded the bid with a total price of $7,503.75
including tax with an additional estimated freight cost of $160.00.
Fiscal Impact:
Budgeted FY 09/10 1-1 New Appropriation
Not Applicable Budget Amendment Required
F-1 F
Amount Budgeted Source of Funds (title and Account Number Addit. Appropriation Requested
$30,000 Substation Equipment 800.3642.800.000
Recommended Action(s): NO ACTION NEEDED - REPORT TO COUNCIL ONLY
Alternative Council Option(s): None Needed
Citizens advised:
N/A
Requested by:
Mel Grandi, Electric Utility Director
Prepared by:
Jim O'Brien, Electric Utility Technician, Mary Williamson, Purchasing Assistant
Coordinated with:
Mary Horger, Purchasing Supervisor
Attachments:
N/A
Approved:
Jan hambers, City Manager
ITEM NO.:
MEETING DATE:
~.tJ of ~Zll~i~Fa
AGENDA SUMMARY REPORT
7j
July 7, 2010
SUBJECT: REPORT TO COUNCIL OF THE EXPENDITURE OF $7,609.61 TO
PERSIMMON CORPORATION FOR THE PURCHASE OF AN ERTEL ALSOP ELECTRIC
UTILITY FILTER FOR THE ELECTRIC UTILITY DEPARTMENT.
Discussion:
Pursuant to the requirements of Section 1522 of the Municipal Code, this report is being submitted to the
City Council to advise of the purchase of an Ertel Alsop Electric Utility Pump and Filter.
Ertel Alsop is the only manufacturer found to provide this piece of specialty equipment for particulate and
moisture filtering of transformer dielectric fluid. Persimmon Corporation is the sole distributor of Ertel Alsop
equipment for our area. Persimmon Corporation was awarded the bid with a total price of $7609.61
including tax with an additional estimated freight cost of $375.00.
Fiscal Impact:
Budgeted FY 09/10 F-1 New Appropriation Not Applicable Budget Amendment Required
11,11 Amount Budgeted Source of Funds (title and Account Number Addit. Appropriation Requested
$30,000 Substation Equipment 800.3642.800.000
Recommended Action(s): NO ACTION NEEDED - REPORT TO COUNCIL ONLY
Alternative Council Option(s): None Needed
Citizens advised:
N/A
Requested by:
Mel Grandi, Electric Utility Director
Prepared by:
Jim O'Brien, Electric Utility Technician, Mary Williamson, Purchasing Assistant
Coordinated with:
Mary Horger, Purchasing Supervisor
Attachments:
N/A
Approved:
Jae hambers, City Manager
City aj'?Ukiafa
ITEM NO.: 10a
MEETING DATE: July 7, 2010
AGENDA SUMMARY REPORT
AUTHORIZE ADOPTION OF RESOLUTION ESTABLISHING THE CITY'S REVISED ENERGY
EFFICIENCY AND DEMAND PROGRAM TARGETS AND RESCIND RESOLUTION
2007-32 DATED SEPTEMBER 19, 2007. (EUD)
Background: The City of Ukiah Electric Utility Department is a publicly-owned utility (POU) that provides reliable
electric service to its customers from an energy resource portfolio predominantly containing renewable green electric
resources.
On September 29, 2006 California Assembly Bill 2021 ("AB2021 Section 25310 of the Public Resources Code, was
signed into law. AB2021 required that on or before June 1, 2007, and every three years thereafter, POUs are to
identify all potentially achievable cost effective electricity efficiency savings and establish annual targets for energy
efficiency savings and demand reduction for the next 10 year period, and to report those targets to the California
Energy Commission ("CEC").
On September 19, 2007 the City's current energy efficiency program targets were established as outlined in City
Council Resolution 2007-32 as follows:
Energy Savings Potential (MWh) = 1,979
Demand Reduction Potential (kW) = 195
Discussion:
Northern California Power Agency ("NCPA"), a joint powers agency and the Southern California Public Power
Authority ("SCPPA") retained Summit Blue Consulting, LLC to develop a computer model and conduct analytical
work to develop energy efficiency targets for member utilities. The individual targets adopted by each utility member
will be collected by NCPA and SCPPA and then submitted to the CEC.
The model, called the California Publicly Owned Utility Energy Efficiency Resource Assessment Model
("CalEERAM"), is based on the integration of demand side management measure impacts and costs, utility customer
characteristics, utility load forecasts, utility avoided costs, and rate schedules. It is also directly linked to the current
California Energy Commission report tool, ENEE, an energy efficiency spreadsheet so as to capture the most recent
deemed energy savings, measure costs, and avoided cost estimates. The CalEERAM model for the City produced the
following cumulative targets by 2020:
Continued on Page 2
Recommended Action(s): Adoption of Resolution establishing the City's revised Energy and
Efficiency Demand Program targets and rescind Resolution 2007-03 dated September 19, 2007.
(EUD)
Alternative Council Option(s): Adopt the higher Summit Blue recommended program targets and risk
not meeting our goals.
Citizens advised: N/A
Requested by:
Prepared by: Mel Grandi, Electric Utility Director
Coordinated with: Jane Chambers, City Manager
Attachments: Resolution
Energy Efficiency Program Targets
Approved: r
Janet/ ambers, City Manager
V
Subject: Energy and Efficiency
Meeting Date: 7/7/10
Page 2 of 2
• Energy Savings Potential (MWh) = 7,024
• Demand Reduction Potential (kW) = 1,908
This represents an increase of 355% compared to the previous 10 year energy savings targets. A summary of the
technical, economic and market potential by customer class is attached. The market potential goals represent the
feasible energy efficiency savings that Summit Blue's analysis determined can be achieved by the City.
The City has the flexibility to accept the energy savings targets recommended by Summit Blue, or to modify them
either up or down. Staff recommends that the City adopts energy saving targets that represent approximately twice the
previous 10 year energy savings targets. While this is less than the targets recommended by Summit Blue, Staff is
recommending that we set reasonable, achievable targets, and then strive to "over deliver" on the amount of energy
savings achieved.
At this point, it is unclear what level of CEC scrutiny and possible questioning will result by reducing the City's
energy efficiency targets compared to Summit Blue's recommendations. However, Staff suggests that it is better to set
reasonable, achievable targets and over-deliver, as opposed to adopting highly aggressive energy saving targets, and
not achieving them.
The energy saving targets that Staff is recommending Council approve are:
Energy Potential (MWh) = 4,045
Demand Potential (kW) = 1,100
Unlike the previous targets established for 2008 - 2016, the Summit Blue model does not produce a static annual target
over the period of 2011 - 2020. The model assesses the energy savings potential and demand reduction potential for
each year, based on assumption of participation rates, utility load forecasts etc., producing a curve that shows overall
increasing potential with each future year. The energy savings targets that Staff is recommending for Council approval
include a 36% increase over previous targets over the course of the first 3 years (2011 - 2013) of the 10 year period.
The Council will have the opportunity to adopt new 10 year targets prior to 2014.
Staff recommends the City Council adopt these energy efficiency program targets as recommended by Staff and
authorize NCPA to submit them to the CEC.
FISCAL EVIPACT:
The existing state-mandated Public Benefit Program fund collected from the City's electric utility customers will
provide the funds necessary to achieve these energy efficiency targets.
Budgeted FY New Budget Amendment
09/10 F Appropriation X Not Applicable 1~ Required
Amount Budgeted Source of Funds (title and Account Number
Attachment 1
RESOLUTION NO. 2010-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING
ENERGY EFFICIENCY PROGRAM TARGETS
WHEREAS, the City of Ukiah (City), has a publicly owned electric utility that provides reliable
electric service to its customers from an energy resource portfolio predominantly containing
renewable green electric resources.
WHEREAS, California Assembly Bill 2021 (Section 25310 of the Public Resources Code)
requires all publicly-owned utilities to identify all potentially achievable cost effective electricity
efficiency savings and establish annual targets for energy efficiency savings and demand reduction
for the next 10 year period; and
WHEREAS, each publicly owned utility is required to adopt those targets by September 30tH
2007, and every three years thereafter, and to report adopted targets to the California Energy
Commission; and
WHEREAS, it is important that there is broad-based public power compliance with Assembly
Bill 2021 on a statewide basis; and
WHEREAS, Northern California Power Agency ("NCPA"), a joint powers agency and the
Southern California Public Power Authority ("SCPPA") retained Summit Blue Consulting, LLC to
develop a computer model and conduct analytical work to develop energy efficiency targets for
member utilities.
WHEREAS, the City utilized the modeling tool with local economic considerations and
established an energy efficiency program target of 4,045 megawatt-hours of energy savings over ten
years, with a yearly 250 megawatt-hours of energy savings during the first two years, and
WHEREAS, the City utilized the modeling tool and established an energy efficiency program
target of 1,100 kW of demand savings over ten years, equivalent to 110 kilowatts of average annual
peak demand reduction, and
2007.
WHEREAS, The City Council rescinds Resolution number 2007-32 dated September 19,
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Ukiah adopts the above
electric energy efficiency program targets and rescinds Resolution 2007-32.
PASSED AND ADOPTED this 7th day of July, 2010, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Benj Thomas, Mayor
JoAnne Currie, City Clerk
A7TACHMM.
CITY OF UKIAH
I
700
600
500
1,400
2400
200
100
Energy Efficiency Program Targets
2011
2012
2013
2014 2015 2016 ZU17
Zola
Zu 19
2u2u
MWH
250
250_.- '
310,
341
_3]5
f 413
454
499
1 549
11 604
% of Load Forecast
0 20%
0.20% 1
0 29%
! 0 28"!o I l
0 31°(o
j 0,34%
0.37%
0.41°/
11 0_45%
0.50%
_ J
Summary of CalEERAM Output
Technical Potential
Energy Potential (MWh)
recto j
2911,711 r~ °2012:'- I
2013-
-20 ¢ 1 . 2¢ 1 .2b16 :J ' 2017. ' i
r 2028
_20>~9
2020
Residential
17,809
15,992
16,493
17,077
17,734
18,460
19,241
20,083
20,986
21,949
Non-Residential
35,712
35,7%8
36,157
36,572
36,921
37,257
37,516 !
37,805
38,095
38,387
Total All Buildings
53,521
51,770
52,650
53,649
54,655
55,718
56,757
57,888
59,081
60,337
Percent.6ft7Ality For,ecasf-
43.88%
4173% !
41.91%
42,26°/
42.56%
4298%'.
43.39%
43.95%
44.51%
45,11%
Demand Potential (kW)
F,,.- - w m
Se6Eor,`,:_
201T,
2012
2013
1`. „2014 it
2015
_
i 2016
2617 ,I
`2018
_
2019
.2020
Residential
7,400
7,228
7,439
7,685
7,962
8,268
8,597
8,952
9,332
9,739
i ion-Residential
8,362
8,388
! 8,477
8,574
8,656
s 8,735
8,796
8,864
8,932
9,000
Total All Buildings -
15,762
15,616
115,916
16,259
16,618
17,003
17,393
17,815
18,264
18,739
Percent ofUtility Forecast
b
49.22/0
_a/
48.36
,._o
48.90%
o
49,58/0
o
50:30%
_ o
51.15/
52,04%
o
53.02/0
oo
54.07/
55,266A_''
Economic Potential
Energy Potential (MWh)
Sector E
2011
. 202
L'ti13
i x,_24
20}5
i f .2016 i
~2917
:f2U18
.2049
_2020
Residential
10,208
8,371
8,664
9,006
9,390
9,815
10,271
10,763
11,291
11,854
Non-Residential
32,557
32,584,
32,929
33,307
33,625
33,931
'34,166
34,430
34,694,
34,960
Total All Buildings
42,765
40,955
41,593
42,313
43,015
43,746
44,438
45,193
45,985
46,814
PereentofUtility Forecast
35.06%
33.01%
33.11%
33.3,3%
33:50%
! 33:75% ,
33_.97%
3431%
34.64%
35.00%,i
DennuuI Potential (kW)
Sector`s
2611, Jf
2012 I
X200 ,
2014. 11
<'2015
2016 '
2017 1,
2618
2 2019
Residential
5,313
5,044
5,122
5,213 '
5,316
5,430
5,553
5,685
5,828
5,980
Non-Residential
7,599
7,615
7,696
7,184
7,859
7;930
7,985
8,047
8,109
8,17I
Total All Buildings
12,912
12,659
12,818
12,997
13,175
13,360
13,538
13,732
13,936
14,151
ercent410tihty Forecast
40.32/0
39.20%
39.38/
39:b3/
39;88%
40:19/0
40:50/
40.87/0
41.26/0
41.68/0
Market Potential
Energy Potential (MWh)
Sector ~ r
20k1~' 1 f
242 )
2013
r 2U4
' 2015
1(' 2616
_ :201'7
2018
-'2019
2020
Re,iJcntial
86
42
46
53
63
70
74
77
80
83
Non Residential
417
429
471
537
619
698
743
779
813
842
Total All Buildings
503
471
518
590
683
769
817
857
893
925
Percent of Utility Forecast.
0.41%
0.3s%
0.41%
0.46_/0 !
0.53%
0.59%
0.62%
0.65%
0.67%
0:69%
Demand Potential (M)
G., Set,t2' ll
2071;, ]f
' 2012`
;203
2014
„2g]5
„ .20J6
2017 R1`
, 201$
2019
2020,
Residential
30
24
26
31
38
46
53
58
X59
59
Non-Residential
98
101
Ili
125
143
163
173
182
190
196
Total All Buildings-
128
125
137
156-
181
209
227
240
249
256
Ferceut of Utility Forecast
0.40%, , .
039°%
0.42%
0.48°/
0.55%
0,636/o
0.68%
0.71%
0.74%
0.75%
edit cj, -'Zikia .
ITEM NO.:
MEETING DATE:
AGENDA SUMMARY REPORT
10b
July 7, 2010
SUBJECT: CONSIDERATION OF AMENDMENTS TO APPROVED FY 2010/11 BUDGET
Background: At its meeting of June 30, 2010, the City Council adopted the FY 2010/2011 budget. The
action was taken after agreement amongst the Council members to consider amendments suggested by
Council member Baldwin at a near term future date. Council member Baldwin presented a list of items that
has been reproduced on Attachment #1.
Discussion: The City Manager has requested Department Heads to make comments about any impacts of
the suggested changes, or any alternatives that may be available, to achieve the results requested by
Council member Baldwin. These comments will be available for the discussion at Wednesday's meeting,
as staff could not complete this work in time to be included in the agenda packet.
Fiscal Impact:
H Budgeted FY 10/11 ❑ New Appropriation ❑X Not Applicable ❑X Budget Amendment Required
Amount Budgeted Source of Funds (title and Account Number Addit. Appropriation Requested
A variety of programs and service areas would be impacted by the suggested amendments
Recommended Action(s): Council discussion regarding any desired amendments and further
direction to staff regarding changes to the FY 2010/2011 adopted budget, including approval of
individual amendments. It is recommended that these changes be made as soon as possible in order
to provide for completion and printing of the final FY 2010/2011 budget document.
Alternative Council Option(s): Defer decisions regarding amendments to a future date, or determine
no further amendments to the FY 2010/2011 budget will occur prior to printing of the final document
Citizens advised:
Requested by: City Council
Prepared by: Jane Chambers, City Manager
Coordinated with:
Attachments:
Approved:
J Chambers, City Manager
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ITEM NO.:
MEETING DATE:
city ov, zrdafi
AGENDA SUMMARY REPORT
11a
July 7, 2010
SUBJECT: REPORT TO CITY COUNCIL ON STATUS OF NEGOTIATIONS REGARDING
RE-OPENING OF UKIAH LANDFILL
Background:
At its meeting of March 17, 2010, the City Council directed staff to investigate and enter into negotiations to
draft an amendment or a new agreement with C and S Waste Solutions for the use of the landfill site as a
possible depository for the solid waste stream in the Ukiah Valley. The draft agreement or amendment
could include sale, lease or other holding arrangements.
Since that meeting, staff has been engaged with C and S Waste Solutions in discussions. These
discussions have produced an understanding on both parties part, of the steps needed to move forward with
exploration of use of the landfill and have also identified a number of items that need to be addressed in the
contractual agreements between the City and its hauler.
Discussion:
The business of solid waste management is changing rapidly. New waste disposal methods, business
structures, environmental concerns, and the impact of current economic conditions all must be accounted
for in the continuing relationship with the hauler, and in the best interest of Ukiah rate payers long term.
These issues all need to be part of the discussion about use of the landfill in order to fully evaluate long term
cost/benefit to a new use of the landfill.
What has emerged is a need to move forward with the following steps:
1) A new "gate rate" at the Transfer Station is needed immediately. The hauler is experiencing a
significant shortfall in revenue at this site due to a number of factors that are beyond the haulers
ability to control, including the significant reduction in the waste stream experienced due to the
economic downturn. The steep reduction of waste flow related to construction materials is just one
example. The hauler's financial losses at the Transfer Station will ultimately threaten the vitality of
the hauler's business overall if not addressed.
2) A change in the "gate rate" at the Transfer Station impacts the curb-side rate for customers, and
triggers a need for rate adjustment. The contract with the hauler for curb-side pick-up provides for a
Continued on Paae 2
Recommended Action(s): Receive report
Alternative Council Option(s):
Citizens advised:
Requested by:
Prepared by: Jane Chambers, City Manager
Coordinated with:
Attachments:
Approved:
Ja a Chambers, City Manager
3 year cycle of rate review, with October 2010 scheduled as the next appropriate time for new rates
to be initiated.
3) Both the City and the Hauler need to find a solution to long term solid waste disposal. There are
several opportunities to provide for this long term solution, and each must be fully explored before
asking the City Council to make a decision that will affect the rate payers for the next 20 years or
more. Re-opening of the landfill is one of the possibilities, but there are others. Both staff and the
hauler need the time, and the mechanism, to allow for this exploration. Both parties now anticipate
that the right solution can be found in a process that includes a number of explorations and analysis,
and that it is best to take the time necessary to accomplish this work.
4) The existing contracts with the hauler, both for operation of the Transfer Station on Taylor Drive, and
for curbside collection, do not reflect some current business issues and solid waste best practices, in
this rapidly changing industry. It has become apparent in discussions that drafting new agreements
may be in the best interests of both parties.
Staff is in the process of preparing a rate review in order to ask the City Council to consider approval of a
new "Gate Rate", and authorization of a Proposition 218 process, in order to address the immediate
revenue shortfall being experienced by the hauler, and in keeping with the 3 year rate review process
provided for in the current agreements. It is anticipated that staff will meet with the Council's Solid Waste
Ad/Hoc as part of the rate review process, prior to scheduling this item for full Council consideration.
As of this writing, it appears that new curbside rates will require only a modest dollar value increase,
perhaps under $1 per month for many users. The Finance Director, and the City's consultant who were
part of the previous negotiations that created the current agreements, will be conducting the rate review.
Staff is hopeful this work can be completed in time for Council consideration at its regular August 4 meeting.
If not, it will occur at a later date. Time is of the essence in order to address the shortfall of revenues being
experienced by the hauler.
As a part of the 3 year rate adjustment, the hauler has indicated a willingness to undertake the expense and
effort to explore re-opening of the landfill as a long term solution for Ukiah's solid waste, and city staff has
indicated a willingness to work with the hauler to explore other solutions as well. It is anticipated that within
the next 12-18 months, options will emerge from this effort that can be presented to the City Council and
other stakeholders, for a long term solid waste disposal plan. When these options have emerged, or as
part of the exploration, drafting of new agreements can then take place that will reflect both the current best
practices and best practices going forward. It is clear in our discussions so far, that the City and the hauler
need to work together in partnership, in order to assure that rate payers receive the best service for the
least cost as new technologies and new practices are put into place in the area of solid waste disposal.
This report has been provided to advise the City Council of the status of these important negotiations.
Fiscal Impact:
❑ Budgeted FY 10/11 ❑ New Appropriation F Not Applicable ❑ Budget Amendment Required
Amount Budgeted Source of Funds (title and Account Number Addit. Appropriation Requested
ITEM NO.: 11 b
MEETING DATE: July 7, 2010
AGENDA SUMMARY REPORT
SUBJECT: REVIEW COMMENTS TO THE DRAFT PROPOSAL FOR ENGINEERING
SERVICES FOR THE PREPARATION OF A RECYCLED WATER MASTER PLAN
Background: On April 7, 2010 staff brought forward a draft of the Request For Proposals (RFP) for the
Recycled Water Master Plan. During the public comment several people representing different
agencies spoke to the effect that they felt the draft RFP was not inclusive of the City and the
surrounding Ukiah Valley. As a result of this discussion the Council directed staff to send the draft to
any agencies that may have comment or may be affected. Staff sent the RFP to the following
Agencies:
1. Inland Water and Power Commission
2. Ukiah Valley Sanitation District
3. Mendocino County Farm Bureau
4. Russian River Flood Control & Water Conservation Improvement District
5. Willow Water District
6. Hopland PUD
7. Millview County Water District
8. Mendocino County Water Agency
9. Redwood Valley County Water District
We have received comments from two agencies. The comments are attached. These comments are
presented to the Council for discussion. Staff intends to incorporate the majority of both the suggestions
in these attachments and present the final RFP to the Council at the August 4t" meeting.
Fiscal Impact:
Budg0et d FY 11 New Appropriation 11 Not Applicable ❑ Budget Amendment Required
I-XI 11
Amount Budgeted Source of Funds (title and Account Number Add. Approp. Requested
$ 150,000 Sewer Fund 614
Continued page 2
RECOMMENDED ACTION(S): Review comments from other agencies and provide direction
to staff.
ALTERNATIVE COUNCIL POLICY OPTION:
Citizen Advised:
N/A
Requested by:
Tim Eriksen, Public Works Director and City Engineer
Prepared by:
Tim Eriksen, Public Works Director and City Engineer
Coordinated with:
Jane Chambers, City Manager
Attachments
1) Comments from Russian River Flood Control District
2) Comments from Ukiah Valley Sanitation District
Approved:
J Chambers, City Manager
Mendocino County
Russian River Flood Control &Water Conservation Improvement District
151 Laws Avenue Suite D, Ukiah, CA 95482
707.462.5278 (F) 707.462.5279 rrfca)saber.net
May 19th, 2010
Tim Erikson
Director of Public Works
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Dear Tim:
The Mendocino County Russian River Flood Control and Water Conservation District (District)
has reviewed the Draft Request for Proposals Engineering Services for Recycled Water Master
Plan and has prepared both general and specific comments for your consideration.
In general, the District is very appreciative of the City's willingness to formally initiate the
development of a recycled water system. However the District believes that in order to
maximize the opportunities offered by recycled water, the RFP needs to explicitly encourage the
consultants to consider the potential benefits of a recycled water plan that includes the greater
Ukiah Valley.
By including regions such as Hopland and Redwood Valleys, the project would have the
opportunity to incorporate additional recycled water supplies (e.g. the treatment plants in
Hopland and Calpella), maximize opportunities for large scale use, and create a large and diverse
rate base. Building a broad coalition of interest and entities could offset costs to the City and its
rate payers, as well as greatly improve the opportunities for securing outside funding for
construction.
As a long-time advocate for the use of recycled water, the District would like to thank you for
the opportunity to provide comment on this precedent-setting RFP. Please feel free to contact
me if you have any questions of comments regarding this issue.
Our specific/technical comments are provided in the attachment.
Sincerely,
S hite
General Manager
President rice President Treasurer Trustee Trustee
Lee Howard Judy Hatch Bill Townsend Paul Zellman Richard Shoemaker
ATTACHMENT
MCRRFC&WCID Comments on the
Draft Request for Proposals
Engineering Services for Recycled Water Master Plan
Section II (C) - This section mentions several "first phase" recycled water projects but
does not discuss existing agricultural demand immediately adjacent to the VW.
The. District has had discussions with adjacent landowners and all have expressed a desire
to use recycled water. In addition, the District and CLSI partnered to secure $53M in
Agricultural. Water Enhancement Program (AWEP) funds. A portion of these fiends is
designated to help facilitate the agricultural use of recycled water in Mendocino, Sonoma,
and Napa Counties. AWEP dollars can be used to cost share the construction of recycled
water storage, pumps, valving and connections at approximately 50%.
The RFP should apprise the consultants of these willing users as well as the existence of
existing grant funding to facilitate the construction of recycled water services to
agricultural lands.
Section III- This section directs the consultant to "develop recycled water uses in the
City..." As stated in our cover letter, the District strongly believes that the RFP should
explicitly encourage the consultant to consider a regional approach to recycled water
planning.
This section also includes a list of potential stakeholders that does not include the
District. The District would like to formally request to be included as a stakeholder.
Section IV, Task 1, Subtask 1.1- The District already has an Access data base that was
developed by the Hopland UC Field Extension for all users within the District. Our
existing database has fields 1, 2, 3, 4, 5, and 7 as well as other fields not listed in the RFP
such as crop type and parcel size. The District would be willing to share this expandable
database with the City and its consultants. This should reduce costs and ensure cross-
agency compatibility.
The District believes that adding a field that considers "season of use" to be vitally
important. Determining the seasonality of demand will be critical for temporally nesting
use, avoiding demand conflicts, and maximizing supply.
Section IV, Task 1, Subtask 1.2, a. - This section should inform consultants of the rail
easement adjacent to the WRF. The District believes that the existing rail easement will
be a key component of any recycled water system for the Ukiah area.
Section IV, Task 2- The District believes that this task should also direct the consultant
to consider issues regarding optimal scaling as well as the potential for certain designs
and/or alignments to involve/include potential cost-sharing partners.
Section IV, Task 2, Subtask 2.1- The District believes that this subtask should also
direct the consultant to consider issues regarding regulatory flexibility (e.g. jurisdiction
vs. non jurisdictional water) as well as potential environmental benefits of offset use.
Section IV, Task 7 - The District believes that this subtask should also direct the
consultant to consider issues regarding the potential for cost sharing as well a existing
grant funding (i.e., AWEP).
Section IX. - The District would appreciate an opportunity to be a member of the
Selection Committee.
UKIAH VALLEY SANITATION DISTRICT
RICK KENNEDY 387 North State Street, Suite 101
District Manager/Clerk Ukiah, California 95482
TELEPHONE AND FAX: (707) 462-4429
EMAIL ADDRESS:UKIAHVALLEYSD@ATT.NET
May 19, 2010
Mr. Tim Eriksen
Director of Public Works
300 Seminary Avenue
Ukiah, CA 95482
Re: Response/ Comments to Recycled Water Master Plan RFP
Mr. Eriksen:
WEB SITE
ukiahvalleysd.com
The Board of Directors wish to thank the City Council once again for delaying the
issuance of the RFP for the Recycled Water Master Plan until the stakeholders had an
opportunity to provide comment to the RFP and we thank you for including the UVSD
as a stakeholder.
As I stated in my letter to Jane Chambers dated April 21, 2010, copy enclosed, I believe
the RFP to be very limited in scope regarding the potential first phase project areas
listed under Conceptual Recycled Water Service Areas; the two potential sites were City
Facilities, the Airport and the future Riverside Park. As a reminder, the developers of
Gardens Gate Subdivision had expressed their interest in utilizing recycled water for
landscaping purposes. Also, I believe Caltrans is required to use recycled water for
landscaping within highway/freeway corridors if it is available and the 101 freeway
corridor may be a potential route for the recycled water distribution pipeline.
I have enclosed comments which came my way from a Consultant who has
considerable experience in the recycled water industry and I believe the comments to be
very appropriate and useful. You may want to consider incorporating them into the
RFP.
Since the District shares in the cost to impound and tertiary treat the treated water
which will become recycled water, I am asking that you consider including me as a
member of the Consultant Selection Committee.
Again, thank you for the opportunity to comment.
Sincerely,
Rick Kennedy
District Manager/ Clerk
BOARD OF DIRECTORS
KENT PORTER CLIFFORD PAULIN MICHAEL PALLESEN
DIRECTOR CHAIR VICE-CHAIR
JAMES RONCO THERESA MCNERLIN
DIRECTOR DIRECTOR
COMMENTS ON THE UKIAH RECYCLED WATER DRAFT RFP
Add a task to define the project study area and document the existing water/wastewater &
recycled water conditions. This is needed for two reasons: (1) the background of the RFP
indicates that the City will grow as it annexes land within the Sphere of Influence and (2)
Subtask 1.3 in the Draft RFP was likely included in the daft RFP because of the SWRCB
Facilities Planning Grant. The Facilities Plan Guidelines require this information to be
documented. (See attachment A, "Recommended Planning Outline For Water Recycling
Projects" below). We are suggesting a reorganization of the Draft RFP (see comment 3
below).
2. The Market Assessment should be done before the GIS model is built because the
pipeline alignments will depend upon the information gathered in the market assessment
(i.e., potential customers and demands). Note, however, that a Market Assessment can
be done several ways DEPENDING ON THE STUDY OBJECTIVES. It is important for
the regional partners to define in the RFP what they are trying to accomplish and what
specific answers to questions they want to hear. Does the market look at only irrigation?
Ag? CII? Homeowners? How much water supply do they want to create or offset? What
amount of discharge do they want to eliminate and if so when during the year is most
important? They could do an initial market assessment at a high level of the various
options, and then do a more focused assessment on the most likely targets. Ultimately,
the market needs to be verified and the outreach and communications work needs to be
initiated with the City Council, other community thought leaders, in advance of the
market assessment initiation. This way, people are not surprised by any public outcry.
The RFP indicates an immediate focus on two customers: the airport and Riverside Park
as "first phase customers" but does not mention later phases. There is a mention of Large
Ag Irrigators and Development Interests as being stakeholders, so the longer range vision
includes ag and landscape irrigation.
3. Make the GIS Protocol part of the Market Assessment task. The organization then
becomes:
Task 1: Define Study Area and Existing Conditions
Subtask 1.1: Define Study Area [NEW SUBTASK]
Define the study area for the use of recycled water. This should include a
phased approach to implementing a recycled water program and define
"immediate" and "expanded" service areas. This task includes meeting
with City and associated local agencies (Ukiah Valley Sanitation District,
Russian River Flood Control and Water Conservation District, Hopland
PUD, Capella, Redwood Valley, etc) to understand priorities and
viability of serving recycled water within the City of Ukiah and in
unincorporated areas outside City limits.
Subtask 1.2: Document Existing Conditions related to Water, Wastewater,
and Recycled Water in the Study Area [this was listed as Subtask 1.3 in
Draft REP]
Task 2: Market Assessment
Subtask2.1: Develop GISprotocol
Subtask 2.2: Define Criteria for Identifying Users
Subtask 2.3: Locate Users
Subtask 2.4: User Contact & Documentation (in conjunction with Task 6)
Task 3: Lifecycle Costing Methodology
Task 4: Hydraulic Model Development
Task 5: Alternative development and Analysis
Task 6: Public Involvement Program
Task 7: Master Plan
Task 8: Funding
Task 9: Facilities Plan
4. It looks as if the draft RFP is worded so as to apply for a Facilities Planning Grant from
the SWRCB. If that's the case, Task 7 should be called a "Feasibility Study" not a
"Master Plan." This is due to how the SWRCB executes the facilities planning grant
program.
5. Task 4: Consider changing the last sentence to read "...provide rationale behind selecting
each alternative, and propose the lowest cost and/or most cost-effective alternative for
consideration." This allows considering the project that gets them the biggest bang for
the buck, not simply the lowest cost alternative. Cost effectiveness is defined as a
measure of a project's financial cost or dollars per acre-foot per year.
6. Similarly, if a planning grant is part of the City's plan, the RFP should be clearer in
stating that one project will be recommended. Consider deleting the last 2 sentences of
Subtask 4.4, and adding a Subtask to the "Alternative Development and Analysis" task:
Subtask 4.5: Develop Recommended Project [this would be Subtask 5.5 if the RFP is
reorganized as suggested above]
The Consultant shall conduct a workshop with the City (and associated regional
agencies) to choose a single recommended project. The recommended project will be
chosen based on the alternatives analysis performed as Subtasks 4.1 through 4.4,
including the overall project cost, the lifecycle cost, and cost effectiveness for each
project alternative, as well as customer interest in recycled water use.
7. If a planning grant is part of the City's plan, there are many specific items that are
required as part of the Final Facilities Plan. These items are contained in Attachment A
("Recommended Planning Outline For Water Recycling Projects" below). This could
possibly be included as an appendix to the RFP or incorporated into the language of the
RFP. Some items are already included in the RFP, but not all. Some specifics that are
missing from the RFP are (this is not an exhaustive list):
o Additional information to be included on GIS figures
o Groundwater basin information within the study area
o Wastewater characteristics and facilities
o Evaluating non-recycled water alternatives, conservation, and "no project"
alternative
o User letters of intent or commitment to use recycled water
o Draft "Mandatory Use Ordinance" or "Draft Model User Contract"
Attachment A
RECOMMENDED PLANNING OUTLINE FOR WATER RECYCLING PROJECTS
This facilities planning report outline emphasizes the information relevant to water recycling and
its application for water supply purposes. The outline is inclusive and not all items may be
applicable to every project.
Facilities Plan/Project Report
A. Mans and Diagrams
1. Vicinity Map.
2. Detailed map of study area boundaries.
3. Topographic map.
4. City boundaries.
5. Wholesale and retail water supply entity boundaries within study area and adjacent to study
area.
6. Wastewater agency boundaries within and adjacent to study area.
7. Existing recycled water distribution pipelines, storage, and customers.
8. Ground water basin boundaries, major streams, streams receiving waste discharges.
9. Present and projected land use.
10. Each recycled water facilities alternative (including recommended project), showing
locations of potential customers and approximate pipeline routes.
11. Wastewater treatment schematic--existing and proposed.
B. Study Area Characteristics
1. Hydrologic features.
2. Ground water basins, including quantities extracted by all users, natural and artificial
recharge, losses by evapotranspiration, inflow and outflow of basins, and safe yield or
overdraft.
3. Water quality - ground water and surface water.
4. Land use and land use trends.
5. Population projections of study area.
6. Beneficial uses of receiving waters and degree of use, portion of flow that is effluent.
C. Water Supply Characteristics and Facilities
1. Description of all wholesale and retail entities.
2. All sources of water for study area and major facilities, their costs, (costs should be broken
down into fixed and variable), subsidies, and customer prices.
3. Capacities of present facilities, existing flows, estimated years when capacities to be reached
for major components (water treatment plants, major transmission and storage facilities).
4. Ground water management and recharge, overdraft problems.
5. Water use trends and future demands, prices and costs.
6. Quality of water supplies.
7. Sources for additional water and plans for new facilities (for both the local entity and the
wholesalers).
D. Wastewater Characteristics and Facilities
1. Description of entities.
2. Description of major facilities, including capacities, present flows, plans for new facilities,
description of treatment processes, design criteria.
3. Water quality of effluent and any seasonal variation.
4. Additional facilities needed to comply with waste discharge requirements.
5. Sources of industrial or other problem constituents and control measures.
6. Existing recycling, including users, quantities, contractual and pricing arrangements.
7. Existing rights to use of treated effluent after discharge.
8. Wastewater flow variations - hourly and seasonal.
E. Treatment Requirements for Discharge and Reuse
1. Required water qualities for potential uses.
2. Required health-related water qualities or treatment requirements for potential uses,
operational and on-site requirements (such as backflow prevention, buffer zones).
3. Wastewater discharge requirements, anticipated changes in requirements.
4. Water quality-related requirements of the RWQCB to protect surface or ground water from
problems resulting from recycled water use.
F. Recycled Water Market
1. Description of market assessment procedures.
2. Descriptions of all users or categories of potential users, including type of use, expected
annual recycled water use, peak use, estimated internal capital investment required (on-site
conversion costs), needed water cost savings, desire to use recycled water, date of possible
initial use of recycled water, present and future source of water and quantity of use, quality
and reliability needs, and wastewater disposal methods.
3. Summary tables of potential users and related data.
4. Definition of logical service area based on results of market assessment.
G. Project Alternative Analysis
1. Planning and design assumptions:
a. Delivery and system pressure criteria.
b. Peak delivery criteria.
c. Storage criteria.
d. Cost basis: cost index, discount rate, useful lives, etc.
e. Planning period.
Recommended Planning Outline For Water Recycling Projects
Page 2
2. Water Recycling Alternatives to be Evaluated
a. Treatment alternatives:
i. Alternative levels of treatment.
ii. Alternative unit processes to achieve a given level of treatment.
b. Pipeline route alternatives.
c. Alternative markets:
i. Based on different levels of treatment.
ii. Geographical areas.
d. Alternative storage locations.
e. Sub alternatives of selected alternative:
i. Marginal analysis for selected alternative for certain categories of users or
certain geographic areas.
ii. Varying storage, pump rates, and pipeline diameters.
iii. Use of water blending during peak irrigation months.
3. Non-recycled water alternatives.
a. Discussion of other potentially viable new sources of water.
b. Provide economic costs.
4. Water conservation/reduction analysis.
a. Analysis.
b. Impact on recycling, if any.
c. Recommendation.
d. Implementation.
5. Pollution control alternatives (if applicable) needed to comply with waste discharge
requirements, and possible allocation of costs between recycling and pollution control.
6. No project alternative.
7. Information supplied for each alternative to include, but not be limited to:
a. Cost tables for each alternative with breakdown of costs by total capital (without
grants), O&M, unit processes, and with equivalent annual cost and per acre-foot cost.
b. Lists of potential users assumed for each alternative.
c. Economic analysis.
d. Energy analysis for each alternative, including direct and construction energy.
e. Water quality impacts:
i. Effect on receiving water by removing or reducing discharge of effluent,
including effect on beneficial uses resulting from reduced flow.
ii. Ground water impacts.
Comparison of above alternatives and recommendation of specific alternative.
H. Recommended Facilities Protect Plan
1. Description of all proposed facilities and basis for selection.
2. Preliminary design criteria and refined pipeline routes.
3. Cost estimate based on time of construction.
4. List of all potential users, quantity of recycled water use, peak demand, and commitments
obtained.
5. Reliability of facilities as compared to user requirements.
Recommended Planning Outline For Water Recycling Projects
Page 3
6. Implementation plan:
a. Coordination with water suppliers, determination of recycled water supplier and
needed agreements or ordinances.
b. Ability and timing of users to join system and make on-site investments.
c. Tentative water recycling requirements of RWQCB.
d. Commitments from potential users.
e. Water rights impact.
f. Permits, right-of-way, design, construction.
g. Detailed schedule.
7. Operational plan - responsible people, equipment, monitoring, irrigation scheduling, etc.
I. Construction Financing Plan and Revenue Program
1. Sources and timing of funds for design and construction.
2. Pricing policy for recycled water.
3. Costs that can be allocated to water pollution control.
4. Annual projection of.
a. Water prices for each user or category of users.
b. Recycled water used by each user.
c. Annual costs (required revenue) of recycling project.
d. Allocation of costs to users.
e. Unit costs to serve each user or category of users.
f. Unit price of recycled water for each user or category of users.
g. Sensitivity analysis assuming portion- of potential users fail to use recycled water.
5. Sunk costs and indebtedness.
J. Appendices
1. Tables of all abbreviations.
2. Copies of letters of interest or intent from recycled water users, or other documentation of
support from potential users.
3. Draft of recycled water mandatory use ordinance or model user contract.
4. Drafts of necessary agreements, such as wholesale-retail agreement, joint power agreement.
Recommended Planning Outline For Water Recycling Projects
Page 4
ITEM NO.: 1c
MEETING DATE: my 7, 2010
city of`T-1kiaFi
AGENDA SUMMARY REPORT
SUBJECT: CONSIDERATION OF THE MEASURE X TRANSIENT OCCUPANCY TAX (TOT)
PERFORMANCE AGREEMENT WITH THE GREATER UKIAH CHAMBER OF
COMMERCE; AUTHORIZATION FOR THE CITY MANAGER TO NEGOTIATE AND
EXECUTE THE AGREEMENT; APPROVAL OF A CORRESPONDING BUDGET
AMENDMENT IN THE AMOUNT OF 50% OF THE REVENUE GENERATED AND
SUBSEQUENTLY COLLECTED FOR THE 2009 CALENDAR YEAR FROM THE 2%
TOT MEASURE X INCREASE; AND CONSIDERATION OF REPRESENTATION ON
THE TOT TASK FORCE.
Summary: As part of the Measure X Transient Occupancy Tax (TOT) Performance Agreement with
the City of Ukiah, the Greater Ukiah Chamber of Commerce will be at the meeting to present a
report on the past year's activities. As required by the agreement, the Chamber's TOT written report
and financials are included as Attachment #1 for review. In addition, the City Council will have an
opportunity to review the 2010 Calendar Year Work Plan and consider approval of the corresponding
performance agreement.
Background: In 2006, the voters of the City of Ukiah approved Measure X which increased the transient
occupancy tax from 8% to 10%. The argument in favor stated that Measure X would help ensure that
funds will be available for General Fund purposes, including promotion and tourism efforts, economic
development, and park development and maintenance, and recreation program scholarships. During
discussions regarding Measure X, Council specified 75% of the additional revenue generated from the
2% increase for the first two years would be used to promote tourism and 50% thereafter. Furthermore,
Council specified that the Greater Ukiah Chamber of Commerce was best equipped to administer these
funds given the Chamber's expertise and relationship with local businesses, the community, and tourism
industry. Since 2008, the City of Ukiah has entered into an annual performance agreement with the
Continued on Page 2
Recommended Action(s):
1) Receive report from the Chamber of Commerce on the 2009 TOT Measure X Work Plan.
2) Review and consider the 2010 TOT Measure X Work Plan and Performance Agreement with the
Greater Ukiah Chamber of Commerce.
3) Authorize the Executive Director to negotiate and execute the Performance Agreement.
4) Approve a corresponding budget amendment in the amount of $65,669.04 (50% of the additional
revenue generated and subsequently collected for the 2009 calendar year from the 2% Measure X
TOT increase).
5) Consider City representation on the TOT Task Force
Alternative Council Option(s): Determine the Agreement with the Greater Ukiah Chamber of
Commerce is inappropriate and/or requires revision.
Citizens advised: TOT Task Force
Requested by: Greater Ukiah Chamber of Commerce
Prepared by: Sage Sangiacomo, Assistant City Manager
Coordinated with: Jane Chambers, City Manager and
Attachments: 1. TOT Year End Report for 2009
2. Draft Chamber of Commerce TOT Agreement, Work Plan, and Budget for 2010
Approved: '/Ira
&6 Chambers, City Manager
Subject: Calendar Year 2010 TOT Contract
Meeting Date: July 7, 2010
Page 2 of 3
Chamber of Commerce to administer the promotional portion of the TOT Measure X funds. For the
2009 Calendar Year, these funds totaled $114,130.
Discussion: Over the course of the past year, the Chamber, under the terms of the agreement with the
City and in consultation with the TOT Task Force, carried out an extensive promotional program on
behalf of the Greater Ukiah area, the City of Ukiah, and the local tourism industry. A summary of the
program's goals and accomplishments can be found in the T.O.T. Measure X 2009 Year End Report
which is included as Attachment #1.
As part of the implementation, the Chamber formed and managed the TOT Task Force, which is
comprised of individuals from the community, with the necessary expertise to implement and further
develop the work plan. Together, they identified community assets, the cultural heritage of the Greater
Ukiah area, attractions, events, marketing opportunities and potential partners.
The TOT Task Force set the following goals:
1. To continue to produce the "Uniquely Ukiah" multi-tiered, multi-media promotional program that
highlights our most potent assets by 'branding' the area - creating a marketing campaign, and
then promoting it.
2. Work with their tourism partner(s) to develop core marketing strategies and message(s) that
produce a comprehensive tourism program that then continues to build each year.
3. Maintain their visibility in proven, existing advertizing markets - i.e. "101 Things to Do in
Mendocino" and their presence in county and statewide visitor guides as well as improve visitor
signage, maps, directories and guides.
A number of projects and products were created by the Task Force in 2009 to build on the marketing
program created in 2008. Operational funds were less in 2009 because of the economic downturn,
requiring the Task Force to do more with less. Throughout the year, the Task Force worked with their
tourism partners, The Main Street Program, Visit Mendocino, Arts Council of Mendocino, Mendocino
Lodging Association and Ukiah Hoteliers. The Task Force also applied and received a tourism match
grant through Comcast, allowing them to double their marketing sphere at no additional cost.
The marketing survey completed by Randall Travel Marketing, a five month study conducted from June
through October in 2008, sponsored by Visit Mendocino, helped the Task Force identify and target their
tourist audience. The study also underscored the need for two major projects: 1) Develop collaborative
relationships with the Task Forces' existing tourism industry partners 2) Produce better maps, guides
and signage.
The following is a list of some of the products created by the Task Force in 2009:
1. Distributed the "Uniquely Ukiah" brochure.
2. Created and provided content for the new `Uniquely Ukiah' website
3. Produced "Uniquely Ukiah' a series of mini-documentary films showcasing Ukiah area
businesses and tourist attractions. These can be seen on YouTube websites in the Sacramento
and San Francisco Bay Areas.
4. Launched the 'Uniquely Ukiah' Comcast Television Commercial seen by half a million viewers in
the Sacramento and the San Francisco Bay Areas.
5. Cross-pollinated the 'Uniquely Ukiah' message with their collaborative partners.
6. Hosted Hospitality Training for Ukiah hotel staff
7. Produced a Ukiah hotel concierge map with points of interests
2
Subject: Calendar Year 2010 TOT Contract
Meeting Date: July 7, 2010
Page 3 of 3
8. Collaborated with City staff to host the 2009 International Ukiah Babe Ruth Baseball Tournament
9. Awarded Ukiah associations and organizations with Attraction Development Grants
10. Contributed $20,000 to help offset the budget deficient of the Grace Hudson Museum, one of
Ukiah's most important tourist attractions
11. Collaborated with the Main Street Program in creating the "Discover Downtown Ukiah' brochure
12. Collaborated on the creation of the Mendocino County Inland Arts Performing Guide
13. Provided part-time staff and Saturday staffing for the Greater Ukiah Chamber of Commerce
visitors center
The TOT Task Force is planning a number of projects and products for 2010. Some of the highlights
include:
1. 'Uniquely Ukiah' Story Project - The creation of one new Ukiah story film, to be showcased on
the Uniquely Ukiah website, YouTube, and in the 'Uniquely Ukiah' Story Kiosks.
2. The production of new 30 minute commercials for rotation on Comcast television.
3. 'Uniquely Ukiah' Story Kiosks - Interactive Kiosk Prototypes will be tested at various locations.
Visitors will be able to view films using a touch-screen computer. Also available will be
information on local events, dining, lodging, services, maps and entertainment.
4. Uniquely Ukiah Comcast Television Commercial/Video found on Comcast's On-Demand and the
On-Line Program. TOT will continue their promotional project with Comcast by leveraging the
$15,000 budgeted to $30,000 through the Northern California Tourism Grant Program.
5. Community Grant Program. The Grant Program for 2010 will focus on event funding and
capacity building.
6. Uniquely Ukiah Website. TOT will continue to update their website and create more visibility for
the TOT promotional campaign.
7. Front-Line Hospitality Training. The committee plans to host another Front Line Hospitality
Training in 2010.
8. Ukiah Babe Ruth Baseball Tournament. TOT will partner with the City of Ukiah to bring the TOT
Babe Ruth Basement Tournament to Ukiah for a second year in a row.
9. Ongoing Advertising/Visitor Dues. Continue participation in local and statewide visitor centers
memberships to promote the Ukiah Valley.
Staff requests that Council review and consider the TOT Measure X 2010 Performance Agreement
including the 2010 work plan and the proposed budget. If acceptable, authorize the City Manager to
negotiate and renew the Performance Agreement. A draft of the 2010 Performance Agreement is
included as Attachment #2 for review. Council also may wish to consider representation on the TOT
Task Force.
Fiscal Impact:
Budgeted FY 09/10 F New Appropriation Not Applicable Fx] Budget Amendment Required
FY 09/10 Amount Source of Funds (title) Account Number Re-budget FY09/10 to 10/11
$65,669 Measure X TOT 100.1945.250.001 $65,669
*The funds for this contract were originally budgeted in FY 09/10 but were not expensed.
Aflachmenf # I
Greater Ukiah Chamber of Commerce
200 South School Street; Ukiah, CA 95482 (707) 462-4705 fax (707) 462-2088
TRANSIT OCCUPANCY TAX (TOT)
MEASURE X 2009 YEAR-END REPORT
"The contribution from the TOT fund was a huge reason for such a successful event.
We viii strive to do our best in using TOT funds to promote what a great place
Uldah is to not only visit for baseball but showcase the many amenities we offer for
future vacation getaways."
Guy Mills, 2009 Ukiah Babe Ruth Regional Tournament Committee
Background on Measure X
The ;mission of the Measure X initiative is to provide a quality promotional
program on behalf of the Greater Ukiah area, the City of Ukiah and its tourism
industry.
Measure X was placed on the November 2006 ballot seeking voter approval to
increase the transit occupancy/bed tax from 8% to 10% within the city limits
of Ukiah.
In accordance with the resolution passed by the City of Ukiah, money
dedicated to the TOT fund is to be spent on the promotion of the Greater
Ukiah area. It is the belief of the City of Ukiah and the Greater Ukiah Chamber
of Commerce that the plant should include input from promotion-related
organizations within Ukiah and Mendocino County.
TOT Committee Members Include:
Tom Liden, Ukiah Main Street Program
Michelle Johnson, Wine industry professional
Cathleen Moller, City of Ukiah
Sherrie Smith-Ferri, Grace Hudson Museum
Don Ballek, EDFC Director
Bret Cooperrider, Ukiah Brewery Co.
Anil. Bhula, Fairfield Inn
Bert Mosier, Chamber of Commerce CEO
Kate Magruder, Community Artist
Laura Hamburg, Writer/Promotional Consultant
Jason Killilea, Ukiah Valley Community Access Television
2.
How the Committee Works ~
The volunteer Committee meets each month as a hill body to share
subcommittee progress reports, assess the budget and assign production tasks
and deadlines. Break-out subcommittees work throughout the year designing
and producing marketing materials, working with promotional and
collaborative partners, nurturing attraction grant recipients and applicants and
creating content for the Comcast tourism program.
WHAT WE DID IN 2009
Overview of TOT Goal:
The Committee's goal was to continue to produce the "Uniquely Ukiah"
multi-tiered, multi-media promotional program that highlights our most potent
assets by "branding" the area creating a marketing campaign and then
promoting it. Our goal was to work with out tourism industry partners to
develop core marketing strategies and message(s) that produce a
comprehensive tourism program that then continues to build each year.
At the same time, we wanted to maintain our visibility in proven, existing
advertising markets - i.e. "101 Things To Do In Mendocino, and our presence
in county and statewide visitor guides as well as improve visitor signage, maps,
directories and guides.
We Came with Creative Ways to Do More With Less Money
In 2009, in order to maintain and build the marketing program created in 2008,
we focused on diverse ways to leverage the overall promotional budget.
Operational funds for 2009 were down due to the state's economic downturn.
And for 2010, the projected budget is slashed by nearly 50 percent in
accordance with the funding mechanism mandated by Measure X.
In short, for 2009 we had to figure out how to do more with less. We achieved
this by developing cross marketing programs with our tourism partners (e.g.
Main St. Program, Visit Mendocino, Arts Council of Mendocino, Mendocino
Lodging Association, Ukiah Hoteliers) and leveraging funds with our
collaborating institutions (e.g. Grace Hudson Museum). In order to stretch our
dollars even further, the Committee applied for and received a special 2009
Northern California tourism grant through Comcast that doubled our buy.
Marketing Survey Helped Use Identify Our Tourist Base
In 2009, we culled data from the Randall Travel Marketing survey- a five-
month study of area visitors Qune 2008 through October 2008), which was
sponsored by our collaborating partner Visit Mendocino (See attached). The
Randall study helped us target these tourists who they are, where they live,
educational/income level, age, etc... What do these identified tourists
appreciate most from their visits to our area? What brings them back? What do
they want that we don't offer? What additional visitors can we attract to the
area?
The Randall study also underscored the need for two major projects that were
already underway for the 2009 TOT program: 1) develop collaborative
relationships with our existing tourism industry partners 2) produce better
maps, guides and signage.
NEW PRODUCTS CREATED IN 2009
SUMMARY: In 2009, the Committee solidified Uldah's marketing and
branding image - "Uniquely Ukiah," by creating a variety of products
spotlighting this message.
Product Summary (detailed descriptions follow):
Produced and distributed the "Uniquely Ukiah"brochure
• Built and provided content for the "Uniquely Ukiah"website
• "Uniquely Ukiah" documentary films showcasing area businesses and
tourist attractions for websites, YouTube, Bay Area and Sacramento
television viewers
• Launched the "UniquelyVAdah" Comcast Television Commercial
Program seen by half a million Sacramento and Bay Area television
viewers
• Cross pollinated the "Uniquely Ukiah" message with our collaborative
partners
In addition, the Committee:
• Hosted a hospitality training for front-line Ukiah hotel staff
• Produced and distributed a Ukiah hotel concierge map with area points
of interest
• Produced and distributed a directory of "Things To Do In Uldah on
Sunday" for Ukiah hotels, the Chamber's visitor center and to be posted
on our tourism partners' websites
• Purchased and erected frontage billboards for Hwy 101 highlighting
Ukiah's hotel accommodations
• Collaborated with the City of Ukiah to host the 2009 international Uldah
Babe Ruth Baseball Tournament
1~.
.f
• Awarded Ukiah businesses, associations and organizations with
Attraction Development Grants
• Contributed $20,000 to help offset the budget deficient of the. Grace
Hudson museum - one of Ukiah's most important tourist attractions
• Collaborative project to create and distribute the "Discover Downtown
Ukiah"-- Main St. Program Brochure
• Collaborative project to create and distribute Mendocino County Inland
Arts Performing Guide
• Provided part-time and Saturday staffing for Greater Ukiah Chamber of
Commerce visitor center
Uniquely Ukiah'Website .
Committee hired local web designer and graphic artist Karen Adair and local
web programmer Marc Carson to design and build the "Uniquely Ukiah"
website (wvAv.unique1y-u1dah.com). Sid Cooperrider provided additional web
consultation free of charge.
The "Uniquely Ukiah" website creates a more visible online home for the
TOT promotional campaign by showcasing the "Uniquely Ukiah" storytelling
videos and the "Uniquely Uldah" television commercials. The website also
lists unique Ukiah facts, highlights a Ukiah monthly events calendar, a directory
of Ukiah hotels and is directly linked with the Ukiah Chamber, the City of
Ukiah and the GoMendo websites as well as the "Uniquely Ukiah"
promotional brochure.
Ukiah Chamber Website
Technical improvements and repairs were also made to the Chamber's website.
Uniquely Ukiah Brochures
The TOT Committee produced 10,000 new, full-color promotional guides
marketing the area as "Uniquely Uldah."The brochure spotlights Ukiah as
`Nowhere Else Is Like This Place. It includes a lodging guide, tourist information,
a month-by-month calendar of local events and spotlights some of our `~adgrre"
assets - first organic brewpub in the nation, first carbon-neutral winery in the
country, Vichy Springs, Grace Hudson, the first Buddhist High School in
nation, etc...(See attached).
This "Uniquely Ukiah "message was cross-promoted in products created in
collaboration with our tourism industry partners (e.g. The Main Street Program
brochure, which was partially funded with TOT funds).
The brochure was distributed as part of the "visitor-requests for information"
packets; and locally though all area hotels, chambers and visitor centers and
5.
statewide through the San Francisco and Sacramento visitor centers. (See .a
attached).
"Discover Downtown Ukiah" Main St. Program Brochures
Complete in late 2008, and distributed through 2009, this collaborative project
with the TOT and the Main St. Program, produced a full.-color guide that
highlights shopping, dining and events in the designated, downtown historic
area. (See attached).
Mendocino County Inland Arts Performing Guide
Produced in 2009, this was collaborative project with the Mendocino County
Lodging Association, the Arts -Council of Mendocino County, the Community
Foundation of Mendocino County and the TOT program. (See attached).
The brochure spotlights the inland county's impressive arts organizations and
details year-round events - from SPACE and UPT to the Uldah Symphony,
Mendocino Ballet and the theatre arts department at Mendocino College.
The brochure was distributed as part of the "visitor-requests for information"
packets; locally through hotels, all area chambers and visitor centers; and
statewide through the San Francisco and Sacramento visitor centers. (See
attached).
Ukiah Hotels Map and Directory with Area Points of Interest -
A collaborative project with the Ukiah Hoteliers and the TOT program.
Branded with the "Uniquely Ukiah" logo and message, this one-page Ukiah-
area map identifies all local hotels. The flip side of the page lists area "Points of
Interest" including Vichy Springs Resort, the Grace Hudson Museum, Historic
Downtown Ukiah, etc...
The brochure was distributed locally at the front desk of all hotels and through
area chambers and visitor centers. (See attached).
Hotel Front Line Hospitality Training
In February 2009, TOT hosted a front-end hotel staff workshop at the
Conference Center. More than 50 Ukiah hotel staff attended the training and
heard presentations on area restaurants, wineries, points of interest, recreational
spots, entertainment and arts events and visitor services. "Uniquely Ukiah"
products were distributed - brochures, guides, maps, directories, etc...
Attendees sampled local food and wine and heard from representatives from
the City of Ukiah Parks and Recreation, Grace Hudson Museum, Ukiah Art
Center, Parducci Winery, Ukiah Brewing Co. & Restaurant, Schats Bakery and
more.
G
.
Ukiah Hotels Highway Billboards
As a collaborative project with the Ukiah Hoteliers and the TOT program., the
Committee paid for two billboards listing Ukiah accommodations. The
billboards were installed in staggered positions along Hwy 101 north of Ukiah
(in the Willits areas). The billboards provide a directory of Ukiah hotels to
visitors returning from their visits to the northern part of the state. A billboard
directory of Ukiah hotels and inns also signals to travelers there is a sizable
town coming up. Where there are lots of hotels, there's also bound to be lots of
dinning and shopping options.
Farmers Market Television Commercial
This collaborative project between the TOT program and the Mendocino
County Farmers Market Association funded a 30-second Comcast commercial.
In 2009, the spot featured our inland farmer's markets and aired during the
peak summer travel period on nearly 70,000 Sonoma County cable households.
The commercial ran on the Food Network, the Travel Channel and CNN.
2009 Ukiah Babe Ruth Pacific Southwest Regional Tournament
The City of Uldah collaborated with TOT to bring the All-Star Regional
Tournament to Ukiah in August 2009. This event put Ukiah on the world map
as the precursor to the Babe Ruth World Series.
Eight teams participated in the 2009 Tournament including Ulda.h, Guam,
Utah, Arizona, Reno, Torrance, Palo Alto, and Selma, California.
The tournament began on a Wednesday evening with dinner provided at Todd
Grove Park for all participants and their families. Games began on Thursday
and finished Monday with total of 15 games being played during that time. The
eventual winner was Torrance, Ca advancing to the World Series. Torrance
played for the Championship but was beaten in the final inning of play by a
score of 2-3.
More than 350 families stayed in Ukiah hotel rooms and at various
establishments and visiting local businesses. Based on conversations with hotel
representatives an estimated 75 rooms were booked.
After the 2009 Tournament wrapped up, officials with the Babe Ruth National
said that Ukiah was their number one choice to host the 2010 Pacific Southwest
Tournament for 13-15 year olds. As an added bonus, the tournament used the
opportunity to promote the development of Anton Stadium as the "premier
baseball facility in. Northern California"
Funding for Grace Hudson Museum.
Due to the projected drop in the City of Uldah General Fund revenues, the
Grace Hudson Museum & Sun House faced significant budget cuts for FY
2009-2010. The cuts necessitate a drastic reduction in the hours the Museum is
open to the public, along with a decrease in the number of quality exhibitions,
educational programs and services offered at Ukiah's preeminent cultural,
historic and tourist attractions.
In 2009, the Museum received $20,000 in TOT funds to help bridge the
temporary budget crisis so the museum could remain filly operational as an
Ukiah Valley tourist destination.
"Uniquely U rah" Story Project
Project Description & Background:
For 2009 and beyond, this project taped into what many consider to be Ukiah's
greatest assets its people and their stories. Data on cultural heritage tourism
indicates visitors are looking for more authentic experiences. Not only do our
tourists want to discover a unique restaurant - they want to experience the
story of the family running the place. Our attractions become more meaningful
and memorable to visitors once they learn they can tour a working farm, dine
on the farm's organic grass-fed beef and buy a case of sparkling wine produced
from the grapes they just tasted off the vine - or that Ukiah is home to the
Grace Hudson museum one of the nation's only museums dedicated to a
woman artist.
The Committee produced a variety of short (2-4 minutes) films - each
spotlighting examples of our key tourism assets. Films were scored with music
from local luminaries such as Alex de Grassi, Spencer Brewer and Holly Near,
and combined moving film, historical archival photos, contemporary shots,
with voice over all wrapped in an engaging narrative storyline.
2009
In 2009, the Committee continued to build on the "Uniquely Ukiah" message
created in 2008, with three additional digital, documentary films- for a total of
9 films completed (a 10`x' film is currently in production) on some of the area's
iconic and "unique" businesses and attractions.
These films are featured on the new "Uniquely Ukiah"website, YouTube,
and were showcased as part of the Comcast cable television's "Video On
Demand" (see below) program for San Francisco and Bay Area viewers. The
films are also spotlighted on the Ukiah Chamber's website and on area business
and collaborating partners' websites and for 2010 will be featured on new
Ukiah visitor information story kiosks.
g
These 9 films produced in-2008-2009 provided the content for the 2009
Comcast television commercials. (See Comcast Television Program below).
For 2008, the first tier of six films focused on the human-interest stories
behind some of Ukiah's downtown highlights a walking tour of some of our
nationally renowned hotspots:
• Organics/Green Tourism: Uldah Brewing Co. & Restaurant
• Wine Tourism: Tierra, Art, Garden & Wine
• Food/Historical Tourism: Cheesecake Momma
• Cultural Heritage Tourism. (Native American): Bead Fever
• Arts Tourism: Hoyman-Broome gifts and pottery studio
• Historical Tourism/Cultural Heritage Tourism: Grace Hudson
Museum.
For 2009, four new documentary films were produced:
Cultural Heritage Tourism: City of 10,000 Buddhas
Eco/Green Tourism: Real Goods and The Solar Living Center
Farm/Ag Tourism: McFadden Farms
Wine Tourism: Paul Dolan and the Mendocino Wine Co.
" niquel'y Ukiah" Comcast Television Commercial/Video On
Demand/Online Program
In partnership with Comcast, the Committee produced an integrated image
campaign that brought together various media outlets - TV, Internet, and
Video On Demand - to create a single, appealing Ukiah brand that promotes
the Ukiah area's unique shopping, restaurants, wineries, arts and tourist
destinations. Using all three high-viewership platforms, the program was able
to tell Bay area and Sacramento residents about Ukiah's historic downtown, the
nation's first organic brewpub, the nation's only museum dedicated to a woman
artist, the nation's first carbon-neutral winery and more.
By advertising to increase the length of stay of tourists from San Francisco &
Sacramento, the Committee's efforts were aimed at turning the current
downtrend in occupancy upward, especially during the shoulder season. The
ultimate goal remains to keep that traffic flowing by advertising to build
consistent appeal to drive-in tourists, competing successfully with other
destinations both now and in the future.
In 2009, the Committee produced six :30 second commercial ads, which were
created using content from longer Uniquely Ukiah Story Project films {see
17
above). The commercials featured the voice-overs of local actors; and graphics
designed by local artists Kaaren Adair and Kirk Fuller. The commercials were
locally produced by Fuller Digital Media.
Commercials were targeted toward 44-65-year-olds, focusing on highly
educated professionals and ran in the Bay Area and Sacramento television
markets. The commercials ran 1,367 times on the highest ranked networks and
during the highest ranked programs e.g. CNN, the Food Network, The
History Channel, ESPN, the Travel Channel, Bravo! The Learning Channel,
MSNBC, E! Entertainment Television, and more.
Achievements
The commercials were viewed 2,831,735 times in the SF Bay and Sacramento
areas. Additionally, a total of 100, Video On Demand tune-in spots ran gratis
within the SF marketwide zone, promoting the "Uniquely Ukiah" story
campaign. Video On Demand is a cable subscriber option that allows Comcast
television viewers the option of watching longer video selections at the click of
a button. In this way, the longer, full-length "Uniquely Ukiah" story project
films were made available to cable subscribers _ garnering a total of 6,184 views
The online success was unprecedented. A total of 1,208,787 impressions were
served to the "Uniquely Ukiah" banner ad campaign on Comcast.net. The
click thru rate was an amazing 0.14% (the industry average is 91/o), which
garnered us a total of 1,723 clicks directly to the "Uniquely Ukiah".coin
website.
Community Grant Awards
In 2009, TOT granted $12,500 in Attraction Development Grants to
strengthen Ukiah's position as a destination for travelers. The purpose of these
grants is to provide strategic economic assistance to public, private and not-for-
private organizations developing attractions to enhance tourism in the Greater
Ukiah Valley.
Recipients have 24 months f ain the time of the 2009 award to spend funds and provide a
project summary.
The following organizations were awarded:
Ukiah Poet Laureate Committee-Ukiah Haiku Festival April 18, 2010
$1000
The ukiaHaiku Festival is a homegrown celebration of Haiku poetry -
consisting of an international contest and a local celebration of the poets who
participate in the contest. The majority of the contest's entrants are students
16,
.if
from regional schools and northern California residents. In addition, the
contest has come to attract haiku. enthusiasts across the U.S. and from such far-
flung places as Katmandu, Budapest, Paris and New Zealand. In 2008/2009
more than 170 people attended the award ceremony. The 2009 contest has
1,581 entries from 14 states, 10 countries, four continents and 33 schools.
Publicity generated by the event in 2009 included an Associated Press article
that was picked up by 200 newspapers from Cleveland to Honolulu to Los
Angeles.
Ukiah Country Pumpkinfest $500
In the last 16 years, Ukiah's Pumpkinfest has grown from a few thousand
attendees to 8,000-10,000 people and more than 50 local organizations. The
TOT award of $500 was used to leverage matching advertising dollars to
promote the event for the first time in Santa Rosa, Bay Area and Sacramento
newspapers.
Riverbend Adventures $2000
The purpose of the project is to promote multi-sport, eco-toui:ism in
Mendocino County by networking with other travel-related industries (hotels,
wineries, resorts, etc.) to create unique vacation destinations packages in the
greater Ukiah area. The organization takes rafters down the Eel River and is
heavily promoted to our Sacramento and Bay Area whitewater
adventure/nature-tourists. Funds were used to buy rafting and biking
equipment.
Lancestry- "Heart of Ukiah: A Downtown Historic Walking Tour"
$4000
Funds will go toward the development of brochure, historical research, map
routing and website development. With its tight focus on downtown Ukiah and
leisurely pace, the walking tour is anticipated to enhance expeditions in the
central shopping district. The availability of the tour with its convenient
brochure and accompanying web promotion is expected to draw visitors
overnight that otherwise might pause more briefly.
Grapevine Quilt Guild's 2010 Stags All Around Quilt Show held March 6-
7 2010 $1000
This two-day quilting seminar held at the downtown conference center is
expected to draw hundreds of visitors and vendors to Ukiah's downtown for
quilting demonstrations and educational workshops featuring nationally
renown quilting expert Joen Woldfrom. Participants at last year's quilting
seminar likened the first-ever local event to the annual Sisters, Oregon quilting
show - a unique and successful outdoor quilting show that claims national
attention.
it.
.a
Art Center Ukiah $200D
Funds were requested to print announcements to promote the successful. First
Fridays Downtown Ukiah Art Wall;:, to develop an interactive website and
purchase lights and chairs in the Art Center Annex for performance events.
Since it opened in 2008, the Art Center's First Friday has become a celebration
of downtown, with more than 200 Art Center guests. Restaurants stay open
longer, downtown art galleries and merchants, which would normally be closed
now open them doors, transforming the landscape from a sleepy downtown to
a bustling, vibrant community event on the first Friday of each month.
Friends of Observatory Park $2000
Funds were requested toward repair, restoration and beautification of the living
exhibit of the historic Ukiah International Latitude Station now listed on the
National Register of Historic Places. The Ukiah International Latitude
Observatory was established in 1899 as one of five world-wide observatories
located in the U.S., Southern Russia, Japan, and Italy as part of an international
project to measure the earth's wobble on its polar axis. The Ukiah station
operated until 1982 when computerization rendered manual observation
obsolete.
Once completed, the park will draw tourists to experience the scientific and
historical exhibit and wander the 3,000-square-foot Observatory Park A.rdine
Labyrinth designed by Alex Champion, an internationally renowned labyrinth
designer. In addition the park will feature a nature sanctuary, the "Grove of
Commons" planted with trees common to each of the four nations of the
International Latitude Observation Project; and provide a showcase for
ceramic/mosaic medallions inscribed with haiku poetry (culled from previous
ukiahHaiku events).
2009 Ongoing Advertising/'Visitor Dues
Local and statewide visitor centers charge annual dues, which buys membership
and pays for in-house promotion of the Uldah ,Valley.
The following dues were paid to:
Mendocino Film Office - Benefits: to promote the Ukiah area as the perfect
location for documentary and feature films.
San Francisco Convention and Visitor Bureau - Benefits: to distribute the
TOT-generated materials and collaboratively produced program brochures,
guides, maps and other promotional literature to our Bay .Area tourists.
North Coast Tourism Council Benefits: to pay for the inclusion of the Ukiah-,
inland area as part of the "North Coast" tourism zone (not just the Mendocino
Coast). We are now listed on http• / /w %vtiv v sitcalifornia.com in state tourism
guides and in "Califon a"magazine, the yearly Official State Visitor's Guide and
Travel Planner.
Into dues were paid to collaborative partners including:
The Mendocino County Joint Marketing Committee
Mendocino County Promotional Alliance
Mendocino Winegrape and Wine Commission
Mendocino County Lodging Association
The Committee.purchased'adverdsing in the following publications:
Menus of Mendocino - a "Uniquely Ulrlah" double truck spread announcing
Ukiah's monthly calendar of events ('T'he Summer/Fall 09 edition featured
Grace Hudson on the magazine's front cover.)
Savor Wine Country Magazine
Tri-City Weekly
RV Journal, The Travel Magazine of the West, purchased a directory listing for
the Ukiah inland area in the west coast's premiere magazine devoted to
recreational vehicle travelers.
101 Things To Do. We ran'/4-page ads in the following magazines:
Mendocino County fiM
Shasta Cascade
Humboldt
Sonoma County
The combined 2008 circulation for all four magazines was 510,000 with an
estimated readership of 1.275 million.
V5,
9:58 AM
oua2110
Accrual Basis
Ukiah Chamber of Commerce-TOT
Balance Sheet
As of December 31, 2005
Dec 31, 09
ASSETS
Current Assets
Checking/Savings
Mendo-Lake Credit Union
26,542.64
Savings Acct.
25.00
Total Checking/Savings
26,567.64
Other Current Assets
TOT Grant Holding Acct.
4,000.00
Total Other Current Assets
4,000.00
Total Current Assets 30,567.64
TOTAL ASSETS 30,567.64
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable 6,405.62
Total Accounts Payable 6,405.62
Total Current Liabilities 6,405.62
Total Liabilities 6,405.62
Equity
Retained Earnings 29,164.02
Net Income -5,002.00
Total Equity 24,162.02
TOTAL LIABILITIES & EQUITY 30,567.64
j
Page 1
9:58 AM Ukiah Chamber of Commerce-TOT
02102/10 Profit & Loss Budget vs. Actual
Accrual Basis January through December 2009
Jan - Dec 09
Ordinary Income/Expense
Income
Bed Tax Income
114,130.00
Total Income
114,130.00
Expense
administration Fee
11,000.00
Advertising
Brochures
1,975.00
Media
400.00
Print
11,521.11
Total Advertising
13,896.11
Association Fees
440.00
Bookkeeping Services
960.00
Comcasi Multi-Media Program
21,960,30
Contract Fulfillment Costs
0.00
Education
418.53
Grace Hudson Museum
20,000.00
Marketing Opportunities
1,400.00
Mendocino Film Office
100.00
North Coast Tourism
0.00
Office Supplies
202.92
Payroll Expenses
15,667.34
Postage and Delivery
765.29
SF Visitor Center Fee
600.00
Storage Rent
570.00
TOT Grants
8,518.76
Ukiah Story Project
18,894.00
Website & Technology
3,838.75
Total Expense 119,132.00
Net Ordinary Income
Net Income
-5,002.00 -1,100.00 -3,902.0w
Budget
114,130.00
114,130.00
0. -
0. -
8,567.00 2,964.1.1
8,567.00 6.329.-=-
1,000.00
25,000.00
11,413.00
1,100.00
20,000.00
500.00
760.00
500.00
11,700.00
3,000.00
1,600.00
700.00
12,500.00
15,000.00
2,000.00
115,230.00
-40.
-3,039.
-11,413.
0.
-400. -
-750.
-297. -
3,987.---
.2,234.-P-
.1,000. -130.-
E
-3,981.
3,894. - - -
1,838.
3,902.
-5,002.00 -1,100.00 -3.902.- -
$ Over Budget
f,~1
9:58 AM
Ukiah Chamber of
Commerce-TOT
02/02110
Profit & Loss Budget vs. Actual
X
Accrual Basis
January through December 2009
Jan - Dec 09
Budget
$ Over Budget
%a of Budget
Ordinary Income/Expense
Income
Bed Tax Income
114,130.00
114,130.00
0.00
100.0%
Total Income
114,130.00
114,130.00
0.00
100.0%
Expense
administration Fee
11,000.00
Advertising
Brochures
1,975.00
Media
400.00
Print
11,521.11
8,567.00
2,954.1.1
134.5%
Total Advertising
13,896.11
8,567.00
5,329.11
162.2%
Association Fees
440.00
Bookkeeping Services
960.00
1,000.00
40.00
96.0%0
Comcast Multi-Media Program
21,960,30
25,000.00
-3,039.70
87.8%
Contract Fulfillment Costs
0100
11,413.00
-11,413.00
0.0%
Education
418.53
1,100.00
-681,47
38.0%
Grace Hudson Museum
20,000.00
20,000.00
0.00
10010%
Marketing Opportunities
1,400.00
Mendocino Film Office
100.00
500.00
-400.00
20.0%
North Coast Tourism
0.00
760.00
-750.00
0.0%
Office Supplies
202.92
500.00
-297.08
40.6%
Payroll Expenses
16,667.34
11,700.00
3,967.34
133.9%
Postage and Delivery
756,29
3,000.00
•2,234.71
25.5%a
SF Visitor Center Fee
500.00
1,600.00
.1,000.00
33.3%
Storage Rent
570.00
700.00
-130.00
81.4%
TOT Grants
8,518.76
12,500.00
-3,981.24
68.2%
Ukiah Story Project
18,894.00
15,000.00
3,894.00
128.0%
Website & Technology
3,838.75
2,000.00
1,838.75
191.9%
Total Expense
119,132.00
115,230.00
3,902.00
103.4%
Net Ordinary Income
-5,002.00
-1,100.00
-3,902.00
454.7%
Net Income
-6,002.00
-1,100.00
-3,902.00
464.7%
Page 1
. r
10:03 AM
Ukiah Chamber of Commerce-TOT
62102110
General Ledger
Accrual Basis
- As of December 31, 2009
Type
Date
Num
Name
Memo
Split
Amount
Balance
Mende-lake Credit Union
24,668.34
Check
115/2009
69
SCVB Partner Market...
SFVisitorCent...
-500.00
24,159.34
Check
116/2009
70
Ukiah Chamber of Co...
Oct - Doe exp..:
Accounts Pays...
-2,320.32
21,639,62
Check
1/1212009
73
Valerie Johnson
camera project
Mendocino Film...
-100.00
21,739.62
Check
1128/2009
74
Stott Outdoor Advert].,.
TOT Bill Board..,
Accounts Pays,..
-7,200,00
14,538.02
Check
113112009
75
Pale's Mini Storage
Storage Rent
-47.50
14,491.62
Check
113112009
76
Susan David's Bookk...
Bookkeeping 5...
-80.00
14,411.52
Check
2/912009
77
Bertram Mosier
mileage
Office Supplies
-148,02
14,266.50
Check
2/912009
78
Laura Hamburg
Pant
-585.00
13,680.50
Check
211712009
79
Ukiah Chamber of Co...
Jan expenses
-SPLIT-
-1,288.16
12,392.34
Check
211712009
00
Printing.Plus
inv. 10425
Print
-278.00
12,114.34
Check
211712009
al
Ukiah WhyConfers
Inv.222254
Education
300.00
11,814.34
Check
2/1712009
62
Thompson Party Ran...
inv. 01.00337...
Education
-118.63
11,695.81
Check
211712009
83
Victoria Hand Design
Inv. 802
Print
-214.07
11,481.74
Check
2/1712009
84
Stott OutdeorAdvertt...
TOT Bill Board...
Media
-75.00
11,406.74
Check
2/2312009
65
Schat's Bakeries and
Office Supplies
46.00
11,361.74
Check
212312009
88
Laura Hamburg
Ukiah Story Pro...
-1,300,00
10,061,74
Check
212312009
67
Er1cs Ceopedder
Ukiah Story Pro
-2,100.00
7,981.74
Check
2/23/2009
88
Kate Magruder
Ukiah Story Pro
-1,275.00
6,888.74
Check
2/28/2009
89
Pete's Mini Storage
Storage Rent
47.60
6,639.24
Check
212812009
9o
Susan David's Bookk,,.
Bookkeeping S...
-80.00
6,559.24
Check
3/1212009
91
Designer Graphics
Inv. 82192-8
Brochures
-1,975.00
4,684.24
Check
3/1212009
92
Ukiah Chamber of Co...
Jan expenses
-SPLIT
-1,249.63
3,334.61
Check
313.0!2009
93
Cancer Resource Ce...
TOT Grants
-4,000,00
-665.39
General Journal
313012009
1
Mendo-Lake 'Credit U...
TOT Grant Hot...
4,000.00
3,334,61
Ckec k
313112009
94
Pete's Mini Storage
Storage Rent
47.50
3,287.11
Check
3131/2009
96
Susan David'sBookk...
Bookkeeping S...
-80.00
3,207.11
Check
412012009
96
Ukiah Chamber or Go...
March expenses
-SPLIT-
-1,856.95
1,348.16
Check
412012009
97
Scott OutdoorAdver6...
Media
-75.00
1,273.16
Check
413012009
98
Pale's Mini Storage
Storage Rent
-47.50
1,225.68
Check
413012009
99
Susan David's Bookk..,
Bookkeeping S...
-80.00
1,145.66
Check
515/8009
100
Douglas Yushalk
Media
-260.00
895.86
Deposit
612012009
Deposit
Bed Tax Income
114,130.00
116,026.66
Check
612612009
101
Ukiah Main Street Po...
Print
-2,898.79
112,126.87
General Journal
512612008
2
Brochure Holdi...
2;898.79
115,026.86
Check
5126/2009
102
Laura Hamburg
Ukiah Story Pro...
-486.00
114,580.86
Check
512612009
103
Kate Magruder
Ukiah Story Pro,.,
-1,364,00
113,206.66
Check
512612009
104
RV Journal
Inv, no. 9747
Print
-246.50
112,980.16
Check
5/28/2009
106
Designer Graphics
Inv.82269
Print
-105100
112,655.16
Check
6126/2009
106
Mende Lake Exchange
Inv. 3479
Website & Tea..
-2,000.00
110,865.16
Check
512812009
107
Susan David's Bookk...
Bookkeeping S...
-60,00
110,776.16
General Journal
6/2812008
3
BrochureHoldL..
1,101.21
111,878.37
Check
5/2812009
109
Grace Hudson Muse...
Grace Hudson
-20,000.00
91,876.37
Check
513112009
106
Pete's Mini Storage
Storage Rent
-47.60
91,826.87
General Journal
912212009
4
TOT Grant Hof...
2,000.00
93,828.87
Check
8122/2009
110
North Coast Opportu...
TOT Grants
-1,997.26
91,831.81
Check
812212009
111
Only In San Francisco
membership
Association Fees
-440.00
1,391,81
9
Check
6/2212009
112
101 Things To Do
SPLIT
.4,840.00
.
80,551.81
Check
8/2212009
113
Comeast Spotlight
May
-SPLIT
-3,034.60
83,5,17.11
Check
8122/2009
114
Pete's Mini Storage
Storage Rent
-47.66
83,469.61
Check
812212009
115
Susan David's Bookk...
Bookkeeping S...
•80.09
83,389.61
Check
6/22/2009
116
Ukiah Chamber of Co...
April -June plr...
-SPLIT-
-4,041,63
79,347.98
Check
7120/2009
117
Babe Ruth
Marketing Oppo...
-1,400.06
77,947.98
Check
7/27/2009
118
Designer Graphics
Inv. 823i4
Website & Tea..
-500.00
77,367.98
Check
712712009
119
Comcast Spotlight
June
Comcast Multi-...
-2,140.30
75,247.68
Check
7/2712009
120
Tri- City Weekly
Print
-263.75
74,983.93
Check
713112009
121
PeWs Mini Storage
Storage Rent
-47.50
74,946.43
Check
7131/2009
122
Susan David's Bookk...
Bookkeeping S...
•80.00
74,866.43
Check
811512009
123
ComcastSpotiight
ComeastMulti-...
-2,140.30
72,728.13
Check
811712009
124
Ukiah Chamber of Co...
July payroll an.,.
-SPLIT-
-1,882.73
70,843.40
Check
8117/2009
125
Comeast Spotlight
July
ComcastMutti-...
-5,912.70
64,930.70
Check
8117/2009
128
Mende Lake Exchange
Inv. 4000
Website & Teo...
-16.25
64,914.45
Check
811712008
127
Designer Graphics
Inv. 82329
Website & Teo.,.
-37.50
84,878.95
Check
8124/2009
128
The Press Democrat
wine country a...
Print
-500.00
64,378.95
Check
8131/2009
129
Pale's Mini Storage
Storage Rent
-47.50
64,329.45
Check
8131/2009
130
Susan David's Beokk...
Bookkeeping S...
-80.00
64,249.45
Check
911412009
131
Ukiah Chamber of Co...
Aug. payroll a...
-SPLIT-
-1,341.9s
62,907.49
Check
912112009
132
Comcest Spotlight
August
SPLIT-
-3,040.00
69,867.49
Check
912112068
133
Ukiah Chamber of Cc...
tot admin
administration F...
-6,000.00
531887.49
Check
812812009
134
Susan David's Bookk...
Bookkeeping S...
-80.00
53,787.49
Check
9130/2009
135
Pete's Mini Storage
Storage Rent
47.60
53,739.99
Check
10/512009
136
RiverbendAdventums
TOT Grants
-2,000.00
51,739.99
Check
10/612009
137
Marc Carson
Website & Tea...
-1,226.00
50,514.99
Check
10/2812009
138
Susan David's Bookk...
Bookkeeping S...
-80.00
50,434.99
Check
10128/2009
139
Ta- City Weekly
13 Your Guide...
Print
-200,00
50,234.99
Check
10128/2009
140
Art Center of Ukiah
Marketing
TOT Grants
-125.00
50,109.98
Check
1012812009
141
Art Center of Ukiah
Marketing
TOT Grants
-256.50
49,853.49
Check
1012812409
142
Art Center of Ukiah
Marketing
TOT Grants
-140.00
49,713.49
Pagel
I&.
10:03 AM
02102110
Accrual Basis
Type
Date
Check
10128/2009
Check
10/31/2009
Check
1113012009
Check
11130/2009
Check
1217/2009
Check
12/7/2609
Check
12812009
Check
12812009
Check
12812009
Check
171712009
Check
12812009
Check
121712009
Check
12812009
Check
12/17/21009
Check
1213112009
Check
12131/2009
Total Mendo•Lako Credit Union
Savinga Acct.
Total Savings Acct
Accounts Receivable
Total Accounts Receivable
Brochure Holding Acct
General Journal
512812009
General Journal
612612 0 0 9
Total Brochure Holding Acct
TOT Grant Holding Acct
General. Journal
313012009
General Journal
6/22/2009
Total TOT Grant Holding Acct.
Accounts Payable
Check
1/5/2009
Check
112612009
Bill
12131/2009
BIII
1213112009
Total Accounts Payable
Payroll Liabilities
Total Payroll Liabilities
Opening Bal Equity
Total Opening Bal Equity
Retained Earnings
Total Retained Earnings
Bed Tax Income
Deposit
6/2 012 0 0 9
Total Bed Tax income
administration Fee
Check
9/2112009
Bill
1213112009
Total administration Fee
Advertising
Brochures
Check
311212009
Total Brochures
Media
Check
211712009
Check
4/20/2009
Check
51512009
Total Media
Print
Check
21912009
Check
211712009
Check
2102009
Check
211712009
Check
512812009
Check
512 6120 0 9
Check
612812009
Ukiah Chamber of Commerce-TOT
General Ledger
As of December 31, 2009
Num Name
143
Camcast Spotlight
144
Pele's Mini Storage
145
Pate's Mini Storage
148
Susan David's Bookk...
147
Ukiah Chamber ofCc.,.
148
Kale Magruder
149
Laura Hamburg
150
Kate Magruder
151
Laura Hamburg
152
Kate Magruder
153
Comcast Spotlight
154
Tom Liden, Photogra...
155
Labels
168
Comdast Spotlight
167
Pate's Mini Storage
158
Susan David's Bookk...
Memo
Septemeber
reimb,
October
Split Amount
Balance
-SPLIT-
-2,510.00
Storage Rent
-47.50
Storage Rent
47.60
Bookkeeping 5.,.
-80.00
-SPLIT-
-3,783.95
Ukiah Story Pro...
.4,050.00
Ukiah Story Pro...
-2,550.00
Ukiah Story Pro
-1,800.00
Ukiah Story Pro...
-1,525.00
Ukiah Story Pro...
-2,475.00
Camcast Multi-...
-1,694.00
Print
-1,000.00
Office Supplies
-11.90
Comcast Will-...
-1,488.50
Storage Rent
-47.60
Bookkeeping S...
-60.00
1,883.30
2
3
1 Mendo-Lake Credit U...
4
70 Ukiah Chamber of Co.,.
74 Stott OutdoorAdverti...
Ukiah Chamber or Cc...
reim w... Ukiah Chamber or co...
Mendo-Lake Cr..
.2.898.79
Mendo-Lake Cr...
-1,101.21
-4,000.00
Mendo-Lake Cr...
.4,000;00
Mendo-Lake Cr..
-2,000.00
.6,0ao.00
Danielleswages
Mendo-Lake Or.,.
2,320.32
TOT BIII Board...
Menda-Lake Cr...
7,200.00
admin fees
administration F...
-5,000.00
reim danlelle's...
-SPLIT.
.1.405.62
Deposit
133 Ukiah Chamber of Cc tat admin
Ukiah Chamber of Co... admin fees
Mendo-Lake Cr..
Merida-Lake Cr..
Accounts Paya...
91
Designer Graphics
designer
Mendo-Lake Cr..
84
Stott OutdoorAdvadi...
TOT Bill Board...
Mendo-Lake Cr...
97
Scott Outdoor Adverti...
Mendo-Lake Cr...
100
Douglas Yushaik
www.uniquely...
Mendo-Lake Cr...
78
Laura Hamburg
Promotional C...
Mendo-Lake Cr..
79
Ukiah Chamber of Co...
Tri Counties
Mendo-Lake Or,..
80
Printing Plus
ukiah map
Mendo-Lake Gr...
83
Victoria Hand Design
designed maps
Mendo-Lake Cr...
101
Ukiah Main Street Po:..
Shopping and
Mendo-Lake Cr..
104
RV Joumal
Inv. no, 9747
Mendo-Lake Cr,.
105
Designer Graphlos
Uniquely Ukiah
Mendo-Lake Cr..
47,203.49
47,155.99
47,108.49
47,028.49
43,2e4.54
30,214.54
38,684.54
34,964.54
33,339.54
30,864.54
29,170.64
28,170.54
28,158.64
28,670.14
28,922.64
26,542.64
28,542.84
25.00
25.00
0.00
0.00
4,000.00
1,101.21
M nn
u.uu
10,000.00
6,000,00
A Orin nn
9,uuu.uu
-9,620.32
-7,200.00
0.60
-5,000.00
-4 MA AO
a,nq.ru
-n,gvo.nz
0.00
0.00
0.00
0.00
-29,164.02
-29,164.02
0,00
-114,130.00
•114,130.00
-114,130.00
-114.130.00
0.00
6,000.00
6,000.00
5,000.00
11,000.00
11,000.00
11,000.00
0.00
0.00
1,975.00
1,975.00
1,975.00
1,075.00
0.00
75.00
76.00
76.00
150.00
250,00
400,00
400.00
400.00
0100
585.00
686.00
400.00
986.00
278.00
1,283.00
214.07
1,477.07
2,898,79
4,378.88
246,50
4,822.36
105,00
4,727.36
Page 2
k-I.
10;03 AM Ukiah Chamber of Commerce-TOT
General Ledger
oz/o2110
Accrual Basis - As of December 31, 2009
Type
Date
Num
Name
Memo
Split
Amount
Balance
Check
5122/2009
112
101 Things To Do
full page ad m...
Menda-Lake Cr...
3,693.00
8,320.36
Check
8!2212009
112
101 Things To Do
114 page in hu...
Menda-Lake Cr...
1,247.00
9,667.38
Check
7/2712009
120
Trl- City Weekly
Menda-Lake Cr...
253.76
9,821.11
Check
8124/2009
128
The Press Democrat
urine country ad
Mendo-Lake Cr...
500.00
10,321.11
Check
10126/2009
139
Til• City Weekly
MendolLake C,..
Mando-Lake Cr...
200.00
10,521.11
Check
1217/2009
184
Tom Liden, Phatogra...
Mendo-Lake Cr...
1,000.00
11,521.11
Total Print
11,621.11
11,521.11
Table Tents
0.00
Total Table Tents
0.00
Advertising - Other
0.00
Total Advertising - Other
0.00
Total Advertising
13,896.11
13,888.11
Association Fees
0.00
Check
6/22/2009
111
Only in San Francisco
membership
Mendo•Lake Cc..
440.00
440.00
Total Association Fees
440AD
440.00
Bookkeeping Services
0.00
Check
1/31/2009
76
Susan David's Bcokk.,.
Mando-Lake Or:..
80.00
80.00
Check
2128/2008
90
Susan David's Bookk.,.
Mendo-Lake Cr...
80.00
160.00
Check
313112009
95
Susan David's Bookk...
Mando-Lake Cr...
80.00
240.00
Check
4/30/2009
90
Susan David's Bookk...
Mendo-Lake Cr_
80.00
320.00
Check
5/26/2009
107
Susan David's Bookk...
Mando-Lake Cr...
80100
400.00
Check
612212009
115
Susan David's Bookk...
Mendo-Lake Cr...
80.00
460.00
Check
713112009
122
Susan David's Bookk...
Mendo-Lake Cr...
80.00
680.00
Check
813112009
130
Susan David's Saokk.:.
Mendo-Lake Or,..
80.00
640.00
Check
9!2812008
134
Susan David's Sockk...
Mendo-Lake Cr...
80.00
720.00
Check
1012612008
138
Susan David's Bookk...
Mando-Lake Cr...
80,00
800.00
Check
1113012009
146
Susan David's Sookk...
Mendo-Lake Cr...
80,00
880.00
Check
12131/2009
158
Susan David's Bookk.,.
Mendo-Lake Cr...
80.00
860.00
Total Bookkeeping Services
960.00
980.00
Comoast Multi-Media Program
0100
Check
6122/2009
113
ComeastSpoBlght
Inv. 173037
Mendo-Lake Or...
2,722.00
2,722.00
Check
6122/2009
113
Comoast Spotlight
Inv. 143166
Mando-Lake Or,..
312.50
3,034.50
Check
712712009
119
Comoast Spotlight
June
Mendo-Lake Cr...
2,140.30
5,174.8D
Check
811512009
123
ComcastSpotitght
Mendo-Lake Or...
2,140.30
7,318,10
Check
8/1712009
125
Comoast Spotlight
July
Mendo-Lake Or..
5,912.70
13,227.80
Check
9121/2009
132
ComeastSpotlight
Inv. 215870
Mando-Lake Or...
1,290.00
14,617,80
Check
912112009
132
Comcast Spotlight
Inv. 214770
Mando-Lake Or
1,260,00
15,767.80
Check
912112009
132
Comcast Spotlight
Inv. 214769
Mendo-Lake Or:..
500.00
16,207.60
Check
1012612009
143
Comoast Spotlight
Inv. 219860
Mando-Lake Or,..
1,250.00
17,517.80
Check
1012612009
143
Comcast Spotlight
Inv. 221888
Mando-Lake Or...
1,280,00
18,777.80
Check
121712000
183
Comcast Spotlight
Inv. 226149 an...
Mendo-Lake Cr.,.
1,694.00
20,471.80
Check
12117/2009
168
Comoast Spotlight
Inv, 231568, 2,..
Mendo-Lake Cr...
1,485.50
21,960,30
Total ComcestMulti-Media
Program
21,980.30
21,980.30
Contract Fulfillment Costs
0.00
Total Contract Fulfillment Costs
0.00
Educetian
0.00
Check
2117/2009
81
Ukiah Valley Confere...
Inv. 222264
Mando-Lake Cr...
300.00
300100
Check
2/1712009
82
Thompson Party Ran...
Inv. 0100337...
Mendo-Lake Cr...
118,53
418.63
Total Education
419.53
418.63
Grace Hudson Museum
0.00
Check
512812009
109
Grace Hudson Muse..,
Mendo-Lake Cr...
20,000.00
20,000.00
Total Grace Hudson Museum
20,000.00
20,000.00
Here Hear Project
0.00
Total Here Hear Project
0.00
Marketing Opportunities
0.00
Check
7120/2009
117
Babe Ruth
Baba Ruth To...
Mendo-Lake Cr...
1,400.00
1,400.00
Total Marketing Opportunities
1,400.00
1,400,00
Mendocino Film Office
0.00
Check
111212009
73
Valarle Johnson
camera project
Menda-Lake Cr...
100.00
100.00
Total Mendocino Film Office
100.00
100.00
Miscellaneous
0.00
Total Miscellaneous
0.00
North Coast Tourism
0.00
Page 3
i(9-,
10:03 AM
02102/10
Accrual Basis
Ukiah Chamber of Commerce TOT
General Ledger
- As of December 31, 2009
-7
Type
Date
Num
Name
Memo
Split
Amount
Balance
Total North Coast Tourism
040
Office Supplies
0.00
Check
21912009
77
Bertram Mosier
mileage
Mendo-Lake Cr...
146.02
146.02
Check
212312009
85
Schat'g Bakeries and
Mendo-Lake Cr..
45.00
191.02
Check
121712009
155
Labels
Mendo-Lake Cr..
11.90
202.92
Total Office Supplies
202.92
202.92
Payroll Expanses
om
Check
2/1712009
79
Ukiah Chamber of Cc...
Dantelles wages
Mendo-Lake Cr...
774.00
774,00
Check
2/1712009
79
Ukiah Chamber of Co...
Danielles wages
Mendo-Lake Cr...
114.16
688.16
Check
3/1212009
92
Ukiah Chamber of Co...
Danielles wages
Mendo-Lake Or..
11089.00
1,977.16
Check
3/12/2009
92
Ukiah Chamber of Co...
Danielles wages
Mende-Lake Cr..
160.83
2,137.79
Check
4120!2009
g6
Ukiah Chamber of Co...
Danielles Wages
Merida-Lake Cr..
1,620.0
3,757.79
Check
412012009
g6
Ukiah Chamber of Co...
Danielles wages
Mendo-Lake Or...
238.95
3,996,74
Check
812212009
116
Ukiah Chamber of Co.:.
Danielles wages
Mende-Lake Cr...
3,318.75
7,315.49
Check
8/2212009
116
Ukiah Chamber of Co...
Oantelles wages
Mendo-Lake Cr..
489.52
7,805.01
Check
8117/2009
124
Ukiah Chamber of Co...
Danietles Wages
Mendo-Lake Cr...
1,692.00
9,497.01
Check
811712009
124
Ukiah Chamber of Cc...
Danielles taxes
Mendo-Lake Or,..
143.51
9,640.82
Check
911412009
131
Ukiah Chamber of Co...
Danielles wages
Mendo-Lake ¢r,.
1,075.00
10,715.62
Check
9/1412009
131
Ukiah Chamber of Cc...
Danielles taxes
Merida-Lake Cr.,
82.27
10,797.79
Check
12!112009
147
Ukiah Chamber of Co..,
sept, - nov we..,
Mendo-Lake Or..
3,303.00
14,100.79
Check
121712009
147
Ukiah Chamberorco..,
Sept. - nov. pa...
Mendo-Lake Or...
262.69
14,353.48
Bill
12131/2009
relmw...
Ukiah chamber or Go...
wages
Accounts Pays
1,220.60
16,573.98
Bill
12/3112009
raim w...
Ukiah Chamber of Co...
taxes
Accounts Paya...
93.36
15,667.34
Total Payroll Expenses
15.667.34
15,887.34
Pick Up & Delivery
0.00
Total Pick Up & Delivery
0.00
Postage and Delivery
0100
Check
812212009
118
Ukiah Chamber of Co...
reimbursement
Mendo-Lake Cr..
233.36
233,36
Check
8/17/2000
124
Ukiah Chamber of Co...
reimbursement
Mende-Lake Or,,.
47.22
280.68
Check
9/1412009
131
Ukiah Chamber of Co..,
reimbursement
Mendo-Lake Cr.,
184.89
455.27
Check
12/712009
147
Ukiah Chamber of Co...
reimb.
Mendo-Lake Cr..
208.28
673.63
Blll
12131/2009
reim w...
Ukiah Chamber of Co...
mim danielie's...
Accounts Paya...
91.78
765,29
Total Postage and Delivery
765,29
765.29
Professional Fees
0.00
Total Professional Fees
0.00
SF Visitor Center Fee
0.00
Check
115/2009
all
SCVB Partner Market,..
Mendo-Lake Or,.
500.00
500,00
Total SF Visitor Center Fee
500.00
500.00
Storage Rent
0.00
Check
113112009
75
Pate's Mini Storage
Menda-Lake Cr,..
47.60
47.60
Check
2/2812009
09
Pate's Mini Storage
Mendo-Lake Cr.,.
47.50
95.00
Check
3/31/2009
94
Pale's Mini Storage
Mendo-Lake Cr..,
47.50
142.50
Check
4130/2009
98
Pate's Mini Storage
Mendo-Lake Cr..
47.50
19D.00
Check
513112009
108
Pate's Mini Storage
Mendo-Lake Cr...
47.50
237,60
Check
612212009
114
Pate's Mini Storage
Mendo-Lake Cc..
47.50
285.00
Check
7/3112009
121
Pete's Mini Storage
Mendo-Lake Cr.,
47.6D
332.60
Check
813112009
129
Pate's Mini Storage
Mendo-Lake Cr.,,
47.50
380.00
Check
913012009
135
Pete's Mini Storage
Mendo-Lake Cr...
47.50
427.5D
Check
10/3112009
144
Pete's Mini Storage
Mendo-Lake Cr...
47.50
475,00
Check
11/30120G9
145
Pete's Mini Storage
Mendo-Lake Cr...
47.50
522.50
Check
12/31/2009
157
Pele's Mini Storage
Mando-Lake Cr...
47.60
670.00
Total Storage Rent
570.00
670.00
TOT Grants
0.00
Check
313012009
93
Cancer Resource Ce...
Mendo-Lake Cr..
4,000,00
4,000.00
Check
6/2212009
110
North Coast Opportu...
Observatory P...
Mendo-Lake Cr...
1,991.26
6,997.28
Check
101512009
138
Riverbend Adventures
Mendo-Lake Cr.,
2,000.00
7,997.26
Check
10126/2009
140
Art Center of Ukiah
Marketing
Mendo-Lake Or...
125.00
8,122.26
Check
10/2812009
141
Art Center of Ukiah
Marketing
Mendo-Lake Or
258.50
8,378.76
Check
1012812009
142
Art Center of Ukiah
Marketing
Mendo-Lake Cr...
140.00
8,518.76
TotelTOTGrants
8,518.76
8,518.76
Ukiah Story Project
0.00
Check
2/2312009
88
Laura Hamburg
Mendo-Lake Cr...
1,300.00
1,300,00
Check
2/2312009
87
Erica Coopedder
Mendo-Lake Cr.,
2,100.00
3,400,00
Check
2123/2009
88
Kate Magruder
Mendo-Lake Or...
1,275.00
4,675.00
Check
5128/2009
102
Laura Hamburg
Mendo=Lake Cr...
485.00
5,140.00
Check
5/26/2009
103
Kate Magruder
Mende,LakeOr...
1,354.00
6,494.0
Check
1217/2009
148
Kate Magruder
Mende-Lake Cr.,
4,050.00
10,544.00
Check
121712009
149
Laura Hamburg
Mendo-Lake Cr.,
2,550.00
13,094.00
Check
1217/2009
150
Kate Magruder
tidy of reimb.
Mendo-Lake Cr.:.
1,800.00
14,694.00
Page 4
1w.
10:03 AM
02162110
Accrual Basis
Ukiah Chamber of Commerce-TOT
General Ledger
As of December 31, 2008
-i
Type
Date
Num
Check
12!7!2009
151
Check
1297/2009
152
Total Uklah Story Project
Website & Technology
Check
5/2612009
105
Check
7927/2009
118
Check
811712009
125
Check
8/1712008
127
Check
10/6/2008
137
Total Website & Technology
Interest Income
Total Interest Income
Other income
Total Other Income
Other Expenses
Total Other Expenses
No scent
Total no scent
TOTAL
Name
Memo
Split
Amount
Balance
Laura Hamburg
Mendo-Lake Cr...
1,525.00
15,419.00
Kate Magruder
city ofreimb.
Mando-Lake Cr
2,475.00
18,884.00
18,894.00
16,854.00
0.00
Mendo Lake Exchange
Inv. 3479
Mendo•Lake Cr...
2,000.00
2,000.00
Designer Graphics
Inv. 82314
Mendo-Lake Cc..
560.00
2,660.00
Mendo Lake Exchange
Inv. 4000
Mendo-Lake Cc..
16.25
2,576.25
Designer Graphics
Inv. 82329
Mendo-Lake Cr...
37.50
2,613.78
Marc Carson
Mendo-Lake Cr...
1,225.00
3,838.75
3,836.75
3,638.75
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
O.Ob 0.00
Page 6
Attachment #2
TOT MEASURE X PERFORMANCE AGREEMENT
BETWEEN THE CITY OF UKIAH AND THE GREATER UKIAH
CHAMBER OF COMMERCE
This Agreement is made this _ day of , 2010, by and between the City of Ukiah,
herein called "City," and the Greater Ukiah Chamber of Commerce, a California not for profit
corporation formed pursuant to the laws of the State of California, herein called "Chamber."
RECITALS
1. The City is desirous of creating a quality promotional program for the Greater Ukiah area, the
City of Ukiah, and Ukiah's tourism industry.
2. In November 2006, the voters of the City of Ukiah passed Measure X which raised the transient
occupancy tax (TOT) in the City from 8% to 10%. City Council Resolution No. 2006-68 ("Resolution"),
as amended August 28, 2006, specified that for the first two years after the increase goes into effect,
75% of the additional revenue produced by the tax increase would be spent on promotion of the City
of Ukiah and its tourist industry, and 50% thereafter.
3. The Resolution provides that the revenues expended for promotion of the City of Ukiah and its
tourist industry shall be administered by the Greater Ukiah Chamber of Commerce subject to an
annual performance agreement with the City of Ukiah.
4. The Chamber agrees to perform this function on behalf of the City. The parties have entered
this performance agreement to comply with the Resolution.
NOW, THEREFORE, in consideration of the above-recited facts and agreement contained
herein, it is agreed as follows:
A. TERM
This Agreement shall be effective from January 1, 2010, and shall terminate on December 31
2010.
B. SCOPE OF SERVICES
The Chamber shall carry on promotional activities with and on behalf of the City. These
activities shall be carried out in cooperation and coordination with the City. These services shall
include, but are not limited to, the work plan attached as Exhibit A.
C. REPRESENTATION
The Chamber shall provide the City with the option to appoint three (3) representatives
including a City Council member to the Chamber's TOT Task Force, which the Chamber has
organized to develop and implement the attached work plan under the direction of the Chamber's
Board of Directors.
D. RECORDS, REPORTS AND ACCOUNTABILITY
In addition to the agenda packets for the regularly scheduled meetings of the Chamber's Board
of Directors and the TOT Task Force supplied to the City's representatives, the Chamber shall, by
June 30, 2010 furnish the City with a mid year progress report and by January 31, 2011, furnish the
City with a written annual report, covering the activities and services performed during the term of this
Agreement. The report shall include the type and scope of promotional activities implemented under
this agreement; measures documenting the success of the promotional activities. Such report shall
identify and quantify all work program tasks and objectives completed during the term of this
agreement and detail and quantify the impact of completed program objectives on promotion and
tourism for the City of Ukiah. The report shall also itemize and quantify any uncompleted program
work tasks or goals, provide justification for failure to complete any tasks or goals, and forward
recommendations for how those tasks or goals might be successfully completed in the future.
Chamber shall maintain a bookkeeping system and books of account in accordance with
generally accepted accounting principles consistently applied, which are capable of audit and which
account for the funds provided to the Chamber pursuant to this Agreement, identifying how the funds
were used to provide the services described in the work plan. The City shall have access to said
books of account during regular business hours for purposes of inspection and audit. Chamber shall
fully cooperate with the City and its agents and accountants during any such inspection and audit,
including, but not limited to, making its employees, accountants, bookkeepers, or officials available to
provide any requested information or documents. Chamber shall furnish a detailed report by
December 31, 2010, covering the annual activities of the promotional program undertaken on behalf
of the City.
Furthermore, the Chamber shall provide verbal reports to the Ukiah City Council at regular
scheduled Council meetings by June 30, 2010 and again by January 31, 2011, detailing the activities
undertaken pursuant to this agreement. The presentation shall include a summary of the items
identified in the written reports.
Any and all future Agreements between the Chamber and the City shall not only be predicated
on the Chamber's on-going ability to accomplish the prescribed services contained in the "Scope of
Services" and completion/submission of the identified reports, but also shall be dependent on the
City's ability to garner available funds from its budget to support the Chamber.
E. FINANCIAL COMPENSATION BY CITY
In consideration of the Chamber's performance of the above services, and under the terms of
this Agreement, the City shall pay the Chamber the sum of 50% of the additional revenue collected
from the increase in transient occupancy tax from 8% to 10% for the 2009 calendar year. This sum of
money shall constitute the entirety of the City's financial contribution to the Chamber for the term and
scope of services detailed in this Agreement. A projected budget for 2010 is included as Exhibit B.
Chamber shall submit a written request for the release of funds from the City and within 15
business days thereafter the City shall pay the request funds to the Chamber.
F. INSURANCE AND INDEMNIFICATION
During the term of this Agreement, the Chamber agrees to indemnify and hold harmless the
City, its officers, agents, and employees, from and against any and all claims, losses, defense costs,
or liability of any kind or nature which the City, and its officers, agents, and employees, may sustain or
incur or which may be imposed upon them for injury to or death of persons, or damage to property as
a result of, arising out of, or in any manner connected with the Chamber's performance under the
terms of this Agreement, excepting only liability arising out of the sole and active negligence of the
City.
Without limiting the Chamber's indemnification, it is agreed that the Chamber shall maintain in
force at all times during the performance of this Agreement, the following policy or policies of
insurance approved by the City and issued by admitted California insurers approved by the City
covering its operations, which name the City as an additional insured:
1. Comprehensive General or Commercial Liability, including contractual liability, products,
and completed operations and business automotive liability, all of which shall include coverage for
both bodily injury and property damage with a combined single limit of One Million Dollars
($1,000,000).
2. Worker's Compensation coverage at statutory limits.
3. The certificates of insurance and endorsements shall be completed to the satisfaction of
the City.
Should the Chamber fail to comply with this paragraph, the City shall have the right to
immediately terminate this Agreement without further notice to Chamber.
G. RELATIONSHIP BETWEEN CHAMBER AND CITY
Nothing in this Agreement shall be construed as making the Chamber or any of its employees
or representatives, the agent or employee of the City for any purpose, or any employee of the City an
employee of the Chamber or creating between the City and the Chamber the relationship of legal
partners or joint ventures. It is understood that the contractual relationship of the Chamber to the City
is that of an independent contractor.
H. TERMINATION FOR NON-PERFORMANCE
If any party to this Agreement breaches any provision thereof, then the other party may give the
defaulting party a notice to remedy such violation within thirty (30) days. The other party may
terminate the Agreement: (a) if such violation is not remedied within said 30 days; (b) if the breach
cannot be remedied within such time period; or (c) the defaulting party has not commenced efforts to
cure the breach or fails to diligently complete steps necessary to cure the breach.
Should this contract be terminated for breach on the part of the Chamber, compensation as
provided in paragraph E shall be refunded to the City on a prorata basis.
A waiver by either party of performance of any provision of this Agreement shall not amount to
a future waiver of the strict performance of such provisions or of any other provision of this
Agreement.
1. NON-PERFORMANCE DUE TO CONDITION BEYOND CONTROL OF PARTIES
If either party is unable to perform its obligations under this Agreement due to conditions
beyond its reasonable control, such as, but not limited to, changes in local, state, or federal laws or
regulations, judicial interpretations of existing law, vote by the citizens of Ukiah, or administrative
action, and not due to the fault or neglect of any party, such failure to perform shall not be deemed a
violation of this Agreement, provided the party whose performance is so prevented performs its
obligation as soon as practicable after the occurrence of the event preventing performance under this
Agreement no longer prevents such performance. Such party shall use reasonable diligence to put
itself again in a position to carry out its obligations hereunder, and in the event such party does not or
cannot within a reasonable time put itself again in a position to do so, the other party may, at its
option, terminate this Agreement.
J. MISCELLANEOUS PROVISIONS
WAIVER OR MODIFICATION INEFFECTIVE UNLESS IN WRITING
No waiver or modification of the Agreement or of any covenant, condition, or limitations herein
contained shall be valid unless in writing and duly executed by the party to be charged therewith.
Furthermore, no evidence of any waiver or modification shall be offered or received in evidence in a
proceeding, arbitration, or litigation between the parties arising out of or affecting this Agreement, or
the rights or obligations of any party hereunder, unless such waiver or modification is in writing and
duly executed. The provisions of this paragraph may not be waived, except as herein set forth.
2. SEVERABILITY
Every provision of this Agreement is intended to be severable. If any term or provision hereof
is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of
the remainder of the Agreement.
3. NOTICE
Whenever notice is permitted or required by this Agreement, it shall be deemed given when
personally delivered to or when deposited in the U.S. Mail with proper first class postage affixed
thereto and addressed to:.
City of Ukiah
Attention: City Manager
300 Seminary Ave.
Ukiah, CA 95482
4. DUPLICATE ORIGINALS
Greater Ukiah Chamber of Commerce
Attention: Board Chair
200 South School Street
Ukiah, CA 95482
This Agreement may be executed in one or more duplicate originals each bearing the original
signatures of the parties. When so executed, each such duplicate original shall be admissible to
establish the existence and terms of this Agreement.
5. AUTHORITY
The parties hereto acknowledge that they have the authority to execute this Agreement on
behalf of the entity that they represent as herein set forth below.
6. ARBITRATION
(a) All claims or controversies, disputes and other matters in question arising out of or
relating to this Agreement or the breach hereof, shall be decided by binding arbitration. Any such
dispute shall be submitted to arbitration upon the written request of either party served on the other
party. Arbitration shall comply with and be governed by the provisions of the California Arbitration Act.
The award rendered by the arbitrator shall be final, and judgment may be entered upon it in
4
accordance with the laws of the State of California in any court having jurisdiction thereof. Arbitration
shall be conducted in Ukiah, California.
(b) The arbitrator shall be a person mutually agreed upon by Chamber and City within 30 days
written notice of either party's request for arbitration. If the parties cannot agree upon an arbitrator,
they may apply to the superior court for the appointment of an arbitrator.
(c) Each party shall pay one-half of the charges, expenses and fees of the arbitrator and the
arbitration, unless the arbitrator orders a different allocation of these costs.
By the parties initials below each of them hereby acknowledges that they have read,
understood and agree to be bound by the arbitration provisions stated herein above.
City of Ukiah
GREATER UKIAH CHAMBER OF COMMERCE
Jane Chambers, City Manager Bret Cooperrider, Chairman of the Board
7. ATTORNEY'S FEES AND COSTS
If any action is commenced to compel arbitration or to confirm and enforce an arbitrator's
award, the prevailing party shall be entitled to reasonable attorney's fees and costs, and necessary
disbursements in addition to any other relief to which that party may be entitled.
8. ENTIRE AGREEMENT
This Agreement supersedes any and all other agreements, either, oral or in writing, between
the parties hereto with respect to the terms and conditions contained herein, and contains all of the
covenants and agreements between the parties with respect to this Agreement in any manner
whatsoever. Each party to this agreement acknowledges that no representations, inducements,
promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein, and that no other agreements, statement, or
promise not contained in this agreement shall be valid or binding.
9. GOVERNING LAW AND JURISDICTION
This agreement shall be governed by and construed in accordance with the laws of the State
of California as they apply to a contract entered into and performed in that State. Jurisdiction and
venue shall be in Mendocino County, California.
10. HEADINGS AND CONTEXT
The headings of this Agreement are inserted for convenience only and do not define, limit or
extend the scope or intent of this agreement or any provision thereof. When the context permits, a
word or phrase used in the singular means the plural and when used in any gender, its meaning also
includes all genders.
11. MERGER
This Agreement constitutes the entire understanding between the parties as to the terms and
conditions contained herein, all previous understandings being merged herein.
12. ADEQUATE ASSURANCES
Each party shall execute, acknowledge and deliver such additional documents, writings or
assurances as the other may periodically require so as to give full force and effect to the terms and
provisions of this Agreement.
13. CONSTRUCTION OF AGREEMENT
This Agreement shall be interpreted in accordance with its plain meaning, neither for nor
against any party. This Agreement has been reviewed by separate counsel for both parties. Any
ambiguity existing in this Agreement shall not be construed against either party as the drafter of this
Agreement.
14. TIME
Time is of the essence of this Agreement.
ACKNOWLEDGEMENT:
IN WITNESS WHEREOF, this Agreement is executed by the City of Ukiah and the Greater
Ukiah Chamber of Commerce, by their duly authorized representatives, on the Effective Date.
CITY OF UKIAH
GREATER UKIAH CHAMBER OF COMMERCE
Jane Chambers, City Manager Bret Cooperrider, Chairman of the Board
APPROVED AS TO FORM:
David J. Rapport, City Attorney
ATTEST:
JoAnne Currie, City Clerk
Exhibit A
Chamber Performance Agreement
Greater Ukiah Chamber of Commerce
200 South School Street, Ukiah, CA 95482 (707)462-4705 fax (707)462-
Transit Occupancy Tax (TOT)
2010 Measure X Work Plan
Overview:
For 2010, the TOT work plan will be adjusted to reflect the Measure X funding mandate-which reduces TOT
funding from 75 percent of 2 percent of collected bed tax monies in 2009-to 50 percent of 2 percent of
collected bed tax dollars for 2010. The total funding available for 2010 is $65,669.
As a result of the planned contractual reduction, many of the current TOT programs will see funding
decreased. For example, TOT Attraction Development Grants for 2010 will be reduced from $12,000 in 2009
to $8,000 for 2010 (TOT awarded $20,000 in community grants in 2008). The Comcast Television
Commercial/Video On Demand/Web Presence Program is budgeted for $15,000 in 2010-down from $25,000
in 2009. Funding for the "Uniquely Ukiah Story Project" is reduced from $25,000 in 2009 to $8,000 for 2010-
and so on.
The 2010 budget situation means the Committee's 2010 goals and tasks will focus on leveraging the products
we've already created-while maintaining a continued visibility in proven advertising markets.
The good news is that the funding situation necessitates exploring as many creative opportunities as
possible for leveraging funds with our cooperative partners.
For example, in 2010, the Committee is expected to apply for and receive the Comcast Northern California
Tourism Grant Program-doubling the 2010 projected TOT Comcast Television budget from $15,000 to
$30,000. Comcast Spotlight supports the Northern California tourist industry and economy by offering
matching funds and matching inventory until grant funds are depleted.
In addition, the 2010 print media advertising budget of $6,000 will be leveraged with $2,000 from the Grace
Hudson Museum for collaborative advertising.
Products for 2010
"Uniquely Ukiah" Story Project
The Committee will create one new Ukiah story film, which will be showcased on the "Uniquely Ukiah"
website, collaborative partners' websites, YouTube and spotlighted on the new "Uniquely Ukiah" Story Kiosks
(see below).
In addition, the Committee will produce new :30 television commercials-culled from the "Uniquely Ukiah"
films and produced in conjunction with Fuller Digital Media for rotation on Comcast television.
"Uniquely Ukiah" Story Kiosks
Stationed in local hotels, restaurants and downtown at the conference center, visitors will view films using a
touch-screen computer housed in stylish frames. In addition, the kiosks provide visitors and members of the
community with local information on events, dining, lodging, services, maps, arts and entertainment
7
information, etc... In addition, the possibility exists to sell advertising displayed on the kiosks, which could be
a source of additional revenue. For immediate use, a kiosk demonstration model will be loaned to the
Chamber Visitor Center.
Uniquely Ukiah Comcast Television Commercial/Video On Demand/Online Program
TOT will continue this proven, successful joint promotional project with Comcast-albeit with less money. But
as described above, TOT can leverage the $15,000 budget to $30,000 though the Northern California Tourism
Grant program.
Community Grant Program
The budget for the Attraction Development Program is scaled back to $8,000 for 2010. Grant(s) will focus on
event funding-either to bolster an existing event or to launch a new event.
"Uniquely Ukiah" Website
The Committee will continue to update the website and create a more visible online home for the TOT
promotional campaign by creating links to brochures, maps, guides, the Comcast television commercials,
etc...The focus will be on cross-populating the "Uniquely Ukiah" website with our promotional partners'
existing websites. In addition, the Committee will be exploring ways to bolster the website with updated and
fresh content-e.g. blogs, interactive aspects, more local information, entertainment, arts, historic,
information and more.
Front-line Hospitality Training
The2009 Hospitality Training was such a success, the Committee plans to host at least one more during 2010.
Ukiah Babe Ruth Baseball Tournament
The City of Ukiah and the TOT will once again partner to bring the Babe Ruth Tournament to Ukiah for the
second year in a row.
2010 Ongoing Advertising/Visitor Dues
Local and statewide visitor centers charge annual dues, which buy membership and pay for their in-house
promotion of the Ukiah Valley.
Reciprocal agreements will be paid to:
Mendocino Film Office
San Francisco Convention and Visitor Bureau
Sacramento Convention and Visitor Bureau
North Coast Tourism Bureau
The Committee will consider continuing advertising in the following publications and electronic media:
RV Journal
101 Things To Do (potentially adding Marin County for a total of 5 magazines)
Exhibit B
Chamber Performance Agreement
Greater Ukiah Chamber of Commerce
200 South School Street, Ukiah, CA 95482 (707)462-4705 fax (707)462-2088
Transit Occupancy Tax (TOT)
2010 Measure X Budget
Accounting
$
960.00
Staffing
$
14,700.00
Storage
$
540.00
Supplies
$
500.00
Chamber Admin
$
6,700.00
Mendo Film Office
$
250.00
State Visitor Center fees
$
1,500.00
Postage-Fulfillment
$
2,000.00
Kiosks
$
2,000.00
Event Grants
$
8,000.00
Hospitality Training
$
900.00
Media Content/Social Networking
3,000.00
Comcast Matching Grant Program
$
15,000.00
Print Media/Other Advertising
$
6,069.00
Website Technology
$
1,750.00
Visitor's Bureau Rental
$
1,800.00
Total Proposed Budget
$
65,669.00
9
lie,
Walk with
on. s
A downtown tour
Lions, odd fellows and. more surprises
await curious locals and visitors who.
venture downtown with a new tour
brochure this summer. Asa practicing
historian, I recently received'support
from Ukiah's tourism tax funds to create a pocket-
sized walking guide to historic sites in our business
district.
Poking around School, State and Oak streets, I
discovered that many of our downtown buildings
have decorative architectural details that are hidden
in plain sight. If one slows down and takes the time
to really look, a whole new (or I should say old)
world opens up. And, this is where the kings of the
jungle come in the next time you go to the
Brewery or find yourself passing by the Marks
Building (1890), pause and see if you can spot the
lion heads. Here's a hint: they are small, decorative
"'elements on the facade. As far as odd fellows go,
there may be a few around downtown but I must
confess to never meeting one face to face. I did
learn a bit about
therm when I
pursued the
archival portion of
my research.
The
International Order
of Odd Fellows.
(IOOF), formed in
England in the
18th century as a
charitable and
fraternal
organization. The
name derives from
the idea that
In Our O~n Words people back then
found it odd that
By Dot Brovarney their fellows
dedicated
themselves to
aiding the needy. Among the legacies of Ukiah's
Odd Fellows is their three-story lodge (1882), a
gem of an Italianate style building on State Street,
the oldest intact historic commercial structure in
" town.
The brochure "Heart of Ukiah: Historic
Downtown Walking Tour" can be picked up .
at either the Chamber of Commerce office in
the Conference Center on School Street or
at the Grace Hudson Museum on Main
Street. It's also available in downloadable
PDF at www.landcestrycom. The self-quid- ,
ed tour, encompassing a dozen blocks,
loops through the business district and fea-
tures '~6 buildings..
' s.p~u.. Yj.:...r+ i~-.v. rv•.« rarr" n .rv. w... "
t
N
N
U
Z
Q
Z
V
Cn
Collection of the Grace Hudson Museum and Sun House, City of Ukiah
This photograph by A.O. Carpenter shows the pre-fire appearance of the Marks Building
with its original turret and decorated frieze.
f,
I
Another surviving downtown :building asiociaXed .
i crl z,s1.~ z; .tR zif: f ti i(:`i
with a i`raternal orgaruzahon i fs the 1V asomc 1'-.Sli t -z o2je
(1924), best known to shoppers for its,main
occupant, the Mendocino Book Company. Since the
bookstore fronts School Street, I'd never slowed
down long enough to look closely at the Lodge
entrance just around the corner on West Perkins.
The Classical entry, painted an eye-catching
powder blue, is priceless. It's definitely worth a
stop and a gaze upward. This entryway, with layers
of classical detail, including rows of eggs and darts,
reminds me of a tiered wedding cake.
Although too distant from downtown to be part
of the tour, the historic Held home on Dora at West
Perkins played a role in my research. This Victorian
treasure trove, known as the Held-Poage Research
Library, holds the archives of the Mendocino
County Historical Society. Here, I discovered many
fascinating stories about our downtown buildings
and the lives of people who occupied them. ;
Among the most intriguing tales is the story of
Lung Wong, who worked as chef for the Palace
Hotel (1891) for. many years. A- 5-rst• generation
Chinese American bom in. the late 1870s, Lung got
his start with the Palace as a dishwasher. Not only
did he work his way up to head chef, but he also
secured a contract to run the restaurant with his
own staff.
I was surprised to learn that the dome atop the
Ukiah Brewery (1890) thatI always believed to be
original turns out to be a replacement. The fire that
swept downtown in 1917 destroyed the original
conical-shaped turret and the building's roof. In
fact, this fire, fanned by one of Ukiah's blustery
winds, proved so ferocious that firefighters from
the firehouse a mere block away" at City Hall
(housed then in a 1913 structure still located at
School and Church streets), were unable to
control it.
A product of federal effort in the 1930s to
promote jobs and the arts, a mural titled "Resources
of the Soil," became a part of the new Post Office
(1937). Artists competed to paint in postal facilities
4Ur
OVontinued from Page A-3
across the country. The
winner of the Ukiah con-
tract, Benjamin Frazier
Cunningham, had previ-
ously`worked on murals
lit Coit Tower along with
Diego Rivera and other
artists.
I discovered that the
architect of the original
Savings Bank (1917)
iwas none other than
William Weeks,
yenowned in early 20th
century California for
numerous public and
commercial buildings.
Jie designed many struc-
tures in downtown
Monterey, Watsonville,
and Santa Cruz, includ-
ing the Casino at the
Boardwalk. His firm
was one of the largest in
the state, with offices in
Watsonville, ' Salinas,
San Jose, San Francisco
and Oakland.
If you'd like to con-
tinue this journey
through our downtown
history, pick up a copy
of the brochure "Heart
of Ukiah: Historic
Downtown Walking
Tour" at either the
Chamber of Commerce
or the Grace Hudson
Museum. It's also avail-
able in downloadable
PDF on my website at
www.landeestry.com.
The self-guided tour,
encompassing a dozen
blocks, loops through
the business district and
features 16, buildings.
Historian Dot Brovar-
ney runs Landcestry, a his-
torical and cultural
research service based in
Ukiah. Contact her at
doi landcestry.com.
The Robert J. Lee Photographic Collection
of the Mendocino County Historical Society
(L-R) Palace Hotel chef Lung Wong with his
two staff, identified as Sam and Low.
The Robert I Lee Photographic Collection of the Mendocino County Historical Nociety
City Hall, on the southeast corner of School and Church streets, housed the fire wagons
and. equipment.
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