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2010-07-21 Packet
Amended CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 July 21, 2010 6:00 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Report Of Disbursements For Month Of June 2010 b. Approve Plans And Specifications For Neighborhood Enhancement On Clara Avenue Phase 1, Specification No. 10-12 And Direct Staff To Advertise For Bids C. Adoption Of Resolution Setting The Limitation On City Expenditures For Fiscal Year 2010-2011 d. Adoption Of Policy Resolution Establishing Advances Made From The Sewer Operating Revenue To The Sewer Connection Fee Fund Are Loans And Are Intended To Be Repaid, With Interest, From Future Connection Fees e. Report To Council Of The Expenditure Of $8,394.38 To Vanguard Instruments C/O Tarbell Associates For The Purchase Of A Vanguard Relay Tester And Shipping Case For The Electric Utility Department (EUD) f. Update Report Regarding Status Of Water Emergency Conditions Necessitating Emergency Resolution To Expedite Construction Of Oak Manor Drive Water Well g. Update Report On Local Emergency Declaration Regarding Drought And Water Shortage Status h. Approval Of Notice Of Completion For Environmental Drilling — Ukiah Corporation Yard Specification No. 10-05 i. Receive Report Of The Acquisition Of Premarks From Flint Trading In The Amount Of $5,264.32 j. Award Acquisition Of Ozone Sparge System For The Corporation Yard To Piper Environmental Group, Inc. In The Amount Of $46,950 k. Grease Interceptor/Grease Trap Ordinance Compliance Status I. Amend Contract With SHN Consulting Engineers & Geologists, Inc. For Construction Management Services For The Civic Center Roof Renovation In An Amount Not To Exceed $80,000 And Corresponding Budget Amendment M. Approval Of Notice Of Completion For The Civic Center Roof Renovation Project, Specification No. 09-15 And Corresponding Budget Amendment n. Award Acquisition of Dual—Phase Extraction System for the Corporation Yard To EnviroSupply & Service, Inc., In The Amount of $107,591.81 o. Authorization For The City Manager To Negotiate And Execute A Lease Agreement With Visit Mendocino County And The Arts Council Of Mendocino County For A Portion Of The Ukiah Railroad Depot Located At 309 East Perkins Street And Approval Of Corresponding Budget Amendments For Revenue Collected On The Lease 8. AUDIENCE COMMENTS ON NON -AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. PUBLIC HEARINGS (6:15 PM) a. Conduct Public Hearing: Adoption of Water Service Rate Adjustments for Five Year Period FY 2010-2014 b. Conduct Public Hearing: Adoption of Sewer (Wastewater) Service Rate Adjustments For Five Year Period FY 2010-2014 C. Conduct Public Hearing: Consideration and Action on an Appeal Filed by Councilmember Baldwin of the Planning Commission's Conditional Approval of the Pacific Outfitter's Mural Permit 10. UNFINISHED BUSINESS a. Report to Council on Status of Annexation of the Brush Street Triangle b. Consider Award Of Contract For Remediation System Installation — Ukiah Corporation Yard, Specification No. 10-06 C. Discuss The Ukiah Municipal Pools Project And Provide Direction To Staff On The Scope Of Work For The Renovation Plan 11. NEW BUSINESS a. Adoption Of Resolution Creating Rules For And Establishing A Building Code Board Of Appeals b. Award Professional Services Agreement To SHN Consulting Engineers & Geologists, Inc. For Engineering And Technical Services For The Fish Hatchery Road Repair Project, Specification No. 08-14 C. Approve Plans And Specifications No. 10-13 For Gobbi Street Riverside Park Grading Project 12. COUNCIL REPORTS 13. CITY MANAGERXITY CLERK REPORTS 14. CLOSED SESSION — Closed Session may be held at any time during the meeting a. Conference with Legal Counsel — Anticipated Litigation Government Code Section 54956.9(b)(1) — Significant exposure to litigation (1 case) b. Conference with Real Property Negotiators (§54956.8) Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10 Negotiator: Jane Chambers, City Manager Negotiating Parties: Ukiah Redevelopment Agency and Northwest Atlantic (Costco) Under Negotiation: Price & Terms 15. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 17th day of July, 2010. JoAnne Currie, City Clerk CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 July 21, 2010 6:00 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Report Of Disbursements For Month Of June 2010 b. Approve Plans And Specifications For Neighborhood Enhancement On Clara Avenue Phase 1, Specification No. 10-12 And Direct Staff To Advertise For Bids C. Adoption Of Resolution Setting The Limitation On City Expenditures For Fiscal Year 2010- 2011 d. Adoption Of Policy Resolution Establishing Advances Made From The Sewer Operating Revenue To The Sewer Connection Fee Fund Are Loans And Are Intended To Be Repaid, With Interest, From Future Connection Fees. e. Report To Council Of The Expenditure Of $8,394.38 To Vanguard Instruments C/O Tarbell Associates For The Purchase Of A Vanguard Relay Tester And Shipping Case For The Electric Utility Department. (EUD) f. Update Report Regarding Status Of Water Emergency Conditions Necessitating Emergency Resolution To Expedite Construction Of Oak Manor Drive Water Well g. Update Report On Local Emergency Declaration Regarding Drought And Water Shortage Status h. Approval Of Notice Of Completion For Environmental Drilling — Ukiah Corporation Yard Specification No. 10-05 i. Receive Report Of The Acquisition Of Premarks From Flint Trading In The Amount Of $5,264.32 j. Award Acquisition Of Ozone Sparge System For The Corporation Yard To Piper Environmental Group, Inc. In The Amount Of $46,950 k. Grease Interceptor/Grease Trap Ordinance Compliance Status I. Amend Contract With SHN Consulting Engineers & Geologists, Inc For Construction Management Services For The Civic Center Roof Renovation In An Amount Not To Exceed $80,000 And Corresponding Budget Amendment M. Approval Of Notice Of Completion For The Civic Center Roof Renovation Project, Specification No. 09-15 And Corresponding Budget Amendment n. Award Acquisition of Dual—Phase Extraction System for the Corporation Yard To EnviroSupply & Service, Inc., In The Amount of $107,591.81 o. Authorization For The City Manager To Negotiate And Execute A Lease Agreement With Visit Mendocino County And The Arts Council Of Mendocino County For A Portion Of The Ukiah Railroad Depot Located At 309 East Perkins Street And Approval Of Corresponding Budget Amendments For Revenue Collected On The Lease. 8. AUDIENCE COMMENTS ON NON -AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. PUBLIC HEARINGS (6:15 PM) a. Conduct Public Hearing on Proposed Water Service Rate Adjustment And Consider Resolution Adopting Water Service Rate Adjustment For The Five Year Period FY 2010- 2014 b. Adoption Of Sewer (Wastewater) Service Rate Adjustments For Five Year Period FY 2010- 2014 C. Adoption Of Water Service Rate Adjustments For Five Year Period Fy 2010-2014 10. UNFINISHED BUSINESS a. Report to Council on Status of Annexation of the Brush Street Triangle b. Consider Award Of Contract For Remediation System Installation — Ukiah Corporation Yard, Specification No. 10-06 C. Discuss The Ukiah Municipal Pools Project And Provide Direction To Staff On The Scope Of Work For The Renovation Plan 11. NEW BUSINESS a. Adoption Of Resolution Creating Rules For And Establishing A Building Code Board Of Appeals b. Award Professional Services Agreement To SHN Consulting Engineers & Geologists, Inc. For Engineering And Technical Services For The Fish Hatchery Road Repair Project, Specification No. 08-14 C. Approve Plans And Specifications No. 10-13 For Gobbi Street Riverside Park Grading Project. 12. COUNCIL REPORTS 13. CITY MANAGERXITY CLERK REPORTS 14. CLOSED SESSION — Closed Session may be held at any time during the meeting a. Conference with Legal Counsel — Anticipated Litigation Government Code Section 54956.9(b)(1) — Significant exposure to litigation (1 case) b. Conference with Real Property Negotiators (§54956.8) Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10 Negotiator: Jane Chambers, City Manager Negotiating Parties: Ukiah Redevelopment Agency and Northwest Atlantic (Costco) Under Negotiation: Price & Terms 15. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 16th day of July, 2010. JoAnne Currie, City Clerk ITEM NO.. 7a MEETING DATE: July 21, 2010 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF JUNE 2010 Payments made during the month of June 2010, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedule of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable check numbers: 101144-101218, 101220-101325, 101427-101504, 101506-101647 Accounts Payable Manual check numbers: 101082, 101505 Payroll check numbers: 101083-101143, 101326-101426 Payroll Manual check numbers: 101219 Void check numbers: none This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. Fiscal Impact: New Appropriation Not Applicable Budget Amendment Required ❑ Budgeted FY 09/10 Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested Continued on Page 2 Recommended Action(s): Approve the Report of Disbursements for the month of June 2010 Alternative Council Option(s): N/A Citizens advised: N/A Requested by: City Manager Prepared by: Accounts Payable Specialist II Coordinated with: Finance Director and City Manager Attachments: Reports of Disbursements Approve Chambers, City Manager VOID CHECK NUMBERS: NONE TOTAL PAYMENTS CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on APPROVAL OF CITY MANAGER I have examined this Register and approve same. City Clerk CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. City Manager Director of Finance $96,503.11 $67,075.01 $7,965.62 $10,176.00 $456.51 $27,077.34 $2,737.37 $62,757.15 $1,753.55 $7,165.68 roaaa.sa $850,702.55 $12,240.29 $15,422.77 $80,472.04 $74,968.94 $49,161.09 $716.49 ti<ii,;ss4.yci $920.54 $3,824.87 $245.07 $2,740,027.67 $509,957.64 $2,000.00 $43,991.96 $5,011,824.34 $0.00 $707,417.69 $517,277.90 $6,236,519.93 CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF JUNE 2010 Demand Payments approved: Check No. 101082, 101144-101218, 101220-101325, 101427-101504, 101505-101647 FUNDS: 100 General Fund $141,141.00 600 Airport 105 Measure S General Fund $56,449.71 610 Sewer Service Fund 110 Special General Fund 611 Sewer Construction Fund 140 Park Development $49,618.63 612 City/District Sewer 141 Museum Grants 614 Sewer Capital Projects Fund 143 N.E.H.1. Museum Grant 615 City/District Sewer Replace 150 Civic Center Fund 620 Special Sewer Fund (Cap Imp) 200 Asset Seizure Fund $3,596.49 640 San Dist Revolving Fund 201 Asset Seizure (Drug/Alcohol) 641 Sanitation District Special 203 H&S Education 11489 (B)(2)(A1) $199.74 650 Spec San Dist Fund (Camp Imp) 204 Federal Asset Seizure Grants 652 REDIP Sewer Enterprise Fund 205 Sup Law Enforce. Srv. Fund (SLESF) 660 Sanitary Disposal Site Fund 206 Community Oriented Policing 661 Landfill Corrective Fund 207 Local Law Enforce. Blk Grant 664 Disposal Closure Reserve 220 Parking Dist. #1 Oper & Maint $581.41 670 U.S.W. Bill & Collect 230 Parking Dist. #1 Revenue Fund 678 Public Safety Dispatch 250 Special Revenue Fund $13,342.09 679 MESA (Mendocino Emergency Sry Auth) 260 Downtown Business Improvement 695 Golf 270 Signalizaton Fund 696 Warehouse/Stores 290 Bridge Fund $5,702.85 697 Billing Enterprise Fund 300 2106 Gas Tax Fund 698 Fixed Asset Fund 301 2107 Gas Tax Fund 699 Special Projects Reserve 303 2105 Gas Tax Fund 800 Electric 310 Special Aviation Fund 805 Street Lighting Fund 315 Airport Capital Improvement 806 Public Benefits Charges 330 1998 STIP Augmentation Fund 820 Water 332 Federal Emerg. Shelter Grant 840 Special Water Fund (Cap Imp) 333 Comm. Development Block Grant 900 Special Deposit Trust 334 EDBG 94-333 Revolving Loan 910 Worker's Comp. Fund 335 Community Dev. Comm. Fund 920 Liability Fund 336 08 -HOME -4688 $19,864.00 940 Payroll Posting Fund 340 SB325 Reimbursement Fund 950 General Service (Accts Recv) 341 S.T.P. 960 Community Redev. Agency 342 Trans -Traffic Congest Relief 962 Redevelopment Housing Fund 345 Off -System Roads Fund 964 RDA Capital Pass -Through 410 Conference Center Fund $6,800.75 965 Redevelopment Cap Imprv. Fund 550 Lake Mendocino Bond-Int/Red 966 Redevelopment Debt Svc. 555 Lake Mendocino Bond -Reserve 975 Russian River Watershed Assoc 575 Garage $1,878.04 976 Mixing Zone Policy JPA PAYROLL CHECK NUMBERS 101083-101143 TOTAL DEMAND PAYMENTS-A/P CHECKS DIRECT DEPOSIT NUMBERS 46782-46961 TOTAL DEMAND PAYMENTS -WIRE TRANSFERS* PAYROLL PERIOD 5/16/10-5/29/10 TOTAL PAYROLL CHECKS & DIRECT DEPOSITS PAYROLL CHECK NUMBERS: 101219,101326-101426 TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS) DIRECT DEPOSIT NUMBERS 46962-47156 PAYROLL PERIOD 5/30/10-6/12/10 *VENDOR: VOID CHECK NUMBERS: NONE TOTAL PAYMENTS CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on APPROVAL OF CITY MANAGER I have examined this Register and approve same. City Clerk CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. City Manager Director of Finance $96,503.11 $67,075.01 $7,965.62 $10,176.00 $456.51 $27,077.34 $2,737.37 $62,757.15 $1,753.55 $7,165.68 roaaa.sa $850,702.55 $12,240.29 $15,422.77 $80,472.04 $74,968.94 $49,161.09 $716.49 ti<ii,;ss4.yci $920.54 $3,824.87 $245.07 $2,740,027.67 $509,957.64 $2,000.00 $43,991.96 $5,011,824.34 $0.00 $707,417.69 $517,277.90 $6,236,519.93 ACCOUNTS PAYABLE 06/03/2010 09:45:44 Schedule of Bills Payable FUND RECAP: FUND DESCRIPTION DISBURSEMENTS 100 GENERAL FUND 28,451.26 105 MEASURE S GENERAL FUND 6,158.68 140 PARK DEVELOPMENT FUND 23,746.63 203 H&S EDUCATION 11489(B)(2)(A1 199.74 220 PKG. DIST. #1 OPER & MAINT 53.02 250 SPECIAL REVENUE FUND = 13,342.09 410 CONFERENCE CENTER FUND 567.97 575 GARAGE FUND 167.74 600 AIRPORT FUND 55,614.01 612 CITY/DIST. SEWER FUND 10,199.87 614 SEWER CAPITAL PROJECTS FUND .2,000.00 670 GARBAGE BILLING & COLL. FUND 27,077.34 678 PUBLIC SAFETY DISPATCH FUND 415.97 695 GOLF FUND 4,095.37 697 BILLING ENTERPRISE FUND 2,607.65 800 ELECTRIC FUND 7,469.25 820 WATER FUND 3,042.47 900 SPECIAL DEPOSIT TRUST FUND 24,345.60 940 PAYROLL POSTING FUND 268.59 965 REDEVELOPMENT CAP IMPR FUND 504,253.44 966 REDEVELOPMENT DEBT SERVICE 2,000.00 975 RUSSIAN RIVER WATERSHED ASSC 29,898.14 TOTAL ALL FUNDS 745,974.83 BANK RECAP: BANK NAME DISBURSEMENTS ---- ---------------------------- UBOC UNION BANK OF CALIFORNIA 745,974.83 TOTAL ALL BANKS 745,974.83 THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEWED AND APPROVED FOR PAYMENT. DATE ............ APPROVED BY ...... ......... a.. �. CITY OF UKIAH GL060S-V06.81 RECAPPAGE GL540R ACCOUNTS PAYABLE 06/03/2010 09:45:44 Schedule of Bills Payable FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT ADAIR/KAREN GRAPHIC ARTIST -T-SHIRTS 150.00 CONCERT SERIES 900.205.226 AFLAC - FLEX ONE UNREIMBURSED MEDICAL 268.59 MEDICAL & DEPENDANT REIM 940.200.728 AIR BP AVIATION SERVICES LOW LEAD FUEL 34,047.66 AVIATION FUELS & LUBRICA 600.5001.451.000 JET FUEL 20,758.34 AVIATION FUELS & LUBRICA 600.5001.451.000 HYDROMETERS 116.10 VEHICLE REPAIR & MAINTEN 600.5001.303.000 54,922.10 *VENDOR TOTAL ALAMEIDA/DONALD R ARCHITECTUAL SVCS 2,911.77 SWIMMING POOL CONSTRUCTI 140.6050.800.008 ALL -GUARD ALARM SYSTEMS JUN10 ALARM MONITORING 65.00 BURGLAR ALARM MAINTENANC 612.3580.280.000 AMERICAN SOLUTIONS FOR B BLUE RETURN ENVELOPES 2,438.18 SPECIAL SUPPLIES 697.1305.690.000 SHIPPING 102.07 SPECIAL SUPPLIES 697.1305.690.000 2,540.25 *VENDOR TOTAL AMERICAN TRAINCO INC CLASS-ELEC, R BARTON 980.00 TRAVEL & CONFERENCE EXPE 612.3580.160.000 CLASS-ELEC, K JUDD 980.00 TRAVEL & CONFERENCE EXPE 612.3580.160.000 CLASS-ELEC, J WALTS 980.00 TRAVEL & CONFERENCE EXPE 612.3580.160.000 2,940.00 *VENDOR TOTAL ASTRO BUSINESS TECH. INC COPIER MAINT AGREEMENT 914.63 CONTRACTUAL SERVICES 100.1915.250.000 COPIER MAINT AGREEMENT 740.18 CONTRACTUAL SERVICES 100.1915.250.000 1,654.81 *VENDOR TOTAL B.J.'S EMBROIDERY SHIRTS & EMBROIDERY 461.10 SAFETY 100.3110.690.010 BANK OF NEW YORK MELLON/ ADMIN FEES 2,000.00 TRUSTEE FEES 966.5604.690.001 BARTHOLF/GAYLENE UNIFORM ALLOWANCE 54.74 UNIFORM ALLOWANCE (FD/PD 105.2001.157.000 BAYSIDE PRINTED PRODUCTS POSTAGE -PROP 218 MAILING 1,598.12 POSTAGE 820.3901.411.000 POSTAGE -PROP 218 MAILING 1,157.26 POSTAGE 612.3505.411.000 2,755.38 *VENDOR TOTAL CITY OF UKIAH GL540R-V06.81 PAGE 1 CLAIM INVOICE 092675 82507 092721 FAX 092537 5874572 092538 5874967 092641 VP24544 092676 UMP 01-04 092654 31841 092539 5142914 092539 5142914 092722 63481 092722 63481 092722 63481 092723 295600 092724 295594 092677 10935 092678 252-1473821 092725 REIMBURSEMENT 092679 EMAIL 092679 EMAIL PO# F/P ID LINE P 125 00001 P 125 00002 P 125 00004 P 125 00005 P 125 00003 039540 P 125 00006 P 125 00007 039623 F 125 00008 039623 F 125 00009 P 125 00010 P 125 00011 P 125 00012 P 125 00014 P 125 00013 P 125 00015 P 125 00016 P 125 00017 P 126 00001 P 126 00002 ACCOUNTS PAYABLE 06/03/2010 09:45:44 VENDOR NAME DESCRIPTION BUSHBY SHARPENING INC/P. CHAINS CHAIN SHARPENING CAMARA/AMADOU CLASSES -DRUM SES II CHEVRON AND TEXACO BUSIN FUEL COMMERICAL POOL SYSTEMS POOL CHEMICALS DIST USE TAX COVELLA/JULIAN UNIFORM ALLOWANCE CREATIVE SRVS OF NEW ENG STICKER BADGES STATE USE TAX DIST USE TAX DAVIDSON/KATHLYN COLORED COPIES COPIES DEEP VALLEY SECURITY "24 JUN10 MONITORING JUN10 MONITORING JUN10 MONITORING JUN10 MONITORING JUN10 MONITORING JUN10 MONITORING JUN10 MONITORING JUN10 MONITORING JUN10 MONITORING JUN10 MONITORING JUN10 MONITORING Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 502.34 R & M NON -AUTO FIRE EQUI 105.2101.302.001 5.00 SPECIAL SUPPLIES 800.3728.690.000 507.34 *VENDOR TOTAL 238.00 CONTRACTUAL SERVICES 100.6120.250.000 33.30 TRAVEL & CONFERENCE EXPE 800.3733.160.000 57.01 POOL CHEMICALS 100.6130.690.001 0.23CR DISTRICT USE TAX LIABILI 900.205.237 56.78 *VENDOR TOTAL 195.05 UNIFORM ALLOWANCE (FD/PD 105.2001.157.000 199.74 SPECIAL SUPPLIES 203.2001.690.000 13.94CR STATE USE TAX LIABILITY 900.205.013 0.85CR DISTRICT USE TAX LIABILI 900.205.237 184.95 *VENDOR TOTAL 583.23 69.38 OFFICE SUPPLIES 105.2101.690.014 3.01 R & M NON -AUTO FIRE EQUI 105.2101.302.001 72.39 *VENDOR TOTAL AGREEMENT 27.29 BURGLAR ALARM MAINT. 100.3110.280.000 28.64 BURGLAR ALARM MAINTENANC 820.3901.280.000 28.64 BURGLAR ALARM MAINTENANC 612.3505.280.000 24.47 BURGLAR ALARM MAINTENANC '800.3733.280.000 128.83 BURGLAR ALARM MAINT. 100.6150.280.000 28.46 BURGLAR ALARM MAINT. 695.6120.280.000 28.46 SECURITY EXPENSE 100.6001.280.000 22.95 FIELD ALARM MONITORING 100.6115.280.000 42.96 CIVIC CENTER ALARMS 100.1915.280.000 41.88 BURGLAR ALARM MAINT. 410.6190.280.000 44.92 BURGLAR ALARM MAINTENANC 820.3908.280.000 447.50 *VENDOR TOTAL CITY OF UKIAH GL540R-V06.81 PAGE 2 CLAIM INVOICE 092642 716755 092680 715639 092726 INSTRUCTOR 092681 7898197269 092682 1004071 092682 1004071 092727 REIMBURSEMENT 092540 D10-05-5712 092540 D10-05-5712 092540 D10-05-5712 092683 3328 092684 5/19 TALLY 092728 185699 092728 185699 092728 185699 092728 185699 092728 185699 092728 185699 092728 185699 092728 185699 092728 185699 092728 185699 092728 185699 PO# F/P ID LINE P 125 00019 P 125 00018 P 125 00020 P 125 00021 P 125 00022 P 125 00023 P 125 00024 P 125 00025 P 125 00026 P 125 00027 P 125 00028 P 125 00029 P 125 00030 P 125 00031 P 125 00032 P 125 00033 P 125 00034 P 125 00035 P 125 00036 P 125 00037 P 125 00038 P 125 00039 P 125 00040 DISCOVERY OFFICE SYSTEMS COPIER MAINT AGREEMENT 583.23 CAPITAL LEASE PAYMENT 105.2001.255.000 092643 55E1013649 P 125 00041 COPIER MAINT AGREEMENT 371.15 COPIER 105.2101.255.005 092643 55E1013649 P 125 00042 COPIER MAINT AGREEMENT 53.02 LEASE -PURCHASE COSTS 678.2040.255.000 092643 55E1013649 P 125 00043 COPIER MAINT AGREEMENT 53.02 LEASE PURCHASE COSTS 220.4601.255.000 092643 55E1013649 P 125 00044 1,060.42 *VENDOR TOTAL ACCOUNTS PAYABLE CITY OF UKIAH 06/03/2010 09:45:44 Schedule of Bills Payable GL540R-V06.81 PAGE 3 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE EARTHSTONE CONSTRUCTION PLAYGROUND EQUIP 20,000.00 FIELD SIGNAGE FEES 900.205.236 092685 10-12 039686 P 125 00045 EBA ENGINEERING CORP YARD UST PROJECT 12,811.09 CONTRACTUAL SERVICES 250.3301.250.000 092644 21511 038696 P 125 00046 EXPERT WITNESS 531.00 CONTRACTUAL SERVICES 250.3301.250.000 092686 21519 039490 P 125 00047 13,342.09 *VENDOR TOTAL ECONOMIC DEVELOPMENT & APR-JUN10 PROG SRVS 2,500.00 ECONOMIC DEVLOP FINANCE 965.5616.250.004 092729 173 039519 F 125 00048 EEL RIVER FUELS LUBRICANT 69.43 GARAGE VEHICLE MAINT COS 105.2001.303.000 092645 65712 P 125 00049 EVERGREEN OIL INC HAZ WASTE DISP 1,575.00 CONTRACTUAL SERVICES 800.3733.250.000 092687 INV0509865 039596 F 125 00050 HAZ WASTE DISP 2,062.50 CONTRACTUAL SERVICES 800.3733.250.000 092687 INV0509865 039596 F 125 00051 HAZ WASTE DISP 125.00 CONTRACTUAL SERVICES 800.3733.250.000 092687 INV0509865 039596 F 125 00052 3,762.50 *VENDOR TOTAL FISHER WIRELESS SERVICES JUN10 RADIO MAINT 250.00 RADIO EQUIPMENT SERVICE 678.2040.250.002 092655 263 P 125 00053 GAUDETTE/KEITH CONCERT SOUND -6/6/10 1,400.00 CONCERT SERIES 900.205.226 092730 CONTRACT 039689 P 125 00055 LABOR 192.00 CONCERT SERIES 900.205.226 092731 COL.10.00397 P 125 00054 1,592.00 *VENDOR TOTAL GRANITE CONSTRUCTION COM ROCK/SAND/ASPHALT 387.47 COLD PATCH MATERIAL 100.3110.690.008 092688 123967 P 125 00058 ROCK/SAND/ASPHALT 110.06 AGGREGATE BASE 100.3110.690.002 092689 123966 P 125 00057 ROCK/SAND/ASPHALT 988.27 SPECIAL SUPPLIES 612.3510.690.000 092690 123965 P 125 00056 ROCK/SAND/ASPHALT 615.18 SPECIAL SUPPLIES 100.6001.690.000 092691 124029 P 125 00059 ROCK/SAND/ASPHALT 443.33 AGGREGATE BASE 100.3110.690.002 092692 124207 P 125 00060 ROCK/SAND/ASPHALT 136.42 CONCRETE/SUPPLIES 100.3110.690.004 092693 124208 P 125 00061 ROCK/SAND/ASPHALT 689.20 COLD PATCH MATERIAL 100.3110.690.008 092694 124209 P 125 00062 3,369.93 *VENDOR TOTAL HADLEYS INDUSTRIES SAFETY GLASSES 175.58 SAFETY SUPPLIES 820.3948.690.004 092695 3495 P 125 00063 SAFETY GLASSES 175.59 SPECIAL SUPPLIES 800.3733.690.000 092695 3495 P 125 00064 STATE USE TAX 26.64CR STATE USE TAX LIABILITY 900.205.013 092695 3495 P 125 00065 DIST USE TAX 1.61CR DISTRICT USE TAX LIABILI 900.205.237 092695 3495 P 125 00066 322.92 *VENDOR TOTAL HIGH VOLTAGE SUPPLY TANK DOOR GASKET 1,057.05 MACHINERY & EQUIPMENT 800.3642.800.000 092541 24133 039635 F 125 00067 FREIGHT 9.00 MACHINERY & EQUIPMENT 800.3642.800.000 092541 24133 039635 F 125 00068 1,066.05 *VENDOR TOTAL ACCOUNTS PAYABLE 06/03/2010 09:45:44 VENDOR NAME DESCRIPTION HUFFMAN/MICHELLE D3 EXAM FEES INTERCOUNTY MECHANICAL & LIGHTING -PLAYGROUND JIMENEZ/FERNANDO SEWER LATERAL GRANT KORTICK MFG. CO. CONN KROFCHIK/ROBERT C DESIGN SERVICES LACAL EQUIPMENT PARTS PARTS STATE USE TAX DIST USE TAX LINCOLN EQUIPMENT INC POOL SUPPLIES MALLORY CO BA EQUIP -BUMPER FREIGHT BA EQUIP BA EQUIP BA EQUIP FREIGHT RUBBISH HOOKS MARSH/SAMMIE UNIFORM ALLOWANCE MATHESON TRI -GAS DBA AER NITROGEN WELDER DIST USE TAX MCDONOUGH HOLLAND & ALLE APR10 LEGAL SRVS MENDOCINO COLLEGE CAPITAL OUTLAY FUNDS Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 100.00 CONFERENCE AND TRAINING 820.3908.160.000 2,110.63 FIELD SIGNAGE FEES 900.205.236 2,000.00 CITY SEWER LATERAL GRANT 614.3510.250.810 567.13 INVENTORY - PURCHASES 800.131.002 600.00 MOVIES IN THE PLAZA 900.205.235 249.30 VEHICLE REPAIR & MAINTEN 100.3110.303.000 249.29 VEHICLE REPAIR & MAINTEN 612.3580.303.000 37.82CR STATE USE TAX LIABILITY 900.205.013 2.29CR DISTRICT USE TAX LIABILI 900.205.237 458.48 *VENDOR TOTAL 576.74 EQUIPMENT MAINT & REPAIR 100.6130.302.000 5.87 SELF CONT'ND BREATHING A 105.2101.690.010 11.91 SELF CONT'ND BREATHING A 105.2101.690.010 365.73 SELF CONT'ND BREATHING A 105.2101.690.010 337.13 SELF CONT'ND BREATHING A 105.2101.690.010 1,252.80 SELF CONT'ND BREATHING A 105.2101.690.010 12.45 SELF CONT'ND BREATHING A 105.2101.690.010 177.03 R & M NON -AUTO FIRE EQUI 105.2101.302.001 2,162.92 *VENDOR TOTAL 00079 159.95 UNIFORM ALLOWANCE (FD/PD 105.2001.157.000 62.99 SPECIAL SUPPLIES 800.3642.690.000 743.80 SMALL TOOLS 100.1915.440.000 3.42CR DISTRICT USE TAX LIABILI 900.205.237 803.37 *VENDOR TOTAL 1,753.44 RDA CONSULTANTS 965.5603.250.000 500,000.00 COLLEGE CAPITAL OUTLAY 965.5603.250.010 CITY OF UKIAH GL540R-V06.81 PAGE 4 CLAIM INVOICE PO# F/P ID LINE 092696 REIMBURSEMENT P 125 00069 092732 1701-B 039690 F 125 00070 092733 PERMIT #P-151 P 125 00071 092697 28105 P 125 00072 092734 102 P 125 00073 092646 117429 -IN P 125 00074 092646 117429 -IN P 125 00075 092646 117429 -IN P 125 00076 092646 117429 -IN P 125 00077 092698 SI136949 P 125 00078 092543 3415865 039654 P 125 00080 092543 3415865 039654 P 125 00081 092544 3416132 039654 F 125 00082 092544 3416132 039654 F 125 00083 092544 3416132 039654 F 125 00084 092544 3416132 039654 F 125 00085 092545 3415087 P 125 00079 092735 REIMBURSEMENT P 125 00086 092542 10437324 P 125 00087 092699 10439306 P 125 00088 092699 10439306 P 125 00089 092647 222773 P 125 00090 092656 AGREEMENT P 125 00091 ACCOUNTS PAYABLE 06/03/2010 09:45:44 VENDOR NAME DESCRIPTION MOIRS POOL CHEMICALS MUNNELL & SHERRILL INC PLASTIC NAJERA/JUAN CARPET CLEANING -PRO SHOP NORTHERN SAFETY CO INC SQWINCHERS STATE USE TAX DIST USE TAX P. G. & E. COMPANY GAS -OBSERVATORY HSE PFM ASSET MANAGEMENT LLC APR10 INVESTMENT SRVS PRINTING PLUS BUSINESS CARDS BUSINESS CARDS-DUSKIN QUILL CORPORATION TONER CARTRIDGES TONER CARTRIDGES PAPER, BINDING COMBS RADAR SHOP INC/THE RADAR GUN REPAIRS STATE USE TAX DIST USE TAX REDWOOD PAPER & PACKAGIN LATEX GLOVES RENTAL SOLUTIONS LLC 2000W GENERATOR 2000W GENERATOR 2000W GENERATOR RMC WATER ENVIRONMENT MAR10 RRWA EXEC DIR MAR10 RRWA EXEC DIR OF Schedule of Bills Payable GL540R-V06.81YPAGEUKIA5 FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE 172.00 POOL CHEMICALS. 100.6130.690.001 092700 89142 P 125 00092 41.59 GARAGE VEHICLE MAINT COS 105.2001.303.000 092546 930451 P 125 00093 233.52 GROUND MAINTENANCE 695.6120.305.000 092701 4594 P 125 00094 238.78 SPECIAL SUPPLIES 800.3733.690.000 092702 P270085001025 P 125 00095 16.50CR STATE USE TAX LIABILITY 900.205.013 092702 P270085001025 P 125 00096 1.00CR DISTRICT USE TAX LIABILI 900.205.237 092702 P270085001025 P 125 00097 221.28 *VENDOR TOTAL 71.99 UTILITIES 100.6001.210.000 092703 4722717075-1 P 125 00098 6,764.49 CONTRACTUAL SERVICES 100.1910.250.000 092704 PFM -109064 P 125 00099 67.40 SPECIAL SUPPLIES 697.1305.690.000 092705 11980 P 125 00101 43.50 SPECIAL SUPPLIES 678.2040.690.000 092706 11947 P 125 00100 110.90 *VENDOR TOTAL 183.94 SPECIAL SUPPLIES 100.1201.690.000 092547 5299904 P 125 00102 183.94 SPECIAL SUPPLIES 100.1301.690.000 092547 5299904 P 125 00103 188.40 SPECIAL SUPPLIES 100.1905.690.000 092648 5613133 P 125 00104 556.28 *VENDOR TOTAL 129.59 RADAR UNITS REPAIR & CAL 105.2001.250.004 092649 RS -5931 P 125 00105 1.03CR STATE USE TAX LIABILITY 900.205.013 092649 RS -5931 P 125 00106 0.06CR DISTRICT USE TAX LIABILI 900.205.237 092649 RS -5931 P 125 00107 128.50 *VENDOR TOTAL 106.14 SPECIAL SUPPLIES 100.6130.690.000 092650 30063 P 125 00108 522.00 SAFETY SUPPLIES 612.3510.690.001 092548 CUST #6524 039647 F 125 00109 1,044.00 SPECIAL SUPPLIES 800.3733.690.000 092548 CUST ##6524 039647 F 125 00110 522.00 SMALL TOOLS 820.3948.440.000 092548 CUST #$6524 039647 F 125 00111 2,088.00 *VENDOR TOTAL 6,935.81 EXECUTIVE DIRECTOR SERVI 975.4750.250.100 092707 10741 P 125 00112 7,465.10 GENERAL BENEFIT PROJECTS 975.4750.250.200 092707 10741 P 125 00113 ACCOUNTS PAYABLE CITY OF UKIAH 06/03/2010 09:45:44 Schedule of Bills Payable GL540R-V06.81 PAGE 6 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE RMC WATER ENVIRONMENT MAR10 RRWA EXEC DIR 2,732.95 SPECIAL BENEFIT PROJECTS 975.4750.250.300 092707 10741 P 125 00114 APR10 RRWA EXEC DIR 5,607.34 EXECUTIVE DIRECTOR SERVI 975.4750.250.100 092708 10749 P 125 00115 APR10 RRWA EXEC DIR 5,018.13 GENERAL BENEFIT PROJECTS 975.4750.250.200 092708 10749 P 125 00116 APR10 RRWA EXEC DIR 2,138.81 SPECIAL BENEFIT PROJECTS 975.4750.250.300 092708 10749 P 125 00117 29,898.14 *VENDOR TOTAL RRM DESIGN GROUP RIVERSIDE PARK DESIGN 20,834.86 RIVERSIDE PARK DEVELOPME 140.6050.800.006 092651 4101310504 039516 P 125 00118 SAFEWAY INC FOOD/BEVERAGES 75.32 SPECIAL EVENTS/SUPPLIES 100.1001.690.000 092709 CUST #70438 P 125 00119 FOOD/BEVERAGES 149.22 EMPLOYEE RECOGNITION DIN 100.1001.690.003 092709 CUST #70438 P 125 00120 FOOD/BEVERAGES 3.98 INTERVIEW SUPPLIES 100.1601.690.003 092709 CUST #70438 P 125 00121 FOOD/BEVERAGES 11.77 SPECIAL SUPPLIES 100.6150.690.000 092709 OUST #70438 P 125 00122 FOOD/BEVERAGES 226.09 FOOD & BEVERAGE FOR CLIE 410.6190.690.002 092709 OUST #70438 P 125 00123 FOOD/BEVERAGES 43.98 SPECIAL SUPPLIES 600.5001.690.000 092709 CUST #70438 P 125 00124 510.36 *VENDOR TOTAL SCOTT/LORELEI M BANNER UPDATES 411.41 SPECIAL SUPPLIES 600.5001.690.000 092710 2954 P 125 00125 SIERRA CHEMICAL HYPOCHLORITE 3,832.98 CHEMICAL SUPPLIES 612.3580.520.000 092549 199649 P 125 00126 SOLID WASTE SYSTEMS INC. MAY10 GARBAGE FEES 27,077.34 PMTS TO USW, DOMESTIC 670.4901.270.000 092712 CONTRACT P 125 00127 SOLID WASTES OF WILLITS PIPE DISPOSAL 54.94 WTR SYSTM REPAIR MATERIA 820.3948.690.002 092711 30954 P 125 00128 SPORT CHRYSLER JEEP DODG MIRROR 131.59 VEHICLE REPAIR & MAINTEN 612.3580.303.000 092713 116272 P 125 00129 STAPLES OFFICE SUPPLIES 173.98 SPECIAL SUPPLIES 100.1965.690.000 092714 1371137 P 125 00130 OFFICE SUPPLIES 30.11 POSTAGE 100.6150.411.000 092714 1371137 P 125 00131 OFFICE SUPPLIES 22.14 SPECIAL SUPPLIES 100.6150.690.000 092714 1371137 P 125 00132 OFFICE SUPPLIES 43.24 OFFICE SUPPLIES 105.2101.690.014 092714 1371137 P 125 00133 OFFICE SUPPLIES 15.20 SPECIAL SUPPLIES 575.5801.690.000 092714 1371137 P 125 00134 OFFICE SUPPLIES 36.52 SPECIAL SUPPLIES 600.5001.690.000 092714 1371137 P 125 00135 OFFICE SUPPLIES 159.48 VEHICLE REPAIR & MAINT 612.3510.303.000 092714 1371137 P 125 00136 OFFICE SUPPLIES 113.07 OFFICE SUPPLIES 612.3510.690.002 092714 1371137 P 125 00137 OFFICE SUPPLIES 101.58 SPECIAL SUPPLIES 800.3728.690.000 092714 1371137 P 125 00138 OFFICE SUPPLIES 11.95 SPECIAL SUPPLIES 800.3733.690.000 092714 1371137 P 125 00139 OFFICE SUPPLIES 253.60 SPECIAL SUPPLIES 820.3908.690.000 092714 1371137 P 125 00140 OFFICE SUPPLIES 43.49 MISC OFFICE & COMP SUPPL 820.3948.690.001 092714 1371137 P 125 00141 1,004.36 *VENDOR TOTAL ACCOUNTS PAYABLE 06/03/2010 09:45:44 VENDOR NAME DESCRIPTION TARGET SPECIALTY PRODUCT FUNGICIDE FUNGICIDE FERTILIZER TAYLOR/TRENT N. UNIFORM ALLOWANCE UNIFORM ALLOWANCE TUFTS/MICHAEL J BACKGROUND CHECK POLYGRAPHS & REPORTS U S POST OFFICE POSTAGE-REC GUIDE UKIAH FORD LINCOLN MERCU VEHICLE PARTS/SUPPLIES VEHICLE PARTS/SUPPLIES VEHICLE PARTS/SUPPLIES VEHICLE PARTS/SUPPLIES VEHICLE PARTS/SUPPLIES VEHICLE PARTS/SUPPLIES UKIAH OXYGEN OXYGEN REGULATOR REPAIR FIRE EXT SRV UKIAH VALLEY LUMBER HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC UNITED STATES POSTAL SER POSTAGE WALDORF SCHOOL OF MENDO FACILITY DEPOSIT Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 1,044.33 SPECIAL SUPPLIES 695.6120.690.000 597.69 SPECIAL SUPPLIES 695.6120.690.000 1,793.07 SPECIAL SUPPLIES 695.6120.690.000 3,435.09 *VENDOR TOTAL 277.82 UNIFORM ALLOWANCE (FD/PD 105.2001.157.000 69.45 UNIFORM ALLOWANCE 678.2040.157.000 347.27 *VENDOR TOTAL 250.00 PSYCHOLOGICAL SERVICES 105.2001.250.012 400.00 PSYCHOLOGICAL SERVICES 105.2001.250.012 650.00 *VENDOR TOTAL 2,592.74 COST OF BROCHURES 100.6120.690.001 153.36 VEHICLE REPAIR & MAINTEN 100.6001.303.000 774.73 GARAGE VEHICLE MAINT COS 105.2001.303.000 43.36 AMBULANCES 105.2101.303.002 72.04 EQUIPMENT PARTS FOR RESA 575.5801.431.000 67.78 VENDOR LABOR & PARTS 820.3908.303.000 59.89 VEHICLE MAINT. & REPAIRS 820.3948.303.000 1,171.16 *VENDOR TOTAL 27.15 SPECIAL SUPPLIES 105.2101.690.000 80.50 EQUIPMENT PARTS FOR RESA 575.5801.431.000 107.65 *VENDOR TOTAL 112.07 SMALL TOOLS 100.3110.440.000 19.81 SPECIAL SUPPLIES 100.3110.690.000 12.29 SPECIAL SUPPLIES 612.3510.690.000 20.70 BLDG MAINT & REPAIRS 820.3908.301.000 18.28 WTR TREATMT PARTS/MATERI 820.3908.302.001 27.42 SMALL TOOLS 820.3908.440.000 27.11 WTR SYSTM REPAIR MATERIA 820.3948.690.002 237.68 *VENDOR TOTAL 5,600.00 PRE -PAID POSTAGE COSTS 100.103.001 300.00 PLAZA RENTALS 410.0700.540.003 CITY OF UKIAH GL540R-V06.81 PAGE 7 CLAIM INVOICE 092550 1281602 092550 1281602 092550 1281602 092736 REIMBURSEMENT 092736 REIMBURSEMENT 092652 2010-080 092653 202-10-001 092737 PERMIT #243 092715 ACCT 21244 092715 ACCT 21244 092715 ACCT 21244 092715 ACCT 21244 092715 ACCT 21244 092715 ACCT 21244 092716 U87007 092717 358140 092718 ACCT #1559 092718 ACCT #1559 092718 ACCT #1559 092718 ACCT #1559 092718 ACCT #1559 092718 ACCT #1559 092718 ACCT #1559 092657 ACCT 16443103 092738 REFUND PO# F/P ID LINE 039637 F 125 00142 039637 F 125 00143 039637 F 125 00144 P 125 00145 P 125 00146 P 125 00147 P 125 00148 P 125 00149 P 125 00150 P 125 00151 P 125 00152 P 125 00153 P 125 00154 P 125 00155 P 125 00156 P 125 00157 P 125 00158 P 125 00159 P 125 00160 P 125 00161 P 125 00162 P 125 00163 P 125 00164 P 125 00165 P 125 00166 ACCOUNTS PAYABLE 06/03/2010 09:45:44 VENDOR NAME DESCRIPTION WESCO GRAPHICS INC PRINT RECREATION GUIDE WESTERN SAFETY PRODUCTS PIPETTES DIST USE TAX WILLIAMS/FLOYD THOMPSON CPR CLASSES WYATT IRRIGATION SUPPLY IRRIGATION SUPPL Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 5,222.95 SPECIAL SUPPLIES 100.6120.690.000 375.91 SPECIAL SUPPLIES 800.3733.690.000 1.64CR DISTRICT USE TAX LIABILI 900.205.237 374.27 *VENDOR TOTAL 200.00 TRAVEL & CONFERENCE EXPE 600.5001.160.000 398.30 SPECIAL SUPPLIES 695.6120.690.000 CLAIM INVOICE 092739 25342 092719 79999-1 092719 79999-1 092720 042010 092551 236104 CITY OF UKIAH GL540R-V06.81 PAGE 8 PO# F/P ID LINE 039687 F 125 00167 P 125 00168 P 125 00169 P 125 00170 P 125 00171 ACCOUNTS PAYABLE CITY OF UKIAH 06/03/2010 09:45:44 Schedule of Bills Payable GL540R-V06.81 PAGE 9 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE REPORT TOTALS: 745,974.83 RECORDS PRINTED - 000173 ACCOUNTS PAYABLE 06/10/2010 16:38:27 Schedule of Bills Payable FUND RECAP: FUND DESCRIPTION DISBURSEMENTS 100 GENERAL FUND 41,002.27 105 MEASURE S GENERAL FUND 10,008.14 140 PARK DEVELOPMENT FUND 5,315.48 220 PKG. DIST. #1 OPER & MAINT 8.26 410 CONFERENCE CENTER FUND 106.18 575 GARAGE FUND 512.68 600 AIRPORT FUND 1,997.64 612 CITY/DIST. SEWER FUND 4,394.51 614 SEWER CAPITAL PROJECTS FUND 4,000.00 641 SANITATION DISTRICT SPECIAL 70.49 660 SANITARY DISPOSAL SITE FUND 8.26 678 PUBLIC SAFETY DISPATCH FUND 298.39 695 GOLF FUND 772.88 696 PURCHASING FUND 197.90 697 BILLING ENTERPRISE FUND 4,372.06 800 ELECTRIC FUND 27,883.71 806 PUBLIC BENEFITS CHARGES 3,841.85 820 WATER FUND 8,833.55 840 SPECIAL WATER FUND (CAP IMP) 45,445.27 900 SPECIAL DEPOSIT TRUST FUND 7,023.66 940 PAYROLL POSTING FUND 3,011.30 950 GENERAL SERVICE (ACCTS RECV) 533.77 960 COMMUNITY REDEV. AGENCY FUND 3,646.66 965 REDEVELOPMENT CAP IMPR FUND 208.26 TOTAL ALL FUNDS 173,493.17 BANK RECAP: BANK NAME DISBURSEMENTS ---- ---------------------------- UBOC UNION BANK OF CALIFORNIA 173,493.17 TOTAL ALL BANKS 173,493.17 THE PRECEDING LIST OF BILLS PAYABLE WAS REVI WED AND APPRPYEnj FOR PAKMENT. DATE ............ APPROVED BY ... .. CITY OF UKIAH GL060S-V06.81 RECAPPAGE GL540R ACCOUNTS PAYABLE 06/10/2010 16:38:27 VENDOR NAME DESCRIPTION ACME RIGGING & SUPPLY CO MISC SUPPLIES MISC SUPPLIES DIST USE TAX ACS JUN10 SOFTWARE MAINT JUN10 SOFTWARE MAINT JUN10 SOFTWARE MAINT ADAMS/MYRANDA UTILITY REFUND ADVANCED COLLISION REPAI REPAIR FENDER #4115 AFLAC - FLEX ONE UNREIMBURSED MEDICAL AGNEW/MARGARET CLASS-FELDENKRAIS ALPHA ANALYTICAL TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES ALSCO-AMERICAN LINEN DIV LINEN SERVICES LINEN SERVICES LINEN SERVICES AMERICAN SOLUTIONS FOR B BOOKMARKS POSTERS Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT.NAME FUND & ACCOUNT 4.34 EQUIPMENT MAINT & REPAIR 575.5801.302.000 97.61 SPECIAL SUPPLIES 800.3728.690.000 0.47CR DISTRICT USE TAX LIABILI 900.205.237 101.48 *VENDOR TOTAL 820.3908.250.000 189.64 CONTRACTUAL SERVICES 696.1390.250.000 853.34 CONTRACTUAL SERVICES 697.1305.250.000 853.34 CONTRACTUAL SERVICES 100.1301.250.000 1,896.32 *VENDOR TOTAL 820.3908.250.000 167.05 UTILITY CREDIT DAL CLEAR 950.115.101 300.00 GARAGE VEHICLE MAINT COS 105.2001.303.000 127.00 MEDICAL & DEPENDANT REIM 940.200.728 176.12 CONTRACTUAL SERVICES 100.6120.250.000 120.00 CONTRACTUAL SERVICES 820.3908.250.000 110.00 CONTRACTUAL SERVICES 820.3908.250.000 110.00 CONTRACTUAL SERVICES 820.3908.250.000 60.00 CONTRACTUAL SERVICES 820.3908.250.000 110.00 CONTRACTUAL SERVICES 820.3908.250.000 60.00 CONTRACTUAL SERVICES 820.3908.250.000 110.00 CONTRACTUAL SERVICES 820.3908.250.000 170.00 CONTRACTUAL SERVICES 820.3908.250.000 28.00 LAB TESTING SERVICES 612.3580.250.001 842.00 LAB TESTING SERVICES 612.3580.250.001 276.00 LAB TESTING SERVICES 612.3580.250.001 145.00 LAB TESTING SERVICES 612.3580.250.001 114.00 LAB TESTING SERVICES 612.3580.250.001 28.00 LAB TESTING SERVICES 612.3580.250.001 2,283.00 *VENDOR TOTAL 85.52 LAUNDRY SERVICES 575.5801.250.001 42.77 REPLACEMENT LINENS 105.2101.690.008 42.77 GARAGE VEHICLE MAINT COS 105.2001.303.000 171.06 *VENDOR TOTAL 573.12 CONCERT SERIES 681.86 CONCERT SERIES 900.205.226 900.205.226 CITY OF UKIAH GL540R-V06.81 PAGE 1 CLAIM INVOICE 092770 ACCT #3903 092770 ACCT #3903 092770 ACCT #3903 092771 538765 092771 538765 092771 538765 092762 74869-9 092849 1462 092851 FAX 092850 INSTRUCTOR 092773 50224 092774 50238 092775 50435 092776 50721 092777 50787 092778 50905 092779 51115 092780 51130 092781 50328 092782 50463 092783 50464 092784 50478 092785 50477 092786 51045 092772 CUST #14305 092772 CUST #14305 092772 CUST #14305 092852 5142908 092852 5142908 PO# F/P ID LINE P 165 00001 P 165 00002 P 165 00003 039184 P 165 00004 039184 P 165 00005 039184 P 165 00006 P 165 00007 P 165 00008 P 165 00009 P 165 00010 P 165 00011 P 165 00012 P 165 00014 P 165 00019 P 165 00020 P 165 00021 P 165 00023 P 165 00024 P 165 00013 P 165 00015 P 165 00016 P 165 00018 P 165 00017 P 165 00022 P 165 00025 P 165 00026 P 165 00027 039611 F 165 00028 039611 F 165 00029 ACCOUNTS PAYABLE 329-057560 039633 F 165 06/10/2010 16:38:27 092787 Schedule of Bills Payable 165 00062 FOR A/P ACCT ##CITUK VENDOR NAME 165 00063 092788 DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT AMERICAN SOLUTIONS FOR B SHIPPING 20.00 CONCERT SERIES 900.205.226 1,274.98 *VENDOR TOTAL AT&T 911 SYSTEM 223.51 RADIO EQUIPMENT SERVICE 678.2040.250.002 AT&T LIVE SCAN 1,020.67 TELEPHONE 105.2001.220.000 AT&T T1 TO INTERNET 8.39 TELEPHONE 100.1101.220.000 T1 TO INTERNET 33.14 TELEPHONE 100.1201.220.000 T1 TO INTERNET 37.32 TELEPHONE 100.1301.220.000 T1 TO INTERNET 33.14 TELEPHONE 100.1501.220.000 T1 TO INTERNET 16.52 TELEPHONE 100.1601.220.000 T1 TO INTERNET 24.88 TELEPHONE 100.1905.220.000 T1 TO INTERNET 33.14 TELEPHONE 100.1965.220.000 T1 TO INTERNET 207.13 TELEPHONE 105.2001.220.000 T1 TO INTERNET 91.16 TELEPHONE 105.2101.220.000 T1 TO INTERNET 8.26 TELEPHONE 100.2201.220.000 T1 TO INTERNET 33.14 TELEPHONE 100.3001.220.000 T1 TO INTERNET 8.26 TELEPHONE 100.3110.220.000 T1 TO INTERNET 4.17 TELEPHONE 100.6001.220.000 T1 TO INTERNET 24.88 TELEPHONE 100.6110.220.000 T1 TO INTERNET 24.88 TELEPHONE 100.6150.220.000 T1 TO INTERNET 8.26 TELEPHONE 220.4601.220.000 T1 TO INTERNET 16.52 TELEPHONE 410.6190.220.000 T1 TO INTERNET 16.52 TELEPHONE 600.5001.220.000 Tl TO INTERNET 8.26 TELEPHONE 612.3580.220.000 T1 TO INTERNET 8.26 TELEPHONE 660.3401.220.000 T1 TO INTERNET 24.88 TELEPHONE 678.2040.220.000 T1 TO INTERNET 4.17 TELEPHONE 695.6120.220.000 T1 TO INTERNET 8.26 TELEPHONE 696.1390.220.000 T1 TO INTERNET 78.72 TELEPHONE 697.1305.220.000 T1 TO INTERNET 58.02 TELEPHONE 800.3733.220.000 T1 TO INTERNET 24.88 TELEPHONE 820.3901.220.000 T1 TO INTERNET 16.52 TELEPHONE 820.3908.220.000 T1 TO INTERNET 8.26 TELEPHONE 960.5601.220.000 869.94 *VENDOR TOTAL AT&T DATACOMM VOICE/WAN TRUNK 2,566.50 MACHINERY & EQUIPMENT 100.1965.800.000 AT&T MOBILITY WIRELESS TELEPHONE 43.71 TELEPHONE EXPENSE 641.7402.220.001 B & B INDUSTRIAL SUPPLY MISC HARDWARE 51.45 CIVIC CENTER M & R 100.1915.301.000 MISC HARDWARE 39.18 VEHICLE REPAIR & MAINTEN 100.3110.303.000 CITY OF UKIAH GL540R-V06.81 PAGE 2 CLAIM INVOICE 092852 5142908 092854 707 911-7820 092855 600689542 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 092853 1401963 PO# F/P ID LINE 039611 F 165 00030 P 165 00031 P 165 00032 165 00033 165 00034 165 00035 165 00036 165 00037 165 00038 165 00039 165 00040 165 00041 165 00042 165 00043 165 00044 165 00045 165 00046 165 00047 165 00048 165 00049 165 00050 165 00051 165 00052 165 00053 165 00054 165 00055 165 00056 165 00057 165 00058 165 00059 165 00060 092658 329-057560 039633 F 165 00061 092787 287017917591 P 165 00062 092788 ACCT ##CITUK P 165 00063 092788 ACCT #CITUK P 165 00064 ACCOUNTS PAYABLE 06/10/2010 16:38:27 VENDOR NAME DESCRIPTION B & B INDUSTRIAL SUPPLY MISC HARDWARE MISC HARDWARE MISC HARDWARE MISC HARDWARE MISC HARDWARE MISC HARDWARE MISC HARDWARE MISC HARDWARE MISC HARDWARE BERTORELLI/LOUIE J SEWER LATERAL GRANT BISHOP/KATHERINE REPLACE P/R CK#95564 BUSCH/NANCY PORTABLE TOILET RENTAL CALIFORNIA CLETS USERS G ANNUAL DUES CANTEEN SERVICE FOOD ITEMS CHEVRON AND TEXACO BUSIN FUEL CLARK/ROBERT SEWER LATERAL GRANT COGGINS/JOE MAC KEYS DANIEL STEEL & MACHINE I FLOAT UNIT REPAIR DEFATTE EQUIPMENT INC REGULATOR DIST USE TAX EFFICIENCY SERVICES GROU MAY10 ADMIN SRVS OTHER SERVICES EXPENSES OF Schedule of Bills Payable GL540R-V06C81YPAGEUKIA3 FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE 78.15 SPECIAL SUPPLIES 100.3110.690.000 092788 ACCT #CITUK P 165 00065 6.39 EQUIPMENT MAINT & REPAIR 100.6001.302.000 092788 ACCT #CITUK P 165 00066 24.29 AMBULANCES 105.2101.303.002 092788 ACCT #CITUK P 165 00067 141.85 OPERATIONAL SUPPLIES 105.2101.690.001 092788 ACCT #CITUK P 165 00068 40.54 EQUIPMENT MAINT & REPAIR 612.3510.302.000 092788 ACCT #CITUK P 165 00069 91.32 SPECIAL SUPPLIES 612.3510.690.000 092788 ACCT #CITUK P 165 00070 3.57 EQUIPMENT MAINT & REPAIR 820.3908.302.000 092788 ACCT #CITUK P 165 00071 18.42 VEHICLE MAINT. & REPAIRS 820.3948.303.000 092788 ACCT #CITUK P 165 00072 12.75 WTR SYSTM REPAIR MATERIA 820.3948.690.002 092788 ACCT #CITUK P 165 00073 507.91 *VENDOR TOTAL 2,000.00 DIST. SEWER LATERAL GRAN 614.3510.250.811 092856 PERMIT #180 P 165 00074 110.30 WAGES & SALARIES PAYABLE 940.203.000 092857 EE#7754 P 165 00075 152.25 SPECIAL SUPPLIES 965.5612.690.000 092858 43288 P 165 00076 50.00 TRAVEL, TRAINING & CONF 678.2040.160.000 092859 NONE P 165 00077 612.84 CONCESSIONS 100.6130.690.002 092860 4115 P 165 00078 112.58 FUELS & LUBRICANTS 105.2001.450.000 092789 7898197277 P 165 00079 2,000.00 CITY SEWER LATERAL GRANT 614.3510.250.810 092861 PERMIT #172 P 165 00080 6.53 FIRE APPARATUS 105.2101.303.001 092790 10927 P 165 00081 171.31 EQUIPMENT MAINT & REPAIR 820.3908.302.000 092659 5242 P 165 00082 88.03 VEHICLE REPAIR & MAINTEN 100.3301.303.000 092740 4336 P 165 00083 0.40CR DISTRICT USE TAX LIABILI 900.205.237 092740 4336 P 165 00084 87.63 *VENDOR TOTAL 3,000.00 PUB BENEFITS PROGR MGMT 806.3765.250.007 092791 1102 P 165 00085 360.00 PUB BENEFITS PROGR MGMT 806.3765.250.007 092791 1102 P 165 00086 481.85 PUB BENEFITS PROGR MGMT 806.3765.250.007 092791 1102 P 165 00087 3,841.85 *VENDOR TOTAL ACCOUNTS PAYABLE CITY OF UKIAH 06/10/2010 16:38:27 Schedule of Bills Payable GL540R-V06.81 PAGE 4 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE EVERGREEN JOB &SAFETY TR APR10 SAFETY PROG 903.27 CONTRACTUAL SERVICES 800.3733.250.000 092792 2744 039288 P 165 00088 FISHER WIRELESS SERVICES SPEAKER BRACKET 11.20 GARAGE VEHICLE MAINT COS 105.2001.303.000 092862 203941 P 165 00102 BATTERY 130.50 OPERATIONAL SUPPLIES 105.2101.690.001 092863 204043 P 165 00104 FCC RADIO CHECK 60.00 GARAGE VEHICLE MAINT COS 105.2001.303.000 092864 203282 P 165 00099 RADIO REPAIRS 125.25 GARAGE VEHICLE MAINT COS 105.2001.303.000 092865 204012 P 165 00103 RADIO REPAIRS 212.44 R & M RADIO EQUIPMENT 105.2101.302.000 092866 203690 P 165 00100 RADIO REPAIRS 60.00 R & M RADIO EQUIPMENT 105.2101.302.000 092867 203691 P 165 00101 RADIO REPAIRS 274.84 SPECIAL SUPPLIES 105.2190.690.000 092868 203138 039696 P 165 00093 RADIO REPAIRS 153.53 SPECIAL SUPPLIES 105.2190.690.000 092869 203135 039696 P 165 00090 RADIO REPAIRS 220.21 SPECIAL SUPPLIES 105.2190.690.000 092870 203137 039696 P 165 00092 RADIO REPAIRS 326.08 SPECIAL SUPPLIES 105.2190.690.000 092871 203136 039696 P 165 00091 RADIO REPAIRS 414.00 SPECIAL SUPPLIES 105.2190.690.000 092872 203195 039696 P 165 00098 RADIO REPAIRS 189.38 SPECIAL SUPPLIES 105.2190.690.000 092873 203141 039696 P 165 00096 RADIO REPAIRS 234.90 SPECIAL SUPPLIES 105.2190.690.000 092874 203134 039696 P 165 00089 RADIO REPAIRS 326.08 SPECIAL SUPPLIES 105.2190.690.000 092875 203142 039696 P 165 00097 RADIO REPAIRS 36.98 SPECIAL SUPPLIES 105.2190.690.000 092876 203139 039696 F 165 00094 RADIO REPAIRS 237.86 R & M RADIO EQUIPMENT 105.2101.302.000 092876 203139 039696 F 165 00095 3,013.25 *VENDOR TOTAL FLEETPRIDE MISC PARTS 7.48 EQUIPMENT MAINT & REPAIR 575.5801.302.000 092793 ACCT #726408 P 165 00105 MISC PARTS 79.19 EQUIPMENT MAINT & REPAIR 695.6120.302.000 092793 ACCT #726408 P 165 00106 MISC PARTS 15.50 VEHICLE REPAIR & MAINTEN 800.3765.303.000 092793 ACCT #726408 P 165 00107 MISC PARTS 2.65 VENDOR LABOR & PARTS 820.3908.303.000 092793 ACCT #726408 P 165 00108 DIST USE TAX 0.47CR DISTRICT USE TAX LIABILI 900.205.237 092793 ACCT #726408 P 165 00109 104.35 *VENDOR TOTAL FOWLER MOTORS INC./KEN PARTS 262.22 VEHICLE REPAIR & MAINTEN 100.3110.303.000 092794 69686 P 165 00110 FRIEDMAN BROS HARDWARE HARDWARE/TOOLS/MISC 633.14 CIVIC CENTER M & R 100.1915.301.000 092795 CUST #5165 P 165 00111 HARDWARE/TOOLS/MISC 67.43 SMALL TOOLS 100.1915.440.000 092795 CUST #5165 P 165 00112 HARDWARE/TOOLS/MISC 223.72 SPECIAL SUPPLIES 100.1915.690.000 092795 CUST #5165 P 165 00113 HARDWARE/TOOLS/MISC 33.21 SPECIAL SUPPLIES 100.1965.690.000 092795 OUST #5165 P 165 00114 HARDWARE/TOOLS/MISC 40.78 SPECIAL SUPPLIES 105.2001.690.000 092795 CUST #5165 P 165 00115 HARDWARE/TOOLS/MISC 86.00 SMALL TOOLS 100.3110.440.000 092795 CUST #5165 P 165 00116 HARDWARE/TOOLS/MISC 295.12 SPECIAL SUPPLIES 100.3110.690.000 092795 CUST #5165 P 165 00117 HARDWARE/TOOLS/MISC 207.66 SPECIAL SUPPLIES 100.3110.690.000 092795 CUST #5165 P 165 00118 HARDWARE/TOOLS/MISC 21.70 VEHICLE REPAIR & MAINTEN 100.3301.303.000 092795 CUST #5165 P 165 00119 HARDWARE/TOOLS/MISC 706.96 SPECIAL SUPPLIES 100.6001.690.000 092795 CUST #5165 P 165 00120 HARDWARE/TOOLS/MISC 143.35 SPECIAL SUPPLIES 100.6110.690.000 092795 CUST #5165 P 165 00121 HARDWARE/TOOLS/MISC 10.40 SPECIAL SUPPLIES 100.6115.690.000 092795 CUST #5165 P 165 00122 HARDWARE/TOOLS/MISC 487.92 EQUIPMENT MAINT & REPAIR 100.6130.302.000 092795 CUST #5165 P 165 00123 HARDWARE/TOOLS/MISC 52.41 SPECIAL SUPPLIES 100.6130.690.000 092795 CUST #5165 P 165 00124 HARDWARE/TOOLS/MISC 51.51 SPECIAL SUPPLIES 100.6150.690.000 092795 CUST #5165 P 165 00125 HARDWARE/TOOLS/MISC 38.05 GARAGE VEHICLE MAINT COS 105.2001.303.000 092795 CUST #5165 P 165 00126 ACCOUNTS PAYABLE CITY OF UKIAH 06/10/2010 16:38:27 Schedule of Bills Payable GL540R-V06.81 PAGE 5 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE FRIEDMAN BROS HARDWARE HARDWARE/TOOLS/MISC 184.10 SPECIAL SUPPLIES 105.2001.690.000 092795 CUST #5165 P 165 00127 HARDWARE/TOOLS/MISC 72.49 R & M NON -AUTO FIRE EQUI 105.2101.302.001 092795 CUST #5165 P 165 00128 HARDWARE/TOOLS/MISC 84.23 R & M NON -AUTO EMS EQUIP 105.2101.302.002 092795 CUST #5165 P 165 00129 HARDWARE/TOOLS/MISC 6.54 FIRE APPARATUS 105.2101.303.001 092795 OUST #5165 P 165 00130 HARDWARE/TOOLS/MISC 36.90 OPERATIONAL SUPPLIES 105.2101.690.001 092795 CUST #5165 P 165 00131 HARDWARE/TOOLS/MISC 151.28 BLDG & GROUNDS MAINTENAN 600.5001.305.000 092795 CUST #5165 P 165 00132 HARDWARE/TOOLS/MISC 22.71 SMALL TOOLS 612.3510.440.000 092795 CUST #5165 P 165 00133 HARDWARE/TOOLS/MISC 99.85 SPECIAL SUPPLIES 612.3510.690.000 092795 CUST #5165 P 165 00134 HARDWARE/TOOLS/MISC 248.86 EQUIPMENT MAINT & REPAIR 612.3580.302.000 092795 CUST #5165 P 165 00135 HARDWARE/TOOLS/MISC 150.68 LUMBER & BUILDING SUPPLI 612.3580.540.000 092795 CUST #5165 P 165 00136 HARDWARE/TOOLS/MISC 326.25 SPECIAL SUPPLIES 695.6120.690.000 092795 CUST #5165 P 165 00137 HARDWARE/TOOLS/MISC 292.86 SPECIAL SUPPLIES 800.3642.690.000 092795 CUST #5165 P 165 00138 HARDWARE/TOOLS/MISC 196.84 SPECIAL SUPPLIES 800.3728.690.000 092795 CUST #5165 P 165 00139 HARDWARE/TOOLS/MISC 66.43 SPECIAL SUPPLIES 800.3733.690.000 092795 CUST #5165 P 165 00140 HARDWARE/TOOLS/MISC 15.52 SPECIAL SUPPLIES 800.5536.690.000 092795 CUST #5165 P 165 00141 HARDWARE/TOOLS/MISC 84.77 SMALL TOOLS 820.3908.440.000 092795 CUST #5165 P 165 00142 HARDWARE/TOOLS/MISC 209.15 SPECIAL SUPPLIES 820.3908.690.000 092795 CUST #5165 P 165 00143 HARDWARE/TOOLS/MISC 293.52 WTR SYSTM REPAIR MATERIA 820.3948.690.002 092795 CUST #5165 P 165 00144 5,642.34 *VENDOR TOTAL GAS EQUIPMENT SYSTEMS IN 256 RMFGD CNG FUELMAKER 5,949.98 GRINDER/LEVELER 100.3110.800.000 092877 7222 039695 P 165 00145 256 SHIPPING 300.00 GRINDER/LEVELER 100.3110.800.000 092877 7222 039695 P 165 00146 6,249.98 *VENDOR TOTAL GAUDETTE/KEITH CONCERT SUPPORT -6/20/10 1,400.00 CONCERT SERIES 900.205.226 092878 CONTRACT 039689 P 165 00147 ADDL LABOR 192.00 CONCERT SERIES 900.205.226 092878 CONTRACT P 165 00148 1,592.00 *VENDOR TOTAL GAUT/ESTATE OF C. TED UTILITY REFUND 72.97 UTILITY CREDIT BAL CLEAR 950.115.101 092763 79778-7 P 165 00149 GENERAL PACIFIC INC. COND, #2 STR, CU 2,626.47 INVENTORY - PURCHASES 800.131.002 092796 1112124 039620 F 165 00153 WRAPLOCK TIE 549.67 MACHINERY & EQUIPMENT 800.3646.800.000 092797 1111646 039569 P 165 00150 WRAPLOCK TIE 213.76 MACHINERY & EQUIPMENT 800.3646.800.000 092797 1111646 P 165 00151 15KV AL COND 10,511.90 MACHINERY & EQUIPMENT 800.3646.800.000 092798 1111896 039569 P 165 00152 13,901.80 *VENDOR TOTAL GRADY COMPANY INC/KEN CALIBRATION GAS 258.94 TRAINING MAT & SAFETY SU 612.3580.690.002 092741 13971 P 165 00154 GRAHAM/KATHERINE FACILITY DEPOSIT 500.00 RECREATION DEPT. RENTALS 100.0700.520.000 092799 REFUND P 165 00155 GRAHAM/KATIE E CLASS -BODY SCULPTING 583.10 CONTRACTUAL SERVICES 100.6120.250.000 092879 INSTRUCTOR P 165 00156 ACCOUNTS PAYABLE CITY OF UKIAH 06/10/2010 16:38:27 Schedule of BillS Payable GL540R-V06.81 PAGE 6 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE GREBIL/LYNNE FLAGS 45.51 CONCESSIONS 100.6130.690.002 092800 REIMBURSEMENT P 165 00157 HOLLAND/DEBBIE UTILITY REFUND 7.01 UTILITY CREDIT BAL CLEAR 950.115.101 092764 100611-3 P 165 00158 HOME ENERGY ASSISTANCE P CR BAL REFUND -S JARDSTRM 73.50 UTILITY CREDIT BAL CLEAR 950.115.101 092880 56870-9 P 165 00159 INTERSTATE BATTERIES BATTERIES 102.17 VEHICLE REPAIR & MAINTEN 100.3110.303.000 092801 ACCT #6067 P 165 00160 BATTERIES 204.34 GARAGE VEHICLE MAINT COS 105.2001.303.000 092801 ACCT #6067 P 165 00161 BATTERIES 48.88 R & M NON -AUTO EMS EQUIP 105.2101.302.002 092801 ACCT #6067 P 165 00162 355.39 *VENDOR TOTAL KELLY-MOORE PAINT COMPAN PAINT SUPPLIES 110.37 EQUIPMENT MAINT & REPAIR 100.6130.302.000 092802 910-UK6233 P 165 00163 KNIGHT/DONALD A PLAYGROUND SIGN 217.50 FIELD SIGNAGE FEES 900.205.236 092881 16374 P 165 00164 DIST USE TAX 1.00CR DISTRICT USE TAX LIABILI 900.205.237 092881 16374 P 165 00165 216.50 *VENDOR TOTAL LEE/KAREN CLASSES -TAI CHI 294.00 CONTRACTUAL SERVICES 100.6120.250.000 092882 INSTRUCTOR P 165 00166 LEXISNEXIS RISK DATA MGM MAY10 SEARCH SRVS 81.50 MAJOR CRIMES INVESTIGATI 105.2001.500.002 092803 1410964-5/31 P 165 00167 MALDONADO SR/LOUIS J MAY10 TRAINING RENT 350.00 TRAVEL & CONFERENCE EXPE 105.2001.160.000 092804 268486 P 165 00168 MAY10 TRAINING RENT 350.00 TRAVEL & CONFERENCE EXPE 105.2101.160.000 092804 268486 P 165 00169 700.00 *VENDOR TOTAL MANN/PAMELA UTILITY REFUND 26.78 ACCTS. REC.-INVOICES UVS 641.115.001 092769 88081-5 P 165 00170 MANNION/SHERI TRAVEL 6/21-6/23/10 276.00 TRAVEL & CONFERENCE EXPE 100.1601.160.000 092883 ADVANCE P 165 00171 MCNAB/DUSTIN TRAINING 11/5-11/9/9 100.00 TRAVEL & CONFERENCE EXPE 105.2101.160.000 092805 REIMBURSEMENT P 165 00172 UNIFORM ALLOWANCE 67.48 UNIFORM ALLOWANCE (FD/PD 105.2101.157.000 092884 REIMBURSEMENT P 165 00173 167.48 *VENDOR TOTAL MENDES SUPPLY COMPANY JANITORIAL SUPPLIES 1,394.00 SPECIAL SUPPLIES 100.1915.690.000 092806 M004860-00 039631 P 165 00174 ADDL SALES TAX 9.18 SPECIAL SUPPLIES 100.1915.690.000 092806 M004860-00 039631 P 165 00175 1,403.18 *VENDOR TOTAL ACCOUNTS PAYABLE 06/10/2010 16:38:27 VENDOR NAME DESCRIPTION MENDOCINO COUNTY EMS APR10 TRANSPORTS FEES MAY10 TRANSPORTS FEES MENDOCINO COUNTY FARM SU FERTILIZER MILLER/DARRELL TRAINING -COMM 1B,RAMSEIR TRAINING -COMM 1B,MCNAB TRAINING-MGMNT 1-MCNAB MILLER/DARRELL UNIFORM ALLOWANCE MUNI SERVICES LLC QTRLY AUDIT SRVS 12/31/9 MUNICIPAL MAINTENANCE EQ PARTS PARTS PARTS PARTS NELSON/TERRY PETTY CASH BOX-SUPPL PETTY CASH BOX -BEVERAGES NORTHERN AGGREGATES INC BASE ON TRAC OVERNIGHT MAIL OVERNIGHT MAIL OVERNIGHT MAIL OVERNIGHT MAIL ONE SOURCE DISTRIBUTORS DEADENDS POLE & GUY GUARD MARKERS CANISTER FLUKE METER 10' ALLEY ARM BRACE Schedule of BillS Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 370.50 AMBULANCE PERMIT FEES 105.2101.347.000 532.00 AMBULANCE PERMIT FEES 105.2101.347.000 902.50 *VENDOR TOTAL 101.70 426.08 SPECIAL SUPPLIES 100.6001.690.000 100.00 TRAVEL & CONFERENCE EXPE 105.2101.160.000 100.00 TRAVEL & CONFERENCE EXPE 105.2101.160.000 100.00 TRAVEL & CONFERENCE EXPE 105.2101.160.000 300.00 *VENDOR TOTAL 00183 480.40 UNIFORM ALLOWANCE (FD/PD 105.2101.157.000 1,005.00 CONTRACTUAL SERVICES 100.1301.250.000 22.35 VEHICLE REPAIR & MAINT 612.3510.303.000 54.69 VEHICLE REPAIR & MAINTEN 100.3110.303.000 109.05 VEHICLE REPAIR & MAINT 612.3510.303.000 169.13 VEHICLE REPAIR & MAINTEN 100.3110.303.000 355.22 *VENDOR TOTAL 00190 11.94 SPECIAL SUPPLIES 410.6190.690.000 15.96 FOOD & BEVERAGE FOR CLIE 410.6190.690.002 27.90 *VENDOR TOTAL 00193 440.55 WTR SYSTM REPAIR MATERIA 820.3948.690.002 8.20 POSTAGE 5.00 POSTAGE 51.33 POSTAGE 37.17 POSTAGE 101.70 *VENDOR TOTAL 542.01 INVENTORY - PURCHASES 125.06 INVENTORY - PURCHASES 59.81 SPECIAL SUPPLIES 302.67 SMALL TOOLS 944.06 INVENTORY - PURCHASES 100.3001.411.000 100.1101.411.000 820.3901.411.000 612.3505.411.000 800.131.002 800.131.002 800.3650.690.000 800.3729.440.000 800.131.002 CITY OF UKIAH GL540R-V06.81 PAGE 7 CLAIM INVOICE 092808 NONE 092809 NONE 092807 ACCT 6705 092886 NONE 092886 NONE 092886 NONE 092885 REIMBURSEMENT 092810 22328 092660 60658 -IN 092661 60672 -IN 092662 60774 -IN 092742 60963 -IN 092811 REIMBURSEMENT 092811 REIMBURSEMENT 092743 36068 092813 6820214 092813 6820214 092813 6820214 092813 6820214 092744 53304699.001 092745 53307260.001 092746 53303031.001 092747 53313892.001 092748 53300420.001 PO# F/P ID LINE P 165 00176 P 165 00177 P 165 00178 P 165 00179 P 165 00180 P 165 00181 P 165 00182 P 165 00183 P 165 00184 P 165 00185 P 165 00186 P 165 00187 P 165 00188 P 165 00189 P 165 00190 P 165 00191 P 165 00192 P 165 00193 P 165 00194 P 165 00200 P 165 00201 P 165 00199 P 165 00202 039641 P 165 00196 ACCOUNTS PAYABLE CITY OF UKIAH 06/10/2010 16:38:27 Schedule of Bills Payable GL540R-V06.81 PAGE 8 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE ONE SOURCE DISTRIBUTORS 7' ALLEY ARM BRACE 275.55 INVENTORY - PURCHASES 800.131.002 092749 53300420.002 039641 P 165 00197 POLE TOP PIN BRACKET 1,758.88 INVENTORY - PURCHASES 800.131.002 092750 S3300420.003 039641 F 165 00198 LUMINAIRE, 150W 3,393.65 INVENTORY - PURCHASES 800.131.002 092751 S3262271.003 039520 F 165 00195 7,401.69 *VENDOR TOTAL ONLINE INFORMATION SRVS MAY10 ONLINE REPORTING 300.00 CONTRACTUAL SERVICES 697.1305.250.000 092812 257545 P 165 00203 OPERATING ENGINEER PUBLI JUL10 HEALTH INSUR 2,774.00 NON-EMPLOYEE HEALTH INS. 940.200.724 092887 86138 =10 P 165 00204 OPPERMAN & SON INC. MISC VEHICLE PARTS 147.28 VEHICLE REPAIR & MAINTEN 100.3110.303.000 092814 ACCT 16373 P 165 00205 MISC VEHICLE PARTS 539.80 FIRE APPARATUS 105.2101.303.001 092814 ACCT 16373 P 165 00206 MISC VEHICLE PARTS 287.25 EQUIPMENT PARTS FOR RESA 575.5801.431.000 092814 ACCT 16373 P 165 00207 MISC VEHICLE PARTS 30.41 VEHICLE REPAIR & MAINTEN 600.5001.303.000 092814 ACCT 16373 P 165 00208 MISC VEHICLE PARTS 30.63 VEHICLE REPAIR & MAINT 612.3510.303.000 092814 ACCT 16373 P 165 00209 1,035.37 *VENDOR TOTAL OROZCO/JUAN V TRANSLATIONS 82.50 CONTRACTUAL SERVICES 820.3901.250.000 092888 NONE 039700 F 165 00210 TRANSLATIONS 82.50 CONTRACTUAL SERVICES 612.3505.250.000 092888 NONE 039700 F 165 00211 165.00 *VENDOR TOTAL PACE SUPPLY CORP BLADES 42.90 SPECIAL SUPPLIES 800.3728.690.000 092663 2890262 P 165 00226 DISCOUNT 0.86CR SPECIAL SUPPLIES 800.3728.690.000 092663 2890262 P 165 00227 GASKETS 27.47 WTR SYSTM REPAIR MATERIA 820.3948.690.002 092664 2884786 P 165 00218 DISCOUNT 0.55CR WTR SYSTM REPAIR MATERIA 820.3948.690.002 092664 2884786 P 165 00219 COUPLING 92.40 WTR SYSTM REPAIR MATERIA 820.3948.690.002 092665 2886881 P 165 00220 DISCOUNT 1.85CR WTR SYSTM REPAIR MATERIA 820.3948.690.002 092665 2886881 P 165 00221 GATE VALVES 404.28 WTR TREATMT PARTS/MATERI 820.3908.302.001 092666 2896597 P 165 00234 DISCOUNT 8.09CR WTR TREATMT PARTS/MATERI 820.3908.302.001 092666 2896597 P 165 00235 PLUMBING MATERIALS 726.47 LUMBER & BUILDING SUPPLI 612.3580.540.000 092667 2891875 P 165 00228 DISCOUNT 14.53CR LUMBER & BUILDING SUPPLI 612.3580.540.000 092667 2891875 P 165 00229 BALL 54.19 WTR SYSTM REPAIR MATERIA 820.3948.690.002 092668 2895175 P 165 00232 DISCOUNT 1.08CR WTR SYSTM REPAIR MATERIA 820.3948.690.002 092668 2895175 P 165 00233 PIPE MATERIALS 197.54 WTR SYSTM REPAIR MATERIA 820.3948.690.002 092669 2880907 P 165 00214 DISCOUNT 3.95CR WTR SYSTM REPAIR MATERIA 820.3948.690.002 092669 2880907 P 165 00215 PIPE MATERIALS 315.70 WTR SYSTM REPAIR MATERIA 820.3948.690.002 092670 2884341 P 165 00216 DISCOUNT 6.31CR WTR SYSTM REPAIR MATERIA 820.3948.690.002 092670 2884341 P 165 00217 SPOOL RETURNED 308.31CR WTR SYSTM REPAIR MATERIA 820.3948.690.002 092671 CM02884341 P 165 00212 DISCOUNT 6.17 WTR SYSTM REPAIR MATERIA 820.3948.690.002 092671 CM02884341 P 165 00213 WATER LIDS 369.90 INVENTORY - PURCHASES 820.131.002 092752 2888868 P 165 00224 DISCOUNT 7.40CR INVENTORY - PURCHASES 820.131.002 092752 2888868 P 165 00225 WATER LIDS 534.96 INVENTORY - PURCHASES 820.131.002 092753 2888435 P 165 00222 DISCOUNT 10.70CR INVENTORY - PURCHASES 820.131.002 092753 2888435 P 165 00223 ACCOUNTS PAYABLE CITY OF UKIAH 06/10/2010 16:38:27 Schedule of Bills Payable GL540R-V06.81 PAGE 9 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE PACE SUPPLY CORP PIPE MATERIALS 47.52 SPECIAL SUPPLIES 612.3510.690.000 092754 2900967 P 165 00242 DISCOUNT 0.95CR SPECIAL SUPPLIES 612.3510.690.000 092754 2900967 P 165 00243 WRENCH 46.49 SMALL TOOLS 820.3948.440.000 092755 2899059 P 165 00240 DISCOUNT 0.93CR SMALL TOOLS 820.3948.440.000 092755 2899059 P 165 00241 REDUCER 42.63 WTR SYSTM REPAIR MATERIA 820.3948.690.002 092756-2897543 P 165 00238 DISCOUNT 0.85CR WTR SYSTM REPAIR MATERIA 820.3948.690.002 092756 2897543 P 165 00239 BOLT SET 4.39 EQUIPMENT MAINT & REPAIR 820.3908.302.000 092757 2897520 P 165 00236 DISCOUNT 0.09CR EQUIPMENT MAINT & REPAIR 820.3908.302.000 092757 2897520 P 165 00237 NO-LEAD INVENTORY PARTS 4,506.14 INVENTORY - PURCHASES 820.131.002 092815 2894230 039662 P 165 00230 DISCOUNT 90.12CR INVENTORY - PURCHASES 820.131.002 092815 2894230 039662 P 165 00231 6,962.58 *VENDOR TOTAL PHILLIPS/JOHN M. EVAL TREES/OAK MANOR MOB 300.00 CONTRACTUAL SERVICES 100.3110.250.000 092816 NONE P 165 00244 PLEASANT VIEW DAIRY CREAMER 24.39 FOOD & BEVERAGE FOR CLIE 410.6190.690.002 092817 6325182 P 165 00246 CONCESSIONS ITEMS 183.78 CONCESSIONS 100.6130.690.002 092889 CUST #24793 P 165 00245 208.17 *VENDOR TOTAL POPLAWSKI/KAREN CLASSES-FELDENKRAIS 264.18 CONTRACTUAL SERVICES 100.6120.250.000 092890 INSTRUCTOR P 165 00247 POPOVIC/ZARKA MILEAGE 5/26-5/27/10 111.00 CONTRACTUAL SERVICES 100.1201.250.000 092818 REIMBURSEMENT P 165 00248 POWER INDUSTRIES INC HYDRAULIC FILTER 432.68 SPECIAL SUPPLIES 800.5536.690.000 092758 S033064A P 165 00251 DIST USE TAX 1.90CR DISTRICT USE TAX LIABILI 900.205.237 092758 S033064A P 165 00252 HYDRAULIC FILTER 467.95 SPECIAL SUPPLIES 800.5536.690.000 092759 5033064 P 165 00249 DIST USE TAX 2.06CR DISTRICT USE TAX LIABILI 900.205.237 092759 5033064 P 165 00250 896.67 *VENDOR TOTAL R & R PRODUCTS, INC. PUTTING CUPS 126.08 SPECIAL SUPPLIES 695.6120.690.000 092672 CD1332626 P 165 00253 RAPPORT/DAVID J LEGAL SRVS-CITY 11,477.16 MONTHLY RETAINER 100.1401.250.000 092819 4801 039163 P 165 00254 LEGAL SRVS-RDA 3,638.40 CONTRACTUAL SERVICES 960.5601.250.000 092820 4802 039163 P 165 00255 15,115.56 *VENDOR TOTAL REDWOOD AUTO SUPPLY CO VEHICLE PARTS/SUPPL 66.99 VEHICLE REPAIR & MAINTEN 100.3110.303.000 092821 ACCT #2430 P 165 00256 VEHICLE PARTS/SUPPL 51.90 GARAGE VEHICLE MAINT COS 105.2001.303.000 092821 ACCT #2430 P 165 00257 VEHICLE PARTS/SUPPL 36.70 R & M NON-AUTO EMS EQUIP 105.2101.302.002 092821 ACCT #2430 P 165 00258 VEHICLE PARTS/SUPPL 31.81 FIRE APPARATUS 105.2101.303.001 092821 ACCT #2430 P 165 00259 VEHICLE PARTS/SUPPL 128.09 EQUIPMENT PARTS FOR RESA 575.5801.431.000 092821 ACCT #2430 P 165 00260 VEHICLE PARTS/SUPPL 5.20 VEHICLE REPAIR & MAINT 612.3510.303.000 092821 ACCT #2430 P 165 00261 VEHICLE PARTS/SUPPL 210.96 VEHICLE REPAIR & MAINTEN 612.3580.303.000 092821 ACCT #2430 P 165 00262 ACCOUNTS PAYABLE 06/10/2010 16:38:27 VENDOR NAME DESCRIPTION REDWOOD AUTO SUPPLY CO VEHICLE PARTS/SUPPL VEHICLE PARTS/SUPPL REDWOOD EMPIRE OFFICIALS UMPIRES/SCOREKEEPERS UMPIRES/SCOREKEEPERS RINO PACIFIC, INC. CARDLCK FUEL 5/16-5/31 CARDLCK FUEL 5/16-5/31 ROGERS/ROY CONCERT PERFM-6/20/10 SCHWAB TIRE CENTER/LES FLAT REPAIR SERRANO/NATALIE UTILITY REFUND SHERMAN & REILLY, INC. XS100B POS LOCKING MOD SHIPPING SIMPLEX GRINNELL HALON INSPECTION SNOW/GORDON OR SARAH UTILITY REFUND SOLID WASTE SYSTEMS INC. MAY10 TRANSFER STN FEES MAY10 TRANSFER STN FEES MAY10 TRANSFER STN FEES SPORTS SUPPLY GROUP INC POST PAD STATE BOARD OF EQUALIZAT MAY10 PPD SALES/USE TAX MAY10 PPD SALES/USE TAX MAY10 PPD SALES/USE TAX Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 6.93 WTR TREATMT PARTS/MATERI 820.3908.302.001 17.57 VEHICLE MAINT. & REPAIRS 820.3948.303.000 556.15 *VENDOR TOTAL 00278 272.00 CONTRACTUAL SERVICES 100.6116.250.000 3,925.00 CONTRACTUAL SERVICES 100.6115.250.000 4,197.00 *VENDOR TOTAL 641.51 FUELS & LUBRICANTS 612.3510.450.000 314.13 FUELS & LUBRICANTS 820.3948.450.000 955.64 *VENDOR TOTAL 1,500.00 CONCERT SERIES 900.205.226 27.00 VEHICLE REPAIR & MAINTEN 612.3580.303.000 104.94 UTILITY CREDIT BAL CLEAR 950.115.101 1,566.00 SPECIAL SUPPLIES 800.3728.690.000 146.26 SPECIAL SUPPLIES 800.3728.690.000 1,712.26 *VENDOR TOTAL 1,933.50 CIVIC CENTER M & R 100.1915.301.000 58.88 UTILITY CREDIT BAL CLEAR 950.115.101 7.55 SPECIAL SUPPLIES 100.3110.690.000 131.93 SPECIAL SUPPLIES 100.3110.690.000 56.01 SPECIAL SUPPLIES 965.5612.690.000 195.49 *VENDOR TOTAL 270.35 SPECIAL SUPPLIES 100.6115.690.000 1,960.00 STATE USE TAX LIABILITY 900.205.013 486.00 DISTRICT USE TAX LIABILI 900.205.237 1,789.00 AVIATION FUELS & LUBRICA 600.5001.451.000 4,235.00 *VENDOR TOTAL CITY OF UKIAH GL540R-V06.81 PAGE 10 CLAIM INVOICE 092821 ACCT #2430 092821 ACCT #2430 092822 502 092822 502 092823 C119661 092824 C119899 092891 CONTRACT 092825 244102 092766 101757-3 092760 111291 092760 111291 092826 73596524 092765 100549-5 092827 92156 092827 92156 092827 92156 092673 93538572 092892 SRJHE27-028900 092892 SRJHE27-028900 092892 SRJHE27-028900 PO# F/P ID LINE P 165 00263 P 165 00264 P 165 00265 P 165 00266 P 165 00267 P 165 00268 P 165 00269 P 165 00270 P 165 00271 039650 F 165 00272 039650 F 165 00273 037148 P 165 00274 P 165 00275 P 165 00276 P 165 00277 P 165 00278 P 165 00279 P 165 00280 P 165 00281 P 165 00282 ACCOUNTS PAYABLE CITY OF UKIAH 06/10/2010 16:38:27 Schedule of Bills Payable GL540R-V06.81 PAGE 11 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE STERICYCLE INC NEEDLE DISPOSAL 57.00 SPECIAL SUPPLIES 105.2101.690.000 092893 3000935411 P 165 00283 STEWART/MIKE UNIFORM ALLOWANCE 422.10 UNIFORM ALLOWANCE (FD/PD 105.2101.157.000 092894 REIMBURSEMENT P 165 00284 SUBURBAN PROPANE PROPANE 34.15 SUPPLIES 100.3301.690.000 092828 1426-061424 P 165 00285 TGIF REPAIRS INC PRINTER REPAIR 140.00 R & M COMPUTERS 105.2101.302.003 092829 2169 P 165 00286 PRINTER REPAIR 140.00 EQUIPMENT MAINT & REPAIR 800.3733.302.000 092830 2176 P 165 00287 PRINTER REPAIR 140.00 EQUIPMENT MAINT & REPAIR 697.1305.302.000 092831 2177 P 165 00288 420.00 *VENDOR TOTAL THANKSGIVING COFFEE COMP COFFEE 37.37 FOOD & BEVERAGE FOR CLIE 410.6190.690.002 092833 315154 P 165 00289 TIRE DISTRIBUTION SYSTEM TIRES/TIRE REPAIRS 1,705.93 VEHICLE REPAIR & MAINTEN 100.3110.303.000 092832 ACCT #191658 P 165 00290 TIRES/TIRE REPAIRS 20.72 GARAGE VEHICLE MAINT COS 105.2001.303.000 092832 ACCT #191658 P 165 00291 TIRES/TIRE REPAIRS 1,798.95 VEHICLE REPAIR & MAINTEN 800.3765.303.000 092832 ACCT #191658 P 165 00292 TIRES/TIRE REPAIRS 70.97 VENDOR LABOR & PARTS 820.3908.303.000 092832 ACCT #191658 P 165 00293 3,596.57 *VENDOR TOTAL TORRES/JOSE OR BILMA UTILITY REFUND 31.04 UTILITY CREDIT BAL CLEAR 950.115.101 092768 74215-5 P 165 00294 TRI -VALLEY PAINTS PAINT 113.65 GARAGE VEHICLE MAINT COS 105.2001.303.000 092834 1-50795 P 165 00295 DIST USE TAX 0.52CR DISTRICT USE TAX LIABILI 900.205.237 092834 1-50795 P 165 00296 113.13 *VENDOR TOTAL U S POST OFFICE POSTAGE 3,000.00 POSTAGE 697.1305.411.000 092895 PERMIT #243 P 165 00297 UKIAH DAILY JOURNAL 13WK SUBSCRIPTION 41.52 PUBLICATIONS 105.2001.260.000 092896 ACCT #1645 P 165 00298 UKIAH LOCK AND SECURITY LOCKS/KEYS 8.70 SPECIAL SUPPLIES 100.6150.690.000 092835 STATEMENT P 165 00299 LOCKS/KEYS 39.15 SPECIAL SUPPLIES 100.6115.690.000 092835 STATEMENT P 165 00300 47.85 *VENDOR TOTAL UKIAH PAPER SUPPLY JANITORIAL SUPPLIES 39.62 EMPLOYEE RECOGNITION DIN 100.1001.690.003 092836 I363647 P 165 00302 JANITORIAL SUPPLIES 94.79 STATION CLEANING SUPPLIE 105.2101.690.005 092837 I363861 P 165 00303 JANITORIAL SUPPLIES 237.19 SPECIAL SUPPLIES 695.6120.690.000 092838 I363914 P 165 00304 ACCOUNTS PAYABLE 06/10/2010 16:38:27 VENDOR NAME DESCRIPTION UKIAH PAPER SUPPLY JANITORIAL SUPPLIES JANITORIAL SUPPLIES JANITORIAL SUPPLIES JANITORIAL SUPPLIES UNIFORM SOLUTIONS CADET UNIFORMS/TORRES VALLEY AUTO CENTER INC MISC PARTS MISC PARTS WALLACE/HEATHER UTILITY REFUND WBCO ELECTRIC SERVICE UK TERM BLOCK STRIP WILLIAMS/FLOYD THOMPSON CPR TRAINING -STAFF WILLOW COUNTY WATER DIST WATER SERVICES WIPF/ERNEST M. OAK MANOR WELL SPEC 0917 LESS RETENTION WORMHOUDT INC ADD'L PROF. SVCS ARCHITECTUAL Z.A.P. MANUFACTURING SIGN MATERIALS Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 71.89 STATION CLEANING SUPPLIE 105.2101.690.005 43.65CR STATION CLEANING SUPPLIE 105.2101.690.005 340.29 SPECIAL SUPPLIES 800.3733.690.000 99.14 SPECIAL SUPPLIES 100.3110.690.000 839.27 *VENDOR TOTAL 64.11 SUPPLIES -CADETS 105.2090.690.002 14.61 AMBULANCES 105.2101.303.002 10.43 VEHICLE REPAIR & MAINTEN 600.5001.303.000 25.04 *VENDOR TOTAL 18.38 UTILITY CREDIT BAL CLEAR 950.115.101 89.71 EQUIPMENT MAINT & REPAIR 612.3510.302.000 121.00 SPECIAL SUPPLIES 100.6130.690.000 25.76 WATER FROM WILLOW WATER 612.3580.210.001 50,494.75 WATER MAIN REPLACEMENT 840.3850.800.000 5,049.48CR ACCTS PAYABLE -RETENTION 840.202.001 45,445.27 *VENDOR TOTAL 983.98 SKATE PARK DEVEL 140.6050.800.005 4,331.50 SKATE PARK DEVEL 140.6050.800.005 5,315.48 *VENDOR TOTAL 586.58 SIGN POSTS/SHEETING 100.3110.690.007 CLAIM INVOICE 092839 I364022 092840 CMI364110 092841 I364206 092842 I364278 092843 768 092844 ACCT #4700 092844 ACCT #4700 092767 78987-5 092845 19579 092846 62210 092847 ACCT 81154 092761 28545 092761 28545 092848 10005.10 092848 10005.10 092674 37902 CITY OF UKIAH GL540R-V06.81 PAGE 12 PO# F/P ID LINE P 165 00305 P 165 00301 P 165 00306 P 165 00307 P 165 00308 P 165 00309 P 165 00310 P 165 00311 P 165 00312 P 165 00313 P 165 00314 039566 P 165 00315 P 165 00316 038333 P 165 00317 038333 P 165 00318 039639 F 165 00319 ACCOUNTS PAYABLE CITY OF UKIAH 06/10/2010 16:38:27 Schedule of Bills Payable GL540R-V06.81 PAGE 13 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE REPORT TOTALS: 173,493.17 RECORDS PRINTED - 000319 ACCOUNTS PAYABLE 06/17/2010 16:32:18 Schedule of BillS Payable FUND RECAP: FUND DESCRIPTION DISBURSEMENTS 100 GENERAL FUND 40,810.89 105 MEASURE S GENERAL FUND 18,080.75 140 PARK DEVELOPMENT FUND 1,920.16 220 PKG. DIST. #1 OPER & MAINT 488.21 290 BRIDGE FUND 5,702.85 410 CONFERENCE CENTER FUND 4,580.29 575 GARAGE FUND 950.33 600 AIRPORT FUND 2,448.49 612 CITY/DIST. SEWER FUND 36,313.96 614 SEWER CAPITAL PROJECTS FUND 1,965.62 641 SANITATION DISTRICT SPECIAL 387.96 678 PUBLIC SAFETY DISPATCH FUND 1,855.39 695 GOLF FUND 55,780.22 696 PURCHASING FUND 1,300.65 800 ELECTRIC FUND 760,201.28 805 STREET LIGHTING FUND 12,240.29 806 PUBLIC BENEFITS CHARGES 30.92 820 WATER FUND 61,733.33 840 SPECIAL WATER FUND (CAP IMP) 12,230.55 900 SPECIAL DEPOSIT TRUST FUND 1,324.91 910 WORKER'S COMP FUND 716.49 940 PAYROLL POSTING FUND 22,244.14 950 GENERAL SERVICE (ACCTS REM 6.77 960 COMMUNITY REDEV. AGENCY FUND 39.51 962 REDEVELOPMENT HOUSING FUND 245.07 965 REDEVELOPMENT CAP IMPR FUND 2,200.19 TOTAL ALL FUNDS 1,045,799.22 BANK RECAP: BANK NAME DISBURSEMENTS ---- ---------------------------- UBOC UNION BANK OF CALIFORNIA 1,045,799.22 TOTAL ALL BANKS 1,045,799.22 THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEW D APP D FOR PAYMENT. DATE ............ APPROVED BY .1 :'. ......... ....... ... CITY OF UKIAH GL060S-V06.81 RECAPPAGE GL540R ACCOUNTS PAYABLE CITY OF UKIAH 06/17/2010 16:32:18 Schedule of Bills Payable GL540R-VO6.81 PAGE 1 FOR A/P VENDOR NAME DESCRIPTION ADAMSON POLICE PRODUCTS DEFENSE TECH DEFENSE TECH ALPINE AWARDS CONCERT T-SHIRTS DAY CAMP SHIRTS ALTEC INDUSTRIES INC MISC REPAIRS TOOL CIRCUIT REPAIR TAMP TOOL REPAIR PLATFORM ROTATION REPAIR TRUCK REPAIRS TOOL CICUIT REPAIR PARTS ARAMARK UNIFORM SERVICES FLOOR MAT SRV FLOOR MAT SRV FLOOR MAT SRV UNIFORM SRV ASKINS/SCOTT TINT WINDOWS #4146 BERKHEIMER/JEFF MILGE-ELEC ENGR CANDIDAT BLUEPRINTS & COPIES COPIES BREWER III/SPENCER J. CONCERT MGMNT-6/20/10 BROWN/REBECCA BOYS BASKETBALL BUSINESS CARD SAFETY VESTS SAFETY VESTS SWEATSHIRTS, SHORTS SHORTS DAY CAMP PROJECTS LABEL MAKER LABEL MAKER AMOUNT ACCOUNT NAME 424.13 SPECIAL SUPPLIES 743.85 SPECIAL SUPPLIES 1,167.98 *VENDOR TOTAL 1,200.94 CONCERT SERIES 3,131.96 SPECIAL SUPPLIES 4,332.90 *VENDOR TOTAL FUND & ACCOUNT 105.2001.690.002 105.2001.690.002 900.205.226 100.6114.690.000 CLAIM INVOICE 092897 INV29783 092897 INV29783 092948 244233 092949 244234 PO# F/P ID LINE 039534 F 186 00001 039534 F 186 00002 039670 F 186 00003 039669 F 186 00004 386.00 VEHICLE REPAIR & MAINTEN 800.3765.303.000 092941 5757261 039421 P 186 00010 220.00 VEHICLE REPAIR & MAINTEN 800.3765.303.000 092942 5750784 P 186 00008 458.22 VEHICLE REPAIR & MAINTEN 800.3765.303.000 092943 5751106 P 186 00009 220.00 VEHICLE REPAIR & MAINTEN 800.3765.303.000 092944 5750783 P 186 00007 1,156.62 VEHICLE REPAIR & MAINTEN 800.3765.303.000 092945 5749217 039575 F 186 00006 274.00 VEHICLE REPAIR & MAINTEN 800.3765.303.000 092946 5748233 039421 P 186 00005 128.46 VEHICLE REPAIR & MAINTEN 100.6001.303.000 092947 9563328 P 186 00011 2,843.30 *VENDOR TOTAL 228.25 CIVIC CENTER M & R 100.1915.301.000 092950 ACCT 37099000 P 186 00012 192.82 GROUND MAINTENANCE 695.6120.305.000 092950 ACCT 37099000 P 186 00013 133.00 BUILDING MAINT & REPAIR 410.6190.301.000 092950 ACCT 37099000 P 186 00014 158.00 SPECIAL SUPPLIES 600.5001.690.000 092950 ACCT 37099000 P 186 00015 712.07 *VENDOR TOTAL 175.00 GARAGE VEHICLE MAINT COS 105.2001.303.000 092951 95 P 186 00016 172.00 TRAVEL & CONFERENCE EXPE 800.3733.160.000 092952 REIMBURSEMENT P 186 00017 88.09 ANTON STADIUM CONSTRUCTI 140.6050.800.007 092953 44224 P 186 00018 500.00 CONCERT SERIES 900.205.226 092954 CONTRACT 039445 P 186 00019 50.00 RECREATION PROGRAM INCOM 100.0700.521.001 092955 REFUND P 186 00020 83.83 SAFETY SUPPLIES 612.3510.690.001 092956 00451381 P 186 00021 83.82 SAFETY SUPPLIES 820.3948.690.004 092956 00451381 P 186 00022 445.28 SPECIAL SUPPLIES 100.6130.690.000 092956 00451381 P 186 00023 163.44 SPECIAL SUPPLIES 100.6130.690.000 092956 00451381 P 186 00024 3,216.45 SPECIAL SUPPLIES 100.6114.690.000 092956 00451381 P 186 00025 30.30 MACHINERY & EQUIPMENT 800.3642.800.000 092956 00451381 P 186 00026 30.31 SPECIAL SUPPLIES 800.3733.690.000 092956 00451381 P 186 00027 ACCOUNTS PAYABLE CITY OF UKIAH 06/17/2010 16:32:18 Schedule of BillS Payable GL540R-V06.81 PAGE 2 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE BUSINESS CARD TRANSFORMER MAINT GUIDE 182.03 SPECIAL SUPPLIES 800.3733.690.000 092956 00451381 P 186 00028 DAY CAMP PROJECTS 243.53 SPECIAL SUPPLIES 100.6114.690.000 092956 00451381 P 186 00029 BATTERY CHARGER 366.07 MACHINERY & EQUIPMENT 800.3642.800.000 092956 00451381 P 186 00030 EYE WASH 79.79 MACHINERY & EQUIPMENT 800.3642.800.000 092956 00451381 P 186 00031 SWEATSHIRTS, SHORTS 155.75 SPECIAL SUPPLIES 100.6130.690.000 092956 00451381 P 186 00032 SWIMSUITS & TANKS 607.73 SPECIAL SUPPLIES 100.6130.690.000 092956 00451381 P 186 00033 WRENCH 192.37 MACHINERY & EQUIPMENT 800.3642.800.000 092956 00451381 P 186 00034 STATE USE TAX 377.91CR STATE USE TAX LIABILITY 900.205.013 092956 00451381 P 186 00035 DIST USE TAX 22.90CR DISTRICT USE TAX LIABILI 900.205.237 092956 00451381 P 186 00036 LEADRSHP MENDO GRAD 51.99 MEMBERSHIPS & MEETINGS 100.1201.262.000 092957 85909883 P 186 00048 WEB CONFERENCE-CHAMBERS 149.00 TRAVEL & CONFERENCE EXPE 100.1201.160.000 092957 85909883 P 186 00049 FOOD-EE BBQ-SRV AWARDS 82.87 EMPLOYEE RECOGNITION DIN 100.1001.690.003 092958 02082818 P 186 00039 WEB JOB POSTING 275.00 ADVERTISING 100.1601.690.002 092958 02082818 P 186 00040 WEB JOB POSTING 349.00 ADVERTISING 100.1601.690.002 092958 02082818 P 186 00041 REGIST-S MANNION 399.00 TRAVEL & CONFERENCE EXPE 100.1601.160.000 092958 02082818 P 186 00042 ORAL BOARD LUNCH 92.38 INTERVIEW SUPPLIES 100.1601.690.003 092959 01776939 P 186 00037 LODGING/CADETS 762.12 TRAVEL & TRAINING CADETS 105.2090.160.002 092959 01776939 P 186 00038 BOOKS 108.96 TRAVEL & CONFERENCE EXP 100.1965.160.000 092960 11429576 P 186 00043 BOOKS 371.20 TRAVEL & CONFERENCE EXP 100.1965.160.000 092960 11429576 P 186 00044 WEBSITE RENEWAL 203.40 CONTRACTUAL SERVICES 100.1965.250.000 092960 11429576 P 186 00045 STATE USE TAX 36.43CR STATE USE TAX LIABILITY 900.205.013 092960 11429576 P 186 00046 DIST USE TAX 2.21CR DISTRICT USE TAX LIABILI 900.205.237 092960 11429576 P 186 00047 8,286.17 *VENDOR TOTAL CALPERA ANNUEL DUES/S MANNION 350.00 DUES & SUBSCRIPTIONS 100.1601.260.000 092961 APPLICATION P 186 00050 CLARK PEST CONTROL PEST CONTROL SRVS 100.00 PEST CONTROL SERVICES 612.3580.250.009 092962 11-162897452 P 186 00051 PEST CONTROL SRVS 23.75 CONTRACTUAL SERVICES 800.3728.250.000 092963 11-715335 P 186 00052 PEST CONTROL SRVS 23.75 CONTRACTUAL SERVICES 800.3729.250.000 092963 11-715335 P 186 00053 PEST CONTROL SRVS 23.75 WTR SYSTM REPAIR MATERIA 820.3948.690.002 092963 11-715335 P 186 00054 PEST CONTROL SRVS 23.75 SPECIAL SUPPLIES 612.3510.690.000 092963 11-715335 P 186 00055 PEST CONTROL SRVS 74.00 SPECIAL SUPPLIES 800.5536.690.000 092964 11-737115 P 186 00056 269.00 *VENDOR TOTAL CONSOLIDATED ELECTRICAL ELECTRICAL SUPPL 61.72 SPECIAL SUPPLIES 800.5536.690.000 092898 8821-482623 P 186 00057 CRAWFORD/STEVEN C. BANNER 71.78 CONCERT SERIES 900.205.226 092965 2010192 P 186 00059 VEHICLE DECALS 21.75 GARAGE VEHICLE MAINT COS 105.2001.303.000 092966 2010179 P 186 00058 93.53 *VENDOR TOTAL DAVIS HAMMON & CO AUDIT SERVICES 4,300.00 CONTRACTUAL SERVICES 100.1301.250.000 092899 26035 039153 P 186 00060 ACCOUNTS PAYABLE 06/17/2010 16:32:18 VENDOR NAME DESCRIPTION DEEP VALLEY SECURITY "24 SRV CALL -ANNEX BLDG DEPARTMENT OF JUSTICE MAY10 LIVESCANS MAY10 LIVESCANS EAQUINTO/CELESTE BOYS BASKETBALL EMPIRE WASTE MANAGEMENT MAY10 PORTOLETS MAY10 PORTOLETS MAY10 PORTOLETS MAY10 PORTOLETS MAY10 PORTOLETS MAY10 PORTOLETS APR10 PORTOLETS JUN10 PORTOLET FARWEST LINE SPECIALTIES GLOVES, BAG ADAPTER DIST USE TAX GLOVES & PROTECTORS DIST USE TAX GRECO/GINA CLASS-PILATES HALL/BRADLEY UTILITY REFUND HARRIS/JOHANNA BOYS BASKETBALL HD SUPPLY UTILITIES LTD ELECTRICAL SUPPLIES HOPPER/GERALD CLIMBING BOOTS HUB INTERNATIONAL MAY10 EVENT INSURANCE Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 144.81 SPECIAL SUPPLIES 100.1915.690.000 742.00 FINGERPRINT FEES 100.0800.615.001 160.00 FINGERPRINTING 100.1601.690.005 902.00 *VENDOR TOTAL 00068 50.00 RECREATION PROGRAM INCOM 100.0700.521.001 139.00 CONTRACTUAL SERVICES 100.6001.250.000 139.00 CONTRACTUAL SERVICES 100.6001.250.000 139.00 CONTRACTUAL SERVICES 100.6001.250.000 77.71 CONTRACTUAL SERVICES 100.6001.250.000 144.31 CONTRACTUAL SERVICES 100.6001.250.000 152.19 SUPPLIES 100.6112.690.000 148.95 SUPPLIES 100.6112.690.000 70.75 CONTRACTUAL SERVICES 800.5536.250.000 1,010.91 *VENDOR TOTAL 112.19 SPECIAL SUPPLIES 800.3733.690.000 57.27 SPECIAL SUPPLIES 800.3728.690.000 0.70CR DISTRICT USE TAX LIABILI 900.205.237 249.48 SPECIAL SUPPLIES 820.3960.690.000 1.06CR DISTRICT USE TAX LIABILI 900.205.237 417.18 *VENDOR TOTAL 1,763.30 CONTRACTUAL SERVICES 100.6120.250.000 6.77 UTILITY CREDIT DAL CLEAR 950.115.101 50.00 RECREATION PROGRAM INCOM 100.0700.521.001 74.77 INVENTORY - PURCHASES 800.131.002 90.00 SPECIAL SUPPLIES 800.3733.690.000 146.64 INSURANCE SERVICES 410.0900.513.016 CLAIM INVOICE 092967 186799 092968 794170 092969 794281 CITY OF UKIAH GL540R-V06.81 PAGE 3 PO# F/P ID LINE P 186 00061 P 186 00062 P 186 00063 092970 REFUND P 186 00064 092971 799-1579-25611 P 186 00069 092972 799-1577-25615 P 186 00067 092973 799-1578-25613 P 186 00068 092974 799-157-2561-7 P 186 00066 092975 799-17-25613 P 186 00072 092976 799-1616-25611 P 186 00070 092976 799-1616-25611 P 186 00071 092977 799-1004-25610 039362 P 186 00065 092900 86979-1 092900 86979-1 092900 86979-1 092978 87623 092978 87623 092979 INSTRUCTOR 092940 79560-9 092980 REFUND 092901 1470694-00 092981 REIMBURSEMENT 092982 UKIAHOO-01 P 186 00073 P 186 00074 P 186 00075 P 186 00076 P 186 00077 P 186 00078 P 186 00079 P 186 00080 P 186 00081 P 186 00082 P 186 00083 ACCOUNTS PAYABLE 06/17/2010 16:32:18 VENDOR NAME DESCRIPTION INTEGRITY SHRED SHRED DOCUMENTS SHRED DOCUMENTS SHRED DOCUMENTS SHRED DOCUMENTS SHRED DOCUMENTS LACO ASSOCIATES MAT'L TESTING SVCS LIFE ASSIST EMS SUPPLIES EMS SUPPLIES DIST USE TAX EMS SUPPLIES DIST USE TAX EMS SUPPLIES DIST USE TAX MARTINEZ/JESUS FACILITY DEPOSIT MCCULLOUGH M.D./ANDREA P MEDICAL OVERSITE SRVS MCGRATH/TESS CLASSES-KINDERMUSIK MENDOCINO COUNTY CLERK CEQA EXEMPTION/HILLSIDE NATIONAL METER & AUTOMAT 5/8 METERS SHIPPING NORTHERN CALIFORNIA POWE JUN10 POWER JUN10 POWER JUN10 POWER JUN10 POWER JUN10 POWER OFFICE DEPOT OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Schedule of Bills Payable FOR A/P CITY OF UKIAH GL540R-V06.81 PAGE 4 AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE 28.50 CONTRACTUAL SERVICES 100.1601.250.000 092902 18488 28.50 SPECIAL SUPPLIES 105.2001.690.000 092903 18461 28.50 SPECIAL SUPPLIES 678.2040.690.000 092903 18461 28.50 SPECIAL SUPPLIES 105.2001.690.000 092983 18634 28.50 SPECIAL SUPPLIES 678.2040.690.000 092983 18634 142.50 *VENDOR TOTAL 800.3702.214.007 751,716.00 *VENDOR TOTAL 1,399.07 SWIMMING POOL CONSTRUCTI 140.6050.800.008 092984 28302 3.14 SPECIAL SUPPLIES 105.2101.690.000 092904 535202 322.98 SPECIAL SUPPLIES 105.2101.690.000 092905 534849 0.89CR DISTRICT USE TAX LIABILI 900.205.237 092905 534849 498.12 SPECIAL SUPPLIES 105.2101.690.000 092906 535245 2.25CR DISTRICT USE TAX LIABILI 900.205.237 092906 535245 221.23 SPECIAL SUPPLIES 105.2101.690.000 092985 536074 0.98CR DISTRICT USE TAX LIABILI 900.205.237 092985 536074 1,041.35 *VENDOR TOTAL 365.00 RECREATION DEPT. RENTALS 100.0700.520.000 750.00 CONTRACTUAL SERVICES 105.2101.250.000 13.00 RECREATION PROGRAM INCOM 100.0700.521.001 50.00 SPECIAL SUPPLIES 100.1501.690.000 2,583.90 INVENTORY - PURCHASES 820.131.002 57.72 INVENTORY - PURCHASES 820.131.002 2,641.62 *VENDOR TOTAL 00095 371,460.00 NCPA PLANT GENERATION 800.3702.214.003 252,170.00 NCPA POWER PURCHASES 800.3702.214.004 113,815.00 NCPA TRANSMISSION 800.3702.214.005 59,807.00 NCPA MGMT SERVICE 800.3702.214.006 45,536.00CR NCPA THIRD PARTY REV (SA 800.3702.214.007 751,716.00 *VENDOR TOTAL 113.58 SPECIAL SUPPLIES 100.1501.690.000 60.12 OTHER DEPT SUPPLIES 100.1601.690.004 159.32 SPECIAL SUPPLIES 100.1905.690.000 092986 REFUND 092987 EMAIL 092988 REFUND 092989 NONE 092990 S1026784.001 092990 51026784.001 092991 6102-0610017 092991 6102-0610017 092991 6102-0610017 092991 6102-0610017 092991 6102-0610017 092992 859497 092992 859497 092992 859497 PO# F/P ID LINE P 186 00086 P 186 00084 P 186 00085 P 186 00087 P 186 00088 039655 F 186 00089 P 186 00092 P 186 00090 P 186 00091 P 186 00093 P 186 00094 P 186 00095 P 186 00096 P 186 00097 P 186 00098 P 186 00099 P 186 00100 039674 F 186 00101 039674 F 186 00102 P 186 00103 P 186 00104 P 186 00105 P 186 00106 P 186 00107 P 186 00108 P 186 00109 P 186 00110 ACCOUNTS PAYABLE 1,165.00 CONTRACTUAL SERVICES 100.2201.250.000 06/17/2010 16:32:18 Schedule of Bills Payable TRANSFORMER 986.36 FOR A/P 800.131.002 VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT OFFICE DEPOT OFFICE SUPPLIES 65.96 SPECIAL SUPPLIES 105.2001.690.000 OFFICE SUPPLIES 17.77 OFFICE SUPPLIES 105.2101.690.014 OFFICE SUPPLIES 91.79 SPECIAL SUPPLIES 220.4601.690.000 OFFICE SUPPLIES 1,749.18 SPECIAL SUPPLIES 678.2040.690.000 OFFICE SUPPLIES 209.05 SPECIAL SUPPLIES 800.3733.690.000 UTILITIES 2,466.77 *VENDOR TOTAL 100.3301.210.000 PACIFIC BIOMEDICAL 3,970.55 UTILITIES 100.6001.210.000 NEEDLES 554.15 SPECIAL SUPPLIES 105.2101.690.000 DIST USE TAX 2.48CR DISTRICT USE TAX LIABILI 900.205.237 UTILITIES 551.67 *VENDOR TOTAL 100.6150.210.000 PHILLIPS GROUP/THE PLAN CHECK SRVS 1,165.00 CONTRACTUAL SERVICES 100.2201.250.000 POWER PARTNERS TRANSFORMER 986.36 INVENTORY - PURCHASES 800.131.002 PRE -PAID LEGAL SERVICES JUN10 LEGAL INSUR 211.20 PREPAID LEGAL - AFLAC 940.200.726 PUBLIC FINANCIAL MANAGEM FINANCIAL ADVISORY SRVS 2,174.79 RDA CONSULTANTS 965.5603.250.000 PUBLIC SERVICE DEPT. UTILITIES 4,436.47 UTILITIES 100.1915.210.000 UTILITIES 408.48 UTILITIES 100.3110.210.000 UTILITIES 593.36 UTILITIES 100.3150.210.000 UTILITIES 99.66 UTILITIES 100.3301.210.000 UTILITIES 3,970.55 UTILITIES 100.6001.210.000 UTILITIES 305.19 UTILITIES 100.6110.210.000 UTILITIES 1,144.77 UTILITIES 100.6130.210.000 UTILITIES 1,161.41 UTILITIES 100.6150.210.000 UTILITIES 396.42 UTILITIES 220.4601.210.000 UTILITIES 1,932.50 UTILITIES 410.6190.210.000 UTILITIES 903.83 UTILITIES 575.5801.210.000 UTILITIES 1,784.49 UTILITIES 600.5001.210.000 UTILITIES 76.78 UTILITIES 612.3510.210.000 UTILITIES 27,171.12 UTILITIES 612.3580.210.000 UTILITIES 49.21 UTILITIES 678.2040.210.000 UTILITIES 3,911.94 UTILITIES 695.6120.210.000 UTILITIES 623.66 UTILITIES 800.3733.210.000 UTILITIES 41.14 UTILITIES 800.3765.210.000 UTILITIES 12,240.29 UTILITIES 805.4001.210.000 UTILITIES 11.89 MONTHLY DISCOUNT PROGRAM 806.3765.250.003 UTILITIES 336.64 UTILITIES 820.3901.210.000 UTILITIES 19,048.15 UTILITIES 820.3908.210.000 UTILITIES 39.51 UTILITIES 960.5601.210.000 UTILITIES 245.07 HOUSING DEVELOP UTILITIE 962.5602.210.001 CLAIM INVOICE 092992 859497 092992 859497 092992 859497 092992 859497 092992 859497 092907 66710 092907 66710 092993 10121 092994 3258 CITY OF UKIAH GL540R-V06.81 PAGE 5 PO# F/P ID LINE P 186 00111 P 186 00112 P 186 00113 P 186 00114 P 186 00115 P 186 00116 P 186 00117 092995 38295-JUN10 092996 108617-108618P 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 092997 VARIOUS 039241 P 186 00118 P 186 00119 P 186 00120 P 186 00121 186 00122 186 00123 186 00124 186 00125 186 00126 186 00127 186 00128 186 00129 186 00130 186 00131 186 00132 186 00133 186 00134 186 00135 186 00136 186 00137 186 00138 186 00139 186 00140 186 00141 186 00142 186 00143 186 00144 186 00145 ACCOUNTS PAYABLE CITY OF UKIAH 06/17/2010 16:32:18 Schedule of Bills Payable GL540R-V06.81 PAGE 6 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE PUBLIC SERVICE DEPT. UTILITIES 10.40 CHAMBER OF COMMERCE CONT 965.5616.250.002 092997 VARIOUS P 186 00146 80,942.93 *VENDOR TOTAL QUILL CORPORATION COPY PAPER 1,300.65 STORES PURCHASES 696.131.002 092908 5668369 P 186 00147 R & R PRODUCTS, INC. TEE TOWELS 100.61 SPECIAL SUPPLIES 695.6120.690.000 092998 CD1336310 P 186 00148 GREENS FLAGS 44.32 SPECIAL SUPPLIES 695.6120.690.000 092999 CD1336383 P 186 00149 144.93 *VENDOR TOTAL RAINBOW AGRICULTURAL SER IRRIGATION/MISC SUPPL 36.16 VEHICLE REPAIR & MAINTEN 100.3110.303.000 093000 CUST #2258 P 186 00150 IRRIGATION/MISC SUPPL 174.97 EQUIPMENT MAINT & REPAIR 100.6001.302.000 093000 OUST #2258 P 186 00151 IRRIGATION/MISC SUPPL 494.82 SMALL TOOLS 100.6001.440.000 093000 CUST #2258 P 186 00152 IRRIGATION/MISC SUPPL 34.88 SPECIAL SUPPLIES 100.6001.690.000 093000 CUST #2258 P 186 00153 IRRIGATION/MISC SUPPL 32.59 SPECIAL SUPPLIES 100.6130.690.000 093000 CUST #2258 P 186 00154 IRRIGATION/MISC SUPPL 32.60 SPECIAL SUPPLIES 105.2001.690.000 093000 CUST #2258 P 186 00155 IRRIGATION/MISC SUPPL 32.51 BLDG & GROUNDS MAINTENAN 600.5001.305.000 093000 CUST #2258 P 186 00156 IRRIGATION/MISC SUPPL 228.16 VEHICLE REPAIR & MAINTEN 612.3580.303.000 093000 CUST #2258 P 186 00157 IRRIGATION/MISC SUPPL 55.43 SMALL TOOLS 612.3580.440.000 093000 CUST #2258 P 186 00158 IRRIGATION/MISC SUPPL 165.72 EQUIPMENT MAINT & REPAIR 695.6120.302.000 093000 CUST #2258 P 186 00159 IRRIGATION/MISC SUPPL 511.06 SMALL TOOLS 695.6120.440.000 093000 CUST #2258 P 186 00160 IRRIGATION/MISC SUPPL 15.00 SPECIAL SUPPLIES 965.5612.690.000 093000 CUST #2258 P 186 00161 1,813.90 *VENDOR TOTAL REDWOOD COAST FUELS APR10 CARDLOCK FUEL 4,000.88 FUELS & LUBRICANTS 105.2001.450.000 093001 9003 P 186 00168 APR10 CARDLOCK FUEL 1,207.56 FUELS & LUBRICANTS 105.2101.450.000 093002 9004 P 186 00169 APR10 CARDLOCK FUEL 2,107.53 FUELS & LUBRICANTS 800.3765.450.000 093003 9005 P 186 00170 APR10 CARDLOCK FUEL 1,527.52 FUELS & LUBRICANTS 100.3110.450.000 093004 9006 P 186 00171 APR10 CARDLOCK FUEL 317.22 FUELS & LUBRICANTS 100.1915.450.000 093005 9010 P 186 00172 APR10 CARDLOCK FUEL 447.85 FUELS & LUBRICANTS 105.2080.450.000 093006 9011 P 186 00173 APR10 CARDLOCK FUEL 29.01 FUELS & LUBRICANTS 100.3001.450.000 093007 9013 P 186 00174 APR10 CARDLOCK FUEL 444.70 FUELS & LUBRICANTS 820.3948.450.000 093008 9014 P 186 00175 APR10 CARDLOCK FUEL 64.92 FUELS & LUBRICANTS 105.2001.450.000 093009 9016 P 186 00176 APR10 CARDLOCK FUEL 84.72 FUELS & LUBRICANTS 600.5001.450.000 093010 9017 P 186 00177 APR10 CARDLOCK FUEL 46.50 FUEL PURCHASES - GARAGE 575.5801.450.001 093011 9018 P 186 00178 APR10 CARDLOCK FUEL 865.96 FUELS & LUBRICANTS 100.6001.450.000 093012 9019 P 186 00179 APR10 CARDLOCK FUEL 716.70 FUELS & LUBRICANTS 695.6120.450.000 093013 9021 P 186 00180 APR10 CARDLOCK FUEL 205.03 FUELS & LUBRICANTS 612.3510.450.000 093014 9052 P 186 00181 APR10 CARDLOCK FUEL 176.00 LUBRICANTS 612.3580.450.000 093015 10590 P 186 00162 APR10 CARDLOCK FUEL 564.18 FUELS & LUBRICANTS 820.3908.450.000 093016 10652 P 186 00163 APR10 CARDLOCK FUEL 24.19 FUELS & LUBRICANTS 820.3960.450.000 093017 10956 P 186 00164 AERO -SHELL 181.57 AVIATION FUELS & LUBRICA 600.5001.451.000 093018 1535611 P 186 00165 AERO -SHELL 65.34 AVIATION FUELS & LUBRICA 600.5001.451.000 093019 1535983 P 186 00167 LUBRICANTS 67.64 EQUIPMENT MAINT & REPAIR 820.3908.302.000 093020 1535727 P 186 00166 13,145.02 *VENDOR TOTAL ACCOUNTS PAYABLE 06/17/2010 16:32:18 VENDOR NAME DESCRIPTION REDWOOD EMPIRE MUNICIPAL JUL10 INSURANCE PREM JUL10 INSURANCE PREM JUL10 INSURANCE PREM JUL10 INSURANCE PREM JUL10 INSURANCE PREM REDWOOD TOXICOLOGY LAB I TOXICOLOGY SCREENING RICHMOND/MARGO CLASSES -DANCE EXER ROUND TREE GLASS INSTALL GLASS IN FRAME INSTALL GLASS WINDSHIELD REPAIR RUSSIAN RIVER FLOOD CNTR 400 ACRE FT WATER -2009 SAGEHORN/JOHANNA YOGILATES SCHAT'S BAKERY COOKIES/EE AWARDS -BBQ FOOD/BEVERAGES-WCC SHN CONSULTING ENGINEERS RESIDENT ENG. SVCS CONST INSPECTION SVCS ENVIRO ENG SVCS STATE BOARD OF EQUALIZAT MAY10 JET EXCISE TAX STATE WATER RESOURCES PERMIT FEES -RIVERSIDE PK STERLING CODIFIERS, INC. CODE SUPPLEMENT #39 STREETER/MICHAEL BOYS BASKETBALL Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 13,587.00 CITY CONTRIBUTIONS-DENTA 940.205.601 2,326.85 CITY CONTRIBUTION-INSURA 940.205.602 716.49 WORKER'S COMP. EXPENSE 910.1990.340.007 2,768.09 P/R DEDUCT -LTD 940.200.723 3,351.00 NON-EMPLOYEE HEALTH INS. 940.200.724 22,749.43 *VENDOR TOTAL 429.50 CHEMICAL TESTS FOR DUI'S 105.2001.250.017 153.30 CONTRACTUAL SERVICES 100.6120.250.000 8.70 CONTRACTUAL SERVICES 100.1915.250.000 208.55 CONTRACTUAL SERVICES 100.1915.250.000 50.00 FIRE APPARATUS 105.2101.303.001 267.25 *VENDOR TOTAL 37,600.00 RSSN RVR FLD CNTRL WTR P 820.3901.213.000 25.00 RECREATION PROGRAM INCOM 100.0700.521.001 85.00 EMPLOYEE RECOGNITION DIN 100.1001.690.003 2,221.11 FOOD & BEVERAGE FOR CLIE 410.6190.690.002 2,306.11 *VENDOR TOTAL 4,742.85 CAPITAL EXPENDITURES 290.9645.800.000 870.00 CAPITAL EXPENDITURES 290.9645.800.000 90.00 CAPITAL EXPENDITURES 290.9645.800.000 5,702.85 *VENDOR TOTAL 141.86 AIRPORT GAS & OIL SALES 600.0800.650.001 433.00 RIVERSIDE PARK DEVELOPME 140.6050.800.006 552.00 CONTRACTUAL SERVICES 100.1101.250.000 50.00 RECREATION PROGRAM INCOM 100.0700.521.001 CITY OF UKIAH GL540R-V06.81 PAGE 7 CLAIM INVOICE 093021 JUN10 093021 JUN10 093021 JUN10 093021 JUN10 093021 JUN10 093022 169820105 093023 INSTRUCTOR 093024 121069 093025 121076 093026 121198 093027 2282 093028 REFUND 092909 784250 093029 STATEMENT 093030 71864 093030 71864 093030 71864 093031 MJMT33-000434 093032 APPLICATION 092910 10375 093033 REFUND PO# F/P ID LINE P 186 00182 P 186 00183 P 186 00184 P 186 00185 P 186 00186 P 186 00187 P 186 00188 P 186 00189 P 186 00190 P 186 00191 P 186 00192 P 186 00193 P 186 00195 P 186 00194 039382 F 186 00196 039383 F 186 00197 039384 P 186 00198 P 186 00199 P 186 00200 P 186 00201 P 186 00202 ACCOUNTS PAYABLE 06/17/2010 16:32:18 VENDOR NAME DESCRIPTION TAYMAN PARK GOLF GROUP I MAY10 GOLF MGMNT SRVS THOMPSON/OREN TABLECOVER BALLONS, RIBBON THURMAN/KARA CLASS -DOG OBEDIENCE L2 TOTAL WASTE SYSTEMS INC MAY10 BIOSOLIDS TRACTOR SUPPLY CREDIT PL MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES TRI AIR TESTING INC TESTING OF BREATHING APP TUFTS/MICHAEL J BACKGRD REPORT -FREEMAN U.S. CELLULAR CELL PHONE(S) CELL PHONE(S) CELL PHONE(S) CELL PHONE(S) UKIAH AUTO DISMANTLERS APR-MAY10 TOWING UKIAH DAILY JOURNAL LEGAL NOTICES LEGAL NOTICES CLASSIFIED ADS UKIAH DAILY JOURNAL LEGAL/PUBLIC NOTICES UKIAH OXYGEN FIRE EXT SRV OF Schedule of Bills Payable GL540R-V0G.81YPAGEUKIA8 FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE 50,137.05 PRO CONTRACT REIMBURSEME 695.6120.250.001 093034 CONTRACT P 186 00203 19.03 RESEARCH, DEVELOP. & DEM 806.3765.250.009 093035 01-006799-02 P 186 00205 106.49 SPECIAL SUPPLIES 100.6110.690.000 093036 01-006792.02 P 186 00204 125.52 *VENDOR TOTAL 100.00 RECREATION PROGRAM INCOM 100.0700.521.001 093037 REFUND P 186 00206 8,124.87 BIO -SOLIDS DISPOSAL FEES 612.3580.250.008 093038 130398 P 186 00207 48.90 SPECIAL SUPPLIES 105.2001.690.000 093039 0285 9664 P 186 00208 19.55 SMALL TOOLS 612.3510.440.000 093039 0285 9664 P 186 00209 31.25 SPECIAL SUPPLIES 800.3728.690.000 093039 0285 9664 P 186 00210 76.10 VEHICLE REPAIR & MAINTEN 800.3765.303.000 093039 0285 9664 P 186 00211 175.80 *VENDOR TOTAL 139.00 SELF CONT'ND BREATHING A 105.2101.690.010 092911 49546 P 186 00212 840.00 PSYCHOLOGICAL SERVICES 105.2001.250.012 093040 2010-079 P 186 00213 32.96 TELEPHONE 612.3580.220.000 093041 956161725 P 186 00214 54.28 TELEPHONE 800.3765.220.000 093041 956161725 P 186 00215 16.48 TELEPHONE 820.3901.220.000 093041 956161725 P 186 00216 16.48 TELEPHONE 612.3505.220.000 093041 956161725 P 186 00217 120.20 *VENDOR TOTAL 400.00 AVA TOWING 105.2001.250.018 093043 UKIPD P 186 00218 1,014.40 LEGAL ADVERTISING 100.1101.232.000 093044 ACCT 2117148 039182 P 186 00219 230.00 LEGAL ADVERTISING 100.1101.232.000 093044 ACCT 2117148 039182 P 186 00220 201.64 ADVERTISING 100.1601.690.002 093044 ACCT 2117148 P 186 00221 1,446.04 *VENDOR TOTAL 387.96 PUBLISHING LEGAL NOTICES 641.7402.232.001 093045 ACCT 2117913 P 186 00222 105.56 GARAGE VEHICLE MAINT COS 105.2001.303.000 093046 358275 P 186 00223 ACCOUNTS PAYABLE 06/17/2010 16:32:18 VENDOR NAME DESCRIPTION US BANK JUN10 COPIER LEASE USA MOBILITY WIRELESS IN JUN10 PAGER SRVS VISIONAIR INC NCIC ACCESS RMS REMOTE SFTWR LIC INCRS VISIONAIR SOFTWARE SUPRT VISIONAIR DB UPGRD WILDBERGER/BONNIE SEWER LATERAL GRANT WILLOUGHBY/DAVID VOID LOST CK #100832 VOID LOST CK #100832 REPLACE LOST CK #100832 REPLACE LOST CK #100832 NOV09 MILEAGE DEC09 MILEAGE JAN10 MILEAGE FEB10 MILEAGE MAR10 MILEAGE APR10 MILEAGE MAY10 MILEAGE WINZLER & KELLY CONSULTI ECON RECOVERY FUNDS PROJ WIPF/ERNEST M. SAND & BASE TRUCKING XEROX CORPORATION MAY10 BASE CHRG COPIES Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 780.20 CONTRACTUAL SERVICES 100.1915.250.000 26.63 CONTRACTUAL SERVICES 105.2080.250.000 1,435.50 RADIO SERVICE 105.2001.250.001 150.00 RADIO SERVICE 105.2001.250.001 1,957.50 RADIO SERVICE 105.2001.250.001 2,127.15 RADIO SERVICE 105.2001.250.001 5,670.15 *VENDOR TOTAL 100.2201.303.000 1,965.62 CITY SEWER LATERAL GRANT 614.3510.250.810 450.00CR TRAVEL & CONFERENCE EXPE 100.2201.160.000 58.00CR TRAVEL & CONFERENCE EXPE 100.2201.160.000 450.00 TRAVEL & CONFERENCE EXPE 100.2201.160.000 58.00 TRAVEL & CONFERENCE EXPE 100.2201.160.000 125.95 VEHICLE REPAIR & MAINTEN 100.2201.303.000 84.70 VEHICLE REPAIR & MAINTEN 100.2201.303.000 104.00 VEHICLE REPAIR & MAINTEN 100.2201.303.000 97.50 VEHICLE REPAIR & MAINTEN 100.2201.303.000 141.00 VEHICLE REPAIR & MAINTEN 100.2201.303.000 97.00 VEHICLE REPAIR & MAINTEN 100.2201.303.000 104.00 VEHICLE REPAIR & MAINTEN 100.2201.303.000 754.15 *VENDOR TOTAL 12,230.55 WATER LINE IMPROVEMENTS 840.3850.690.002 632.68 WTR SYSTM REPAIR MATERIA 820.3948.690.002 130.47 LEASE -PURCHASE COSTS 410.6190.255.000 16.57 LEASE -PURCHASE COSTS 410.6190.255.000 147.04 *VENDOR TOTAL CLAIM INVOICE 093042 152866232 093047 T0190493F 093048 BILLS720 093048 BILL5720 093049 BILL5736 093049 BILL5736 CITY OF UKIAH GL540R-V06.81 PAGE 9 PO# F/P ID LINE P 186 00224 P 186 00225 039702 F 186 00226 039702 F 186 00227 039701 F 186 00228 039701 F 186 00229 093050 PERMIT #188 093051 ADVANCE 093052 REIMBURSEMENT 093053 ADVANCE 093054 REIMBURSEMENT 093055 REIMBURSEMENT 093056 REIMBURSEMENT 093057 REIMBURSEMENT 093058 REIMBURSEMENT 093059 REIMBURSEMENT 093060 REIMBURSEMENT 093061 REIMBURSEMENT 092913 52233 092914 28564 092912 48266306 092912 48266306 P 186 00230 P 187 00001 P 187 00002 P 186 00231 P 186 00232 P 186 00233 P 186 00234 P 186 00235 P 186 00236 P 186 00237 P 186 00238 P 186 00239 P 186 00240 P 186 00241 P 186 00242 P 186 00243 ACCOUNTS PAYABLE CITY OF UKIAH 06/17/2010 16:32:18 Schedule of Bills Payable GL540R-V06.81 PAGE 10 FOR A/P VENDOR NAME DESCRIPTION REPORT TOTALS: AMOUNT ACCOUNT NAME 1,045,799.22 RECORDS PRINTED - 000245 FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE ACCOUNTS PAYABLE 06/24/2010 15:59:51 Schedule of Bills Payable FUND RECAP: FUND DESCRIPTION DISBURSEMENTS 100 GENERAL FUND 30,876.58 105 MEASURE S GENERAL FUND 22,202.14 140 PARK DEVELOPMENT FUND 18,636.36 200 ASSET SEIZURE FUND 3,596.49 220 PKG. DIST. #1 OPER & MAINT 31.92 336 08 -HOME -4688 19,864.00 410 CONFERENCE CENTER FUND 1,546.31 575 GARAGE FUND 247.29 600 AIRPORT FUND 36,442.97 612 CITY/DIST. SEWER FUND 16,166.67 641 SANITATION DISTRICT SPECIAL 9,717.55 660 SANITARY DISPOSAL SITE FUND 448.25 678 PUBLIC SAFETY DISPATCH FUND 167.62 695 GOLF FUND 2,108.68 696 PURCHASING FUND 255.00 697 BILLING ENTERPRISE FUND 185.97 699 SPECIAL PROJECTS RESERVE 995.39 800 ELECTRIC FUND 55,148.31 806 PUBLIC BENEFITS CHARGES 11,550.00 820 WATER FUND 6,862.69 840 SPECIAL WATER FUND (CAP IMP) 17,293.12 900 SPECIAL DEPOSIT TRUST FUND 16,466.92 940 PAYROLL POSTING FUND 17,810.95 950 GENERAL SERVICE (ACCTS RECV) 380.00 960 COMMUNITY REDEV. AGENCY FUND 138.70 964 RDA CAPITAL PASS-THROUGH 2,740,027.67 965 REDEVELOPMENT CAP IMPR FUND 3,295.75 975 RUSSIAN RIVER WATERSHED ASSC 14,093.82 TOTAL ALL FUNDS 3,046,557.12 BANK RECAP: BANK NAME DISBURSEMENTS ---- ---------------------------- UBOC UNION BANK OF CALIFORNIA 3,046,557.12 TOTAL ALL BANKS 3,046,557.12 THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEWED AND APPROVED FOR PAYMENT. CITY OF UKIAH GL060S-V06.81 RECAPPAGE GL540R ACCOUNTS PAYABLE CITY OF UKIAH 06/24/2010 15:59:51 Schedule of Bills Payable GL060S-V06.81 RECAPPAGE GL540R FUND RECAP: FUND DESCRIPTION ---- ---------------------------- DATE ............ DISBURSEMENTS /vo APPROVED BY (✓v!!........... ................... ................................. ACCOUNTS PAYABLE CITY OF UKIAH 06/24/2010 15:59:51 Schedule of Bills Payable GL540R-V06.81 PAGE 1 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE ACCURATE AIR ENGINEERING PARTS 258.54 TRTMT PROCE EQUIP REPLCM 612.3580.302.003 092915 L-051488 P 215 00001 AFLAC CANCER/LIFE/ACC INSUR 6,203.62 SECTION 125 (CANCER & LI 940.200.727 093112 485845 P 215 00002 AIR BP AVIATION SERVICES LOW LEAD FUEL 14,256.56 AVIATION FUELS & LUBRICA 600.5001.451.000 092916 5885262 P 215 00004 JET FUEL 21,737.71 AVIATION FUELS & LUBRICA 600.5001.451.000 093113 5890380 P 215 00005 DRYER, THERMO 87.10 BLDG & GROUNDS MAINTENAN 600.5001.305.000 093114 VP24790 P 215 00003 36,081.37 *VENDOR TOTAL ALL STAR FIRE EQUIPMENT GEAR BAGS 435.00 PROTECTIVE CLOTHING 105.2190.690.002 093115 144342 P 215 00006 AT&T TELEPHONE 33.37 TELEPHONE 100.1001.220.000 093282 C60731727777 P 215 00007 TELEPHONE 20.77 TELEPHONE 100.1101.220.000 093282 C60731727777 P 215 00008 TELEPHONE 75.10 TELEPHONE 100.1201.220.000 093282 C60731727777 P 215 00009 TELEPHONE 51.21 TELEPHONE 100.1301.220.000 093282 060731727777 P 215 00010 TELEPHONE 20.63 TELEPHONE 100.1401.220.000 093282 C60731727777 P 215 00011 TELEPHONE 46.69 TELEPHONE 100.1501.220.000 093282 060731727777 P 215 00012 TELEPHONE 42.99 TELEPHONE 100.1601.220.000 093282 060731727777 P 215 00013 TELEPHONE 52.07 TELEPHONE 100.1905.220.000 093282 060731727777 P 215 00014 TELEPHONE 77.90 TELEPHONE 100.1915.220.000 093282 C60731727777 P 215 00015 TELEPHONE 37.62 TELEPHONE 100.1965.220.000 093282 C60731727777 P 215 00016 TELEPHONE 21.58 TELEPHONE 100.2201.220.000 093282 C60731727777 P 215 00017 TELEPHONE 58.38 TELEPHONE 100.3001.220.000 093282 C60731727777 P 215 00018 TELEPHONE 42.14 TELEPHONE 100.3110.220.000 093282 060731727777 P 215 00019 TELEPHONE 177.96 WIDE AREA NETWORK ACCESS 100.3301.220.000 093282 C60731727777 P 215 00020 TELEPHONE 61.23 TELEPHONE 100.6001.220.000 093282 C60731727777 P 215 00021 TELEPHONE 81.48 TELEPHONE 100.6110.220.000 093282 060731727777 P 215 00022 TELEPHONE 7.27 TELEPHONE 100.6114.220.000 093282 C60731727777 P 215 00023 TELEPHONE 18.73 TELEPHONE 100.6130.220.000 093282 C60731727777 P 215 00024 TELEPHONE 408.28 TELEPHONE 100.6150.220.000 093282 C60731727777 P 215 00025 TELEPHONE 1,472.91 TELEPHONE 105.2001.220.000 093282 C60731727777 P 215 00026 TELEPHONE 302.06 TELEPHONE 105.2101.220.000 093282 C60731727777 P 215 00027 TELEPHONE 10.62 TELEPHONE 220.4601.220.000 093282 C60731727777 P 215 00028 TELEPHONE 368.08 TELEPHONE 410.6190.220.000 093282 C60731727777 P 215 00029 TELEPHONE 56.05 TELEPHONE 575.5801.220.000 093282 C60731727777 P 215 00030 TELEPHONE 120.80 TELEPHONE 600.5001.220.000 093282 C60731727777 P 215 00031 TELEPHONE 45.02 TELEPHONE 612.3505.220.000 093282 C60731727777 P 215 00032 TELEPHONE 335.72 TELEPHONE 612.3580.220.000 093282 060731727777 P 215 00033 TELEPHONE 18.37 TELEPHONE 660.3401.220.000 093282 C60731727777 P 215 00034 TELEPHONE 136.65 TELEPHONE 678.2040.220.000 093282 C60731727777 P 215 00035 TELEPHONE 270.91 TELEPHONE 695.6120.220.000 093282 C60731727777 P 215 00036 TELEPHONE 28.44 TELEPHONE 696.1390.220.000 093282 C60731727777 P 215 00037 TELEPHONE 128.45 TELEPHONE 697.1305.220.000 093282 C60731727777 P 215 00038 TELEPHONE 212.04 TELEPHONE 800.3733.220.000 093282 C60731727777 P 215 00039 TELEPHONE 211.41 TELEPHONE 800.5536.220.000 093282 C60731727777 P 215 00040 ACCOUNTS PAYABLE CITY OF UKIAH 06/24/2010 15:59:51 Schedule of Bills Payable GL540R-V06.81 PAGE 2 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE AT&T TELEPHONE 291.81 TELEPHONE 820.3901.220.000 093282 C60731727777 P 215 00041 TELEPHONE 64.46 TELEPHONE 820.3908.220.000 093282 C60731727777 P 215 00042 TELEPHONE 120.84 TELEPHONE 960.5601.220.000 093282 060731727777 P 215 00043 TELEPHONE 62.00 SOLAR LIVING INSTITUTE 965.5616.250.005 093282 C60731727777 P 215 00044 TELEPHONE 0.11CR TELEPHONE 410.6190.220.000 093282 C60731727777 P 215 00045 5,591.93 *VENDOR TOTAL AT&T TELEPHONE 101.07 TELEPHONE EXPENSE 641.7402.220.001 093119 707 462-4429 P 215 00046 AT&T MOBILITY CELL PHONE-VOICE & DATA 7.28 TELEPHONE 820.3908.220.000 093116 832118877 P 215 00048 CELL PHONE-VOICE & DATA 35.75 TELEPHONE 800.3733.220.000 093116 832118877 P 215 00049 CELL PHONE-VOICE & DATA 7.28 TELEPHONE 820.3901.220.000 093116 832118877 P 215 00050 CELL PHONE-VOICE & DATA 14.56 TELEPHONE 612.3505.220.000 093116 832118877 P 215 00051 CELL PHONE-VOICE & DATA 21.73 TELEPHONE 600.5001.220.000 093116 832118877 P 215 00052 CELL PHONE-VOICE & DATA 7.28 TELEPHONE 678.2040.220.000 093116 832118877 P 215 00053 CELL PHONE-VOICE & DATA 140.46 TELEPHONE 105.2001.220.000 093116 832118877 P 215 00054 CELL PHONE-VOICE & DATA 140.46 TELEPHONE 100.1965.220.000 093116 832118877 P 215 00055 CELL PHONE-VOICE & DATA 49.88 TELEPHONE 100.6130.220.000 093116 832118877 P 215 00056 CELL PHONE-VOICE & DATA 46.86 TELEPHONE 612.3505.220.000 093117 875108535 P 215 00057 CELL PHONE-VOICE & DATA 46.86 TELEPHONE 820.3901.220.000 093117 875108535 P 215 00058 CELL PHONE-VOICE & DATA 21.84 UTILITIES 612.3510.210.000 093117 875108535 P 215 00059 CELL PHONE-VOICE & DATA 14.56 TELEPHONE 820.3908.220.000 093117 875108535 P 215 00060 CELL PHONE-VOICE & DATA 58.83 TELEPHONE 100.1965.220.000 093117 875108535 P 215 00061 CELL PHONE-VOICE & DATA 19.61 TELEPHONE 100.3110.220.000 093117 875108535 P 215 00062 CELL PHONE-VOICE & DATA 7.28 TELEPHONE 800.3765.220.000 093117 875108535 P 215 00063 APN MODEMS 561.72 TELEPHONE 105.2001.220.000 093118 832056361 P 215 00047 1,202.24 *VENDOR TOTAL B.J.'S EMBROIDERY HATS & EMBROIDERY 221.20 SPECIAL SUPPLIES 100.6001.690.000 093062 10946 P 215 00064 BAYSIDE PRINTED PRODUCTS CAN THE GREASE MAGNETS 217.50 SPECIAL SUPPLIES 612.3505.690.000 092917 083713 039602 F 215 00065 CAN THE GREASE LABELS 214.78 SPECIAL SUPPLIES 612.3505.690.000 092917 083713 039602 F 215 00066 CAN THE GREASE LABELS 214.78 SPECIAL SUPPLIES 612.3505.690.000 092917 083713 039602 F 215 00067 DIST USE TAX 2.97CR DISTRICT USE TAX LIABILI 900.205.237 092917 083713 P 215 00068 BLDG PERMITS 503.72 SPECIAL SUPPLIES 100.2201.690.000 093063 83795 039588 F 215 00069 1,147.81 *VENDOR TOTAL BEAMAN/STEVE TESTING EQUIPMENT 32.61 MACHINERY & EQUIPMENT 800.3642.800.000 093120 REIMBURSEMENT P 215 00070 BLUEPRINTS & COPIES COPIES 326.25 SPECIAL SUPPLIES 696.1390.690.000 093121 44480 P 215 00071 ACCOUNTS PAYABLE 06/24/2010 15:59:51 Schedule of Bills Payable FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT BREWER III/SPENCER J. CONCERT MGMNT-7/4/10 500.00 CONCERT SERIES 900.205.226 BURPEE/ARLEN TOOLS 19.68 R & M NON -AUTO FIRE EQUI 105.2101.302.001 TOOLS 79.82 SMALL TOOLS 575.5801.440.000 99.50 *VENDOR TOTAL BUSHBY SHARPENING INC/P. SHARPENING 46.00 SPECIAL SUPPLIES 800.3728.690.000 CHAINSAW REPAIR 61.31 SPECIAL SUPPLIES 800.3728.690.000 107.31 *VENDOR TOTAL BUTTLES/EDWARD UNIFORM ALLOWANCE 942.86 UNIFORM ALLOWANCE (FD/PD 105.2101.157.000 CALIFORNIA PUBLIC EMPLOY JUL10 HEALTH INSUR 2,750.88 PR DEDUCT -PERS INSURANCE 940.200.729 JUL10 HEALTH INSUR 2,529.23 CITY CONTRIBUTION-INSURA 940.205.602 JUL10 HEALTH INSUR 10.69CR PERS ADMIN EXPENSE 940.200.735 JUL10 HEALTH INSUR 184.29 PERS ADMIN EXPENSE 940.200.735 5,453.71 *VENDOR TOTAL CANTEEN SERVICE CONCESSION ITEMS 62.55 CONCESSIONS 100.6130.690.002 CONCESSION ITEMS 108.18 CONCESSIONS 100.6130.690.002 170.73 *VENDOR TOTAL COASTLAND CIVIL ENGINEER NBRHD ENHCMENT PLAN 3,233.75 ST/STSCAPE-BETTY,CLARA,L 965.5612.250.001 COCHRAN/ROBERT JAMES CONCERT PERFM-7/4/10 1,000.00 JULY 4TH PICNIC IN THE P 900.205.242 COGGINS/JOE MAC LOCKS/KEYS 47.50 GARAGE VEHICLE MAINT COS 105.2001.303.000 COMCAST INTERNET 1.34 TELEPHONE 100.1101.220.000 INTERNET 4.75 TELEPHONE 100.1201.220.000 INTERNET 5.35 TELEPHONE 100.1301.220.000 INTERNET 4.75 TELEPHONE 100.1501.220.000 INTERNET 2.37 TELEPHONE 100.1601.220.000 INTERNET 3.57 TELEPHONE 100.1905.220.000 INTERNET 4.75 TELEPHONE 100.1965.220.000 INTERNET 29.73 TELEPHONE 105.2001.220.000 INTERNET 13.08 TELEPHONE 105.2101.220.000 INTERNET 1.18 TELEPHONE 100.2201.220.000 INTERNET 4.75 TELEPHONE 100.3001.220.000 INTERNET 1.18 TELEPHONE 100.3110.220.000 CITY OF UKIAH GL540R-V06.81 PAGE 3 CLAIM INVOICE 093064 CONTRACT 093122 9604 093123 9543 093124 715565 093125 716791 093126 REIMBURSEMENT 093132 H2O10070485000 093132 H2O10070485000 093132 H2O10070485000 093132 H2O10070485000 093065 4125 093127 4139 093066 31259 092923 CONTRACT 093067 10941 093128 300520144635 093128 300520144635 093128 300520144635 093128 300520144635 093128 300520144635 093128 300520144635 093128 300520144635 093128 300520144635 093128 300520144635 093128 300520144635 093128 300520144635 093128 300520144635 PO# F/P ID LINE 039445 P 215 00072 P 215 00074 P 215 00073 P 215 00075 P 215 00076 P 215 00077 P 215 00078 P 215 00079 P 215 00080 P 215 00081 P 215 00082 P 215 00083 038756 P 215 00084 P 215 00085 P 215 00086 P 215 00087 P 215 00088 P 215 00089 P 215 00090 P 215 00091 P 215 00092 P 215 00093 P 215 00094 P 215 00095 P 215 00096 P 215 00097 P 215 00098 ACCOUNTS PAYABLE CITY OF UKIAH 06/24/2010 15:59:51 Schedule of Bills Payable GL540R-V06.81 PAGE 4 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE COMCAST INTERNET 0.59 TELEPHONE 100.6001.220.000 093128 300520144635 P 215 00099 INTERNET 3.57 TELEPHONE 100.6110.220.000 093128 300520144635 P 215 00100 INTERNET 3.57 TELEPHONE 100.6150.220.000 093128 300520144635 P 215 00101 INTERNET 1.18 TELEPHONE 220.4601.220.000 093128 300520144635 P 215 00102 INTERNET 2.37 TELEPHONE 410.6190.220.000 093128 300520144635 P 215 00103 INTERNET 2.37 TELEPHONE 600.5001.220.000 093128 300520144635 P 215 00104 INTERNET 1.18 TELEPHONE 612.3580.220.000 093128 300520144635 P 215 00105 INTERNET 1.18 TELEPHONE 660.3401.220.000 093128 300520144635 P 215 00106 INTERNET 3.57 TELEPHONE 678.2040.220.000 093128 300520144635 P 215 00107 INTERNET 0.59 TELEPHONE 695.6120.220.000 093128 300520144635 P 215 00108 INTERNET 1.18 TELEPHONE 696.1390.220.000 093128 300520144635 P 215 00109 INTERNET 11.30 TELEPHONE 697.1305.220.000 093128 300520144635 P 215 00110 INTERNET 8.33 TELEPHONE 800.3733.220.000 093128 300520144635 P 215 00111 INTERNET 3.57 TELEPHONE 820.3901.220.000 093128 300520144635 P 215 00112 INTERNET 2.37 TELEPHONE 820.3908.220.000 093128 300520144635 P 215 00113 INTERNET 1.18 TELEPHONE 960.5601.220.000 093128 300520144635 P 215 00114 124.90 *VENDOR TOTAL COMMUNITY DEVELOPMENT CASH OORH 16,011.00 OWNER OCCUPIED REHAB PRO 336.4722.250.003 093129 NONE 039425 P 216 00001 CASH OORH 3,853.00 ACT DEL OWN OCCUPD REHAB 336.4722.250.004 093129 NONE 039425 P 216 00002 19,864.00 *VENDOR TOTAL CONRAD/TIM BASKETBALL CAMP COACH 300.00 CONTRACTUAL SERVICES 100.6120.250.000 093130 INSTRUCTOR P 215 00115 CONSOLIDATED ELECTRICAL VFD DRIVE 16,935.12 WATER MAIN REPLACEMENT 840.3850.800.000 093068 8821-482680 039485 P 215 00116 SHIPPING 358.00 WATER MAIN REPLACEMENT 840.3850.800.000 093068 8821-482680 039485 P 215 00117 DIST USE TAX 77.87CR DISTRICT USE TAX LIABILI 900.205.237 093068 8821-48268.0 P 215 00118 17,215.25 *VENDOR TOTAL COX/JENNIFER UTILITY REFUND 37.43 UTILITY CREDIT BAL CLEAR 950.115.101 093106 78088-2 P 215 00119 CUPPLES & SONS CONST INC PLAN CHECK FEES 545.86 PLAN CHECK FEES 100.0800.638.000 093131 PERMIT #15645 P 215 00120 CURTIS & SONS/L. N. COATS 816.44 PROTECTIVE CLOTHING 105.2190.690.002 093069 1193843-00 039656 P 215 00122 TURNOUTS 326.58 PROTECTIVE CLOTHING 105.2190.690.002 093069 1193843-00 039656 P 215 00123 TURNOUTS 154.41 PROTECTIVE CLOTHING 105.2190.690.002 093069 1193843-00 039656 P 215 00124 TURNOUTS 772.13 PROTECTIVE CLOTHING 105.2190.690.002 093069 1193843-00 039656 P 215 00125 TURNOUTS 359.31 PROTECTIVE CLOTHING 105.2190.690.002 093069 1193843-00 039656 P 215 00126 TURNOUTS 207.93 PROTECTIVE CLOTHING 105.2190.690.002 093069 1193843-00 039656 P 215 00127 TURNOUTS 147.90 PROTECTIVE CLOTHING 105.2190.690.002 093069 1193843-00 039656 P 215 00128 TURNOUTS 295.80 PROTECTIVE CLOTHING 105.2190.690.002 093069 1193843-00 039656 P 215 00129 TURNOUT 165.30 PROTECTIVE CLOTHING 105.2190.690.002 093069 1193843-00 039656 P 215 00130 TURNOUTS 330.60 PROTECTIVE CLOTHING 105.2190.690.002 093069 1193843-00 039656 P 215 00131 ACCOUNTS PAYABLE 06/24/2010 15:59:51 VENDOR NAME DESCRIPTION CURTIS & SONS/L. N. TURNOUT COAT DANIEL STEEL & MACHINE I REPAIR FLOAT UNIT DANNER/LINA ENERGY REBATE -WASHER DC FROST ASSOCIATES INC MOTOR DEARING/JONI UTILITY REFUND DELL MARKETING L.P. MONITOR MONITOR SALES TAX SALES TAX DORSEY'S AUTO REPAIR& BO TOW VEHICLE DOWNEY/DAVID BASKETBALL CAMP COACH E & M ELECTRIC AND MACHI PUMP REPAIR EARTHSTONE CONSTRUCTION PLAYGROUND PLAYGROUND-CHNG ORDER EDMONDS/CHRISTINE UTILITY REFUND ENTER & ASSOCIATES INC/J TRAINING ENV ENVIRONMENTAL INT'L MAY10 BIN RENTAL ERIKSEN/TIM TRAVEL 3/23-3/26/10 Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 1,024.43 PROTECTIVE CLOTHING 105.2190.690.002 4,600.83 *VENDOR TOTAL 00134 171.31 EQUIPMENT MAINT & REPAIR 820.3908.302.000 100.00 ENERGY CONSERVATION PROG 806.3765.250.005 354.51 TRTMT PROCE EQUIP REPLCM 612.3580.302.003 62.67 UTILITY CREDIT BAL CLEAR 950.115.101 195.74 OFFICE SUPPLIES 612.3510.690.002 195.73 MISC OFFICE & COMP SUPPL 820.3948.690.001 2.89 SPECIAL SUPPLIES 100.2201.690.000 3.94 SPECIAL SUPPLIES 100.3110.690.000 398.30 *VENDOR TOTAL 70.00 GARAGE VEHICLE MAINT COS 105.2001.303.000 240.00 CONTRACTUAL SERVICES 100.6120.250.000 922.77 EQUIPMENT MAINT & REPAIR 612.3510.302.000 9,342.00 FIELD SIGNAGE FEES 900.205.236 320.00 FIELD SIGNAGE FEES 900.205.236 9,662.00 *VENDOR TOTAL 93.96 UTILITY CREDIT BAL CLEAR 950.115.101 3,596.49 CONFERENCE & TRAINING 200.2001.160.000 155.00 SPECIAL SUPPLIES 800.3728.690.000 76.43 TRAVEL & CONFERENCE EXPE 100.3001.160.000 CITY OF UKIAH GL540R-V06.81 PAGE 5 CLAIM INVOICE 093070 1191312-00 093071 5283 093133 74176-9 093072 5420 093107 101138-6 092918 XDW42D7T7 092918 XDW42D7T7 092924 XDTX622R8 092925 XDTX62318 093073 45450 093134 INSTRUCTOR 093135 211819 093074 10-14 093075 10-15 093108 63812-2 093136 NONE 093137 9775 093138 REIMBURSEMENT PO# F/P ID LINE 039577 F 215 00121 P 215 00132 P 215 00133 P 215 00134 P 215 00135 039644 F 215 00138 039644 F 215 00139 P 215 00136 P 215 00137 P 215 00140 P 215 00141 039554 F 215 00142 039686 P 215 00143 039686 F 215 00144 P 215 00145 039723 F 215 00146 039276 P 215 00147 P 215 00148 ACCOUNTS PAYABLE WTR SYSTM REPAIR MATERIA 820.3948.690.002 123.98 INVENTORY CITY OF UKIAH 06/24/2010 15:59:51 INVENTORY Schedule of Bills Payable 303.41 GL540R-VO6.81 - PURCHASES 820.131.002 PAGE 6 INVENTORY - PURCHASES FOR A/P 190.53 INVENTORY - PURCHASES 820.131.002 1,353.94 INVENTORY - PURCHASES VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE EVERGREEN JOB &SAFETY TR MAY10 SAFETY PROG 903.27 CONTRACTUAL SERVICES 800.3733.250.000 093139 2766 039288 P 215 00150 MAR10 SAFETY PROG 903.27 CONTRACTUAL SERVICES 800.3733.250.000 093140 2733 039288 P 215 00149 1,806.54 *VENDOR TOTAL FEDERAL EXPRESS CORP EXPRESS MAIL 36.17 POSTAGE 100.2201.411.000 093141 1026-9259-4 P 215 00151 EXPRESS MAIL 14.67 POSTAGE 100.3001.411.000 093141 1026-9259-4 P 215 00152 EXPRESS MAIL 51.87 POSTAGE 100.6150.411.000 093141 1026-9259-4 P 215 00153 EXPRESS MAIL 158.47 POSTAGE 105.2001.411.000 093141 1026-9259-4 P 215 00154 261.18 *VENDOR TOTAL GAUDETTE/KEITH CONCERT SUPPORT -7/4/10 1,400.00 CONCERT SERIES 900.205.226 092926 CONTRACT 039689 P 215 00155 ADDL LABOR 192.00 CONCERT SERIES 900.205.226 092926 CONTRACT P 215 00156 1,592.00 *VENDOR TOTAL GENERAL PACIFIC INC. KELLEM GRIPS 191.54 MACHINERY & EQUIPMENT 800.3646.800.000 092919 1113463 039569 F 215 00157 50KVA POLEMT TRANSFORMER 8,019.24 INVENTORY - PURCHASES 800.131.002 093076 1113622 039607 P 215 00159 37.5KVA POLEMT TRANSFRMR 1,145.14 INVENTORY - PURCHASES 800.131.002 093076 1113622 039607 P 215 00160 25KVA PADMT TRANSFORMER 2,260.91 INVENTORY - PURCHASES 800.131.002 093076 1113622 039607 P 215 00161 150KVA PADMT TRANSFORMER 7,197.08 INVENTORY - PURCHASES 800.131.002 093077 1113621 039607 F 215 00158 18,813.91 *VENDOR TOTAL GILMORE/KRISTIN M CATERING -COMM FOUNDATION GOODMAN/LARRY UNIFORM ALLOWANCE GRAINGER INC/W.W. STEP LADDER, CLEANER DENATURED ALCOHOL THERMO & GAUGE THERMOSTAT GREBIL/LYNNE POOL CONCESSIONS-SAFEWAY GROENIGER & CO. DRILL BITS ACC KIT 6" HYD BREAK OFF HYD BURY SEC 36 HYD BURY SEC 30 HYD BURY SEC 42 #76 HYDRANT HEAD 411.08 FOOD & BEVERAGE FOR CLIE 410.6190.690.002 417.20 UNIFORM ALLOWANCE (FD/PD 105.2101.157.000 381.45 MACHINERY & EQUIPMENT 800.3642.800.000 76.99 MACHINERY & EQUIPMENT 800.3642.800.000 121.86 WTR TREATMT PARTS/MATERI 820.3908.302.001 405.36 ELECT EQUIP 612.3580.302.004 985.66 *VENDOR TOTAL 51.22 CONCESSIONS 100.6130.690.002 243.17 WTR SYSTM REPAIR MATERIA 820.3948.690.002 123.98 INVENTORY - PURCHASES 820.131.002 97.88 INVENTORY - PURCHASES 820.131.002 303.41 INVENTORY - PURCHASES 820.131.002 138.44 INVENTORY - PURCHASES 820.131.002 190.53 INVENTORY - PURCHASES 820.131.002 1,353.94 INVENTORY - PURCHASES 820.131.002 093142 NONE 093143 REIMBURSEMENT 092927 9261961750 092928 9262301485 093078 9267085166 093144 9276680502 093145 REIMBURSEMENT 092929 4012615-00 093079 4012732-00 093079 4012732-00 093079 4012732-00 093079 4012732-00 093079 4012732-00 093079 4012732-00 P 215 00162 P 215 00163 P 215 00164 P 215 00165 P 215 00166 P 215 00167 P 215 00168 P 215 00171 039684 P 215 00173 039684 P 215 00174 039684 P 215 00175 039684 P 215 00176 039684 P 215 00177 039684 P 215 00178 ACCOUNTS PAYABLE 06/24/2010 15:59:51 VENDOR NAME DESCRIPTION GROENIGER & CO. HYDRANT EXTENSIONS PIPE MATERIALS DRILL BITS #76 HYDRANT HEAD HANSEL FORD PARTS HARI OM LLC ENERGY REBATE -WASHER HARTFORD RETIREE PREMIUM JUL10 RETIREE INSUR HD SUPPLY UTILITIES LTD INSUL PINS HD SUPPLY UTILITIES LTD ELECTRICAL SUPPL ELECTRICAL SUPPL HEATH III/WILLIAM B. BASKETBALL CAMP DIRECTOR EXPENSES HEATH/DEREK BASKETBALL CAMP DIRECTOR HEATH/KATIE BASKETBALL CAMP COACH HEINECKEN/GEOFFREY R PLEXIGLASS RISERS, SUPPL HI -LINE UTILITY SUPPLY HARNESS, LANYARD STATE USE TAX DIST USE TAX GRIPS STATE USE TAX DIST USE TAX HI -TECH EMERGENCY VEHICL GASKET Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 191.4.0 INVENTORY - PURCHASES 820.131.002 640.27 INVENTORY - PURCHASES 820.131.002 329.69 WTR SYSTM REPAIR MATERIA 820.3948.690.002 1,353.94 INVENTORY - PURCHASES 820.131.002 4,966.65 *VENDOR TOTAL 00185 147.48 GARAGE VEHICLE MAINT COS 105.2001.303.000 100.00 ENERGY CONSERVATION PROG 806.3765.250.005 3,289.52 NON-EMPLOYEE HEALTH INS. 940.200.724 424.13 MACHINERY & EQUIPMENT 800.3646.800.000 116.92 INVENTORY - PURCHASES 800.131.002 150.62 INVENTORY - PURCHASES 800.131.002 267.54 *VENDOR TOTAL 1,743.67 CONTRACTUAL SERVICES 100.6120.250.000 811.65 CONTRACTUAL SERVICES 100.6120.250.000 2,555.32 *VENDOR TOTAL 1,743.67 CONTRACTUAL SERVICES 100.6120.250.000 300.00 CONTRACTUAL SERVICES 100.6120.250.000 439.73 SPECIAL SUPPLIES 100.6150.690.000 204.64 SPECIAL SUPPLIES 800.3733.690.000 14.64CR STATE USE TAX LIABILITY 900.205.013 0.89CR DISTRICT USE TAX LIABILI 900.205.237 789.01 SPECIAL SUPPLIES 800.3728.690.000 57.86CR STATE USE TAX LIABILITY 900.205.013 3.51CR DISTRICT USE TAX LIABILI 900.205.237 916.75 *VENDOR TOTAL 11.00 FIRE APPARATUS 105.2101.303.001 CLAIM INVOICE 093080 4012506-00 093081 4012333-00 093146 4012615-01 093147 4012900-00 093148 ACCT 6464 093149 70353-8 093150 50011 -JULY 093082 1445077-01 093151 1470694-01 093152 1494935-00 093154 INSTRUCTOR 093154 INSTRUCTOR 093153 INSTRUCTOR 093155 INSTRUCTOR 093156 NONE 092930 1/428250 092930 1/428250 092930 1/428250 092931 1/436870 092931 1/436870 092931 1/436870 093157 132716 CITY OF UKIAH GL540R-VO6.81 PAGE 7 PO# F/P ID LINE P 215 00170 P 215 00169 P 215 00172 039684 F 215 00179 P 215 00180 P 215 00181 P 215 00182 039568 P 215 00183 P 215 00184 P 215 00185 P 215 00186 P 215 00187 P 215 00188 P 215 00189 P 215 00190 P 215 00191 P 215 00192 P 215 00193 P 215 00194 P 215 00195 P 215 00196 P 215 00197 ACCOUNTS PAYABLE 06/24/2010 15:59:51 VENDOR NAME DESCRIPTION HI -TECH EMERGENCY VEHICL VALVE KIT HOME DEPOT CREDIT SERVIC MISC SUPPLIES NEW OFFICE SUPPLIES MISC SUPPLIES HOUSTON/JOHN OR LINDA CLASS -SWING DANCE HUDSON MUSEUM STORE/GRAC BOOK HUNT/DAN TRAINING 4/22/10 IBEW, LOCAL 1245 JUN10 UNION DUES INTERCOUNTY MECHANICAL & FOUNTAIN PUMP RPLCMT JUMPERZ INC JUMP HOUSE RENTAL KENNEDY/RICK SUPPLIES KEREKES/DESS HOTEL EXPENSE MILEAGE 6/11/10 KNIGHT/DONALD A PLAYGROUND SIGNS DIST USE TAX KNOX COMPANY/THE MEDVAULT LOCKERS MEDVAULT LOCKERS KOMLINE-SANDERSON BELT BELT BELT Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 487.23 FIRE APPARATUS 105.2101.303.001 498.23 *VENDOR TOTAL 00204 91.90 SPECIAL SUPPLIES 100.6001.690.000 995.39 PARK MAINTENANCE YARD 699.6001.250.041 325.24 MACHINERY & EQUIPMENT 800.3642.800.000 1,412.53 *VENDOR TOTAL 00208 93.50 RECREATION PROGRAM INCOM 100.0700.521.001 38.06 SPECIAL SUPPLIES 100.6150.690.000 170.00 TRAVEL & CONFERENCE EXPE 612.3510.160.000 1,273.10 P/R DEDUCT. -UNION DUES 940.200.709 1,903.93 CIVIC CENTER M & R 100.1915.301.000 400.00 FAMILY FUN IN THE SUN 900.205.243 135.15 SUPPLIES AND OFFICE EXPE 641.7402.690.001 279.72 TRAVEL & CONFERENCE EXPE 800.3733.160.000 188.00 TRAVEL & CONFERENCE EXPE 800.3733.160.000 467.72 *VENDOR TOTAL 271.88 FIELD SIGNAGE FEES 900.205.236 1.25CR DISTRICT USE TAX LIABILI 900.205.237 270.63 *VENDOR TOTAL 2,120.63 SPECIAL SUPPLIES 105.2101.690.000 65.25 SPECIAL SUPPLIES 105.2101.690.000 2,185.88 *VENDOR TOTAL 548.10 TRTMT PROCE EQUIP REPLCM 612.3580.302.003 798.23 TRTMT PROCE EQUIP REPLCM 612.3580.302.003 968.96 TRTMT PROCE EQUIP REPLCM 612.3580.302.003 CITY OF UKIAH GL540R-V06.81 PAGE 8 CLAIM INVOICE 093158 132836 093159 02663150 093159 02663150 093159 02663150 093160 REFUND 093161 1036 093162 REIMBURSEMENT 093163 NONE 093164 1725 093165 828 093166 REIMBURSEMENT 093167 REIMBURSEMENT 093167 REIMBURSEMENT 093083 16385 093083 16385 093168 INV364400 093168 INV364400 092932 42006742 092932 42006742 092932 42006742 PO# F/P ID LINE P 215 00198 P 215 00199 P 215 00200 P 215 00201 P 215 00202 P 215 00203 P 215 00204 P 215 00205 039731 F 215 00206 P 215 00207 P 215 00208 P 215 00209 P 215 00210 P 215 00211 P 215 00212 039703 F 215 00213 039703 F 215 00214 039667 F 215 00215 039667 F 215 00216 039667 F 215 00217 ACCOUNTS PAYABLE 06/24/2010 15:59:51 VENDOR NAME DESCRIPTION KOMLINE-SANDERSON FREIGHT LAB SAFETY SUPPLY INC RESCITR TMPR EVID LANE/LINDA CLASS -SWING DANCE LOWE/JOHN UNIFORM ALLOWANCE MARSOLAN/TIM UNIFORM ALLOWANCE K9 SUPPLIES MARTIN/ERICA CLASSES -CARDIO BOOT MATHESON TRI -GAS DBA AER OXYGEN WELDING SUPPLIES WELDING SUPPLIES WELDING SUPPLIES DIST USE TAX NITROGEN MERIT FIBER DISC ZIP WHEEL NITROGEN MCGRADE/KATHY LADDER TEST MCNAB/DUSTIN UNIFORM ALLOWANCE MCPHERSON INVESTMENTS CO COMM LIGHTING REBATE MEGGITT TRAINING SYSTEMS REPAIRS TO GLOCK DIST USE TAX MENDOCINO COUNTY MAY10 PARKING SURCHR-CO MAY10 PARKING SURCHR-ST Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 185.60 TRTMT PROCE EQUIP REPLCM 612.3580.302.003 2,500.89 *VENDOR TOTAL 210.63 TRAINING MAT & SAFETY SU 612.3580.690.002 55.00 RECREATION PROGRAM INCOM 100.0700.521.001 48.45 UNIFORM ALLOWANCE (FD/PD 105.2101.157.000 49.97 UNIFORM ALLOWANCE (FD/PD 105.2001.157.000 98.71 CAPITAL EXPENDITURES 105.2001.800.000 148.68 *VENDOR TOTAL 297.50 CONTRACTUAL SERVICES 100.6120.250.000 102.24 SPECIAL SUPPLIES 105.2101.690.000 59.85 SPECIAL SUPPLIES 575.5801.690.000 29.93 FIRE APPARATUS 105.2101.303.001 29.92 GARAGE VEHICLE MAINT COS 105.2001.303.000 0.55CR DISTRICT USE TAX LIABILI 900.205.237 29.68 SPECIAL SUPPLIES 800.3642.690.000 17.62 SPECIAL SUPPLIES 575.5801.690.000 18.75 SPECIAL SUPPLIES 800.3729.690.000 36.75 SPECIAL SUPPLIES 800.3642.690.000 324.19 *VENDOR TOTAL 00235 1,440.70 R & M NON -AUTO FIRE EQUI 105.2101.302.001 22.85 UNIFORM ALLOWANCE (FD/PD 105.2101.157.000 10,900.00 ENERGY CONSERVATION PROG 806.3765.250.005 449.31 DEPARTMENT FIREARMS 105.2001.250.006 2.07CR DISTRICT USE TAX LIABILI 900.205.237 447.24 *VENDOR TOTAL 729.00 COUNTY SURCHG, PKG ENFOR 900.205.070 1,093.50 COUNTY SURCHG, PKG ENFOR 900.205.070 CITY OF UKIAH GL540R-V06.81 PAGE 9 CLAIM INVOICE 092932 42006742 092933 1015565904 093169 REFUND 093084 REIMBURSEMENT 093175 REIMBURSEMENT 093176 REIMBURSEMENT 093174 INSTRUCTOR 092920 10440636 093085 10447037 093085 10447037 093085 10447037 093085 10447037 093086 10445065 093087 10446270 093177 10446099 093178 10446273 093170 4932 093179 REIMBURSEMENT 093180 14681-1 093171 INV -0046254 093171 INV -0046254 093184 NONE 093184 NONE PO# F/P ID LINE 039667 F 215 00218 P 215 00219 P 215 00220 P 215 00221 P 215 00222 P 215 00223 I1mw1mq62ffiI1I►YL! P 215 00225 P 215 00230 P 215 00231 P 215 00232 P 215 00233 P 215 00226 P 215 00228 P 215 00227 P.215 00229 039527 F 215 00234 P 215 00235 P 215 00236 P 215 00237 P 215 00238 P 215 00239 P 215 00240 ACCOUNTS PAYABLE 06/24/2010 15:59:51 VENDOR NAME DESCRIPTION MENDOCINO COUNTY MENDOCINO COUNTY CAPTIAL OUTLAY FUND MENDOCINO COUNTY COOPERA CONTRIBUTION MENDOCINO SOLID WASTE VIAL DISPOSAL MICROFLEX CORP #774353 GLOVES DIST USE TAX MILANI/TROY D REPAIR DOOR REPLACE CABLES MILLER/DARRELL UNIFORM ALLOWANCE MORA/ADRIAN BASKETBALL CAMP COACH MOTION INDUSTRIES INC LUBRICANT O -RINGS V -BELTS LUBRICANT, RUST INHIB O -RINGS DISCOUNT O -RINGS DIST USE TAX DISCOUNT MUNICIPAL MAINTENANCE EQ HYD FILTER MYERS COMPANY INC/W ICE MACHINE CLEANER NGUYEN/MELINDA UTILITY REFUND Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 1,822.50 *VENDOR TOTAL 446,982.20 MENDO OFFICE OF EDUCATIO 964.5603.250.012 500.00 HISTORICAL PRESERVATION 105.2190.690.005 42.50 MISC SUPPL/EQUIP OFFICE/ 612.3580.690.001 220.53 PRISIONER EXPENSE 105.2001.500.000 1.01CR DISTRICT USE TAX LIABILI 900.205.237 219.52 *VENDOR TOTAL 125.00 CIVIC CENTER M & R 100.1915.301.000 125.00 CONTRACTUAL SERVICES 100.6001.250.000 250.00 *VENDOR TOTAL 343.43 UNIFORM ALLOWANCE (FD/PD 105.2101.157.000 150.00 CONTRACTUAL SERVICES 100.6120.250.000 16.16 MACHINERY & EQUIPMENT 800.3642.800.000 37.56 VEHICLE REPAIR & MAINTEN 800.3765.303.000 74.01 VEHICLE REPAIR & MAINTEN 100.3110.303.000 86.15 MACHINERY & EQUIPMENT 800.3642.800.000 7.04 SPECIAL SUPPLIES 800.5536.690.000 0.02CR SPECIAL SUPPLIES 800.5536.690.000 1.71 EQUIPMENT MAINT & REPAIR 695.6120.302.000 O.01CR DISTRICT USE TAX LIABILI 900.205.237 0.02CR EQUIPMENT MAINT & REPAIR 695.6120.302.000 222.58 *VENDOR TOTAL 170.60 VEHICLE REPAIR & MAINT 612.3510.303.000 40.76 MISC SUPPL/EQUIP OFFICE/ 612.3580.690.001 97.11 UTILITY CREDIT BAL CLEAR 950.115.101 CITY OF UKIAH GL540R-V06.81 PAGE 10 CLAIM INVOICE 093182 RESOL 2007-12 093181 APPLICATION 093183 955 092934 IN1152644 092934 IN1152644 093172 5030 093173 5018 093185 REIMBURSEMENT 093186 INSTRUCTOR 093088 CA23-458688 093089 CA23-458746 093090 CA23-458809 093091 CA23-458675 093187 CA23-459009 093187 CA23-459009 093188 CA23-458845 093188 CA23-458845 093188 CA23-458845 093092 60968 -IN 092935 2942 093110 70461-9 PO# F/P ID LINE P 215 00241 P 215 00242 P 215 00243 P 215 00244 P 215 00245 P 215 00247 P 215 00246 P 215 00248 P 215 00249 P 215 00251 P 215 00252 P 215 00253 P 215 00250 P 215 00257 P 215 00258 P 215 00254 P 215 00255 P 215 00256 P 215 00259 P 215 00260 P 215 00261 ACCOUNTS PAYABLE 06/24/2010 15:59:51 VENDOR NAME DESCRIPTION NOUVIR LIGHTING LIGHTING REPAIR OCE IMAGISTICS INC SERVICE COPIER OFFICE MAX OFFICE SUPPLIES ANNUAL REBATE COLORED PAPER COLORED PAPER PAPER OKONITE COMPANY/THE 750 EPR CONDUCTOR CABLE OPERATING ENGINEERS UNIO JUN10 UNION DUES OTTEN/MARC BASKETBALL CAMP COACH P. G. & E. COMPANY GAS -OBSERVATORY HSE UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES PAC -VAN INC MOBILE OFFICE LEASE MOBILE OFFICE LEASE MOBILE OFFICE LEASE PACIFIC ECORISK INC TOXICITY TESTING Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME 110.81 SPECIAL SUPPLIES 43.97 COPIER MAINT AGREEMENT 66.58 SPECIAL SUPPLIES 136.85CR STORES PURCHASES 46.22 SPECIAL SUPPLIES 35.98 SPECIAL SUPPLIES 46.41 SPECIAL SUPPLIES 58.34 *VENDOR TOTAL 28,303.45 MACHINERY & EQUIPMENT 1,591.00 P/R DEDUCT. -UNION DUES 240.00 CONTRACTUAL SERVICES 74.44 40.41 80.79 205.98 56.92 576.17 428.70 79.80 140.99 56.84 452.51 260.25 16.68 2,470.48 135.29 67.64 67.64 270.57 UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES NAT GAS & PROPANE UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES FUELS & LUBRICANTS UTILITIES *VENDOR TOTAL CONTRACTUAL SERVICES CONTRACTUAL SERVICES CONTRACTUAL SERVICES *VENDOR TOTAL 525.00 LAB TESTING SERVICES FUND & ACCOUNT 100.6150.690.000 641.7402.302.001 100.1301.690.000 696.131.002 697.1305.690.000 696.1390.690.000 100.1905.690.000 800.3646.800.000 940.200.709 100.6120.250.000 100.6001.210.000 600.5001.210.000 100.6130.210.000 410.6190.210.000 612.3510.210.000 612.3580.214.000 660.3401.210.000 695.6120.210.000 820.3908.210.000 100.6150.210.000 100.1915.210.000 100.3110.450.000 960.5601.210.000 100.3110.250.000 820.3901.250.000 612.3505.250.000 612.3580.250.001 CITY OF UKIAH GL540R-V06.81 PAGE 11 CLAIM INVOICE 093189 26058 093190 41430A 093093 821375 093094 844346 093095 46042 093095 46042 093096 691974 093097 74093 093191 1006-1 093192 INSTRUCTOR 093098 4722717075-1 093196 0689263822-9 093196 0689263822-9 093196 0689263822-9 093196 0689263822-9 093196 0689263822-9 093196 0689263822-9 093196 0689263822-9 093196 0689263822-9 093196 0689263822-9 093196 0689263822-9 093196 0689263822-9 093196 0689263822-9 093193 PSI -1148119 093193 PSI -1148119 093193 PSI -1148119 093194 6802 PO# F/P ID LINE P 215 00262 P 215 00263 P 215 00267 P 215 00268 P 215 00264 P 215 00265 P 215 00266 039677 F 215 00269 P 215 00270 P 215 00271 P 215 00284 P 215 00272 P 215 00273 P 215 00274 P 215 00275 P 215 00276 P 215 00277 P 215 00278 P 215 00279 P 215 00280 P 215 00281 P 215 00282 P 215 00283 038718 P 215 00285 038718 P 215 00286 038718 P 215 00287 P 215 00288 ACCOUNTS PAYABLE CITY OF UKIAH 06/24/2010 15:59:51 Schedule of Bills Payable GL540R-V06.81 PAGE 12 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE PALEOTECHNICS DIGGING STICK 38.07 SPECIAL SUPPLIES 100.6150.690.000 093197 174175 P 215 00289 STATE USE TAX 2.89CR STATE USE TAX LIABILITY 900.205.013 093197 174175 P 215 00290 DIST USE TAX 0.18CR DISTRICT USE TAX LIABILI 900.205.237 093197 174175 P 215 00291 35.00 *VENDOR TOTAL PARKNPOOL CORPORATION PARK BENCHES 1,698.57 SPECIAL SUPPLIES 105.2001.690.000 092936 17008 039640 F 215 00292 SHIPPING 99.00 SPECIAL SUPPLIES 105.2001.690.000 092936 17008 039640 F 215 00293 STATE USE TAX 128.86CR STATE USE TAX LIABILITY 900.205.013 092936 17008 P 215 00294 DIST USE TAX 7.81CR DISTRICT USE TAX LIABILI 900.205.237 092936 17008 P 215 00295 1,660.90 *VENDOR TOTAL PLATT ELECTRIC SUPPLY COUPLING, DRILL BIT 10.45 SPECIAL SUPPLIES 800.5536.690.000 092921 7803155 P 215 00296 PLEASANT VIEW DAIRY CONCESSIONS ITEMS 57.44 CONCESSIONS 100.6130.690.002 093198 6361199 P 215 00298 CONCESSIONS ITEMS 19.89 CONCESSIONS 100.6130.690.002 093199 6361482 P 215 00299 CONCESSIONS ITEMS 56.69 CONCESSIONS 100.6130.690.002 093200 6360248 P 215 00297 CONCESSIONS ITEMS 112.81 CONCESSIONS 100.6130.690.002 093201 6367767 P 215 00301 CONCESSIONS ITEMS 40.08 CONCESSIONS 100.6130.690.002 093202 6366858 P 215 00300 286.91 *VENDOR TOTAL PRESS DEMOCRAT 1 YR SUBSCRIPTION-CM 299.76 DUES & SUBSCRIPTIONS 100.1990.260.000 093203 30029550 P 215 00302 RAITT/DAVID CONCERT PERFM-7/4/10 1,100.00 JULY 4TH PICNIC IN THE P 900.205.242 092937 CONTRACT P 215 00303 RAM/BERNADETTE BASKETBALL CAMP COACH 300.00 CONTRACTUAL SERVICES 100.6120.250.000 093204 INSTRUCTOR P 215 00304 REDWOOD EMPIRE OFFICIALS UMPIRES/SCOREKEEPERS 136.00 CONTRACTUAL SERVICES 100.6116.250.000 093205 503 P 215 00305 UMPIRES/SCOREKEEPERS 3,906.00 CONTRACTUAL SERVICES 100.6115.250.000 093205 503 P 215 00306 4,042.00 *VENDOR TOTAL RINO PACIFIC, INC. CARDLCK FUEL 6/1-6/16/10 326.60 FUELS & LUBRICANTS 612.3510.450.000 093206 C119944 P 215 00307 CARDLCK FUEL 6/1-6/16/10 668.20 FUELS & LUBRICANTS 820.3948.450.000 093207 C120189 P 215 00308 994.80 *VENDOR TOTAL RMC WATER ENVIRONMENT RRWA EXEC DIR-MAY10 4,224.12 EXECUTIVE DIRECTOR SERVI 975.4750.250.100 093208 10830 P 215 00309 RRWA EXEC DIR-MAY10 9,129.70 GENERAL BENEFIT PROJECTS 975.4750.250.200 093208 10830 P P 215 215 00310 00311 RRWA EXEC DIR-MAY10 740.00 SPECIAL BENEFIT PROJECTS 975.4750.250.300 093208 10830 14,093.82 *VENDOR TOTAL ACCOUNTS PAYABLE 06/24/2010 15:59:51 VENDOR NAME DESCRIPTION ROPER/MAURICE ENERGY REBATE -AC RRM DESIGN GROUP RIVERSIDE PARK DESIGN SIERRA CHEMICAL HYPOCHLORITE SILVA-BROWN/JEFF BASKETBALL CAMP COACH SIRCHIE FINGER PRINT LAB EVID SUPPLIES DIST USE TAX SMITH-FERRI/SHERRIE SUPPLIES SRS CRISAFULLI PIPE SHIPPING STAPLES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES STRYKER SALES CORPORATIO RAIL ASSEMBLY SWANK MOTION PICTURES IN MOVIE RENTAL SHIPPING STATE USE TAX DIST USE TAX Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 375.00 ENERGY CONSERVATION PROG 806.3765.250.005 18,636.36 RIVERSIDE PARK DEVELOPME 140.6050.800.006 3,915.49 CHEMICAL SUPPLIES 612.3580.520.000 300.00 CONTRACTUAL SERVICES 100.6120.250.000 241.97 PRISIONER EXPENSE 105.2001.500.000 1.07CR DISTRICT USE TAX LIABILI 900.205.237 240.90 *VENDOR TOTAL 141.23 SPECIAL SUPPLIES 100.6150.690.000 3,719.25 TRTMT PROCE EQUIP REPLCM 612.3580.302.003 341.00 TRTMT PROCE EQUIP REPLCM 612.3580.302.003 4,060.25 *VENDOR TOTAL 40.22 SPECIAL SUPPLIES 100.1101.690.000 116.05 SPECIAL SUPPLIES 100.6110.690.000 521.82 SPECIAL SUPPLIES 100.6114.690.000 104.38 SPECIAL SUPPLIES 100.6115.690.000 9.51 FIRE APPARATUS 105.2101.303.001 85.67 OFFICE SUPPLIES 105.2101.690.014 106.56 SPECIAL SUPPLIES 600.5001.690.000 65.23 OFFICE SUPPLIES 612.3510.690.002 54.36 MISC SUPPL/EQUIP OFFICE/ 612.3580.690.001 61.61 SPECIAL SUPPLIES 800.3733.690.000 13.78 WTR TREATMT PARTS/MATERI 820.3908.302.001 23.91 SPECIAL SUPPLIES 820.3908.690.000 1,203.10 *VENDOR TOTAL 224.93 SPECIAL SUPPLIES 105.2101.690.000 326.25 MOVIES IN THE PLAZA 900.205.235 21.00 MOVIES IN THE PLAZA 900.205.235 24.75CR STATE USE TAX LIABILITY 900.205.013 1.50CR DISTRICT USE TAX LIABILI 900.205.237 321.00 *VENDOR TOTAL CITY OF UKIAH GL540R-VO6.81 PAGE 13 CLAIM INVOICE 093209 10807-6 093210 5101310504 092922 200294 093211 INSTRUCTOR 093099 551242 -IN 093099 551242 -IN 093212 REIMBURSEMENT 093100 58747 093100 58747 093213 1371137 093213 1371137 093213 1371137 093213 1371137 093213 1371137 093213 1371137 093213 1371137 093213 1371137 093213 1371137 093213 1371137 093213 1371137 093213 1371137 093214 732886M 093215 RG 1452183 093215 RG 1452183 093215 RG 1452183 093215 RG 1452183 PO# F/P ID LINE P 215 00312 039516 P 215 00313 P 215 00314 P 215 00315 P 215 00316 P 215 00317 P 215 00318 039666 F 215 00319 039666 F 215 00320 P 215 00321 P 215 00322 P 215 00323 P 215 00324 P 215 00325 P 215 00326 P 215 00327 P 215 00328 P 215 00329 P 215 00330 P 215 00331 P 215 00332 039713 P 215 00333 039691 P 215 00334 039691 P 215 00335 P 215 00336 P 215 00337 ACCOUNTS PAYABLE CITY OF UKIAH 06/24/2010 15:59:51 Schedule of Bills Payable GL540R-V06.81 PAGE 14 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE TGIF REPAIRS INC PRINTER REPAIR 349.39 FIRE PREVENTION WEEK 105.2190.690.006 093101 2212 P 215 00338 PRINTER REPAIR 349.39 R & M COMPUTERS 105.2101.302.003 093101 2212 P 215 00339 698.78 *VENDOR TOTAL THORNTON/RICHARD TELEPHONE RELOCATIONS 54.44 SPECIAL SUPPLIES 612.3505.690.000 093216 4634 P 215 00342 TELEPHONE RELOCATIONS 54.43 SPECIAL SUPPLIES 820.3901.690.000 093216 4634 P 215 00343 TELEPHONE RELOCATIONS 47.50 CONTRACTUAL SERVICES 100.1301.250.000 093217 4641 P 215 00344 TELEPHONE RELOCATIONS 47.50 CONTRACTUAL SERVICES 100.1101.250.000 093217 4641 P 215 00345 TELEPHONE RELOCATIONS 83.12 TELEPHONE 100.3001.220.000 093267 4563 P 215 00340 TELEPHONE REPAIRS 83.13 TELEPHONE 800.3733.220.000 093267 4563 P 215 00341 370.12 *VENDOR TOTAL TUMILOWICZ/MELISSA UTILITY REFUND 44.55 UTILITY CREDIT BAL CLEAR 950.115.101 093109 100786-3 P 215 00346 TURF STAR INC PARTS 221.55 EQUIPMENT MAINT & REPAIR 695.6120.302.000 092938 6663301-00 P 215 00347 TIRE, RIM 258.38 EQUIPMENT MAINT & REPAIR 695.6120.302.000 093102 6664251-00 P 215 00349 PARTS 191.58 EQUIPMENT MAINT & REPAIR 695.6120.302.000 093103 6663341-00 P 215 00348 PARTS 80.78 EQUIPMENT MAINT & REPAIR 695.6120.302.000 093218 6664301-00 P 215 00350 PARTS 96.85 VEHICLE REPAIR & MAINTEN 695.6120.303.000 093219 6665053-00 P 215 00352 PARTS 170.97 VEHICLE REPAIR & MAINTEN 695.6120.303.000 093220 6665068-00 P 215 00353 PARTS 151.51 VEHICLE REPAIR & MAINTEN 695.6120.303.000 093221 6664839-00 P 215 00351 PARTS 72.69 VEHICLE REPAIR & MAINTEN 695.6120.303.000 093222 6665521-00 P 215 00354 1,244.31 *VENDOR TOTAL UKIAH NATURAL FOODS INC ENERGY REBATE-REFRIG 75.00 ENERGY CONSERVATION PROG 806.3765.250.005 093223 49589-5 P 215 00355 UKIAH PAPER SUPPLY JANITORIAL SUPPLIES 28.97 SPECIAL SUPPLIES 100.1915.690.000 093224 I364511 P 215 00357 JANITORIAL SUPPLIES 583.32 SPECIAL SUPPLIES 100.6001.690.000 093225 I364533 P 215 00358 JANITORIAL SUPPLIES 227.64 SPECIAL SUPPLIES 100.6001.690.000 093226 I364612 P 215 00359 JANITORIAL SUPPLIES 467.88 SPECIAL SUPPLIES 410.6190.690.000 093227 364553 P 215 00367 JANITORIAL SUPPLIES 4.95 SPECIAL SUPPLIES 410.6190.690.000 093228 I364678 P 215 00360 JANITORIAL SUPPLIES 86.08 SPECIAL SUPPLIES 410.6190.690.000 093229 I364767 P 215 00361 JANITORIAL SUPPLIES 107.74 SPECIAL SUPPLIES 100.6001.690.000 093230 364646 P 215 00368 JANITORIAL SUPPLIES 100.33 STATION CLEANING SUPPLIE 105.2101.690.005 093231 I364944 P 215 00363 JANITORIAL SUPPLIES 101.07 SPECIAL SUPPLIES 100.6001.690.000 093232 I364966 P 215 00364 JANITORIAL SUPPLIES 511.38 SPECIAL SUPPLIES 695.6120.690.000 093233 I365020 P 215 00365 JANITORIAL SUPPLIES 201.21 STATION CLEANING SUPPLIE 105.2101.690.005 093234 I365077 P 215 00366 JANITORIAL SUPPLIES 84.77CR SPECIAL SUPPLIES 100.6001.690.000 093235 CMI364644 P 215 00356 JANITORIAL SUPPLIES 80.03 SPECIAL SUPPLIES 612.3505.690.000 093236 I364914 P 215 00362 2,415.83 *VENDOR TOTAL UKIAH TROPHY CHAMPS T-SHIRTS 215.33 SUPPLIES 100.6116.690.000 093104 800774 P 215 00369 ACCOUNTS PAYABLE 06/24/2010 15:59:51 VENDOR NAME DESCRIPTION UKIAH UNIFIED SCHOOL DIS CAPITAL OUTLAY FUND UKIAH VALLEY SANITATION DISTRICT PAYROLL UNITED ROTARY BRUSH CORP SWEEPER PARTS WALMART COMMUNITY MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES MISC SUPPLIES WARREN/COURTNEY BASKETBALL CAMP COACH WELLS FARGO FINANCIAL LE =10 COPIER LEASE JUN10 COPIER LEASE JUN10 COPIER LEASE JUN10 COPIER LEASE WESCO DISTRIBUTION INC. METERS 200W LAMPS 250W LAMPS WASHERS WILLIAMS/ANTOINE UTILITY REFUND WILLIAMS/FLOYD THOMPSON CPR & FIRST AID -STAFF AMOUNT 2,293,045.47 9,437.36 839.42 43.30 75.71 54.52 362.84 107.36 75.03 45.17 16.98 34.63 16.98 33.95 69.73 100.98 1,037.18 180.00 221.32 140.84 20.12 20.12 402.40 841.73 73.41 397.76 817.80 2,130.70 44.28 1,338.00 Schedule of Bills Payable FOR A/P ACCOUNT NAME FUND & ACCOUNT UKIAH UNIFIED SCHOOL DIS 964.5603.250.011 SALARIES, REGULAR 641.7402.110.000 VEHICLE REPAIR & MAINTEN 100.3110.303.000 SUPPLIES 100.3301.690.000 SPECIAL SUPPLIES 100.3110.690.000 EQUIPMENT MAINT & REPAIR 100.6001.302.000 SPECIAL SUPPLIES 100.6114.690.000 SPECIAL SUPPLIES 100.6120.690.000 SPECIAL SUPPLIES 100.6130.690.000 CONCESSIONS 100.6130.690.002 GARAGE VEHICLE MAINT COS 105.2001.303.000 SPECIAL SUPPLIES 105.2001.690.000 FIRE APPARATUS 105.2101.303.001 SMALL TOOLS 575.5801.440.000 SPECIAL SUPPLIES 600.5001.690.000 CONCERT SERIES 900.205.226 *VENDOR TOTAL P CONTRACTUAL SERVICES 100.6120.250.000 CAPITAL LEASE PAYMENT COPIER LEASE -PURCHASE COSTS LEASE PURCHASE COSTS *VENDOR TOTAL INVENTORY - PURCHASES INVENTORY - PURCHASES INVENTORY - PURCHASES SPECIAL SUPPLIES *VENDOR TOTAL 105.2001.255.000 105.2101.255.005 678.2040.255.000 220.4601.255.000 800.131.002 800.131.002 800.131.002 800.3728.690.000 UTILITY CREDIT BAL CLEAR 950.115.101 SPECIAL SUPPLIES 100.6114.690.000 CITY OF UKIAH GL540R-V06.81 PAGE 15 CLAIM INVOICE PO# F/P ID LINE 093237 AGREEMENT P 215 00370 093238 P/P #25 P 215 00371 093239 CI105911 P 215 00372 093240 00910258 P 215 00373 093240 00910258 P 215 00374 093240 00910258 P 215 00375 093240 00910258 P 215 00376 093240 00910258 P 215 00377 093240 00910258 P 215 00378 093240 00910258 P 215 00379 093240 00910258 P 215 00380 093240 00910258 P 215 00381 093240 00910258 P 215 00382 093240 00910258 P 215 00383 093240 00910258 P 215 00384 093240 00910258 P 215 00385 093241 INSTRUCTOR P 215 00386 093242 6765423765 P 215 00387 093242 6765423765 P 215 00388 093242 6765423765 P 215 00389 093242 6765423765 P 215 00390 093243 470170 P 215 00391 093244 470670 039710 P 215 00393 093244 470670 039710 P 215 00394 093245 470475 P 215 00392 093111 100963-8 P 215 00395 093246 6152010 P 215 00396 ACCOUNTS PAYABLE 06/24/2010 15:59:51 VENDOR NAME DESCRIPTION WITTMAN ENTERPRISES, LLC MAY10 AMBULANCE BILLING WYATT IRRIGATION SUPPLY IRRIGATION SUPPL IRRIGATION SUPPL IRRIGATION SUPPLIES IRRIGATION SUPPLIES XEROX CORPORATION MAY10 BASE CHRG COPY CHARGE YOGA MENDOCINO CLASSES -YOGA Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 3,032.29 AMBULANCE BILLING 105.2101.250.007 94.00 SPECIAL SUPPLIES 100.6001.690.000 163.88 SPECIAL SUPPLIES 100.6001.690.000 35.89 SPECIAL SUPPLIES 100.6001.690.000 209.89 SPECIAL SUPPLIES 100.6001.690.000 503.66 *VENDOR TOTAL 148.73 EQUIPMENT MAINT & REPAIR 100.6150.302.000 50.84 EQUIPMENT MAINT & REPAIR 100.6150.302.000 199.57 *VENDOR TOTAL 6,123.00 CONTRACTUAL SERVICES 100.6120.250.000 CLAIM INVOICE 093247 105044 092939 237015 093105 237434 093248 237728 093249 237727 093250 48480891 093250 48480891 093251 INSTRUCTOR CITY OF UKIAH GL540R-V06.81 PAGE 16 PO# F/P ID LINE P 215 00397 P 215 00398 P 215 00399 P 215 00401 P 215 00400 P 215 00402 P 215 00403 P 215 00404 ACCOUNTS PAYABLE CITY OF UKIAH 06/24/2010 15:59:51 Schedule of BillS Payable GL540R-V06.81 PAGE 17 FOR A/P VENDOR NAME DESCRIPTION REPORT TOTALS: AMOUNT ACCOUNT NAME 3,046,557.12 RECORDS PRINTED - 000406 FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE ITEM NO.: 7b MEETING DATE: AGENDA SUMMARY REPORT July 21, 2010 SUBJECT: APPROVE PLANS AND SPECIFICATIONS FOR NEIGHBORHOOD ENHANCEMENT ON CLARA AVENUE PHASE 1, SPECIFICATION NO. 10-12 AND DIRECT STAFF TO ADVERTISE FOR BIDS Summary: Per section 22039 of the Public Contracts Code, staff is requesting Council's approval of plans and specifications number 10-12 for Neighborhood Enhancement on Clara Avenue Phase 1. The total Engineer's Estimate for this project, including bid alternates 1 and 2, is approximately $1,100,000. The selection of bid alternates will depend upon the actual bid prices, and staff may recommend additional funding sources as needed. Background: Project funding is provided by Proposition 1 B funds. The proposed project will construct new curb, gutter, sidewalk and pavement reconstruction on Clara Avenue, between Joseph Street and Hamilton Street, including new curb bulb -outs and cross -walks at the Clara Avenue intersections at Joseph Street and at Hamilton Street. Also, new storm drains will be constructed along Clara Avenue between North Orchard Avenue and Joseph Street. A bid alternate is included in the project to extend new storm drains along Clara Avenue between Mason Street and North State Street, and a second bid alternate is included for a water main upgrade along Clara Avenue between Sidnie Street and North State Street. The plans and specifications for the project are available for City Council and public review at the Ukiah Civic Center Engineering Department, 300 Seminary Avenue, Ukiah, California. In addition, the plans and specifications have been posted to the City's website for review. Fiscal Impact: Budgeted FY 10/11 F-1NewAppropriation Not Applicable Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number Addtl. Appropriation Requested $400,000.00 Proposition 1 B 250.3110.930.000 Recommended Action(s): 1. Approve plans and specifications for Neighborhood Enhancement on Clara Avenue Phase 1, Specification No. 10-12. 2. Direct staff to advertise for bids. Alternative Council Option(s): N/A Citizens advised: n/a Requested by: Tim Eriksen, Director of Public Works / City Engineer Prepared by: Ben Kageyama, Senior Civil Engineer Coordinated with: Jane Chambers, City Manager Attachments: 1 — Cover sheet — specifications 2 — Cover sheet - plans Approved: Jar6thambers, City Manager Attachment # I CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA SPECIAL PROVISIONS FOR NEIGHBORHOOD ENHANCEMENT-CLARA AVE;`PHASE 1 PROJECT SPECIFICATION NO. 464"1 fl ►'� w'�, "HEIDI �E. qqTT t�, Section 13.` and the Engineer s quantities were produced Exp... . under'�t4he supervision of Heidi E. Utterback, P.E. �G6VIL � a or k' CITY OF UKIAH DEPARTMENT OF PUBLIC WORKS 300 Seminary Avenue Ukiah, California 95482-5400 �F Bids Open: Tuesday, August 17, 2010 2:00 p.m. Office of City Clerk _ _HUMBOLDT CO. _ TRINITY CO. O TENAMA CO. If• GLENN CQ r^f+ SONOMA CO. \/IIr1AlITV RAAD LAKE CO. Affachment # Z IMPROVEMENT PLANS FOR: NEIGHBORHOOD ENHANCEMENT ON CLARA AVENUE PHASE 1 SPECIFICATION NO. 10- // JULY 2010 FOR THE CITY OF U�IGIAH MENDOCINO COUNW, CALIFORNIA FOR USE IN COC, CALTRANS STANDARD SPEC CALTRAN$ STANDARD I IN WITH: IONS DATED MAY 2006 DATED MAY 2006 IOMONIN- @nEX OF SFEE M U. $MEET n 1. TITLE SNEET 2 PROJECT DATA 3. PLAN & PROFILE CLARA AVENUE - STA 10+00 TO M13+000. PLAN & PROFILE CLARA AVENUE - STA 13+00 TO STA 16+75 S. PLAN & PROFILE CLARA AVENUE - STA 18+75 TO SFA 20+50 6. PLAN & PROFILE CLARA AVENUE - STA 20+50 TO ST& 2-M 7. PIAN & PROFILE CLARA AVENUE - STA 2++25 TO STA 28+25 g. PLAN & OF CI -ARA AVENUE - STA 28+25 TO STA 32+25 PLAN & PROFILE CLARA AVDVUE - SFA 32+25 TO STA 36+50 10. STRIPING & RECONSTRUCTON PLAN - STA 22+00 M STA 25+b 11.BULBOUT DETAILS 12 DETAILS I& DETAILS 10. DETAILS 15.CROSS SECTIONS - STA 22+25 TO STA 24+00 16. CROSS SEGTONS - STA 24+25 M STA 25+67.6 17. CROSS SECTONS - STA 25+75 TO STA 26+50 1&STORM DRAIN CROSSING PROFILES - STA 14+20.39 TO SFA 30+49.436 19. STORM DRAIN CROSSING PROFILES - STA 31+16.46 M STA. 3S+84.14 BASIS OF BEAFOW BEEN C NORTH 869128 EAST BEMEEN FOUND 1/2- IRON PIPES TAGGED LS 4205 MARKING THE SOUT,WEST CORNER OF LOT 2 AND THE SOUTHEAST CORNER OF LOT 1 AS SHOWN ON PARCEL MM NO, 99-0 FILED FOR RECORD IN MMS DRAWER 67. PAGE H. MENDOCINO COUNTY RECORDS. BBENG U.S.T & GEODETC SURVEY DISK STANFM 615.120 X -1D4 1932 LOCATED AT THE SOUT4R11 PACIFIC RAILROAD STAMM, SET VERMGALLY IN THE WEST BRICK WALL OF STATON BUILDING 225 FEET SOUTH OF THE CENTERLINE OF PERKINS STREET. 45.9 FEET EAST OF E EAST RAIL OF THE MAIN TRACK 24.8 FEET SOUTH OF THE NORTHWEST CORNER OF TIE BUILOING, AND 3.9 FEET ABOVE TIE FLOOR. ETEVATON: 61528 FEET NGND 1929 TOPOEiRAPI'IL. MAP 745 MM REPRESENTS A FIELD SURVEY MADE BY ONOUINI & PASSARLNO, INC. ON JANUARY 13 THROUGH 16. 2009 AND REPRESENTS THE NSUAL SURFACE GONG MONS AS OF APR AID DATE RIGHT OF WAY LINES ARE FROM RECORD DATA LOCATION MAP NOT TO SCALE ° CITY OF UKIAH APPROVED DATE PROECT NUMBER 29 -2144 DRAWING GATE CoutbW CMI lilt n Inc. Do ae-x-n s JULY20,0 1 1400 Neotomas A— Santa Roaa. CA 95405 NOW UTIERBACK, RCE W723 , 7074T.8M 707.57.8037 Fax UCENSE EKPIRATON: 06-30-11 DALE �$a 11AH'+ MM EDIRECTOR a< PUBLIC WORKS/CITY ENGINEER DR1ANING NUMBER • - 19 ITEM NO. 7c DATE: July 21, 2010 C-4yoJUkiah AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION SETTING THE LIMITATION ON CITY EXPENDITURES FOR FISCAL YEAR 2010-2011 The passage of Proposition 4 in 1979 (Article XIIIB of the California Constitution), requires local governments to prepare a statement of appropriations limitation. Also, each of the governing bodies must pass a resolution setting the appropriations limit for each budget year. The City's appropriation growth rate is limited to the change in the greater of the City of Ukiah's or Mendocino County's population growth rate and the change in California's per capita personal income. Exhibit A, attached to the Fiscal Year 2010-11 Proposed Resolution (Attachment 1), sets forth the calculations necessary to establish the appropriations limit for the City of Ukiah's 2010-2011 fiscal year. For these calculations, each revenue source and General Fund transfer, listed in the adopted budgets, must be allocated as "proceeds from taxes" or "non -proceeds from taxes." Adoption of the Fiscal Year 2010-2011 Resolution (Attachment 1) assures the community and the State of California that the appropriations approved did not exceed the City's annual appropriations limit. For fiscal year 2010-2011 the calculations showed a limit of $31.1 million ($31,074,238) and appropriations subject to the limit of $10.0 million. This provided a large margin of safety ($21.1 million) before compliance with this law would become a concern. The limit for FY 2010-2011 ($31,074,238) is $685,992 less than the limit for FY 2009-2010 due to the reduction in per capita personal income decline. The available funds subject to the limit were still less than forty percent of the limit. Therefore, this decrease had no effect on the City's budget. Staff recommends the City Council adopt the attached resolution fixing limitation on City expenditures for Fiscal Years 2010-2011. RECOMMENDED ACTION: Adopt resolutions fixing limitation on City expenditures for Fiscal Years 2010-2011. ALTERNATE COUNCIL POLICY OPTIONS: Adopt resolution with modifications. Prepared by: Gordon Elton, Finance Director Coordinated with: Jane Chambers, City Manager Attachments: 1 - FY 2010-2011 Appropriation Limitation Resolution, with attachment — Exhibit "A". 2 - State of California, Department of Finance "PRICE AND POPULATION INFORMATION" letter dated May, 2010 APPROVED: Qlk4, J e Chambers, City Manager Attachment #1 Page 1 RESOLUTION NO. 2010 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH FIXING LIMITATION ON CITY EXPENDITURES FOR FISCAL YEAR 2010-2011 WHEREAS, the provisions of Proposition 4, (Article XIII B of the California Constitution), the spending initiative, passed by the voters of the State of California, place a limitation on the expenditures of governmental agencies; and WHEREAS, the above referenced legislation requires the City of Ukiah to establish its appropriation limit for the 2010-2011 fiscal year; and WHEREAS, the Director of Finance of the City of Ukiah has computed the limitation of the City of Ukiah for the 2010-2011 fiscal year in accordance with the provisions thereof in the amount of $31,278,092; and WHEREAS, the appropriation limitation for the 2010-2011 fiscal year was determined by utilizing the change in California per capita income for the 2010-2011 fiscal year and the percentage of population change within Mendocino County as estimated by the State of California, Department of Finance estimates as of January 1, 2010. NOW, THEREFORE, BE IT RESOLVED, that the budgetary appropriation limitation of the City of Ukiah for fiscal year 2010-2011 is hereby fixed at $31,760,230, as set forth on Exhibit "A" attached hereto and made a part hereof by this,reference. PASSED AND ADOPTED this 4th day of August 2010, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Benj Thomas, Mayor ATTEST: JoAnne Currie, City Clerk \\Cou-srv03\shared\Administration\Agendas & ASRs\Jul 21 Regular Agenda\7cl RESOLUTION Gann 2010-11.doc Attachment # 1 EXHIBIT "A" CITY OF UKIAH SCHEDULE TO DETERMINE COMPLIANCE WITH PROPOSITIONS 4 & 111 APPROPRIATION LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 2011 Based on Fiscal Year 2010-2011 Budget A) PROCEEDS OF TAXES $10,007,496 B) LESS: EXCLUSIONS $0— C) APPROPRIATIONS SUBJECT TO LIMITATION $10,007,496 D) CURRENT YEAR LIMIT $31,074,238 E) AMOUNT UNDER THE LIMIT (MARGIN OF SAFETY) $21,066,743 S:\Finance\xfered from FINANCESHARE on FS4 (fs4)\Gann Limit\2010-11.x1sx - Gann 10-11 Page 1 of 5 Attachment # 1 EXHIBIT "A" CITY OF UKIAH APPROPRIATIONS SUBJECT TO GANN LIMIT 2006/2007 2007/2008 2008/2009 2009/2010 2010/2011 LIMIT PRIOR YEAR $27,346,687 $28,486,475 $29,894,305 $31,401,243 $31,760,230 TIMES: % CHANGE IN CALIFORNIA PER CAPITA INCOME (a) (b) (c) 1.0396 1.0442 1.0429 1.0062 0.9746 OR % GROWTH IN NON-RESIDENTIAL ASSESSED VALUATION n/a n/a n/a n/a n/a AND TIMES: % POPULATION CHANGE CITY (a) 0.9966 1.0017 1.0010 1.0016 1.0010 OR % POPULATION CHANGE COUNTY (a) (c) 1.002 1.005 1.0072 1.0052 1.0039 NEW LIMIT $28,486,475 $29,894,305 $31,401,243 $31,760,230 $31,074,238 NOTES: (a) State of California, Department of Finance estimates, May 2010 (b) Factor Chosen for calculation, by default. (c) Factor Chosen for calculation. S:\Finance\xfered from FINANCESHARE on FS4 (fs4)\Gann Limit\2010-11.x1sx - Gann 10-11 Page 2 of 5 Attachment # 1 EXHIBIT "A" CITY OF UKIAH PROPOSITIONS 4 AND 111, APPROPRIATION LIMIT SCHEDULE TO CATEGORIZE BUDGETED REVENUE FISCAL YEAR 2010-2011 REVENUE SOURCE PROCEEDS NON -PROCEEDS OF TAXES OF TAXES TAXES $50 PROPERTY TAXES $1,170,000 SALES & USE TAXES $5,496,311 PROPERTY TRANSFER TAX $35,000 ROOM OCCUPANCY TAX $603,750 BUSINESS LICENSE TAX $227,630 FRANCHISE TAX $552,372 FRANCHISE IN -LIEU CITY UTILITIES $1,060,000 OTHER TAXES LICENSES AND PERMITS BICYCLE LICENSES $50 BUILDING PERMITS $91,000 ELECTRICAL PERMITS $12,000 PLUMBING PERMITS $8,000 MECHANICAL PERMITS $4,000 MISCELLANEOUS PERMITS $13,000 FINES & PENALTIES . $20,500 INTERGOVERNMENTAL MOTOR VEHICLE IN LIEU $1,277,700 TRAILER COACH FEES .$0 OFF HIGHWAY LICENSES $0 TAX RELIEF $12,500 ERAF REFUNDS $0 P.O.S..T. REIMBURSEMENTS $10,000 COUNTY REIMBURSEMENT $1,134 MISC. PARTICIPATIONS $0 STATE MANDATED COST REIMBURSEMENT $0 USE OF MONEY & PROPERTY INTEREST $40,810 $9,190 RENT $70,717 SUN HOUSE REVENUE $118,000 CONCESSION INCOME $0 RECREATION PROGRAM INCOME $496,500 TRANSFERS TO OTHER FUNDS $0 SAFinance\xfered from FINANCESHARE on FS4 (fs4)\Gann Limit\2010-11.xlsx - Gann 10-11 Page 3 of 5 CITY OF UKIAH PROPOSITIONS 4 AND 111, APPROPRIATION LIMIT SCHEDULE TO CATEGORIZE BUDGETED REVENUE FISCAL YEAR 2010-2011 REVENUE SOURCE CHARGES FOR CURRENT SERVICES SUBD PLANNING FEES SUBDIVISION FEES GENERAL PLAN FEES SPECIAL PERMITS & FEES (612.XXX) EMERGENCY RESPONSE REIM POLICE DEPARTMENT FIRE DEPT SALE OF MATERIALS SALE OF SURPLUS PROPERTY AMBULANCE FEES WEED ABATEMENT VEHICLE ABATEMENT PLAN CHECK FEES SWIMMING POOL LATE CHARGES/ PENALTIES LABOR OVERHEAD REIMBURSEMENT MISCELLANEOUS TOTAL GENERAL FUND ENTERPRISE & OTHER FUNDS TOTAL BUDGETED EXPENDITURES ADD: TRANSFERS INTO GENERAL FUND TOTAL PROCEEDS OF TAXES TOTAL NON -PROCEEDS OF TAXES Attachment # 1 EXHIBIT "A' PROCEEDS NON -PROCEEDS OF TAXES OF TAXES $83,795 $500 $0 $20,900 $157,050 $18,200 $0 $0 $500,000 $0 $7,000 $40,000 $45,000 $0 $12,500 $46,000 $10,007,496 $2,253,613 $12,261,109 $40,535,686 $40,535,686 $10,007,496 $42,789,299 $52,796,795 $940,571 $10,007,496 $43,729,870 S:\Finance\xfered from FINANCESHARE on FS4 (fs4)\Gann Limit\2010-11.xlsx - Gann 10-11 Page 4 of 5 CITY OF UKIAH SCHEDULE OF EXCLUDED APPROPRIATIONS FISCAL YEAR 2010-2011 BUDGET QUALIFIED CAPITAL OUTLAYS TOTAL QUALIFIED CAPITAL OUTLAYS Attachment # 1 EXHIBIT "A" $0 ---------------------------------------------------------------- CITY OF UKIAH ALLOCATION OF INTEREST- TO TAX & NON -TAX PROCEEDS FISCAL YEAR 2010-2011 BUDGET A) TAX PROCEEDS LESS INTEREST - GENERAL FUND $9,966,686 B) LESS; EXCLUDED APPROPRIATIONS $0 C) NET TAX PROCEEDS $9,966,686 D) TOTAL GENERAL FUND REVENUES, LESS INTEREST $12,211,109 E) NET TAX PROCEEDS, AS PERCENT OF TOTAL GENERAL FUND REVENUE 82% F) TOTAL INTEREST $50,000 G) AMOUNT OF INTEREST EARNED FROM TAXES $40,810 H) AMOUNT OF INTEREST EARNED FROM NON -PROCEEDS OF TAXES $9,190 S:\Finance\xfered from FINANCESHARE on FS4 (fs4)\Gann Limit\2010-11.xlsx - Gann 10-11 Page 5 of 5 �e °'� ti aa� z a 1111 fi DEPARTMENT OF �,trsys�H�P F I N A N C E ATTACHMENT- ARNOLD SCHWARZENEGGER, GOVERN13R May 2010 MAY 0 8 2010 Dear Fiscal Officer: CITE' OF UKIAH Subject: Price and Population Information FINANCE DEPT. Appropriations Limit The California Revenue and Taxation Code, Section 2227, mandates the Department of Finance (Finance) to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2010, in conjunction with a change in the cost of living, or price factor; to calculate their appropriations limit for fiscal year 2010-2011. Enclosure l provides the change in California's per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2010-2011 appropriations limit. Enclosure II provides city and unincorporated county population percentage changes, and Enclosure IIA provides county's and incorporated area's summed population percentage changes. The population percentagechange data excludes federal and state institutionalized populations and military populations. Population Percent Change for Special Districts Some special districts must establish an annual appropriations limit. Consult the Revenue and Taxation Code, .Section 2228 for further information regarding the appropriation limit. You can access the Code from the following website: "hftp:i/WwW.leginfo.ca.gov/calaw.htmi" check box: "Revenue and Taxation Code" and enter 2228 for the search term to learn more about the various population change factors available to special districts to calculate their appropriations limit. Article XIII B, Section 9(C), of the State Constitution exempts' certain special districts from the appropriations limit calculation mandate. Consult the following website: "http://www.leginfo.ca.gov/.const/.artie'le 1313" for additional information. Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this issue should be referred to their respective county for clarification, ;or to their legal representation, or to the law itself. No State agency reviews the local appropriations limits. Population Certification The population certification program applies only to cities and counties. Revenue and Taxation Code Section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller's Office. Finance will certify the higher estimate to the State Controller by June 1, 2010. Please Note: Prior year's city population estimates may be revised. If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086. Fiscal Year 2010-2011 May 2010 Enclosure 1 A. Price Factor: Article Xlli B specifies that local jurisdictions select their cost -of living factor to compute their appropriation limit by a vote of their governing body. The cost -of -living factor provided here is per capita personal income. if the percentage change in per capita personal income is selected, the percentage change to be used in setting the 2010-2011 appropriation limit is: Per Capita Personal Income Fiscal Year Percentage change (FY) over prior year 2010-2011 -2.54 B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2010-2011 appropriation limit. 20102011: Per Capita Cost of Living Change = -2.54 percent Population Change = 1.03 percent Per Capita Cost of Living converted to a ratio: Population converted to a ratio: Calculation of factor for FY 2010-2011: 2 -2.54+100 =.9746 100 1.03+100 =1.0103 100 .9746 x 1.0103 = .9846 Fiscal Year2010-2011 . County City Mendocino Fort Bragg Point Arena Ukiah Willits Unincorporated County Total Enclosure II Annual Percent Change in Population Minus Exclusions January 1, 2009 to January 1, 2010 and Total Population, January 1, 2010 Total Percent Chanue -- PopulationMinus Exclusions -- Population 2009.2010 1.1.09 1-1.10 1-1-2010 0.10 6,848 6,855 61855 0.20 490 491 491 0.10 15,666 15,682 15,682 0.10 5,064 5,069 5,069 0.51 61,659 61,976 62,192 0.39 89,727 90,073 90,289 (•) Exclusions Include residents on federal military installations and group quarters restdents In state mental institutlons, state and federal correctional Institutions and veteran homes. 3 I ITEM NO.: 7d MEETING DATE: July 21, 2010 City of ukiaFr- AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF POLICY RESOLUTION ESTABLISHING ADVANCES MADE FROM THE SEWER OPERATING REVENUE TO THE SEWER CONNECTION FEE FUND ARE LOANS AND ARE INTENDED TO BE REPAID, WITH INTEREST, FROM FUTURE CONNECTION FEES. Background: During the sewer rate discussions, the consultant identified the revenue projected from sewer connection fees, for the next five years, is insufficient to meet the connection fee fund's annual debt payment obligation. While this was not exactly new information, it did begin the discussion about funding the shortfall. The rate study and resulting rate recommendations included a plan for ratepayers to provide the funding until the connection fee revenue rises to the level necessary. The question not specifically addressed in the rate study was the repayment to the ratepayers from future connection fee revenue. This was discussed as it related to the rate recommendation and staff was directed to develop a policy statement for future Council consideration. The wastewater projects, for which the 2006 bonds funded, added capacity to the system as well as updating the current operations of the system. The ability to add connections to the system was identified as the source of funds to repay the bond costs apportioned to the capacity expansion. Furthermore, the City Council and the Ukiah Valley Sanitation District Board of Directors agreed that the UVSD would receive 65% of the new connection capacity and the City would retain the remaining 35%. The expansion portion of the debt would therefore be in the same proportions. As part of the assurances given to the bond purchasers, the City committed to establish rates and charges sufficient to pay operating expenses, debt payments, and an additional "coverage" amount of 20% of the debt payments. The UVSD accepted this same obligation in a contract with the City. The result of this commitment is the revenue must come from the sources controlled by the Council when the sources less controllable are insufficient. This means the ratepayers supply the money to make the debt payment when connection fee revenue is less than needed. Discussion: This item was discussed on June 2, 2010 and direction was provided for revisions to more clearly establish the Council's intention. The intention is to ultimately collect connection fee revenue to pay the system expansion portion of the debt payments plus any interest incurred on amounts advanced from other sources to meet year-to-year payment obligations. The proposed Policy Resolution is designed to Continued on Paqe 2 Recommended Action(s): Adopt Policy Resolution # Alternative Council Option(s): Provide Alternative direction to staff Citizens advised: Requested by: City Council, June 2, 2010 Prepared by: Mari Rodin, Council Member; Gordon Elton, Finance Director Coordinated with: Jane Chambers, City Manager Attachments: Policv Resolution Approved: Ja hambers, City Manager Subject Policy Resolution — Repayment of Advances to Capital Fund #620 Meeting Date: July 21, 2010 Page 2 of 2 establish policy which guides staff toward implementation of advances and repayments between the Wastewater Operating Fund and the Capital Connection Fee Fund. The repaid funds will be deposited in the City Rate Stabilization Fund. Once deposited in the Rate Stabilization Fund, they will be used to offset rate increases or to reduce rates. Subsequent Actions: Staff recommends the Council send a request to UVSD to adopt this same, or a similar, policy for their ratepayer subsidy of their connection fee fund. Fiscal Impact: Budgeted FY 09/10 F-1 New Appropriation Amount Budgeted Source of Funds (title and #) Not Applicable F-1 Budget Amendment Required Account Number Addit. Appropriation Requested ATTADIWI `i'. POLICY RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING THE POLICY FOR REPAYMENT OF ADVANCES FROM THE WASTEWATER OPERATING FUND TO THE WASTEWATER CONNECTION FEE FUND WHEREAS, the City of Ukiah incurred debt, by contracting with the Association of Bay Area Governments for issuance of revenue bonds; and WHEREAS, the City of Ukiah is responsible for generating sufficient revenue to fulfil its bond obligations; and WHEREAS, the revenue for bond repayment includes fees and charges from a) customers connected to the system, and b) fees for new connections; and WHEREAS, the estimated revenue from new connections were projected to be received on a pro rata basis over the thirty-year repayment period; and WHEREAS, the connection fees are actually received irregularly from year to year; and WHEREAS, the monthly fees and charges for sewer service are the only source of consistent revenue for the Wastewater Enterprise; and WHEREAS, the City of Ukiah is committed to assuring connection fees ultimately generate the proportionate share of revenue from which debt payments will be made; and WHEREAS, debt payments are required to be paid semi-annually. NOW, THEREFORE, BE IT RESOLVED, that 1) When the City Capital Connection Fee Fund #620 has insufficient resources to meet its debt payment obligation, a loan will be made from revenue received from City ratepayers to eliminate the shortfall. 2) Interest will be added to the amount advanced from the time the advance is made until it is repaid. 3) Interest will be calculated at the monthly average yield to cost of the City's managed investment portfolio. 4) Money deposited in the City Capital Connection Fee Fund #620 will be used for the following: a. First, to make the current year debt payments. b. Second, to pay accumulated interest on previous advances. c. Third, to repay previous advances to the fund. d. Fourth, retain for future bond payments. Page 1 of 2 Police Resolution establishing repayment of advances from the wastewater operating fund 5) Funds from the City Capital Connection Fee Fund #620, which repay interest and advances from city ratepayers, will be deposited in the Rate Stabilization Fund. These amounts deposited in the Rate Stabilization Fund are to be used to offset future rate increases or to reduce rates. 6) Staff will present a report to the Council when funds are advanced to the City Capital Connection Fee Fund #620. The annual budget will identify historic, projected and proposed transactions related to this policy. PASSED AND ADOPTED this 21st day of July 2010, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Benj Thomas, Mayor ATTEST: City Clerk Page 2 of 2 S:\Finance\xfered from FWANCESHARE on FS4 (fs4)\Sewer\Po1 Res Connection Fee advances.doc city o "UkiaF. ITEM NO.: 7e MEETING DATE. AGENDA SUMMARY REPORT July 21, 2010 SUBJECT: REPORT TO COUNCIL OF THE EXPENDITURE OF $8,394.38 TO VANGUARD INSTRUMENTS C/O TARBELL ASSOCIATES FOR THE PURCHASE OF A VANGUARD RELAY TESTER AND SHIPPING CASE FOR THE ELECTRIC UTILITY DEPARTMENT. (EUD) Pursuant to the requirements of Section 1522 of the Municipal Code, this report is being submitted to the City Council to advise of the purchase of a Vanguard Instrument RFD -200 S2 Relay Tester. Three manufacturers were found that produced a suitable unit. Quotes were solicited for all of the equipment manufacturers and the results are as follows: Vanguard Instruments c/o Tarbell Associates Megger c/o Sierra Utility Sales, Inc. Relay Engineering Services Ltd. $8,394.38 $10,297.72 $30,306.25 Vanguard Instruments c/o Tarbell Associates was awarded the bid with a total price of $8,319.38 including tax with an additional estimated freight cost of $75.00. Fiscal Impact: 0 Budgeted FY 09/10 � New Appropriation Not Applicable Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number $30,000 Substation Equipment 800.3642.800.000 Recommended Action(s): NO ACTION NEEDED - REPORT TO COUNCIL ONLY Alternative Council Option(s): None Needed Citizens advised: N/A Requested by: Mel Grandi, Electric Utility Director Prepared by: Jim O'Brien, Electric Utility Technician, Mary Williamson, Purchasing Assistant Coordinated with: Mary Horger, Purchasing Supervisor, Attachments: N/A Approved: '4a- , C==Z /- �— JaePhambers, City Manager ITEM NO.: 7f MEETING DATE: July 7, 2010 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: UPDATE REPORT REGARDING STATUS OF WATER EMERGENCY CONDITIONS NECESSITATING EMERGENCY RESOLUTION TO EXPEDITE CONSTRUCTION OF OAK MANOR DRIVE WATER WELL Background: On March 4, 2009, at a regular meeting of the Ukiah City Council, an emergency resolution was adopted to expedite the construction of a water well at Oak Manor Drive in Oak Manor Park to the east of the tennis courts. Pursuant to Public Contracts Code Section 22050(b)(1), the City Council delegated authority to the City Manager to order action pursuant to subparagraph (a)(1) of that section and directed the City Manager to undertake all steps necessary to have the well constructed without going through a formal competitive bidding process. Pursuant to Public Contracts Code Section 22050(b)(3), adoption of this resolution requires the City Manager to report back to the City Council at its next regular meeting setting forth the reasons justifying why the emergency will not permit a delay resulting from the formal competitive solicitation for bids for the well and why the action is necessary to respond to the emergency. Discussion: The reasons for the emergency were set forth in Resolution No.2009-12. These reasons continue to exist: 1) the State of Emergency declared by the Governor of California due to drought conditions, 2) recommendation to municipalities from Victoria Whitney, Deputy Director for Water Rights for the State of California Water Resources Control Board, that drought conditions may necessitate suspension of surface water rights this summer and to secure groundwater sources, 3) the time required to drill, develop, and construct a temporary connection from a new groundwater well into the City's water distribution system is not sufficient to comply with the noticing requirements of the Public Contracts Code formal bidding process. The date of the bid opening for construction of the Gobbi Street well head and pump house was June 18, 2009. The contractor mobilized their equipment on site on July 13. Substantial completion of this project was November 10th. The time required from the bid opening to substantial completion of the Gobbi Street well head and pump house was approximately five months. Continued on Paae 2 Recommended Action(s): Receive the report. Alternative Council Option(s): Reject recommended action(s) and provide staff with alternate direction. Citizens advised: n/a Requested by: Tim Eriksen, Director of Public Works/City Engineer Prepared by: Tim Eriksen, Director of Public Works/City Engineer Coordinated with: Jane Chambers, City Manager Attachments: Approved:-4�� -- ne Chambers, City Manager In the December 16, 2009 Agenda Summary Report, Item 7d, a best case schedule was developed assuming the Oak Manor well head and pump house bid in December 2009 and construction started no later than January. With this schedule it was possible the Oak Manor well (Well #8) would have been completed in May 2010. This completion date assumed a shortened bid period and no delays due to weather or other circumstances. Bids were issued on January 8, 2010. The revised schedule includes the January bid date and a 30 day noticing period with bids due February 9th. The lowest, qualifying bid was submitted by Wipf Construction in the amount of $377,000 and was approved by Council on February 17th. Construction began April 26, 2010. On July 15thth the well house structure is completed and so is the site work. The landscaping contractor is on site to repair areas of the park that were damaged during construction. At the current pace the well should be feeding the system by the end of July. ITEM NO.: 7g MEETING DATE: 7/21/2010 City nf''Uks!aF AGENDA SUMMARY REPORT SUBJECT: UPDATE REPORT ON LOCAL EMERGENCY DECLARATION REGARDING DROUGHT AND WATER SHORTAGE STATUS Summary: In drought conditions, the City may declare a local emergency under the California Emergency Services Act ("ESA"). In addition, the City Council under the Ukiah City Code may declare a Water Shortage Emergency as a Stage I, II or III emergency. At its meeting of April 15, 2009, the City Council adopted a RESOLUTION DECLARING A LOCAL EMERGENCY UNDER THE STATE EMERGENCY SERVICES ACT AND A STAGE I WATER SHORTAGE EMERGENCY UNDER SECTION 3602 THE UKIAH CITY CODE. (Attachment #1). The resolution contains recitals setting forth the drought conditions and the response to those conditions by the State, Mendocino County, the Sonoma County Water Agency and the State Water Resources Control Board which the resolution seeks to address. Please refer to those recitals for details. Subsequent to adoption of the resolution, City staff has responded further to the water shortage emergency by replying to the Sonoma County Water Agency (SCWA) regarding actions that the City of Ukiah has taken, and will be taking, to address water conservation. Attachment #2 is a copy of that letter. The letter outlined actions that the City is taking, responded to SCWA's request for water use information, and included an outline of the City of Ukiah's water conservation program for 2009. As a result of the drought, the City Council has considered many different aspects of the water shortage issue. Under Council's direction, staff has implemented a series of water conservation and education measures. In addition, the City has a full time staff position dedicated to implementing these measures. Water demand has decreased by 20.8% from the 2008 quantities and 19.0% as compared to the 2004 quantities. Staff assumes that this is as a result of our conservation efforts. This will affect our revenues and staff is working on solutions for this issue as we analyze the fee study that is currently being prepared by an outside consulting firm. Developments from the SWRCB On May 28, 2009, the State Water Resources Control Board (SWRCB) issued an amendment to Order WR 2009-0027-DWR, Order WR 2009 -0034 -EXEC. The amended order conditionally approves Sonoma County Water Agency's (SCWA) petition to reduce the flow in the Russian River from July 6 through October 2, 2009 Continued on Daae 2 Recommended Action: 1. City Council receive the status report on water shortage emergency Alternative Council Option(s): N/A Citizens advised: N/A Requested by: Jane Chambers, City Manager Prepared by: Tim Eriksen, Director of Public Works and City Engineer Coordinated with: Tim Eriksen, Director of Public Works and City Engineer Attachments: Attachment 1 — Resolution Attachment 2 — Letter to SCWA Approved: hambers, City Manager Subject: Drought and Water Shortage Status Meeting Date: July 21, 2010 Page 2 of 2 to 25 cubic feet per second (cfs) for the upper Russian River and 35 cfs for the lower Russian River if during the period from April 1 through June 30 total inflow to Lake Mendocino is less than or equal to 25,000 acre- feet. The amended order confirms a water conservation goal for Mendocino County of 50% (compared to 2004) from April 6, 2009 until the expiration of this order (October 2, 2009), "By May 6, 2009, SCWA shall submit a plan to the State Water Resources Control Board to obtain the cooperation and participation of agricultural and municipal Russian River water user to reach a water conservation goal of 25 percent in Sonoma County and 50 percent in Mendocino County for the period of April 6, 2009 until the expiration of this order (October 2, 2009). The amended order modified the original order issued on April 6, 2009. From July 6 through October 2, 2009, minimum in -stream flow shall remain at or above 25 cfs, if Lake Mendocino storage is less than 65,630 acre feet on July 1, 2009 (instead of total inflow to Lake Mendocino less than or equal to 25,000 acre-feet). On October 27, 2009 the County of Mendocino Water Agency discussed the current water storage situation in the Ukiah Valley. The discussion led to the consideration of repealing the County emergency order for all water purveyors to limit water usage by 50%. The Agency was not comfortable with the language in the repealing order as prepared by staff and requested staff to bring the order back for adoption at the next regularly scheduled meeting. On November 3, 2009 the County of Mendocino retracted the 50% conservation requirement. However, the Board of Supervisors recommended that each water district strive to achieve 25% conservation on a voluntary basis. The City of Ukiah in the coming weeks must consider how to address this voluntary request by the County of Mendocino. Updated Staff Actions Staff has continually monitored this issue in response to the City Council concerns about this emergency and the length of time that it has been in effect. On December 16, 2009 City Council repealed the mandatory water rationing, however, Stage I voluntary rationing is still in place. The lake storage has been steady since the middle of January and is now 102,490 acre-feet. However, the state is predicting a dry year so staff recommends the continuation of the voluntary conservation measures. It should be noted that the construction of the Oak Manor Well (well #8) is proceeding at a fast pace and it is anticipated that this well will be on line by the middle of summer. Reaional Issues City Staff is also monitoring the Draft Ukiah Valley Area Plan Water Supply Assessment report. Many of the local valley water purveyors are concerned with this report. It is hoped and presumed that the Board of Supervisors will direct county staff to address some of the issues that have been submitted. The Request for Proposal (RFP) for the master plan for reclaimed water has been drafted and reviewed by the City Council. Staff has been meeting with stakeholders for this system, as directed by Council. Staff has incorporated comments from all stakeholders and is taking the draft RFP to the City Council on August 18, 2010 for the Council's approval. ATTACHMENT—.L_ RESOLUTION NO. 200947 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WaAH DECLARING A LOCAL EMERGENCY PURSUANT TO THE EMERGENCY SERVICES ACT AND A STAGE I WATER EMERGENCYUNDER SECTION 3602 OF THE UNJAH CITY CODE 1. Lake Mendocino and the Russian River are one current source of water for the City of Ukiah and the primary source of water for other domestic and agricultural users of water in Mendocino and Sonoma Counties; and 2. Average rainfall through March for the area contributing run-off to Lake Mendocino is 42 inches and the rainfall total through March 2009 is 23 inches; and 3. There have been below average rainfall and reduced storage in Lake Mendocino in 2004, 2007 and 2008; and 4, Average rainfall for April June is 4.8 inches; and • 5. Even average rainfall for the remainder of the rainy season cannot compensate for the extremely low rainfall this year; and 6. Lake Mendocino held approximately 53,000 acre feet on April 1, 2009, with a Lake level of 727.63 feet; and 7. The average Lake storage in April is 84,448 acre feet, the Lake storage in April 2007 was 66,617 acre feet and the average Lake storage in October is 55,854 acre feet, more water at the end ofthe dry summer season than is currently stored in the Lake; and 8. The historically low water storage level in Lake Mendocino this year is part of a statewide water shortage caused by inadequate rainfall which has prompted Governor Schwarzenegger to declare a statewide emergency under the Emergency Services Act due to these drought conditions; and 9. Mendocino County has declared a local emergency due to drought conditions under the Emergency Services Act; and 10. On April 6, 2009, the State Water Resources Control Board ("SWRCB") has approved an Urgency Change Petition Bled by the Sonoma County Water Agency ("SCWA'°) to reduce in -stream flows in the Russian River to 75 cfs from April 6 -June 30, 2009 and to as low as 25 cfs for the period July X October 2, 2009, if cumulative total inflow to Lake Mendocino is _; equal to or less than 25,000 acre feet for the period April I June 30, 2009; and 11. The order approving temporary changes to the minimum in -stream flows required by the appropriative rights permits issued to SCWA is subject to several conditions, including a condition requiring the SCWA to submit a plan by May 6, 2009, to the SWRCB to "obtain the cooperation s and participation of agricultural and municipal Russian River water users to reach a water conservation goal of 25 percent in Sonoma County and 50 percent in Mendocino County for the period of April 6, 2009 until the expiration of this order (October 2, 2009)"; and 12. A local emergency under the California Emergency Services Act (Government Code §8550 et seq.) is defined in Section 8558(c) as the duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons and property within the territorial limits of the City caused by such conditions as drought which are or are likely to be beyond the control of the services, personnel, equipment, and facilities of individual local governments and which require the combined forces of other political subdivisions to combat; and 13. The historically low rainfall and water storage in Lake Mendocino qualifies as a local emergency under the statutory definition; and 14. In a declared localemergency, local agencies may provide"mutual aid as needed pursuant to agreements or resolutions, state agencies may provide mutual aid to local agencies pursuant to agreement or at the direction ofthe Governor, costs incurred by the City in providing mutual aid pursuant to agreements or resolution constitute a charge against the state, when approved by the Governor in accordance with adopted regulations, and the City Council may promulgate orders and regulations for the duration of the emergency to provide protection for life and property (see Government Code §§ 8631-86-34); and 15. In a declared local emergency, the City Council must review the state of the emergency ' not less than every 21 days after first declaring the emergency; and 16. 'Under Uldah City Code Section 3602, the City Council may by resolution declare a water emergency, specify the degree of emergency and place into effect the appropriate provisions of Division 4, Chapter I, Article I I of the Ukiah City Code pertaining to a Water Shortage Emergency; and 17. In a Stage I water emergency the Mayor shall issue a proclamation urging citizens to institute such water conservation measures on a voluntary basis as may be required to reduce water demand to coincide with available supply; and 18. The City Council has already authorized the development of a groundwater well on an emergency basis to provide the City with an additional water source this summer that does not rely on the Russian River or water stored in Lake Mendocino and 19. Stage If and III water emergencies impose various mandatory conservation measures on City residents, including a prohibition on "nonessential water use" in a Stage H water emergency and a limit on the daily use of water by different classes of water user in a Stage III emergency, and 20. The City can declare a Stage II or Stage H emergency, if voluntary measures or less sever mandatory measures does not achieve an adequate reduction in the use of Russian River water or in water use generally to meet the available supply; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Uldah hereby: 1. Declares a local emergency due to drought under the Emergency Service Act. 2. Declares a Stage I Water Storage Emergency under Uldah City Code Section 3602. 3. Directs the City Manager: a. to identify and encourage the use as a Russian River water user of voluntary measures to reach a water conservation goal of 50 percent for the period of .April 6, 2009 to October 2,2009 {'Conservation Period % and to report back to the City Council at each City Council meeting lield during that same time period on the measures identified, the means used to encourage their use, the amount of water use reduction, and the status of the emergency conditions; b. to notify the City Council, if the City Manager determines that a Stage I Water Emergency is not reducing water use to match the available supply and to recommend a Stage H or III emergency, if necessary to achieve that level of water use; c. at City Council meetings during the Conservation Period to recommend temporary rules or orders to supplement or modify mandatory conservation measures in a Stage H or III Water Storage Emergency to reduce water use to the available supply and to achieve the conservation goals in Order WR 2009-0027-DWR issued by the Division of Water Rights of the State Water Resources Control Board; c. to work with other local governments in the County, including the incorporated cities and county water districts, to preserve: as much water as possible for use during the dry summer months and for the fall return of Chinook Salmon to the Russian River; and d. to coordinate mutual aid efforts to address the local emergency between and among political subdivisions in Mendocino and Sonoma Counties and state agencies. PASSED AND ADOPTED on April 15, 2009, by the following roll call vote: AYES: Councilmembers Landis, Thomas, Crane, Rodin, aind Mayor Baldwin NOES: None ABSTAIN: None ABSENT: None G' Philip E. aldwirx, Mayor . ATT13q L' d ro dity Clerk April 28, 2009 0 Lyrun Florey Sonoma County Water. Agency Principal Program Specialist P.O. Box 11628 Santa Rosa, CA 95406 Dear Ms. Florey; This letter is written in response to your letter dated April 17, 2009. I do not know when your letter was received by the City of Ukiah, but it arrived- at our water treatment plant rather than in my office at City Hall. The letter was just brought to my attention late yesterday. I had been expecting a request to respond to Sonoma County Water Agency for information related to the State. Water Resources Control Board's ruling, and, therefore, am making an effort to meet your deadline of today's date. In future, it would be helpful if you could copy and/or address critical dated correspondence about these current drought conditions directly to my office, as that will assist us in malting timely replies. Attached, please find the diversion volumes information requested in your letter. You will see that overall annual water use since 2004 has been reduced by 1.1.4%. Water use in the months of April through October has been reduced since.2004 by 13%. Diversion volume during the months April through October has also been reduced, for some 25% between 2004 and 2007, and 16% between 2004 and 2008 use. Reduced use over the last few years is a result of the City's commitment to institute conservation measures in both the irrigation and domestic use of water in our community. Attached please find the City of Ukiah's Water Conservation Program which outlines current activities the City is taking to address water conservation. With regard to immediate drought related conditions, here are some technical and rate related factors that the City of Ukiah must deal with as the summer and high irrigation use time approaches; The City's water supply is obtained from a Ranney collector well and Wells 43 and 44. The Ranney and Well #3 draw water from an alluvial zone along the Russian River. The pumping capacity of both the Ranney collector and Well #3 are affected by the amount of flow in the river. If that water is not available during this summer, the only source of water available as of this date will be Well #4, which is percolated groundwater. On February 27, 2009 Governor Arnold Schwarzenegger declared a water shortage. On February 26, 2009, the City received a letter from Victoria A. 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# 707/463.8200 Fax# 7071463-6204 Web Address; www.cityofukiah.com i City staff is actively seeking stimulus funding for a system to deliver `ecycled water from the City's wastewater treatment plant. At the current time; it is anticipated that the wastewater treatment plant could begin to produoe;recycled water by August of 2009. A distribution system is under design and'plans will be developed within the next few months. Funding for this important res6urc6 delivery project will be explored from all possible resources, as the City frilly recognizes the value of using recycled water to lower the demand for surface water in our area. Although a recycled water distribution system cannot be in place for this summer, the City will pursue developing this resource. With regard to efforts to identify and prevent water waste acid unreasonable use: Typical water waster penalties include, in the order implemented: 1. Educational letter or visit 2. Educational visit and warring 3. Citation 4. installation of flow restrictor and possible fine S: Shutoff and reconnection fee The City will identify water wasters through monitoring the water meters and citizen reports. In closing, please review all aspects of the attached conservation measures and water use detail in addressing the four questions of your letter, in addition to the specific issues addressed in the above bullet points. Please call me at 707.463- 6213 if you Have questions regarding this information. Sincerely, ?ane A. C ambers Manager Attachments: 1. City of Ukiah Water Use 2. City of Ukiah Water Conservation Program 2009 City of Uldah Water Use Annual Water Use Water Use {MG) MG 2008 1292.968 -11.4% 2008/2004 2007 1219.964 -9.3% 2007/2004 2006 1248.424 -7.2% 2006/2004 2005 1223.542 -9.1% 2005/2004 2004 1345.744 132.345 Water Use {MG) 2004 2007 2(108 2009 2007/2004 2008/2004 April 96.743 87.507 87.865 -10% -9% May 145.402 121.506 132.345 -16% -9% June 1.62.891 149.782 143:469 -8% -12% July 185.876 164.473 158.899 -1296 -15% August 179.326 162.859 157.056 -9% -12% Sept. 156.798 134.481 130.508 -14% -17% Oct. 209.224 83.777 91.724 -23% -16% Total MG 1036166 904.385 901.866 -13% -13% ac -ft 3180 9775 2768 Diversion Volume (MG) 2004 2007 2008 2009 2007/2004 2008/2004 April 57.046 27.598 62.754 -52% 10% May 112.803 72.833 111.365 -35% -19'a June 129.493 109.976 102.115 -15% -21% July 131.935 105.631 109.09 -20% -17% August 126.768 104,658 101.593 -17% -20% Sept, 117.755 88.134 85.313 -25% -28% Oct. 96.734 72.854 73.465 -25% -24% Total MG 772.534 581.694 645.695 -25% -16% ac -ft 2371 1785 1982 The City of Ukiah Water Conservation Program 2009 The unpredictability of its water supplies and ever increasing demand on California's complex water resources have resulted in a coordinated effort by the California Department of Water Resources (DWR), water utilities, environmental organizations, and other interested groups to develop e list of urban water conservation demand management measures (DMM) for conserving water. This consensus building effort resulted in a Memorandum of Understanding (MOU) Regarding Urban Water Conservation in California, as amended September 16, 1999, among parties, which formalizes an agreement to implement these DMMs and makes a cooperative effort to reduce the consumption of California's water resources. The MOU is administered by California Urban Water Conservation Council (CUWCC). The DMMs as defined in the MOU are generally recognized as standard' definitions of water conservation measures. I. CUWCC Demand Management Measures Implemented The existing conservation The City of Ukiah has had a water conservation program in place since the late 1974'x. During the past five years, the City has expanded Its program and public outreach. The City reduced the amount of water it used by over 9.3% In 2007 and 11.4% in 2006 compared to 2004. Currently, the City's conservation program includes the following DMMs: DMM 1. Water survey programs for single-family residential and muiti-family residential connections. The Citytests customer meters upon request and instructs customers in how to use their water meter to determine if there is a ieak on the demand side of the meter. The City provides toilet leak detection tablets to customers. DMM 3. System water audits, teak detection, and repair. The City performs leak detection and repair on an ongoing basis. The City, also, calculates system water losses annually and reports this information to DWR. DMM 4. Metering with commodity rates for all new connections and retrofit of existing connections; The City water distribution system Is fully metered. The City is currently replacing old meters In the system. The new meters will provide a more accurate reading of water use within the City. The City recently went through a rate re -structuring that is believed will reduce water uses in the future. DMM S. Large landscape conservation programs and Incentives. The City's Planning Department reviews all landscape plans proposed for new developments. included in the City's Municipal Code is -a requirement for all landscape planting to be "those which grow well in Ukiah's climate without extensive irrigation." City staff reviews the water use of its top 5 water users and holds meetings with them on regbiar basis to discuss landscape conservation programs. DMM 7. Public information programs. The City believes public awareness of water conservation issues is an important factor In ensuring a reliable water supply. The City promotes public awareness of water conservation through occasional bill stufFers, distribution of the Consumer Confidence Report, radio broadcasts, newspaper articles, the City of Ukiah's "Activity and Recreation Guide", distribution of brochures and additional information. at local expositions and fairs, and on the City website advertisod to the community on a banner across a City thoroughfare. The City also provides free of charge water conservation: yard signs to encourage minimal use of water for lawn Irrigation. Water conservation information and assistance is routinely provided to the public by the water utility maintenance staff and meter readers while in the field. Field staff receives conservation training to better assist customers and promote conservation. Door hangers are used to remind customers of Ukiah's Voluntary Water Conservation Program measures and to provide notice of problems with outdoor water use. DMM 8. School education programs. City staff presents information on water conservation to elementary school children in the classroom. The City offers local schools tours of Its water treatment plant and also provides educational materials. Four science classes on public water supply at the highschool are offered once a year. DMM 9. Conservation programs for commercial, industrial, and institutional accounts The City has only two Industrial customers: Maverick industries and Red rail Ale Brewery. The City surveys the water usage of these industries. Any new commercial, industrial, or institutional developments will be reviewed by the City Planning Department and must meet all requirements of the Municipal Code DMM 11. Conservation pricing. in 2005, the City Increased and re -structured its water rates to encourage more conservation. The City has simplified Its. rate structure by eliminating rate codes: and classifying customers according to their meter size. The new rate structure incorporates the American Water Works Association (AWWA) demand capacity guidelines so that price increases across meter size in proportion to the potential demand a customer can place on the water system. DMM 12. Conservation Coordinator. The City's Conservation Coordinator is essential to sustaining and improving Ukiah's ongoing water conservation program. The conservation coordinator is responsible for implementing and monitoring the City's water conservation activities. In practice, the City's water conservation program includes the efforts of the Conservation Coordinator and all staff. DMM 13. Water waste prohibition. The City has adopted regulations that state in part: "Where negligent or wasteful use of water exists on a customer's premises—the City may discontinue the service..." (City Municipal Code Article 7, Section 3571). The City first sends customers a letter calling their attention to the wasteful practice and asking for correction. if the condition is not corrected within five days after the written notice, service maybe discontinued If necessary. DMM 14. Residential UL.FT replacement programs. Since October 1992, the sale of toilets using more than 1.6 gallons per flush has been prohibited by State and Federal regulations. These regulations are enforced in the City. Ji. Additional Water Conservation Measures In addition to the DMMs, the City has also taken the following actions; 1. Installation of five waterless urinals in the Ukiah Civic Center to support and promote the use of waterless urinals In all City facilities and in the publio sector. The use of these urinals has received very positive feedback from Facilities staff who would like to install these in the Ukiah bailey Conference Center. 2, Cooperative water conservation programs have been developed between the City and the Mendocino County Water Agency, the Russian River Public Water Agencies, and the Sonoma County Water Agency. 3. The Ukiah City Council adopted the Ahwahnee Water Principles on April 4, 2007, The Principles contain ideas for protecting and enhancing water quality, improving water availability, making more efficient use of water, and conserving water as a scarce resource. The Principles suggest a process for Improving' decision-making as it Impacts water related issues. The City Council reviewed the principles and determined the ideas and suggestions promote the Council's stated goals. Ill. Future Water Conservation Activities The City has recently undertaken a rate and revenue study of its water utility. A tiered inclining block rate structure and excess use charge are being evaluated to -encourage water conservation. The City has submitted a pre -application to the State Water Resources Control Hoard State Revolving Fund to construct a recycled water system. The City's Wastewater Treatment Plant Improvement Project Is scheduled to be completed by June 2009. After the project is completed, the plant will be capable of producing.2 million gallons per day (MGD) in the summer and up to 7.5 MGD In the winter of Title 22 unrestricted use recycled water. Other Immediate and song -term conservaflon measures include: - ■ installation of waterless urinals and dual flush toilets in all City buildings (immediate) ■ Sign the California Urban Water Conservation Council's Memorandum of Understanding Regarding Urban Water Conservation and implement the 14 best management practices (long tern!) • Water efficiency standards for new single-family development (long term) • Water: efficient landscaping (long term)' • Water waste ordinance prohibiting, (immediate) L gutterflooding 2. carwash fundraisers 3. non -recycling decorative water fountains 4. breaks or leaks In the water delivery system • Incentives for Retrofits (long term) z. low flow shower heads 2. toilet displacement devices 31. toilet flappers 4. faucet aerators 5. high efficiency washing machines G. ultra-low flow toilets ITEM NO.: 7h MEETING DATE: AGENDA SUMMARY REPORT July 21, 2010 SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR ENVIRONMENTAL DRILLING — UKIAH CORPORATION YARD SPECIFICATION NO. 10-05 Background: This project was funded in the FY 2009-2010 budget adopted by the City Council. Discussion: The City Council awarded the contract on May 5, 2010 to Clear Heart Drilling, Inc. of Santa Rosa, California (contractor) in the amount of $38,428. The work of the contract was completed by the contractor in substantial conformance with the approved plans and specifications on June 7, 2010. The final contract cost, based on actual quantities constructed and the approved change orders, is $32,986. Final payment of the retention will be made to the contractor after 35 days from the date the Notice of Completion is filed with the County Recorder. Fiscal Impact: xI Budgeted FY 09/10 0 New Appropriation Not Applicable Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number Addtl. Appropriation Requested $45,000 110 Fund Balance 110.3301.250.000 Recommended Action(s): 1. Accept the work as complete; 2. Direct the City Clerk to file the Notice of Completion with the County Recorder for Environmental Drilling — Ukiah Corporation Yard Specification No. 10-05. Alternative Council Option(s): N/A Citizens advised: Gary Soden, Clear Heart Drilling, Inc. Requested by: Tim Eriksen, Director of Public Works / City Engineer Prepared by: Alan Hasty, Assistant Engineer Coordinated with: Jane Chambers, City Manager Rick Seanor, Deputy Director of Public Works — Engineering & Streets Attachments: 1. Notice of Completion Approved: Ja hambers, City Manager Please return to: CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482-5400 (707) 463-6200 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: ATTACKME r [_ That the real property described is owned by the following whose address is: City of Ukiah, a Municipal Corporation, 300 Seminary Avenue, Ukiah, California 95482-5400 2. That the nature of the title to the Environmental Drilling — Ukiah Corporation Yard, Specification No. 10-05 of all said owners is that of fee simple. 3. That on the 7th day of June 2010, the Contract work for this project was actually completed. 4. That the name and address of the Contractor is Clear Heart Drillinq, Inc., 555 West College Avenue, Suite B, Santa Rosa, CA 95401. 5. That the real property herein referred to is situated in the County of Mendocino, State of California, and is described as follows: City -owned property identified as the City of Ukiah Corporation Yard. I hereby certify under penalty of perjury that the forgoing is true and correct: City Council Approval CITY OF UKIAH, a Municipal Corporation By: Date JoAnne Currie, City Clerk Date State of California County of Mendocino ITEM NO.: 7i MEETING DATE: AGENDA SUMMARY REPORT July 21, 2010 SUBJECT: RECEIVE REPORT OF THE ACQUISITION OF PREMARKS FROM FLINT TRADING IN THE AMOUNT OF $5,264.32 Background: This report is regarding the purchase of traffic paint and glass beads. Discussion: In compliance with Section 1522 of the City Code, this report is being submitted to the City Council for the purpose of reporting the acquisition of supplies costing more than $5,000 but less than $10,000. The City Street Maintenance Division worked with the Purchasing Department to obtain quotes for the acquisition of premark STOP's, left turn arrows, right turn arrows, and white crosswalk lines. The assorted premarks are used for various pavement markings throughout the City. The purchase amount of $5,264.32 (tax included) is less than the street maintenance budget amount of $8,000. Fiscal Impact: . Budgeted FY 10/11 F-1New Appropriation Not Applicable Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested $8,000 Street Maintenance 100.3110.690.006 Recommended Action(s): Receive and file report of the acquisition of premarks from Flint Trading in the amount of $5,264.32. Report is submitted pursuant to City Code. Alternative Council Option(s): N/A Citizens advised: N/A Requested by: Prepared by: Tim Eriksen, Director of Public Works / City Engineer—t( Rick Seanor, Deputy Director of Public Works — Engineering & Streets A Coordinated with: Jane Chambers, City Manager Attachments: None Approved: —44ki 6�cj- --- Jarhambers, City Manager ITEM NO.: MEETING DATE: City c_,1-1kia AGENDA SUMMARY REPORT 7j July 21, 2010 SUBJECT: AWARD ACQUISITION OF OZONE SPARGE SYSTEM FOR THE CORPORATION YARD TO PIPER ENVIRONMENTAL GROUP, INC. IN THE AMOUNT OF $46,950 Background: This report is regarding the purchase of an ozone sparge system for treatment and cleanup of contamination at the City Corporation Yard. Discussion: In compliance with Section 1522 of the City Code, the City Purchasing Department advertised for bids for an ozone sparge system. The ozone sparge system is one component of the treatment system that will be installed at the City Corporation Yard for treatment and cleanup of contamination related to the former underground fuel storage tanks. Two vendors responded with bids: Piper Environmental Group, Inc. of Castroville, CA in the amount of $46,950 and H2O Engineering of San Luis Obispo, CA in the amount of $65,915.78. Staff reviewed the bid proposals with EBA Engineering. Both proposals meet the City's bid specifications. Staff is therefore recommending award of purchase of the ozone sparge system to Piper Environmental Group, Inc. of Castroville, CA. Costs for purchase of the ozone sparge system have been pre -approved for reimbursement by the State Underground Storage Tank Cleanup Fund. Fiscal Impact: Budgeted FY 10/11 F-1NewAppropriation Not Applicable Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested $306,383 Corporation Yard UST 110.3301.250.000 Recommended Action(s): Award acquisition of ozone sparge system for the corporation yard to Piper Environmental Group, Inc. in the amount of $46,950. Alternative Council Option(s): N/A Citizens advised: N/A ✓- �� Requested by: Tim Eriksen, Director of Public Works / City Engineer Prepared by: Rick Seanor, Deputy Director of Public Works — Engineering & Streets Coordinated with: Jane Chambers, City Manager Attachments: None Approved: 49" Chambers, City Manager ITEM NO.. 7k MEETING DATE: AGENDA SUMMARY REPORT July 21, 2010 SUBJECT: GREASE INTERCEPTOR/GREASE TRAP ORDINANCE COMPLIANCE STATUS Background: On October 1, 2008 the City Council adopted the ordinance of the City of Ukiah amending article 17 of the Ukiah City Code, pertaining to grease interceptors. This code section was revised again on September 2, 2009. The changes to article 17 were a result of the Water Resources Control Board (SWRCB) Order No. 2006-0003-DWQ. This Order states that by November 2, 2008 the City shall adopt a preventive maintenance program for fats, oils, and grease, also known as a "FOG control program." A grease interceptor/grease trap ordinance is an important part of the FOG Program. Staff has been carrying out this effort as required by the city's ordinance. The effort required as a result of this ordinance is the inspection of interceptors' and traps, which leads to tracking what businesses have them and which ones need them. There is also a permit that is required by the Public Works Department which enables the department to have means of documenting these activities. The other significant effort put forward involves requiring the installation of the interceptors. Interceptor installation can be required as a result of discretionary "planning" permits as well as building permits meeting certain criteria. An interceptor can come in several different sizes and styles. However, in general, they are a concrete structure, similar to a septic tank, buried outside of the building. They typically have three chambers which are accessed by a manhole on each chamber. The purchase and installation of these structures can be relatively expensive. It is not uncommon to have system installation including retrofit of the existing plumbing to be in the range or $10,000 to $20,000. As more businesses and citizens are affected by this requirement, staff wanted to inform the council of the status of this FOG program. (Continued on page 2.) Recommended Action(s): Receive report. Alternative Council Option(s): N/A Citizens advised: N/A Requested by: Prepared by: Tim Eriksen, Director of Public Works, Lauren McPhaul, Water/Sewer Admin. Clerk Coordinated with: Jane Chambers, City Manager, Tim Eriksen, Director Public Works, Dave Rapport, City Attorney Attachments: N/A Approved: 1n e Chambers, City Manager Grease interceptor/grease trap ordinance compliance status Meeting Date: July 21, 2010 Page 2 of 2 2010 Program updates We continue to educate the community on the proper disposal of grease: 03/10 Billing flyers (Be sewer smart) distributed to The City of Ukiah & UVSD 05/10 Be sewer smart Flyers in the Eldorado Area, Ukiah 06/10 "Can the grease" program. Cans & liners have been distributed to possible high residential grease areas along with instructions on grease disposal. 05/10 Staff continues to inspect & educate businesses on the need for grease interceptors. • Every business has been documented with a photo of either the interceptor or trap. • 130 different businesses in the City and District are affected by this requirement. • 82 have filed for Permits out of the 130 required. • 56 have either traps or interceptors of the 130 possible but not necessarily required to date. ITEM NO.. MEETING DATE. city a,/` Ukiah AGENDA SUMMARY REPORT 71 July 21, 2010 SUBJECT: AMEND CONTRACT WITH SHN CONSULTING ENGINEERS & GEOLOGISTS, INC FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE CIVIC CENTER ROOF RENOVATION IN AN AMOUNT NOT TO EXCEED $80,000 AND CORRESPONDING BUDGET AMENDMENT. Discussion: On December 2, 2009 the City Council awarded a contract to SHN Consulting Engineers & Geologists, Inc. for Construction Management Services of the Civic Center Roof Renovation, Anton Stadium Renovation and Construction of the Ukiah Skate Park. The contract was awarded in amounts specific to each project that was relative to proposed work tasks and work schedule. For the Civic Center Roof Renovation, the work schedule was proposed at 17 weeks which was based on the estimated roof renovation quantities. The overall pricing was based on hourly/unit prices with an amount not to exceed of $43,920.00. The construction of the roof project was awarded to the General Contractor with estimated quantities for an estimate $133,056.00. In comparison of the original estimates and awards, the construction management services were approximately 33% of the construction costs. At the close of the project the construction cost was $251,000. The construction management was a maximum of $80,000 which is approximately 32% of the construction costs. The project quantities increased and the costs for both construction and construction management increased in a similar fashion. The services for oversight, inspection, and project management made the overall project a success with $4,728 in change orders which was less than 2% of the project cost. Staff worked closely with SHN in the review of material submittals and work inspection to ensure the project was accomplished with high quality workmanship while protecting the historic and aesthetic features of the Civic Center. There were a number of factors which affected the Roof Renovation Project. • The work was based on estimated quantities and when actual quantities were to be verified additional measurements and documentation was required. • As is often the case with demolition, repair and remodel projects, there were areas where the extent of the work must be verified or approved as the material is uncovered. • The work started in February and there was more supervision and coordination required for shut- downs and restarts due to inclement weather. Recommended Action(s): Amend contract with SHN Consulting Engineers & Geologists, Inc. for construction management services for the Civic Center Roof Renovation in an amount not to exceed $80,000 and authorize corresponding budget amendment. Alternative Council Option(s): Remand to staff with direction. Citizens advised: N/A Requested by: N/A Prepared by: Katie Merz, Community Services, Mary Horger, Purchasing Coordinated with: Jane Chambers, City Manager, Sage Sangiacomo, Assistant City Manager Attachments: -1 Approved: Jane ambers, City Manager One of the largest hurdles during the project was the subcontractor. The subcontractor who started out on the project was not performing adequately and continually tried to introduce unapproved material into the project. His actions and work required extra observation and management. Eventually, with the agreement by the City and SHN, the general contractor terminated and replaced the subcontract. All of these factors increased the level of review, discussion and documentation that was needed. This work was budgeted for in the project reserve account 698.1915.800.000. The funds are collected annually through a facility improvement account and then budgeted for specific work projects. In the fiscal year 2008/2009 budget appropriation the roof renovation project was estimated at $250,000 and was then carried over into fiscal year 2009/2010. The contracts for the General Contractor as well as Construction Management were budgeted together as one project cost of $250,000. The account has reserve funds available for the additional appropriation requested. Fiscal Impact: Budgeted FY 09/10 ❑ New Appropriation Not Applicable Budget Amendment Required Amount Budgeted Amount Available Source of Funds (title and #) Account Number Addit. Appropriation Requested $ 250,000 $218,938 * Fixed Asset, Gen Gov't Bldg 698.1915.800.000 not to exceed $80,000 *Additional Amount Available ITEM NO.: 7m MEETING DATE: July 21, 2010 city of lukiah AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR THE CIVIC CENTER ROOF RENOVATION PROJECT, SPECIFICATION NO. 09-15 AND CORRESPONDING BUDGET AMENDMENT. The City Council awarded the contract on November 18, 2009 to R&C Construction of Middletown, California (Contractor). The contract was for sections of roof replacement and gutter repair/replacement at the Ukiah Civic Center. The bids received for the project were evaluated based on an estimate of quantities. The award of bid and compensation for the performance of the work is based on unit prices bid for contract item quantities actually installed. The fiscal year budget for 2008/2009 appropriated $250,000 for the roof renovation project. The initial bid quantity estimate was $133,056.00 based on the estimated quantities. Overall, the project was for repair and replacement of specific roof and gutter materials. In some areas replacing an estimated section required finishing that section to the next seam or adjoining area which caused the estimated quantity to increase. Additionally, while the work was underway additional areas were uncovered and after investigation required repair or replacement. All measurement and quantities were inspected by the project management consultant and City staff prior to approval. In Attachment 1, you will find a summary prepared by SHN, our project management consultant, which explains where the differences were in estimated quantities versus the actual quantities. The final contract cost, of which only $4,728.00 reflects approved change orders, was $251,167.00, in keeping with the original cost estimate of $250,000 budgeted in FY 2008/2009. The work of the contract was completed by the contractor in conformance with the approved plans and specifications on July 1, 2010. Final payment of the 10% retention will be made to the Contractor after 35 days from the date the Notice of Completion is filed with the County Recorder (Attachment #2). Fiscal Impact: Budgeted FY 09/10 F] New Appropriation Not Applicable F-1 Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested $250,000 Fixed Asset, Gen Gov't Bldg 698.1915.800.000 $1,167.00 Recommended Action(s): 1. Accept the work as complete; 2. Direct the City Clerk to file the Notice of Completion with the County Recorder; 3. Authorize the corresponding budget amendment. Alternative Council Option(s): Determine the work is not complete and/or remand to Staff with direction. Citizens advised: N/A Requested by: Sage Sangiacomo, Assistant City Manager Prepared by: Mary Horger, Purchasing and Katie Merz, Community Services Coordinated with: Jane Chambers, City Manager Attachments: 1. Final Construction Costs, 2. Notice of Completion Approved: J�YChambers, City Manager CONSULTING ENGINEERS & GEOLOGISTS, INC. 335 South Main S6eet • Wdlits, CA95490.707/4594518 • FAX 707/459-1884 • Wllrdnb@shneVr.com tg UKIAH CIVIC CENTER ROOF RENOVATION PROJECT ESTIMATED FINAL CONSTRUCTION COSTS AS OF JUNE 30, 2010 Bid Item CD#1 Diverter Flashing 1 1 Lump Sum No. Description Bid Actual UNIT Unit Price Final Cost $ 6.00 $ - Quantity 1 Tile Roof Remove & 5217 __Quantity 9125 Square Feet $ 15.00 $ 136,875.00 $ 528.00 Replace Police Station Dry Rot Repair - Tile CO#3 Saw Kerf To Accept 1 0 Lump Sum 2 Roof Replacement 783 569 Square Feet $ 4.00 $ 2,276.00 Area CO#4 I Parapet Wall Repair 1 1 Lump Sum 3 Flat Roof Remove & 2429 2841 Square Feet $ 6.00 $ 17,046.00 Replace Dry Rot Repair - Flat 4 Roof Replacement 325 325 Square Feet $ 5.00 $ 1,625.00 Area Standard Rain 5 Gutter and Flashing 283 283 Linear Feet $ 13.00 $ 3,679.00 Remove & Replace Dry Rot Repair - 6 Standard Rain 209 209 Linear Feet $ 38.00 $ 7,942.00 Gutter Sections Non -Standard Rain 7 Gutter and Flashing 738 738 Linear Feet $ 22.00 $ 16,236.00 Remove and Replace Dry Rot Repair - 8 Non -Standard Rain 111 490 Linear Feet $ 124.00 $ 60,760.00 Gutter Sections Project Subtotal $ 246,439.00 PROJECT CHANGE ORDERS CD#1 Diverter Flashing 1 1 Lump Sum $1,600.00 $ 1,600.00 CO# 1 Mop pet Wall Hot 60 0 Square Feet $ 6.00 $ - CO#2 Soffit Cap at the 1 1 Lump Sum $ 528.00 $ 528.00 Police Station CO#3 Saw Kerf To Accept 1 0 Lump Sum $1,500.00 $ - Flashin CO#4 I Parapet Wall Repair 1 1 Lump Sum $ 2,600.00 $ 2,600.00 Project Subtotal $ 4,728.00 FINAL CONSTRUCTION COST $ 251,167.00 Civil • Environmental • Geotechnical • Surveying Construction Monitoring • Materials Testing Economic Development 0 Planning & Permitting Please return to: CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482-5400 (707) 463-6200 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: ATfACHfNEN'f' That the real property described is owned by the following whose address is: City of Ukiah, a Municipal Corporation 300 Seminary Avenue, Ukiah, California 95482-5400 2. That the nature of the title to the Ukiah Civic Center Roof Renovation Project, Spec. 09-15 of all said owners is that of fee simple. 3. That on the July 1, 2010, the Contract work for this project was actually completed. 4. That the name and address of the Contractor is R&C Construction, PO Box 913, Middletown, California 95461. 5. That the real property herein referred to is situated in the County of Mendocino, State of California, and is described as follows: City -owned property identified as various streets within the City of Ukiah. I hereby certify under penalty of perjury that the forgoing is true and correct: City Council Approval CITY OF UKIAH, a Municipal Corporation By: Date JoAnne Currie, City Clerk State of California County of Mendocino Date ITEM NO.: MEETING DATE: AGENDA SUMMARY REPORT 7n July 21, 2010 SUBJECT: AWARD ACQUISITION OF DUAL-PHASE EXTRACTION SYSTEM FOR THE CORPORATION YARD TO ENVIROSUPPLY & SERVICE, INC. IN THE AMOUNT OF $107,591.81 Background: This report is regarding the purchase of a dual-phase extraction system for treatment and cleanup of contamination at the City Corporation Yard. Discussion: In compliance with Section 1522 of the City Code, the City Purchasing Department advertised for bids for a dual-phase extraction system. The dual-phase extraction system is one component of the treatment system that will be installed at the City Corporation Yard for treatment and cleanup of contamination related to the former underground fuel storage tanks. Two vendors responded with bids: EnviroSupply & Service, Inc. of Irvine, CA in the amount of $107,591.81 and Soil -Therm Equipment, Inc. Agoura Hills, CA in the amount of $119,682. Staff reviewed the bid proposals with EBA Engineering. Both of proposals meet the City's bid specifications. Staff is therefore recommending award of purchase of the dual- phase extraction system to EnviroSupply & Service, Inc. Costs for purchase of the dual-phase extraction system have been pre -approved for reimbursement by the State Underground Storage Tank Cleanup Fund. Fiscal Impact: XI Budgeted FY 10/11 F-1NewAppropriation1-1 Not Applicable Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested $306,383 Corporation Yard UST 110.3301.250.000 Recommended Action(s): Award acquisition of dual-phase extraction system for the corporation yard to EnviroSupply & Service, Inc. in the amount of $107,591.81. Alternative Council Option(s): N/A Citizens advised: Requested by: N/A ���V Tim Eriksen, Director of Public Works / City Engineer�J� gg-- Prepared by: Rick Seanor, Deputy Director of Public Works – Engineering & Streets Coordinated with: Jane Chambers, City Manager Attachments: None Approved - _.. Ja Chambers, City Manager ITEM NO.: 7o MEETING DATE: AGENDA SUMMARY REPORT July 21, 2010 SUBJECT: AUTHORIZATION FOR THE CITY MANAGER TO NEGOTIATE AND EXECUTE A LEASE AGREEMENT WITH VISIT MENDOCINO COUNTY AND THE ARTS COUNCIL OF MENDOCINO COUNTY FOR A PORTION OF THE UKIAH RAILROAD DEPOT LOCATED AT 309 EAST PERKINS STREET AND APPROVAL OF CORRESPONDING BUDGET AMENDMENTS FOR REVENUE COLLECTED ON THE LEASE. Background: The Ukiah Railroad Depot Building is recognized as a historically significant, publicly owned facility in Downtown Ukiah. The building is owned by the North Coast Rail Authority (NCRA) and is located at 309 East Perkins. The Ukiah Railroad Depot Building was constructed and used as a train depot beginning in 1928. However, Ukiah was last served by passenger rail service in 1971. Over the years, the vacant building has been plagued by trespassing, vandalism, littering, overnight camping, and other illegal activities which adversely impact business activities and property values. Reuse of the building was recognized as the desired method to discourage illegal activities and secure the building from unauthorized entry. Furthermore, rehabilitation of the structure preserves the historical and unique character of the Downtown which has been identified as an important factor for continued economic development. In cooperation with NCRA, the City of Ukiah secured a total of $283,384 in funds from the Transportation Enhancement Grant and Surface Transportation Improvement Program for a renovation project to restore the building to its original condition. In a subsequent agreement with NCRA, the City agreed to utilize redevelopment funds to cover the remaining construction costs for the project. As a result of the City's contribution, the City was granted possession and control over the building for a period not less than 50 years. In accordance with the lease agreement with NCRA, the City has the right to sublease the building for approved purposes designated as transportation related or as otherwise approved by Caltrans. In addition, the City has assumed responsibility for the maintenance of the building until such time as NCRA reestablishes regular scheduled passenger rail service to Ukiah and has the need to utilize all or a portion of the building for use as a train depot. Since its restoration and dedication on April 28, 2010, staff at the direction of Council has actively sought potential tenants. Recommended Action(s): Authorize the City Manager to negotiate and execute a lease agreement with Visit Mendocino County and the Arts Council of Mendocino County for a portion of the Ukiah Railroad Depot located at 309 East Perkins Street and approval of corresponding budget amendments for revenue collected on the lease. Alternative Council Option(s): Determine the lease is not appropriate and provide direction to Staff Citizens advised: N/A Requested by: Visit Mendocino County and the Arts Council of Mendocino County Prepared by: Kerry Randall, Conference Center Administrator Coordinated with: Jane Chamber, City Manager and Sage Sangiacomo, Assistant City Manager Attachments: 1. Depot Information and Site Map Approved:A�, Jane bers, City Manager Subject: Perkins Railroad Depot Lease Meeting Date: July 21, 2010 Page 2 of 2 Discussion: Recently, the City of Ukiah entered into discussions with the Arts Council of Mendocino County (ACMC) and Visit Mendocino County (VMC) who are seeking to co -locate in Ukiah. Both organizations are interested in entering into a co -lease agreement for a portion of the Railroad Depot, specifically the 365 sq. ft. southern ticket room. A site map of the facility is included as Attachment #1 for reference. At this time, staff is negotiating a final agreement with the Arts Council of Mendocino County and Visit Mendocino County for the remainder of 2010. In addition, ACMC and VMC are in the process of seeking approval from their respective boards. Staff request that Council authorize the City Manager to negotiate and execute a lease with The Arts Council of Mendocino County and Visit Mendocino County for the room at the Railroad Depot referred to as the "Ticket Office" in the amount of $525 per month or $1.44 sq. ft. The initial term will be for the remainder of the year and then will be renewed to an annual calendar lease. The lease will be administered by the Conference Center as part of the existing lease management services provided by the Division. A 15% management fee will be assessed at the time of collection and 85% of the revenue will be deposited to a General Fund account. Staff will continue to seek additional tenants for the remaining two rooms at the facility. Fiscal Impact: H Budgeted FY 10/11 F-1 New Appropriation Not Applicable X❑ Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number $0 Revenue (General Fund) TBD Additional Revenue $2,261.25 $0 Revenue (Conference Center)TBD $393.75 UKIAH R.R DEPOT FEDERAL PROJECT NO. STPLER•5049(p13j SPECIFICATION NO. C"9 LOCATION MAP Ammem =E.FEIITba=tw I KKKCAInMM RSA@. 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GARAYAGLA �� A1OiS[[{7UAL �0 FORTHE-- CLIYOF UIM%H LOCATEDAT 3098 PERMESIASEr UXIAK CA 95M PROPOSED UPGRADES LSE bYLN�tl MY� m Q60m aV !16 LSE CVEbt WAEEm E oMEEI wu1ECSCf WYm '�'!e¢Lpm(p bpM�[p 01oZsmm�oCfm sg61Ti NO rcv K ��p���ffit���Ni.YOMWW�1WIDIDrWIou��c*w a Rm� to w ��f L 1 [� w.�-•,4i{': - r r 1 ^ , ic•_,, _ M 1' f '�" . •. .,.ra... y 1 ' � ylte �* .,1tll�ly ii '�•. , i t,1 1.,,.. - �• f+ :;� � {fti•it L"t4"*'� \ i�}w '�V• �� -t`. S;7 lif'}�{f1 1{fp(yy[' ji. {'k!\N `•v\� 'tea r•v t ,1 `� ' 7>rY•'rtf �+ 77�S��tjq i *x� ti� �• TrC• e;• r 1 7 7 7t_t —it r v fav' 9"� ib � •' „'�y`. l',.lrl'�''4 �°1J 1 sti � i,� t,h :,�•. �\i ,TJ ! ;vi iRey � _ ;r.4 �'-i 1 �[rr ,`�i it {..:1 '• `Y�U. } �� }�t{t-: _ .�1t � it/ ii ±1' f,+. ti.4�'�' ..1 ,al (_ )I. %. t. ' tr ff t �' tt, ♦ , i t Sri �'{ �f� , , ,L. 'r �t 1 _n1_ 1;. fu-t� Ii•c 77�',.',rY�' a�•�� ""� 1 � ,tri , kI I �j �. 1 �..r •o Ji � Al 1.i" r: IIS r,* 1 �+� C i t r,. r •;t tti�� •tt�; 1 t g' t t � t2� I 4 � ��` LA 17 7141 , w Y t J;� ►�.�t t,��Y� 1 7 (� � p ,, r � t (��'. l � r��q .'�: t��l � � �., r i�� .-j2��kZ � �� 1 7 -• t9 t• t Y. d r itt ll ,. t111t•� 1: ,:. I4I t` ! +,,. t a i r...�>li „� .� ..� �. t 77 i� �It ��� 111,1.;1 .. Lvtr� 3 �'�r.�u3t�t/.'-,jfF y�, y � �♦ tp i , ��.. 7s �f, [ s t} { �_ }� 1 1 1� �t pr;)•.. _;ir�t >�� ,-4riu��i� .3.:�I 1 Jtl'"S: yu7 [1n.�f k�er' ,J ••� L �� i .. �i. - �r .In: �,, r ' r "t: _ � .C�r ;/)],"t l _ • DAY•• r L� _ ��y .. �-;�` - '' tl���_ ya •; � .STS 11 .. of uk arr ITEM NO.: 9a MEETING DATE: AGENDA SUMMARY REPORT July 21, 2010 SUBJECT:' ADOPTION OF WATER SERVICE RATE ADJUSTMENTS FOR FIVE YEAR PERIOD FY 2010-2014 Background: A significant amount of Council and staff time has been devoted in the past few months to development and review of new five year rates for both the Water and Sewer ( WasteWater) utilities. The City Council has held several work study sessions as well as Council meetings to discuss the issues related to the continued financial vitality of both these critical municipal services. The Council authorized the City Manager to conduct an extensive rate study for both water and sewer utilities, which was done by HF&H Consultants. A ten year period was reviewed for each utility, with recommendations made for a five year rate structure to cover the years FY 2010 through FY 2014, with new rates beginning as of August 1, 2010, for each utility. Discussion: The Water Rate Study was presented and reviewed on April 14, 2010. The Water Rate Study was then again included in the May 19, 2010 agenda packet, under an action item in which the City Council authorized the City Manager to mail proposition 218 notices and to schedule a public hearing on the proposed water rates for the five year period. As of 5 p.m. on Friday July 21, about 131 written protests have been received with regard to proposed rate adjustments. Although the rate study has resulted in recommended increases in rates for the five year period, the rates proposed will bring the City of Ukiah's rates in line with surrounding water system rates. The reasons for the rate increases are outlined in the May 19, 2010 staff report. Attached to this staff report is an updated Water Rate Study. The actual budget for the utility which was approved on June 30, 2010, has been incorporated into the study. This did not change the need for, or the amount, of the proposed rates, and had minimal affect on the numbers in the study. The update was done in order to align the study with the actual budget for FY 2010/2011 instead of the proposed. Recommended Action(s): Adoption of Water Rate adjustments for 5 -year period FY 2010-2014 Alternative Council Option(s): Citizens advised: By Notice to Property Owners Requested by: Prepared by: Jane Chambers Coordinated with: David Rapport, City Attorney Attachments: 1) Water Rate Study, 2) May 19 Authorization for Noticing, 3) Resolution for Approved: �--�-- Jan C ambers, City Manager Other items attached to this staff report include the May 19, 2010 agenda packet, complete with the water rate study and staff report. The final item is a Resolution for Council to adopt the rate adjustments. Fiscal Impact: The Water Utility must balance revenues with expenditures. The utility is an enterprise fund which operates on business basis of needing to balance expenditures with revenues, and it is required to provide adequate coverage for debt payment. The rate study demonstrated the need for increases in rates to cover costs for providing the service in the next five year period. The City Council will be able to review the rates with each new fiscal year, and may reduce the rate, but not increase it, after adoption of the new five year rates. FIBudgeted FY 10/11 1-1 New Appropriation FX -1 Not Applicable 1-1 Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested Attachment#1 RATE MODEL City of Ukiah Water Rate Study HF&H CONSULTANTS, LLC With additional edits by City of Ukiah Staff July 21, 2010 Attachment #I HFBt! Consultants, ttG Ukiah Water 21Jtttyl0.xtsx 7/14/2010 7.•30 PM � Table 1A. Summary A B C I3 E F G H I J K L I City of Ukiah Water Rate Study Table 1A. Summary 2009-10 ° Increase In Rates 00/a Change In Total Revenue 0.0% Net Coverage Ratio -0.38 Add'I Funds Needed For Covera $1,694,416 Gross Coverage Ratio 0.65 Add? Funds Needed For Covera $1,47$,345 Water Share of Field ;Crew 500/6 2010-11 a 49:0% 49.0% 1.48 $0 1.15 $0 366/6 2011-12 2012-13 2013-14 2014-15 a c ° 15.t}/a. 90la 10.d/a: _3:Q/o 71.4% 86.8% 105.4% 111.6% 1.96 2.31 2.71 2.84 $0 $0 $0 $0 1.28 1.38 1.48 1.50 $0 $0 $0 $0 50%0 66% _ 506/6 500/6 2015-16 ' 0.0/a 111.6% 2.78 $0 1.48 $0 , 506% 2016-17 0.0% 111.6% 2.70 $0 1.45 $0 50°/a 2017-18 2018-19 0.0% 6.0%d _ 111.6% 111.6% 2.62 2.53 $0 $0 1.42 1.39 $0 $0 500/0 50% Notes To Table 3, 4 From Table 6 From Table 6 From Table 6 From Table 6 2 3 5 6 7 9 10 12 13 14 15- 16 17 Fund 820 and 840 Balances Fs 19 $3.0 $2.5 .. t Target Balance -t�-Minimum Balance --*--Total 2a 21. 22 23 24 25 26 $20 O $1.5 A$1.0 0 d z7 28 29 30 Ti- 32 33 34 35 $0.5 16. $00 ° 36 37 33 34 40 41 -$0:5 'a3 c W 42 43 44 -$1.0 45 HFBt! Consultants, ttG Ukiah Water 21Jtttyl0.xtsx 7/14/2010 7.•30 PM � Table 1A. Summary Reserves Without Increases -r-Total Reserves with Increases acge - Minimum Ba ance. t 2009-10 `, 2010-11 2014-12 201.2-13 2013-'i4 2014-15 2015-16 2016-17 2017-18 204$-1.9 Attachment #1 1. A B C D E F G Ii I J K L I City of Ukiah Water Rate Study Table 9A. Summary 2 3 46 47 48 49 Rate Stabilization Reserve 50 51 $3.0 52 53 54 $2.5 55 56 57 58 0 $2.0 - 59 60 61 H $1.5 m n C 62 63 64 m $1.0 � 65 66 67 68 d $0.5 cc c`a ?- $0.0 O 69 70 71 2009-10 2010-11 72' 73 74 " 75 E j -�0.5 76' 77 78 -$1.0 79 8Q 81 82 83 2011-12 2012-13 2013-14 2014-15 241.5-16 2016-17 2017-18 201.8-19 HF&tiConsultants, LLC Ukiah Water2iJulyfO.xlsx 7/19/2090 7:30 PM 2 Table 9A Summary Attachment 91 HF&N Consultants, LLC Ul ah Wa(ar21Jnl),IG.x1sx 7/14/2010 7:30 PM 3 Table IS. General A I B I C D E F G H I J K L M N I City of Ukiah 2 Water Rate Study 3 Table 11B. General Assumptions t; Inputs 4 5 6 Table Index 7 Table 1A. Summary 8 Table 1B. General Assumptions & Inputs 9 Table 2B. Budget Detail - Fund 820 Expenses and Non -Operating Revenues (Divisions 3901, 3908, 3948, 3960) IO Table 2A_ Revenue Requirement (Fund 820, Divisions 3901, 3908, 3948, 3960) 11 Table 5. Capital Projects 12 Table 3. Revenue Increases 13 Table 4. Reserves 14 Table 6. Debt Service Schedule and Debt Coverage 15 16 200940 2010-11 2011-12 2012-13 201344 201446 201516 201647 201748 201849 Notes 17 Escalation Factors/Assumptions 18 (1) General Inflation Budget Budget 2.0% 2.0% 2.0% 2:0% 2.0% 2:0% 2 0% 2.0% To Table 2B 19 (2) Salary Cost increases Budget Budget 4;0%" 4.0% 4:0% 4.0% 4.0% 4.0% 4:0% 4.0% : To Table 213 20 (3) Retirement (PERS Increases Budget Budget 6.0% 6.0%- 6.0°Jo ` 6.0% 66% 6.6% 61.66A 6A% To Table 2B 21 (4) Workers Compensation Increa Budget Budget 3.00/6 ` 3.0% 3:0°/: 3.0% 3.0% 3'0% 30% 3.0°A To Table 2B 272 (5) Other Benefits Cost Increases Budget Budget 3.001. ", 3.0%. 3:0%'". 3.0% 3.0% 3.0% SAA 3.0% To Table 2B 23 (6) Energy Cost Increases Budget Budget '2-6% 2.0%> 20%t 2.0% 2.0% 2A% ZO% 2.0% To Table 2B ?4 (7) Interest on Earnings 3.0% 3.0% 3.0% _: 3.0% 3.0% 3.0% 3:0% 3A% 3.0% To. Table 4 25 (8) Pct. Increase in Demand Budget Budget 6.5% 6.66A 6.5% 0.5% 0.50/6 0:5% 0:5% 0.5% From Consumption Table 26 (9) Construction Cost Inflation Budget Budget 2.0°!° - 2,0% 20% 2.0% ZO% 2:0% Z0% 2,011i ' ENR Construction Cost index, SF Metro, 5 -year avg 27 (10) Actual Costs (without Intiation) Budget Budget 0.00%. - QO% 0.0% 0.0%6 0.0% 0.0% Oi0°� 0.0% 29 (11) Number cf EMUs 6205' 6213 6223 6233 6243: 62S3, 6263 6273 6283 6293 " 29 (12) Annual SFR Connections 10 -8 10 10 10 10 10" 10 40 SO 30 (13) Cumulative Percentage Budget 0:1221%. !0.2632% 0.4494%, 0.6055°C, 0.7667% 0.42781h 1:0890% 1.2901% 1.A113% To Table 3 71 (14) Connnection tee $660 $680 $660:: 5660. , $660 $s6o<, S6605660 ApSo 6660 _ To Table 4 32 33' Target Fund Balances 34 Operating Fund 35 Purpose For O&M cash flow during the year 36 Funding. priority Highest 37 Minimum balance Cannot go negative 39 Target balance Six weeks 'of operating expenses 39 40 Capital Improvement. Fund 41 Purpose To be used for replacement of Equipment/ Facilities 42 Funding priority Low 43 Minimum balance Cannot go negative 4.1 Target balance Average annual expenditure increased by Assumption (9) above HF&N Consultants, LLC Ul ah Wa(ar21Jnl),IG.x1sx 7/14/2010 7:30 PM 3 Table IS. General Attaclrracnt #1 HF&H Consultant% LLC Uldah Wafer21Ju1y1.0xlsx 7/14/2010 7.30PM 4 Table ZA. Revenue. Requirement B 1 C D r F G if I J K L M N I City of Ukiah 2 Water Rate Study 3 Table 2A. Revenue Requirement (Fund 820, Divisions 3901, 3908, 3948, 3960) 4 5 Projected 6 2009-10 2010-11 2011-12 2012-13 201344 201445 201546 2015-17 2017-18 201849 Notes 7 Operating Expenses g 3901 Salaries and Benefits $264.676 $173,773 $180,869 $188,308 $196,044 $204,110 $212,521 $221,293 $230,442 $239,984 From Table 2B 9 3908 Salaries and Benefits $445,154 $470,295 $489,377 $509,262 $529,983 $551,579 $574,087 $597,547 $622,002 $647,496 From Table 2B 10 3948 Salaries and Benefits $434,884 $348,970 $477,047 $496,476 $516,726 $537,834 $559,838 $582,776 $606,692 $631,628 From Table 2B it 3960 Salaries and Benefits- $57,783 .564,195. 566,783 $69,479 $72,288 $75,214 $78,261 $81,437 S84,746 $88,193 From. Table 28 t2 Subtotal $1,202,497 $1,057,233 $1,214,097 $1,263,525 $1,315,042 $1,368,737 $1,424,707 $1,483,053 $1,543,882 $1,607,301 13 14 3901 Operations & Maintenance $583,747 $578,116 $588,926 $599,953 S611,200 $622,672 $634,373 5646,309 S658,483 S670,901 From Table ZB 15 3906 Operations & Maintenance $1,238,831 $652;320 $665,366 $878,674 $892,247 $706,092 $720,214 5734,618 $749,311 5764,297 From Table 2B 16 3946 Operations & Maintenance $101,106 $88,513 $90,263 $92,089 $93,931 $95,809 $97,726 $99,680 ;$101,674 .5103;707 From Tabre2B 17 3960 Operations -8 Maintenance $5,500 $5.117 $5,219 $5,324 $5,430 .$5,539 $5,650 $5,763 $5.878- $5,995 From Table 25 ig Subtotal $1,929,104 $1,324,066 57,349.795 S1,376,039 $1,402,808 $1,430;112 $1,457,962. $1,486,370 $1,515,345 $1,544,900 19 20 3908 Capital Equipment $20,224 $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 S8,000 58,000 58,000 From Table 28 21 3948 Capital: Equipment 510,000 SO SO So $0 $0 $0. $0 $O 50 From Table 2B 2-0. Subtotal $30,224 $8,000 $8,000 $8,000 .$8,000 $8,000 $8,000 $8,000 $8,060 $8,000 23 24 Total Operating Expenses $3,161,905 $2,389,299 $2,571,892 $2,647,565 $2,725,850 $2,806,849 $2,890,670 $2,977;423 $3,067,227 $3;160,201 25' -24.4% 7.6% 2:9% 3.0%. 3.0% 3.0% 3.0% 3.0% 3.0% 26 Non -Operating Revenues (negative#toretlect the fact that non-operating revenue reduces Me revenue requirement) 27 Back(low Prevention ($4.635) (54,635) ($4,658) (S4,681) ($4,705) (54,728) ($4,752) ($4,776) (54,800) ($4,824) From Table 28 Miscellaneous S0 $0 SO $0 56 $0 $0 50 so 5O From Table 2B 29 Sale of Property S0 50 50 $0 $0 $0 $0 50 50 SO From Table 2B 30 Plan Check Fees SO S6 SO so $0 $0 $0 $D $0 SO From Table 2B 31 Labor & Material Reimbursements ($11,156) ($5,000) ($5,025) (55,050) ($5,075) (55,101) ($5,126) ($5,152) ($5,178) ($5;204) From Table 2B 37 Subtotal' ($15:791) ($9,635) ($9,683) ($9,732) ($9,780) ($9,829) ($9,878) ($9,928) ($9,977) ($IO,027) 33 -39.0%' '0 5% 0.5% 0.5% 0.5% 0.5% 0.5% 0.5% 0.3% 34 Debt Service 35 2005 Water Treatment Plant Upgrar $893,323 $890,923 $883,123 $880,123 $881,683 $677,373 $877,613 $877,238 $876,248 $879,643 From Table 6 36 internal Loan Repayment $12,416 $18,625 $204,875 $200,219 $195,563 $190,906 50. $0 SO $0 From Table 6 37 DWR:SRF Loan :Repayment $182,035 5182,036 $162,036 $182,036. $182,036. :$182,036. $182,036 $182,036 $182,036 5782,036 From Table 6 38 Subtotal $1,087,775 $1,091,584 $1,270,034 $1,262,378 $1,259,282 $1,250,315. $1,059;649 $1,059,274 $1,058,284 $1,081,679 39. 0.4% 16.3% -0.6%. -0.2% -0,7% -15.2% 0.0% -0.1% 0.3%. 40 Additional Revenue 4t Fromi(To) Fund 840 for Capital Proj $0 $137,500 $260.00 $700,O0t1 $1,250,000 $1,300,000 $1,200,000 $1,550,000 $1,000,000 $1,100,000 Taf(Fram} Table 4 72 Subtotal $0 $137,500 $260,000 5700;000 $1,250,000, 51,300,000 $1,200,000 $1,550,000 51,000,000 $1,100;000 Requirement $4,233,889 $3,608,748 54,092,243 $4,600,211 $5,225,351 $5,347,334 $5,140,440 $5,576,769 $5,115,533 $5,311,852 t44Revenue Annual Increase -14.8% 13.4% 1Z.4% 13,6% 2.3% -3.9% 8.5% -8.3% 36% Cumulaffve Increase -1.4% 11.0% 24.6% 27.0% 23.1.% 31.6% 23.3% 27.2% HF&H Consultant% LLC Uldah Wafer21Ju1y1.0xlsx 7/14/2010 7.30PM 4 Table ZA. Revenue. Requirement Attackment.t HF&HConsuiranfs, LLC - Ukiah: Wa1er2fJe(y10.rjsr 711 12411010 7.'30 PM 5 retire 28..@adgel Derail A I B I C D E. F G H I 1 K. L M N I City of Ukiah 2 Water Rate Study 3 Table 2B. Budget Octan -. Fund 820 Expenses and NenrOporating Revenues (Divisions 3901, 3908, 3948, 3960) 4 5 Table IB Projected Budgeted 6 Factor 2009-10 2010-11 2011.12 2012-13 2013-14 .2014-15 Z015-16 2016-17 2017-18 2018-19 Notes 7 Division :3901 -Administration &General 8 Salaries and Benefits 9 110 Salaries, Regular (2) - S191;882 $123,830 $128,783 S133,935 $139,292 5144,864 5150,658 5156,684 S162,952 $169,470 10 115 Salaries, Overtime (2) $0 59 S9 $10 S10 $11 $11 S1l $12 $12 II 1411 Retirement (PERS) (3) $29,852 $22,157 $23,486 $24,896 $26,389 -$27,973 $29,651 -$31,430 533,316 $35,315 12 151 Group insurance. (5) S32,193 520.406 $21,018 $21,649 $22,298. :522,967 523,656 $24,365 525,097 525,850 t3 152. Workers Comp Insurance (4) 57,677 $4,954 $5,103 S5,256 55,413 $5,576 55,743 55,915 $5,093 $5,276 14 154 Medicare (5) 52,783 51,797 $1,851 S1;906 $1,964 $2,023 $2,083 $2,146 S2,210 $2,276 15 155 Unemployment insurance (6) $289: $620 5639 5658 $677 $698 $719 $740 5763 $785 16 Subtotal, Administration &. General $264,676 5173,773 $180,889 S18B,306 5796,044 $204,110 $212,521 $221,293 $230,442 $239;984 To Table 2A V AnnaalChange -34.3% - 4.1% 4.1% 4,196 4.1% -4.19. 4.196 4.1% 4.1% 18 Operations & Maintenance 19160 Confarence&Training Expense (1) SSD0 S1,Q00 $1,020 $1,040 $1,061 S1,082 S1,104 $1.126 $1,149 $1,172 20 210 Utilities. (1) $6,056. $5.056. $6,177 $6,301 $6,427 $6,555 $6,685 $6,820 $6,956 57,096 21 213. .Russian River Ftd Cntrl Dist Purchase ,.. (10). $37600. 537,600 $37.600 $37,600 $37,600 $37,60(1 537,600 $37,600 537,600 S37,600 22 220 Telephone _ (1) S3,S00' 53,500 $3,570. S3,641 $3,714 $3,789 53,864 $3,942 $4,020 $4,101 23 250 Contractual Services (1) $25;000 $145,000 .$147,900 $150,858 $153,875 $156,953 $160,092 $163,294 5766,559 $169,891 74 255 Lease. Purchase Casts -(1) $5,273 $5,273 $5,378 $5.486 55,596 $5,708 >S5,822 $5;936 $6,057 .56,178 25 260` Dues & Subscriptions . (1) $200 $3,200. $3,264. $3,329 .$3,396 $3,464. $3,533 $3,604 $3,676 :53,749 26 262 Memberships & Meetings (1) 53,076 5275 $281 $286 $292 $298 $304. $310 5316 $322 27 280 Burglar Alarm Maintenance (1) 5375 5375 $383 5390 S39B $406 $414 $422 S431 $439 ,2S 291 General. Government Service. Charges (1) 5113,615 $116,166 5118,489 $120,859 $123,276 $125,742 (5128,257 5130,822- 5133,438 $136,107 29 292' Purchasing.Dept Charges (1) 543,035 $34,532- $35,223 $35,927 $36,646 537,379 538,126 538,889 539,666 S40,46D 30 302. EquipmentMaintenance& Repair (1) $500. 5500. 5510 5520 $531 5541 $552 5563 $574 5586. 31 303 Vehicle Repair & Maintenance (1) 50 ° $0' s0 $0 50 $0 $D' $0 50 50 32 305 Allocated Building Maintenance (1) $4,686 $4,960 $5,059 $5,160 $5,264 $5,369 $5,476 $5,586 55,697 . $5,811 33 310 Allocated Dispatch Charges (1) 510061) $10,000 510,200 $10,404 $10,612 $10,824 $11,041 $11;262 $11,487 511,717' 34 320 Billing &Collection (1) 5149,079 $135.211 $137,915 $140,674 $143,487 $145,357 $149,284 $152,270 $155,315 S158,421 35 330 Rental of Land & Buildings (1) $8;715: $5,715 $5,829 $5,946 56,065 $6,186 56,310 S6;436 56.565 $6;696 6 332. Allocated. Corporation Yard Charges (1) 55,407. $7,937 $6,096: 58,258 $6,423 $8;591 58,763 $8;938 $9,117 $9,299 37 340 Allocated Insurance (1) 532,930 $32.916 $33,574 $34.246 $34,931 $35,629 $36,342 $37;069 $37,810 538,566 38 411. Postage. (1) $300' 5400 $408 5416 $424 5433 $442 $450 $459 -$469 39 450 Fuels :& Lubricants (1) so SD $D $0 'SO so $0 $0 SD $0 40 630 Tam & Fees' {7} 514,600 $14,0W $14;280 $14,566 $14,857 $15,154 515,457 $15.766 $16,082 $16,403 311 632 Right of Way Lease (1) 8112,000 S0 S0 $0 so 50 $0 SO S0 50 42 690 Supplies (T) $6.000:. $B4OD6 58,160 S8,323 $B.490 $6,659 58,833- $9,009 $9,189 $9,373 43 695 Uncallectible Bills [1) $5,500 $5;500 $5,610 $5,722 $5,837 $5;953 $6,072 $6.194 56.318 $6,444 44 Subtotat,0&M 5583,747 S578,116 $588,926 5599,953. .$611;200 5622,672 $634,373 5646,309- $658,483 $670,901 ToTable2A q5 Annuaf Charge -1.096. 1.9% 1.9% 1.9% 1.9% 1.9% 1.9% 1.9% 1.9% 3901 total $848,423 $761,889 $769,816 $788;261 $807;244 $826,782 $846,695 $687,602 $888,925 $910,885 HF&HConsuiranfs, LLC - Ukiah: Wa1er2fJe(y10.rjsr 711 12411010 7.'30 PM 5 retire 28..@adgel Derail Attachment Y, i NFdri Consultants, LLC 11kiab Wafer2lAdylaxlsx 6 7lf4,2010 7.W PM . 7aele:28..Badgol Delar7 A I a I C. D E F G H I. J K L M N .I City of Ukiah o Water Rate Study g Table 25. Budget Detail - Fund 820 Expenses and Non -Operating Revenues (Divisions 3901, 390& 3948, 3960) s 5 Table IS Projected :Budgeted 6 Factor 20D9-00. .2010-11 2011-12 2012-13 2013.14 2014-15 2015-16 2016-17 2017-18 2018-19 Notes 47 Division 3908 - Water Production and Storage 48 Salaries and. Benefits 49 110 Salaries, Regular (2) S283,255: $279,414 5290,591 $302,214 $314,303 $326,875 5339,950 5353,548 $367,690 5362,397 50 111 Salaries, Non -Regular (2) $7,280 $34,911 536,307 537,760 $39,270 S40,841 542,475 $44,174 $45,940 $47,778 51 115 Salaries, Overtime (2) $16,776: $14,398 $14,974 $15,573 $16,196 $16,844 $17,517 $18,216 $18,947 $19,705 52 118 Standby Pay (2) $21.440, $14,707 $15,295 $15,907 $16,543 $17,205 $17,893 $18,609 519,353 $20,128 53 141 Retirement (PERS) (3) $46,50. S51,301. 554,379 557,642 $61,100: $64,766 568,652 $72,771 $77,138 $81,766 54 151 Group Insurance (5) 551,066 $53.037 $54,626 S56,267 S57,955 $59,694 $61,484. $63,329 $65,229 567,186 55 152 Workers Comp Insurance. (4) $13,150. $13,737 $14,149 $14,574. 515,011 S15,4B1 $15,925 $16,403 $16,895 $17,402 56 154 Medicare (5) 54,786 $4.980 $5,129 $5,283 $5,442 $5,605 $5,773 55,946 58,125 56,309 57155 Unemployment Insurance (S) $467 $1,646 $1,695 $1,746 $1,799 $1,853 $1,908 $1,965 52,024 $2.085 5g 156 F.I.CA (5) $451 $2.164 $2,229 $2,296 $2,365 $2,436 $2,5D9 $2.564 $2,661 52,741 59 Subtotal, Salaries & Benefits 5445,154 $470,295 $489,377 S509,252 $529,983: 5551,579 5574,087 $597,547 5622.002 $647,496- To Table 2A 60 Annual Change 5.6% 4.1% 4.1% 4.1% 4.1% 4.1% 4.1% 4.15. 4.1% 61 Operations '&-Maintenance 62 lea Conference& Training Expense (1) $6,000 S5,000 $5.100 S5,202 $5,306 $5,412 55,520 $5,631 S5,743 $5,655 63 2t0 utilities (6)" 5334,000 $350,000 $357,000 S364,140 " $371,423 $378,851 $356,428 5394,157 $402,040 $410,081 Cit 220 Telephone (1) $2,000 55,500 $5,610 $5,722 S5,837 $5,953 $6,072 $6,194 $6,318 56,444. 65 250 Contractual Services (1) S737,406' $112,500 $114,750 S117,045 $119,386 5121,774 $124,209 $126,693 3129,227 5131,812 66 260 Dues&Subscriptions (1) $850 $100 $102 5704 S1061 $108 $110 $113 $115 $117 67 280 Burgla,AlarmMaintenance (1) 5540, $700 $714 $726 .$743 S758 5773 5788 Sam 5820. 68 301 Building Maintenance&Repair (1) 55,000 55,000 $5,100 $5,202 $5,306 $5,412 $5,520 $5,631 $5,743 $5,858 69 302 Equipment Maintenance &Repair (1) 544,035 $48,500 $49.470 $50,459 $51,469 $52,498 $53,546 $54,619 $55,711. $56,825 70 303 Vehiclo;Repeir&:Maintonance (1) $19,000 $12,420 $12,666 $12.922 $13,180. $13,444 $13,713 $13,987 $14,267 $14,552 71 411 Postage: (1). 50 S500 $510 $520 $531 5541 5552 $563 S574 5586 72 440, Smell Tools (1)" - $1,000. $1,000 $1,020 :$1,040 S1,061. $1.082 .$1,104 $1,126 $1,149 St,772 73' 450 Fuels & Lubricants (6) 520,000 515,000 515,300 515,606 515,918 $16;236 $16,561 $16,892 $17,230 $17,575 74 52D Chemicals (1j $4ZGGD' $42,000 $42,840 543,697 $44,571 $45,462 $46,371 $47,299 $45,245 549,210 '75 630 Taxes -&Fess (1) "- $20,1]00 $36,100 $38,862 $39,639 $40,432- $41,241 $42,065 542,907 $43,765 544,640. T6 690 Supplies (1)' 'SUM -$16000 $16,320 $16646 576,979. 577;319 .$17,665 X518,019 518,379 S18.747 O Subtotal. O&M $1,238,831. 5652,320 $665,366 5678,674 $692,247 5706,092 5720,214 .$734,618 $749,31. $764,297 To Table 2A 7g Annual Change. -47.3% 2.0% 2.096 " 2.0% "2:0% 2.0% 20%- 2.0% 2.0% 74 800 Capital $20;224"; $8.000 $8,000 $8.000 $8.000 581000 56.000$8,000 $8.000 $8,000 gp "Expendihires 3906.Tota1 $1.704209 S113061S $1,162,744 $1-195935 S1,230,230 $1,265,671 $1,302,301 $1340,166. $1,379,313 57,419,793 NFdri Consultants, LLC 11kiab Wafer2lAdylaxlsx 6 7lf4,2010 7.W PM . 7aele:28..Badgol Delar7 Attachment: Ht FtFaH Consuaanr; LLC - 7 Table 29. awgar Dow 71142010.7.50PU A I C I D L• F G H I J K L I"AJ. N 1 City of Ukiah Water Rate Study 3 Table 2B. Budget Detail -Fund 820 Expenses and Non -Operating Revenues (Divisions 3901, 3908, 3948, 3960) 4 5 Table 16 Projected Budgeted Factor 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-t8 2016-t7 20t7-18 2018-19 Notes 6 91 Division 3949. -Water System Maintenance 82 83 Salaries and Benefits 110" Salaries, Regular (2) $280,822 , 5217,999 $296;999 $308;879 $321,234 $334,083 :$347,446 5361,344. $375,798 $ 84 111 Salaries, Non -Regular (2) 310,575 $10,575 $10,998 $11,438 $11,895 .$12,371 $14,517 $12,866 $15,097 $13,361 $15,701 513,978 S16,33D 514,473 $14470 . $16,983 85 115 Salaries, Overtime (2) $12,220 38,688 $12,905 $21,171 $13,422 $22,018 $13;958 $22,898 $23,814 $24,767 $25,757 $26.787 $27,859 86 118 Standby Pay (2) (3) $12,865 $44,620 S13,842 540,436 $56.563 $59,956 553,554 $67,367 $71,409 $75,693 $80,235 $85,049 87 141 Retirement (PER$). (5) $65,223 $41,666 557.643 $69,372 $61,153 $62,987 $64,677 566,823 $68,02B $70,893 88 89 151' 152 Group Insurance Workers Camp Insurance (4) S12 659 $10,052 $13,551 513,957 814;376 $14,808 $15,252 S15,709 $16,180 S16,666. 90 154 Medicare (5) $4,587' - S3,643 $4,911 $5,058 $5,210 $5,366 $5,527 55,693 55.864 $6.040 $2,005 91 155 Unemployment Insurance- -(5) $457. 51,213 $1,630 $1,679 $1.730 $1,782 $1,835 S1,891 $783 $1,947 S807 $831 92 156 F.I.C.A Subtotal, Salaries Benefits (5) :. '5656 $434.884 5656 $348,970 $676 $477,047 5696 5496.476 $717 S516,726 $736 5537.834 $760 S559,838 $682,776 5606,692" S631,628 To Table 2A, 93 94 .& Annuat Change -19.11% 36.7% 4.1% 4.1% 4.1% 4.1% 4.1% 4.1% 4.1% 95 Operations & Maintenance (1) $51000 $5.000 S5,100 55,202 $5,306 $5,412 $5;520 55,631 55,743 $5,858 96 160 Conference &Training Expense (1). $250. $250 5255 $260 $265 $271 $276 $282 $287 $293: 97 98 720. 250 Telephone Contractual Services (7)' S0'" $1,000 $1,020 $1,040 $1,061 $1,082 S1,1D4 -$0 $1,126 $1,149 $1,172. 99 260. Dues&Subscriptions ' (1) .50": 50 SSW so $510 SO $520 $0 $531 SO' 5541 $552 50 3563" S0. 5574 50. $586 1 302 EquipmenlMaintenance & Repair (1) (1) SSt]0': 528;000-- 520,963 S21,382 $21,810 $22,246 $22,691 $23,145 523,606 $24,080 $24,561 To) 303 VehideRepair BMaintenance (1) $4;356 $5.0 55,100$5,202 55;306 $5,412 $5,520 55,631 $5,743 55;858 102440 103 450 Small Tools Fuels & Lubricants (6) $10,000 513,000 $13,260 $13,525 $13,796 $14,072 $14,353 $14,640 $14,933 $15,232 104 630 Taxes& Fees (1), SO SWD $42,000 $816 542,840 5832 $43,697 $549 $44,571 $866 345,462 $883 $46,371 5901 $47;299 5919 $48.245 $937 $49,210 105 690 Supplies (1) (1) 553,000 :50 $0 So $0 $o so 50 5o $0 so 1 T07 720 Reimbursable Projects Subtotal, 0&M $101,106 588;513 $90,283 $92,089 $93,931 $95,809 $97,725 $99,6110 $101,674 $103,707 To Table 2A t88 Annual Change -12.5% 2.0% 2.0% 2;096 2.0% 20% 2096 2:0% 20% 109 800 Capital' Expenditures 510.000` 50 $D so 1588,565 $0 $510,657 SD $633,644 50 $657,563 $D :$682,456 50 $708,366 $0 $735,335 ]to 3948 Total $545,990 1437463 5557'330- 111 Division 3950- Motor. Reading Expenses 112 Salaries and Benefits (2) 529;329 $33,899 535.255 $.'.6,665 $38,132 $39,657 $41,243 542,893 $44,609 $46,343 t13 T14 1 1D Salaries, Regular (2) 374 290. $t4,616 $15,201 $15,809 $16,441 $17,099 $17,783 518,494 $19;234 520,003 Ill Salarias,Non•Reguler (3) $458 0 $5,913 $6,268 . $6,644 $7,042 $7,465 $7.913 $B,38B $8.89f $9;424 115 141 Retirement (PERS) (5) , 36,790 $5,974 $6;153: $6,338 56,528 56,724 $6,926 $7,133' 57,347 $7,568 116 151 Group Insurance (4) 51,790' $1,941 $7,999 52;059- $2,121 $2,185 $2,250 S2.318-: S2,387 52;459 117152'. Workerg.Camp.Insurance (5) $535 $703 $724 $746 $768 $791 $615 5839 $865 5891 154 Medicare (5) $67 $243 $250 $258 $266 $273 $282 $290 5299 $308 155 Unemployment Insurance (5) $906 $933 -S961 5990 51,020 $1,050. 51,482 :51,114 51;148 156 F.LC.A Subtotal, Salaries &Bone6ts ..:$402' $57;783 564,195: 566,783- $69,479: $72,288 $75,214 :$78,261 581,437 $84;746 $88,193 ToTeble"2A [1124 Annual Change 11.196 4.096 4.0% 4.0% 4.0% 4:1% 4.1% 4:1% 4Cf% Operations & Maintenance & Repair (1) 52,000 $2,000 $2,040 $2,0SI 52,122 $2,165 .$2,208 $2,252 $2.297 52,343 302 303 Equipment Maintenance (1) $7,000. $617$629 5642:. 5655 5668 5681 Sb'95 :5709 ST23 Vehicle Repa'v &.Maintenance. (8) 5500" 5,506 5570" $520 5531 $541 $552 $563 $574 5586 12 453 Fehis&Rebnrants (1} 000; 32.LM 52.040 $2.081 52 122 $2.165 $2.208 $2.2m 52.297 $2.343 127 690 Supplies Subtotal, O&M $5,500 55,117 55219 55,324 $5,430 55539 $5,650 55,763 $5,578 55,995 To Table, 2A 126 Annual Change -70% 20% 2.0% 20% 20% 20% 20% 2.0% 20% .L29 130 3950 Total $63.283 $69.312 $72,003 $74803 ST7,718 180,752 583,911 387,200 $90,623 $94.188 Yat Total Fund 820Expenses 53,161,905' $2,389,289: $2,671,892 S2,647,565 $2,725,850 52,808,849. $2;890,670 $2,977,423 $3,067,227 $3,760,201 L32 133 Annual Change. -24.4% 76% 2.9% 3.0% 3.0%. 3.096, 3.0%. 3.0°6 30% H4 Nan -operating Revenues (negative # to lefW the fact that non-operating, revenue reduces the revenue requirement) (SS,fso (35,204) 135 Service Charges (8} (St2,036j (55000}; (55,025) ($5.050) (35,075) (55,101} ($5,126) (55,152) 50 56 136 Service. Charges New (8) (8) 50 ($4,635) 5o {$4,635} '$0 (S4;658) 50 ($4,681) so (54.705) 50. ($4,728) so ($4,752) (54,776) W (54,800) ($4,824) 137 BackiiowPrevention 18) 50 50 50 $0 SO S0 50 50 S0 50 138 Miscellaneous or Property (8) $0; $O SO 50 $0 $0 S0 50 s0 $0 139 M Sale (6) - 50 .SD "$0 30 $0 S0 $0 50 S0 S0 T .141 Plan Check Fees Labor& Material Reimbursements: (8} (S111.156) " (S5.000) (S5.025) ($5.050) ($5.075) (S5.101) ($5.126) (55.152) ($5.178) ($15,155) ($5.204) (515,231) 142 Subtotal ($27,821) ($14,635): ($14,708) ($14,782) (514,856) ($14,930) (515,005) (515,080) 47.4% 0.596 0.5% 0.596 05% 0.5% 0.5% 0.556 0.5% T43 145 Source: Cdy of UMah Budget unless otherwise noted. FtFaH Consuaanr; LLC - 7 Table 29. awgar Dow 71142010.7.50PU 3. Revenue increases Revenue from Current Rates Revenue from Account Growth Net Revenue Requirements Net Before Rate increase Estimated 201041 2011-12 2012-13 H 6 K Attachment 9I . $2,739,459 $2,739,459 $2,739,459 $2,739,459 $2,739,459 $2,739,459 $2,739,459 $2,739,459 $2,739,459 S2,739,459 From 2009-10 Ukiah Budget $1,672 $5,549 $9,950 $14,371 $18,782 $23,193 $27,605 $32,016 $36,427 Based an Growth in Table 1B ($4,233,889) ($3.608,748) ($4,092.243) ($4.600.211) ($5.225,351) ($5,347,334) (S5.1140,440) ($5,576,769) ($5,115,533) ($5,311,852)_ From Table 2A ($1,494,430) ($867,615) ($7,347,235) ($1,850,791) ($2,471,521) ($2,589,093) ($2,377,787) ($2,809,705) ($2,344,059) ($2,535,967) Increase in Revenue from Rates 0.0% 49.0a/a 15.0% 9.01 10.0%a 3.0a/. 0.0% 0.0% 0.0% 0.0% From Table lA Cumulative Increase 0.0% 44.9% 69.5% 85.5% 103.9% 111.1% 111.6% 111.6% 111.6% 111.6156 To Table 1A Total Revenue from Existing Rates Revenue from Current Rates $2,739,459 $2,739,459 $2;739,459 $2,739,459 $2,739,459 $2,739,459 $2,739,459 $2,739,459 $2,739,459 $2,739,459 From Above Revenue from Rate Increases FY 0940 (effective 711/09) so $0 $0 $0 so $0 $0 $0 $0 $0 FY 10-11 (effective 71111a) S1,230,474 51,342,335 $1,342,335 $1,342,335 $1,342,335 $1,342,335 $1,342,335 $1,342,335 $1,342,335 FY11-12 (effective 7/1/11) $561;247 $612,269 $612,269 $612,269 $612,269 $612,269 $612,269 $612,269 FY 12-13 (effective 7/1112) $387,260 $422,466 $422,466 $422,466 $422,466 $422,466 $422,466 FY 13-14'(effective 711113) $469,015 $511,653 $511,653 $511,653 $511,653 S511,653 FY 14-15 (effective 7/1/14) $154,775 $168,845 $168,845 $168,845 $168,845 FY 15-16 (effective 7/1/15) $0 $0 so $0 FY 16-17 (effective 711/16) $0 so $0 FY 17.18 (effective 7/1/17) $0 $0 FY 1849 (effective 7/1/18) $0 $0 S1,230.474 $1,903,582 $2,341,864 $2,846085 $3,043,498 $3,057,568 $3,057,568 $3,057,568 $3,057,568 Total Rate Revenue With Rate Increa: S2,739,459 $3,969,933 $4,643,041 $5,081,323 S5585,544 $5,782,957 $5,797,027 $5,797,027 $5,797,027 $5,797;027 2008-09 and 2009-10 From City Revenue Requirements ($4.233.889)-_ ($3806748) (64.09Z243) ($4,600.211) ($5:225,3M) ($5.347.334) ($5.140,44G) ($5,576,769) ($5,115,533) ($5.311,852) From Above Net After Rate Increase ($1,494,430) $361,185' $550,798 $481,113 $360,193 $435,622 $656,587 $220,258 $681,494 $485,175 To Table 4 • Estfmated'# ofmonths of cottections inFY in which rate Increase fakes place NFBH"Consu/tants, LLC Ukiah Water21July10-V1sx 711412010 7:30 PM Page 8 of 14 Table 3. Revenue lrtcr Attuclm ent 01 HFSH Consultants, LLC Page 9 - Ukiah W8(er21Ju1y10x1s( 7/142010 7.30PM Table 4. Reserves A B C D E F G H I I K I L M N I C(ty of Ukiah 2 Water Rete Study 3 Table 4. Reserves 4 Table 1B Estimated 5 Factor 2008-10 2010-11 .201142 2012-13 201344 2014-15 2015-16 2016-17 2017-18 201849 Notes PUBLIC WORKS WATER LMLITY(Fund 820) Revenue Increases 0.0% 49.0% 15.0% 9.06 10.01/0 3.0% 0.006 0.0% 0.6% 0.0% From Table 1A 6 7 8 9 Beginning Balance $1,529,208 552,279 S419,666 $883,521 5979,103 $1,105,635 $1,351,376 51,236,233 51,173,838 51,121,912 Beg. 20119-10 projected by to Increase!(Decrease) from Operations ($1,494,430) S361,185 $550,798 $481,113 $360,193 $435,622 $656,587 $220,258 $681,494 $485,175 From Table 3 Lt Additional(to)Ifmm: 12 Rate Stablization Reserve $0 50 ($100,004) (5400,00(l) ($250,000) ($200,000) ($800,000) ($300,000) ($750,000) ($750,000) From Below l3 Capital Projects (840) $6 $O so. SO $0 $O SO 56 From Below 14 Subtotal 535,279 5413,464 $870,464 $964,633 $1,089;295 $1,341,257 $1,217,963 $1,156,491 $1,105,332 $857,067 l5 Estimated Interest Earnings (7) $17,000 $6,202 $13,057 $14,470 $16;339 $20;119 $18,269 $17,347 $16,580 525,713 Ib Ending Balance $52,279 $419,666 $883,521 $979103 $1,105,635 $1,361,376 $1,236,233 $1,173,838 $1,121,912 $882;799 17 MinfmumBalance $708,280 $580147 $640,321 S651.667 $664.189 $676,194 $658.386 $672,783 5687,585 5703,647 2Months O Ex and Debt Service IS CAPITAL :PROJECTS .(Fund 8401 Beginning Balance $640,036 $271,024 $13 $1,196 $18,674 $31.796 $99,887 $321,727 $612,226 $631,960 14 20 21 Revenues Charges for New Svcs (Connection fees) (12) $3,960 55,060 56;600 $6,600 S8,600 $6,600. Kam $6,600 $6;600 $6.600 From Table 18 Assumpt (12)'(14) 22 Bondlioan proceeds $745,000 SO 50 SO S0 50 $0 SD SO 50 23 Subtotal $748,960 $5,000 $6,600 $6,600 $5,600 $6,600 $6,600 $6,600 56,600 $6,600 24 Expenses X25 Operations and Maintenance (1) ($356,745) ($88.850) ($90,627) ($92,440) ($94,288) ($96,174)_ ($98:098) ($10DA60) ($102,061) ($104,102) 26 PFM investment Services (1) ($1',636) ($1',8110) ($1,836) ($7,873) ($1,910) ($1,948) ($1,987) ($2,027) ($2,066) ($2,109) 27 Wells Fargo Trustee Fee (1) ($1,900) ($1,900) ($1,938) ($1,977) ($2,016) ($2,057) ($2,098) ($2;140) ($2,183) ($2,226) 28. ABAG.Admin Fee . (1) ($1;393) r ($1,400) (S1,428) ($1,457) (57,486). ($1,515) ($1,546)_ :($1,577) .($1,609) ($1,640) 29 Amortization of Bond Premium(issuance (10) ($9`4781 ($13,562); ($13,562) ($13,562) ($13,562) ($13,562)-. ($13,562) ($13,562) (513,562). ($13,5(12) 30 Subtotal ($371,352) ($107,512) ($109,391) ($111,308) ($113,262) ($115,257) (S117,290) ($119,365) ($121,481) ($123,639) 31 Capital Improvements 32 Cash Funded Capital Projects SO ($306,000) ($156,060) ($578,358) ($1,131,142) ($1,126;162) ($1,176,840) ($1,464,574) ($7,083,785) ($1,075,563) From Table 5 33 Debt Funded Capital Projects ($745,000) SD $0 $0 Sit $0 so $0 50 $0 From Tables 34 Subtotal (5745,000) (S306,OD0) ($156,060) ($578,358) ($1:131,142) ($1,126,162) ($1,176,840) ($1,464,574) ($1,083,785) ($1,075,583) 35 Additional (to)(from:- 36 Rate • Stabilization Reserve $0 $0 $0 $4 50 $6 5300,000 $300,000 $200,ODO 5200,000 From: Below. _ 37 Revenue Requirement S,0 $137,500S1,250' 5260000; 570O,D00 S1,250OOD _ $1(300,000 _$1200000; $1550,0.OD $t 401),000 , ,51;100,000ToTahle2A 38 Operating Fund (Fund 820) SO 50 s0 SO $0 50 $0 $0 $0 $0 TO Above, Below 39 Subtotal -Transfers $0 $137,500 $260,000 $700,000 $1.250,000 00 °51,300,0 $1.500,000 $1,850,000 $1,200,000 $1,300,000 40 Fund Subtotal $273,524 $12 $1,162 $16,130 $30,870 $96,977 $312,357 $594,388 $613,554 $739,338 41 Estimated Interest Earnings (7) ($2 861: 5o $35' 5544 5926" $2,909 59,371 $17,832 $18,407 522,180 42 Ending Balance $271,024 _ $13 $1,196 $18,674 $31,796 $99,887 $321;727 $612,220 $631,960 $761,618 43 Target 6alance (Avg. `YearC1P $720,500 5734.910 5749,608 $764.600 $779,892 5795490' $811.400 5827,628 $844,181 5861.064 From Table 5Av CIP 44 RATE STABILIZATION RESERVE Beginning Balance $0 $0 $0 SIMADO $518,090 $791,133 $1,020,867 $1,566,493 S1.613,487 $2,228,392 45 46 47 Additional (to)tfrom: Operations (820) SO SD S11i0,000 54l ,000 5256,000. $2ao;000 $sddb00 $306,606 $75D,D00 5750,000 To Above 48 Capital Projects (840)' $0 50 _ $0 : -(5300,000!` -. (5300,OODl. ($200.000) (6200,000), To Above 49 Subtotal 50 S0 $100,000 $503,000 5766,090 $991;133 $1,520,867 $1,566,493 $2;163,487 $2,778,392 50 Estimated interest Earnings: (7) $0 $0' 53,000 $15,090 $23,043' $29,734 $45;626 $46,995 564,905 $83,352 51 Ending Balance $0 .$0' $103,000 $518,090 $791,133 $1,020,867 $1,566;493 $1,613,487 $2,228,392 $2,861,744 52 Target Balance 51,680,453 $1,194,650 51,285,946 $1,323,782 $1:362,925 $7403,425 51.445335 51,488,711 $7;533.614 $1,580,101 amonths0peratfirletExperism' 53 . PUBLIC WORKS WATER UTILITY lFund 5201 Reserve Funds Without Rate Increases 54 55 Beginning Balance $1,529;709- S36,337 ($831,279) ($2,278,514) (54,529,305) (57,250,826) ($10,039,919) (S13.217.7o6) (516,327,411) ($19.421,470) 56 - Increasel(Decrease) from Operations ($1,494,430) ($867,616) (51;347,235) ($1,850,791) ($2,471,521) ($2,589,093) ($2,377,787) (52,809,705) :($2,344,059). ($2,535,967) From Table 3 57 Additional (to)Hrom: 58 Rate Stabilization Reserve $0 S0 ($100,000) ($400,000) ($250,000) ($200,000) ($800,(300) ($300,000) ($750,000) ($750,000) 59 Capital Projects (Fund 940) -Cash Funded $D SIP $0 50 so 50 $0 $0 50 S0 60 Subtotal $35,279 ($837,279) ($2,278,514) ($4,529,305) (S7,25O,826) (510,039,919) ($13,217,706) (516.327,411) (S19,421,470) ($22.707;436) 6F Estimated Interest Earnings (7) $1,058 $0 SO S0 $0 $0 SO Sd 50 $0 62 Ending Balance $36,337 ($831,279) ($2,278,514) ($44529,305) ($7,250,826) ($10,039,919) ($13,217.706) (516,327,411) ($19,421,470) (522,707,436) 63 MlrlrrrrOmBalance 6tveeksof0 rafter) 8708,280 5560,147 $640,321 5651,657 $664,159' $676,194 $658,386 5672,783 S687,585 5703,647 HFSH Consultants, LLC Page 9 - Ukiah W8(er21Ju1y10x1s( 7/142010 7.30PM Table 4. Reserves Attachment ml HF&HConsultants LLC UkiahWaler21Ju/yl0xlsx 71142010 7:30 PM 10 Tattle S. Capital Projects A B C D E F G H i J I K I L r M 1 City of Ukiah 2, Water Rate Study 3 Table 5. Capital Projects 4 5 200940 2010-11 201142 2012-13 2013-14 2014-15 201546 2016-17 2017-18 201849 Total Notes 6 7 Cash Funded Projects 8 High Priority 9 GobbUState'Intersection Improvements (508) $0 $_ 250,000 $0; $0 s0 SO s0 $0 50 $6 5250,000' to Water System MasterPlan (229) s0 $0 :$150,000'- $0 s0 so s0 $0 $0 $0 $150,000 it Replace and Upgrade Water Meters (514) $0 SO so " $500,000 $500;000 $0 $0 SO s0 $0 :$1;000,000' 12 Recycled water master plan $0 $0 $0 50 s0 so $0 s0 so $0 13 New Well Drilling (512) SO $11 $0 $0 $5001000 $500,000' $0 $0 $0 s0 $1,000,000 14 Develop New Well #4 (506) to S0 $0 $0 -10, $0 $500,000 . $500,000 $0 $0 $1;000,000' 15 Ongoing Renewal & Replacement so so 80 $0 $0 So s0 Sti SO SO 16 Implement UWMP'DMMs 1;2.14 (510) So $0 $o $45,000 $!35;000 $45,000 $45,000 s0 $0 $0 $180,0001 17 Replace 100,000 Gallon PZ2S Reservoir (515) $0 $0 $0 'SO $0 S0 s0 $150,000 So $0 $150,000 I8 Seismic Retrofit of PZ1S Reservoir (516) so to $0 $0 -s0 $4130,000 $0 . s0 $0 $0 $400,000' 14 Additional Pipeline Improvements (503) so So $0 50 s0 $0 $500,000 $D $0 s0 $500,000' 20 Expand SCADA System.to Wells & Booster Pumps (501 - :$0 $50,000 $0 50 SO 'SO $0 50 $o $0 550,000' 21 Water Line Replacement (518) $0 $0 s0 $0 $0 S0 $0 S425000 . $425000 $400,000 $1;250,000: 22 Replace 4" Line on Redwood Ave (521) s0 S0 $0' $0 $0 $75,000 $0 - so $0 s0 $75,000 23 Future unspecified projects SO s0 so. $0 SO s0 $0,; S200,D00 .$500,000, 55110;000 $1;200,000' 24 Subtotal $0 $300;000' $150,000 $545,000 $1,045;000 $1,02D,000 $1;045,000.$1,275,000 5925,000 $900,000 $7;205;000 25 Cumulative construction cost inflation 0.0% 2.0% 4.0% 6.1% 8.2% 10:4%a 12.6% 14.9% 17.2% 19.5% 26 Cash funded projects with inflation $0 $306;000 $156,060 $578,358 $1,131,142 $1,126,162 $1,176,840 $1,464,574 $1,083,785 $1,075,583' $8,098;505 Table.1B escalation facto 27 28 10 -year average with inflation used for target balance $720,500 $734,910 $749,608 $764,600 $779;892 $795,490 $811,400 $827,628 $844,181 $861,064 To Table 5 for target bala 24 30 Debt Funded Projects 31 Water Capital Projects Fund (Fund 840, Department 3850). 32 Oak Manor Well DrillingServices $250,000 $0 - $0, $0 $0 $0 $O $ 0 $0 $0 $250,000` 33 Oak Manor Well Project (Equipment, wellhead, pump he S495,000 .. $0 $0 $0 $0 $0 50 SD SO SO $495,000 34 Future unspecified projects SO SO $0 50 $Q _ . 50 50-- SQ 50 $0.. $0 35 Subtotal $745,000 So $0 $0 $0 $0 SO S0 $0 $0 $745,000 36 Debt funded projects with inflation $745,000 $0 So' $0 $0 $o so $0 $0 $0' $745,000 37 38 Total Cash and Debt Funded Capital Projects $745,000 $306,000 $156,060 $578,358 $1,131,142 $1,126,162 $1,176,840 :$1,464,574 $1,083,785 $1,075,583 $8,843,505 39 40 HF&HConsultants LLC UkiahWaler21Ju/yl0xlsx 71142010 7:30 PM 10 Tattle S. Capital Projects Attachment 91 HF&H Consultants, LLC Page It Ukiah Wafer21JU1y10.X1sx 711412010 7:30 PM Table 6. Debt Service A B C D E F G H T J K L I North Coast County Water District 2 Water Rate Study 3 Table 6. Debt Service Schedule and Debt Coverage 4 5 Budgeted 6 200940 201041 201142 201243 2013-14 2014-15 201546 201647 2017-18 2018-19 Notes 7 2005 Water Bonds 8 Principal $310;1300 $320;000 $325,000 $335,000 $350,000 $360,000 $375,000 $390,000 $405,000 $425,000From City Schad 9 Interest $583,323 $570;923 $558,123 $545,123 $531,683 $517,373 $502,613 $487,238 $471,248 $454,643 From City Schad 10 $893,323 $890,923 $883,123 $880,123 $881,683 $877,373 $877,613 $877,238 $876,248 $879,643 To Table 2A 11 12 Internal Loan 13 $ 745,000 Net Proceeds 14 2.5% Interest Rate 15 4 Years 1.6 loan Year 1 2 3 4 17 Principal $0 $186,250' ` . $186;250 $186;250 $186,250 $0 $0 $t) $0 ` From City Schad 18 interest $12;416 $18;625: .$18.625 $13;969 $9,313 $4,656 $0 $0 so $0,, From City Schad 19 $12,416 $18,625 $204,875 $200,219 $195,563 $190,906 $0 $0 $0 $0 To Table 2A 20 - 21 DWR SRF Loan 22 Principal $113;900 $115,934 $118,003$120,110 $122,254 $i24,437 <$1;t058 $128,919 $131,221. $133,564 From WTP Loan 23r Interest: $68;136 $661102 $64,033 - $61,926 $59,782. $57;599 $55,378: ' $53;117 .. .$50,815: $48,472. From WTP Loan 24 $182;036 $182,036 $182,036 $1821036 $182;036 $1&2,036 $182,036 $182,036 $182,036 $182,036 To Table 2A 25 26 Total Debt Service $1,087,775 $1,091,584 $1,270,034 $1,262,378 $1,259,282 $1,250,315 $1,059,649 $1,059,274 $1,058,284 $1,061,679 27 28 29 Debt Coverage Operating Revenue 30 31 Water Charges "$2,739,459 $3,969,933 $4,643,041 $5,081,323 $5,585;544 $5,782,957 $5,797,027 $5,797,027 $5,797,027 $5,797,027 From Table 3 32' Connection Charges $3;960 $5,000' $6,600, $6,600 $6,600 $6,600 $6,600 $6,600 $6,600 $6,600 From Table 4 33 Estimated Interest Earrings $14,500 $6,202 $13;092 $15,013 $17,266 $23,028 $27,640 $35,179' $34,967 $47;893 From Table 4 34' Transfers From Rate Stablization $0 $0 $100,000 $400,000 $250,000 $200;000 $500:000 $0 $550,000 $550,000 From Table 4 35 Total Revenue $2,757,919 $3,981,135 $4,662,732 $5,102,937 $5,609,409 $5,812;585 $5;831,267 $5,838,806 $5,838,614 $5,851,520 36 Operating Expenses 37 Salaries '& Benefits :$1,202,497 $1,057,233 $1,214,0$7 $1,263,525 $1.315,042, $1,368,737 $1,424,707 $1,483,053' $1,543,882 $1,607;301 From Table 2A 38' O & M $1,,929,184 $1,324,066 $1,349,795' $1,376;039 $1,402,808 $1,430,112 $1,457,962 $1,486,370 $1,515;345 $1,544,900 From. Table 2A 39 Capital Equipment $30,224 $800 $8,000 $8,000 $8,000 $8,000' $8,000 $8,000 $8,000 $8,000 From Table 2A 40 TotalExpenses$3,161,905 $2,389,299 $2,571,892 $2,647,565 $2,725,850 $2,806,849 $2,890,670 $2,977,423 $3,067,227 $3,160,201 41 42' NatOperating Revenue ($403,986) $1,591,836 $2,090,840 $2,455,372 $2,883,560 $3,005;736 $2,940,597 $2,861,383 $2,771,386 $2,691,319 43. Debt Service (less Internal Loan Paymer $1,075,359 $1,072,959 $1,065j159 $1,062,159" $1,063,719 $1,059,409 $1,059,649 $1,059,274 $1,058,284 $1,061,679 From Above 44 45 Not Coverage Ratio 0.38 IIA8 1.96 2.31 2.71 2.84 2.78 2.70 2.62 2.53 To Table 1A HF&H Consultants, LLC Page It Ukiah Wafer21JU1y10.X1sx 711412010 7:30 PM Table 6. Debt Service City of Ukiah Water Rate Study Table 7. Rate Summary Attachment.41 2009-10 2010-11 2011-12 2012-13 2013-14 2014.15 Meter Size (a) (b) (b) - (a) Avg -16 Existing Proposed 314" Meter $15.24 $22.71 $26.11 $28.46 $31.31 $32.25 1" Meter $25.90 $38.59 $44.38 $48.37 $53.21 $54.81 1 1/2" Meter $50.28 $74.92 $86.15 $93:91 $103.30 $106.40 2" Meter $80.75 $120.32 $138.37 $150.82: $165.90 $170.88 3" Meter $152.36 $227.02 $261.07 $284.57 $313.02 $322.41 4" Meter $254.45 $379.13 $436.00 $475.24 $522:76 $538;45 6" & Up $507.37 $755.98 $869.38 $947.62 $1,042.38 $1,073.66 Fire Service 2" & Under $16.15 $24.06 $27,67 $30.16 $33.18 $34.18 Fire Service 3" Meter $30.47 $45.40 $52.21 $56.91 $62.60 $64.48 Fire Service 4" Meter $50.89 $75:83 $87.20 $95.05 ;$104.55 $107:69 Fire Service 6" & Up $101.47 $151.19 $173.87 $189.52 $208.47 $214.72 Consumption Rate $/Unit $1.29 $1.92 $2.21 $2.41 $2.65 $2.73 Unit = hundred cubic feet or 748 gallons Low -7 $24.27 $36.16 Avg -11 $29.43 $43.85 High - 22 $43.62 $64,99 Low = average for January, Februa Average = average monthly for year High = two times average $11.89 $14.42 $21.37 (a) (b) (b) - (a) Avg -16 Existing Proposed $84.21 HCF Rates Increase ($) Before Conservation $64.99 92.5% Low - 8 $25.56 $38.08 $12.52 Avg -16 $35.88 $53.46 $17.58 High - 32 $56.52 $84.21 $27.69 Low -7 $24.27 $36.16 Avg -11 $29.43 $43.85 High - 22 $43.62 $64,99 Low = average for January, Februa Average = average monthly for year High = two times average $11.89 $14.42 $21.37 12 Miliview ( Rogina. Willits $ 37.77 $ 40.76 $ 89.30 $ 56.73 '$ 54.03 $ 148.50 $ 94.65 $ 80.56 $ 266.90 $ 35.40 $ 39.11 $ 81.90 $ 44.88 $ 45.74 $ 111650 $ 70.95 $ 63.98 $ 192.90 Ukiah proposed rate as a percent of Ukiah sample rates Low - 8 $38.08 Avg -16 $53.46 High - 32 $84.21 Low - 7 $36.16 Avg -11 $43.85 High - 22 $64.99 12 Miliview ( Rogina. Willits $ 37.77 $ 40.76 $ 89.30 $ 56.73 '$ 54.03 $ 148.50 $ 94.65 $ 80.56 $ 266.90 $ 35.40 $ 39.11 $ 81.90 $ 44.88 $ 45.74 $ 111650 $ 70.95 $ 63.98 $ 192.90 Ukiah proposed rate as a percent of neighboring rates 100.8% 93.4% 42.6% 94.2% 99.0% 36.0% 89.0% 104.5%a 31.6%n 102.2% 92.5% 44.2% 97.7% 95.9% 39.3% 91.6% 101.6% 33.7% City of Ukiah Water Rate Study Table 7. Rate Summary -13 Attachment #I Total Bill 314" Service + Flow (a) _ (b) (b) - (a) HCF Rates Increase ($) 0 $15.24 $22.71 $7.47 1 $16.53 $24.63 $8.10 2 $17.82 $26.55 $8.73 3 $19.11 $28.47 $9.36' 4 $20.40 $30.40 $10.00 5 $21.69 $32.32 $10.63 6 $22.98 $34.24 $11.26 7 $24.27 $36.16 $11.89 8 $25.56 $38.08 $12.52 9 $26.85 $40.01 $13.16 10 $28.14 $41,93 $13.79 11 $29.43 $43.85 $14.42 12 $30.72 $45.77 $15.05 13 $32.01 $47.69 $15.68 14 $33.30 $49.62 $16.32 15 $34.59 $51.54 $16.95 16 $35.88 $53.46 $17.58 17 $37.17 $55.38 $18.21 18 $38.46 $57.31 $18.85 19 $39.75 $59.23 $19.48 20 $41.04 $61.15 $20.11 21 $42:33 $63.07 $20.74 22 $43.62 $64.99 $21.37 23 $44.91 $66.92 $22.01 24 $46.20 $68.84 $22.64 25 $47.49 $70.76 $23.27 26 $48.78 $72.68 $23.90 27 $50.07 $74.60 $24.53 28 $51.36 $76.53 $25.17 29 $52.65 $78.45 $25.80 30 $53.94 $80,37 $26.43 -13 Attachment #I Total Bill 314" Service + Flow) (a) _ (b) (b) - (a) HCF Rates Increase ($) 31 $55.23 $82.29 $27.06 32 $56.52 $84.21 $27.69 33 $57.81 $86;14 $28.33 34 $59.10 $88.06 $28.96 35 $60.39 $89.98 $29.59 36 $61.68 $91.90 $30.22 37 $62.97 $93.83 $30.86 38 $64;26 $95.75 $31.49 39 $65.55 $97.67 :$32.12 40 $66.84 $99.59 $32.75 41 $68.13 $101.51 $33.38 42 $69.42 $103.44 $34.02 43 $70.71 $105:36 $34.65 44 $72.00 $107.28 $35.28 45 $73.29 $109.20 $35.91 46 $74.58 $111.12 $36.54 47 $75.87 $113.05 $37.18 48 $77.16 $114.97 $31.81 49 $78.45 $1,16.89 $38.44 50 $79.74 $118.81 $39.07 51 $81.03 $120.73 $39.10 52 $82.32 $122.66 $40.34 53 $83.61 $124.58: $40.97 54 $84.96 $126.50 $41.60 55 $86.19 $128.42 $42.23 56 $87.48 $130.35 $42.87 57 $88.77 $132.27 $43.50 58 $90.06 $134.19 $44.13 59 $91:35 $136.11 $44.76 60 $92.64 $138.03 $45.39. Attachment #1 City of Ukiah Water Rate Study Table 7. Rate Summary .14 Comparison of Single Family Bi -Monthly Bill for 1 to 30 Units Existing and Proposed Rates $90 Existing Rates $80 ropose Increase $70 m $60 0 $50 $40 $30 $20 $10 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 2122 23 24 25 26 27 28 29 30 Water Units (hef) per Month .14 City of Ukiah Water Rate July 21, 2010 Attachment #1 Comparable Residential Customer Bills for 11 Units of Water $120.00 $100.00 $80.00 $601.00 $40.00 $20.00 Nov Ukiah Current Ukiah proposed ROgina Millview Willits Ter 1(3 units) Willits Tier 2 15 ITEM NO: Item 10d MEETING DATE: May 19, 2010 AGENDA SUMMARY REPORT SUBJECT: AUTHORIZE CITY MANAGER TO MAIL. PROPOSITION 218 NOTICES AND SCHEDULE PUBLIC HEARING ON PROPOSED WATER UTILITY RATE CHANGES. In 2009 the Council awarded a consultingcontract to HF&H Consultants to develop a rate model that projects financial requirements for ten years and a recommendation for adoption of rates for five years. Staff has worked extensively with the consultant to understand the calculations necessary for developing the proposed rates.. Staff further plans to update this rate model on an annual basis to identify the ongoing sufficiency of the revenue generated. This could result in recommendations for additional adjustments to rates during the five year period. HF&H Consultants ("HFH") attended a workshop, on April 14, 2010, of the Ukiah City Council. They presented their work on the City's water utility rate structure update. The rate update is necessary to support bond financing for the water treatment plant upgrades required by the California Department of Health Services as a condition of renewing the water utility's operating permit, ongoing operating expenses, and additional capital expenditures. Another factor in addressing rates at this time is the shortfalls revenue which resulted from conservation activities required by the State to address the recent drought. RECOMMENDED ACTION: 1.) Authorize City Manager to arrange for mailing of notices and schedule public hearing on the proposed rate changes. 2) Set the date for the public hearing for July 21, 2010. 3) Authorize creation of the Rate Stabilization Fund as contemplated in the bond documents and included in the Rate Madel. ALTERNATIVE COUNCIL POLICY OPTIONS: Provide Alternative direction to staff Citizens. Advised: Prepared by: Gordon Elton, Finance Director Coordinated with: Jane Chambers, City Manager John Farnkopf, HF&H Consultants Attachments 1) Rate Calculation. Model Summary 2) Proposed Water Budget for 2010/2011 Approved: ane Chambers, City Manager ITEM NO: Meeting Dater May 19,-2010 In 2005, Bartle Wells Associates (BWA) proposed a restructuring and simplification of the existing rate structure with equitable pricing based on connection size and actual water usage. BWA then presented the rate increases that were necessary to pay for the construction bonds and fund operations. The council adopted a five year schedule of rates as the final result of that recommendation. The proposed rate schedule is an update and extension of the rate structure established in 2005. This presentation includes an update of the rate model discussed on April 14th. The updated rate model is based on the draft fiscal year 2010-2011 budget and projections for subsequent years. The recommendation is for a schedule of rates for five years, 2010 to 2014. Since the April '14th presentation, staff has worked with the consultant to update and revise the model to include the proposed 2010-2011 budget instead of projection from the 2009-2010 budget. Also the capital projects were reviewed. The result of this review is minimal change to the project rate requirements. The most significant issue is reduced water consumption with the resulting reduced funding for producing and delivering a reliable water supply. The proposed rates will bring the City of Ukiah rates to a level comparable with neighboring water suppliers: Rogina and Millview, and substantially less than the City of Willits. The listed charges include both the fixed meter charge and the consumption charge. Because each water purveyor uses a different combination of meter and consumption charges, the variance changes at different levels of consumptions. At seven units of consumption, Millview is 76 cents less than the proposed .Ukiah charge while at 11 units of consumption, Millview is $1.03 more that the proposed Ukiah charge. In comparison to Rogina, their charges are greater than the proposed Ukiah charges until the higher levels of consumption are reached. Rogina's charge is $1.89 more at '11 units and $1.01 less at 22 units. The City of Willits is significantly higher at all levels of consumption. The next step in this process is to mail notices to affected parties for a public hearing on these proposed rate changes, in accordance with Proposition 218. This agenda item seeks the approval of Council for this mailing to be completed by Friday, June 4, 2010. and the scheduling of a public hearing on July 21, 2010, which is 47 days later (two days more than the required time period), as part of the regular City Council meeting. This notice will identify the changes in rates proposed for adoption, discuss some of the need for the rate changes, and identify how citizens may participate in the rate setting process. Various final reviews will be completed before the draft notice is mailed. Reviewers will include the City Attorney, City Manager, Finance Director, Public Works Director/City Engineer, and HF&H Consultants. Proposed Com arable current char es Monthly City of City of Water Units Ukiah Millview Ro ina Willits 7 $ 36.16 $ 35.40 $ 39.11 $ 81.90 8 $ 38.08 $ 37.77 $ 40.76 $ 89.30 11 $ 43.85 $ 44.88 $ 45.74 $ 111.50 16 $ 53.46 $ 56.73 $ 54.03 $ 148.50 22 $ 64.99 $ 70.95 $ 63.98 $ 192.90 32 $ 84.21 $ 94.65 $ 80.56 $ 266.90 The listed charges include both the fixed meter charge and the consumption charge. Because each water purveyor uses a different combination of meter and consumption charges, the variance changes at different levels of consumptions. At seven units of consumption, Millview is 76 cents less than the proposed .Ukiah charge while at 11 units of consumption, Millview is $1.03 more that the proposed Ukiah charge. In comparison to Rogina, their charges are greater than the proposed Ukiah charges until the higher levels of consumption are reached. Rogina's charge is $1.89 more at '11 units and $1.01 less at 22 units. The City of Willits is significantly higher at all levels of consumption. The next step in this process is to mail notices to affected parties for a public hearing on these proposed rate changes, in accordance with Proposition 218. This agenda item seeks the approval of Council for this mailing to be completed by Friday, June 4, 2010. and the scheduling of a public hearing on July 21, 2010, which is 47 days later (two days more than the required time period), as part of the regular City Council meeting. This notice will identify the changes in rates proposed for adoption, discuss some of the need for the rate changes, and identify how citizens may participate in the rate setting process. Various final reviews will be completed before the draft notice is mailed. Reviewers will include the City Attorney, City Manager, Finance Director, Public Works Director/City Engineer, and HF&H Consultants. ITEM NO: Meeting Date: May 19, 2010 The Proposition 218 process is often misunderstood. The process includes Council adoption of a schedule of recommended rates or fees. This schedule of rates or fees is included in a notice to property owners and/or customers informing them of the date of the public hearing (at least 45 days after the notice is mailed) and the procedure for filing a protest. A Spanish translation of the notice will be mailed in addition to the English version. The notice will be mailed to customers of record in the utility billing records of the city and to property owners of record in the data base obtained from the County of Mendocino property owners' database. The following table lists the proposed water fees and charges through fiscal year 2014-2015. City of Ukiah Proposed Water Rate Schedule 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 Meter Size 3/4" Meter $15.24 $22.71 $26.11 $28.46 $31.31 $32.25 1" Meter $25.90 $38.59 $44.38 $48.37 $53.21 $54.81 11/2"Meter $50.28 $74.92 $86:15 $93.91 $103.30 $106.40 2" Meter $80.75 $120.32 $138.37 $150.82 $165.90 $170.88 3" Meter $152:36 $227.02 $261.07 $284.57 $313.02 $322.41 4" Meter $254x45 $379.13 $436.00 $475.24 $522.76 $538.45 6" & Up $507.37 $755.98 $869.38 $947.62 $1,042.38 $1,073.66 Fire Service 2" & Under $16.15 $24.06 $27.67 $30.16 $33.18 $34.18 Fire Service 3" Meter $30.47 $45.40 $52.21 $56.91 $62.60 $64.48 Fire Service 4" Meter $50.89 $75.83 $87:20 $95.05 $104.55 $107.69 Fire Service 6" & Up $101.47 $151.19 $173.87 $189.52 $208.47 $214.72 Consumption Rate $/Unit $1.29 $`1.92 $2.21 $2.41 $2.65 $2.73 Unit = hundred cubic feet or 748 gallons May 14, 2010 i RATE MODEL. City of Ukiah Water Rate Study HF&H CONSULTANTS, LLC With additional edits by City of Ukiah Staff j Attachment #1 City of Ukiah Water Rate Discussion, May 19, 2010 Attachment -#1 Comparable Residential Customer Bills for 11 Units of Water $120.00 $100.00 $80.00 $60.00 $40.00 $20.00 $- Ukiah Current Ukiah proposed Rogina Millview Willits Tier 1 (3 units) Willits Tier 2 Chart3 1 City of Ukiah Water Rate Study Table 7. Rate Summary Attachment # 1 2009-10 2010-11 2011-12 2012-13 2013-14 2014.15 Meter Size Ukiah sample rates Low - 8 Example Monthly Bilis 314" Service + Flow (a) (b) (b) - (a) 3/4" Meter Proposed $15.24 $22.71 $26.11 $28.46 $31.31 $32.25 1" Meter Low - 8 $25.56 $25.90 $38..59 $44.38 $48.37 $53.21 $54.81 1 1/2" Meter $27.69 $50.28 $74.92 $86.15 $93.91 $103.30 $106.40 2" Meter $80.75 $120.32 $138.37 $150.82 $165.90 $170.88 3" Meter $152.36 $227.02 $261.07 $284.57 $313.02 $322.41 4" Meter $254.45 $379,13 $436.00 $475.24 $522.76 $538.45 6" & Up $507.37 $755.98 $869.38 $947.62 $1,042.38 $1,073.66 Fire Service 2" & Under $15.15 $24.06 $27.67 $30.16 $33.18 $34.18 Fire Service 3" Meter $30.47 $45.40 $52.21 $56.91 $62.60 $64.48 Fire Service 4" Meter $50.89 $75.83 $87.20 $95.05 $104.55 $107.69 Fire. Service 6" & Up $101.47 $151.19 $173.87 $189.52 $208.47 $214.72 Consumption Rate $/Unit $1.29 $1.92 $2.21 $2.41 $2.65 $2.73 Unit = hundred cubic feet or 748 gallons Ukiah sample rates Low - 8 Example Monthly Bilis 314" Service + Flow (a) (b) (b) - (a) Existing Proposed Avg - 11 HCF Rates Increase ($) Before Conservation 148.50 $ 94.65 Low - 8 $25.56 $38.08 $12.52 Avg -16 $35:88 $53.46 $17.58 High - 32 $56.52 $84.21 $27.69 Low - 7 $24.27 $36:16 $19.89 Avg -11 $29.43 $43.85 $14.42 High -22 $43.62 $64:99 $21.37 Low = average for January, February, and March Average = average, monthly for year High = two times average Comparable current charges Ukiah sample rates Low - 8 $38.08 Avg. -16 $53.46 High -32 $84.21 Low - 7 $36.16 Avg - 11 $43.85 High - 22 $64.99 Comparable current charges Millview rates Rogina 100.8% Willits $ 37.77 $ 40.76 $ 89.30 $ 56.73 $ 54.03 $ 148.50 $ 94.65 $ 80.56 $ 266.90 $ 35.40 $ 39.11 $ 81.90 $ 44.88 $ 45.74 $ 111.50 $ 70.95 $ 63.98 $ 192.90 Ukiah proposed rate as a percent of neighboring rates 100.8% 93.4% 42.6% 94.2% 99.0% 36,0% 89.0% 104.5% 31.6% 102.2% 92.5% 44.2% 97.7% 95.9% 39.3% 91.6% 101.6% 33.7% City of Ukiah Water Rate Study Table 7, Rate Summary Attachment #1 Total Bill 3/4" Service + Flow Service * Flow (a) _ `b? (b) - (a) MCF Rates Increase ($) 0 $15,24 $22.71 $7.47 1 $16.53 $24.63 $8.10 2 $17.82 $26.55 $8.73 3 $19.11 $28;47 $9.36 4 $20.40 $30.40 $10.00 5 $21.69 $32.32 $10.63 6 $22.98 $34.24 $11.26 7 $24.27 $36.16 $11.89 8 $25.66 $38.08 $12.52 9 $26.85 $40.01 $13.16 10 $28.14 $41.93 $13.79 11 $29.43 $43.85 $14.42 12 $30.72 $45.77 $15.05 13 $32.01 $47,69 $15.68 14 $33.30 $49,62 $16.32 15 $34.59 $51'.54 $16.95 16 $36.88 $53.46 $17.68 17 $37.17 $55.38 $18.21 18 $38.46 $57.31 $18,85 19 $39.75 $59.23 $19.48 20 $41.04 $69.15: $20.11 21 $42.33 $63.07 $20.74 22 $43.62 $64,99, $21.37 23 $44.91 $66,92 $22.01 24 $46.20 $68:84 $22.64 25 $47.49 $70.76 $23.27 26 $48.78 $72.68 $23.90 27 $50.07 $74.60 $24.53 28 $51.36 $76.53 $25.17 29 $52.65 $78.45 $25.80 30 $53.94 $80.37 $26.43 Attachment #1 Total Bill 3/4" Service * Flow (a) _ (b) (b) - (a) HCF Rates Increase ($) 31 $55.23 $82.29 $27.06 32 $56.62 $84.21 $27.69 33 $57.81 $86.14 $28.33 34 $59.10 $88,06 $28.96 35 $60.39 $89.98 $29.59 36 $61.68 $91.90 $30.22 37 $62.97 $93.83 $30.86 38 $64.26 $95.75 $31.49 39 $65.55 $97.67 $32.12 40 $66.84 $99.59 $32.75 41 $68.13 $101.51 $33.38 42 $69.42 $103.44 $34.02 43 $70.71 $105.36 $34.65 44 $72.00 $107.28 $35.28 45 $73.29 $109.20 $35.91 46 $74.58 $111.12 $36.54 47 $75.87 $113.05 $37.18 48 $77.16 $114.97 $37.81 49 $78.45 $116,89 $38.44 50 $79.74 $118.81 $39.07 51 $81.03 $120.73 $39.70 52 $82.32 $122.66 $40.34 53 $83.61 $124.58 $40.97 54 $84.90 $126.50 $41.60 55 $86.19 $128.42 $42.23 56 $87.48 $130.35 $42.87 57 $88.77 $132.27 $43.50 58 $90.06 $134.19 $44.13 59 $91.35 $136.11 $44.76 60 $92.64 $138:03 $45.39 Attachment #1 City of Ukiah Water Rate Study Table 7. Rate Summary Comparison of Single Family Bi -Monthly Bill for 1 to 30 Units. Existing and Proposed Rates $90 Existing Rates $80 ropose increase $70 m $60 T $60 $40 $30 $20 $10 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Water Units (hcf) per Month .,A 4 4 Attachment 91 i City of Ukiah IC L 2 Water Rate Study 3 Table 1A. Summary Fund 820 and 840 Balances 2009-10 201041 2011-12 2012-43 2013-14 201415 2015-16 2016-17 2017-18 2018-19 Notes icrease In Rates 0.0% 49.00/6 15:0% `` 9 0% 10.0% <_ 3.0% °� 0:0% 0.01/6 'To Table 3,4 Change In Total Revenue 0.0% 49.0% 71.4% 86:8% 1054% 111.6% 11L6% 111.6%: 111:6% 1116% CIS m let Coverage, Ratio -0.38 1.50 1.97 2.32 2.72 2.85 2.79 2.71 2.63 2.53 From Table 6 Addl Funds Needed.For Cover $1,694,416 $0 $0 $0 $0 $0 $0 $0 $0 $0 From Table 6 boss Coverage Ratio 0.65 1,15 1.28 1.38 1.4$ 1.51 1.48 1.45 1.42 1.38 From Tables Addl Funds Needed For Covera $1,479,345' $0 $0 $0 $0 $0 $0 $0 $0 $0 From Table -6 Vater Share of Field Crew 50% 30% 5D'/o 50% 50% 50% 50°k 50% 50°% 50"/0 Fund 820 and 840 Balances $30 -r Targei:Balance -�-Minimum Balance. $2.5 Total Reserves Reserves> Without Increases t Total Reserves: with Increases. $2.0 , 0 2090-91 2011-92 2092-13 2013-94 Target Balance $1.5 ♦ N d $1.0 CIS m a� $0.5 Minimum Balance N Q1 $0:0 2049-90 `% G -$0.5 -o C W ,$1,0 HF&N Consultants, LLC Ukiah Water9May10.xlsx 51142010 92:34 AM 5 Table 1A. Summary 2090-91 2011-92 2092-13 2013-94 2014-15 2015-16 2016-17 2017-98 201.8-99 ♦ Attachment;fi A B C I) fi P G T J L H K I City of Ukiah 2 Water Rate Study 3 Table M Summary 46 47 48 49` So Rate Stabilization Reserve 51 $3.01- 52 53- 34— $2.5- -35- 56 56 8$2.a 59 =_ 60!g 6] $1.5 62 ca. 63" 64 is $1.0 65 to 66 $a.5 78- 69 70 71 } $0.0 72 p 2009-10 2010-11 20'! 1-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018 73 �. 74 11 -$0.5 75 76 77 -$1.0 78 79 80 81 82 83 -19 HF8N Consultants,. LLC Ukiah Water4May70.xtsx 5/74/2()70 11:34 AM 6 Table 1A. 5lrmmary Attachment+i] HF&H Consultants, LLC Uldah Wa1er4May10.x1sx 511412010, 11:34 AM 7 Table 18. General A I B C I D E C I G I H I J K L M N 1 City of Ukiah 2 Water Rate Study 3 Table 18. General Assumptions & Inputs. 4 5 6 Table. Index, 7 Table 1A: Summary 8 Table 1B. General, Assumptions & Inputs g Table 2B. Budget Detail- Fund 820 Expenses and Non -Operating Revenues (Divisions 3901,:3908,,3948; :3960) 10 Table 2A. Revenue Requirement (Fund 820,,' Divisions 3901, 3908, 3948,3960) 11 Table 5. Capital Projects 12 Table 3. Revenue increases 13 Table 4. Reserves 14 Table 6. Debt Service Schedule and Debt Coverage 15 16 200940 2010-11 2011-12 2012-13 201344 2014-15 201546 2016-17 201718' 2018-19 Notes 17 Escalation Factors/Assumptions 18 (1) General Inflation Budget Budget 2.0% 2.0% 2.6% 2.0% 2.0%, 2.0% 2 0% To Table 213 19 (2) Salary Cost Increases Budget Budget, 4.6% 4.09'° 4:0%- 4.0%: 4.0% 4.0% 4.0% 4:0% To Table 2B 20 (3) Retirement (PERS) Increases Budget Budget 6.0% 6.0% 6.0% ` 6.0°% 6.0% 6.0%' 6.0% 6:0% : To Table 2B 2t (4) Workers Compensation incree Budget Budget 3.0% S.0% . ' 3.6% 3:0% 3A% 3.0% 3.0'% 340%' To Table 26 2Z (5) Other Benefits Cost Increases, Budget Budget 3.0% 3.0% 3.0%' 3.0% 3.0% 3:0% 3.0% 3.0% To Table 2B 23 ,(6). Energy Cost Increases Budget Budget .r 2.0% 2.0% 2.0% 2A% ` 2 0%" 2.0% 2.0% 2.0% To Table 2B 24 (7) Interest on Earnings 3.0% 3.0% 3.0°% 3:0% 3.0% - 3.0%, 3A% 3.0% 30% To Table 4 25 (8) Pct. Increase.in Demand. Budget Budget 0.6% 0.5°k 0.5% 0.5% 0.5% '0.5% 0.595 0.5% From Consumption Table 26' (9) Construction Cost Inflation Budget Budget 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 2:0% ENR Construction Cost Index, SF Metro, S-yearavg 27 (10) Actual Costs (without Inflation) Budget Budget 0.0% = 0.0%, 0.0% - 0.0%;' 0.0% 0.0% 0:0% 0i0% 28' _ ._ (11) NumberofEMUs 6205 6213 6223 6233- 6243' 6253 6263 6273 6283 6293 29 (12) Annual SFR connections 10 8 10 10 10 10 10 10 10 10 30 (13) Cumulative Percentage Budget 0:1221% 0.2832% 0.4444°l°r 0.6055% 0:7667% 0.9278% 1.0890% 1.2501% 1.4113% ToTable;3 31 (14) Connnection fee 6660 $660 5660 $660 $660 $660 $660: $660 $660 $660 To Table 4 32' 33" Target Fund Balances. 341 Operating Fund 35 Purpose For O&M cash flow during the year 3b Funding priority Highest 37 Minimum balance Cannot go negative 38 Target balance Six weeks of operating expenses 39 40 Capital Improvement Fund 41 Purpose, To be used for replacement of Equipment/ Facilities 42 Funding priority Low 43 Minimum balance Cannot go negative 44 Target balance Average annual expenditure increased by Assumption (9) above HF&H Consultants, LLC Uldah Wa1er4May10.x1sx 511412010, 11:34 AM 7 Table 18. General Anachment9l 1 B I C I City of Ukiah D I E F G H II J I K IL M N 2 Water Rate Study 3 Table 2A. Revenue Requirement (Fund 820, Divisions 3901, 3908, 3948, 3960) 4 5 Projected 6 7 Operating Expenses. 200940 201041 2091-12 2012-13 201344 3014-15 2015-16 2016.17 201778 2018-19Notes 8 9 3901 'Salaries and Benefits 3908 Salaries Benefits $264,676 $173;773 S180,889 S188,308 $196,044 $204;110 $212,521 5221,293 $230;442 $239,984 From Table 2B 10 and 3948 5ataries and Benefits. S445,154 $434;884 $470,295 $332:560 $489,377 $509,262 S529,983 $551,579 S574,087 $597,547 $622,002 $647,495 From Table 2B 17 3960 Salaries and Benefits $57.783 $84,195 $477,047 $66,783 5495,476 $69,479 $516,726 $537,834- $559,838 $582,776 $608,692 $631,628 From Table 213 12 Subtotal $102.497 $1,040,823 51,214,097 $1,263,525 $72,288 $1,315,042 $75,214 $1,358,737 $78,261 $1,424,707 $81,437 $1,483,053 $84;746 59,543,882 $98,193 From Table 28 $1,607,301 13 m 3901 Operations & Maintenance 3583,747 S578,389 $589,205 $600;237 $611.490 $622,967 $634.675 $646;616' $656,797 $671,221 From. Table 2B 15 3908 Operations & Maintenance 5`1,238,831 $652,320 $665,366 $678,674 $692,247 $706,092 5720,214 $734,618 $749,311: . $764,297 From Table 2B 18 3948 Operations & Maintenance $101.106 5951550 $97,461 $99,410 $101,398 $103,426 $105,495 $107,605' '$109,757 $111,952 From Table 2B 17 3960, Operalions&Matntenance $5,500i 55,500. $5,610 $5,722 $5,837 $5,953 56,077 $6,194 $6,318 $6,444 :From Table 2B 18 Subtotal $1,929,1114 $1,331,759 51,357;642 $1,384,043 $1,410,972 $1,438,439 $1,466,456 $1,495,033 $1,524,182 51,553,914 19 20 3908 Capital Equipment $20,724 $8,000 $8,000 $8,000 $8,000 $8,000 S8,000 $8,000 $8,000 $8,000 From Table 2B 21 3948 Capital Equipment $10,000' $0 S0 $0 50 $0 $0 S0: so $0 From Table 26 22 Subtotal $30,224 58,000 $8,000 $8,000 $6,000 $8,000 $8,000 $8,000 58,000 $8,000 23, 24 Total Operating Expenses $3,161,905 $2,380,582 $2,579,739 ,$2,655,568 $2,734,014 $2,815,176 $2,899,163 $2,886,087 $3,076,064 $3,169,215 25 -24.7% 8.4% 2.9% 3.0% 3.0% 3.0%- 3.0% 3.0% 3.0% 26 Non -Operating Revenues {negative # to reflect the fact.fhat non-operating revenue )educes the revenue requirement? 27' Backflow Prevention ($4,635) ($4,658) ($4,681) ($4,705) ($4,728) ($4,752) ($4,776) ($4,800) (34,324) ($4,848) From Table 2B 28 Miscellaneous $0 $0 S0 SO $0 50 $0 S0 50 $0 From Table 2B 29 Sale of Property s0 S0 so S0 50 50 So 50 $0. S0 From Table 2B 30 Plan Check Fees so S0 50 $0 so so so $0 50 $0 From Table 28 31 Labor&Material "Reimbursements ($11,156) (511,212) ($11,268) ($11,324) (511,381) (511,438) ($11,495) ($11,552) (5111.610) (S11.668) From Table 29 32 Subtotal ($15,791) ($15,870) ($15,949) (516,029) ($16,109) ($16;190) ($16,271) ($16,352) ($16,434) (316,516) 33 0.5% 0.5% 0.5% 0.5% 0.5% 0.5% 0.5%. 0.5% 0:5% 34 Debt Service 35 2005 Water Treatment Plant Upgrat $893,323 $890,923 5883,123 $880,123 $881,683 $877,373 $877,613 $877;238 $876,248 $879,643 From Table 6 36 Internal Loan Repayment $12,416 $18,625 $204,875 $200,219 $195,563 8190,906 $0 50 50 50 From Table 6 37 D1NR SRF Loan Repayment $182,036 $182,036 $182,036 $182,036 $182,036 5182,036 $182,036 $182,036 $182,036 $182,036 From Table 6 38 Subtotal $1,087,775 $1,091,584 $1,270,034 $1,262,378, S1,259,282 $1,250,315 $1,059,649 $1,059,274 51,058,284 51,061,679 '.39 04%" -.16.3% -0.6% -0.2% -0.7% -15.2% 0.0% -0.146. 0.3% 4o Additional Revenue 41 Fmmi(To) Fund 840 for Capital Pmj $0 $137,500 $260,000 $700,000 $1;250,000 $1,300,000 $1,200,000 $1,550.000 S1,000,000 $1,100.000 Tol(From) Table 4 42 Subtotal $0 $137,300 $260,000 $700,000 $1,250,000 $1,300,000 51,200,000 $1,550,000 51,000,000 $1,100,000 43 44 Revenue Requirement $4,233,889 $3.593,796 :$4,093,823 $4,601,917 $5,227.186 $5,349,301 $5,142,541 $5,579,006 $5117914 $5 314377 45 Annualincrease -15.1% 13.9% 124% 13.6% 2.3% -3.9% a5% -&3% 3.8% 46 Cumulative Increase -1.2% 11.2% 24.8% 27.1% 23.3% 31.8% 23.5% 37.3% HF&H Consullents, LLC 5174/2010 1124AM ,a Ukr8h Water4May70.xlsx Table 2A. Revenue Requimment HFBHConsurranrs, LLC Ukiah Warar4Mayr0.xisx W1412010 11:34 AM 9 Table 28. Budget Dolan A B C D E. F G H I 1 K L ru,acamm,. �, M N 1 2 City of Ukiah Water Rate Study 3 Table 28. Budget Detail -Fund 820 Expenses and .Non -Operating Revenues (Divisions 3901, 3908, 3948,3960) 4 5 Table 13 Projected Budgeted 6. .Factor 2009-10 201041: :2011-12-. 201243 -2013-14 2014-15 .2015-16. ;201647 2017.18. 2018-19 Notes 7 Division 3901 -Administration & General S Salaries and Benefits 9 110 Salaries, Regular (2) $191,682 $123,830 . $128,783 $133,935 $139,292 $144;864 5150;658 S756,684 5762,952 -$169,470 to 115 Salaries,' Overtime {2) SO'. S9 $9 510 310 S11 $11 $11 .$12 u 141 Retirement (PERS {3) $29,852 522,157 $23,466 $24,696 $26,389 $27.973 $29,651 $31,430 $33;316 .$12:. $35,315 12 151 Group lnsurance {5) $32,193 $20,406 $21,018 $21,649 $22,298 522;967 523,656 $24;356 S25,097 525,850 13 152 Workers Comp Insurance (4) $7.677. $4,954 S5;103 $5,256. .$5:413 $5.576. $5;743:. $5.915 '$6,093. 55;276- 14 454 Medicare (5) S2,7B3 $1,797 51,851 51,906; $1;964. $2,023 52,083S21146 $2,210; 52;276 15 155 Unemployment insurance {5) 5289 $620 $63% 5658 $677 $698 $719 ST40 $763 $785 16 Subtotal, Admtnlstration & General $264.676 $173,773 5180,889' S18Q308 $195,044 $204,1105212;521 $221,293 5230,447: $239,984 To Table 2A 17 Annual:Change -34.3% 4.1% 4-.1% 4.1% 4.1% 4.1% 4.:1% - 4.1% 4.1% 13 Operations -B. Maintenance 19.X160 Conference& Training Expense {1) - $500:. S1.000.. $1,020 $1,040 S1;051 $1;082. :$1;104 $1,126 $1,149 $1,172 20 210 Utilities {7) $6,056', 56;056 $6,177' $6,301 56,427 $6,555 $6,686 $6,820 $6,1356 $7,096 21 213 Russian River Fid CnIrl Dist Purchase (10) $37,600 $37;600 637,600 $37,600 537,600 $37,600 $37.600 537,800 537,600 $37,800 22 220 Telephone (1) $3,500 $3,500 $3,570 $3,641 $3,714 $3,789 $3,864 $3;942 $4,020 $4,101 3 250 Contractual Services (1) $25,000 5145,000 $147;900 $150:B58, $153,875 S156,953 $160,092 $163,294 $166,559 $169,891 24 255 Lease Purchase Costs (1) 55,273 55,273 $5;378 $5,485 $6,596 $5,708 $5,822 $5,938 56,057 56;178 25 260 Dues & Subscriptions (1) wall S3,20D $3,264 $3,329 $3,3% $3,464 $3,533 $3,604 53,676 $3,749 26 262 Memberships &Meetings (1) $3,076 $275 $281 $286 $292 5298 $304 $310 $316 $322 27 280 Burglar Alarm Maintenance (1) 3375 5375 5383 $390 5398 $406 $414 $422 $431 $439 28 291 GeneralGo remment Service Charges {7) $113,015 $116,366 5118,693 5721,067 $123,489 5125,958 $128,477 $131,047 S133.668 $136,341 29 292 Purchasing, Dept Charges (1) $43,035: 534,524 $35,214 $35,9.19 $36,637 $37370 $38,117 $36,880 $39,657 $40,450 30 302 Equipment Maintenance & Repair (1) $500 $500; :5510 5520. 5531 -$541 $552 5563 5574- $586. 31 303. Vehicle Repair & Maintenance (1) $0 50.. 50 $0 so 50 S0 :50 so so 32 305 Allocated Building Maintenance (1) $4,686 $4,960 $5,059 $5,160 $5;264 $5,369 55,476 $5,586 .$5,697 $5,611 33 310 Allocated Dispatch' Charges (1) 510,000 610,000 $10,200 $10,404 $10.512 $10,824 $11,041 $11,262 511,487 $11,717 34 320 Billing&Collection (1) - S149,079. $135,376 $138,084 5140,1145' $143,662 $146;535 $149,466 6152;455 $155,504 :$158.615' 35 330 Rental of Land & Buildings (1) 55,715 'S5,715. $5,829 $6,946: $6,055 $5,186: $6,310 $6,436 $6,565 $6,696: 36 332 Allocated Corporation Yard Charges (1) $5,407 S7;853 $8,010 $8,170 68;334 $8,500 $8,670: $8,844 39,021 $9,201 37 340 Allocated Insurance (1). $32,930 332,916 533,574 S34,246 $34,931 :$35,629 ,$36,342 $37,069. $37,810 '$38,566 38 411 Postage (1)- $300- $400 S408 5416. $424 $433 $442 6450 '$459 $469: 39 450 Fuels & Lubricants (1) so $0 $0: $0 so SD 50 $0 SD so 40 630 Taxes & Fees (1) $14,MD S14,WD $14,280 $14,566: $14,857 $15,154 S15.457 S15,766 $16;082 $16,403. 41 632 Right of Way Lease (1) 5112,000 60 60 so $0 So 50 so 50 $0 42 690 Supplies (1) %,000 $8,000 $8,160 $8,323 58,490 $6,659 $8.833 S9,009 $9,189 59;373 43 696 Uncollectible Bills {1) $5,500.. '55,500 .55,610 $6,722 '$5.837 55,953 $6;072 $6;194 $6,318 56,444 44 Subtotal, O&M 5583,747 $578,389 5589,205 $600,237 $611,490 S622,967 $634,675 $646,616 $658,797 $671.221 To Table 2A 45 AnnualChange -0.9% 1.9% 1.9% 1.9% 1.9% 1.9% 1.9% 1.916. 1.9% 461 3901 total $848,423 $752,162 $770,094' waf; 4s $807,634 5827.077 $847,196 $867.909 $889,238 .$911,205 HFBHConsurranrs, LLC Ukiah Warar4Mayr0.xisx W1412010 11:34 AM 9 Table 28. Budget Dolan hater Rate Study $334.000 $350,000 5357;000 (1) Wile 2B. Budget 621a8 > Fund 820: Expenses and Non -Operating Revenues (Divisions 3901, 3908„3948, 3960) $5,500 Table 1B Projected Budgeted 5112,500 $114,750 Factor 2009-10 2010-11 2011-12 Ivislon 3908 - Water Productionand Storage 5540, $700 $714 (1) Wades and Senorita $5.60a$5.60a55,100 $5,605 (1) 'S44,035 10' Salaries, Regular (2) $283,255 $279,414 529.591. 11 Salaries, Non -Regular (2) $7280:: 534.911 $36:307 15; Salaries, Overtime {2) 31[ 6,7767 $14,398 514,974' 18 Standby Pay (2) $21,440 $14,707 $15,295: 41 Retirement (PERS) (3) 5461507` $51;301 554,379 51 Groupinsurence (5) 55066 553,037 $54,628 52 Workers Compinsuntrtce (4) $13,150` $13;737 $14,149 54 Medicare (5) $4,768 $4,980 S5,129 55 Unemployment Insurance (5) $467 $1,646 $1,695 56- F.I.C.A .(5) $451_ 52,164 $2.229 Subtotal, Salaries & Benefits $445,154,. $470,295 $489,377 Annual Change 5.696 4.1% Iparations& Maintenance 160 Conference&Training Expense Ho Utilities no Telephone ?50 Contractual Services ?60 Dues S Subscriptions M0- BurglarAlarm Maintenance 101 SUlding,Mainienence8Repair 302' Equipment Maintenance B Repair 303 Vehicle Repair B-Meintenance 117 Passage 540 Small Tools t50- Fuels 8 Lubricants i2o .Chemicals 330< Texas 8 Fees 390 Supplies Subt Annual 300 Capital Expenditures 3 (1) S6,600 55,000 $5,100 (6) olot, $334.000 $350,000 5357;000 (1) 52,000' $5,500 $5,610 (1) $737,406 5112,500 $114,750 (1) Saw $100 5102 (1) 5540, $700 $714 (1) $S,aoo $5.60a$5.60a55,100 $5,605 (1) 'S44,035 548,500 S49.470 (1) $19,000' 517420 512,658 (1) S0: $500 $510 41) 57,000' $1,000. $1,020 (6) $20,000 515,000515.300 $44,571 (1) $42,900 542.000542,840 $41,241 (1) 520,000 $38,10,862 538 (1) 57,000 516.000 $16.320 0&M $1;238.831 5652.320 $665.36696 Change -47.3% 20 $20,224 $8.000 $8.000 808 Total 51;704,209 51,130,875 $1,162,744 2012-13 2013-14 2014-13 $302,214 5314.303 5326;875 $37,760 539,270 540,841. 515,573 515,196 576;844 515,907 $16,543 $17,205. $57,642 $61,100 $64;766: $66,267 1$57,955 559,694 514,574 $15,011 $15,461: 55.283 $5,442 $5,605 $1,746 51,799" $1,853 $509,262 $529,983 5551.579 4.1% 4.1% 4.1% 55,202 $5,306: $5,412 $364,140 $371,423 $379,851 $6.722 $5,837 55,953 $117,045 $119,386 5121,774 $104 $106 5108 5728 5743 $758 $5,202 $5.306 $5,412 550,459 $51.469 $52,498 512,922 $13,180. $13.444 $620 $531 $541 $1.040 $1,061 -$11082 $15,606 $15.918 516,236 $43,697 $44,571 $45,462 $39,639 $40.432:' $41,241 20% 201647 2017-18 Notes 5339,950 S353,548 5367,690 5382,397 $42,475 544,174 $45,940 $47;778 $17,517' $18,218 $18,947 $19,705 $17,893 $18,609 $19,353. $20,128 566,652 $72,771 $77,138 581,768 $61.484 $63;329 565,229: $67;186 $15,925 $16;403 516,095 517„402 $5.773 55.946 $6;125 56.309 $1,908 51.965 52,024 52.085 $2,509 52.584 52,661 $2,741 S574,087 5597,547 S62T002 5647,498 ToTable2A 4:196 4,1% 4.1% 4.1% 55,520 $5;631 55,743, $386,428 $394,157 $402,040 $6,072 $6.194 $6,318 $124,209 $126,693 $129,227 $110 $113 $115 S773 S76B $am 55,520 $5,631 55.743 553.546 $54.619 $55,711 $13,713 513,987 $14;267 5552 5563 5574 51,104 $1,126 $1,149 $16,551 $16,892 $17,2311: 546,371 $47,299. S48,245 542,065 542,907 543,765 55.858 $410,081 56,444 $131,812 $117 5820 55,858 $56,825 $14,552 $586 $1,172 Table 2A HF&H Ccnsuitanrs. LLC Ukiah Water 4MayrO.skx. Stl420t011:34 AM YO Table 28. Budget A I C D E E G H t 3 mi4csmdrt al I Cityafuk(ah K I L I M N 2 Water Rate Study 3 Tabto2B. Budget Detail -Fund 820 Expanses and Non -Operating Revenues (Divisions 3801, 3908, 3948, 3960) 4 5 Table 18 Projected Budgeted. 6 81 Ibivision 3948- Water System .Maintenance :.Factor 200940. 201041 2011-12 2012-13 201344 2014-15. 2015-16 201647 .2017-18. 2018-19 Notes 82 Salaries and Benefits 83 110 Salaries, Regular (2) 4280,622 5207;865 5296.994 5308,879 5321,234 $334.083 $347,446 $361,344 $375.298 5390,830 84 111 Salaries, Non -Regular (2) 510,575 $10;575 $10,996 511,438 .511,895. $12,371 $12868 513,381- $13;918. 514,473. 85 115. Salaries, Overtime. ` (2) S12220- -58;360 x$12965 $13,422 :573;956 $14.517 -$15,097 S15,701 $16.330. $16,983 86 118 Standby Pay (2) $12665 $12;665 $21.171 522,018 $22,898 $23,814 $24,767 $25,757 526:787 527;859 87 141 Retirement (PERS) (3) $44,820 538,500 556;563 $59,956 563,554 $67,357 $77,409 575,693 $80;235 585,049 88 151 +Groupinsurance (5) 555,223 $39,522 S57A43 .$59,372 561,153 562;987 $64,877 566.823. $68,828 $70,893 89 152. Workers Comp,insunrnce (4) $12,659. 59;5B6 '$13,551 $13,957. $14,376 $14,808 $15,252 $15,709_ $16,180 516;666 - 90 154 .Mediate (5) $4;587 53,474. $4,911 551058 55,210S5.366 .55;527 $5,893 $5;864 56,040 9t 155. UnemplaymentInsurance (5) $457 $1,157 57,630 $1.679 $1,730 $1,782 $1,835 $1,891 $1,947 $2,00.5 92 156 F.I.C.A -&.Benefits (5) 5656 $656 5676 $696 $777' 5738 5760 $763 $807 5831 93 Subtotal, Salaries $434,884- $332,560 5477;047 3496,476 .5576,726 5537;834 $559,838 5562;776 5606,692 5631,628.ToTable 2A 94 ,Annual Change -23.5% 43.4% -4.116. 4.1%. 4.1% 4.1% 4.1% 41% 4.1% 95 Operations & Maintenance 96160 ConferenaSTrainingExpense .. (1) 55,900 $5,000 55 100 $5,202 $5;306 55,412 $5,520 $5,631 $5,743 $ 5,856 97 220. Telephone' (1)525 S250 S255 $260 $265 5271 $276 "$282. $287 $293 98 250 Contractual Services (1) $0 51,000 $1.020 $1;040 $1,061 $1,082 S11104 $1,126 $1,149 $1,172' 99 260 Dues & Subscriptions (1) _ .: W S0 so so $0: 50 '30 $0 :S0 $0 0 100 302 Equipment Maintenance & Repair (1) $500 $500 $510 5520 3531 $541 $552 5563 5574 55$86 101303 Vehicle Repair & Maintenance (1) $26,006 $28,000 $28,560 529;131 $29,714 $30,308 $30.914 $31,533 532163 $32,806 1 440 Small Tools.. (1) $4,355 $5,000 $5,100 55,202 $5,386 $5,412 $5,520 55;631 $5,743 $5;858 103450' Fuels &Lubricants (6) $10,000 $13,000 $13,260 $13,525 $13,796' $14,072 $14,353 $14;640 514,933 $15,232 104 530 Taxes& Fees (1) S0' 5660 $816 $832 5849 S866 $883 5901 5919 $937 105139.0 Supplies (1) 553,00(3 $42,000 $42,840 543;697 544,571 545,462 $46.371 $47,299 S48,245 $49,210 1 720 Reimbursable Projects (1) _ -S0: so 50 so 50' $0 $0 50 $0 $0 Toi Subtotal, O&M $101,105 $95,550 $97,461. 599,410 $101,398 $103,426 $105,495 5107605> $109;757 ST11,952 To Table 2A 108 Annual Change. _. .:$10.000 -5.5% 20% 2.0% 20%. 2.0% 201% 201% 20% 2D% .L69 800 Copilot Wia1 :Expenditures ` $0 'so so $0 so $0 30 $0 so 11 3948 Total: $545,990 5428,110 $674,508 5595,886 -$618,125 $641,251 $666,333 5690,381 $716,449 $743,580 111 Division 3960 -Meter Reading Expenses 112 Salaries and Benefits 113110 Salaries;. Regular (2) : 329,329 5331699 S35,255 $36,665 $38,132 $39;657 $41,243 $42,893 $44,609 546,393 114 111 Salaries, Non -Regular (2) $14,290` $14,616 515,207 315,809 516,441 517;099 517,783 $18,494 519;234 $20,003 115141 Retirement (PERS) (3) $4,580 $5,913 $6.268 $6,644 $7,042 $7,465 S7,913 $8,388 58,841 $9,424 116 151 Group Insurance -(5) 56.790: 55;974 $6,153 $6,338 56,528. $6,724 $6,926 $7,133: 57,347. 57,568 117 152 Workers. Comp. Insurance (4) _ _ 51,790'. 57,941 .$1,999 $2,059 $2,121 $2,185 .$2,250 52,316 .52,387 $2,459 Medicare (5). $535: $703 $724 $746 $768 $791 S815 5839 5865. $891 1118164 19 155 Unemploymentinsurance (6) $67 $243 $250 $258 $266 $273 $282 $290 $299 5308 120156 f.1.CA (5) S402 5906 5933 5961 5990 $1.020 S1,050 $1082 $1114 $1148 121 Subtotal, Salaries & Benefits 557,783 $64,195 $66,783 569,479 $72,288 $75,214 $78,261 $81,437 $04,746 588,193 To Table.2A 122 Annual Change 11.1% 4.0% 4:096 4.011. .4.0% 4.1% 4.1% 4.19% 4.1% 173 Operations &Maintenance 124302 Equipment Maintenance& Repair (1) 52,000: 52,000 '$2,040 .$2,081 52,122 $2,165 SZ208 $2,252 $2297 :$2,343 1253D3. Vehicle Repair&:Maintenance: (1) 51,000 $1,000 $1,020 $1;040 $1,061 $1,082 $1,104 $1,126 $1;149 $1,172 M 450. Fuels & Lubricants (6) 5500 5500 $510 5520 5531 $541 5552 S%3 $574 $586 T2_7 690 Supplies (1) $2;000 52,000 52.040 $2.081 $2,122 $2,165 $2.208 $2252 $2297 52.343 128 Subtotal, 0&M $5,500 $5,500 55,610 $5,722 $5,837 .$5,953 '56,072 56,194 $6,318 $5,444 ToTable .2A 129 Annual Change. 0.0% 2.0% 20%- 20% 2.0% 20% 2:0% 2.096 20% 130 390 Total $63,283 $69,695 572,393 $75,202 $78,125. $81167 $84.334 $87631 $91063 $94,637 131 132 Total Fund 820 Expenses $3,161,905 $2,380,582 $2,579,739 $2,665,568 $2,734,014 $4815,176 $2,899,163 $2,986,087 $3,076,064 $3,169,215. 133. Annual. Change -24.7% 8.496 29% 3.096 3.0% 3.0% 30% 3.0% 30% 134 Non-Oparating Revenues (negabve 8 to reflect the tact that non-operating revenue reduces the revenue requirement) 135 Service Charges (8) ($12,030) (512,090) ($12,151) ($12,211) (512,272) ($12.334) (512,395) (S12,457) ($12,520) ($12,582) 13 Service Charges New (8) S0 50 so 30 $0 so $0 $0 so' SD 137 BeckllawPrevention (8) (S4,635) (54,656) (S4,661) (54,705) (54,728) ($4,752) ($4,776) ($4,800) ($4,824) (54,848) 138 Miscellaneous (8) SO $0 $1) $0 50 $0 $0 $0 so 30 139 Sale of Property (8) $o $o $0 50 so $0 50 S0 $0 50 74-0 Plan Check Fees (8) 50 50 50 $0 so 50 $0 30 S0. 50 141 Labor& Material Reimbursements (a) (511056) ($11,212) ($11;268) ($11,324) (511381) ($11438) (511495) ($11552) (511610) ($17668) 142 Subtotal (527,821) (527;960) ($28,100) (528,240) ($28,382) (528,524) ($28,666) ($28,809) (528,954) ($29,098) 143 05% 0.5% 0,5% 0.596 0.596 0.596 0:5% 0.5% 0:5% MI Source. UY of Ukiah Budget unless othenvisenoted. Ukiah Water 4May10.x13x 5742010 JY:34A1N JY Tobin 2a BWgetDetail HFBHConsultants, LLC Ukiah Water4Ma 10.x1sx 5x14/1010 11.34 AM Page 12 of 15 Y Table 3. Revenuelncr A C D E F G I H 1 3 Atlaclunent.91 1 City of Ukiah K L m 2 Water Rate Study 3 Table 3. Revenue Increases 4 5 Estimated 6 2009-10 2010-11 2011-12 2012-13 201344 2014-15 2015-16 201647 2017-18 2018-19 Notes 8 Revenue from Rates without Rate' Increases 9 10 Revenue from Current Rates` Revenue from Account Growth ;?;7#,409 _ $4739,459 $2,739,459 $2,739,459 $2,739,459 $2,739,459 $2,739,459 52;739,459 $2,739;459 $2,739,459 From 2009-10 Ukiah Budget 17 Net Revenue Requirements (34.233,889) $1,672 ($3,593,796) $5,549 (54,093,823) $9,960 ($4,801,917) $14;371 ($5,227:185) $18,782 ($5,349,301) $23,193 ($5,142;541) 527,505 ($5,579,008) 532 016 (55,117,914) $36,427 Based on Growlhdn Table 16 FromTable,2A- 12 Net Before Rate Increase (S1,494,430) ($852,664) ($1,348,815) ($1,852,498) ($2;473,356) ($2,591,060) ($2,379;889) ($2,814,944) ($2,346,439) ($5.314,377) . ($2,538;491). 13 14 Revenue from Rates with Rate increases increase in Revenue from Rates 0.0% 49.0% 15.0% 9.0% 10.0% 3,0% 0.0% 0.0% 0.0% 0.0% From Table 1A. 15 16 Cumulafive Increase 0.0% 44.9% 69:5% 855% 103.9% 111.1% 121.6% 111.6% 111.5% 111.6% ToTable 1A 17 Total Revenue fram Existing Rates 18 Revenue from Current Rates $2,739;459 $2,739,459 52;739,459 $2;739,459 $2,739,459 32,739,459 $2,739,459 $2,739;459 $2.739,459 $2,739,459 From Above 19 Revenue from Rate Increases 20 FY 09-10 (effeclive 711109) S0 $0 S0 so $0 $0 So So $0 $0 2I FY 10-11 (effective 711710) $1,230,474 $1,342;335 $1,342,335 $1,342,335 $1,342,335 $1,342,335 51;342;335 $1,342,335 $1,342,335' 22 FY 11-12(effective 7/1111) $561,247 $612,269 $612,269 $612,269 $612,269 $612;269 $612;269 $612,269 23 FY 12-93 (effective 711112) $387,260 $422,456 $422,466 $422,466 $422,466 $422,466 $422,466 24 FY 13-14 (effective 711113) $469,015 $511,653 $511,653 $511,653 $511,653 5511;653 25 '26' FY 14-15 (effective 7/1/14) $154,775 $168,845 $168,845 $168,845 $168,845 FY 15-16 (effective 711 /15) 50 $0 s0 $0 27 FY 16-17 (effective 711116) 50 50 $0. 28 FY 17-18 (effective 711117) - $0 So 29 FY 18-19 (effective 711118) $0 30 $0 $1,230,474 $1,903;582 $2,341,864 $2;846;085 $3,043,498 $3,057,568 $3,057,566 $3.057,568 $3,057,568 31 Total Rate Revenue With Rate lncrea $2,739,459 $3,969,933 $4,643,041 $5;081,323' $5585,544 $5;782,957 $5,797;027 $5;797,027 $5,797,027 $5,797,027 2008-09 and 2009-10 From City Bud 32 Revenue Requirements ($4,233,889) ($3,593,796) ($4,093;823) ($4,601,917) ($5:227,166) ($5,349,301) ($5,1 42541) ($5,579,008) ($5,117,914) {$5.314377) From Above 33 Net After Rate' increase ($1,494,430) $376,137 $649,217 5479,406. $358,358 $433,656 $654,486 $218,019 $679,113 $482,680 ToTable,4 34 35 ' Estimated;# of months of collections in FY In which rate Increase takes place HFBHConsultants, LLC Ukiah Water4Ma 10.x1sx 5x14/1010 11.34 AM Page 12 of 15 Y Table 3. Revenuelncr 1 A $ City. cf Ukiah C' D: E F G�. H `I 7. & L /iRUCM011181 M 'N -.2 Water Rate Study 3 Table. 4.: Reserves 4 TablelB Estimated 5 6 PUBLIC WORKS WATER :UTILITY '(Fund .8201 Factors 200940 291041 2011-12 2012413 201344 2014-15 2015-16 201647 2017.18 2018-19 Notes 7 .8 Revenue Increases 0.0%: 49.0% 15.0% 9.0% 10.0% 3,0% 0.0% 0.0% 0.0°/, 0.0% From Table 14 _. .. - 9 10 Beginning Balance Incn ase)(Decrease) from, operations $1 529,709 ($1,494,430) $52;279 $378;137 $441,269 $549,217 $917,200 $479,405 51,026,505 $1.168,909 S1,444,641 $1,338,101 $1,293,804 $1,259,604 Beg. 200910 projected by t1 Additional{to)Ifrom: S356958 $433;656 $654,488 $218;019 $679,113 5482,650 From Table 12 13 Rate' Stabilization Reserve Capital Projecls;(840) $0 $0 .($100,000) (5400,000) ($250,000) _Sp (§200,000) ' ($800 000) ($300.000) ($750,000) ($750,000) From Seim 14 Subfolal $0: 535279' $0 5428,416 $0 $890,486 $996,607 $11134,863 50 $1,402,584 _ -. - $1,299,127 SD; $1,256,120 SO $1;222,917 §0 From Below $992,254 15 Estimated Interest Earnings A) et7,DD0 $12,852 $26.715 $29,898 $34,046 $42,077 $38,974 537,684 $36,688 529,768 I6 17 Endillg:Balanoe Balance $52,279' $447,269 .$817,200 $1,026,505 $7Y88,909 51,444,841. ,$1,338,101 51,293,804 §1,259;604 $1,022;022 18 CAPITAL CAPITAL PROJECTS (Fund 8401 Beginning Balance $708,280 5640,916 $578683: $271,024 $641.629- $13 $652997. 51;196 .$665,549 $18,674: $677,582 $31,796 $659,802: $99,887 $674,227 5321,727 $689,058 $612,220 5705,149- 2 Months O Ex and Debt.Service 4631,960 19 20 Revenues 2t ?� Charges for New Svcs.(Connection fees) Bondlloan (12) $3;960" $5,000 56,600 56,600 $6,600 $6;600 $6;600 $6.600 $6;600 56;600 From Table lB Assumpt (12)•(14) proceeds $745,000' SO' $0 $0 $0 $0$0 $0 SO SD 73 Subtotal $748,960' $5,000 $6;600 S6,600 $6.600 $6,600 $6,600 $6;600 $6,600 $5,600 24 Expenses 25 Operations:andMaintenance (1) (5358,745) - ($BB;850)` ($90,627) ($92,440) ($94;288) ($96,174) ($98,098) ($100,060) ($102;061) (S104,102) 26 PFM: Investment Services (1). {$1,836) (57,600)' ($1,836) ($7,873) ($1.910 ) ($1,948) ($2,997) ($2,027) ($2,068) ($2,109) 27 Wells Fargo Trustees Fee (1) (51,900) (57,,900)-. (51,938 ) (S1,977) {$2,016) (52,057) ($2;098) ($2,140) ($2,183) ($2,226) 18 ABAG Admin Fee (1) ($1,393) ($1,460 !, (51,428). (51,457) ($1,486) ($1,515) ($1,546) ($1,577) ($1,608) (51,640) 29 Amortization of Bond PremiumHssuance (10) ($9,478). ($13;562) (513.562) ($13,562) ($13.562) ($13562) ($13.562) ($13,562) ($13.562) ($13,562) 30 31 Subtotal Capital Improvements {5371,352) (5107,512) (6109,391) ($111,308) (3113,262) (5115,257) (S117,290) ($119,365) - ($121;481) ($123,639) B2 Cash Funded, Capital Projects $D ($306,000) ($156,060) ($578,358). ($1;131,142) (51;126,162) ($1,176,840) ($1,464,574) ($1,083,785) ($1,075,583) From Table 5 33 Debt Funded Capital Projects ($745,000) s0 $0 50 SO $0 $0 SO S0 SO From Table 5 `.34 Subtotal (S745,000) ($306,000) ($156,060) (5578,358) ($1,131,142) ($1,126,162) ($1,176;840) ($7,464,574) ($1,083;785) ($1,075,583) 35 Additional (to)lfrom: 36 Rate Stabilization Reserve S0. $0 SD $0 $0 $0 5300,000 $300,000 $200,000 §200,000 From Below 37 Revenue Requirement S0. $137,500, 5280,000, . ,5700,000 57,250;000 $1,300,000 $1,200,000 `51 550,000.. 51,DOOA $1,100,000 To Table 2A 38 Operating Fund (Fund 820) $0 50 SO 50 so $0 $0 S0 SO $0 To Above, Below 89 Subtotal -Transfers S0 $137.500. S260.0DO S70D,ODO $1,250.000 S1;30D.Wo S1500000 '$7850000 $1,200,0D0 $1,300,000 40 Fwd Subtotal 5273,524 $12 51,162 $18,130 530;870 $96,977 $312,357 $594,388 $613;554 $739,338 41 Estimated Interest Earnings (7) ($2,500) SO S35 S544 $926 $2,909 $9,371 $17,832 578 407 $22,180 42 Ending Balance $271,024 $13 $1,196 $18,674 $31,796 $99;887 $321,727 $612,220 $631,960 $761,518 43 Target_.:Balance (AviT, Year CIP) 5720,500 $734;910 $749,608 $764,600 5779;892 $795.490 $811,400 $827.628 $844,181 $861064 From Table 5 Avg CIP` -44 RATE STABILIZATION RESERVE Beginning Balance $0 s0 $0 $103,000 $518,090 $791,133 $1,020,667 $1,566,493 51,613,487 $2,228,392 45 16 Additional (loyfrom: 47 Operations (820) $0 $0 $100,000 $400;000 $250,000 $200;000 $800,000 $800,000 $750,000 $750,000 To Above 48 Capital Projects (840) $0 $0 SD (5300 000) ($300 000) ($200.00G), ($200,000) To Above 49 Subtotal $0 30 5700,000 $503,000 $768,090 $991,133 $1,520,867 .$1,566,493- $2,163,487 $2,778,392 So Estimated Interest Earnings (7) $0- $0 $3,000 $15.090 $23,043 $29,734 $45,626 $46;995 564,905 $83;352 51 'S2 EndingBalance $0 §0 $103,000 $518;090 $791,133 $1,020,867 $1,566,493 $1,613,487 $2228,392 $2,851,744 53 Ta tBafance PUBLIC WORKS WATER UTILITYiFund 8201 Reserve Funds Without Rate increases $1.580,953 $1.190,291 $1,289,870 $1,327,784 $7367,007 $1,407,568 $1,449,582 $1.493.043 $1,538.032 $1.564.607 '6months Operating Ex eases 54 55 Beginning Balance $1,529,709 $36,337 ($816,327) ($2,265,142) ($4,517,640) ($7,240,995) (510,0.12.055) ($13,211;944) ($16,323,888) ($19.420,3Z7) 56 tnereasef(Decrease)from Operations ($1,494,430) ($852,664) (S1,348,815) ($1,852,498) (S2,473,356) (S2,591,060) ($2,379,889) ($2,811,944) ($2,346,439) ($2,538;491) From Table 3 57 Additional (tc) from: 58 Rate Stabilization Reserve so $0 ($100,000) ($400,000) (5250,000) ($200,000) ($800,000) (5300,000) ($750;000) (S750.000) 59 Capital Projects (Fund 840) -Cash Funded so $0 $0 so SO 50 $0 $0 $0 5o 60 Subtotal: .$35,279 (S816,327) (52,265,142) ($4,517,640) ($7,240,995) ($10,032.055) (513,211.944) (516.323.089) (319.42D.327) (522.708,810) 61' Estimated Interest Earnings (7) $1,058 SO $0' SO s0 $0 $0 S0 SO SD 62 63 Ending Balance Minimum Balance 6 weeks oto erations) $36,337 $7M280 ($816,327) $578,694 ($2,265,142) ($4,517,640) ($7,240,995) (SIO.032,055) (513.211,944) ($16,323,860) (519,420.327) (522,700,618) $641,629 5652,991 $565,549 $677562 $659,802 $674.227 $689,058 $705,149 HFBH-CDnsuBants, LLC Page 13 Ukiah Waler4lNa 5/14/1010.11:34 AM ylO.x/Sx. Table 4. Reserves Attachment 91 HFBH Consultants, LLC Ukiah Water4May10.x1sx SH4/2010.11:34AM 14 Table & Capital Pmjecfs K L M i City of Ukiah 7 Water Rate Study 3 Table 5- Capital Projects, 4 5 2009-10 2070-11 2019-12 2012-13 2013-14 101415 2015-16 2016-17 2017-18 2018-19 Total; Notes 6 7 Gash Funded Projects High Priority 9 GobbllState Intersection Improvements (508). §0 5250,000 $0 $0, $0 $0 §0' $0 g0 $0 $250;000 IO Water SystemMaster.Pian (229) $0 $0 $150;000 SD ; $or $0 $0' S0 ' $0 SO $750,000; 11 Replace and Upgrade Water Meters (514) $0 SO S0 $500,000. $500,000 $0 S0 66 $0 $0 $1,000,000. 12 Recycledwater master pian $6, $0 SO SO'- . SO $0 $0 $4 $0 $0 13 New Well Drilling (512) $0 $0 g0 $0 §500,000 $500;000 5o $0 $0 $0 $1;000,000 14 Develop New Well #4(5000) -$0 $0 $0 $0. $0 $0'$500,000 $500,000' S0 $0 $1;000,000 IS Ongoing Renewal & Replacement $0 $0'.$0 SO 50 $0 $0 16 Implement 17{NMP DMMs 7,2,74 (510), SO SO to $45,000 $45,000 $45;000 5451000 50 50 SO $780,000 17 Replace 100;000 Gallon PZ2S'Reservoir (515) $0 SO SO ; ` $0: SO SO §0 $150"000 SO §0 $150,000 18 seismic'RetmrtofPZISReservoir(516) $0 SO $O $10 $0 $400xo0 SO $0 SO $0 $400,000 19 Additional Pipeline Improvements (503) SO $0 $0 $0, $0 $0 -$566,000, $0 $0 $0 $500,000 20 Expand SCADA System to Wells & Booster Pumps (SW $0 $50,000 $0 $0 so S0 SO. 50 50 $0 $50,000 21 Water Line Replacement (518) $0 §0 $0' $0 $0 $0 $9 ,5425,000. $425;000 $400,000 $1c250,000 22 Replace 4" Llne on Redwood Ave (521) SO s0 50 S0 s0 575,000 $0 $0 ' g0 $0 $75,000. 23 Future unspecified projects SO -so $0 _ 50 $0 $0 $0 $200,000 $500,000 $500;000 $1,200,000 24 Subtotal $0 §300;000 $150,000 $545,000 $1,045,000 $1;020;000 $1,045,000 $1,275;000' $025,000 $900,000 $7305,000 25 Cumulative construction cost Inflation u.0% 2.05A 4.0% 6.1% 8.2% 10.4% 12.6%e 14.9% 17.2% 19.5% 26 Cash funded projects with inflation $0 $306,000 $156,060 $678,358 $1,131,142 $1,126,162 $1,176,840 $1,464,574 $1,083;785 $1,075;583 $8,098,605 Table 1B escalationiacto 27 28 10 -year average with inflation used for target balance- $720,500 $734,910 $749,608 $764;600 $779;892 $795,490 $811,400 $027,628 $844,181 $8111,064 To Table 5 for target batai 29 30 Debt Funded Projects I Water Capital Projects Fund (Fund 840, Department 3850) 32 Oak Manor Well Drilling Services $250,600 $6 S0. So so $0 $0: $0 SO SO $250,060' 33 Oak Manor Well Project (Equipment, wellhead, pump he $495,000 50 $0 §0' $0 30 so S0: $0 $0 $495;000 34 'Future unspecified projects so 50 $0 $0 $0 $0 $0' $0 $0 SO $0 35 Subtotal $745,000 $0 SO $0 $0 $0 $0 $0 $0 $0 $745,000 36 Debt funded projects with inflation $745,000 $0 $0 $0 SO SO $0 $0 $0 $0 $745,000 37 38 Total Cash and Debt Funded Capital Projects $745,000 $306,000 $156,060 $578,358 '$1,131,142 $1,126,162 $1,176,840 $1,464,574 $1,083,785 $1,075;583 $8,843,505 39 40 HFBH Consultants, LLC Ukiah Water4May10.x1sx SH4/2010.11:34AM 14 Table & Capital Pmjecfs Attachment 4l A B C D E F G H I ] K L 1 North Coast County Water District 2 Water Rate Study 3 Table 6. Debt Service Schedule and Debt Coverage 4 Budgeted A-A. ..__ -- ---- -- ---- -- ------ $M0,00-0- ----- $31Q,000f $320,00Q r $325,000 $335,000 $350 000 $360 000 $375 000 $390 000 $405 000 $425,000 From City Schell $583,323 $570;923 $558,123 $545,123 $531 683 $517,373 $502,613 . -' $487,238 $471,248 5454,643- From City Sched� $893,323 $890,923 $883,123 $880,123 $881,683 $877,373 $877,613 $877,238 $876,248 $879,643 To Table 2A $ 745,000 Net Proceeds 2.5% Interest Rate 4 Years $115,934 $1'18,003 $120,110 $'122,254124,437 'Loan Year 1' 2 3 4 Principal' $0 $186,250 $186,250 $186,250 $186;250 $0 $0. $0 80 From City Sc Interest $12,416 $18,625 $1:8,625 ' . .$13;969 .$9,313 $4,656 $0 $0 $0 $0 From City Sc $12,416 $16;625 $204,875 $200,219 $195,563 $190,906 $0 $0 $0 $0 To Table 2A SRF Loan principal $113,900 $115,934 $1'18,003 $120,110 $'122,254124,437 $126,658 $128,919 $t31,221 $933,564 From WTP Loan Interest ' $68,136 $66,102 $64,033 $61;926 $59,782 _ _ $57;599 $55,378 $53,117 $501815 $48,472 From WTP Loan $182,036 $182,036 $182,036 $182,036 $182;036 $182,036 $182,036 $182,036 $182,036' $182,036 To'Table :2A Debt Service $1,087,775 $1,091,584 $1,270,034 $1,262,378 $1,259,282 $1,250,315 $9,059,649 $1,059,274 $1,058,284 $1,061,679 erating Revenue Water Charges $2,739,459 $3;969,933 .$4,643,041 $5,081,323 $5,585,544 $5,782,957 $5,797,027 $5,797,027 $5,797,027 $5,797,027 From Table 3 Connection Charges $3,960 $5,000 $6,600 $6,600 $6,600 $6,600 $6,600 $6,600 $5,600 $6,600 From Table 4 Estimated Interest Earnings $14,500 $12,853 $26,749 $30,442 $34,972 $44;986 $48,345 $55,515 $55,094 $51,948 From Table 4 Transfers From Rate Stablization $0 $0 $100,000 $400,000 $250,000 $200,000 $500,000 $0 $550,000' $550,000 "From Table 4 Total Revenue $2,757,919 $3,987,786 $4,676,390 $5,118,365 $5,627,116 $5,834,543 $5,851,971 $5,859,142 $5,858,721 $5,855,575 erating Expenses Salaries & Benefits $1,202,497 $1,040,823 $1,214,097 $1,263,525 $1,315,042 $1,368,737 $1,424,707 $1,483,053 $1,543,882 $1,607,301 From Table 2A 0 8 M $1,929,184 $1,331,759 $1,357,642 $1,384,043 $1,410,972 $1,438,439 $1,466,456 $1,495,033 $1,524,182 $1;553,914 From Table 2A Capital Equipment $30,224 $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 From Table 2A. Total Expenses $3,161,905 $2,380,582 $2,579,739 $2,655,568 $2,734,014 $2,815,176 $2,899,163 $2,986,087 $3,076,064 $3,169,215 t Operating Revenue {$403,986} $1,607,204 $2,096,651 $2,462,797 $2,893,102 $3,019,367 $2,952,808 $2,873,056 $2,782,657 $2,686,360 bt Service {less Internal Loan Paymer $1,075,359 $1,072,959 $1,065,159 $1,062,159 $1,063,719 $1,059,409 $1,059,649 $1,059,274 $1,058,284 $1,061,679 From Above t Coverage Ratio 0.38 1.80 1.97 2.32 2.72 2.85 2.79 2.71 Z63 2.53 To Table 1A HFBH Consultants, LLC Page 15 Ukiah lNater4May10.x1sx 5/142010 11134 AM Table B. Debt Service Attachment #2 CITY OF UKIAH ..und.......... ................ WATER FUND, S" PUBLIC WORKS, WATER UTILITY FISCAL YEAR 2010-2011 ............ -X4. .X1 .... ... ... ........................ ...... Y........... ........ ..... ..... .... ............ ............... ............... ...::Actual ........ q by ptr REVENUE Inside City Limits 2,343,421 2,658,141 2,528,477 3,015,222 2,424,683 3,015,222 3,637,025 Outside City Limits 15,578 11,092 9050 9,225 8,369 9,225 12,554 Fire Service 92,605 112,205 134"893 173;829 168,839 173,829 253,259 SVC Charge Master Meter (11) 133 Municipal 148,405 156,987 1514,954 172,248 137,568 172,248 206352 Service Charges 5,265 5,595, 7,519 5,000 12,030 6,000 5:000 Service Charges New 585 Backflow. Prevention 2,655, 5,640 4,635 4,635 4,635, 4,635 4,635 Miscellaneous 2,904 526 Sale of Property 36,532 10,235 Plan Check Fees 60 1,000 1,000 1,000 Interest 23,809 52,616 61,790 10,000 17,000 1,000 1,000 Labor and Mat Reimbursement 8,229 26,717 12,588 5,000 11,156 5,000 5,000 $ 2,64,3,504 $ 2,966,185 -- $ 2;924,201 $ 3,396,159 $ 2,784,280 $ 3,387,,159 $ 4.125,824 EXPENDITURES Salary & Employee Benefits 791,952. 880,317 986476 1,197,593 1,202,497 1,040,823 1,040,823 Operational & Maint. (Incl debt srvc) 1,614,788 1,533,963 1,682:420 2,279i358 2,111,220 1,506,468 1,506,468 Capital Expenditures 90,950 10,972 15,463 30,224 30,224 8,000 8,000 Depreciation 1 278,2041 588,1621 588,1621 -P ..... . Tft= -ENDIT T T M . rzs. $ 2,775,894 1 $ 3,013,413 1 $ 3,2711520 1 $ 3,507,175 1 $ 3,343,941 1$ 2,555,291 1$ 2,555,291 1 NET INCOME $ (132,390)1 $ (47,228)1$ (347,319)1 $ (111,016)1 $ (559,661)1 $ 831,8681$ 1,570,5321 (5,971)1 1 1$ (556,603)1 $ (917,899)1 $ (1,036,236)1 $ (1,036,236)1 NET INCOME after Transfers 1$ (138,361)1$ (47,228)1 $ (347,319)1 $ (667,619)1 $ (1,477,5-6O)i $ (204,368)1 $ 534,2961 FUND BALANCE BEGINNING 1 $ 665,045 1 $ 767,007 1 $ 1,284,205 1 $ 1,529,709 $ 1,529,709 1 $ 5-271479$ 52,1491 Fund Balance Adjustments 1 $ 240,322 1 $ 564,4261$ 592,822 1 1 Page 1 Attachment#2 CITY OF UKIAH 820 WATER ENTERPRISE FUND ADMINISTRATION &:GENERAL FISCAL YEAR 2010-2011 115 141 151 152 154 155 156 Acouttt Name ... :-200fir2QP7 : ti07ZOQ$; .Zi10820b9:: Zb09+2Q19..::.::. ....:.....:..:....201fl 247 c=....: , Actaat . .....: . :.... Actual . .• .......:. Actual _..•._ ::.•: 13�dget •......:.......:•.:qc#ua�i PcoJecterY i3tepartmertt -.. RegBesfi : Grr_Maaager - RecotKt>7ede:.: .::...:::. Goancit A .rctued .= Salaries, Regular 96,241 110,225 174,719 191,882 191,882 123,830 123,830 500 Salaries, Overtime 21 210 31 14,474 9 9 6,056 Retirement (PERS) 10,251 14,634 21,442 29,852 29,852 22,157 22,157 37,600 Group Insurance 1"4,984 17,754 26,092 32,193 32,193 20,406 20,406 2,870 Worker CompInsurance 7;425 8,930 81859 7;677 7,677 4,954 4,954 119,072 Medicare 1,468 1,790 2,648 2,783 2;783 1,797 1,797 Lease Purchase Costs Unemployment Insurance 310 221 284 289 289 620 620 260 F.I.C.A. 310 416 441 1,750 200 3,200 3,200 Total Salaries & Benefits $ 131,0101 $ 153,971 $' 234,485 $ 264,707 $ 264,676 $ -17-3-,7-7731 $ 173,773 275 •:.:.:=GPERJ1'1'IONS �:MA1fVT:Bi�iAlyC6::;:: 160 Conference & Training, Expense 5,173 5,142 3,984 5,000 500 1,000 1,000 210 Utilities 14,474 5,391 5,645 6,056 6,056 6,056 6,056 213 Russian River. Fid Cntri Dist Purchase 18,400 18,400 37,600 37,600 37,600 37,600 37,600 220 Telephone 3;652 2,870 3,943 3,500 3,500 31500 3,500 250 Contractual Services 119,072 105,724 73,809 129,239 25;000 145,000 145,000 255 Lease Purchase Costs 51273 5,273 5,273 5,273 5,273 5,273 260 Dues & Subscriptions 687 900 772 1,750 200 3,200 3,200 262 Memberships & Meetings 4,646 3,383 3,670 3,000 3,076 275 275 280 Burglar Alarm Maintenance 344 344 344 375 375 375` 375 291 General Government Service Charges 72,496 81,462 129,334 113,015 113,015 116,366 116,366 292 Purchasing Department Charges 25,914 33,132 35,730 43,035 43,035 34,532' 34,532 302 Equipment Maintenance & Repair 3;000 53' 53 2,000 500 500 500 303 Vehicle Repair & Maintenance 31,343 20;181 84 200 305 Allocated Building Maintenance 2;276 2,488 4,185 4,686 4,686 4,960 4,960 310 Allocated Dispatch Costs 10,000 10,000 10,000 10,000 10,000 10,000 10,000 320 Billing & Collection Charges 145;546 177,972 131,899 149,079 149,079 135,377 135,377 330 Rental of Land & Buildings 210 210 212 51715 5,715 5,715 5,715 332 Allocated Corp Yard Charges 15,391 18,085 5,897 5,407 5,407 7,937 7,937 340 Allocated Insurance 33,698 32,421 32,421 32,930 32,930 32,916 32,916 411 Postage 398 313 175 400 300 400 400 450 Fuels & Lubricants 15,913 20,932 200 630 Taxes & Fees 13,454 4,170 7,000 14,000 14,000 14,000 632 Right of Way Lease 112,000 112,000 112,000 112,000 112,000 Page 2 Attachment #2 CITY OF MAH n = gip WATER ENTERPRISE FUND - Reparhnent ......... . ...8i11 ADMINISTRATION & GENERAL FISCAL YEAR 2010.2011 _ Supplies :..............::: 10,8071 ActuaF Actual Actual Budget Pra�ected ItepaxFment Gi rManager council , 8,000 :.......: :... . ... . .......: .....:•. , .... ;•:. Ac> ql ... :::Re oast :. : RQaiiliiYlc►�ts. - .:.. rQYd.: 690 Supplies 10,8071 11,392 7,196 6,500 6;000 8,000 8,000 696 Uncollectible Bills 5,004 5,1,78 39,828 5,500` 5,500 5,500 5;500 711 Contribution to Capital Replacement 17,5001 15,000 Total Operations & Maintenance $ 686,670 $ 692,417 $ 638,78'1 $ 689,459 ;$ 583;747 1 $ 578,482 1 $ 578,482 800 lCapital Expenditures 15,995 1;396 ;:.: - 7© fAL ClEPARTlfI1 EfF'39fl t, ; .: , . , ; ;'_ $ 833,675 $ 847,784 $ 873,266 $ 954,166 $ 848,423 1 $ 752;255 1 $ 752,255 Page 3 Attachment #2 CITY OF UKIAH :Fund..=....._.....'.::: .s2o WATER ENTERPRISE FUND WATER PRODUCTION &.STORAGE FISCAL YEAR 2010-2011 111 115 118 141 151 1.52 154 155 156 Salaries, Regular Q2T Q08, ...2c9Q' Q . ................ 283,255 279,414 279,414 6,000 Salaries, Non -regular W6 er . ou�ncfl ..:....... . ....._....... : ....A..�....:.::.......:..:..:. : :........::.... ' _..: ...Actual _.. 25,203 17,533 Salaries, Regular 255,408 2421305 2431687 283,255` 283,255 279,414 279,414 6,000 Salaries, Non -regular 4,326 1,567 6,385 7,280 7,280 34,911 34,911 324,000 Salaries, Overtime 25,203 17,533 16,286 16,776 16,776 14,398 14,398 1,608 Stand-by Pay 21,906 21,184 22,200 21,440 21,440 14,707 14,707 98,774 Retirement (PERS) 28,443 30,395 32,266 46,501 46,501 51,301 51,301 373 Group Insurance 47,470 46,063 44,824 51,066 51,066 53,037 53,037 Burglar Alarm Maintenance Worker Comp Insurance 28,905 28,192 11,628 13,150 13,150 13,737 13,737 301 .Medicare 1,522 1,647 1,720 4,768 4,768 4,980 4,980 Unemployment Insurance 924 534 436 467 467 1,646' 1,646 48,500 F.I.C.A. 2681971 Vehicle Repair & Maintenance 3871 451 451 2,1641 2,164 12,420 Total Salaries & Benefits $ 414,374 1 $ 389,538 1 $ 379,81.71$ 445,154 1 $ 445,154 1 $ 470,2951$ 470,295 . . . . . . . . . . . . . . . . . . . . . . . . ... . . .................................. *............. OPWATIONS 160 Conference & Training Expense 8,720 4;082 7,669 9,943 6,000 5,000 5,000 210 Utilities 387,295' 357,567 345,657 324,000 334,000 350,000 350,000 220 Telephone 2,334 1,795 1,608 4,100 2,600 5,500 5,500 250 Contractual Services 97,58.9 98,774 275,465 798,622 737,406 112,500 112,500 260 Dues & Subscriptions 373 223 71 300 850 100 1.00 280 Burglar Alarm Maintenance 540 540 540 540 540 700 700 301 Building Maintenance & Repair 5,770 3995 4,387 12,710 5;000 5,000 5;000 302 Equipment Maintenance & Repair 35,806 29,726 30,817 49,035 44,035 48,500 48,500 303 Vehicle Repair & Maintenance 1,819 1,816 5,649 11,800 19,000 12,420 12,420 411 Postage 1,469 500 500 500 440 Small Tools 2,389 2,438 1,243 2,000 1,000 1,000 1,000 450 Fuels &Lubricants 5,321 6,607 8;329 8,000 20,000 15,000 15,000 520 Chemicals 30,404 41,038 39,306 42,000 42,000 42,000 42,000 630 Taxes & Fees 19,048 32,148 11,554 20,000 20,000 38,100 38,100 Page 4 Attachment #2 CITY OF U.KIAH WATER ENTERPRISE FUND WATER PRODUCTION & STORAGE FISCAL YEAR 2010-2011 Fpnd :•: 800 Capital Expenditures 1 61,0321 6,1421 15,4631 20,2241 20,224 8,000 8,000 :.....:: TOTAL. -:PEW Ai2l MENT 39ii$. .. - .:.::•: _� 7x$D6,945:. .'[ 1 9 206. ..:1,$151x 4 . $ i 9A9.,ti6 :.$ 886,24f�: F,3' ,65 ;: '.$ ... .1,312, Page.5 200� 20. 072000 2442U0� : 20090'#i� :..::20F0.2011 ..: #ttua[ �ketu ...... . ::......:..: �iccout�ia�far»e ...... . ........... :. ... :..... _ .:. - .•A udi .:.Recomm 800 Capital Expenditures 1 61,0321 6,1421 15,4631 20,2241 20,224 8,000 8,000 :.....:: TOTAL. -:PEW Ai2l MENT 39ii$. .. - .:.::•: _� 7x$D6,945:. .'[ 1 9 206. ..:1,$151x 4 . $ i 9A9.,ti6 :.$ 886,24f�: F,3' ,65 ;: '.$ ... .1,312, Page.5 Attachment #2 CITY OF UKIAH -820 WATERENTERPRISE FUND :De a'ttrteryt 394$ WATER SYSTEM MAINTENANCE FISCAL YEAR 2010-2011 : := o s 2�ox;: ,. zoor oo�::a o� ::...... x . .. .:. :.::..:. .. ............ _ 280,822 Actual Actual -,. AEtuat gudgei Projected IActaa3..:.: fleparxment C� manager Oouncii Aecvut�i:T�la11t ..:: ........:. ......::......::......:::... _ ...:..... 247 115 ; .. Rcc(i est...:. teco0 met.�t s ..:. 00*,tvirod :'• .... .,__ �::•Silx�Al7�lES:•&•:E't�i�iE�f:T.?� . 110 Salaries:, ,Regular 135,144 187,959 214,623 280,822 280,822 207;865 207,865; 111 Salaries, Non -regular Telephone 1;960 1,529 10,575 10,575 10,575 10,575 247 115 Salaries, Overtime 6,433 7,880 7,428 12,220 12,220 8,359 8,359 500 500 500 118 Stand-by Pay 7,401 10,491 13,575 12,865 12,865 12,865 12,865 5,904 119 Accrued Salaries &.Benefits3,703 Fuels & Lubricants 9,794 12,866 13,000 10,000 13,000 13,000 Taxes & Fees 141 Retirement (PERS) 15,274 23,662 26,512 44,820 44,820 38,500 38,500 53,000 42,000 42,000 151 Group Insurance 24,091 32,908 36,430 55,223 55,223 39,522 39,522 152 Worker Comp Insurance 13,905` 20,402 10,049 12,659 12,659 9,587 9,587 154 Medicare 2,142 3,060 3,560 4,587' 4,587 3,474 3,474 155 Unemployment Insurance 456 393 373 457 457 1,157 1`,157 156 1F.I.C;A. 1 1251 2571 6561 6561 656 656 Total Salaries & Benefits $° 204,846' $ 292,542 1 $ 324,131 1 $ 434,884 1 $ 434,884 1 $ 332,5601 $ 332,560 210 220 250 302 303 440 450 630 690 711 720 Conference & Training Expense 61567 3,276 4,623 5,000 5,000 5,000 5,000 Utilities Telephone 250 250 250 Contractual Services 247 46 1,000 1,000 1,000. Equipment Maintenance & Repair 482 500 500 500 500 Vehicle Repair & Maintenance 31,606 28,000 28,000 20,963 20,963 Small Tools 6,329 1,671 5,904 4,356 4,356 5;000 5,000 Fuels & Lubricants 96 12,866 13,000 10,000 13,000 13,000 Taxes & Fees 746 800 800 800 Supplies 43,828 46,464 64,183 56,056 53,000 42,000 42,000 Contribution to Capital Replacement 37,500 Reimbursable Projects Total Operations & Maintenance $ 94,491 1 $ 51,9881$ 119;974 1 $ 108,712 $ 101,106 $ 88,5131$ 88,513 800 lCapital Expenditures 13,923 1 3,433 1 10,0001 10,0001 1 Page 6 110. 111 115 141 151 152 154 155 156 302 303 450 690 Attachment#2 CITY OF UKIAH s... WATER ENTERPRISE FUND Dept[1t1e1i€. :386(k METER READING EXPENSES; FISCAL YEAR 2010-2011 Salaries, Regular 24,106 0. ..... oo2oa :... ..... ...... Q _ .. - :: 29,329 Actuai Actual As#ual BudgeE Projected i:7epareent C'Manager ......:: Oouncrl :.........: Accaur�t:Na e .::::. ...:...:...: 14,290 - :.. Rctual...: uesf.. Salaries, Overtime 0; Salaries, Regular 24,106 26,1180 30;015 33,066 29,329 33;899 33,899 Salaries, Non -regular 7,200 6,544 5,172 6,184 14,290 14,616 14,616 2,000 Salaries, Overtime 0; g 70 558` 1,000 1,000 Retirement (PERS) 2,833` 3;311 3,675 5,046 4,580 5,913 5,913 500 Group Insurance 5,178 5,581 5,606 5,971 6,790 51974 5,974 1,423 Worker Comp Insurance 1,528 1,692 1,761 1,570 1,790 1,941 1,941 $ 6,031 Medicare 443' 485 490 569 535 703' 703 Unemployment Insurance 97 62 54 59 67 243 243 F.I.C.A. 336 406 270 383 402 906' 906 Uniform Allowance Total Salaries & Benefits 1 $ 41,7221$ 44,266 1 $' 47,0431$ 52,8481$ 57,7831$ 64,1,951$ 64,195 Utilities Equipment Maintenance & Repair 716 2,188 1,612 2,000 2,000 2,000 2,000 Vehicle Repair& Maintenance 70 558` 1,000 1,000 617 617 Fuels & Lubricants 294 237 500 500 500 500 Sup lies 1 1,372 3,480 1,423 2;000 2,000 2,000 2,000 Total Operations & Maintenance 1 $ 2,0881 $ 6,031 1 $ 3,831 1 $ 51500 $ 5,500 1 $ 5,1171$ 5,117 800 lCapital Expenditures TOTAL ©EP�4FtTilREIVT :39Si):': ...: $ 43,8 t0::. $ 50=298::.$.. , .;5Q,873..:$< ; :68,348, ::$ :6c3 283:• : :•:• :68 312 Page 7 Attachment #2 CITY OF UKIAH . ........... WATER FUND ....... CAPITAL PROJECTS LIM FISCAL YEAR 2010-2011 -- .......... ..................... .Zoos 00zou> ............ . ............. .. ............ .......... W -f a ........... ........ ................ T -C .. ..... ... ourtscrl .......... ....... .............. ......... .. 3 REVENUE IFUND: BALANCE BEGINNING $ 3,327,957 1 $ 2,447,778 1 $ 1,572,786 1$ 640,9161$ 640,9161$ 271,0241$ 271,0241 Interest 31,670 86,380 32,682 1,000 (2,500) 1,000 1,000 Charges, for New Services 25,520 6,380 4,400 5,000 3 , 960 5,000 5,000 Bond Sale Proceeds I FORK 0A LANCE EN DJX720-80: 1:$.: i: �:040, A 9.0 ". 7.70 44: ... L" ....... ...... . ..... .... .. JI Internal loan prociseds: 745,000 745,0.00 Miscellaneous . ............... ... . ..... ..... . ......... EXPENDITURES Operations and Maintenance 122,312 68,410 78,418 88,850. 251,664 88,850 88,850 Capital 374,480 2,031 745,000 864,688 300,000 300,000 Debt Service 510,055 902,910 900,012 917,899 917,899 924,410 924,410 T . . ............ ............ ITRANSFER IN (OUT) $ 60,000 I ---- I -- 1$ 556,6031$ 917,899 1$ 1,036,236 1$ 11036,236 1 IFUND: BALANCE BEGINNING $ 3,327,957 1 $ 2,447,778 1 $ 1,572,786 1$ 640,9161$ 640,9161$ 271,0241$ 271,0241 Fund Balance Adjustment is 9,4781$ 5,6001$ 9,478 1 I FORK 0A LANCE EN DJX720-80: 1:$.: i: �:040, A 9.0 ". 7.70 44: ... L" ....... ...... . ..... .... .. JI Page 8 .S-161 -1() .Lter'l IDJL Conservation Increment Calculation Revenue Reduction from Conservation Conservation % 10% 81,026.10 Computed 192,830.53 Percent % 20% 162,052.20 223,608.85 Calculated commodity Commodity of Total Per unit Type, Units, Total Billing Fixed Charge Charge Percent Revenue rate Jan -Mar 2008 3 198,509 467;215;06 229,191.46 238,023.60 51% 18.9% $ 1.20 Apr -Jun 2008 3 288,224 535,238.35 189,677.95 345,560.40 65% 21.6% $ 1.20 ,Jul -Sep 2008 3 500,316 851,684.42 252,052.82 599,631.60 70% 34.4% $ 1.20 Oct -Dec 2008 3 286,806 620,302.13 262;668.23 357;633.90 58% 25.1% $ 1.25 1,273,855 2,474,439.96 933,590.46 1,540,849.50 62% 100;0% $ 1.21 Apr -Sep 2008 3 788,540 1,386,922.77 441,730.77 945,192.00 68% $ 1.20 FY 2011/12 Apr -Jun Share Jul -Sep share Total Apr -Sep Current revenue 21739,459.00 591,723.14 942,373,90 1,534,097.04 New rate Revenue 1,903,582.00 654,832.21 654,832.21 1,309;664.42 Total Revenue 4,643,041,00 1,246,555:35 1,597,206.10 2,843,761.46 Comodity revenue 2,878,685.42 810,260.98 1,118,044.27 1,928,305.25 Fixed charge revenue 1,764,355.58 436,294.37 479,161.83 915,456.20 Revenue Reduction from Conservation Conservation % 10% 81,026.10 111,804.43 192,830.53 Conservation % 20% 162,052.20 223,608.85 385,661.05 Conservation % 30% 243,078.29 335,413.28 578,491.58 Conservation% 1,156,983.15 40% 324,104.39 447,217.71 771,322.10 Conservation % 50% 405,130.49 559,022.14 964,152,63 Commodity Revenue after Conservation Conservation % 10% 729,234.88 1,006,239.85 1,735,474.73 Conservation 20% 648,208.78 894,435.42 1,542,644.20 Conservation% 30% 567,182.69 782,630,99 1,349,813.68 Conservation % 40% 486156.59 670,826.56 1,156,983.15 Conservation % 50,% 405,130.49 559,022,14 964,152.63 CommocJity Raie increase to recover lost revenue Conservation % 10% 11.1% 11.1% 11.1 % Conservation % 20% 25.07o 25.0% 25.0% Conservation % 30% 42.9% 42.97c, 42.9% Conservation % 40% 66.7% 66.7% 66.7% Conservation % 50% 100,0% 100.0% 100.0% If conservation is implemented as calculated above, estimated revenue will decrease. 2010 2011 2012 2013 2014 Proposed Commodity rate 1.92 2.21 2,41 2.65 2.73 Cornmodityrote with Conservation Conservation % 10% 2.13 2.46 2.68 2.94 3.03 Conservation % 20% 2:40 2.76 3.01 3.31 3.41 Conservation % 30% 2.74 3.16 3.44 3.79 3.90 Conservation % 40% 3.20 3.68 4.02 4.42 4.55 Conservation % 50% 3.84 4.42 4.82 5.30 5.46 ATTAOM ° RESOLUTION NO. 2010 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING WATER SERVICE RATE ADJUSTMENTS FOR FIVE YEAR PERIOD FY 2010 -2014 WHEREAS: 1. The City of Ukiah operates and maintains a water processing and distribution system ("Water System"); and 2. The report entitled City of Ukiah Water Rate Study, presented to the City Council on April 14, 2010, presents a comprehensive analysis of the water utility's rate structure and proposed water rate increases; and 3. The City Council considered the proposed increases at a regular meeting on May 19, 2010, and authorized staff to provide notice and schedule a public hearing on the proposed rate increase in accordance with the procedures contained in Article XIIID, Section 6 of the California Constitution and Ukiah City Code Sections 3950-3957; and 4. Written notice of the amount of the fee or charge proposed to be imposed, the basis upon which the amount of the proposed fee or charge was calculated, the reason for the fee or charge, and the date, time, and location of a public hearing on the proposed fee or charge was mailed to the record owner of each parcel in the City of Ukiah and all customers of the City's water system not less than 45 days in advance of the hearing on the proposed changes; and 5. The Water Rate Study, together with the staff report of May 19, 2010, provided the City Manager's Report as provided in Ukiah City Code Section 3952; and 6. Notice that the Water Rate Study was available for review was published in the Ukiah Daily Journal not less than 10 days prior to the hearing on the proposed rate increase; and 7. The published notice contained all of the information required by Ukiah City Code Section 3954; and 8. On July 21, 2010, the City Council conducted a public hearing concerning the proposed rates, and heard and considered public comment on the proposed rates; and 9. The City Council did not receive at or prior to the hearing on July 21, 2010 written protests from a majority of the owners of the parcels receiving water services in the City of Ukiah; and 10. The City Council has determined that the proposed rates comply with the requirements in Article XIIID of the California Constitution; Page 1 of 3 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby adopts the Water Rate Schedule, as set forth in Table 1, attached hereto and made part of this resolution. BE IT FURTHER RESOLVED that the rate schedule adopted by this Resolution shall be effective immediately and included on billings issued on or after August 1, 2010. All prior rate schedules in conflict herewith are repealed upon the effective date of the new schedule. All other contract conditions for service remain unaltered and in full effect and the City Clerk shall cause the publication of this resolution in the Ukiah Daily Journal within 10 days following Council action pursuant to the provisions of Section 3957 of the Ukiah City Code. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah on the 21St day of July, 2010, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Benj Thomas, Mayor ATTEST: JoAnne M. Currie, City Clerk Table 1: City of Ukiah Water Utility - Monthly Service Charge CURRENT AND PROPOSED WATER RATES (TABLE 1) Proposed USE Current August 1, July 1, 2011 July 1, 2012 July 1, 2013 July 1, 2014 2010 Consumption Rate unit rs 748 gallons ; Single Family Residential $1.29 $1.92 $2.21 $2.41 $2.65 $2.73 All other customers 1.29 $1.92 $2.21 $2.41 $2.65 $2.73 Minimum base charge by r Meter:Size/Class De`scnp#ion 3/4" Meter $15.24 $22.71 $26.11 $28.46 $31.31 $32.25 1" Meter 25.90 38.59 44.38 48.37 53.21 54.81 11/211 Meter 50.28 74.92 86.15 93.91 103.30 106.40 2" Meter 80.75 120.32 138.37 150.82 165.90 170.88 3" Meter 152.36 227.02 261.07 284.57 313.02 322.41 4" Meter 254.45 379.13 436.00 475.24 522.76 538.45 6" Meter 507.37 755.98 869.38 947.62 1,042.38 1,073.66 Fire Service 2" & Under 16.15 24.06 27.67 30.16 33.18 34.18 Fire Service 3" Meter 30.47 45.40 52.21 56.91 62.60 64.48 Fire Service 4" Meter 50.89 75.83 87.20 95.05 104.55 107.69 Fire Service 6" & Up 101.47 151.19 173.87 189.52 208.47 214.72 The purpose of the water rates is to raise revenue for the cost of providing water and water service. Cost of service includes the cost of operation and maintenance of the City of Ukiah water utility used for the collection, processing and distribution of water and payment of principle and interest on debt used to finance capital projects. The purpose of this resolution is to establish a method of sharing the cost of service among the users of the water system for all areas served by the City of Ukiah Water Utility Monthly service charges are a readiness -to -serve fee and apply to all accounts regardless of consumption. Each unit of consumption a will be billed at the consumption rate. Monthly service charges are proportional to meter size with rates increasing across meter size in proportion to the capacity demand guidelines published by the American Water Works Association. (Note: Fire Service, the monthly service charge for fire service meters, will be twenty percent of the monthly service charge for the corresponding meter size.) Consumption charges are applied to all water consumed as recorded by the water meter. Water is sold in units of hundred cubic feet (hcf) which is 748 gallons. RATE MODEL City of Ukiah Water Rate Study HF&H CONsuLTANTs, LLC With additional edits by City of Ukiah Staff J July 21, 2010 to, 9,cL. ....:.:achment #1 Attach I HF&H Consultants, LLC 7/1412010 7:30 PM Ukiah Water21July1O,x/sx 2 Table 1A_ Summary i I A B C D E r G H I J K L City of Ukiah Water Rate Study Table 1A. Summary Rate Stabilization Reserve $3.0 2 j3I 46 47 48 49 50 51 52 _ $2.5 $2.0 = a $1.5 c ea m $1.0 i= $0.5 $0.0 g -$1.0 — - — -_ _. I 53 54 55 56 57 58 59 60 61 62 63 64 75- 66- -7 68 61 70 7t 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 72 r7776 79 80 81 82 83 HF&H Consultants, LLC 7/1412010 7:30 PM Ukiah Water21July1O,x/sx 2 Table 1A_ Summary i I Anscilment 81 HF&H Consultants, CLC 711412010 7.30 PM - 4 Ukiah Water 21jtdylo xisr Table PR. Revenue Regwemen( B C D E F G it I J K L M N 1 City of Ukiah I water Rete study 3 Table 2A. Revenue Requirement (Fund 820, Divisions 3901,3908.39", 3960) 4 5 Projected 6 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2018-17 2017-18 2018-19 Notes 7 Operating Expenses 8 3901 Salaries and Benefits S264,676 5173,773 5780,889 5188.306 $196,044 $204,110 $212,521 5221,293 $230,442 $239,984 From Table 28 9 3908 Salaries and Benefits 5445,154 $470,295 5489,377 5509,262 $529,983 $551,579 $574,087 $597,547 $622,002 $647,496 From Table 28 1 O 3948 Salaries and Benefits $434,884 $348,970 $477,047 $496,476 5516,726 $537,834 - S559,838 $582,776 5606,692 - $631,628 From Table 2B I I 3960 Salaries and Benefits S57,783 $04.195 $66,783 $69,479 S72,2e8 575,214 $78.261 $81.437 S94.746 $88.193 From Table 28 12 Subtotal 51,202,497 S1,057,233 $1,214,097 51,263,525 $1,315,042 $1,368,737 51,424,707 $1,483,053 $1,543,882 51,607,301 13 14 3901 Operations 8 Maintenance 5583.747 $578,118 $588,928 $599,953 5611,200 5622,672 $634,373 5646,309 5658,483 $670,901 From Table 2B 15 3908 Operations 8 Maintenance 51,238,831 S652,320 5665,366 $878.674 $692,247 $706,092 $720,214 $734,618 $749,311 S784,297 From Table 2B 16 3948 Oper2gons S Maintenance 5101.106 588,513 $90,293. 592,089 $93,931 $95,809 $97,726 $99,680 $101,874 5103,707 From Table 28 17 3960 Operations d Maintenance 55,500 55,117 $5.219 55,324 55,430 55,539 55,650 55,763 $5,1178 S5,995 From Table 2B i8 Subtotal $1,929.184 51,324,068 $1,349,795 $1,376,039 $1,402,808 $1,430,112 $1,457,962 57,486,370 51,515,345 51,544,900 19 20 3908 Capita( Equipment 520,224 58,000 58.000 56,000 $8,000 $8,000 58,000 58,000 $8,000 $8,000 From Table 2B 21 3948 Capital Equipment 510.000 s0 s0 So 5o SO SO SO so 50 From Table 2B 22 Subtotal $30,224 $8,000 $8,000 $8,000 $8,000 $8,000 MOW $8,000 S8,000 58,000 23 24 Total Operating Expenses $3,161,905 $2,389,299 $2,571,892 $2,647,565 $2,725,850 $2,806,849 $2,890,670 $2,977,423 $3,067,227 $3,i60,201 25 -24.4% 7.6% Z.9% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 26 Non -Operating Revenues (negative # to reflect the fact that non-operating revenue reduces the revenue requirement) 27 Backflow Prevention ($4,635) (54,635) (54,658) ($4,681) (54,705) (54,728) (54,752) ($4,770) ($4,800) (54,624) From Table 2B 28 Miscellaneous 5o SO $0 $0 50 50 $0 50 $0 $0 From Table 28 29 .Sale of Property $0 so so so so $0 so. 50 50 $0 From Tale 2B 30 Plan Check Fees SO 50 SO $0 SO s0 50 $0 s0 $0 From Table ZB 31 Labor 6 Material Reimbursements (511,156) (55,000) ($5.025) (35,(150) (55,075) (55,101) (55,126) ($5,152) ($5,178) ($5.204) From Table 2B 33 Subtotal _ ($15,791) (59,635) ($9,683) (59.732) ($9,700) (59,829) ($9,878 ) ($9,928) (59,977) (510,027) 33 -39.0% 0.5% 0.5% 0.5% 0.5% 0.5% - 0.5% 0.5% 0.5% 34 Debt Service 35 2005 Water Treatment Plant Upgrm $893,323 5890,923 $883,123 $880,123 $881,683 5677,373 $877,613 5877,238 $876,248 $879,643 From Table 6 36 Internal Loan Repayment 512,416 S18,625 $204,675 $200,219 $195.563 $190,906 s0 SO s0 -SO From Table 6 37 DWR SRF Loan Repayment 5182,036 5182,036 $182,036 $182,038 $182,036 $182,036 $162,036 $162,036 $187,036 S182,036 From Table 6 38 Subtotal $1,087,775 51,091,584 51,270,034 51,262,378 $1,259,282 $1.250,315 $1,059,649 51,059,274 51.058,284 51,061.679 39 0.4% 16.3% -0.5% -0.2% -0.7% -15.2% 0.0% -0.1% 0.3% 40 Additional Revenue 41 Froml(To) Fund 840 for Capital Prof 50 $137,500 $260,000 $700,000 $1.250,000 $1,300,000 51,200,000 S1.550.000 51 000 000 51 100 000 Tc1(Fram) Table 4 42 Subtotal $0 5137,500 $260,000 $700,000 S1.250,000 $1,300,000 $1,200,000 $1,550,000 S1,000,000 51,100,000 43 Revenue Requirement - $4,233,889 $3,606,748. $4,092,243 $4,600,211 $5,225,351 $5,347,334 $5,140,440 $5,576,769 $5,115,533 $5,311,852 M4541 Annual Increase -14.8% 13.4% 12.4% 13.6% 2.3% -3.9% 8.5% -8.3% 3.8% Cumulative Increase -1.4% - 11.0% 24.6% 27.0% 23.1% 31.6% 23.3% 27,2% HF&H Consultants, CLC 711412010 7.30 PM - 4 Ukiah Water 21jtdylo xisr Table PR. Revenue Regwemen( 8 G Rate Study 25. Budget Detail - Fund 820 Expenses and Nen-Operating Revenues (Divisions 3901, 39011, 3946, 3960) Table 19 Projected Budgeted Factor 2009-10 2010-11 2011-12 2012-13 0ivislon 3908 - Water Production and Storage Salaries and Benefits 110 Salaries, Regular 111 Salaries, Non-Regutar 115 Salaries. Overtime 115 Standby Pay 141 Retirement (PERS) 151 Group insurance 152 Workers Comp Insurance 154 Medicare 155 Unemployment Insurance 156 F.I.CA Subtatal, Salaries & Benefits Annual Change Operations & Maintenance 160 Conference & Training Expense 210 Utilities 220 Telephone 250 Contractual Services 260 Dues & Subscriptions 280 Burglar Alarm Maintenance 301 Building Maintenance & Repair 302 Equipment Maintenance 8 Repair 303 Vehicle Repair 6 Maintenance 411 Postage 440 Small Tools 450 Fuels & Lubricants 520 Chemicals 630 Taxes & Fees 690 Supplies $18,947 Subtotal, O&M (2) Annual Change 1300 Capital Expenditures $15,907 3908 Total Att 9[ -11 _ I _ ]' K t_ M 2013-14 2014-15 2015-16 - 2016-17 2017-18 2015-19 Notes (2) S293,255 $279,414 $290,591 5302,214 S314,303 $326,875 S339,950 3353,548 $367,690 $382.397 (2) $7,280 534,911 $36,307 S37,760 539,270 - $40,841 $42,475 $44,174 545,940 $47,778 (2) $16,778 -. S14,39a 514,974 515,573 S16,196 516,844 $17,517 518,218 $18,947 S19,705 (2) 521,440 S14,707 515,295 $15,907 S16,543 $17,205 517,893 518,609 S19,353 520,128 (3) $46,501 551,201 554,379 $57,642 561,100 564,766 5613,652 S72,771 577,138 581,766 (5) 551,066 $53,037 554,628 556,267 557,955 S59,694 561,484 563.329 S65,229 $67,186 (4) 513,150 513,737 $14,149 S14.574 $15,011 515,461 515.925 $16,403 516,895 517,402 (5) $4,768 $4,980 $5,129. $5,283 55,442 55,605 55,773 S5,946 56,125 $6,309 (5) $467 $1,646 S1,695 $1,746 51,799 51,853 $1,908 $1,965 $2,024 $2.085 (5) $451 $2,164 52,229 52,296 52,365 $2,436 $2,509 $2,584 $2,661 S2,741 5445,154 $470,295 $489,377 $509.262 5529,983 5551,579 $574,087 5597,547 5622,002 5647,496 To Table 2A 5.6% 4.196 4.1% 4.1% 4.1'.6 4,196 4.1% 4.1% 4.1% (1) 56,000 55,000 S5.100 S5.202 S5.306 55,412 55,520 $5.631 $5,743 $5,658 (6) 5334,000 S350,000 5357,000 5364,140 $371,423 5378,851 5386,428 5394,157 5402.040 5410,081 (1) $2,000 $5,500 55,610 55,722 55,837 55,953 56,072 $6,194 56,318 56,444 (1) 5737,406 S112.500 3114.750 5117,045 5119,386 5721,774 $124,209 $126,693 $129,227 5131,812 (1) $850 $100 S102 $104 5106 $108 5110 $113 5115 $117 (1) 5540 $700 $714 5728 $743 5758 5773 5788 5804. 5820. (1) $5,000 $5,000 55,100 $5,202 55,306 $5,412 $5,520 55,631 $5,743 $5,858 (1) $44,035 546,500 549,470 $50,459 $51,469 - 552,498 $53.548 $54,619 $55,711 $56,825 (1) 519,000 312,420 $12,668 512,922 513,180 513,444 513,713 513,987 514;267 514.552 (1) $0 $500 5510 $52D $531 5541 5552 $563 5574 5586 (1) $1,000 $1,000 $1,020 51,040 $1061 $1,082 51,104 51,126 51,149 51,172 (6) 520,000 $15,000 - 515,300 515,606 515,918 516,236 516,561 516,892 S17,230 S17,575 (1) $42,000 $42,000 542,840 S43.697 544,571 545,462 546,371 547,299 548,245 - S49,210 (1) 520,000 538.100 S38,862 539,639 540,432 541,241 $42.065 542,907 543.765 544.640 (1) _ $7,000 516,000 516,320 $16,646 $16,979 $17,319 $17.665 $18.019 $111,379 $18.747 $7.238,831 5652,320 $665.366 $678,674 $692,247 5706,092 $720,214 5734,618 S749,311 $764,297 To Table 2A 47.396 2.016 2.0% 2096. a O!6 9 neo 9 nu a na a nye FF4H Consuhrea, LLC 7/MM10 7.•30PM 6 U4lab NYter21." 1Raerr Table I6 Budw DOA/ Attachalatt a 1 I I_ A I C I D I E I f --I- G I H I f I ! I K L I�t Rate Study 3. Revenue Increases Revenue from Current Rates Revenue from Account Growth Net Revenue Requirements Net Before Rate Increase Estimated 2009-10 2010-11 201 $2,739,459 $2,739,459 $2,739,459 $2,739,459 $2,739,459 $2,739,459 52,739,459 $2,739,459 $2,739,459 52,739,459 From 2009-10 Ukiah Budget S1,672 $5,549 $9,960 $14,371 518,782 $23,193 527,605 532,016 $36,427 Based on Growth in Table 1B ($4,233.889) (53,608,748) (S4,092.243) (54,600,211) (55,225.351) ($5,347.334) (55,140,440) (55,576,769) (55,115,533) (S5,311,85?1 From Table 2A (51,494,430) ($867,616) ($1,347,235) (S1,850,791) (52,471,521) (52,589,093) ($2,377,787) (52,609,705) (52,344,059) ($2,535,967) Increase in Revenue from Rates 0.0% 49.0% 15.0% 9.0% 10.01A 3.0% 0.0% 0.0% 0.0% 0.0% From Sable 1A Cumulative Increase 0.046 44.9% 69.5% 85.5% 103.9% 111.1% 111.6% 111.6% 111.6% 111.6% To Table 1A Total Revenue from Existing Rates Revenue from Current Rales 52,739,459 $2,739,459 $2,739,459 $2,739,459 $2,739,459 52,739,459 $2,739,459 52,739,459 S2,739,459 $2,739,459 From Above Revenue from Rate Increases FY 09-10 (effective 7/1/09) $o SO 50 so 50 50 50 SO SO $0 FY 10-11 (effective 7/1110) $1,230,474 51,342,335 $1,342,335 $1,342,335 $1,342,335 $1,342,335 51,342,335 $1,342,335 $1,342,335 FY 11-12 (effective 7/1/11) $561,247 $812,269 5612,269 $612,268 $512,269 5612,269 $612,269 $612,289 FY 12-13 (effective 7/1/12) $387,260 5422,466 $422,466 $422,466 $422,466 S422,466 $422,488 FY 13-14 (effective 711/13) $469,015 5511,653 S511,653 $511,653 S511,653 5511,653 FY 14-15 (effective 7/1/14) $154,775 $168,845 5168,845 $168,845 $168,845 FY 15-16 (effective 711/15) 50 SO $0. SO FY 16-17 (effective 711/18) SO SO So FY 17-18 (effective 711117) SO $0 FY 18-19 (effective 711118) $0 $0 51,230,474 51,903,582 S2,341,864 $2.846,085 $3,G43.490 $3,057.568 $3,057,568 $3,057,568 $3,057.568 Total Rate Revenue W(th Rate Increa $2,739,459 $3,969,933 $4,643,041 $5,081,323 S5,585,544 $5,782,957 $5,797,027 $5,797,027 $5,797,027 55,797,027 2006-09 and 2009-10 From City Revenue Requirements _ ($4,233,889) (;3,608,748) ($4,092,243) ($4.600,211) ($5,225.351) ($5.347,334) (55,140,440) ($5,576,769) ($5,115,533) ($5,311,852) From Above Net After Rate Increase ($1,494,430) $361,185 $560,798 $481,113 $360,193 $436,622 $656,587 $220,258 $681,494 $485,175 To Table 4 Estimated # of months of collections in FY in which rate Increase takes place HF&H ConsaNanls, LLC Ukiah Water 21J*10.x a: 7/142010 720 PM Pape 8 of 14 Table 3. Raverxre Mer Attachment 0I of Ukiah - , K L M - Rate Study a S. Capital Projects 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 Total Notes Cash Funded Projects High Priority GobbilState Intersection Improvements (508) $0 $250,000 So $0 $0 s0 s0 s0 Water System Master Plan (228) $0 $0 $150,000 $0 $0 $0 $0 s0 50 SO $250,000 Replace and Upgrade Water Meters (514) $0 $0 s0 S500,000 $500,000 So $0 s0 SO $0 5150,000 Recycled water master plan $0 $0 s0 $0 $0 SO $0 s0 $1,000,000 New Well Drilling (512) Develop New Well #4 (506) So $0 $0 $0 $500,000 $500,000 $0 $0 So $0 $0 So SO SO $1,000,000 Ongoing Renewal & Replacement $0 s0 s0 s0 $0 $0 SO $0 s0 $500,000 $500,000 s0 $0 $1,000,000 Implement UWMP DMMS 1,2,14 (510) 50 $0 $0 $0 $45,000 $0 $45,000 SO $45,000 s0 $45,000 SO so s0 s0 Replace 100,000 Gallon PZ2S Reservoir (515) s0 s0 s0 s0 s0 SO SO SO S180,000 Seismic Retrofit of PZ1S Reservoir (516) SO $0 $0 $0 50 $400,000 $0 s0 S150,000 so so S150,ODO Additional Pipeline Improvements (503) $0 $0 $0 50 50 50 $500,000 SO $0 $0 SO S400,000 Expand SCADA System to Wells & Booster Pumps (507 5o $50,000 s0 s0 s0 s0 SO $0 S500,0OO Water Line Replacement (518) $0 $0 50 50 SO SO $0 SO $0 SO $50,000 Replace 4" Line on Redwood Ave (521) s0 50 $0 s0 $0 $425,000 5425,000 5400,000 $1.250,000 Future unspecified projects SO s0 SO 50 s0 SO $75,000 so 50 SO So $75,000 Subtotal $0 $300,000 5150,000 $545,000 $1,045,000 SO SO 5200,000 51,020,000 $1.045,000 51,275,000 S500,000 5925,000 5500,000 $1,200,000 S900,000 57,205,000 Cumulative construction cost inflation 0.0% 2.0% 4.0°/u 6.1% 8.2% 10.4% 12.5% 14.9% 17.2°% 19.5% Cash funded projects with Inflation $0 $306,000 $156,060 $578,358 $1,131,142 $1,126,162 $1,176,840 51,464,574 $1,083,785 $1,075,583 $8,098,505 Table 1B escalation 10 -year average with inflation used for target balance $720,500 $734,910 $749,608 $764,600 $779,892 $795,490 $811,400 $827,628 $844,181 $861,064 To Table 5 for target Debt Funded Projects Water Capital Projects Fund (Fund 840, Department 3850) Oak Manor Well Drilling Services S250,000 50 $0 $0 $0 $0 so $0 So Oak Manor Well Project (Equipment, wellhead, pump he 5495,000 $0 so $0 $0 $0 $0 $250,000 Future unspecified projects $0 $0 so $0 $o $0 50 SO $0 $495,000 Subtotal 5745,000 SO 50 SO 50 $0 So $0 So $o So $0 $0 50 $o Debt funded projects with inflation 5745,000 50 SO 50 50 50 SO SO $745,000 50 SO SO $745,000 total Cash and Debt Funded Capital Projects $745,000 $306,000 $156,060 $578,358 $1,131,142 $1,126,162 $1,176,840 $1,464,574 $1,083,785 $1,075,583 $8,843,505 HF&H Consultants, LLC - - 71142010 7:30 PM _ .70 UtdeAWater 27.WyfO.xhx Table & Capita/Projects Attachment #1 City of Ukiah Water Rate Study Table 7. Rate Summary Comparison of Single Family Bi -Monthly Bill for 1 to 30 Units Existing and Proposed Rates $90 Existing Rates $80 Hroposen increase— $70 m $60 21 $50 $40 $30 $20 $ 10 . . . . . . . . . . . 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Water Units (hcf) per Month 14 ldplft ITEM NO.: PT MEETING DATE: afir AGENDA SUMMARY REPORT N !� July 21, 2010 SUBJECT: ADOPTION OF SEWER (WASTEWATER) SERVICE RATE ADJUSTMENTS FOR FIVE YEAR PERIOD FY 2010-2014 Background: A significant amount of Council and staff time has been devoted in the past few months to development and review of new five year rates for both the Water and Sewer (Wastewater) utilities. The City Council has held several work study sessions as well as Council meetings to discuss the issues related to the continued financial vitality of both these critical municipal services. The Council authorized the City Manager to conduct an extensive rate study for both water and sewer utilities, which was done by HF&H Consultants. A ten year period was reviewed for each utility, with recommendations made for a five year rate structure to cover the years FY 2010 through FY 2014, with new rates beginning as of August 1, 2010, for each utility. Discussion: The Sewer Rate Study was presented and reviewed on April 8, 2010. The Sewer Rate Study was then again included in the May 19, 2010 agenda packet, under an action item in which the City Council authorized the City Manager to mail proposition 218 notices and to schedule a public hearing on the proposed water rates for the five year period. As of 5 p.m. on Friday July 21, about 126 written protests have been received with regard to proposed rate adjustments. Although the rate study has resulted in recommended increases in rates for the five year period, no rate increase was proposed for FY 2010/2011. Successful and timely completion of the Wastewater Treatment Plant project allows funds to be used in FY 2010/2011 to make a debt payment, and avoids the need for any rate increase in the first year of the new five year term. The reasons for the rate increases in the following years are outlined in the May 19, 2010 staff report. Attached to this staff report is an updated Sewer Rate Study. The actual budget for the utility which was approved on June 30, 2010, has been incorporated into the study. This did not change the need for, or the Recommended Action(s): Adoption of Sewer ( Wastewater) Service Rate Adjustments for Five Year Period FY 2010-2014 Alternative Council Option(s): Citizens advised: By Notice to Property Owner Requested by: Prepared by: Jane Chambers Coordinated with: David Rapport Attachments: 1) Wastewater Rate Study, 2) May 19 Authorization for Noticing, 3) Resolution for Adoption Approved: f' Jar7e hambers, City Manager amount, of the proposed rates, and had minimal affect on the numbers in the study. The update was done in order to align the study with the actual budget for FY 2010/2011 instead of the proposed. Other items attached to this staff report include the May 19, 2010 agenda packet, complete with the sewer rate study and staff report. The final item is a Resolution for Council to adopt the rate adjustments. Fiscal Impact: The Sewer (Wastewater) Utility must balance revenues with expenditures. The utility is an enterprise fund which operates on business basis of needing to balance expenditures with revenues, and it is required to provide adequate coverage for debt payment. The rate study demonstrated the need for increases in rates to cover costs for providing the service in the next five year period. The City Council will be able to review the rates with each new fiscal year, and may reduce the rate, but not increase it, after adoption of the new five year rates. Budgeted FY 10/11 F] New Appropriation ❑X Not Applicable F-1 Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested Ej July 21, 2010 RATE MODEL Attachment 42 CITY OF UKIAH Ukiah Valley Sanitation District WASTEWATER RATE STUDY HF&H CONSULTANTS, LLC With additional edits by City of Ukiah Staff Attachment #d2 HF&H Consultants,; LLC Ukiah Wastewater =21JuiylO.xlsx 711412010 6:12 PM 1 Table 1A. Summary A C D E F G H I J K L 1 City of Ukiah/UVSD 2 Sewer Rate Study 3 Table 1A. Summary 5 Rate Proposal Period Future Rate Consideration Periods 6 201041 2011-12 201.2-13 201344 2014-16 2015-16 201647 201748 2018-19 Notes 7 8 Rate Increase - Shared Costs 0.0% 6.9% 15.8% 3.4% 3.4% > 3.4% 3.4% 3.4% 3.4% To Tables 3, 4 0.0% 6.9% 23.8% 28.0% 32.4% 36.9% 41.5916 46.3% 51.3% 9 Cumulative change in shared rate From Table 3 10 11 Incremental Rate Increases 12 City 0.00%, 0.00% 0.00% 0.00%o 0.00% 0.00% 0.00% 0.00% 0.00%° From Table 3 13 District 0.00% 0.00% 0.00% 0.00% 0.00'/0 0.00% 0.00% 0.00% 0.00% From Table 3 14 Total Increases - Shared Plus 15 Incremental 16 City 0.00%q 6.90% 15.80% 3.40% 3AO% 3.40%° 3.40%n 3.40%° 3.40%° From Table 3 17 Cumulative change in City rate 0.0% 6.9% 23.8% 28.0% 32.4% 36.9% 41.5% 46.3% IA% 18 District 0.00% 6.90% 16.80% 3.40% 3.40% 3.400/6 3.40%d 3.40% 3.400/6 From Table 3 19 Cumulative change in Dislrictrate 0.0% 6.9% 23.8% 28.0% 32.4% 36.9% 41.556' 46.3% 51.3% 20 21 Annual combined new revenue 0/0 0.000/0 6.33% 14.48% 3.12%° 3.12°% 3.12% 3.12% 3.12% 3.12% From Table 3, 22 23 Net Coverage Ratio 2.39 1.26 1.27 1.28 1.29 1.29 1.42 1.48 1.54 From Table 6 24 Add? Funds Needed For Coverage $ - $ - $ - $ - $ - $ - $ - $ - $ - From Table 6 25 City Coverage ratio 2.48 1.26 1.29 1.31 1.32 1.33 1.49 1.55 1.62 26' District Coverage Ratio 2.30 1..25 1.25 1.26 1,.25 1.25' 1.36 1.41 1.46 728 277- 28 29 Gross Coverage Ratio 1.38 1.05 1.07 1.10 1.12 1.13 121 1.24 1.26 From Table 6 30 Add'l funds Needed For Coverage $ - $ - $ - $ - $ - $ - $ - $ - $ - From Table 6 371- 132 32 Connection fee shortage in rates -City $ - $ - $ - $ 160,000 $290,000 $ 290;000 $ 290,000 $ 290,000 $ 290,000 31] 33 Connection fee shortage in rates= District District $0 $0 $210,000.. ;$235,000. ;$260;000 $265,000 $345,000 $345,000 $345,000 HF&H Consultants,; LLC Ukiah Wastewater =21JuiylO.xlsx 711412010 6:12 PM 1 Table 1A. Summary Attachment4#2 HFBH.Consultants, LLC Ukiah Wastewater -21JuIyIO.xIsx 711412010 6:12 PM 2 Table 1R. Summary A C A E F G 11 1 J K L 1 City ofUkiahlWSD 2 Sewer Rate Study 3 Table 1A. Summary 34 35 36 Net Revenue Debt Coverage Ratio 37 200% 38 39 -*—Target Ratio 40 —N—Actual 41 190%0 —r—Minimum -For Rate Making Purposes 42 43 —Minimum - Per Agreement 44 180%° 45' 46 47 170% 48 49 50 51 = 160% 52 L. 53 d 54 C 150% 55 56 58 140% 59 L 60 C. 61 130% 62 $ 63 64 120% 65 66 67 68 110% 69 70 71 100% 72 2009-10 2010-11 2011-12 2012-13 201.3-14 .2014-15 2015-16 2016-17 2017-18 2018-19 73 74 75 HFBH.Consultants, LLC Ukiah Wastewater -21JuIyIO.xIsx 711412010 6:12 PM 2 Table 1R. Summary Attachment n2 HF&H Consultants, LLC Ukiah 1Qastewater-21Ju1y10.x1sx 71142010 6.12 PM' 9 Table 1A. Summary A C D E P G H I J K L City ofUkiahIUVSD 2 J3l Sewer Rate Study Table 1A. Summary 76 77 78 Fund 612 Balance 79 80 $4.0 81 tTarget Balance 82 —e�—MinimumBalance 83 84 $3.5 --•--Total Reserves without Increases 85 --*—Total Reserves with Increases 86 87 --- $3.0 -- 88 . , 89 = O 90 2.5 91 g $2.5- 92 92 93: v 94 ` -%95 cc $2. 0 %% 96 m ` Target Balance 97' 98 m $1.5 99 :too TO—, is 102 TO -3 c` Minimum Balance 104 a % I05 w $0.5 106 %. 107 108 109 $0.0 110 2010-11 2011-12 2012-13 2013-14 'R014-15 2015-16 2016-17 2017-18 2018-19 ill 112 `i -$0.5 113 114 115 � 1.16 117 118 HF&H Consultants, LLC Ukiah 1Qastewater-21Ju1y10.x1sx 71142010 6.12 PM' 9 Table 1A. Summary Attachment #2 A C D E F G H I l K L I CStyofUkiah/UVSD 2 Sewer Rate Study 3 Table 1A. Summary Rate Stabilization Reserves (Funds 622 and 642) $5 —♦—City Rate Stabilization Fund (622) a District Rate`StabilizaUon Fund (642) $4 $0. 2009-1.0 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16` 2016-1.7 2017-18 2018-19 -$7 HF&H Consultants, LLC Ukiah Wastewater- 21JuJy10.x1sx 7/14/2010 6:12 PM 4 Table IA. Summary Attachment n2 HFBHConsulfants, LLC Ukiah Wastewater-21JuW0.x1sx 711412010 6:12 PM 5 Table 1A. Summary A C D E F G 1-1 I J K L 1 City of UkiahtUVSD 2 Sewer Rate Study 3 Table 1A. Summary 162 163 District Special Fund and District Capital Fund Reserves (Funds 641 :and 650) 164 165 $5 166 —r—District Special Fund (641) 167 168 —a District; Capital Improvement Fund (650) 169 170 171 $4- 172 173 .. 174 N. C 175 O 176 177 — $3- 178 >v 179 v c 180 R 181 CG 182 183 $2- 184 N 185 186 187 } 188 189 $� 190 191 W 192 193 194 $0 195 196 2009-10 2010-11 2011-12 2012-13 201.3-14 2014-15 2015-16 2016-17 2017-1i8 2018-19 197 198 199 200 201 202 203 204 HFBHConsulfants, LLC Ukiah Wastewater-21JuW0.x1sx 711412010 6:12 PM 5 Table 1A. Summary Attachment 92 HFBHConwllants; LLC Uldah Wastewater-21July10.xlsx 71142010 6:12 PM 5 Table 1B. General AlB C I D I E I F I G I H I I J I S I L M 1 City of UkfahlUVSD 2. Sower Rate Study 3 Table 1B- General 4 Inflation Factors/Assumptions 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 . 2016-17 2017-18 201819 Notes 5 (1) General inflation Budgeted Budgeted ` 2.0% 2.0% 2.0%' 2.0%- 2.0% 2.0% 20% 2.0%' To Table 2A 6, (2) Personnel Cost Increases Budgeted Budgeted 4.0%' 4:0% 4.0°% 4A% 4.0% 4.0% 4.0% 4.0%: To Table 2A 7 (3) Benefits and Pension Cost Increases Budgeted Budgeted - 6.0% 6.0%- 6.0% 6.0% 6.0°%" 6.0% 6.0%- 5.0% To Table 2A g (4) Energy Cost Increases Budgeted Budgeted 2.0% 12.0% 2.0% 2.0% 2.00A 2.0% 2.0% 2.0% To Table 2A 9 (5) Interest on Earnings 3.04b 3.0% 3.0°% 3.0% _ 3.0% 3.0°/ 3.0%' 3.6% 3.0% 3.0% To Table'4 10 (6) Construction Cost Inflation Budgeted Budgeted' 2.0W 2.0% _ 20%..' 20%--. 2.0%,. 2.0%' 2.0%. 2.0% ENR Construction Cost Index,. SF Metro. 5 -year avg Y T (7} Growth In ESSUs - District Budgeted .<' „ 20 20 v ..` 30 30 30 To Table 4 12 Cumulative Growth Rate - District Budgeted 0.4020% 0,8046% 1:40700A: 20101% 2.6131%P 312161% 3:8191% 4.4221% 5.0251%'ToTabie:3 13 (8) Growth in ESSUs - City Budgeted .6 5 5 - 5 5 5 5 5 5 To Table 14 Cumulative growth rate - City Budgeted 0.0909%' 0.1818%` 0.2727W 0.3636%; 0.4545°% 0.5455% 0.6364%. 0.7273% 0.8182% To Table 3 15 (9) District ESSU 4975 4995 5015 5045, 5075 5165 5135, 5165 5195, 5225 Based on ESSU Growth In Assumption (7) 16 (10) City ESSU 5500 5505 5510 - 5515. 5520 5525 5530 ' 5535 ' 5540: 5545. Based on ESSU Growth in Assumption (8) 17 (71) Percentage of City ESSUs 52 51%r : 52 43°% 52 3546. 52.23%'. 52"16%,a 51.85% 51-73% 51.61% 51.49% (10)1(9)+(10); To Table 2A IS (12) Percentage of District ESSUs 47.49% 47:57%. 47.65% 47.77%` 47:90% 48.02°% ` -48.15°k 4827% 48.39% 48.51% (9U(9)+(10); To Table 2A 19 (13) City s Portion of W WTP Cap Expan 35:030/o 35.03% 35,03%. 35.03% 35.03% 35:03% 35:03% 35.03% '35.03% 35.03% From Participation Agreement 20 (14) Distdct's Portion of W Wf.P Cap Expan 64.97% 64.97%, 64.97% 64.97% 64.97°% 64.97°A 64,97%' 84.97% 64.97% 64.97% From Participation Agreement 21 (15) Connection Fee (For 1 ESSU)- City $10,911;. $10,911 $10,91.1 $10,911 $10,911 $10,911- 510,911 510;911 510,911' $10,911 Ordinance No.1075 22 (16) Connection Fee (For 1 ESSU) - District _ 510,911'_. _ 510,911 $111,911 _ ,$10,911 $10,911 $10,911 510,911 510,911 510,911 510,911 Ordinance No. 27 23 24 Table Index 25 Table 1A. Summary 26! Table 1B. General 27 Table 2A Revenue Requirement 28 Table 2B. Budget Detail (Fund 612, Divisions 3505. 3510, 3580 and Fund S41, Division 7402) 29 Table 3. Revenue Increases 30 Table 4. Reserves, 31 Table s. Capital Improvement Projects 32 Table 6. Debt Service and Debt Coverage 33 Table 7. RateSemrnary 34 35 Target Fund Balances 36r City/District Operating Fund 37 Purpose For O&M cash flow during the year 38 Funding priority Highest 39 Minimum balance Cannot go negative 40 Target balance Two Months of Shared Operating Expenses, CIP Target Balance, and Two Months Shared Debt Service 41 CCti r/DishictCapitalimprovement Fund 42 43 Purpose To be used for replacement of Equipment! Facilities d4 Funding priority Low. 45 Minimum balance Cannotgo negative 46 Target balance $500,000 47 48 Rate Stablization Fund 49 Purpose To subsidize rates when the Operating Fund experiences deficits In the fund balance 50 Funding priority Low 51 Minimum' balance Cannot` go negative 52 Target balance.. 6 Months Operating Revenue Re urements HFBHConwllants; LLC Uldah Wastewater-21July10.xlsx 71142010 6:12 PM 5 Table 1B. General Arad -d s2 UMehlvfdemelel-21J*J lrf t HFBRC -uemdc, LI.0 7 T 9-k 7A Ae-eAeq�aenx.o 7114WID Q.t2PM A I B I C D E F O f7 1: I R. L M N 1 C1ty er.Ukt gmD 1 Swml RdeBardy 3 Tah1n214,11 cRequlrcmmt 3 1 fw 200910 2010-11 2011-12 201243 2013.14 2014-15 2111&16 2M47 2017-18 1019-19 Notes Revemm.RegWrcr=ft-Shamed -6. 7 SharedOper*ft E*ermcar 8 an 3505 sob -i -d Berrafds S232A29 3M.OT7 $240,595 .3251,613 $263,155 3275]47$287,917 $301,194 3315,707 5329,889 From Table 2A g 3510. SaWk weenefds $399,365- 3501,966 $524,957 $549,019 $574,228 SW0,641. 3628,316 $657,318 5687,712 .$719,567 From Table 2A 10 Swarms new Benefit 'S6ot,189 $870,821 $910,340 S951,722 $995,056 S1,04Q440 57.087,975 $1,137,765 $1,189,924 $1244,567 Frain Table 2A .3550 Subtotd $1,233,183 97,602,584 $1,675,692 51,752,354 57,9161379 $2,004,205 :32,096,277 17192,743 $2793,823 11 11 3505 Opwft-S WWWW" 550i.893 5768,160 57831544 5799214 .51,832;440 5515,199 3831,503 5548,133. $855,095 5882,397 S900.045 From Table 2A 13 3510 Operall..a Makdamomce $1379" 5140,560 5143,371: $146239 $149,163 5137147 $155,190 $158,293 $161,459 $164,688 From Table 2A W 3580 Opendrml5 Midanmfx $1,152,565 51 99,415 $1,651,403 $7,664,031 $1,687,312 $1.731738 51,765,853. $1.321,463 :31,347,892 $1.374.450 From Table 2A Srd,rdd. 32792.135 32508,155 52,550,376 52,609,484: $2,661,674 52,714,9116 $2,769,206 52,744,851 $2,391,748 52,439581 15 16 3550 Capital Espandd0las 30 X310,000 5100,600x: 5100,000 $100,000 .$100,000 $10D,000 - $100A00 stoo,0110 $100,000. Subtotal SO 5310,000 $100,000 5700,000 $100,000 Sto0,o00 $1100.0w S100A00 StOD,000 5100.000 17 Total SharedOpem8n8£apenam $3,525,318 $4,421,039 $4,334710 54,461.838 $4,594,114 :34.731236 $4,573,414-. 34,541,1129 $4,684,491 $4,833,407 To Talk IH 19 Shared Debt Service $3,549700 $1,317,399 52,597,200 S3.89Q8G0 53,8500 2,0 53,850,5 00 86 53,5,8110 $3,089.400 13,889.200 53,595,600 From Table fi Less Cap F.sparM 20 Add4kr1o1 Shrumd Rev tailrom) 21 Ford614Fm Caped Project SD 50 SO 50 So 30 So so SO 50 FrornTalrk4 22 Total Ad*$..d Shared Revemre so $11 so $0. $0 $o :3o SO SO 5o Tela!Rev Rgmt-Shared Casts $7.074,516 S%73$AW $7,231,410 $8,392,638. 58.476,114 $BA12.076 $8760.214 58,430,729 58,673,091 58,729,007 21 Qi 3 26 Revcnro Raquiremrnt.-Wtyat Ukiah CdyAU-.bon ofSW dRev Rgmt 525156 5243% 5235% 5223% 5210% :51.98% 51.851% .51.73% 51.61% 51.49% From TabletB 27 7 Shared Expenses OperotleD Egm¢e:. $7,851,002 52,317,858. 37269,OZ6 :SZ:sM.212 52,393,536 $2.459,086 $2,526,956 $2,349,079 52.417,520. $2,458,509 From Above DahtS.W=-VAWP Bolls $1,063.542 3690.693 '$1,516,729 $2,031.955 52;022,524 32,017,057 $2,015,375 $2.012,050 52,007,095 $2,005,573 Frain Abovs 29 10 Ad&S..d Rewrote SO So 50 50. 30 So 50.. -SO 30 30 From Ab - - SWtW-Shared Emumcs 33.714,944. 33,08,531 $3,703,755 .. $4,362,197 S4,41%M $4,476,152 54,547333 $4,301,129 54.424.616 $4,494.182 7 12 Dked Espenea :Oa8o Forparseo. 'So $4.593 54.593 :$4.593 $4,593 -34,593 $4,593 $4.593 54,593 $4.591 ToTalde6 37 34 pe 614 Fines&Poag=/E-.G-Wmpeia $52,500 $57500 $52.500. 552500 �552xo $575o0: $52,500 :352,500. S52.500 35 Adddand Revenue I O -re) Fred 620 For DebtSeMw 'S0. 'S0. SO 50 :$16DA00 -$347.000 $290$347.003 5280,000. From Toldp4 76 17 Suhlalel• Direct Espertses. 50 357,093. $57.091 $57,093. $217.093 $347,090 5347,093 3347X3 5347,093 :5347,093. 5347,093 5747,093 39 City :R"Rq b -Shaved -Direct $3,714,544 $7,065,674 S3,542,018 54,419790: 54,633,152 $4.823745 3409,426 $4.705722 '34,7717119 $4,841,275 40 41 Rawntre RequucrraGl- District Dlsed All..&-olShared:Ray.Rgmh 47.49% 47.57% 47.651,6 47:77% 47.9056. 480251 48.i5Ys. 4827K 4839% 1857% From Table l6 42 Shared 5xpernics- 51.674.316 $2.103,151 $2,065,184 52.131.626 52700.578 52272, 51 52.346,458 52,192;049 .52766,971 52.744.498 FromAhwe 43 Op-obtOF->4>� DebtSevice-WWTPBauda- $1,655,658 5626,706 $1.180,473 51.856,815 $1,859.476 ::57,563,733 $1.471,422 51,877,550 :51,502,305 $1,809,927 From Ab - 43 7s Adit.]Reverwe .30 SD So 50. 56'. 30 SO S0 30 10 From Ah - Sdrlatd-W-d5rpeaes.. $3,359.974 52,729,057 $3,445,655 53,990,441 54.1100.055 $4.135,884 $4717,881 $4.960.599 $4,149,075 54,234.825 46 47 DkedEspermcs 1io Sdaocs. Reawar $93,200 $115787 5119,695 $124,694. $129,682 $134,859 :$140,264 1145,575 $151,710. 3157,778. From Table2B 4H , 160 Conterace B Trekft Espeaae 35.700 50 ell 50. 30 40 :so 30 SO So. from Table 29 220 Tckphone 51500 $1.980 $2,020 ,$7060 52,191 52,143 52,186 $2.230 52.274 $2.320 From Table 2B 50 51 231 Prkr6r06 Publishing $400 _$400 5406 $416 $424 $433 $442 "3450 $459 $469 From Table 2B 52 '232. UMWAdvertldn0. S1A00 .$1,000 .$1,020 .51,040 $1.061 .$1,082 $1.104 $1,126 -$1,149 .$1.572 From Table 28 7, :250, C truCtual Sallow ;$36,156: 339,320 $40,106.540,9!19 . 541,727 542,561 543,412 544781 $45.166 546,070 Frain Table 2B 34 262 -fit Oterh OPIMM13V.E�P�' ..30 523,906 5.14,354 $24.872. $25,369 325.877 .526,394 526.922'. 527.460 $28;010 From Toblo.2B 61145E Finss6 Fawaimr-meromyrepois. 551,902 551,902 $51,902 351.902 351,902 $51.902 351,002•.. 351.902 SS1.1i02 55 56 svtddd 5138,156 $233,795 52351,739 5245,883: $25Y287 $258.868. 3M.705' 3272,786 $280,121. :5257.720 To7611106 . 57 AdManalReveractol(k m). so $0 SO $0 50 "SO 50 S0 SO From Table 4. 59 Fad641' FarD=U)00*C)Ps' FOW 650 For Debt Service: So $0 SO $0 .3210.000 $235,000 .$UD.OW 5255,000 5345,000 $345.000 S345.000- From Table4 59 .Su6lOW 30. 30 $0 3210.000 $235,000 5260.000 - A00: 3345,11011 3345.000 2345.0110: !A 61 SUblold-Direct Eryemes. :$138.156 :3233.795 $239.739 $455,593' $487257 .$518.668 .$530.705 $617786 3625,121 3632,720 62 Olsricl Rev Rgnds-Shared -Direct $7,4986130 $2,963.652 .53.656,794 54,446,336. $4,547,322: .54;654,762 $4.748,586: $4,687,355: "$4.774.197 $4.567,544. 63 UMehlvfdemelel-21J*J lrf t HFBRC -uemdc, LI.0 7 T 9-k 7A Ae-eAeq�aenx.o 7114WID Q.t2PM Attachment 92 JAI B I C I D E IF G H I I I'J 1. L M I N 1 O 1 City of Uklah1UVSD 2 SewerRateStudy 3 Table 2B. Budget Dotail (Fund 61Z Divisions 3505,351D, 3580 and Fund 641, Division 7402) 4. Table 16 Budgeted Adopted g .Factor 2009-10 2010.11 291142 2012-13 2013-14 2014-15 201546 2016-17 2017-18 2018-19 Notes 6 Division 3505 r Administration .&. General 7 Salaries and Benefits 3 110 Salaries, Regular (2)5159;762 5164,325 $170,896 5177,734 $184,843 $192,237 $199,926 $207,924 $216240 $224,890 9 141 Retirement(PERS) (3) 528729 $29,618 531,395 533.279 535,276 S37,392 $39,636 542,014 .544,535 $47,207 t0 151 Group Insurance (3)- 526,631 $26,355- 527,936 $29,612 .$31,389. $33,273 $35,269 $37,385 $39,628. $42,006 71 152 Workers Comp Insurance (3) 56,791 $5,573 $6.967 $7,385 S7,829 $8,298 $8,796 $9,324 $9,883 $10,476 12 154 Medicare (3) 52,461 $2,384 52,527 52,679 52,839 53,010 $3,19D $3282 53,585 53,800 13 155 Unemployment Insurance (3) 5255 $822 SB71 5924 $979 51,038 $1,10D" $1,166 $1,236 $1,310 14 Subtotal $232;629 $230,077 $240,595 $251,613 5263,155 $275,247 $287.917 S3D1,194 $315,107 5329;689 15 -1,116 4-8% 4.6% 4.6% 4.6% 4.6% 4-5% 4.6% 4.6% 16 Operations & maintenance' 17 160 Conference& Training Expense (1)51,000 S25o0 $2.550 S2,601 $2,653 52,706 $2,760 $2,915 $2,872 $2.929 is 210 Utilities (1) 5735 5735 5750 5765 $780 $796 Sail SB28 $844 $861 19 220 Telephone (1) $2,000 520411 52,081 $2,122 $2,165 S2,206 S2,252 $2,297 $2,343 $2,390 20 250 Contractual Services (1) 5389.464 5360,000 $357,200 $374,544 S382,035 $389,676 $397,469 $405,418 $413,527 $421,797 21 260 Dues & Subscriptions (1) $7,000 $1,020 $1,040 $1,061 $1,082 S1,104 $1,126 $1,149 $1,172 .$1.195 22 262 Memberships & Meetings (1) 5750 $765 $780. $795 $812 S828 $845 5662 5679 5896 23 280 BumiarAlarm Maintenance (1) 5344 $351: 5358 $365 5372 $380 $388 $395 $403 $411 24 291 General Government Service Char{: (1) 5139,660 $141,963: 5144,802 $147,698 $150,652 $153,665 $156,739" $159,873 S163,071 5168,332 25 292 Purchasing Dept. Charges (1) 525,632 520,957 $21.376 521.MM $22,240 522;685 $23,138 $23,601 524,073 $24,554 26 302 EqulpmentMaintenance &Repair (1) 50 S5o0' 5510 $520 5531 $541 $552 5563 $574. 5586 27 305 Allocated Building Maintenance (1) $3,527 $3,733 $3,608 S3,804 S3,961 54.041 $4,122 $4,204 $4,286 $4,374 28 310' rAlieeated'Dispatch Charges (1) 510,000 5110,000- 510.200 $10,404 $10;612 $10;824 $11,0!}1 S11;262 $11,487 511,717 29 320 Biping&Collection (1) 5151,020 $136972 $139,711 5142,506 $145,356 $148,263 S151,228 $154253 $167,338 5160;485 30 330 'Rental or Land 8 Buildings (1) 511058 55;= $5.475 $5,565 $5,697 55,810 55,927 56,045 $6,166 56,2119 31 332 Corporation Yard Charges (1) 55;407 57,932 56,096 58,258 S8,423 $8.591 $8,763' $8,938 59,117 $9,299 32 340 Allocated Insurance (1) S52,762 $52,739 553,794 554.870 $55,967 S57,OS6 $58,228 559,393 $60,581 $61,792 33 411 Postage (1) $7,500 :$1,500. S1,536 .$1;561 $1,592. .$1,624 $1,656 51,689 51,723 $1,757 34 450 Fuels & Lubricants (4) SD $10D $102' 5104 $105 $108 $110 .5113 $115 $117 35 630 Taxes & Fees (1) 536 50 S0 $0 so $0 SD 50 50 $0 37 690 Supplies (1) $8AOD581000 58,160' $8,323 $8,490 $8,659 58,833' 59,009 $9,189 59,373 39 696 .Uncollectible Bills (1) . 58.000 $11,000 S11220 511,444 $11.673 $11,907 $12,145. $12,388 512,636. 512,888 39 Subtotal $801.893 $768,180 5783,544 S799,214 $815;199 $831.503 $848,133 $865,095 5882,397 $900,045 -4.2'.5 20$6 .20% ZO% 2.0% 2.0% 2A:b ZD% 20% 40 41 3505 total $1,034,522. .$998267 $1,024.139- $1,050,827 $1,078,354. .$1,106,750 $1,136;050. $1;166,289 $1,197,506 $1,229;734 42 43 Division 3510 -System Maintenance 44 Salaries and Benefits 45 110 Salades,RegWar (2) 5262,258 5323,625 5336571 $350,034 $364,035 $378;597 $393,741 $409,490 $125,870 S442,905 46 -'111. Salaries. Non -Regular (2),, $9,000 (510,515,. $10,998 $11.438 $11,895 512,371 $12,856 :$13,381 $13,916. $14,473 47 115 Satades,Overtime (2) $6,075 57360` $7:654 57.961 $8;279 $8,610 $8:955 $9,313 $9,685 $10,073 48- 118 Standby Pay, (2) 511;999 $15,872: $18,507 517,167 $17,854 :$18.568 519,311.. $20,083 $20.886. .$21,722 49 141 Retirement (PERS) (3) 541854" $56,215 $62,768 566,534 $70526 $74,758 $79 243 583,998 $89.037 $94;380 50 151 Group Insurance (3) 55151a $63;450 567,257 $71,292 $75,570 580,104 $84,910 590,005 $95,405 $101.130 51 152 Workers Camp insurance (3) 511 5,11 514,297 $15,155 $16,054 $17,028 $18;050 $19,133 $20,281 $21,497 $22.787 52 154 Medicare (3) 54,174 55,183 $5,494 $5,824 $6,173 58,543 58,936 $7;352 57,793 58;261 53 155 Urtempioyment insurance (3) $425 51752'. $1,857 $1,969 $2,087 $2,212- 52,345, $2,485 $2,634 $2,792 54 156 F.I,C.A (3) $558 _S656' 5695 $737 5781 5828 5578 $931 $966 51,046 55 Subtotal 5399,365 $501,986 $524,957 $549,019 $574,228 1600.641 $628,315 $657,318 $687,712 $719,567 To Table 2A 56 257% 4,6% 4.5% 4.6% 4.6% 4.6% 4.6% 4.5% 4.6% HFdii:Consuaanls. LLC Ukiah. Wastewater-21J*10.slsx 7/14/2010 6:12,FM. a Table 2B: Budget Delad Attaclancnrtl2 Ukiah IYastewater-21Juyi.O.xlsx HFdHConsu tants, LLC g - Table 28: 8udget.Aelad 7/14/2010 6:12 Phi Al0 I C I D L F G IH 1 ] [i L M N 1 0 t City of UklatdUVSD 2 SawerRate :Study 3 Table 2B. Budget Detail (Fund 612, Divisions 3505, 3510,3580 and Fund 641, Division 7402) q Table 18 Budgeted Adopted 5 Factor 200940 2010.11 2011-12 2012-13 2013-14 2014-1S 201546 201fi-1T 2017-18 201849 Notes 57 Operations & Maintenance St 160 Conference & Training Expense (]) 51,000 52,500. $2,550 $2,601 $2,653 52,706 52,760 $2.815 $2,872 52,929 59 210 Utilities (1) 51.719. $1,7201 $1,754 $1.789 $1,825 $1,862 $1,899 $1.937. 57,976 S2,015 60 250 Contractual Services (1) S20.000 $0.' $0 5o so So 50 5o So 5o 61 262 Memberships & Meetings (1) 5200 $200 $204 S20B $212 $216 $221 $225 $230 $234 62 302 Equipment Maintenance & Repair (1) $5,000` 58,60058,772 $8,947 59.126 $9,309 59,495 $4.685 $9;879 $70,076 63 303 Vehicle Repair&Maintenance (1) 544 6 $62Aw- $53,550 S54;621 S55,713 556,825 $57,964 $59.124 $50,305 $61,512' 64 440 Small Tools (1) $4,000" 58000 $8,160 $8,323 58,490 SB,659 58,833 S9,0D9 $9,189 $9,373 65 450 Fuels & Lubricants (4) 515,000 $16p00 $15,300 815,606: $15,918 S16,236 $16,561 $16,892 $17,230 $17,575 66 530 Taxes & Fees (1) $2,000 .$2,040; $2,081 $2,122 $2,165 52,208 $2,252 52,297 52;343 52.390 6T Penalties (1) .$tib. 50:: SD $0 $D S0 So so $0 50 68 .639 690 .Fines& Supplies (1) $44,700; $59,000 S51.000 $52,020 553,060 $54,122 $55,204 S56,308 S57,434 558,583 b9 720 Reimbursable Projects Subtotal (1) - . " SD $137,677 $0. $140560 So $143,371 so $146,239 so $149,163 $0 $152,147 so $155,190 $0 $158,293 SD $161,459 so $164,688 To Table 2A 70 71 Z1% 2.01A 2.0% 2.096 2.0% 2.01% 2.0% 20% 20% 72. 3510total $537,042 $642,546: $668;328 $695,258 $723,392 $752;788 $783,508 '$815;611 $849,171. :$884,256 73 74 Division 3580 -Treatment Plan Operation & Maintenance 75 76- Salaries and Benefits 110 Salaries, Regular (2) $38D,809 $545,043 5566,845 $589,519 $613,099 $637,623. $663,128 :$689,653 57t7,239 $745,929 ?7 111 Salaries, Non -Regular (2) so 514;560 $15,142 $15.748 516,378 $17,033 $17;714 518.423- $19,160 $19,926 78 115 Saladas,`Overtime (2) 538,052 $47,313: 549.208 $51,174 $53,221. 555,350 $57,563 x$59,866 $82,261 564,751 79 118 Standby Pay (2) $28,968 $29,574° $30,762 531,993 $33,272 $34,603 535,997 $37,427' $38,924 540,481 so 141 Retirement (PERS) (3) $59615 S101)227>, S106;241 $112,615 5119,372 $126:534 5134,126 S142,174 $15D,704 $159,747 81 151 Group: Insurance. (3) S57,697- $95.562= $101,296 $107,373 $113,816 5120,645 S127,684 5135.557 5743.690 $152,311 82 152 `Workers Camp Insurances (3) $18,200 S25,480 r $26,988 $26,607 $30.323 $32,143 534;071 536;115 $38282 $40,579 83 154 Medicare (3) $8 00` 59229- $9,783 $10,370" $10,992 $11,651 $12,350 $13.092 $13,677 $14;710 4- 155 Unemployment Insurance (3) 5845 -52,945.. S3,122 $3,309 S3,5DB. S3,718. 53,941 $4,178 :$4,428 $4.694 156 FII.CA: (3) $903. ,'$903: 5957 S1.015 $1,075 51,140 $1,208 $1,281 $1.356 51,439 ,85 86 Subtotal $601.189 $870,821 $910,340 3951,122 $995.D55 $1.040,440 S1,087,975 51;137,765 $1,189,924 $7.244.567 To Table 2A ,87 44.8% 4.5% 4.5% 4.6% 4.6% 4.6% 4.696 4.6% 4.6% 88 89. Operations & Maintenance 160 - Conferences& Training Expense. (1) $B ODD. 510,000,. $10;200 $10,404 $10,612 510,824 $11,04.1. $11,262 511,487. $11,717` 90 210 Ut810es (1) $345 00 5314,000. 5322,320 5328,766`, S335,342 $342,049 $348,890 5355867 5362,985 5370,244 91 214 Natural Gasr& Propene: (4) 55,000 57;000 " S7,140 $7,283 $7;428 $7.577 57,729 $7,883 $8,041 58202 92 220 Telephone (1) 53. 800 $3.800' $3,876 53,954 $4,033 $4,113 54,196 $4,279 54,365 $4.452 93 250 Contractual Services (1) 5154 240 5450000 5488,180 $477,544 $487.094 5496,836 $506,773 $576,909 5527;247 5537,792. 94 260 Dues&Subscriptions (1)S] !iq 42,100 ' $2142 ,,185 $2 $2,229 $2,273 52,319 $2;365 $2,412 52,460 45 280 Burglar Alarm Maintenance (1) 52.400 52400: $2,448 $2,497 $2,547 52598 52,650 $2,703 $2,757 SZ,812. 96 302 Equipmen6Maintonanco 8 Repair (1) 395.241 568,000.. 570,380. S71,788 $73,223 574,688 576,182 $77,705 S79,259 : $80,844 92 303 "VehicieRepair&Maintenance (1) $6.000 -.$8,510.: $6,640 .56,7 73 56.908 57.047 57,188 57.331 57.478 .$1,149 .57.628 51,172 98 305 Allocated Building Maintenance (1)51000: 51;020 S1,040 S1,061 $1.082 51,104 $1,126: 99 440 Small Tools - (1) 5550` ,000 -:53,5Do. $3,570: $3,641 $3,714 S3,789 S3,864'. 53,942_ $4,020 S4,101 100 450 Fuels 8 Lubricants (4) 54;0 -55;000 $5,100$5.202 $5,306 $5,412 $54520 $5,631 $5,743 S5,858 520 Chemicals (1) 5200 000.: ,5200,000;. $104,01)0 5208,080 $212,242 -$216;486 $220,816 $225.232 $229,237 $234,332 -101. Toe :540 Lumber& Building Supplies (1) 5500 51,000' $1,020 $1.040 $1.061 S1,062 $1.104 $1,126 $1,149 57,172 103 630 Taxes & Fees (1) $18,536 519,111 $19.493 $19,883 S20,281 $20.686 $21,100 $21,522 521.953 522 392 704 539 Fines& Penalties (1) 4 $500DD"." 551,000 $52.020 553,060. 554,122 555204S56;308 557.434 :$58,583 705 682 Interest Expense {1) $426 999 $425,994 $434,514 5443;204 5452,088: $461,110 5470,332. _ __ SO S0; 106 .690 Supples (1) .._.. 520.000. __. _ :518,000:: $18;360 $18.727 $19.102 .$79.484 $19.873 520.271 S20.676 _$21.090 107 Subtotal 51.352;565 $1,599,415 $1,631;403 $1.664,031 51,697,312 $1.731,258 $1,765,8113 $1,321,463: 51,347,892 $1,374,850 To TableZA 108 18.396 20% 2.0% 2.0% 20% 2A% -25.2% 20% 2.0% 109 3580 total $1,953;754 $2,470,236 $2,541,744 $$875,763 $2,692;368 $7,771,699 $$853,868 $2,459,228 $2,537,816 $2,619,417 610 LI 11 Total Departmental Shared Expenses 53,625.318 $4,117,039 54 234,210 $4.361 ,836 $4,494,114 3 631236 773 414- $4,441.129 54,584491 54,733,407- Ukiah IYastewater-21Juyi.O.xlsx HFdHConsu tants, LLC g - Table 28: 8udget.Aelad 7/14/2010 6:12 Phi Attachment 92 HF&H Consultants, UG _ UNsh:Wastmater-21Jutyf9. d5x 7/142010.412 PJA 10 Tabb28. Budget Detail JAI B I 6 I D I E I F I G I H I t 1 3 1 K I L I M I N 1 O t City of llkiaftlMD 2. Sower Rate Study 3 Tabte 2B. Budget Detail (Fund 312, Divisions 3506,, 3510, 3580 and Fund 641, Division 7402) 4 Table 18 Budgeted Adopted 5 Factor -2009-10 2010-11 2011-12 .201243 2013.14.. 2014-16 2015-16 2016-17 2017-18 201849 Notes 112 113 Fund 541- Division 7402 UVSD Direct Expenses TR 110 Salaries. Regular (2) 593,200 41 5;207, $119.898 5124,694 $129,682. $134,869 $140,264 S145,875 5751;710 5157,778 115 160 Conference BTraining Expense 11) S5,700 - S0 SD s0 50 50 50 $o so 50 T56 220 Telephone (1) S1,6D0 $1;930 $2,02D $2;660 $2,101 $2,143 $2,186 52230 $2,274 $2,320 117 231 Printing 8 Publishing (1) 5400 $400 $408 $416 $424 $433 5442 S450 $459 $469 118 232 Legal Advertising (1) $11000 $1,000 $1,020 51,040 $1,061 51,002 $1,104 $1,126 $1,149 $1;172 119 25D Contractual Services (1) $36,356 $39,320 540,106 S40,909 541,727 $42,561 $43,412 544,281 $45,166 $46,070 120 :262.6!Other operating expenses (1) --523,908:. S24.384 524,872 $25,369 S25,877 $26,394 $26,922 527,460 528,010 121 Subtotal S 138,156 S 181,893 S 187,837 '$ 193,991 $ 200,365 5 206,966 5 213,803 5 220,884 S 228,219 S 235,818 1?2 123 Source: Ci Dt Ukiah BudgelAppmyed 10.22-09 unless otherwise noted. HF&H Consultants, UG _ UNsh:Wastmater-21Jutyf9. d5x 7/142010.412 PJA 10 Tabb28. Budget Detail AOxh—t 82 li Comulfam5; 11-C U fah 1Y.9-1¢-?IJulytn.alsc 4/2 IlFlti 7/1&H o CUMpop11 Tnble3.Rc,=tcImcases. A B 'C D'. B F G N. 1 J K L N1 1 City of UldahMSO 2 Sewer Rate Study 3 Table 3. Revenue Increases 4 5 6 Mos in lot FY Budgeted 7 of rt inv* : 2009-10 2010-11 2011-12" .2012-13 201344 _201415. 2015-16 . 2016-17 2017-18 2016-19 Notes 8 RATE REVENUE FOR SNARED. COSTS -9 Revenue from RiteswithoutRate Increases Revenue from Existing Rates -City- : $3,950,725 53,950,725 $3,950,725 53;950,725- 53.950,725 $3,950,725 53;950,725 $3,950:725 53,950,725 $3,950,725 From 2009.10.lJhiah Budget 10 71 Revenue from Account Growth -City -$1.796 $5,386 $8,976 $12,566 $16,156 $19,745 $23,335 328,925 530,515 Based anGrowlhinTable ..7B- 12 Revenue from Exisl"ng Rates - District_ _ 33,6971,876 " $3,698,816 $3,698,616 $3,698,816 $3,698,016 '$3,698,816 $3,598;816 $3,698,816 53,698,816 $3.698.816 From 2009-10 lJkiah Budget 13 Revenue from Account Growth - District $7,435 522,275 $49,9132: 563,041 .5&5.281 $107;521 5129,762 $152,003. $174.246 Based on Growth. in Table 19 14 Revenue from Existing Rates and Growth :57,649,541: $7,658;772 57,677,201 57,699,319 37,725,148: $7,750,977 $7.776,807 $7.802,638 $7,828,470 57,854,302 To. Below 15 Shared Revenue Requirements (S7.074.516) ($5.738.438) (67.231.410) 158 352630) (517 476114) (58:612.036) ($8,760,214) (58,430,729) (513;573,691) (38,729,007) From Table 2A 16 Not befora rate increase. $575,023 57,920,334 ... $445,791, ($653,319) (5750,986) ($881,059) (5983,407) ($628,091) (5745,221) ($874,705) 17 71 Rawmao from Rates with Rafe increaser. Incmaso 7n Revenue from rates 0.00% 0.00% 6.90% 15.80%. 3A0% .3:40% 3,40% 3.40% 3.40% 3.40% From Table 1A 19 6:9e 28.0% 32.4% 36.9%. 46.3% 51,3%To TabletA 20 Cumulative Increaso 0.0% :23.8% .41.5% 21 22 Total Revenue from Existing Rates Revenue imm'Current Rates and Growth :$7;649,541 57,658,772. $7,677.201 37.699;319' 57,725;148. $7,750,977 $7,776;807 $7,802,638. 57:828;470 $7,854,302. ,From Above 23 24 Revenue from Rate. increases FY M10 (eOeclive 711109) ..0 ..... 50 so 50 50 $0 s0 s0 S0. so 39 -25 FY 10.11 (eOectiva 711110) 11 $0 50 50 $0 s0. $0 so 50 s0 25 FY 11-12 (effective 711111) 11: 5485,563 5531253 55331035 $534,817 5536,6100 5538,382 3540,164. $641,947 27 FY 12-13(effective 711112) 11' $1.192,061 $1,304.793" $1,309,156 51,313;518 $1,317,88.1 51,321,244 :$1,326,607 28 FY 13.14 (effective: 711113) 11 .$298,046: $326,226 $327;315 $328,403'. $329,490" $330,577 29 FY 14-15 (effective 711114) 11 " - S300,21O 5338,444 $339,566 5340,693 $341,817 30 FL 15.18(e0edtvo 711115) it 5320,789 5351,114 $352,276. -5384,253 535$439. 31 FY 1617 (etfeclivo 711115) 11 - $332.797 5285:455- 32 FY 17.16(etfealive 711117) 1t, $345,252 $377,881 33 FY f8.19'(efMdve:711/18) 11;: 5358'168 34 Subtotal -Revenue frum Role Increases, 50 so 5485,503 $1.723,314 $2.135,874 $2,479,411 $2,7736,566. 53.208,145. 53,594.372 $3,995,891 35 Total Rate Revenue With Rate Increases $7,649,541 57,658;772 '58,162;764 39,422,833 59.861,022 $10,230.388 510.613,473 $11,010,783. 511,422;842 $11,850,193 36 Revenue Requirements 157074518) (55738438) /57231410) "(58352638) Ll .476-114) (58:612.036) (58,760,214) (50,430;729) (58.573;691) (56:729.007) From Above 37 No after Rate Increase $575,023 $1,920,334 $931,374 $1,059,995 51,384,908 31,618,352 57,853,259. $2,590.055 52,849,751 $3,721,786 TO Table 4:- Fund 812 39 39 tNCREMENTAL RATE REVENUE FOR DIRECT CITY COSTS 40 Revenue' from Rates without RateIncrease3 Revem7e{fore Ex1s0n0 Rales 53,950,725 .:.. .53,952.521 53.956111 _53.9$9;701, ..,:-,83,4)83,291 _53,966,881, _53.97O4>a_, .x,;;53,974.050.. 53,977;650.__53991;240 Pro rated from above 41 42 Revenue from Rate Increase SO so $254210 5900007 51.112.791: $1.288687 $1:470,684 $7650540 $1.854.944 $2.057,309 Pro rated from above 43 Revenue" for Shared: Costs :$3,950;725 53;952,521 54;210,321. 54,859,708: 55,078,082: 551255,568: 55,441,335 $5.633,601. 55;832,594" $6.038,549 To Below 44 45 46 revenue from Rates with Rate Increases.. Incremental Increase In Revenue tarDbact Costs 00% =""' 0:0X'" """"0.0X` :To Table IA 47 Cumulafive Increase 0.0% QO% 0.096 0.075 O.0"6 Qf19G 0.0%. 0.0% 0.0% 48 49 Revenue for Sllgred.Costs. $3,950,725 $3;952;521 $9,210,321" 54,859;7100 55,076,082, 55,255,569 $5,441,335 55,033:1301. 55832,594. 56:03,9;549 -From Above S0 Revenue from Rate fnemasas Tnr Direct Costs SD $0 50 50 so $0 50' 31 FY 09-10 (effective x91109) 0. so $0 s0 s0 80 $0 so: so s0 52 FY 10.11 (eOective711110) 11. 50 So so s0 's0 50' S0. 50 so 50_ so 73 FY 11-12:(effective 711/11) 11t so s0: so so so $o. 50 54 FY 12-13 (effective 711112) 11:: so so $0 50 50. 50 55 FY 13-14.(effeclhre 711113) 111 so so $0 50. 50 -56 FY 14-15:(a8ective711114) 11: $0' 0. so 'S7 FY 15.16(aOedlve,7/1/15) 11`" $0 $ so s0 58 FY 1617(oOeetive 711/15) 1j: so. 50. SD 59 FY 17-18{e8ecOve:7/1117) 11: s0 .60 FY 16-19:(effea" 7 IIIS) 1� "_ - so 50. so. 50- so 50. s0 $o 61 subtotal- Incremental Revenue so s0 :so ($57,093) (S57.093). .(557.093). ($217.093) (6347;093) ($347,093) ($347,093) ($347,093) _ (5347.093): From Above 62 Direct Revenue Requirements 1$57,09) 15217,003) ($347,093) ($347,093) (5347,093) (5347,093) (5347,093) To Tablo 4"=Fund.622 +63. Not attarincraamm llncrmase _. $0 (557,093) ($57,093)" 64 65 .. Total City Rata Rovenuefaaease-Sbared:+.Direct . 0;00%: 0.00% '8:90%' 15:80% 3.40% 310% 3A0% 3.40%. 3A0% 3.40% 51.3% 66 - - - - Cumulafive.Immase -0.05% 8956 23.8% :28.095 324% 36.9% -41.5% 4E3% 67 6s -Estimaleditermentas ofeolrections in FYinwh(ch rate ii=oase takes.Place li Comulfam5; 11-C U fah 1Y.9-1¢-?IJulytn.alsc 4/2 IlFlti 7/1&H o CUMpop11 Tnble3.Rc,=tcImcases. Auadunaud2 i Rale study I, Revenue Increases Me%In lst FY Budgeted of rt lne• 2009-10 201041 2011-12 2012.13 2013.14 2014-15 2015.16- 2016-17 2017-18 2018-19 Nates RATE REVENUE FOR DIRECT DISTRICT COSTS tate: without Rate Increases sisl ag Rotes: $3.698.016 - $3,706,251 153,721;091 $3,739,610 ` . $3,78,'f,557 53;784,097 ;53,008,337 _ 53,828,578._ , 53,850,4,19 , $3;073,052_. Pro rated from above evenuoforShared Costs. evenrto from Rate Increases for Direct Costs FY 09-10 (effective 711109) s0 '$3,706,251 FY 10-11 (effective 711110).. 11 FY 11-12(effective '711/11) 11 FY -12-13 (effective.711112) 11 FY 13.14 (effective 711113) . --11: FY 14-15 (offective 711/14) 11 FY 15.16 (effective 711115) ` 11 FY 16.17 (effective 711115) 11 FY 17-15 (alfenive.711117) 11 FY'18-19(effective 711118) 11, _.... Subtotal- .Incremental Revenue 0.0% ' so 53,698,016 s0 '$3,706,251 .$231373 53,952,463 5823,307 $4,552,925 51,023083 54,784,940 $1,190.724 .$4,974,820 $1.365,802 $5;172,139 $1,548,605 55,377,192 81739428 $5,590,248 31,938,582 Pro rated from. above. 55,811,644 To Below 710% '0.0% ....0.0%.. 0.0% 0.0% ...... -0.0%.. ,0.01 --- 0.0% 0.0%,..- 0.0%.... .-. "Table 3. Revenue In 463% 0.0% 0.0% 0.0% 0.094 0.09E 0.0% Q096. 0.0% 0.0% $3,698,816 $3,706,251 53XZ463 54,562,925 $4,784,940 $4,974,820 $5,172,139 $5,377,182 $5,590,248 55,1711,644 From Above s0 s0 50 $0. $0 s0 s0 $0 s0 s0 $7.750,977 $0 s0 so s0 s0 so $0 s0 50 3:12% 3.12%. $0 50 so s0 50 $0 30 s0 $0 so so so $0 so so s0 s0 s0 s0 $0 so s0 s0 s0 s0 s0 - So s0 $0 s0 so s0 s0 $0 50 From Table 2A To Table 4 Fund 642 at. District Rata, Revenue. Increase - Shared +:Direct 0.00% 0100% 6.90% 1580% 3.40% 3.40% 3.4011. 3.40% 3A0% 3:40% cumulative Increase 0.0% 69% 23.8% 28.0% . 32.4%. 36.9% 41.5W 463% 51:3%. W Rate Revenue -.Shared and: Direct $7;649,541 '$7,658,772 S8,16Z,784 59,422,833- $9,861,022 $10,230,388 $10,613,473 511,010,783 $11,422,842 $11;950,193 renue from Increases'- Shared and Direct s0 s0 --5485,883, $1.723,314 52,135,874 52,479,411 521376,666 $3,208;145 $3,594,372 53,995.891 mnuafrom Existing Rates ' $7,649.541. '$708,772 $7,677,201 $7,899,319 57.725,148 $7.750,977 $7,776,607 .$7.802,038 57;020,470 $7,854,302 -IA a Revenue Increase- City and: District Combined O,W% 0100% .6,33%- 14.48% 3:12% 3.12%. 3.12% 3.12%. 3.12% 3.12% To Table s8mated* of months of eallectians In FYin which rete Increase takes place. HF&H Consultants, LLC. Mah WastMaiet- 213ulyl0-4m 7/14/2010 6:12 PM Pase 12 Table 3. Rel m Increases UA.bb W4deearer-21Julyty w 14FANC-daMe, LLC. 13. 7abb 4. Re - 7/142010 6:12PAI A I B C I D IE F G 31 [ ] tiI L I M N I Cityef UkWNUVSD 2 Sawor Rate Study 3 Tablet Reserve. 4 Tab). 19. Estimated S Factor 2009-10. 201041 2011-12 2012-13 21113-14. 20141S 2015-16 2016-17 2017-18. :2018-19 Notes 6. ro,alDistdct OaemtiarG Fund 16121 Wilt Rato'Incrcue 7 %Rate Increase 0.0% 0.0% 6.9% 15;8% 3.4% 3.4% 3.4% 3.4% 3.4% 3.4%FromTbblolA 6 9.. Beginning Balance 21.877,2s9. 53,058.847 52,719,142 $2,689,945 $3,085;707 53:785,654 53.822227 $3244,744 $3,009,774 52.839255 l0 Increasel(Dedease) from Operations 5575,023 $1,920.334 $931;374 $1,069,995 $1,384,508 $1;618,352 $1,853.259 S758gD55 $2849,151 $3,121;186 :From Toblo3 It 12 Rayenues Non -Operating $221,41M528,.092-. $28,492 528,492 528,492 52&492W.492 ;$28,492 $28,482 528,492 Fmm gB-tO Ukiah Budget t3 14 Eapeedltares Capital Projects So $0 ($2114:000) ($200,080) _30 55757,793) (5993.673) ($1;286,933) (5143,506) SD From Table i5 16 Trsnsfers(to)8ram: Shared Capital lmprovemerds(614) ($944,915)x: 5486.080. (S1,,140,000) (S1,140,000) .(51,140,000) (S1,140.000) (S1:14D.OM (5570,006) (51.140,000) (51;f40,00)Ta Balm L7 From Rata SlabilizaBon Raserves (022 anti 642) $1.450.000 ($2.870,000) $275,000 5580,000 $525;000 S175.001) (5430.000) (Sf.100.0W) (51,650;000) (S1,7W.000). is Sulaelal-Trorufers SSDSJMS ($2373,920) (5865,000) (5580,000) ($015,000) ($965,000) (53570,900) (57,670.000) (52.990,00) (52.840.000) t9 Fund Subtotal $2,985;999 '12,633,753 :$2,810,008 $3,000,352 53,684,107 53.709:795 $3.140,306 52,918,358' $2.752,831 .$3,148,933 20 Estimated lnlerest an baWnee 15) 572,940. 585,389 $79.937 585,354. $101.547 .$112,432 $104,438 SSZ417 560,424 589,523 - 2l. Ending Balance $3.958,847 $2,719,142. 52,689,946 .$3,085,707 53,785;654 $3,822,222 $3,244,744 $3,008,774 $2,078255 $3,238,756 r Minimum Balance ;900,034- 5605,681 S601;p38 $1,036,835 $1,044923 51,056,648 $1;069959 $1,039,780 $1,051,120 $7,064,018 2Memhso(Cify OpE. andSharodDS $1,456,406 Sf.705.235 $1,89Z106 51.912,686 $1;9351339 51.960,03831.905;121 $1,9Z6,949 SL954,834 _2 Motubsbrshared OpEzarsfl)$•Total TargvfCIP _..23 Target 8aiwrce .$1,679,086. T4 25 CnvlD11tdct C2211211012 -mind Protects 16141 Saginnig9 Balance -. -43A68,359 $3,353,258 '$1.,698,038 $1,726.681 $1,731,714 51,712,842 51,660,1115 52,237;244 52231,370 52,126.257 71, Revenue s9 $11 59 W 50 50. 50 $O From Table 8 T7 Bond proceeds 50 So. Tit 29 E.P.matures CapitalPmjocts ($1;149,009) ($1233,000) (S1,162,800) (57,186;056) (51.209,777) (S7.233.973): (5620,326) (5641,913) (51;309,502) (31.335.092) From Table 30 31 Tronefcrs(to)rfrom: Fund 541-:OuddetOp62111=5 (521,675) so 39 50: $0. So 30: $0 59 59 To Bala. 32.. Fund 612 -Shared Operation 5944.015 (5496;090) .$1.,140;000 $1.,140,000. $1,140,090 41,140,000 -51,14.9,0DD: . . 3570,000 $1.140,000 $1.149,000': From Above. 33 Transfar (toyfrom Revenue Requirements for. 50 SO SO SD To Table 2A 34 +go CapHW Furlg Poyms-youMb s0 s0 so so -SO 50 : 35 Subsolul-Transfers 5823040. (3496,080) $1,140.000 51,140,900. $1.140,000. $1,140;000 .: S7,140jm $570.000. $1,140,000 $1,140,000 36. Fund 6ubloal $3252,429 51.624.170: `S7,678,038 31,68il'oub 51.661.937 $1,818,669 52,179,518' 52165,371. $2.081,368 :51,930,575 37 Estimated Interest an balance .(5) $100.827' $74.661 550.623 $51.100 .550,905 •$40,076 557.725 $56,039 $60.399 360.653 7a Ending.. Balance $3,353.286 $1;698;830: $1,723;061 $1,734,714.. $1,712,842' 11,668,845 52,237,244 $7231,370: 32,126;267 $1-,9910428 39 - UkAniurrBalance $0. $0 10 SO $0 3o SO so SO SO 401 7awtBalenc'o 1500,000 $500,000 :$5WWO 55MOW $500.000. :5500,000 $500,OW. 5500.000 SSW,= $5WWO :AerFinanoa DeparOneaf ;t 42 City Caa021 lmerovament Fund f6N8 Beginning Balance ,..,. 3942.002_ 5722603 5687476 5409.164 5127,653 3% 5663. 57;247 51,848 52,467 43 44 Revenue Bond Proceeds 50 SO $O $0 59 60 -50 SD. 50 SO From Table.6 45 SO.er Fees-arA Charges (8) .�.: WRAP[! 354:555 554.555. 354,555 554.555 554,555 554.555. 554555 $54555 554:555 From Table lBAssump. (0)'(15) 46 Expenditure.: Debi Service (5344.000) (5115.440) -($344;000): (3344,000) ($344.000) (5344,000). ($344:000) ($344;000) ($344,000) ($344.000) From 99.10 Ukiah_ Budget .47 46 capital Projects 'So so 50 So $0. so $0 50 W. 50 49' 50. Transfers(talfrcm:. City Rate Stawliz illan Fund (022) 50 50 $0 $D $0 SO 50 50 50 SO 51. City Revenue Requirements. - so. 30 So •50:. '..$160.006.. .5290.00 $20,000. 5299.000 5290,000 S29o.0W To Table 52 Subtotal-Transf.s -:$0: so 30 10. 3180.000. 5290,000 SMAW $290,90. $290.000 $290;000 53 fundSubtotat 5690,002. 5661,Z11 $393,032 $110,720 (51,792). 5652 $1,218 51,802 $2;403. $3,027 S4 Estimated lmendt on balance (S) '324.600: 520:765. $16,133. $7,933 $1,588 $11 523' $0 $64 $82. . 55 Ending Balance $727603 S662A76' 3409,164 $127.60 -S96 3663 _ 31.247 $1-846: $2.467 $3,106 36 57. City Rate Stabilization Fund 16221 Beginning: Balance _ $2,860,906. $2.164;743 $3.696,947 $3.603,780 $5.357.05 $3.065.503 5271204D SZ666.330: $2,975,841 :$3;679,599 .Sic S9 Additional lto)8rom: Sugdusl(Defics)-Atter increase fWDIMd Costs: .$0 (557,083) (557.993) '(557,093) ($217,093) ($347,093)I (5347,093) (5347,093) (3347;093) ($347,093)' From Table 60 Shared Operations (612) (5761;337) $1,504,700 .($143.967) :($292;452) ($169,325): (590.957), $212963: $599,016 S954.728 5875255 - 63 City Capital tmpmvem ffl Fund (620) : SD' SD SO 50- 30 50 50, Id s0 30 62 Subtotal -Transfers :($761,337) 51.447,607 (5201.060). (5349.555) ($386.418) ($438.050). ($124130) $711;426 SBOT,fi35 -53,581275 5528.162 - 63 Fund Sublotal .52,088,883: 53,610,350 $3,495.557 $3,254.224 32,970,676: $2.627,543 .52588.810. 52090,262 $4207,701 64:. Equmated)almost on balance 15) 374.050' $66.508 5707,693 3102.870 394;877 586.392 $79,528: 583,379 $96,324 $118,310 35 Ending Balance 17102,743 $3,696,947 $3;603;730 '.$3,367,095- $3,065,593 32.712,940 ,57666,736. $2,473,641 57;679,998. $4,326,072 5925,301 51,158,944 $1,134,513 11.165.100 $1,196,768 S7,229,S43 $1,254478 $1,174,540 $1.203,76 $1,244;254 Bmos CMy OPcWkV.Rm Ragl 6G TAI*Babaco , UA.bb W4deearer-21Julyty w 14FANC-daMe, LLC. 13. 7abb 4. Re - 7/142010 6:12PAI Aux(n ont r Ukiah Worta der- 2"10.d-- W4HC-=4.4s,)J.0 14 Ta6h.4. Reserves 7114*010. 5:12PM A 1 13 1 C I D I E F -G R [ ] S L At. N I City of UklahAIVSD 2 Sawet.Role Study 3 Table 4. Reserves 4 Table 13 Factor Estimated 200940 201"1 2011-12 _ 2012.13 2013.14 .2014-15 .2016.16 207647 1077-]B 201249 Nates 5 67 6a District Special Fund(6411 _ Boulaning Balance , .. $687,752_ 5580,947 $447289 :$480.703 $474,529 $408,785 5503;428 5518,530 5534,088 5550.100 69 70 Revenue Rt Increase from Gross Bond covemao ,.. SI) 50. :SO $O SO 50 50 SO 50 71 72 Expenditures Capitol Projects 50 so so 50 $0 So $D so so SO 73 74 Transfers (lo)lfrom: Capitol Projects (614) 521.975 50 So $0 50 so SD s0 SO 50. FmmA e 75 Revenue;Requkements 50 50 $0 'S0 s0 S0 SD so 50 $0 To Table 2A 76 Rale Stabilization. Reserve (642) (5736,150) (5157,987) So. 50 So 50 50 $0 $D. 50 30 So .From Below 77 District Capitol improvement. Fund (650) 50 $0 50 50 SO $0 0 'S0 SD 30 SO $0..F(em8010W 78 Sublatal-Transacts ($310,251) (5157.987) 50 s0. 5o 5 Fund Subtotal $571.071 $431,080 $447;250. $480.708 .$474,529 $460.765 5503.428 5519,530 5534,086 $550,109 79 Estimated Interest on balance (S) ' $18,876 .$15,329 $13.416 $13,821 314,236 $14.663 $15,103 $15,556 S79,023 $16,503 60 1 Ending Behtnce $669,947 $447,269 $460,703 .$474,620 $488,765 $503.428 35111,530 $634,086 $550,109 3666,612 H7 Ofxtdc)Canital lmmewoment Fund (9501 - S174,665 $154,092 $1,460: Wit $3.057 $453 $2,185 $3,308 $3,785 83 Beginning. Balance _. 5660,757- a4 Revenue SD $0 so 'S0 5o $0 $0 $O S0 50 a5 Band proceeds $218,220 $219220 5327,30. 5327,330 5327,330 5327,330 $327;330 $327,330 From Table lit A551111111). (WOO) 86 SevrefFeas and Charges 47) .5197,616 .$327.330. 87 Expenditures (5638,0007 (5214,113)($636.000) ($638,000) (5678,080) (5838,000) ($638000). {$835,000) (5838:000). (5038,0097 Fmm 09.101)klah Budget Debt Service. 5o 'so 59 50 50 SD so $0 SO .From ag-10 Ukiah Budget 89 Coptial Protects (3289,656) ($29.559). (570,150) ($30.753) (531.368) (531:996) (S32A36) (537.288) - (533:954) .(534.633) From 00.10 Ukiah Budget ga. 7420 OpemtionsA Maintenance (1) (53:198). 91. Transfers (to)from: SD 50 50' 5210.000 $275,000 $280.000 5255,Oso .5345:000 $345,000 5145,000 ToTable?A. 9? District Revenue Roqukemelft 150 SO -SO 50 SO SD 50 To atwve. 93 District Operating Fund (641) so 5346,852 $0 30 .50 5295,000 $130,000 5110.000 $80.000" 560.1100 $0 50 S0 77 Rete SIWWizoWn.Fund (642) $346,852 50. :5295,000. :$340.001) 3345.000 $340.900 3345;OOD $345.000 $34500- S45.000 75 Sublot01-Tronsters FundSubtatal: $163,971 -$149233 (5935) $37 '53,020 5401 $2.147 53227 33.683. 53,485 96 97 Estimated Interest (6) $70.715 ,$4.859 .52:290- $22 $45 $52 .S39 52,186 Sal $105- $3,788 slag $3594 9s Ending Balance 5]74586 5734.092 $1,460' $69 $3067 b463 .33,798 Disldct Rale SlAbiliznt(an Fund 4642) $3,00.000,: $2,547,952 $3.727225 $3.163283 $2,391,949 :'S1.6B0,471 $7,057,301 .$679297 5611,570 $904,120. Beginning Balance Transfers(toytram; ($233.705) ($299,739) ($455,803) (5487267) .(5518,588) (5530.705): .077,786) :(_x825;1 (.°672.720) From Table 3. Surplusl(De06Q-- A0vr.Inconse for Direct Costs [5138.165) so So 50 so 30 so $0. 50. District operating Fund (641) 3178.156 $157,887 $1,355,300 (5131,033) 30 ($287.538) (SIS5,675) 5207,037 5530.081 $495,272 5824.745- From Above III sharedOpm09an Fund (612) (S689,68J) (5346.852) 50 (5295:000) (5130.000) (5110.000) ,(584.043) -($00,000) (580.000) _so $0 'So District Capital improvement Fund (650) Subtotal -Transfers. (51.035.615) $1,289,492 (5865;772) (5853.431) (S752.942) {:862.917) (5403ASM (586.805) $270.155 $192,025. Fund Subtotal 51.637;444 33.061;453 52.309,852 $1,639,007 $1;016.01 5653.633 SSOZ493 S881.721 SS.0a6.145 Estimted Interest on balance (5) ,SZ,284,485 583A97 $89.781 $101.830. 582,087 300.484 $40.740. -:$1,057,30] 525,664 $19.077 WZ,399. 5904,120 $30.004 $1,126,149 Endla9 Balance 52,37,952 $3,727,225 53,15.1,283 52,797,949 57,699071 $1.136,075- $679,297 $7,770718 $611,570 $1,096,025 -$J,133,485 $i,tT2,449 80ros Operotarp Rev ROW Targe(Bolance 3837,158 $1.051,576: $7,032,592 S1:085,813 S1,J00,289 111 - 1 aReserve(Fund 612).W5heut Rofefnerease - ` 51,877,299 $3073,992 32.746;060. $2.241,110 5668.486 ($631,148) jq,172,383).. j�,6J6,936) (570,109,432) ;(514,035,152) Ill Beginning Balance 5576.023 $1,920,334 $44S.791. ($653,319) ($750.988) (SM3.407). (5620.091) ,(5745221) (5874,705) From7able3 U3 Surplusl(DendO. .(5861,059) 14 Revenues $42527, : $42,527 :$42.527 S42,527 542.527 $42.527 $42527 $42,527 542,527 S4Z,527 From 011-t0.ladah Budget 415 NonApomtMg Tid Fipanditures 50 So (5204.000) (5208,080) 30 (5757.703) (5893,073) ($1.286.933) ($143,SeM 30. 11 Capital Projects 711 .Additional (taufrom: (5044:915) $496.a6a ($1,14D,000) (51;140,000) :($1.140.000) (51,140;000) .($1,140000) y5570,00� ($1,140,000) (51,140,900) Il9 capital PMects.(614) 50 $0 - S0. SU. 30 50. 50 so 30 $O 1 Revenue.Rcqukertrerrls From Roto.StablOmOm Reselvas(622arrd.642). $1.450,000 (52;870,000)'5275.000 5560,000 5325,000 5175,000 (5430,000) (51.600,000) (St.9mm600) (51.700.000) 121 Subtotal -Tmmfers $505,085 (52.373.920) (5865.000) ($580,000) 15875.000) (5065.1100) :($7,570,OOW 151,070.000) (52.900.000) 552.840.000): 122 Fund Subtotal, 52,998,934 .52.582033 $2,707,378S842,230 .;($634.951) ($3,172,383) (b6.676.Mli) ($10;189.432) (514035.712) ($17,Jt17A5ID 123 124 Estimated Interest on bahu= (6) $73.158 1$96.027 '373732 52,241,110- 1W250 $868088 53.803 1$631,148{ -50 (53.172,783) $D 556,676,9361 $0 (310.199,432) so (514.036.712) 50 .1317.707.690) 125 Ending Balance S3.07IM92 52.748060 Ukiah Worta der- 2"10.d-- W4HC-=4.4s,)J.0 14 Ta6h.4. Reserves 7114*010. 5:12PM Anachrncat Y.2 JAI B I C I D I E I F I 6 I H I I I I I K I L I M I N 1: City "of.UklablUVSD 2 Sewer Rate Study 3 Table 5. Capital improvement Projects 4 5 Shared Capital improvement Fund (Fund 614), 2009-10 201041 201112 2012-13 201344 2014-15 201648 2016-17 2017-18 201849 Total Notes 6 Sewer Lateral Grants (Ill) $242,000 5244000 $242,000 : $242,000" $242.000 $242,000 "$121,000 $721,000 $242,000; ` $244000', $2,178,000" 7 Study of Recycling $25,000 5150,000 125,000 $25,000 $25,000 125,000" 512,500 $12,500 $25,000 $25,000 ` $350,000 8 Line Replacements $290,60D $148;600 $290,600 $290,600 $290.600 $290,600" $145,300 $745,300 5290,600 5290,600' S2,473,300. 9 Main Replacements $310,776 $302,016, $310;778 $310778 5310,778 $310;778 5155389 $155,389 5310,778 5370,778, $2,788,242 10 inOowAnfiltration $181622 5280;712 $761,622 5781,622: 5181,622' $181,622 $90,811 $50.811 '$181,622 $181,622 $1,733,688 11 System. Replacement : $90.000, $109,770. $90,000, $90.DD0- $90;000 $90,OD0, . - 545,000. $45.000 :.590,01:0:.:. _.$90.000_. $629,770 12 Total -Fund 614 $1,140,000 $1,233,000 $1,140,000 $1,140,000 $1,140,000 $1,140,000 $570,000 $570,000 $7;140,000 $1,140,000 $10,353,000 131 2.o% 4.00A 6.1% 8.2%, 10.4% 12,6% 14.91A 17.2% 14 Inflated Subtotal - Fund 614 $1,140,000 $1,233,000 $1,162,800 $1,186,056 $1,209,777 $1;233,973 $629;326 $641,913 $1,309,502 $1,336;692 $11,082,038 To Table 4 15 Shared Operations Fund (Fund 612) 16 Copper Source:ID 8 Reduction (14) 50 - $D 5100,000 5100,000" S0 50 50 SO $0 $0 " $200,000 17 Flow Monitoring System (18) $0 $0 $D 50 SD 50 ` $O $0 . ' $Oj, $D . $0. 18 Nitrate Reduction (210) $0 $0 $100,000 $10D,0tm . $0 $0 50 $0 5fl`: 50;. $200,000 19 Levee Maintenance (211) $0 SO $O `" $O s $0 S I50,oao' $0 50 50 ' $0 $150000 20. Pere Pond,Hydrogeologic:Study-PH2(213). SO:: $0 $ 50 "$0 $0 $0 $0 $0::.: i$0'. $0. 21 RecycledWater: System Master Pian (214) $0 50 Sll . $0 5D' SO `- 50 SO $0: $0 $0' 2-1 SewerSystem Master Plan $0 so $O:: ' S0'- 50 $0. " $0 $0 S0; $0 $0 23 Flow Equalization basin for WVVfP (12) SO" SD SD S0 $0 $0 5400,000 $725,0017 $125,000 5o $660,000 24 BlogasPowerGeneraflomStudy (222) 50 - 50 $0 S0; $6 550000 $9 $0 $.0' S0 $50,000 25 Class A Biosolids Compost Facility (3) $0 $D $D SO $0 5500,000 $500,000 $1;000,000 $0r" SO 52,000,000. 26 Future Unspecified Projects: 50:.-: _:$0 SO ; : 50 SO SO $0 50 SO ?,. 50, $0 27 Total -Fund 612 $0 $0 $200,000 $200,000 $0 $700,000 $900,000 $1,125,000 $125,000 $0 $3.250,000 28 2.00A 4.0% 6.1% 8.2% 10.4% 12.6% 14.9% 17.2% 29- Inflated ':Subtotal -.Fund ;612 $0 $0 $204,000 $208,080 $0 $767,703' $993,673 $1,266,933 $143,686 $0 $3,573,974 ToTable4 30 31 Source. City of Ukiah 2009.10 CoundlApgMyed Budget and Pubfic Works HFdH Consultants, LLC Ukiah Wastewater- 21Juy10xlsx 71142010 6;12 PM 13 7'abk:S.Capital .Pmlecls Attachment 92 Ma=BM'Consu/lanrs, LLCUklah.Wastewater- 21Jtdy10:xlsz 7/14/2010 6:.12 PM 16 Table 6. Debt Service A B C D E F G H ] J K L I City of UkiahlUVSD 2 Sewer Rate Study 3 Table 6. Debt Service and Debt Coverage 4 Budgeted 5 200940 201041 201142 2012-13 2013.14 2014.15 2015-16 2016.17 2017-18 2016-19 Notes b Debt Service 7 WWTP Bonds 8 Interest 53,320,900 S3 272,960 53;208,900 - $3,142;500 53,073,700 0,062,500 S2.428.500' S2,81-51,3001 $2,77059.10-0 $21687,300 9 Principal 51;206000 - 51,600,000 51,680,000 51,720,000 51',780,000; 51,850,000 51,930,000 $2,010,000 52,090,000 $2,180;000 10 Bond Construction Fund for Debt ($3,236,450){$Y,000,ODD) , 11 Wells Fargo Trustee Fee 52,300 52300 $2,300 52300 $2,300 $2;300 52,300, $2,300 $2,300 $2,300 12 ABAG Admin Fee $8,000 _. $8,000 58,000 58,000 $800. 561000 .. 58,000:,. 56,000 58,000 $8,000 13 ti4 Payment $4,531,200 $1,646,750 $3,879,200 $4,872,800 $4,864,000 $4,862,800 $4,868,800 $4,871,600 $4,871,200 $4,877,600 ToTable 2A 15 16 Debt Coverage 17 i8 Revenue Sewer Charges - City and District $7,649,541 $7,658,772 $8,162,784 59,422,533' $9,861,022 $10,230;386 $10,613,473' $11,010,783 $11,422,842 $11,850,193 From Table 3 19 Connection'Few- CityandDistrict $297,616 $272,775 $272,775: $381;885 $381,885 $381,885 $381,885 $381,885 $381,885 $381;885 From Table 4 20 Non=Operating $28,492 $28;492 $28,492 $28,492 $28,492 $28;492 $28,492 $28,492 $28,492 $28,492 From Table 4 21 Interest $385,514 $377,380 $372;133 $343,207 $324,003 $303,271 $282,524 $276,594 $287,737 $315,685 From Table 4 22 Transfers from Rate Stabilization Fund $1,796,852 so $570,000 $690,000 $435,000 $255,000 580,000 $0' $0 $0 From 7abte4 23 Subtotal $10,156,015 $8,337,419 $9,406;184 $10,866,218 $11,030,402 $11,199,036 $11,386,374 $1.1,697,754 $12,120,956 S12,576,254 24 25 Expenses Shared Operating Expenses (excluding Capital) $3,525,318 $4,111,039` $4,234;210 $4;361.838 $4,494,114 $4,631,236 $4,773;414 $4,441,129. $4,584,491 $4,733,407 From Table 2A 26 Direct Expenses - City $0 $57,093 557.093 557 D93 $57,093 $57,093 $57,093 $57,093 $57,093 $57,093 From Table 2A 27 Direct Expenses- District $138,156 S233,795 $239.739 $245.893 $252,267 $258,866 $265,705 $272,786; $280,121 $267,720 From Table 2A 28 Subtotal $3,663,474 $4.401,927 $4;531,042 $4,664;825 $4.803,474 $4,947,197 $5,096,212 S4,771,608 $4,921,705 $5,078,220 79 30 Net Revenue $6,494;541 $3,935,492 $4,875,143 $6,2131,393 $6,226,928 $6,251,839 $6,290,162 $6,926,746 $7,199,250 $7;498,035 31 Debt Service $4,531,200 $1,846.750 $3,879,200 $4,872.800 $4,864;000 $4,862,800 $4,868,800; $4,871,600 $4,871,200 $4,877,500 From Above 32 33 Net Coverage Ratio 1.43 2.39 1,26 1.27 1.28 1.29 1.29 1.42 1.46 1.54 7o Table 1A 34 Add'I Funds'Neekled For Net Coverage $0 $0 $0 1.05 $0 1.07 $0 1.10 $0 11.12 $0 1.13 $0' 1.21 $0 1.24 $0 To Table 1A 1.26 To Table 1A 35 Gross Coverage Ratio 1.02 1.38 $0 $0 $0 $0 $0 $0 so s0 $0 To Table 1A 36 Add'I Funds:Nseded'For Gross Coverage $0 Ma=BM'Consu/lanrs, LLCUklah.Wastewater- 21Jtdy10:xlsz 7/14/2010 6:.12 PM 16 Table 6. Debt Service ITEM NO: 10c MEETING DATE May 19, 2010 cftr/.ofwkloh AGENDA SUMMARY REPORT SUBJECT: AUTHORIZE CITY MANAGER TO MAIL PROPOSITION 218 NOTICES AND SCHEDULE PUBLIC HEARING ON PROPOSED WASTEWATER UTILITY RATE CHANGES. In 2009 the Council awarded a consulting contract to HF&H Consultants to develop a rate model that proJects financial requirements for ten years and a recommendation for adoption of rates for five years. Staff has worked extensively with the consultant to understand the calculations necessary for developing the proposed rates. Staff further plans to update this rate model on an annual basis to identify the ongoing sufficiency of the revenue generated. This could result in recommendations for additional adjustments, either up or down, to rates during the five year period. HF&H Consultants ("HFH") attended a workshop, on April 8, 2010, of the Ukiah City Council and the Ukiah Valley Sanitation District. Board of Directors (UVSD). HFH presented their work on the City's wastewater utility rate structure update needed to support bond financing for the wastewater treatment, plant upgrades required by the California Department of Health Services as a condition of renewing the wastewater utility's operating permit, ongoing operating expenses, and additional capital expenditures. In 2005, Bartle Wells Associates (BWA) proposed a restructuring of the then existing rate structure with pricing based on impact on the system of the nature of discharge content and RECOMMENDED ACTION; 1) Authorize City Manager to arrange for mailing of notices and schedule public hearing on the proposed rate changes. 2) Set the date for the public hearing for July 21, 2010 ALTERNATIVE COUNCIL POLICY OPTIONS: Provide Alternative direction to staff Citizens Advised: Prepared by: Gordon Elton, Finance Director Coordinated with: Jane Chambers, City Manager John Farnkopf, HF&H Consultants Attachments: 1) Presentation Slides 2) Rate Calculation Model Summary 3) City and District Proposed 2010/2011 Budgets Approved: 'A. /Jane Chambers, City Manager ITEM NO: 10C Meeting Date: May 19, 2010. actual, metered water usage billed in the month of January. BWA then presented the rate increases that were necessary to pay for the construction bonds and fund operations. The council adopted a revised five year schedule of rates after modifications were made to. BWA's recommendation. The proposed rate schedule is an update and extension of the rate structure established in 2005. This presentation includes an update of the rate model discussed on April 8th. The updated rate model is based on the draft fiscal year 2010-2011 budget and projections for subsequent years. The, recommendation is for a schedule of rates for five years, 2010 to.2014.. Since the. April 8t" presentation, staff has worked with the UVSD and the consultant to update and revise the model. Assumptions about new connections in the UVSD were changed to 20 per year for the first two years. and 30 per year thereafter. The 2010-2011 expenditures were updated to reflect the proposed budget instead of the projection from the 2009-2010 budget used previously. The most significant change relates to the use of the anticipated residual balance in the construction fund held by the trustee. Bond counsel has advised that the amount of debt payments made by transferring remaining funds from the trustee's construction fund to the trustee's debt payment fund are excluded from the calculation of coverage. This means the: revenue necessary for coverage requirements is reduced. The proposed rates are based on the premise that: both the April 2011 and the August 2011 debt payments will be made in this manner. This reduces the amount to be covered by $3,236,450 and $1,000,000 respectively. The calculations are developed on the basis that final payments to the contractor, the construction manager, and all. related claims will be settled before April 2011 and at least $4,236,450 will remain to be transferred to the debt payment fund as outlined. The result of using the remaining funds with the trustee for debt payments eliminates the need for rate increase in fiscal year 2010-2011 and a smaller than previously projected increase in 2011-2012. The following table identifies the proposed rates. The residential customer using 8.5 ,units of water currently pays $62.91 per month. This will remain the same until July, 2011 when it will increase to 67.25 per month, then increase to $77..87 per month in July 2012 when the entire debt payment is included in the coverage requirements. The subsequent two years will see increases to $80.52 and $83.26. This schedule is proposed for both the City and the UVSD customers. The next step in this process is to mail notices to affected parties for a public hearing on these proposed rate changes, in accordance with Proposition 218. This agenda item seeks the approval of Council for this mailing to be completed by Friday, June 4, 2010 and the scheduling of a public hearing on July 21, 2010, which is 47 days later (two days more than the required time period), as part of the regular City Council meeting. This notice will identify the changes in rates proposed for adoption, discuss some of the need for the rate changes, and identify how citizens may participate in the rate setting process. Various final reviews will. be completed before the draft notice is mailed. Reviewers will include the City Attorney, City Manager, Finance Director, Public Works Director/City Engineer, and HF&H Consultants. The Proposition 218 process is often misunderstood. The process includes Council adoption of a schedule of recommended rates or fees. This schedule of rates or fees is included in a notice to property owners and/or customers informing them of the date of the public hearing (at 2 ITEM NO: 10c Meeting Date: May 19, 2014 least 45 days after the notice is mailed) and the procedure for filing a protest. A Spanish translation of the notice will be mailed in addition to the English version. The notice will be mailed to customers of record in the utility billing records of the city and to property owners of record in the data base obtained from the County of Mendocino property owners' database. The UVSD is being 'asked to authorize, concurrent distribution of a Proposition 218 notice to their customers. This notice may be mailed with the City's water rate notice to UVSD customers within the city limits.There appears to be no requirement for the UVSDand City to hold a joint public hearing at the end of the notice period. - The key elements of the public hearing(s) would be identifying the proper notice period and the ultimate effective date of rate implementation. Proposed wastewater rates for fiscal years 2010-2011 through 2014-2015 200940 2n10.11 2011-12 2012-13 2013-14 201445 City of Ukiah Sewer Rates Residential Rates; Fixed(per Dwellink per Month $ 47.18 $ 47.18 S 50.44 $ 58.40 $ 60.39 $ 62.44 Flow Unit Rate $1HCF $ 1.85 $ 1.85 S 1.98 $ 2.29 $ 2.37 $ 2.45 Average User bill 8.5 units of water S 62.91 $ 62.91 S 67.25 S 77.87 S $0.52 S 83.26 Chan a from prior yw $ - $ 4.34 $ 10.62 $ 2.65 $ 2,74 Commercial Rates Low Strength Users $/ACF $ 7.40 $ 7.40 $ 7.9I $ 9.16 $ 9.47 $ 9.79 Moderate Strength Users $/HCF $ 7.91 $ 7.91 $ 8.46 $ 9.79 $ 10.12' $ 10.47 Medium Strength Users"CF) $ 13.99 S 13.99 S 14.96 $ 17.32 $ 17.91 $ 18.52 High Strength Users $/HCF $ 18.02 $ 18.02 $ 19.26 $ 22.31 $ 23.07 $ 23.85 Ukiah Valley Sanitary District`5ewer Rates Residential Rates Fixed(per Dweliing per Month S 47.18 $ 47.18 S 50.44 $ 58.40 $ 60.39 $ 62.44 Flow Unit Rate $/HCF ` $ 1.85 $ 1:85 $ I.98 $ 2.29 $ 2.37 $ 2.45 Avg monthly bill 8.5 units of water S 62.91 S 62.91 S 67.25 S 77.87 S 80.52 S 83.26 Change from jMor year $ - S 4.34 $ 10.62 $ 2.65 $ 2.74 Commercial Rates Low Strength Users ($/HCF) $ 7.40 $: 7.40 S 7.91 $ 9.16 S 9.47 S 9.79 Moderate Strength Users $lHCF S' 7.91 $ 7.91 S 8,46 $ 9.79 $ 10.12- $ 10.47 Medium Stren . Users $/HCF $ 13.99 $ 13.99 S 14.96 $ 17.32 $ 17.91 $ 18.52 High StrengthUsers $/HCF $ 18.02 $ 18.02 S 19.26 $ 22.31 S 23.07 S 23.85 HCF = hundred cubic feet or 748 gallons Attachment #1 CITY of UKIAH UKIAH VALLEY SANITATION DISTRICT WASTEWATER RATE STUDY HF&H CONSULTANTS, LLC As Updated by City Staff May 19, 2010 City of UBIdIAWah Vatlay SwMB66n DfWd WaHavafat Hato Study Presentation Outline • Introduction • Overview and refresher of the models methodology Assumptions General - Annual Escalation Factors — Reserves • Findings Revenue Increases Projected Rates 0. &H Goan a,LLC 2 Afay 1D, 20 10 1 Attachment #1 of WWWahyabySx*'afion,0W' f WastoWatar-Rat&Study Introduction 40 Purpose of meeting — Present rate modeling results — Answer questions — Discuss related issues Action anticipated today Approve rates for inclusion in a notice to the public — Authorize staff to prepare and distribute a notice to the public — Establish the date for the public hearing and rate adoption ® d CansnhaMq G May IP, 2010 my of UWd"nh.Way SWalbn Dlsfdd I Malawafar Roto Study. Overview of Proposal Revenue must be generated to meet contractual obligations Operating expenses Debt payments Capital expenses Net revenue (before debt payments and, capital) of at least 1.2 times the operating expenses Minimum operating fund balances are attempted to be maintained 0' _ H.:dH Conquxontq _ C 4. .May 19, 2010 2 Attachment #1 CIN of Uklah/Mah Valley sodatkn Dlsf d. YVastmvater Reto Sladr Overview of Proposal (continued) District and City have contractual obligations to share responsibility for generating sufficient revenue • Assumptions needed for completion of the model as staff recommendations where no Board or Council policies exist. • A proposal for rates will cover five fiscal years 0 "Fan COMAWA LLC 5 May 70, 2010. cltyarL#dahAMvh Valley Sonllallon DIddd Wastewaler Roto a dg Obiectives & Approach • Update sewer rates for next five years -- Rates projected within a 10 -year planning period - O&M projections are based on current budget — Capital projections are based on capital improvement schedule -- Debt service coverage is maintained - Adequate reserves are maintained Each agency's rates should reflect its costs — Allocate shared costs in proportion to ESSUs* — Allocate direct expenses to appropriate agency only — No cross subsidies between agencies — The agency's will maintainsimilarfinancial positions ®'ESSUs_= Equivalent Sewer ServimUnits (e.g,,one single-family dwelling) ConauiaHa, LLC _ay , Attachment#1 '0,."y 9r Ukfart/t7Woh Va55Y 5eaAaN9a Dhtrk) --- W9slowafor Role Stud), Assumptions- General Expense and revenue projections - Low inflation rate -- Salary cost increases consistent with current' agreements - Low energy cost escalation rate - Low construction cost inflation rate -- All factors are constant during planning horizon Low growth rate, Higher for District than City - District's proportionate share gradually increases ® Wam Coos W1,19 Lf q 7 May 0,?DIO CffcrLWftNI1MallVaspySwOoffimDistilet Wasrawol"RatoIVL y Assumptions Annual Escalation Factors "a+Mtkns.dwWlUiwpllau.. 2015:11 31111+15 2612m 7211.11 5514•15 5115.11 2511.11 '2017:11 0011.11 til.:aaald h- a.9 Wow 20% 20% 24% 20% " 2 0% 2.0% 2914 ZQ% M P.t ICdbwm,4: OL.W5 40%: 40% 0% 4o% 4o% 40% 40,% Lo% tf) 8-rh d P-6. Coil iw.4.ta. oUd24e0 9L% 00% a0% 60% 69% QO% 0.0% 6.0% .(4) F -W Coat Inanw.. OL"Ma5 2.0% 2.0% 20% 22% 20% zo% 20% 20% (1) 190028 m E.*,p 10% 10% 20% 3.0,% 79%. 70% "70% WA 7.6% 16j 7:MOnW114 Cdkble'n ULLWM 2514 x11% 10% 19% Z9% z0% 10% 20%. m OwAh In E53U6.D1$M '26 210 30 w 30 30 30 3a : 30 Cake.OM"WON111 O. -0%M nd=% 5500% 1.AM%. 7n1m% 20171% 32101% ,3.0101% 4.4721%. 5=1% 41) Ommh M E95U.-C47. 6, 5 5 -6". 'a 5 5 9. 0 puneatk. W M5: rile.'• 0,57. O.mM%. Bialal9. - 0274% O W6% 94515%" _ 05455% O.M%. 9.7213% 0,11102% (:) DWME53U 1195 eats 0010 6070 5105 5135 0105 9195 5225 1101 C11E011U .0505 5510 5515 '6530. OW 5559 6533 .0540 9545" 4111 Pambp.If Ch E9011. 5243% .5235% 6223% 5210%. '5195% 5115% -51.77% 6191%. 51,49% 4171 P-toged!)MME311112 4T9T% 47.61% 47.77%. 4750% 4007% 40.15% 4577% 43]2% 4551% 4131 MY. Pa00a*IWWI?047 W0, 33.3%. ,1402% 3503% 3593% 3503% 3593% 1493% -35.M% 35.07% 414). a%OM. F.U. dWWfPC.7 E -PO 6191% 549716 6497% 6117% 6497% 5497% GM% .0497% 0497% 1111: Cpn.ctl.n Pa (Fa 7 E00U) • G11. :19511 510911:10511 $18011 110911 $10,011 110,911 310.917 310,911 ftq. Cwmgt1o0 in (Fa 1 E61U)• 1119M 110,911 410.911 510.991 <stadtl 110.911 31a911 310,915 310.011 510.911 _0MH COOMrltr, LLC a May 19, 2010 Attachment #1 CW Of URf&Wioh Vomy sananftn Dam WaVownfor Rata Stady Pr000sed Rates throuah 2014-2016 COy of WaWMah Way Songat)on 1 I*W Waslowater Rafe Study Assumptions -Cost Allocations • Shared expenses - Provide common benefit to the Cityand District Apportioned between City and Districtbased on current ESSUs • Salaries of system operating and administration staff • O&M for collection system and treatment plant • Capital improvements • Debt service related to current customers • Direct expenses Provide benefits to City or District only • Salaries of District staff • Capital projects of specific benefit Transfers to specific, reserve funds ® HFaH oaasumantr, 110 to -0 ay 10, 2010 19 2000.10 201041 '2011-12 201243 .26M141 . 201445 Clig Of Ukiah Sewer Raise Residential Rota Fixed(per Drmi8n0 Por Month) S 47.10 5 47.10 S 50.44 S 56.40 5 60.30 S 02.44 Flaw Unit Rate(11MCF) 5 1.55 S 1.65 S 1.98 5' 220 $ .2.37 $ 245 Avorsgo User bill (5.5 units of avatar) S 52.01 i 82.111 $ 67.25 $ 77.87 60.62 S 87.29 ChNVDtrim Prior year S - 4 4.34 $ 10.02 S 2.05 S 2.74 CommerclelRffios Law ytronpth Users;(VHCF) $ 7.40 $ 7.40 S. 7.01, $ 0.10 S 0.47 1 0.70 Modarsta8treng1h Users (SlHC17 $ 7.01 S 7.01 $ 0.40 $ 0.70 S 10.12 S 10A7 Medium strooP Users($/HOF) S 13.90 $ 13.91) $ 14.00 $ 17.32 $ 17.01 S 16.62 High StrenglhUsers.(SMCF) $ 18.02. 5 18.02 $ 1030 $ 22.31 $ .23,07 $ 23.05 �UYlah Vellayssntiary Otsirlal eevmr Roles RosidentlalRales Fbiod Wr Nailing par Month) $ 47.18 S '47.18 3 50.44 $ 50.40 S 60.39 $ 02,44 FIOw.Un lRole (SMF) $ 1.05 $' -1.88 $ 1.08 $ 2.20 $ 2.37 S 2.46 Avg monthly bill (83 units of water), 'S 62.01 $ 62.81 $ 67.26 S ,77.57 S a0.62 $ 03.26 Change ROM Prloryesr $ - S 4.34 S 10.82 S 2.55 $ 2.74 commercialRates Low SVahglh Usem(SMOF) S -7.40 S :7.40 $' 7.01 S. -0.10 :S 8.47 S 0.70 Moderate SttenOdl Usere:.(SAiCF) 5 7.01. .S 7,01. $ 8.40 S 0.79 S 10.12 S. 10.47 MadlumBY04001Usars(SIHpF) $ 13.40 S. 13.00 $ 14.00 S. 17.32 -8 17.01 $ 18.52 High Steno Users(SIHCF) $ 10.02 5 18.02 S 10.26 $ 22,31 S 23.07 $- 23.115 r.7.•I+dN rgYM r 711 pWn R dM r:Onsudanl; LLG 11 afay to, 2010- COy of WaWMah Way Songat)on 1 I*W Waslowater Rafe Study Assumptions -Cost Allocations • Shared expenses - Provide common benefit to the Cityand District Apportioned between City and Districtbased on current ESSUs • Salaries of system operating and administration staff • O&M for collection system and treatment plant • Capital improvements • Debt service related to current customers • Direct expenses Provide benefits to City or District only • Salaries of District staff • Capital projects of specific benefit Transfers to specific, reserve funds ® HFaH oaasumantr, 110 to -0 ay 10, 2010 19 Attachment #1 c of mawnfill Vaday SW*Bfkn numd Waafoeplar Pain Study_ Assumptions Reserves: 7 Fund Types Shared funds common to City and District — 612 Operations 614 Capital Improvement • Direct City — 620 Capital Improvement — 622 Rate Stabilization • Direct District — 650 Capital Improvement — 642 Rate Stabilization — 641 Special •.0 RF6H God-WW;WA UC 71 May 19, 2010 CHy of LWoWkldn Way SenHaHon DOM Woslamlar Rafe Slady Assumptions — Reserves: Modeling Rules • Direct District 650 Expansion Minimum and Target balance no target balance established • Annual transfers: Transfer to Debt Fund 611; From Joint Fund 612 for connection fee shortage 642 Rate Stabilization Minimum and Target balance: no target balance established • Annual transfers: Transfers to Joint Fund 612 to meet coverage and reduce rate increases; Net Income from Joint Fund 612 641 Operations • Minimum and Target balance: no target balance established • Annual transfers no transfers projected � .HP41H consalfM; LLC 12 May 1% 2010 [O J Attachment #1 a1 t/kIalYVkfoh Va Y SGiid'e71on Wshkt wwkwatar Rale study Assumptions — Reserves; Modeling Rules Shared funds — 612 Operations • Minimum balance: 2:months operating expenses + 2 months debt payment • Target balance: 8 months operating expenses + 3 months debt payment • Annual transfers: To Capital Projects Fund 614; To Debt Fund 61 1;To/From Rate Stabilization Funds '622 & 642 614 Capital • Minimum balance: $500,000 • Target balance: no target balance established • Annual transfers: From Joint Operations Fund 612 N, 671. SWB—Ws LLC -13 A aY 19, 2010 city a1mwUVVnh VOW sanh$on U *—W ~m Wor Me Study Assumptions Reserves: Modeling Rules DirectCity 620 Expansion • Minimum balance: no target balance established • Target balance: no target balance established • Annual transfers: Transfer to Debt Fund 611; From Joint Fund 612 for connection fee shortage — 622 Rate Stabilization • Minimum balance: no target balance established • Target balance: no target balance established • Annual transfers: Transfers to Joint Fund 612 to meet coverage and reduce rate increases; From Net Income from Joint Fund 612 -® HFAH GUASWON4 LLC 74 may 10, 7010 Attachment #1 O fyorUfdafAMah Va9dy SOnra9an Dhfdd Mdfawnfor Rata Study- - Assumptions General: Debt Service Coverage Gross coverage ratio > 1.00 — Numerator - rate revenue + connection fee revenue + non-operating revenue + interest earnings — Denominator= debt service -(principal &interest) • operating expenses • Net coverage ratio > 1.20 Numerator = rate revenue + connection fee revenue + non-operating revenue + interest earnings +-rate stabilization reserve transfers — operating expenses — Denominator = debt service (principal & interest) ®HF&H OansaawA..UO Alay 19, 2010 Uy d Ud.WW h Ofty SMIDO n DfWd mwenater Rau study Computed Net Coverage Ratio 20016 Net Revenue Debt Coverage Ratio -.-reroa faaa 180% �MYYnan •Far Rah Ata1Lp Purywn —��I.Q�hieen.Pu un�N 190% -- 170% T CM 190% gag :m -ism _ 0. .. 140%- 130% 120% _ 0 a 110% 0: 100% 2009-10 2010-11 ;2011-12 2012.13 2013-14 2014-15 2015.18 2016-17 2017-18 2018-1g 0 tw&Hconsm?&M., UO 16 Moy 19,.2010. t Attachment #1 CflyojUAt WU)Jah Va bY5DnMn QWdd nalt Prepettl PerNrl Fuliat P&1� CgWdttedoll Peded& 2/10•it 7;011.72 WOdtairdar Rate Study Projected Revenue Increases & Coverage Ratios 7011.11 131411 7MT•7/ 301416 0.011 aDY SMA%. Welrt4" •angtaa-% AI% a0x 47% 0.1% QOx - L1MeGM Mbpt h. Mary IaD>< nax SA7x. 021% 0.007E DAO% OAO% 600% a00x Inn..t MoRt.lnerelit4 o.00Y. 0.0011 llro% -oADY onoY oro% Drox aDofi li.a6li Da6x 0q aa6x hs/% tilx ' 1u0% 7A0% SAOY u0% its% oldel [AO% ..:.aP% a.v% sant tatY h1 10ox 1I:% 33777 Ted! hurts/fl •6Wnd Flu& NmmwraN OAO% tAl% 9t1'A 7.10% 7AOX RO% Y.LK dtl% 1,01% cM 6f% t20C t30x JL ...10.0%. QI% $1.7% dLt D.00Y Dn% 1/.N% S1i% 7.1tY 6�2Y 3H% 407% 4.SOY 2SI 133 ohbk1 1311 tad iso 1.31 1.66 t.tA Flnet&Nrt FhenLr d NIt1c1 an t.7a� tsl� to AwAt-V.dn.wre w*% l.t: 7s2 �m 1.77 371 1� 134 -114 its IM L'O7eraH p/de IAd 1.71 lA7 IAt'. IAT I.W 1.M 'AM FUY•J tM/ld Fa c—rglt iS! a s f_ d t i a ckjc- q►r9b d _ S 5 517.18000 4700,000 d2G0.000 {f90.000 S70aD00 - .OhhNcm iconft m d171,00D 3:00.000 dma00D 1164601 7707,W0 SIi7A00. 4173.600 4177.300 Orl&1 e"WW RO Ad.n FUM& fhW.d Fa..a. CxwNwt ht+Dert�H in rote •c ty '.eeinilron ht eMdta& B rete.• Wddd ® AHGOOL&GAM, , 17 My 19,2010 .. nalt Prepettl PerNrl Fuliat P&1� CgWdttedoll Peded& 2/10•it 7;011.72 301f•1t 1117:13 H7/•11, 7011.11 131411 7MT•7/ 301416 0.011 aDY SMA%. S/% AI% a0x 47% 0.1% QOx 311% IaD>< nax SA7x. 021% 0.007E DAO% OAO% 600% a00x OAO% o.00Y. 0.0011 llro% -oADY onoY oro% Drox aDofi li.a6li Da6x D.iA% aa6x hs/% tilx ' 1u0% 7A0% SAOY u0% its% a.17%. [AO% ..:.aP% a.v% sant tatY h1 10ox 1I:% 33777 dx1 OAO% tAl% 9t1'A 7.10% 7AOX RO% Y.LK dtl% 1,01% O.O4Y 6f% t20C t30x JL ...10.0%. QI% $1.7% dLt D.00Y Dn% 1/.N% S1i% 7.1tY 6�2Y 3H% 407% 4.SOY 2SI 133 .1St: 1311 tad iso 1.31 1.66 t.tA an t.7a� tsl� to 4s1 l.t: 7s2 �m 1.77 371 1� 134 -114 its 117t.b IAd 1.71 lA7 IAt'. IAT I.W 1.M .197 iS! a s f_ d t i a s d _ S 5 517.18000 4700,000 d2G0.000 {f90.000 S70aD00 t79h000 t200,ODD m d171,00D 3:00.000 dma00D 1164601 7707,W0 SIi7A00. 4173.600 4177.300 Ee Attachment #1 C.. olt!ldoh4Wyh MySodotlon DI14f1N- Woslowalor Rae Study findings - Projected Rate Stabilization Funds ®HrAH Conndwls, tt ra afoy 19 2010 CffYol fJiJoMlldaH ValloY Sor�Naflan INUMd Mdotyofor Rate Study Projected District Special &_Capital Funds biettlot Special Fund and District0apltal Fund Reserves (Funds 641 and 660) Mute Stabl atlon Reseryss (Funds 622 and 042) 35 .�rCaY Rth finElizsaon Fund,to72) —G—Ntrid C�Fihl Impiowm�nl FW W�QhtrLlliih fidbRnl�an Find fo�1t. $4 0 0 $3 M $3 N m 5 $2 $2 -- $ $1 $1 4 $0 .s0 2009-10 2010.11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2016-19 2009-10 2010.11 2011-12 2012.13 2013.14 2014.15 2015-16 2018-17 2017-18 2016.19 -$1 ®HrAH Conndwls, tt ra afoy 19 2010 CffYol fJiJoMlldaH ValloY Sor�Naflan INUMd Mdotyofor Rate Study Projected District Special &_Capital Funds biettlot Special Fund and District0apltal Fund Reserves (Funds 641 and 660) —G—Ntrid C�Fihl Impiowm�nl FW 0 $3 5 ai $2 -- $ $1 K 4 $0 2009-10 2010.11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2016-19 -$1 H aH cont ; f.tC0 a ay 10, 2 t0 10 Aftachment #1 GRY01 MOA&W VaW Sanya0an OW01 VMemvofor Rote Sfody Recommended Actions • Direct City Manager to prepare the required notices to inform the property owners/rate payers of the proposed wastewater rate schedule for the fiscal years 2010/2011 through 2014/2015 • Set the wastewater rate public hearing date for Wednesday, July '21, 2010 0HFaff nsndMts, UG 21 7lay 10, 2010 W1 attkWWklahYodoYSonfafknD(ddd MsfeivolerHato Af dy Alternate Actions • Direct staff to revise the proposed rate schedule • Direct staff to prepare the required notices to inform the property owners/rate payers of the proposed wastewater rate schedule for the fiscal years 2010/2011 through 2014/2015 • Set an alternate date for the wastewater rate public hearing (must be at least 45 days after the notices are mailed) ® WaH M8Qm" Mfa UO 22 May J0, 20f0 11 'RATE MODEL Attachment #2 Crry of UTAH Ukiah. Valley Sanitation District WASTEWATER RATE STUDY HF&H CONSULTANTS, LLC With additional edits by City of Ukiah Staff May 14, 2010 Areuuung a;e& 'L algal L Wb''£Z=OC DiOZ/P t/g xs/x-oVeng-imemoisem Yarm o'77 sivalinsuoo 1-M.114 Z# 31 omwe 3v suoile6 817L jo 1991 oigno paipun4 = JOH 9E TE 99'£Z $ Lo'EZ $ L8'ZZ $ 9Z'6b $ ZO'84 $ ZO'8L $ (-JOHI$) siasn 416u8 -1S 461H £E, Z9'sL $ WLL $ ZE'LL $ 96't�L $ 66'EL $ 66'£6 $ (=IDHI$) siasn 416uajlS wnlpaW ZE LVOL $ ZVOL $ 6L'6 $ 9t7'9 $ WL $ WL $ UGHi$) siasn 4Auaa)S oleaapon i£ 6L'6 $ Lb'6 $ 9L'6 $ L6'L $ OVL $ Otr'L $ ( OHI$) siasn 4ua.4g enol 0£ sales I810aauawo3 6Z VL'Z $ 997 $ Z9'06 $ K'17 $ - $ jeeA j,oijd woj} a6ue4o 8Z 9Z"E8 $ Z9'08 $ L8'LL $ 9Z'L9 $ L679 $ W79 $ (jejum 10 s;!un 9'8) Il!q Aiq;uow finy LZ. 917'Z $ L8'Z $ 6Z`Z $ 86' L $ 99.6 $ 983 $ ( OHI$) OWN llun MOW 9Z vv'Z9 $ 68'09 $ Oti'89 $ M7,09 $ 86'LV $ WBI $ (4}uoy l gad 6ui�l9MG sad) paxu SZ Salem 181luaPISetl K Salem MmOS1014sM KIDWES AGIIOA 4e1 TZ OZ 98'EZ $ LOW $ LEW $ 9Z'61 $ Z079L $ ZO'8L $ Cjows) slasn 4;Bu94S 461H 61 Z9'9L $ L6'LL $ ZE'ZL $ 96'i�L $ 66'£`L $ 66'£6 $' (�H/$); siasn yl6uaS;wnlpaW 8i LVO '6 $ ZVU $ 6L'6 $ 9VO $ WL $ L6'L $ Uows) siesn y;6ua4S`aiejapow Li 6L'6 $ LV6 $' 96'6 $ W1 $ O$'L $ Ovi $ (SOH/$) Sim y 6uailS Mai 91 sa}ell IBIDlawwoO ;Si VL'Z $ 997 $ Z9'M $ vs*t7 $ - $ jeaA joud woo a6ueyo i 9Z'E8 $ Z9'09 $ MLL $ 9Z'L9 $ L6'Z9 $ WES $ ja eM 10 sllun S'8) llig josn a6ejoAV Ei 9t?'Z $ LE'Z $ 6Z'Z $ 961 $ 99' 6 $ $`L $ ( OHI$) 918H 1!un PAOIA I ZI WZ9 $ 6£'09 $ OV89 $ V1+`09 $ 91'LV $ 9L'LV $ (L#luow sad 6uipann(3jed) paxi-4 iT Salem 1e lueplses 01 sa;em 35maS 4el)Ifl do 14io L S L-t� 40Z 44 ME E VU0Z U- 4 WE 4 V%Z, OL -600Z 9 S liewwnS ojoH•/. alge,L Apn1S a}ea aamaq Z aSAni4ei3in jo /i410 i H n 3 3 Q g v Z# 31 omwe 3v .Affachment 92 HF&H Consultants, LLC Ukiah Wastewater- May1011sx 511412010 10:23 AM 2 Table 1A Summary ,A C D E F G H I J K i City of UklatdUVSD Sewer Rate Study 3 Table 1A. Summary 5 Rate Proposal Period Future Rate Consideration Periods .6 201041 2011-12 2012-13 201344 2014-15 2015-16 2016-'17 2017-18 1 201849 Notes 7 7 Rate Increase - Shared Costs '-':�O�O%: '8*i':,' -�13.4 "Is. I , W, 4%, .8 3, 7% ToTables3,4 9 Cumulative c I hange in shared rate 0.0% 6.9% 23.8% 29.0% 324% 4a.0% 47.2% 54.7% 62-4-1 From Table 3 10 I I Incremental Rate Increases 12 City 0.00010 0.00% 0.000/0 0.00010 0.00010 0.06% 0.009/0 0.00% 0.00% From Table 3 13 District 0.00% 0.000/0 0.00% 0.00% 0.00% 0.00% 0.00% 0.000/4 0.00% From Table 3 14 Total Increases - Shared Plus 15 Incremental 16 City 0.000/0 6.90ya 15.80% 3AO% 3.40% 5.80% 5.10% 6.10% 5.100% From Table 3 17 Cumulative change in City rate 0.0% 6.9% 23.8% 28.0% 12.4% 40.0% 47.2% 54.79 624% 78- Disbrict 0.00% 6.9070 15.80% 3A0% 3A0016 5.80% 5.10% 5:10% 5.00% From Table 3 79 Cumulative change in: District rate, 0.0% 6.9% % M.8% 28.0% 32.4% 40.0% 47.2% SCM 62.4% 20 21 Annual combined new revenue % 0.00% 6.33% 14-413% 3.12016 3.12% 5.32% 4.68% 4.68% 4.58% From Table 3 22 23 Net Coverage Ratio 2.53 1.26 1.26 1.26 1.26 1.29 1.46 1.55 1.66 From Table 6 24 Add] Funds Needed For Coverage $ - $ - $ - $ - $ - $ - $ - - $ - From Table 6 75 City Coverage ratio 2.73 1.25 1.27 1.27 1.29 1.32 1.52 1.63 1.75 26 District Coverage Ratio 2.38 1.26 1.24 1.24 1.24 1.27 1.39 1.48 1.58 27 29 29 Gross Coverage Ratio 1.34 1.03 1.04 1.07 1.09 1.13 1.22 1.27 1.32 From Table 6 307 Add'l Funds Needed For Coverage $ - $ - $ $ - $ - $ - $ - $ - $ - From Table 6 31 32 Connection fee.shortage In rates - City $ $ 120,000 $ 290,000 $290,000 $290,000 $290,000 $290,000 $290,000 Connection fee shortage In rates - $0 $123,000 $200,000 $200,000 $200,006 $200,000 $423,000 $423,500 $423,500 33 District HF&H Consultants, LLC Ukiah Wastewater- May1011sx 511412010 10:23 AM 2 Table 1A Summary Attachment #2 HF&H Consultants . LLC Ukfah Wastewater- 6May Oxtsx 514/2010 10:23 AM 3 Tabfe 1A. Summary _A C D: E FG H I: ] K L I. City of UkWUVSD 2 Sewer Rate Study 3 Table 1A. Summary 34 35 36 Net. Revenue Debt Coverage Ratio 37 200% 38 39 -o-Target Ratio 40 190% --s—Actual —,o- -Minimum - For Rate Malting Purposes 41 42 43 —s—Minimum-Per-Agreement 44 180% T5- 46 47 48- 170% m 49 50 5I C 160% 52< m t3 -53' m 74 IN 150%.- 575- to 5b 57 58140% 't7 59; N m 60: Q' X 61 m '130% 62 O At 63 a16 6 120% 66 67 68 110% 69 70 71 100%a 72 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 73 74 75 HF&H Consultants . LLC Ukfah Wastewater- 6May Oxtsx 514/2010 10:23 AM 3 Tabfe 1A. Summary Attachment#2 HFBH Consultants, LLC Ukiah Wastewater- 6May10.xlsx 5114/1010 10:23 AM 4 Table IA. Summary A C D I- B G H I I K L 1 City of'UklahIUVSD 2; Sewer Rafe Study 3 Table 1A, Summary 76 77 79 Fund 612 Balance 79 so $4:0 81 —*—Target Balance 82 —a—Minimum Balance 83 94 $8;5 --m--Total,Reserves without Increases 85 —o --Total Reserves>with Increases 86 87 $3.0 89 90 91 $2.5- 72 93 y v 94 _ 0 $2.0 % Target Balance 95 96 W 97 98 99 100 m` ♦. 101 c`o r X1:0 102 Minimum Balance 103 o 104 , 105 I06 107 t las 109 $0.0 110 2010-11 2011-12 2012-13 2013-14 \2014-'15 2015-16 2016-17 2017-18 201`8-19 III 112 t -$0.$ 113 i 114 115 11161 41.0- 11171 118 HFBH Consultants, LLC Ukiah Wastewater- 6May10.xlsx 5114/1010 10:23 AM 4 Table IA. Summary Attachment ."2 A C D E F G H: L J K L J1. City of UkiahIUVSD 2 Sewer Rate Study 3 Table 1A. Summary Rate Stabilization Reserves (Funds 622 and 642) $6 —City Rate Stabil tzatton Fund (622) 4--DWctRate Stabilization Fund (642) $4 $0 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 -$1 HF&H Consuttarft LLC Ukfah Wastewater- BMaylO.xfsx 5/14/2010 10.23 AM 5 Table 1A. Summary Attachmentfr2 A C DE T F -1 { ii` t i { J { x { -L F Uk1ah1UVSD Rate Study 1A. Summary District Special Fund and District Capital Fund Reserves (Funds 641. and 650). $5' *—Di*1ctSpeCW Fund (641) —e—Distdct£ap'itai:Improvement Fund (650) $4 rn C O $3 w m v c c� U. M IV $2- m (A L ce. o $1 M c to $0 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-191 -$1 HF&H Consultants; LLC Ukiah Wastewater- 6May10.Aw M412010 10:23 AM 6 Table 1A Summary` Attachment "2 A I R C I D I E I F I G I H I I I J K I L I- ;M ( Illation Facto slAssumptions 2009-10 2ot041 20142 2012-13 2013.14 2014.16 2015-16 2 (1) General Inflation Budgeted Budgeted -. 2.0% 2.0% 20% 2:096 '. 111W- , - (2) Personnel Cost increases Budgeted Budgeted ;''4.0%- 40%, ' 40%' 4.0%' 4.0% (3) Benefits and Pension Cost Increases Budgeted Budgeted:- 60%, 60W' 4777% = 47 80% (13) City's Partion of li f FF Cap _Expan 35 03% • : -35.03% .3503% (4) Energy Cost Increases Budgeted Budgeted . 20% 210,% • :. 2:0% _. 20% 20%. - - .- AWW .;<'• (5) Interest on Earnings 20°.6 To Tabie.2A (6) ConsituetionCost Inflation Budgeted Budgeted ('7y Growth In ESSUs - District Budgeted a n u20s ? ., -- -6.0% Cumulative.Growth Rate - District Budgeted,' 6.4020% `-0.6040% :1:4070% •,;_26101%,: 2 (8) G=MhinESSUs`-City r Budgeted- 5 3:096 ; Cumulative growth rata -City Budgeted ;:0.0909% ':01819% 0.2M.56 '0.3636%'0 (S) District ESSU 4975 4995 5015: -' 5045 ¢075 (10) City ESSU 5500 5505" 55to;: 55i5 - '5526' (11) Percentage of City ESSUs 52.51% :,52:43% 5Z.35% ' 52.23%:. 521096 ! (12) Percentage of Distdd ESSUs 47.49%, ' 47 57%� _- 4265% 4777% = 47 80% (13) City's Partion of li f FF Cap _Expan 35 03% • : -35.03% .3503% ': 35 03%• .3503% (14)Distriers Portion of W WiP Cap Expan 64:97% . 64.87% 64:97% 64.97%. - 64:97% . (15) Connection Fee (For 1 ESSU)- City, ;$10;911510;811 Sfi0,911; (16) ConnectionFee (For I ESSLQ- District $101911 $101911 510,911.. $io,911i $10,911 Fable index Fable IA. Summary Fable 18._ General Fable 2A Revenue Requirement rabla 2B. Budget Detail (Fund 612, Divisions 3505.3510,3580 and Fund 641, Division 7402) Fable 3 Revenue increases Fable 4. Reserves Fable 5 Capital Improvement Projects Fable 6. Debt Service and Debt Coverage Fable 7. Rate Summary Target Fund Balances CilvlDistrick Ooeraltng Fund 2017-18 201849 Notes 20%, 20°.6 To Tabie.2A •4.096' 4:0%'" To Table 6.0%. -- -6.0% ToTable 2A 20% 20% To Table 2A 3.0%'a 3:096 ; To Tabte'4 Index, SF Metro, &Yearavg. Purpose For O&M cash flow during the year Funding priority: ToTable4 sb , 0.6465%; 0.6384:% 07273%- 0:6162%, To Tabie 3 5135. ` 5165 ` 5195 . -5225: Based on ESSU Growth in Assumption (7) 5530 . , .5535- `' ; '554V- -'5545 _' Based on ESSU Grewth inAssumption (8) Target balance, $500,000 Rate Stabrmalion Fund 5149% , (i0)f(9)+(IOy, To Table 2A t+ 4815%' `:' 4827%;, -46.38%: 4851%, (9)((9)+(10): To Table 2A K '. 35.03%;: 35 03%; 35.039E 35039E:. Fiam Participation Agreement 5. 64SM. 64,97%. 64X-% 4-47%, From Participation Agreement t' $10,811';, 510911` 510,911; 510811 Ordinance No. 1075 i $1Q,917 ` Sfi0,911; SIO, 14. $10,911 OrdlnanceNo.27 Purpose For O&M cash flow during the year Funding priority: Hghest Minimum balance Cannot go negative Target balance Two Months of Shared Operating Expenses, CIP Target Balance, and Two Months Shared Debt Service Cityroistrict Capital Improvement Fund Purpose' To be used for replacement of EquipmentlFacifdfes Funding priority Low Minimum balance Cannot go negative Target balance, $500,000 Rate Stabrmalion Fund Purpose To subsidize rates when the Operating Fund experiences deficits in the fund balance Funding priority LOW Minimum' balance Cannot go negative: HF&H Consultants, LLC 5042010 10.23AM Ukiah Wasfexater-6Msyr0.xlsx Table t&.:General AuscAewa 82 j,A1 B 1 C b I E I F I G I H I 1 1 ] 1 K I L I M I N 1 City of UkIA110"D SwAw RUG Study Table 2A.R6vanue.Requiremeat 4 Budgeted --s" 2009.10 201041 201142 3012.13 c2013-14 2014.15. 201548 7016-17 2017-18 201949 Name 6 Revenue. Requhaments-Shalmd: 7 ShandOparalingFxponses. g. :3505 Salmles and:Banams .$232,829 5230,077 Sz40595 5251,813 :5263.165 5276247 '5267.917 S301,194 $315,107 $329;689: From Table 2A 9 3510 Salaries and Benefits $399,365 5518,064 5541,787 5586,639 $592,675 5619.956 $646,542- $6711,494 s70B,665. $742.802 Froin Tabl02A to 35M Saladas and Sanctus 3801.188 $670,827 5910.340. $951.722 S995.056 S1p40.440 $/.687.975 -.S1.137.765. 51,189.924 $1244,867 Frain Tablu2A 11 SubmW 01,23:11163 S1,61B.96Z .S7,692722 :41.769,973. St,a50;ee7- ,31.93SA44 52024,434 "12,117,458. 0,214.926-. $Z317,055 12 3505' Operations, 3Maintenance 5801:893 $798;634 3814;607 S830;899 3847,517- 3964/161 :5681,156 5899,392 :5917,379` S935.727 From Table 2A . 13 9510:Cpend m & Mifintanmieo $137.677 040,2A0 5245,045.- 5248.946 5254.945 52601044 5266.244. 5270,649 .$276;960: $291.479 From Table 2A 74 3580Operations 6MQM,Wmnca SIXZStf5 $1,779,415 :31.amom.. 51.1151,303 51,888320. 51.928.698 $1:984,618 31;52072 $1,954,655.: S1,585.748. From Table 2A 15 "subtotal:. $2,292;135 $2,.616,289 52,874,655-: 3Z93Z148 SZO 0.791 �53,050,80T. 53.111.819 52,694.113 $2,747.996- '52,602.956 16 35M Capital.Expandflures. $0 - $110,000. - 'S700;000: :S100AOo $100.000 5100,000 -3100,600 5100,000 "5100.000' $100,000 17 Subtotal- s0. $310,000 $160;000 .5700.000 5700.000. 5100X06 .5100,000.: .5100.000. -:5100;009. 5700.000. Total Shared, Opetaft F*mIas S3,626.3111 $4;747.251 $4.667,377- S4.BUZ12I $4.941,678.- 55,016,250 $5,236.053- $4,911,571 15,062,920 35,220,013 ToTable 18 19 Shared Debt Service 53,549200 $684,750 $2,897,200: $3,690,800 $3.118ZODO 53.880,800. 53.886.800. :$3,869.600 $3,869,200. .$3.895,600 From Table 6 Loss Cap.EVand 20 AddigOeal Shared Revemiutot(fmm), 211 Fund614;ForCapitalPa4eds s0- $D s0 50 $0' s0. s0_ 50 SO 30.FmmTabta4 22 TabdAdddlonaf Shared Revenue S0: SO 50 s0 50. :s0 s0 so s0 s0 73 Total Rai Rgads-Shared Casts $7il)74,618 S"12.001 $7,566,677 58.692921 38,823,678 .$0,967.050 $9,122AS3- $8,801,171 $6,952.120 $9,115,613 24 15 Revenue Requirements - City of.tildah 26 C8yA0acaftaofSbaiedRavF#mfs 5251%: 5243% 5235% 5223% M10% 5L85% 51.85% 51.73% St6f% SIAM From Table 10 27 Shmed.Fxpenses 28. Operating. Expenses 57.851,002• 32:486.916 52,443.444 $2;507.926 32.574.516 S2W3.606 $2.714.930 SZ54D,7B5 SZSIZB16 52,607,585. Farm Abovo. 2g Debt Service -WWtP Bonds S1,BB3;542�. 5346,619 11.516.729. 52031,955 SZOZZ524: 52,017,087 3ZO15,378 32012.050 32,007,095. $2,005,673 FmmAbbve. 30. .Additional Revenue: -s0 s0 '.s0: so. .SO s0 30. $0:50 $0 From Above Subtotal-Shared.Fxpenses 33.714,544 S2B37.435. '13.960;173. $4;539,911 34,587,140 34,660,673 54,730.368 $4,652,765 5019,911- $4,693229 31 32 Direct Expenses. 33 . Opeaaft Expenses 50. SO 50. SD 50. SO s0 SD S6. $0, TOTabk:6 34 Additional Reveni etogfmm} 33 Fund620ForDehtSarvka s0:. SO s0 $120,030. $290.000: $290,000 $290.000 .529000 5240AOO 3290,000 FmmTabte4. 36 Subtalal-DkecIEWensas ,SD SO SD. $120.000 $290.000 $290,000 3290.000. 3290.009 $290,009 S29QOM -37 CHY Rei Rgmts-Shared +Direct $3,714,544. 12.837.435 :$3.960,173 $4.09,911 414,Sa7,140 $4;950,673 ;5,020,366 S4.84Z755' 34,909,911 54,983,229 38 3S Ravanuoltequlramontt-District. 4a DfsrWAU*Caft o1SbaredAevRgnds 47.49% 47.57%, 47.855 47.77%- 47.90% 48.02X. 4&15% 4&27%. 4&39% 4&51% From Table 113. 41 $hated Expenses 42 C"MU119.FXRenses $t.674,316 $2253.335 52,223,933 $2294;195 52.367,051 $2,442664 -32521,061. $2370,866 $2460,105 32=455 FrmnAhmro: {3 Debt Service-WWPBonds S1,6115,658. $316231.. $1,380,471 $1,858,616. . 31,11 M,476 51,88:5,733 31,873,422. $I.87T,550 51.862.105 $1.889.027 FmmAboye 64 Addillonal Revenue' ,SO s6 50 SO 30 s0 s0 30 $0 �Sa From Above,. 45 Subtatal-Shamd.6gfensas $3,359,974 $2,574,566 559,04;404 $4,153,010 $4,226,637. $4,306,377 34.392,485 $4248,416 54,3.220954.422,384 46 Direct. Expenses 47 110 Salmlas, Regrdar 393200 $115,267 S119,898 $124;694 S129,682 $134.869 $140,284 $145,875 $151,710 5157,778 From Table 28 48 ISD Confetanee&Tralntng Expense $5,700 SO 50 s0. s0 SO 30 50 SO 30 Flinn Table 2B 49 220 Telephone $1,500 $1,950 $2.020 $ZO60. -SZ101- $2,143 52186 $2230 52274 $2320 From Table 23 s0 211 Printing S Publishing 340D $400 $408 $416- $424 5633. $442 $450 $459 $469 From Table 25 7 .232 LegalAdveresing 31,000 51,000- $1.020 57;044 $11.061. $1,082 .$1,104 $1,125. 57.149 51,172 From Table 2B SZ 250 Cardmctualserv= $39,356 $39,320 $40,105 $40.909 $41,727 342,561 $43.412 344287 $45;166 $46.070 FromTable 2B Subtotal $136,166 $167,987 3163,452 $169:119 $174;996 $161,089 '$187.409 S1931962 .3200,759 $207,868. TO Table.6 53. 34 Additional Revenue to1(fmm) SS Fund 541 Far Db= Only Cps s0 m s0 '30 $0 $0 SO 50 50 -SO From Table 56 Food SSD For Debt Service SO s0 5123,000 5200.000 .$20DAW UWAD0 5200,000 $423.61111 $=.500 3423.500. From Tabla4 Subtotal so 10 $123.000 5200.000 5200.000 3200AM 5200,000 5423.000 $423,500 5423.500 Subtotal -Direct Expenses 3136,156 $157,687. 3286.452 $369119 3374,9% Saa1,0e9 5387.409 5616,962: 5624259 3631.308Dlsrtct W59 Rev RgmtsS-ind+Mroa, 53,498,130 52,7 2,553 53,690,657 54,522,130 54,601,537 '54,697,467 54,779;993 $4,865,377 54,956,468 $5,053,692 HFW Caen wax. LLC rlydaa.Nesrasnrar-a4rayraw= 674=0 MMAV a To6ra D3. RawnusRaq.6-int Budget Detail (Fund 81Z Divisions 3505, 3510, 3580 and Fund 641, Division 7402) Table 1B Budgeted Fatter 200940 -201041' 110 Salaries. Regular 141 Retirement (PERS) 151 Group Insurance 152 Workers Comp insurance 154 Medicare 155 Unemployment insurance Memberships;&Meetings; Subtotal operations d Maintenance 160 Conference & Training Expense 210 Umaes 220 Telephone. 250 Contractual Services 260 Dues & Subscriptions; 262 Memberships;&Meetings; 280'- BurgWAlarm Maintenance 291 General Government Service Chart 292 Purchasing Dept Charges 302 Equipment Maintenance.& Repair 305 Allocated Building Maintenance 310 .Ailocated Dispatch Clunges 320 titling & Collection 330 Rental of (and &Bullfts 332 Corporation Yard Charges 340 Allocated Insurance 411 Postage 450 Fuels 8 Lubricants 630 Taxes & Fees 890 Supplies 696 Uncollectible Bills 5344 Subtotal 3506 total Salaries and Benefits 110 Salaries, Regular 111 Salaries,Non-Regolar 115 Salaries, OverOme 118 Standby Pay 141 Retirement (PERS)" 151 Group Insurance 152 Workers Camp insurance 154 Medicare 155 Unemployment tnsurance 156 FJ.CA Subtabd t2} 5169782 .. 51fi!{ 325:, {3} 526.729 529,618: (3) X6.631 ' 526355 (3) S6;T.91 56,573` (3) sz,4s1 S2*4: (3) 5255_ v .$an 4.6% $232,829 S230,O77 4.6% 4.6% -1.1% (1} 51;000. "32,500' {1y 5735 5735: 52,072 S2X9" $750 {i} 5389.464 5390.900. {i} 51:0110 57,0211 (1} $750' $765. (1} 5344 5351 (1) 5139,660 $14Z248'c {tj 525.632 520,957: $422.149 $430,592 5439,203 (1} $3,527 53,733 {iy SiQ00D : ; ,511).000' (1) S15T,U20 $137.741: [7} 57:1)56 $5.368 (1) 55:407 57.937 (1} 552,762 552;739 (1) 51500 1,500 (4) 50 5700 {1) 386 ' S0:' (1j SS:000 _.56.000. (1) 58,006 511.000 3801,893 $798.634 -0.4% $1,034,522 $1,028,711 ABacbme d 42. 201142- 2012-13 301344 201445 2015-16 2016.17 201T:18 2018-19 Notes' $170,898 531,395 $27,936 $6.967 $2527 $871 5177,134 $33;279 $29,612 57,385 32;879 5924 5184,843 $35,276 $31.389 S7.829 52,839 $979 S192237 $37,392 $33,273 SBAN $3A10 $1,038 S199,926 $39.636: 535,269 58,796 53;190 51;100 $207;924 542 014 $37,385 $9,324 $3.382 1$1;166 $216;240 544,535 $39,628 $9,883 $3.585 $1,236 5224.690 $47;267 $42,006 $10.376 53,800 S110 $240595 $251:613 $263.155 $275;247 $287,917 $301.194 $315107 $32909 4.696 4.6% 4.6% 4.8% 4.6% 4.6% 4.6% 4.6% $2,550 $2,601 $Zoo $2,768 $2;760 $2,815 52,072 S2X9" $750 .$765 $780 $796 5811` $928 $844 5861 $21061 $2.122 UAW $2,208 $2;252 S2.297 32;343 $2,390 $397,000 $405,755 5413:871 $422.149 $430,592 5439,203 5447,987 $458,947 $1;040 S1.061 $1,082 54;104 $1,126 $1,149' 31;172 $1;195' $780 $798: $512 $828 $845 $862 51379 5096 $358 $385 $372 5380 $388 $395 $403 $411 $145,093 $147,995 $150;955 $153,974 $157,063 $160.194 $163,398 $166,866 $21;376 $21,804 522,240 $22,685 $23,138 623;601' $24;073 524.554 $610 $520 $531 $541 5552 $563 $574_ $586 $3.806 $3,684 53.961 54,041 54,122 $4.204 $4,286 54.374 $10.210 S10,404 $10.812 S70.824 $11,041 $11,262 511,487 $11,717 $139,884 $142;681 $144536 S148,446 5151;415' $154,443 $157,532 $160,683 $5,475 $5.585 $5,697' $5,810 $5,927 55,045 $6.186' $6,289 58,096 $11,258 $8,423 $8,591. 58,763 $8,938 $9,117 59,299 553,794 $54.670 5551967 $57,085 $56.228 559.393 5601581 $61.792 $1.530 57,551 $1.592` StA24 $1.656 $1;6B9 $1,723 $1.757 $102 5104 $106' 5108 $110 $113 $115 $117 50 $0 59 $0 so $0 $0 $0 $8,160 $8,323 $3.490 56659 $8A33 59.009 59,189 59,373 S71,220 $11,444 511.673 $11.907 $12,145' $12,388 $12,636 $12,888 5814,607 5830.899 $847,517 5864,467 $881,756 $899,392 5917,379 $935.727 2D% 2095 2.0% 20% 20% 20% ZO% 20% $1,056,202 $1.082,512 $1.116,672 $1,139,715 $1,169,674 S1.200,586 $1,232,487 $1.265,416 (2) $262.258 $333491 $346,935 $360,812 5375.245 $390,254 $405,864 $422,099 5438983 $456,542• (2) $9.000 ,510,575 510,998 $11,438 511,895 S12,371 $12.866 S13,381 S13.916 $14.473 (2) $6,075 38,010 58,330 $8,664 59;010 S9,371 $9.745 $10.135 S10:541 510:952 (2) $11,999 $15,872, $16,507 $17,157 $17:854 518,568 $19.311 $20,083 $20,886 $21.722 (3) $41:854 $60,954 $64,611 568,488 572,597 576,953 581,570 $88,464: 591.652 $97.151 (3) 551.511 $66,548 $70,541 $74,773 $79,260 $64,015 $BSA% $91,400 5100,054 5106.067 (3) $11.511. $14,722 $15,605 $16,542 $17.534 $18;588 579,701 $20,883 $22,135 523,465 (3) 54,174 $5,336 $5,656 $5,996 $6,355 5&737 $7,141 57,589 58;023 $8.505 [31 $425 51,800 $1.908 $2.022 $2.144 $2,272 $2,409 $203 52,707 52069 (3) :SSW $656-: $695 $737 5781 $828 .:$878 $931. $986 $1.046. $399;365 $518,054 $541,787 5566,639 $592,675 5619,958 5648,542 $678,499 $709,895 3742,602 ToTable2A 29.7% 4.6% 4.6% 4.6% 4.6% 4.6% 4.655 4.6% 4.6% HFRH Cauurents,.LLC Uwh Wastewater-UUYIO.xlmr 5114lZ010.. 10:23 AM 0 Table 25. Budget DOW AOacbmmt lZ -JAI 8 I C I D E F C= H I 1 I 3 K I L M I N O _L City ofUkiahRn= 2 Sovmr Rate Study 3 Table 2B. Budget Oxtail (Fund 612, Divisions 3605,3510,3500 and Fund 641, Division 7402). 4 TablelB Budgeted 5 - Factor :200940: 2010-11_ 2011142: 2012-.13 201314 2074 5 201546 20ir=17 2017-18: 2618.19 Notes 57 Operations & Maintenance 58 160 Conference& Training Expense, (1) $1;000 SZ500'. $ZSM 52.601 52,6.53. 52,706. $2,760 52,815 $2,872 52,929 59 210 Utilities (1)51,7..19 - ., 51,400' $7,428' S1.457 S1,486 $1,515 $1.548 31,577' $1;6O6 $1,540. :60 250 ConlraetualServ4ces 551.000 552.020 553.060S54.122 555,204 $56.308. $57.434.. 558,583- 61 262 Memberships&Meetings (1) 5100 SZOO, 5204 $20B $21[2 $216' 5221 5225 5230 5234 62 302 Eguipmenthfaidcmance&Repair (1) 55,000 56600 $8.772: S8,947 $9,126 $9.309 59,495 $9,685 $9,878 .$10,076 7 303 Vehicle Repair& Maintenance (1) 544,058. 552,500:: 553,550. :$54;621 555713 5561828 557,984 $59,124. 560,306 $61,512 64 440 SmallToels (1) 54;000 sBOoo„ 58.160 $8,323: 58,490 me% $11AM $9,00$ $948.9 - $9,373" GS: 450 Facts&lubricants (4) .' 515,000 - $15000: $15,300 -'$15,608'. $15,918 $16;236 $18,561 $16,692 $17,230 $17.575 66 630 Taxes & Fees: (1) . ' S2,OOp „52,040: $2•..081 $2,122.. $2,155 52,200: $2,252 $2,297: 52,343 SZ,390 6T 839 Fines&Penalties {1} - '$Q $5 Awl $51,000 $52,020 553,060 $54,122 $55,204 556,308. $57;434 $58583 68 690 Supplies (1) 544700. 550.000: $51,000 $52020 $53,060$64.122 555;204 558,308 557,434 558,583 69 720 Reimbursable Projects (1) :so 50 so $0 $D 30 $o SO 30 5o 70 Subtotal $137,677 $240240 $245,045 $249;946 $254,945 5260,044, 5265.244 S2.70,549 52751960 5261,479 TO Table 2P 71 74.5% ZGIA 20% 26% 2,0% 2G%' 20% 20% 20% 72 3510 total $537,042 5758,304 4786,832 Sill" 14 $1147,620 $879,999 $913,786 $949,048 $986,855 $1,0246261 73 74 Division 3580-TreatmantPian Operation&Maintenance 75 Salaries and Benefits 76 110 Salaries; Regular (2) $380;60.9 -5545,043 $5661845. $589;519 $613,099: $637,623 '$663,128 $689,653 $7.17.239: $745,929 77 111 Sdtariesr Non -Regular (2) SO $14 58ff ; 515,142. $15,746 $16,376 $17;033 $17,714 $18,423 $19,160 $19,926 78 115 :Salaries, Overtime: (2) $38,052 $47.313 $49,206 $51.174 $53,221 555350 $57,563 $59 666 562.261 5841751 79 118 Standby Pay (2) 32(3,966 529 579 ' $30,762 531,993 $33,272 534;603 $35,987 537,427 538,924 540.481 as 141 Relaement (PERS) (3) 559,415 5100227 ; $106,241 $112,615 5119,372 $126,534 5134,126 $142,174 $150,704 $150.747 81 151 Group. insurance. (3) 567,697 'W.M.. 5101.296: 5107;373 $113,816 S120.645 S1Z7,B84 -S135,557 $143,690 $t52.311 82 152 Workers Camp insurance (3) $78.200, $25.41311: $26,968 $28,807 $30,323 $32,143 $34,071 $36,115 $38,282 $40,579 83 154 Medicare (3) - -56;300, -`=59,229- 59,783 $1Q.370 $10;992 -$11.851 SIZ;35D: $13;092 $13,877 $14.710 84 155 Unemploymentlnsurance (3) 5845 52,945. $3.122 $3.309 $3,506 $3,718 $3,941 54.178 $4,428 $4,694 85. 156 F.).CA: (3) . ,: 15903. $903: 5957 $1.015 $1.075 $1.140 51,208 $1.281 57,368 $1:439 86 Subtotal $601,189 $870,821 $910,340 $951,722 5995,056. $1.040.440 S1-,087,975 '$1,137,765 51,189,924 51,244,557 ToTable :2A 87. 44.8% 4.5% 4.5% 4.8% 4.6% 4.6% 4.6% 4.6% 4.6% 88 Operations & Maintenance 89 160 Conference& Training Expense (1) 58;000 $10,000 St0,200 $70.404 510,612 $10,624 $11,041: $11;262 511,487 $11,717 90 210 tJh'80es (i) 5315;000 , 531fi.w 5322,320 $328,766 $335,342 5342,049' 5MAW $355,867 $362,985 $370,244 91 214 Nahoal Gas & Propane (4) $6,000 $7,006 57.140 $7.283 $7.425 $7.577 $7.729 $7,883 5&041 .$4,365 S8,202 92 220 Telephone (1) 53.800 ;53;600 $3,876 .53,954 54.033 $4.113- 54.196 :54;279. $4.452 93: .250 Contractual Services (1)- $240;154x :$639,000;. S651;78Q S664,8i6. S67.8,112 $691,674 $105,508 5719,618 5734.010 5746,690: 94 260 Dues & Subscriptions (1): 51:940 8400... $2,142 52,166 $2,229 $2,273. $2,379 $2,365 52,412 $2,460 95 280 BurgiarAlarm Maintenance (1) $2;400 52,400 $2;446 52;497 $2,547 $2,598 UAW $2,703 52,757 $2,812 96 302 Equipment Maintenance&Repair (1)' $95;241 569,000 5701380 $71;788 573,223 ST4.681i 576;182 577,705 579259 $80,844 97 303: Vehicle Repair& Maintenance (1) $6,000 56.510 66,640 56.773 $6;906 $7,047- 57.188 $7,331 $7,478 $7,628 98 305. Allocated Builds g. Maintenance (1) ` W 51:00.0, $1,020 SIA40 StA61. $1,082 $1,104 $1,126 51;149 $1,172 99 440 Small Tools (1) $5,000 511,500` S3,670 $3,641 $3.714 $3.789 $3,864 $3.942 $4,020 $4,181- 4;181100 TONE 45D' Fuels &.Lubricants (4) $4,000 SSMO' 55,100 55,202 $5,308 55fft2 551520 $5;631 $5,743 55,858 101 520 Chemkals (1) 5200.000 $ZOQ000 5204,000 5208,080 $212,242 $216,486 =,Bt6 5225,232 $229.737 5234,332 102 540 Ltnnber&BuOtlingSupplies (1) 3500 $1.000 $1,020 57,040` $1,061 S1,082 $1,104 $1,126' $1;149 S11112 103 630 Taxes & Fees (1) 618.536 S19.111. $19,493 519,883 520,281 $2D,686 521,100 $21,522 421,953 $22.392 104 639 Fines & Penalties (1) $0 556,000 551;000 562;020 $53,060 554,122 $55204 $Sf1,308 $57,434 $56.583 105 682 interest Expense (1) $425,994 $425.994 $434;514 5443;204 $452.06B 5461,110 $470,332 S0 $0 SO 106 690 Supplies (1) $20,000 518,00.0 $18360 $18727' i9.102 $19,484 $19,673 $20,271 $20,676 $21,090 107 Subtotal $1,352;565 57779,415 $1.815,003 $1,851.303 $1,688,329 S1,926,095 $1,964,618 51,524,172 $1,554.655 $1,565.748 To Table 2A 108 31.6% ZO% 2O% 20% ZO% 20% -224% 2O% 20%.. 109 3580 total $1,953,754 $4650,236: $2725,344 $2,803,025 $2,883,386 $2,966,536 $3,052,592 $2.661,937 $2,744.579 $2,830,316 111 Total Departmental ShareExpenses $3,525,318 7 S4,567,377 121 841678 986;250 $51 053 811671 62.920 SSS 013 HRH: ConsWtaafs, LLC UNahl4"aatemfer-6MayfOxisr 5r142010.1O:23Ahf 10 TSW29 BudgerDataii Su,,..G,...., a, HF6N ConsWants, LCC Uldah.Was( Imw-BMayf0.idsx 5/142010 10:23 AM 11 Tah's 28. Bedgef 0efa8 AlB I C D E F I G H [ J K L M N 0 1 City of UklaldMO 2 SawerRate.Study 7 Table 2B. Budget Detail (Fund 612, Divisions 3605.3610, 3560 and Fund 641, Division 7402) 4 Table 16 Budgeted '5'. Factor 200940 -201041.-. 201142 201213 2013-14 2614-15 201616 201617` `20i7,18 2018.19Mates 112 113 Fund 641- Divlslon 7402 tiV$0 Direct Expenses. - 114 110 Salades,Regular (2) $93;260 51;15,287: 5119,898 $124,094 5129,682 $134,869. $140,264 $145,875 $151.71D S157J78 115 160 Conference BTraining Expense (1) -� $5700::, `50;' S0 So ;50 $0.. ,so $0: $D 50' 116 220 Telephone (1) 51500 Si 980: $2;020 $2;060 $2,161 $2.143, $2,186. $2,230 52,274 52,326 117 231 Printing 8 Publishing (1) S400 S400 : 3408 $416 5424 5433 5442 $450 $459 $459 Its 232 LegalAdveNsing (1) 51;000. $1,00p` $1.020 $1,040 $1,061 $1,082 51;104 51;125 $1,149 $1,172 119 25D :Coni actual5endces (1) 536356 $39:320:' $40.106 540,909 541;727 542,561 $43,412 $44,281 $45,166 $46070 920 Subtotal. - $ 1381156 5 157,987 S 163;452 S 169,119 S 174,996 S 1811089 S.: 187AN 'S 193,962 5 200,759 S 207,806` 121 - .... . 122 Source: City of Uldah audgetAppnoved 1422-09 unless otherwise noted. HF6N ConsWants, LCC Uldah.Was( Imw-BMayf0.idsx 5/142010 10:23 AM 11 Tah's 28. Bedgef 0efa8 Moo in.tstFY of rt Ina' Camalof ff Increase renu* front Pala inereams .690% FY 09.10(*Ifeeive7MOS) os FY 10-11.(offce8ve711f10) 11-: FY 11-12(e0edivo711111) 11' FY 12=13 (effec6vo 711112) 11` FY 13=14 (affective Wit 13) 11 . FY 14.15(ofteciive 711114) 1.1 FY 15.16;(affedlve711115) 11' . 'FY 16.17,(o6edive 711116) _`11._ -FY 17-10(eBodlva 711/17) 11 FY 18-.19 (a8edhro 7111181 11:.: Subtotal --Revenue. from Rate hu mases $7.77&807. W Raft Rovemm With Rate Increases 37.628,470 venue from Rate Increases for Olmd Costs. .690% FY 09-10 W@cl vo W1109) .. 0 'FY 1041:(etfedhm711110) 1t - FY 11-12(efracWe.711111) .11 FY 12-13(oltocom71V12) - : it: FY 13-14:(a0ective 711113) - - -11 FY 14.15.(effeclimm 711114) - _ 11 FY 15.16 (aHealivo711115). ' 11 FY 16-17 (ollee8ve711115) 11: FY 17-18 (effective 711117) : 11 )Y 18-19 (a8aelive 7/1116) 11' "Subtotal:- I nctemenla( Revenue $7.77&807. eel RevenueRequiraments 37.628,470 t alter Incremental tncmase $0 so lal City Rat* Rovamm Increase -. Shared +. Dlrael so Cumulefhnrfixroasa 30 'sOmeled 0 al monflis ofeafrctonsla FYIn which mfelecreaso a $3.954725` $3.950,725 $3,950,725 $3.950.725 $3,950.725 $3.950,725 33:950.725 43,950.725 33,950,725 $3,950,725 11,795 15,386 58,976 $12.688 $16.156 S19,745. $?3;315 528925 530,516: -$3,698.816 $3,696.616 33,698,816 33,698,816 $3,688,816 $3,696,816. $3,698,816' $3.698.816 $3,898;816 53,698,816 roselow From Tobt 0.00%: :0.00% .690% 15.60% 340% 3.40% 590% 5:10% 5.10% 5.00% FremTablo.1A O.OV. 11.9% 23.8% 211.0% 3247; 4R0% 47.2% 54:77; 624% ToTabletA -$7,649.541 $7,658.772 57.077;201 $7,699,319- S7,725.146 37.758977 $7.77&807. $7,602,835 37.628,470 57.854.302 FinmAbove, $0 so so' so so 30 so so so; so so $G so 40 so 30 s0 so so :. 0.0%. $465,593. 3531,253:' 3533,035 5534,817 5536,600 S538382 5540,164: 5541,947 0.O% 0.0%' $1,192,061. :$1.304,793 51,309,156 $1,313,518 :$1,317,88} $1,322,244 SlXG6 07 $5,076,032 $5,255,588 $5,556.747 .5298,046 $326,228 5327,315 $326.403 5329,490 $330.577 so so 30 so 3309,210 5338,444 5339,588 5340,693 3341,817 s0 30 so s0 30 5547.738 5598,959 5680.942 5802.925 so S(I $0 so so $510,783 5859,062 5560.907 ..,53,950.725...-_ 53,954521 53,ti36,111 ::33,959.701 ,:,:'$3,983 91..:.. 53,986,661- 43.970470 ..,.._.53.974.080._. 53,971,660 '.,33.-1.240: Pro rated from above 50 - SO 3254,210 8900,007, $1,112,701 $1298,667 S1,588277 'S1,879.918 52.183,693 VAST.620 Pro rated from above. 53,950.725 $3,952,521 54,210,321 $4,859,708 35.076,082 '55,255,568 55,558,747 .$5.853,879 36,161,244 16478,860 To Below .'.:0.0% L To Table lA Q.0% ,1,1,1,1 .,0.Q%: .0.0%.. '0.Q% _. 0.0%'--. :. 0.0%. >..:..0.0% ;..:,. 0.0% .-. 0.0%`. 0.0%.. 0.0% 0.0% 0.0% 0.O% 0.0%' 005%. 0.0% (X0%- $3.950.725. 53.952,821 $4,210,321 $4.659.708 $5,076,032 $5,255,588 $5,556.747 55.863.079 $6,151.244. $6,476,660 From Abe= so 30 so so so 30 so so So so s0 s0 30 so s0 30 so 30. S0 so S(I $0 so so so so so so s6 so so so so so $0 s0 so $D -s0 so $0 s0 50 SD s0 $0 30 $G 56 s0 So $0 SD 58 50 50. -50 (5120,000) (5290,000) ($290,000) ($290.000) (5290,000) (5290,000) ($290,0001 FmrnAbove 30 s0 $a ($120,000) (5290,000) (5290,000) ($290,000) ($290.000) ($290,000) (3290,000) To Table 4=Fund 622 0.00% 0.00% 6,00% 15.80%. 3A0% 3.40% 5.60% 5.10%. 5:10% 5.00% 0.0% &a% 2308% 2&0% -324%. 40.0% 47.2% 54.7,1; 624% ►ter HF&H Ccora-t.6 LLC M h'.V=WWAv-Gm ylosla. 5!1412010. 10.73. AM P.M 12 TOO. .Revmrxlaoeara Aaadaarat 02 Increases Nos :Inaa6FY of rt 8ud9ated 2009-10 '2010-11 201142- 20112-13 -2613-14 3A0% 2014-13 2015-16 2010-17 201716. "=111-19. Rotas TRICTCO5T8. - - 6:8X" - 28.0X. 324% '40.O% 4Z2X 54;71% 8249 ctal Rate Revenue -Shared and Direct ;:53,898,816 53,708,25L. 53725,081 ,.53,7351.0!&' ..,33,787,667 ,... .53,784,097.; 53,80111;337 53.828,878 _:. $3;85D,87(1_�' S3 Pro mled Gam atiovo:. avenuotrominereases--Sharad.andIDlmct .:.. so 50 5231;373 51123.307 $1023083 51190724 $1474:829 S1754157 SZO47.Bt1 52353.403 NO rated Dom obovo: evemefrom Uslin9Rules 53,698,016 33.708,251 $3,952.463- 54.5662;925:• 34.764,940 s4,974,B20 :$6.281.168 58,582.735. 55.898,431 56,228,545 To. Balcm; ,In R—an In -ease- Glvand DWct Combined 0.00% RO%' `: ,.,, _. _., `0:0X' �,.4.0.ML" ._..: _.::0.0%='-.. - .:.. 0:0%- ...,,.0.0X'_ .:._._ .IM.., ,.,. QO%c ..—fable 3. Roveaue Inc R9% 0.0% 0.0% 0.0% RO%. 0.0% 0.096: RO% 8074.. $3.698,016. '53.766.281. s3.952,463, s4,562,926, 54,784,946 $4,974:620 55,281.156 $5,597,725 58,696;431 56,226,848 .From Ab- .0- SO 30 s0 SO $0 50. s0. 30 's0 s0 1U s0 s0: SO SD, $0 s0 s0 s9 s0 $O s0 $0 SO` SI1 s0 30 $0 s0 s0 30 s0 s0 s0 s0 11' So 50 $0 so s9 s0 :11 - s6 s0: s0 $0' $0: so. s0 ;50 s6 11 s0' so so ,so S6 - -- -- r $D oW.DisBldRate 'Raconue:Faemaso- Shared, +0lmot. 6.00% 0.0074 6:90% 5840% 3A0% 340%. Us% &ICY.: 9.10% 5.00% _ Cumata8vo iacmaao - QO% 6:8X" 248X- 28.0X. 324% '40.O% 4Z2X 54;71% 8249 ctal Rate Revenue -Shared and Direct $7.649,541 $7,659.772 38,162.784 $9.422,033 39,861-,022 $10=AB8 $10.639,913 $11;436,613 312,059,674. $12,705,405 avenuotrominereases--Sharad.andIDlmct 30 so '$985583 51;723,314. :32,135,874 32,476,411 33,063,105 :33,033.975 $4,231,204 $4.851.103 evemefrom Uslin9Rules 57.649,541 S7,B58,772 $7,677;201 '57.699.319 57.726,148 $7,750,977 57,776,807 .37,802,838. $7.82&470 37,654.302 ,In R—an In -ease- Glvand DWct Combined 0.00% 0.00% 623% 14.48% 3.12% 3.12% 5.32% 4.66% 4.68% 4.58% To Table lA FIF4R:r. .ar,�,,e_, LLCUldall Wasletrs c,-6MsylOsts 13 Teb SI 2016 10:23 AAS Page k3..Reuesaef nuessa 12 'HF&RC-de'A(LC Uldeb Wasfeaater-6AfaylOHtx ,&f4l20f0 !0:23 AR 14 T*W 4. lrwerver A B C D E F 6 H: t I K 'L M N -1: CByef1JY)ahAM3D 2 Same Rate Study, 3 Tablet. Reserves y: Tabla ID Fsgmated -5 Factor 2009-10 .201541 2011-12 201213 2D1344 201445 20IS-16 2016.17 "IT -16 .201949 dotes. 6 rAtVAgWt Uomdfom Fund 8 to Incm- %Ralalacmaso- -0.0% -0.0%. - 5.9% 15.8% 3.4% .3A%:. 5.0% 5.1% 'S l% SA% FtvmTable JA 7 a_ 9 Beginning Batanea 11,877,299-' 53,058,847 $3,050.475 3ZMA54 $3.1t5,012 $3,569;630 $3,330.890 $2.610,724- 62411,951 $a.4mA 8,: to Wcreasel(Oeriease) fmm Operations $575,023' '52,240,771 5599;207 5729,712" 51,037;344 28 41,3,338 41717080 52,835,443 $3,107554 $3,559.702 From Table3 . It Ancuuas 12 Nonopemana $26A92' 528,492 SMA22 528.492... $28,492 374.492 526.492: $26,492 $28,492 SM492Framo&YODIM.Sudget H F-1penQltuts 14 Cap Pm)ects: 311 so (5204.000) .(37006.080) SO' (5757,703) ($093.673) (31.2SG.=3) (5141566) So: FmmTamoS -15 Tr4hafefs popmeme. SG Shmed Capitol Inquo taft(814) (5044.915).- 549sAeu„ (51,140GM). -($1,140.000) ($1.140,000): :(51.140.000) (31,140000) (SWO,OM (51,140.000) (51.140,000) To.Balow " 17 From Rate SIaEBlmltan Rmentes (822 and 042) 51.450,000. (SZ07 .MM $475,000 - SM.000 5130,000 "5275,/140 (5430,000) (51.100,000) (St.850,000) (51.700.000) 7a Subtotal .-Transfum 5505,085' (52;373,920) (UGS-000) ($420,000) (S7.10.DGO)' (5065.000) (51;570,000) '(51,670,000). (52.990,000) ($2.840,000) 19 Fund Subtotal .$2,985.899: 52,860,190 '62.808,174 - >S3,026.178 53A70.548 $3.238,784 52,522;756 32,337726 SZ414,412 53,285,092 20 Esttmaled In! ..9 an balance. '.(5) 577078` 590288 $57.680 588833:: '$98,768 S1O2,125 367858: .$74,227 $72,395 586.270: 21 Ending Balance $7,056,847 43ASOATS .52,896,054- 33,11S,012 53,¢69,636 $3,340,690 5216104724 37411,953 S2A66,504 -53,351,371- 33 hGtuntBafanw- SOMO34. $623.811 $804107. -31,068,454' $1,070,103- $IOV,,4M S410Q298- $1,071,711 $1,08AG69 Sf,097,103 2MorMhsofCByOyExend SheradlDS 231 Tm,IM.Palmxa S1,4179,086. :1.40ZWD- 51,760,763 $1.9v= .$1,974613. 51,994,508 $ZG24475 31,964862 $1.997020 -::SZO19,289 2MWft*rShacd OpExond.OSTGWTWVd C)P 14 CRIM1,111151 C21111211 varve Protects, 35 Baalnaing.8aWnea -.:$3.0891363 $3,35=% 51793233. 51;623.888 51,831,658 '.$1.815,989- SI.T75.O8T 57346,674 •52344.063: SZ24Z= 311 ftevaauo.. 27 Bond pmeted sa so So.. so so 50. 50 SO 30 50 F.mmT8l d .. Za Fxpond8ums 39 Cava- p ¢Jeri (57,140,000) (511140,000) (51.162,800) (S7.186,050) (55200,777). (31233,073) (S529,32G). .15641.013), (57,309,502) (51.335.602) Ftmn Tables :; Transf.pyfran: 31 .Fund 841-ObalictOpmaOans (521.675) SD- $0 $g 50 $D $0 30 $(1 30 *to Below 32 Fund 812 -Shard Operagons 5944,915: ($496,000) '$1.149,000 $1,140000 $t,140,000 $1,140,000 $1.140,900. :$570.090 51,140,000. 51,140.000 From Abaft 33 'TmnxferOayflam Revenue RaWramants for. 34 Pay-os-you•90 Copilot Funding 50. SO 50. X50. $0 50 -50 30 so $6: TaTado?A 35 SgWQW-Trmisrms 5923.040. (5406,620) 41,140.000. 51,140,000 St140.000 $7.140000 31,740',1100' -5570,000 :51,140;000 51.140,1100 36 Fund Subtotal 53,252,429. $1,717,176 51,770,433: $1,71.7,832 $3,762,080 $1,722,Dt7 521265,781 .32,274;701 $Zt74,561 SZ04MO 37 Fs6malad.IntmW an botance (6). 4100,827 578,056 553,455. 354,076 $53,909 353AT0 5140.013: 500.322 387,780 -384,355 32 Ending Bounce $3A53.n6 51,793,233: S1,623,665 $1,831,858 57,615,969 $11775,067' 57346,874 52;344.063 52,242,%% 52,111,005 7 AliWnurnBalance $0 S0 $0 so $0 S0-. SO: ,SO 50 s0 401 Tm9et8afaneo 5500,000 SSOR000' 5500.000 $5001700 $Wg000 45M000 'SSm;000: 45GR000 SSW.= $50 OW ParFbwnce Deptu tent 41 City C`p2 ltattmm amantfund(6201 42 Beginning Balance 3841,662. $727003 $450.404 SS70273 $3,344 $4.006 $4,692 .55.396 $5,122: $6AM 43 vmu Ree 44 saw Proceeds 3o. $0. $0 so So $a SO 30 56 So FlomTaMGG 45 Sewer Fees and'Chmgas '18) $100.000 556,555:556,555:354,5,% -354,555 554.555 S54$55 :554,558 554.555 554,555- MASS FmmTahW%UAstum;x@0(15) .46 Fapendityme 47 Debt Servhx ($144,000) (5344,000). (3344,000) (5344,000) (5344.000) (SWAM) (5344,000). ($344,000) (5344,000) (5344,000): Fmm 0910 Uldah Budget 45 CapitalPmjecls 50 S0. 50 56 'S0 $0 30 50 3o 50 t9 Transfam poygow. 50 OtyRate51abOl at)onFund(622) So $a :so So S0 $0. $0 49 $0: 50 51 My Ravenuo:Requ)mmeds 50 $0 SD 512 Am 4290,000 5280.000 . 5!90,000 $290,000:: 5190.(100. -5290,000 To Table 2A SI Subtotal -Trmafms 30 $0 '$0 5120,000 5290.000. .5290.000 5290,000 $290.000: .SM.= $290.000 53 Fund Subtotal. $698,002 5133,158 S181,050 5779 $3,890 S,%5= 55247 55.952 5467657.425 - u EsWlmed hdmest an balance is) 324,600 577,338 59,173 $2.505 5109 $129 $149 5170 $192 $214 55 EndingBeaecm $727903 $450,494 $170223 33.314 54,006; :34,892 55.396 $5,122 UNI: 47,640 56 COv Ram 9tablllm0an wnars2zr gallinaing Balance $2.850.000 $2,162,743 $3.754.890 53,815,143 43220,134: $2.794,698. :57439.421 SZ444.551 $7801,102 $3,559,0;13 57 56 AddUkwW (toyfrom: 59 Stnphrsfpu0eih-:AGerinmeasa fm Ohact.Costs 4o $0 50 (5120.006) (3290.000) (3290,000) (S290,000) (S290G00) (5290,000) (5290,0011) FmmTabto3 60 Shared Ope alone (512) (4761,337) $1,504,700 ($240,670) (4376.023) (3224.030) ($142.933) 5122983 5569,019. 3954,728 35751M 61 C 1Y.Copflal imp ovmnmdFund (820) 30 $0 i0 50 50 So SO SD $0 SD 62 SUMOtal-Tmesfam. (4761,337) SISG4,700 (5240,670) (5490.823) ($514.030) (5432,fl33) (SG7,037j 5279,010 $684.726 $565,755 63 Fund Subtotal .32,068,663 $3,687,443 $3,000225 53119.121 $2.706,104. 62,36ZM 57377364 37723,580 S),465.823 $4,14$011g 6t eftnaled Interest an balance (6) $74.080 .387.453 5108.917 4101,Ot4 -588.8114. --.577.356 .572.177 377,522 $94.04. .5115,574 65 Endblaselanca 42,162743 53,754,696 $3,816,143 37220,134 $;794,996: $2.4390121 62444.661 W81.102: $7.SS9,a57 $4260.863 66 70tgM6arancw 3924501 $1,244,456 $1,221,722 51,25X963 $1,2B7,3D6 $1.321,80 $7,357,495 $1,274352.'. $1,306,408 $1,343,778 6mat Cir Opmafin9lTw•Regt 'HF&RC-de'A(LC Uldeb Wasfeaater-6AfaylOHtx ,&f4l20f0 !0:23 AR 14 T*W 4. lrwerver A[�R A I B C D B `F G H 4 I It L m N 7 aHofuldahAmo 2- aaw"Rawstudy -3 Tabb'L Rsetv45 4. Table 18 :Es6mded .Factor 200540 .201041 261142 2012.13 201Y14. 2014-15 201546 2016-17 2017-18 2018-19 Notes Dlebf4 Saeid Fund (6411' s6 Beginning Balance .....S667M 5500.847 $447,269 - 5410,700. 5474,529 :$488.705 UMA20 557$530 &w.05a 5950.100 69 Ravenna 70 Rt Increase from Qmss Sand .CdvM D ....... _ _ ._m $0 SO 30 _ s0 se 30 so SO 50. 71 Ennowitutes ]2 Capad Projects $0 So $0 SD ::SO' So so SO- SO so . 73 TranSIOrstto)Amrm 94 Capitol Projectl(614) $21.875 $0 so -50 30 s0 ,$0 ,,s0 SO SO From Abwm- Y5 Ramon $0 50:. S6 $0 20 m $0. -50' SO $0�, To TOMB 2A 776 Rete SUbftaOonRemrmM44 (S138.tssm '(5157.907) s0 50. 50 So so' :m s0 50 .Frain Beim 77 OwIfet Capital Improvement Fund (05% $a- 50:. So s0'. 30 $0: 30 $0 50 $0 .From SORW 78 .Sublet!" -Transfer ($116.281) (5157.907) 30.. SO' SO 50- s0 s0 s0. :m 79 Fund. Subtotal $57t,071 5431,900: $44TAN S 20.708 :$474;520 $468:765: S509,425 5578530 3534,055, .5550.109. to : FSBmatcdlnterestanbalance (67. $10,876 515.32D' S13.419- $13;821 $14,2:5 $14,088 515,703 $15,50 5141,02:1- $16,503:' 71 Ending Bdance. $689,047 5447,289 5460.706 $47029: 5488,766 $603,426 $510¢3O 5534.066 5660.109. $566,612 -62 District Capital lmmrairoment Fund IWGI 53 Beginning Balance ;: :' 51!60,387 - $174.685 6452.176 5f29AW $111$44 $81.340 :581,989 315,718 $110,398: 5199.940 $4 a1 Revenue BMW Pmcerd.$0' s0 'SO' SO Sg SD SO $0 .$0 SO SawnrFeas and Charges {7y 5117.018 $210.220 $210.220: SD27,330 $327,330 5327,330, :5327.330 $327.330 5327,336 :5327,330 FmmTable 18Assump..ff(18)'. s7 Expenditures A -Debt Bandon (5638,000) (3638.0m ($638,00% ,($638,000) (5538.000) (6630.000) (SMS.000) '($634000) ($838.000).' ($636,000) Homo IUMah Budget $9 Capital Prolecis. ($259.856) $0 30 $0 S9` ,.so so so'.: so $0 F1Mn MiQ171dah Budged: 90 7420 Opmmtfae96 Maintenance . (1i (53.196) (520.559). (530.150) (530,753) (S3U5a) ($31.996) (532,038). (533.205) (533.954) (534.833)FromOrY18111tahBudOet- 91. Tmnsfam (tay1mm:; - - 92DIsbld RamwoRequiromarb so $0 5121.000. $200.300 5da6.000 SM.WD 52001000 3423.080$423.5m 5423,500. To,TaMa2A 93 t>lsUla Operating Fund (641)- SG -$0 $0 $0. $a s0 So 50 : 15a $0 To abova 94 Rio Stabilization Fund (042) 3346.662 5422,006 5300.000. $120.000 $115.000 5115.000$115.0m - s0: 59 91 Suatala)-Trans(am 5348,852 :5422.000 $423.000 $=am 5315.000 5315AW 5315,000 $423,009 .5423:5(70 5423.500 Fund Sublets! $163,971 $147.348 1125.m $107.983. $84.506 $59,780 333,453 $114,159 $195,274 5270,145 97 Estimated Interest on balance- (5). .610 715 .54.930 54,161 53561 $2.941 E2.7A8 Et.436 52;239 $4¢75 $7,171 99 Ending Balance -$174.693 $162.176 31290107 MIA" Sa7,446: '$61,969 mils $414.366- .$130.949 $266,316 99 District Ratestab41zatlmn fund MM 1 Beginning Balance -33r100,�a 52.347.952$3.375.540 52:652.141 $1,868,112 $1.236.290 5835.30() 5355.072. .$278.451 $58t.566: 101 1 Ttanders (to)Ifrom:: SurphlsWefxR- After increase faf00ed.Costs (5136,156) (5757,907) ($296,452) (5369,119) (5374,996). (6381,089) ($387,409) (Sels.062) (SO24,259) (5631.308) From Table '107 O(sWcLOperaldlgFund,(541) $138.150: $157.967 m 511 so so $0 _so $0 3o I Stared OperaROta Fund(a12) (2600,663) 61,365.300: (5718.330) (5343.977) ($205.970)' (5132.067) 5207.037 553081- 5895,272 3824.745 From Abm t DWdCapanitmpravam ntFund .QM, (5346.552) ($422.(100) (5300.000). (S720.000) (5115.0Om (5115,000) (6115.000) ,so So 50. 1 SUbtelnt-Tronsfors (51,035,515) $943,300. (5012,783) (5833,097) (5895.066).. (x.,628,157) (5295.371) (585,981) $271.014 $193.437 (, Fund Subtotal 52.164.485 33.291,252 S2563.057 S1.619.044 S1.190.148 5608.133 S34OA28 5759,001 $549.447 $755,323 1 EtUmmed Interest m7) balance (5) $0.467 $84.568 589.043 . .587.066 $0.144 ST7,8Ge 514.643 '.$9.362 $12.419 $19.758 .. I Ending galaneo. -$2,34T,952 53.375,040 $2.652.141 itA69,112 $1.236,290 5636,509 3355,072 $274.453 S561.666: $775.091 it TargetBagnaa 5837.159 $1,129.168 x1.111.987 x1,147,096: S1.193531 $1,221,322. $1.260,531 $1,18$;433 5112261052 $1.264229 bates OperaftRevkegf 111 City Oeerelions Reserve (Fund 6121 VAth4ut Rate lnemas4 11 Beginning Balance " $IA77.M 53,073,002 -53.079.394. 52,447;210 5917,793 (5047,180) (53.343,-015) (57,510,bOG)- (511.403,544) (515,610,254) 117 Surphd(DeShc) $57S.= 52,246,771 5112,624 15993,604 (51.098530).. (61,216.073) (51,346.046) (5998,533) (51,123,651) (S1.Z51,311) FnlmTable3. 111 11_ Revenues Non-0pamWg S4Z527 542,527 542,527 542:517. 542.527. $42,527'. .$42;527 $42527 $42.527 $42,527 From 0940 Walk Budge 71 11 E1PnndttuRs. .Capitol Projects SO $D (3204.000) (5280,080): S0. (5757.703) (5093,675) - (51268,933) (5143588) ti Addldonal(tm)trom: II Capdoiprejeels(614) (S944,915) $496,080 (51.140,000); (51.140.000) (51.140,000) (51.140,000) (51,140,000) (5570,000) (31,140,000) (61,140,000). t RavomtoRequirements SO 30- 30 SO 50 .30' so $0'. so 50 121 From Rate Stabilimtlon Rwrm(622 and 642) $1.450.960 (SZ,070.000) $475,000 $=.000 S43OX0: 5275,000 (5430.000) (51.100,000) (51,850,000) (51,700,0110) 1 SuMul61-Tmrplem $505,085 ($2.373.9201 (5685,900) (5420.000) ($710,000) ($005.000) ($1,570,000) ($1.470,000) (SZO90,000) (52,044000) 123 FundSubtatd. S2,990,934 $2.388,470 92,305,545 S864A4 (5844210) ($3,843.415); (57,510,8066 (511,403,544) ($15,613.254) ($19,677.037) (24 Estbna(ed iderest on balance (5) 573.158 $90.923 $51.574. 548:720 $1.044 30. S0 so $0 s0 1 Ending Balance $3,073,092 $3;079,394 $2A47.219 $917,793. ($047.166) (53.643,4151: (S7.S1GSG6) ISI1A03544) ($15,614254) (SI9,677,037) HFdI(f:snitataM; LLC wAh mamfewder-am.y1d. dw }5 5748010 =23 AM raaY1. Keaatvss Capital Improvement Projects 11ed Capital Improvement Fund (Fund 614), 2008-10 2010-11 2011=12 2012-13 2013=14 201445 Sewer Lateral:Grants.(U) 5242.000''`'_'5242,000 `.5242000 "5242000.:.` 5242000. ::5242000 Study of Recycling 125000`$257 :010 M, 000, 7777 525 000 - ', $25 f100 525000 Line Replacements $290.600 , 0 5290600 ,S29a600 5290800 _ 5290.600 ,5290600 ; Main Replacements:. w_. $310;778 3310,778 $310,78 , 131077& $310.778 5310778 tn(towJlMltratian $181,622 ``" $181,622 $187;822 ?5181,622 :; - -.5181;622 $781,622 System Replacement 590:W0 ., .$90.000 $90.000 ,590,000., : $90;000 - 'M0DD Total- Fund rau $1,140.000 $1,140,000- SIA40,000 $1,140,000 511140,000 81,140,000 sof So" 50 2.0% 4.0% 6.1% 62% Inflated Subtotal =Fund 614 ;$1,140,000 $1,140,000 51.162,800 .$1,186,056 $1,209;777 $1;233,973 eyed Operations Fund (Fund 612) Sd Capper SourceiD & Reduction (14) 40 " - $0 $10000o $taoa0o.: $o. So Flow Monitoring System (18), S0 S0, S0 SO 50 SO Nitrate Reduction (210) 30 SD $180,000 . S1a0.a00, ' So 51A_W, .0 Levee Maintenance (21i): $0 S0 $D 50, 50 - $150,000 Pere Pond Hydrogeologic Study - PH 2 (213) Sd. 50 $o $0':' ;So 30 Recycled Water System MasterPlan.(214) 14.8% 17.2°k $993,673 $1,266,933 $143,686 Sewer System Master Plan (226) 50 ;' $0, $0- - ` ' $0: ' ,• 50' So Flow Equalization Basinfor W WTP (12) Blogas Power Generatlon-Study (222) SO Sa ' 10 30' $0•` 550000 Class A B[osollds Compost Facility '(3)SO 30 S0 - So` 30 mom Future Unspecified Projects $0 - $0_ SO- 50- $0. , i . -50 Total -Fund 612 $0: $0 $200,000 $200,000 $0 $700, . 2.0% 4.0% 6.1% 8.2 Inflated Subtotal— Fund 612 $0 So $204,000' $208,080 $0 $757,70 Anachment#2 20IMS 000 % 3 2016-17 2017=18. 201849 :Total Notes ""' 5(21000' 5121;000 $242,000' - 3242,000- S2,178,000225Y St2 500,, 542500 525 000. -`. 326000: 5,0(]0 5145300: S7.45;300 5800 290 : 529060U; $2815:400 $155 389:: 515588 '3310.776' 3310;778 ' $2.797.002 390,81V ,$90 - 5187 622 ,;: ileli` 22. $11.630.98$45.000 545.000; S9D.000 .: 590;000 ` $810.000 5570,00(1$670,000 31;140,dW 41,140,000 $10,260,000 10.4% 12.6%: 14.9%'-- 17.2% $829,326 $841;913 $1,309,502 $1,335,692' $10,989,038 To Table 4 s0-; $200,000 sof So" 50 $o $o $0 54 SO' SO' $200,000 S0.- to, 50 SO' $150,000 Sd SO $0 30 ! $0 "MAW, $125;600 $125 000 SO 5650,000 -$0 $0` S0 SO': $50.000 550000,000 51A_W, .0 $0 30 ` $2,000;000 $9,000 $1,125,000 3125,000 W $3;250,000 10.4% 12.6% 14.8% 17.2°k $993,673 $1,266,933 $143,686 $0 $3,57.3,974 To Table 4 HFBHCansaitanls, LLC WdahWasleerater-6Mayf0.xisx Y14/2010 10:23 AM 16 Table 5. Capital Projects Attaciva nt92 HFdH ConStWents, LLC Mal; Wastewater- BMaylaxfsx 5h142010 10:23 AM 17 Table 6. Debt Service A B C D E F G H 1 L K L 1 2 CltyofUkiahnAfSD Sewer RateStudy 3 Table:6. Debt Service and Debt Coverage 4 Budgeted 5. 200940 2010-11 201142 201243 2013-14 201446 2015-16 2016=17 2017-18 241849 Notes 6 Debt.Servlca 7 WWM Bonds 8 Interest, 53;320900. 53 272,900 ' S3 208 900 :,, 53142,500 $3 073 704 53;002.500 52 928500 52:851 3DD 52774900 $i eBi;340 9 Principal 51;200,000 $1600;000 $0511,006: $1720;000 51784000' 51;650000 51,930000 $2,010000 52,090000 S2,18D,000 10 Bond Construction Fund for Debt ($3 236,450p ($7 000,000),;: 11 Wells Fargo Trustee Fee 52:300 .52.300 52 300" ' $2;300. $2,300 32 30D: 52,3-11) $2,30D 52;300'.. S2,3aD . 12 ABAG Admin Fee 58,000 - SB;OOD S8,OD0 58;000, ..: ; . _SsaoD;C $8;000 _ 58;000 58;000. SB;o00 58000 13. Payment $4531,200 $1;646,750 $3,879;200 $4,872,800 $4,864;000 S4,862,11W $4,868;600 $4.871,600 54,871,200 $4,877.600 To Table 2A 14 15 Debt Coverage 16 Revenue 17 Sewer Charges -CityandDistrict $7,649;541 $7,658;772 $8,162,784 $9,422,633 $9,661.,022 $10,230,388 $10,839;913 $11,436,613 S12,059,674 $12,705;405 From Table 13 Connection Fees - City and District $297,616 $272,775 $272,775 $381,865 $301,985 5361,885 $381,885 $381,885 $381,885 $381,885 From Table 4 79 Non-Opeating $28,492 $28,492 $28;492 $28,492: 328,492 $28,492 528;492 $28,492 528,492 $28,492 From Table 4 20 Interest $385;514 5375,878 3366,088 $330;888 5305,020 $277,218 5252,375 $248,398: $267,488 $309,835 From Table 4 21 Transfers from Rata Stabilization Fund $1,796,852 $422,000 $775,000 $840,000 $545,000 $390,000 $115,000 $0 $0 SO From fable 4 22 Subtotal $10,158,015 58,757,917 $9,605,140` S11.0W.898 $11,121,419 $11,307,984 $11,617;665 $12,095,389 512,737,539 $13,425,617 23 Expenses 24 Shared Operating Expenses (excluding Capital) $3,525,318 $4,437.251 $4,567,377 $4,702;121 $4;841,678 $4,986,250 55,138053 $4,811,571 $4,962,920 $5,120,013 From Table 2A 25 Direct Expenses -City $D 50 SO so $0 so SO $0' $0 $0 From Table 2A 26 Direct Expenses -District $138,156 $157,987 $163,452 $169,119 $174998' 5181,089 $187;409 $193;962' $200,759 $207808 From Table ZA 27 Subtotal $3,663,474 $4,595,238 $41,730,830 $4,871,241 $5,016,673 $5,167;340 $5,323,461 $5,005,533 $5,163,679 $5;327,821 28 29 Net Revenue $6,494,541 $4,162;679 $4,874,310 $6;132,656: $6,104,745 $6,140,644 $6,294.203. $7,089,856' 37573,860 $8,097,796 30 Debt Service $4,531,200 $1,646,750 33,879,200 $4,672,600 $4,864,000 $4,862.600 $4,868,800 54,871,600 $4,871,200 $4,877,600 From Above 31 overage go 1A3 2.53 1.26 1.26 1.26 1.26 1.29 1A6 1:55 1.66 To Table 1A W32 33 Add'l Funds Needed For Net Coverage $0 S0 $0 $0 $0 $0 S0 $0 $0 $a To Table 1A 34 Gross Coverage Ratio 1.02 1.34 1.03 1.04 1.07 1.09 1.13 1.22 1.27 1.32 To Table 1A. 35 Add'I Funds Needed For Gross Coverage S6 $0 $0 50 $0 $0 $0 S0 so SO To Table 1A HFdH ConStWents, LLC Mal; Wastewater- BMaylaxfsx 5h142010 10:23 AM 17 Table 6. Debt Service Attachment #3 CITY OF UKIAH FUStI 61 CITYIDISTRICT SEWER OPERATIONS FUND [ieparbment :_• :Snrirn _ _:': FISCAL YEAR 2010-2011 .. .:;208, , 7 : ' : : 200?118 .:.• :: , : 211fl8t0$; .:......... -...... Ac> uat Actual AcivaE Bndgef QFajectbd:: Department City 111Eana er lrounc#1 $' (2,765,200) ........... _ .. - .. _ : - - .. _ . - _- .... _ . :................ $ (1,220;110) ..::: kcivai ::= .....: •Be uiest :; -: •:f%co[iiriie>7ds_ .. REVENUE Transfers City Rate Stabilization $ (2,100,000) $ 367,500 $ 761,337 $ (1,504,700) Interest.ori Investment 299,238 501,397 413,975 71,300 40,200 90;286 90;286 $ (1,365;300) Domestic Sewage (City) 1;371,799 1,758,753; 1,996,250 2,128,003 2,251;802 2,252,827 4252,827 $ 141,913 Commercial Sewage (City) 1,355,286 1,555,596 1,662,347 1,712,218 1,6981924 1,,699,697 1,699,697 6,273,193 Penalties (City) Domestic Sewage (UVSD) 1,035,771 1,214,187 1,129,891 1,679,433 1,739;891 1,743,388 1,743,388 Commercial Sewage (UVSD) 1,214,921 1,465,341 21144,215 2,104,521 1;958,926 1,962,863 1,9621863 UVSD charges (Fund 641); Rate Increase.Revenue for Gross Revenue Bond Coverage 280,875' Jobs, Permits, Fees &:Mise. 18,058 121,945 21,171 42,527 28,492 28,492 28,492 ,MV 35:.:..::%7 7 EXPENDITURES Salary and Employee Benefits 1,181,757 1,273,264 1,241,511 1,452,417 1,233,183 1,618,962 1,618,963 Operations and Maintenance 1,767,751 2,313,194 2,511,311 2,735,972 2,292,135 2,818,289 2,818,289 Capital' Expenditures 71,677 4,348 24;523' 2,385 2,385 310,000 310,000 :=: _TQTAL•'i:iC!?END}!#fRES.::= $:3;t#21;J8S:.:359i#;8fifi::3;7.77,36 :;1911;274, $, 3;5tt3 -;2 .$:::::4,47;•252 :.::... .:, : ::.. ..::: N1!`i'°It�it:fJ1VIE :• $.:=2 273 887: :.:3;Q2B±i't3 -::$;591};50.4 , $ ;=:3;8281il2 ,$:. ,:!tt19Q,S32 • . $ : :3,030 3Q2 $,.>:: 3;n3a lit: .. ... . ;_ '.' Transfers IN (OUT) Transfers: to Debt Service $' (1,362,406) $ (2,765;200) $ (2,765,200) $ (2,765,200) $ (2,765,200) $' (2,765,200) Transfers to Capital Projects $ (1,553,890) $ (1,220;110) $ (944,915) $ (944,915) $ (944,915) ;$ (496,080) $ (496080) Transfers City Rate Stabilization $ (2,100,000) $ 367,500 $ 761,337 $ (1,504,700) $ (1,504,700) Transfers UVSD Rate Stabilization $ (1,900,000) $ 332,500 $ 688,663 $ (1,365;300) $ (1,365,300) Transfer to UVSD Special Fund 641 $ 5;490 $ 141,913 $ 0 TOTAL TRANSFERS $ 1,559,380 $(2,582,516)j$ ,710,115) $ (3,010,115)1$ (2,260,115)1$ 6,273,193 $ 6,131,280 FUND BALANCE BEGINNING $ 4,852,262 1 $ 5,549,850 1 $ 6,289,806 1 $ 1,778,029 1 $ 1,778,029 1 $ 3,708,446 1 $ 3,708,446 Fund Bat Adjs'(add `depr, less loan prinicipal): is (16,919)1$ 296,0591$ (392,166)1$ 1 $ 1 $ 1 $ F. N. B�IL�N_CaE.'.ENQ}NG..:.::: _'. . ;5;649;$5fl: ..:=..:289,1386- :�...:•.7".l.'.=-,�-29:; ::8::;:2;59 .' .. � :$..: 3'i .�$''.. b-:::$•:� :•--%465'�355::::$a= ]:::_:.��.�'�4� .�: i=:�: ��:�:..�:�:�:�:�:.:� Page 1 Attachment #3 110 115 11.8 119 120 141 151 152 154 155 CITY OF UKIAH CITYMISTRICT SEWER FUND ADMINISTRATION & GENERAL FISCAL YEAR 2010 2011 Fund ?6 Ie mr�t 3515 Salaries, Regular -- --------- 131,693 157;844 163,576 169,731 1691731 164,278 1641,278 2,500 Salaries, Overtime 89 397 541 920,04 735 735 735 735 Stand-by Pay Telephone 2,803 2,088' 2,564.42 2,600 2,000 2,040 2,040 Accrued Salaries & Benefits 6,857 7,286 9,924 206,643.91 389,464 389,464 390,000' 390;000 Salaries Charged by Other Depts. Dues & Subscriptions 342 230 31 31 47 47 1,020 Retirement, (PERS) 10,359 16,530 20,810 26,517 26,517 29,618 29,618 765 Group Insurance 15,695 20,852 24,762 26,631 26,631 26,355 _ 26,355 351 Worker Comp Insurance 9,109 11,705 8,556 6,791 6,791 6,573 6,573 142,248 Medicare 1,954 2,545 2,516 2,461 2,461 21384 21384 20,957 Unemployment Insurance 411 334 270 255 255 822 822 500 F.1 *C.A. 2,433 2,655 110 4,185.00 212 3,527 3,733 3,733 Total Salaries & Benefits $ 178,600 1 $ 219,750 1 $ 230,525 $ 232,417 $ 232,629 1 $ 230,0771$ 230,077 10,000 160 Conference & Training Expense 6,339 3,296 2,166.83 6,000 1,000 2,500 2,500 210 Utilities 397 541 920,04 735 735 735 735 220 Telephone 2,803 2,088' 2,564.42 2,600 2,000 2,040 2,040 250 Contractual Services 54,589 49,453 206,643.91 389,464 389,464 390,000' 390;000 260 Dues & Subscriptions 342 230 1,330.24 2,100 1,000 1,020 1,020 262 Memberships & Meetings 1,186 687 546.25 1,135 750 765 765 280 Burglar Alarm Maintenance 344 344 343.68 344 344 351 351 291 General Government Service Charges 80,508 117,713 150,264.96 139,660 139,660 142,248 142,248 292 Purchasing Department Charges 20,371 18,407 21,405.96 25,632 25,632 20,957 20,957 302 Equipment Maintenance & Repair 1,371 835 53.46 1,500 500 500 305 Allocated Building Maintenance 2,276 2,488 4,185.00 3,527 3,527 3,733 3,733 310 Allocated Dispatch Charges 10,000 10,000 9,999.96 10,000 10,000 10,000 10,000 320 Billing & Collection 93,796 114,693 137,414.04 151,020 151,020 137,141 137,141 330 Rental of Land & Buildings 210 210 210.00 5,368 1,056 5,368 5,368 332 Corporation Yard Charges 15,391 18,085 5,897.04 5,407 5,407 7,937 7,937 Page 2 Attachment #3 CITY OF UKIAH CITYIDISTRICT SEWER FUND ,ADMINISTRATION & GENERAL FISCAL YEAR 2010-2011 340 2 06:2Q 7 .: Z Q7: 204$:::2.008 Q9:.....:., Z00.. Q• 0 :.....:::..:::.::.....:::. ....=:20 4 'E1..................... A£tuak kcival �laiaaf Budget t�raject�d 0 artmenbq> City Manag� CDunciF Supplies: .......... ...Abaur► a�tame . ;-..... ......::......: ;.....:.......:......:......:...... Refunds of prior yea 711 AaI .::.... s...IttGbiimtl8�t t _ S ::: Ap :.xded. 340 Allocated Insurance 411 Postage 450 Fuels & Lubricants 630 Taxes & Fees 632 Right of Way Lease 690 Supplies: 696 Uncollectible Bills 690 Refunds of prior yea 711 Contribution to Capii 53,893 521101 51,932.73 52,762 52,762' 52,739, 52,739 1,173 1,844 4,233.69 1,500 1,500 1,500 1,500 295 124 500 100 100 1,744 14:00 250 36 141,000 141,,000 158,219.04 8,046' 3,906 51545.31 8,000 8,000 8,000 8,000. 7,569 8,435 41,767.24 11,000 8,000 11,000 1°1,000 91,696.54 44,974 FARF`lr% 1 9: AAAdR1 1 4Z 007'29A it 474GnA i Q anw ons -...,. .w .,... .. . 800 Capital Expenditures 1 12,.172 .....: 1'OFAE:CfEiA'11ttEI[30`t= $ 739,387 1 $ 766,231 1 $ 1,127,879 1 $1,050,921 1 $1,034,522 $ 1,028,711 $ 1;028,711 Page 3 Attachment #3 CITY OF UKIAH Fti�d C1TYIDISTRICT SEWER FUND Qepa e ; SYSTEM MAINTENANCE FISCAL YEAR 2010-2011 111 115 118 1441 ::151 152 154 155 156 Salaries, Regular 2{i08-2"7 2007 2D0&. 200$ 2009::: ;•_ ...::: 009 i�O �tF ..:: . . 201112611 ....-,.......::: Actoaf ... Acfual $udget Projected Qepartmertt iW�iY Manager Coy nc�I . _ .:.-.........%tlGrr��lliitl; Na�irie .......:........ ... . :.............:': 7,766- AottYaf #e. Wiest...... l��coi�m¢r�si�::.: �...Yaxec# 10,575 . . . . .�... _ . _ _...•... _ .. ....... .:; Salaries, Regular 272,641: 239,887 199,649 262,258 262,258 333,591 333,591 998 Salaries, Non -regular 1,267 1,400 1,400 1,400 1,400; 1,960 7,766- 9,000 9,000 10,575 10,575' Salaries, Overtime 10;496 11,347 7,796 4,527` 6,075 8,010' 8,010 110 Stand-by Pay 15,987 14,097 10,853 11`,999 11,999 15,872 15,872 Retirement (PERS) 30,638 30,025 36,086' 41,854° 41,854 60,954 60,954 3,584 Group Insurance 50,677 43,387 34,428 51,511 51,511 66,548 66,548 Worker Comp Insurance 28;250 24,952 9,600 11,511 11,511 14,722 14,722 Medicare 4,353 3,921 3,381 4,174 4,174 5,336 5,336 Unemployment Insurance 929 485 355 425' 425 1,800 1,800 I F.I.C.A. I 500 127 651 1 5581 5581 6561 656 Total Salaries&13enefits $ 413,971 1 $ 370,189 1 $ 310,565 1 $ 397,817 1 $ 399,365 1$: 518,0641$ 518,064 160 Conference & Training' Expense 4,620 400 2,756 5,000 1,000 2,500 2,500 210" Utilities 998 962 1,267 1,400 1,400 1,400 1,400; 220 Telephone 319 250 Contractual Services 10,400 9,881 39,963 125,500 20,000 50,000 50,000 262 Memberships ,& Meetings 110 95 200 200 200 200 302 Equipment` Maintenance & Repair 206 1,317 4,078 5,600 5,000 8,600 8,600 303 Vehicle Repair & Maintenance 48,933 30,907 57,373 43,058 44,058 52,500 52,500 440 Small Tools 3,584 7,636 5,535 5,500 4,000 8,000 8,000 450 Fuels & Lubricants 12,543 14,757 16,125 15,000 15,000 15,000 15,000 630 Taxes & Fees 1,563 1,989 2,000 2,000 2,040 2,040 639 Fines & Penalties; 50,000 50,000 690 Supplies 28,720 39,113 33,733 52,200 44,700 50,000 50,000 711 Contribution to Capital Replacement 37,500 100,000 720 Reimbursable Projects I I I 500 Total Operations &>Maintenance 1 $ 147,61.4_1.$ 206,631 1 $162,819 1 $ 255,358 1 $ 137,6771$ 240,2401$ 2407240 800m8121 Capital ExpendituresMystern improvs 1 13,649 3;433 1 9,985 tf�tTMFNT:$510 .. 1 $ 575,234 1 $ 580,253 1 $ 483,369 1 $ 653,175 1 $ 537,042 $ 758,304 $ 758,304 Page 4 Attachment #3 CITY OF UKIAH t~und 872 CITYIDISTRICT SEWER FUND TREATMENT PLANT OPERATION &.MAINITENANCE FISCAL YEAR 2010.2011 111 115 1.18 141 151 152 154 155 156 Salaries, Regular s :2006=2001. .-. 2007 ZOR8 ..=20D8=2fJ08.. ...:::'.< 20R8'2a�0 .::;......:........::...:.:2tYf 2071........:...... . 380,809 frctual Acfuat Acferat _utlget proecterlepaetlnent Cliytlltetlxger Council :...: Acca>untName .. -:' - - - • .- : - - - - - - - - - 5,296 Jfui�t, .. ; a?e' yir t.. , ,Recarnmegds- Jli'- rovr=d;: Salaries, Regular 383,274 416,014 441,162 51.91069. 380,809 545;043 545,044 utilities Salaries, Non -regular 9,527 14,042 5,296 14,560 214 1.4,560 14,560 7;808 Salaries, Overtime 20,389 43,688 62;409 46,125 38,052 47,313 47,313' 3,800 3800 Stand-by Pay 25,416- 25;468 24,194 28,968 28,968 29,579 .29,579 260 Retirement. (PERS) 38,085 52,199 63,070 -83,637 59,415 100,227 100,227 1,160 Group; Insurance 62,692 750261 69,508 94,902 67,697 95;562 95,562 40,686 331,935 Worker Comp Insurance 38,971 47,577 21,716 24,349. 18,200 25,460 25,460 6,510 Medicare 6,177 7,253 7,671 8,825 6,300 9,229 9,229 Small Tools Unemployment Insurance 1,333 940 812 845 845 21945 2,945 5,357 F.I.CA 3,322 884 4,584 903 903 903 903 200,000 200,000 Total Salaries &Benefits $ 589,1861 $ 683,3251$ 70G.422 1 $ 822,183-1 $ 601,189 1 $ 870,8211 $ 870,822 630 :(3PERi-nON5•&•i!li AINTEN'ANCr,.: •: 160 Conference & Training Expense 8,309 4,969 7,254 10,000 81000 10,000 10,000 210 utilities 159,688 284,939 300,045 318,000 315,000 316,000 316,000 214 Natural Gas & Propane 12,354 7;808 8,813 9,000- 6,000 7,000 71000 220 Telephone 2,847 3,885 3,483 3,800 3,800 3800 3;800 250 Contractual Services 103,432 282,258 137,906- 255,995 240,154 639,000 639,000 260 Dues & Subscriptions 1,13B 1,783 1,436 1,940 1,940 21100 2,100 280 Burglar Alarm Maintenance 1,160 1,836 2,465 2,400 20400 2,400 2,400 302 Equipment Maintenance & Repair 55,808 50,962 40,686 331,935 95,241 69,000 69,000 303 Vehicle Repair '& Maintenance 4,793 4,361 5,019 7,010 6,000 6;510 6,510 305 Allocated Building Maintenance 1:000 1,000 440 Small Tools 1,675 2,046 4,627 5,000 5000 3,500 3,500 450 Fuels& Lubricants 4,737 5,357 5,930 5,000 4,000 5,000 5,000 520 Chemicals 141,788 365,769 390,147 236,500 200,000 200,000 200,000 540 Lumber & Building Supplies 839 342 681 3,000 500 1,000 1,000 630 Taxes & Fees 19,126 28,840 28,399 18,536 18,536 19,111 19,111 639 Fines & Penalfies 50,000 50,000 682 Interest Expense 107,033 97,193 89,702 425,994 425,994 425,994 425,994 690 Supplies 60,943 18;389 25,200 28,000 20,000 18,000 18,000 710 Depreciation 385,850 399,345 399,345 Total Operations & Maintenance 1 $1,071,521 1 $ 1,560,082 1 $ 1,451,1381 $1,662,110 $1,352,565 $ 1,779,415 $ 1,779,415 800 lCapital & non-recurring Expenditures .8571 9151 14,5381 2,385 1 2,3851 310,0001 310,000 :;_"i`t}TJat: DHRI[R771AF.Ni� : $1,706,563 1 $ 2,244;322 1 $ 2,166,098 1 $ 2,486,678 1 $1,956,139 1 $ 2,960,236 1 $ 2,960,237 Page 5 Attachment #3 CITY OF UKIAH. CITYISANITATION DISTRICT SEWER CONSTRUCTION FUND FISCAL YEAR 2010-2011 :. De attriieni_ 74.1.0 ...................... : 64. -V:.-:-' i1ErJi37''f'�i�g� :=:=20D8=�nQ9:= : :::...::• 2t- - - - 4t1�. _ :..:.:: : . ......:: . . :20100111:.....:.::..::....: Acieal Actual Acdaf - Betdget - Rraected Departerit CiiyR:Managerfluhcit FUND BALANCE BEGINNING 1 1,127;355 1 . . .:.:..._:........:::... _ . _ ..": _ .. _ . .......:. .....::.:.....::: c a1......::R� vast ...:: Ric ixicri ids..... 18,727,915 REVENUE 1,565,133 01 D Interest Income 0 1,637,618 860,367 125,000 50,000 60,000 60,000 Lease purchase;financin 0 `_ .. TA.L.'Rt=ifF?NUE... _ .::�..::::....:.:... .$ ::::37,61 .::::. 8tt,t10 :: $ :.:::. EXPENDITURES ...:::..: .............. Capital Expenditures Debt Service 552,400 3,339,200 3,739,200 4,531,200 4,537,632 4,883,200 4,883,200 Treatment Plant Upgrade 20,543,319 18,053,092 15,336,538 2,666,699 1,565;133 : , :_ TAL:FJFPEhlD1TEfREE:.. $ ::: 2 1351;77 8. ::: 'tx39 ,292' $ .:: 9 tI7$ T.3&. $ :: T, 9T 899. :5:.::Ss t?2 785: •:.:. 4,883,3Ofl: $_ ..: '. 4 883;24fl. - :.: ..... _..'_ ..: . ::.....•:i E`. :)I�I�`sQ: :::......' : ..:WVrtI-70 : 64. -V:.-:-' i1ErJi37''f'�i�g� .�`.:-:- b- 2il :�`... ������i4VV :�_ _ ..:• �f}3M2{IB .:..:.......':: _ c ::. TRANSFER 1N FOR DEBT SERI 1,127,3551 2,344,406 1 3,747,2001 3.747,2001 3.747,2001 3,747,2001 3,747;200 FUND BALANCE BEGINNING 1 1,127;355 1 3,471,7611 4,731,504 4,731,5041 3,991,0721 3,991,072 Investment In Fixed Assets 21,095,7181 19,754,674 18,727,915 0 1,565,133 01 D 2'355 :$: j4 T 7111=:..:... ' F3 f X504 .4::3;99't,A72 $:..:2;9'I:6,472: c$ _ .:..::2;91,x72 ..:: _ :':....:.::. , NOTES: Debt payments are funded through transfers of money from the individual City and Sanitation District Capital Improvement Funds (620 and 650, respectively, and the Joint Sewer Operations Fund 612, The capacity expansion portion of the VNUVTP construction project debt is funded by transfers from Fund 620 (35%) and from Fund 650 (65%). The remaining funding for the debt payment is transferred from Fund 612. Page 6 Attachment #3 CITY OF UKIAHIUKIAH VALLEYSANITATION DISTRICT SEWER.CAPITAL PROJECTS FUND (Projects funded by revenue transferred from the operating fund #612) Fuad ti44 Q " ai2frteof r :;-urarii : •:ZfiO.S�-zaa� Boa;F=alms.::�:-zoos:zaals�:...:..•:.:: zoos=2Q't0:=� ....:..::.... _ _ .:;....... _ :. t�2a�T4 2D't1=:? .... `::.....:.. _ .:::. :, �Cctna! t3ta% .E ..... Stftlget jectert bepartcrreat Ci€y3Vlanager >ro�ncR - :... Accnun€.Maine ;:. ;.:; .. ...., , ... _- ...., .... .: -::.• •. •• c€uat . ..Request - t3e�ininerids . .. _ provsd:�:: REVENUE Interest Income 75,779 146,562 50;000 72,900 72,000; 72,000 Mise Revenue ::.. ::.1 c• E11EhiUE':..•` ..:: `......::::..: �! .:.:: 78:7:7.5..5:: 72,000 .5 72;000 EXPENDITURES Sewer Lateral Grants (1/1) - City 4,000 17,093 142,000 40,000 142,000 142;000 Study of recycling - City 12,500 12,500 Line. replacements -City 308,036 117,871 12,500 12,500 Main replacements _City 329,424- 164,712 154,018 154,018 Inflowlinfiltration - City 19,783' 75,909 17,234 164,712 164,712 System maintenance -City 45,000 29,049 64,770 64,770 Emergency/Contingency - City 45,000 45,000 Sewer Lateral Grants (ill) - District 100,000 2,000 100,006 100,000 Study of recycling - District 12,500 Line replacements - District 36,873 136,582 369,159 136,000 136,000 Main replacements - District 126 146,066 148,000 148,000 Inffowlinfiltration = District 27,846 145,225 42;847 116,000 116,000 System maintenance;- District 45,000 Eme enc /Contin enc -District 073:. $ :.:: i -t04$.$..:1 ::..:: NET.;1. EO :: _ ..: $ :. _.::..: $- _•: ;90ti::$ . ;:•>�!} .1. .:$ '•:I.1 ;2 2 :. :�:. 7-09;97.2 -;Qqq $ _,:;: ,t 0• 4 .:.:. Transfers in (Out) Fund 612 1,553,890 1,220,110 944,915 944,9151 944,915 496,080` 496,080 Transfers In;(Out) Fund 641 (21,875) 21,875) 39,119) 39,119 TOTAL. TRANSFERS IN (OUT) $ '1,553,890 1 $ 1,220,110 $ 944,915 $ 923.0401$ 923;040 1 $ 456,961 $' 456,- FUND BALANCE BEGINNING $ $ 1,553,890 1 $° 2,808,906 $ .3,823,035 $ 3,823,035 $ 4,036,103 $ 4,036,103 Fund' Balance Adjustments FUNp;i5A1:{1N*rt«=EA1fJihlG .::'�...::. $ 1�853:891>` :S:��;.848;9a6..$:3;tiZ3;-Q35.:S•: s�`8�g7c833. .$:::4,E!$G;1Q3..•S ; .��A. 8.2;.0.54: $ ..:::3;+48;::064 :...::...::.:::�: ENDING FUND BALANCE DETAIL City Fund Balance 815,792 1,452,350 1,899,054 1,482,265 2,026,266 1,939,348 1,939,348 District Fund Balance 738,098 1,280,778 1,701,641 1,543,228 1,714,595 1,175,476 1,175,476 Unallocated Fund Balance 75,779 222,340 272,340 295,240 367,240 367,240 Total Fund Balance $ 1,553,890 $ 2,808,906 $ 3,823,035 $ 3,297,833 $ 4,036,103 $ 3,482,064 $: 3,482,064 Note: This fund was created to record the capital improvement projects portion of the sewer revenue from the Sewer improvement bonds rate calculation. Page 7 Attachment 43 CITY OF UKIAH(UKIAH VALLEY SANITATION DISTRICT SEWER CAPITAL PROJECTS FUND (Projects funded by revenue transferred from the operating fund #612) ............. . . . . . . . . . . Fund X14 De fYiWig' `. .................. :ZOOS=2Qai► 2lIiF{=21)118:- :::=2Qti8 2DQ8 :=: ..:::. , :::: 2D OJ Z01ii::=.. _ :.::.:....:.: r.......::..: 2Q'Ctti20 i� ,... lkctual Atuat 1ctuai ..:.:....:.. .... _. Btfrlget Projected ' ; L5epi3rtrr[ent ; C�Eyfillattatg¢r : 3foanclt Acaaunf :Nairie ..,... ; _._.. ::..:.., _ :.. _ :.:•:.. :.;:, .:::: _.. _,.,. ::Actual roped:=: s,uzs,uj0za Detail of Fund halanr.P hu Fnfiiv City Fund Balance Sewer Lateral Grants (1/1) -City - (4,000) (21,093) (163,093) (61,093) (203,093) (203,093) Study of recycling - City 203,948. 364,087 475,607 587,127 599,627 723,647 723,647' Line replacements - City 155,001 276,707 370,962 157,181 347,346 429,101 429,101 Main replacements - City 163,1581 291,270 390,486 160,278 324,990- 270,'f88 270,188 Inflowltnfiltration - City 130;527 233,0.16 292,606 296,070 354,745 269,406 269,.406 System maintenance -City 40,790' 72,818' 97,622 77,426 93,377" 53,414 53,411 Emergency/Contingency- City 122,369'- 218,453: 292,865 367,277 367,277 396689 396,689 Roundin ,adjustment 1) (1) (1) 1) 1) (1) (1 Total. City Fund Balance; 815.7921 1,452,350,1 1,899,0541 1,482,2651 2.026,2681 1,939,3481 1,939,348 District Fund Balance Sewer Lateral Grants (1/1) - DIstrict - - - (100,000) (2,000) (1021000) (102,000) Study of recycling, District 184,524. 329,412 441,621 541,330 553;830 553,830 553,830, Line replacements -District- 140;239 213,482 298,761 247,458 14,881 (121,120) (121,120) Main replacements - District 147,620 263,5330 353,171 296,872 442,938' 294,938 294,938 lnflow/lnfiltration -District 118,096 210,824 254,792 181,381 283,759" 106;765 106,765 System maintenance - District 36,905 65,883 88,325 65,767 110,767 110,767 110,767 Emergency/Contingency - District 110;715 197,648 264,973 332,298 332,298 332,298 332,298 Roundin adjustment 11 (1)l (2 (3) (3) (3) 3) Total District Fund Balance 738,0981 1;280,778 1 1,701,6411 1,565,1031 1,736,4701 1,175,4761 1,175,476 Total Fund Balance 1 1,553,890 2,733,128 3,600,695 3,047,368 3,762,738 3,114,824 3,114,824 Page e Attachment:#3 CITY OF UKIAH . .......... ............ ................ ................. CITY SEWER CAPITAL IMPROVEMENT FUND ...... ma. . ................... FISCAL YEAR 2010-2011 .......... ......... ............ ...................... ........... (750,000) 0 9-: 010 0 2 .... .......... .... ........... .! ... .... .. ........... ................. ........... — ... I .............. .......... -A .............. .............. ..................... ........... ......... ............ .......... ....... ................. ............... ...... . ................. .......... REVENUE (344,000)1 (344,000)1 (344.000)1 (344.000)1 (344.000)1 (344.0001 Interest Income 105,283 101,290 83,910 17,400 17,700 17,400 17,400 Sewer Fees & Charges 324,279 127,489 54,865 100,000 76,496 54,556 54,555 Misc Revenue .0T-At-:KEV-EN .. ....... . .. EXPENDITURES Property Acquisition 555,665 Operating expenses 1,148 1,148 Sewer Construction Projects T-* 3 ............ ........... 0 . Via I 26;10 V 4i: 220,77014.. A�,: 17 -Am.: t- $7:- - 1 : $ � :.. TRANSFER TO RATE STABILIZATION FUND (750,000) TRANSFER FROM RATE. STABILIZATION FUND TRANSFER TO FUND 611 FOR DEBT SERVICE PAYMENTS* 1 (344,000) (344,000)1 (344,000)1 (344.000)1 (344.000)1 (344.000)1 (344.0001 FUND BALANCE BEGINNING $ 2,482,552 $ 2,012,449 $ 1,897,227 1 $ 942,0021$ 942,0021$ 692,1981$ 692,198 1 Fund Balance Adjustments .......... "To fund capacity expansion portion of WWTP construction project. Page 9 Attachment #3 CITY OF UKIAH 1 SANITATION DISTRICT SPECIAL FUND i #n ".......... ZZ 7402 FISCAL YEAR 2010-2011 Right-of-way Rental Revenue represents a portion of the Right-of-way Rental expense paid by UVSD, customers' in their rate. Page 10 . . . . . . . . . . . . . . . . . . . . . . . . . a . ----- '20 Actual Actual AcEuaF Budget Pr�lecieif .................. IA�iiaF — :General ikltgr C�ouacil ........... ....... MA .... ,TOTAL TRANSFER IN (OUT) 1$ $ A A REVENUE 21,875 181,032 $ 181,032 !FUND, BALANCE BEGINNING 1$ 536,1201$ Interest income 23,030 30j022: 36,446 11,800 15,660 18,000 18j000 829,281 Domestic Sewage (UVSD) Revenue previously recorded in Fund #612 1,679,433 1,739,8911 173,9,801 1,739,891 Commercial Sewage (UVSD) 2,104,521 1,958,926 11958,926 1,458,926 Rate Increase Revenue for Gross Revenue Bond Coverage 254,125 Righto-of-way Rental 50,000 66j00.0 72,781 .T.OVAL. . ..... ...... ...... EXPENDITURES Personnel Costs 5,449 86224 93,200 93,200 115,287 115,287 Operations 6,300 6,983 8,690 3,763,237 31508,623 3,635,020 3,635,021 ,Capital Expenditures T -OTALEX-Ple N 0 I.W Re Q— -0. z .80' ;7 A(ft Right-of-way Rental Revenue represents a portion of the Right-of-way Rental expense paid by UVSD, customers' in their rate. Page 10 TRANSFER IM(OUT) Transfer from Fund 612 Transfer from Fund 614 21,875 21,875 141,913 39,119 141,913 39,119 ,TOTAL TRANSFER IN (OUT) 1$ $ $ $ 21,875 $ 21,875 181,032 $ 181,032 !FUND, BALANCE BEGINNING 1$ 536,1201$ 602,8501$ 680,4401$ 694,7531$ 694,7531$. 829.281 rs 829,281 Fund Balance Adjustments 44 - :-6j#AZ.- Right-of-way Rental Revenue represents a portion of the Right-of-way Rental expense paid by UVSD, customers' in their rate. Page 10 Attachment #3 CITY OF`UKIAH SANITATION DISTRICT CAPITAL IMPROVEMENT FUND FISCAL YEAR 201.0-2019 F�[id 17�pashi<ien€ 7ztir . �:9G,2ii1= TRANSFER TO RATE STABILIZATION FUND: ::;:2Q0S.2007:::::20D -20Q8:=. QS QU9s=......:':..:.. Z0Qg=2t31.fl...:::,......::....::::._....:::=:20€Q=2ii4 :...............:::: 1 $ koiaat Acfaat teat Badge€ ProjeEied Departtrieni Vii% Nlaaager : Cben�I c :.... ►C ct>1l a ame .::.................... FUNF3.BAF,ANGE:ENDIN�::�...:::.... � .��:'F5;68'�..$.: , _ ......::.......::.... _ .A4 aF,=.....:.:•R : i� - ._: f : to : REVENUE (638,000 638,000 638,000' 638,000 638,000) Interest Income 128,515 144,432 102,820 6,500 61000 5,600 5,600 Sewer Fees & Char es .209,765 153,902 50,223 50,000 197,616' 2118,220 21:8;220 :. .. :.. 'C�T/!►k �?EYE�1 E:... :. 8 .:.. 938,2.0.0. ...: �8�8 .$.. -.: k�53,644.. 8:.:.. 56 tFQ. _$.:' ..2418; 16. _$ ... 22 ;82if .: ...Z23:2, .....: `......:: : EXPENDITURES 7420Operations.&:Maintenance 4,192 1,285 1,969 3,198 1,698 478 4M 7420 Capital Expenditures 37,453 289,6561 283,403: 29,081 29,081 s"f'O`i`AL:EXFE11i 1TURES...:.. 8 ...::=- :4;' :..:: , :::: f;2$5....:.:: -•3�8 422.. —,::::2S2 4 :..285`'E0'I. :...: i 29 559=: ' • - - - :.: _ Z 59..: _ .:.... _ .:: : �:9G,2ii1= TRANSFER TO RATE STABILIZATION FUND: 3;119,599 (1,4001000) 2,815,687 1 $ 2,474,736 1 $ 550,3571$ 550,3571$ M,724 1 $ TRANSFER FROM RATE STABILiZATION FUND 346,852 346,852 422,000 422,000 TRANSFER TO FUND 611 FOR FUNF3.BAF,ANGE:ENDIN�::�...:::.... � .��:'F5;68'�..$.: 2;4�4�736:.$:::�:$5d3g7 .. $ .::::::22'�b$.:$::.. 477x724 :$'•: - ::.'!'!3?5,�385 :: � ....:.: ;13866 :..........:::::..._;: DEBT SERVICE' PAYMENT S* (638,000) (638,000) (638,000 638,000 638,000' 638,000 638,000) FUND BALANCE BEGINNING $ 3;119,599 $ 2,815,687 1 $ 2,474,736 1 $ 550,3571$ 550,3571$ M,724 1 $ 177,724 FUNF3.BAF,ANGE:ENDIN�::�...:::.... � .��:'F5;68'�..$.: 2;4�4�736:.$:::�:$5d3g7 .. $ .::::::22'�b$.:$::.. 477x724 :$'•: - ::.'!'!3?5,�385 :: � ....:.: ;13866 :..........:::::..._;: * To fund capacity'ezpansion portion of WWTP construction project. Page 11 Attachment #3 CITY OF UKIAH F,a s�2 SEINER RATE STABILIZATION FUND Do' iEfiieat .. $titlii tkaty FISCAL YEAR '2009 2010 :...:.:::•: ;INCO�f1FE ..: :_ . $.....:::......: ffi .:::...... :::.. ........:$. _ ::.. 57 8fiQ_ :$. SCi;QO(1. _ ... ;?�►5 �". $ ....:'.. AQ' :.....:::... : Transfers In Fund 612 2;100,000 ... 2048QbQ ....:.....:... Actual ActuaE Actual 3udget Prowtecl Department City M nag r Ca%ncil :......:• AC QUti :C�fdt11R ....::: _ ...:.::. _ ....::....... ......:.......:: .... ...:...::..........:•.......:........:'/lCottial:.... ..:.. E. REVENUE Interest Income 750,000 57,800 50,000 30,000 30,000 Misc Revenue (367,500) (761,337) 1,504,700 1,504,700 Transfers (Out) 611 . _ ..::. _ .. _ :.:.:$ ....::.......::.�_ .::......:.:... $ ..:..: 5{a1OQ: . $ :'.: _ :QOE10_ 1....' 3(iYQtNk :$.::::.:::3Q�QQ(k ..:.::....:.::•.::.. EXPENDITURES Rate stabilization expenditures GeneralGovernment allocation $ 3,445 $ 3,445 $ :. _-.... _ .:....:. $'.....:.... . ...'::$ .......�44i: -.$...:.. _ .:: _ ::::......:, ...: :...:.:::•: ;INCO�f1FE ..: :_ . $.....:::......: ffi .:::...... :::.. ........:$. _ ::.. 57 8fiQ_ :$. SCi;QO(1. _ ... ;?�►5 �". $ ....:'.. AQ' :.....:::... : Transfers In Fund 612 2;100,000 Transfers In Fund 611 Transfers In Fund 614 Transfers In Fund 620 750,000 Transfers (Out) 612 (367,500) (761,337) 1,504,700 1,504,700 Transfers (Out) 611 Transfers (Out) 614 Transfers (Out) 620 FUND BALANCE BEGINNING $ $ $ $ 2,850,000 FT 2,850,000 1 $ 2,138,663 $ 2,138,663 Fund Balance Adjustments --1- 8.:j: 6fi8;9�73 Note: This is a new fund created to hold net income not reserved or designated for other purposes according to the bond covenants that provide for transfers from 'a rate stabilization fund to be counted in the calculation of coverage of thedebt payments. Money from this fund may be transferred back to the operating fund as revenue for future expenditures. Page 12 Attachment #3UKIAH VALLEY SANITATION DISTRICT 642 SEWER RATE STABILIZATION. FUND be `tthtent : , ..:....sllitimi FISCAL YEAR; 2009=2010 :...$:::...9,iiQ.$....:$...::. 311,1376 $ ..::. _ ; .; Transfers In Fund 612 :aost .. .........a a . ..: ...........:.. :. : Actual A.. Actual 16udget: 1'ro�e ted Depaciis�ent : CrtyManager :Caur{c�l =' .....:.......:.... . . .. ..... • .........:. ...:.: .... . :: ......... /?►ef0al.....: ..$:E: LtBS CL . REVENUE Transfers In Fund 6.50 1,400,000 Interest Income; Transfers (Out) 612 71,000 52,000 34,000 34,000 (688,663) Misc Revenue 1,365,300 Transfers (Out) 611 :1'O•'><`� -:KV #1.11 :' •:: .......:. $...: $ .: OQ .. 2 OQ0: = �3�)4 .$. _..::.:..3!t�tii3 . EXPENDITURES Transfers (Out) 650 {346,852} (346,852` Rate stabilization expenditures 422,000 Genera[ Govemment allocation $ 3,924 $ 3,924 ..:: - - .�-�U�;�i:> �cPEr�R�ra�`�R��-....::.•'� ....:. : .....:.::.$... --:...:.....$...::�....:..... � .::...:.:.:•.... - � ::...::: - - ...:. •$:....._ : ���fi�: �.$...::.:-....:3-,924 :.::.....: :..::: :...$:::...9,iiQ.$....:$...::. 311,1376 $ ..::. _ ; .; Transfers In Fund 612 1,9000000 Transfers In Fund 611 Transfers In Fund 614 Transfers In Fund 6.50 1,400,000 Transfers (Out) 612 (332,500) (688,663) 1,365;300 1,365,300 Transfers (Out) 611 Transfers (Out) 614 Transfers (Out) 650 {346,852} (346,852` (422,000) 422,000 FUND BALANCE BEGINNING $ $ $' $ 3,300,000 1 $ 3,300,000 $ 2,316,485 1 $ 2,316,485' Fund Balance' Adjustments FUND BAA-ANCE:ENDIN5 :..::::::.::..:::..... $. $ ::3 30tT (3QQ : $ .2,691;648.::: -2, f 6;185 •: :: 3i28�k=8 .$.:... ZSa 8&1..: :....: . Note This is a new fund created to hold net income not reserved or designated for other purposes according to the bond covenants that provide for transfers from a rate stabilization fund to be counted in the calculation of coverage of the debt payments. Money from this fund may be transferred back to the operating fund as revenue for future expenditures. Page 13 AiTAMMW �3 RESOLUTION NO. 2010 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING SEWER (WASTEWATER) SERVICE RATE ADJUSTMENTS FOR FIVE YEAR PERIOD FY 2010-2014 WHEREAS, 1. The City of Ukiah operates and maintains a wastewater collection and treatment system; and 2. The report entitled "City of Ukiah Wastewater Rate Study," was presented to the City Council on April 8, 2010, and presents a comprehensive analysis of the sewer utility's rate structure and proposed rate increases; and 3. The City Council considered the proposed increases at a regular meeting on May 19, 2010, and authorized staff to provide notice and schedule a public hearing on the proposed rate increase in accordance with the procedures contained in Article XII1D, Section 6 of the California Constitution and Ukiah City Code Sections 3950-3957; and 4. Written notice of the amount of the fee or charge proposed to be imposed, the basis upon which the amount of the proposed fee or charge was calculated, the reason for the fee or charge, and the date, time, and location of a public hearing on the proposed fee or charge was mailed to the record owner of each parcel in the City of Ukiah and all customers of the City's water system not less than 45 days in advance of the hearing on the proposed changes; and 5. The Wastewater Rate Study, together with the staff report of May 19, 2010, provided the City Manager's Report as provided in Ukiah City Code Section 3952; and 6. Notice that the Wastewater Rate Study was available for review was published in the Ukiah Daily Journal not less than 10 days prior to the hearing on the proposed rate increase; and 7. The published notice contained all of the information required by Ukiah City Code Section 3954; and 8. On July 21, 2010, the City Council conducted a public hearing concerning the proposed rates, and heard and considered public comment on the proposed rates; and 9. The City Council did not receive at or prior to the hearing on July 21, 2010, written protests from a majority of the owners of the parcels receiving wastewater services in the City of Ukiah; and 10. The City Council has determined that the proposed rates comply with the requirements in Article XIII.D of the California Constitution; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby adopts the Wastewater Rate Schedule, as set forth in Table 1, attached hereto and made part of this resolution. NOW, THEREFORE, BE IT RESOLVED that: 1. This Resolution supercedes and replaces any prior resolutions establishing sewer rates in the City of Ukiah. The City Council has determined that the changes are required to cover the costs of providing sewer service and to fairly apportion those costs based on cost of serving the customer. 2. Pursuant to Ukiah City Code ("UCC") Section 3707. 1, this resolution modifies and changes the following sections contained in Chapter 2, Article 8, Division 4 of the UCC: Sections 3707.4, 3707.5, 3707.7, 3707.8, and 3707.9. If there is any conflict or inconsistency between those sections or any other provisions of Article 8 and this Resolution, the provisions of this Resolution shall prevail over the inconsistent or conflicting provisions in those sections. Section 3707.1 provides, in pertinent part: The rates set forth in Article 8, entitled: Sewer Service Charges, " ... shall be subject to modification and change which may be made by resolution of the City Council." 3. The City Council of the City of Ukiah sets the following sewer rates: ARTICLE I, GENERAL Section 1.1 PURPOSE. (A) Revenue. The purpose of the sewer rates is to raise revenue for the cost of providing sewer service. Cost of service includes the cost of operation and maintenance of the City of Ukiah sewer utility used for the collection, treatment and disposal of sewer effluent and payment of principle and interest on debt used to finance capital projects. (B) Resolution. The purpose of this resolution is to establish a method of sharing the cost of service among the users of the sewer system. (C) Territory. All areas served by the City of Ukiah Sewer Utility, not including territory served by the Ukiah Valley Sanitation District. ARTICLE II, RATES Sewer Rates (1) Sewer bills are based on consumption. (2) "Consumption" means the amount of water used in the month of January as measured by the water meter at the location of the sewer service. (3) Water use is measured in units of one hundred cubic feet ("hcf'). One hcf equals 748 gallons. (4) Each unit of consumption is billed at the consumption rate for the customer category/group. (5) Customer categories/groups — Sewer customers are classified as Residential, Commercial or Industrial based on the content/strength of their discharge as established by industry standards and Regional Water Resources Control Board guidelines. a. Determination of customer classification: The Director of Utilities - Water and Sewer Division shall determine the classification of sewer customers following industry standards and Regional Water Resources Control Board guidelines. 2 b. Monitoring of discharge: The Director of Utilities - Water and Sewer Division may monitor the discharge of customers to determine the appropriate classification and/or to establish a Special rate for commercial and industrial users. (6) Unit rate established by category - Unit sewer rates for each customer category/group are based on the cost of treating each unit of effluent for that category. (7) Monthly fixed/minimum service charge — all customers pay no less than the fixed/minimum service charge. Customers, regardless of classification, whose consumption times the unit rate for their customer group falls below the fixed/minimum service charge pay the published fixed/minimum service charge. (8) Sewer unit rates and fixed/minimum service charges are presented in Table 1. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah on the 21St day of July, 2010, by the following vote: AYES: NOES: ABSENT ABSTAIN ATTEST: JoAnne M. Currie, City Clerk APPROVED: Benj Thomas Mayor 3 Table 1 City of Ukiah Sewer Utility - Sewer Unit Rates & Fixed/Minimum Service Charge CURRENT AND PROPOSED SEWER RATES (TABLE 2) Proposed August 1, July 1, July 1, July 1, July 1, USE Current 2010 2011 2012 2013 2014 Iesidertial Delh�ig Umt G Fixed/Minimum Charge (each $47.18 $47.18 $50.44 $58.40 $60.39 $62.44 dwelling unit) Consumption Rate ($/unit; 1 unit is 748 gallons or 100 1.85 1.85 1.98 2.29 2.37 2.45 cubic feet (hcf)) s r r ��� Consttm�iionaRate r � � Commercial Low strength 7.40 7.40 7.91 9.16 9.47 9.79 Commercial Moderate strength 7.91 7.91 8.46 9.79 10.12 10.47 Commercial Medium strength 13.99 13.99 14.96 17.32 17.91 18.52 Commercial High Strength 18.02 18.02 19.26 22.31 23.07 23.85 Commercial -Special Determined on a case-by-case basis considering all aspects of the impact on circumstances the system and all other information deemed pertinent Minimum Charge (each sewer $47.18 $47.18 $50.44 $58.40 $60.39 $62.44 connection) city of TJk:,u-e ITEM NO: 10c MEETING DATE: May 19, 2010 AGENDA SUMMARY REPORT SUBJECT: AUTHORIZE CITY MANAGER TO MAIL PROPOSITION 218 NOTICES AND SCHEDULE PUBLIC HEARING ON PROPOSED WASTEWATER UTILITY RATE CHANGES. In 2009 the Council awarded a consulting contract to HF&H Consultants to develop a rate model that projects financial requirements for ten years and a recommendation for adoption of rates for five years. Staff has worked extensively with the consultant to understand the calculations necessary for developing the proposed rates. Staff further plans to update this rate model on an annual basis to identify the ongoing sufficiency of the revenue generated. This could result in recommendations for additional adjustments, either up or down, to rates during the five year period. HF&H Consultants ("HFH") attended a workshop, on. April 8, 2010, of the Ukiah City Council and the Ukiah Valley Sanitation District Board of Directors (UVSD). HFH presented their work on the City's wastewater utility rate structure update needed to support bond financing for the wastewater treatment plant upgrades required by the California Department of Health Services as a condition of renewing the wastewater utility's operating permit, ongoing operating expenses, and additional capital expenditures. In 2005, Bartle Wells Associates (BWA) proposed a restructuring of the then existing rate structure with pricing based on impact on the system of the nature of discharge content and RECOMMENDED ACTION: 1) Authorize City Manager to arrange for mailing of notices and schedule public hearing on the proposed rate changes. 2) Set the date for the public hearing for July 21, 2010 ALTERNATIVE COUNCIL POLICY OPTIONS: Provide Alternative direction to staff Citizens Advised: Prepared by: Gordon Elton, Finance Director Coordinated with: Jane Chambers, City Manager John Farnkopf, HF&H Consultants Attachments: 1) Presentation Slides 2) Rate Calculation Model Summary 3) City and District Proposed 2010/2011 Budgets Approved: 11 L— Jane Chambers, City Manager L/ Anacb lent 92 e m HF6H ConsuRanH, LLC 7/11/2010 6:12PM 18 Ukiah VArsrawabr-21JaWD-vhr Table 5. Caput Agiw s City of tndanluvso n L M N 2 Sewer Rate Study 3 Table 5. capital Improvement Projects 4 5 Shand Capital Improvement Fund (Fund 614) 2009-10 2010-11 2011-12 2012.13 2013-14 2014.15 2015-18 2016-17 2017-18 2018-19 6 Sewer Lateral Grants (111) $242,000 $242,000 5242,000 $242,000 $242,000 $242,000 3121,000 $121,000 $242,000 $242,000 Total Notes $2,178,000 7 Study of Recycling $25,000 $150,000 $25,000 $25,000 $25,000 $25,00 $12,500 $12,50 525,000 525,000 $350,000 8 Line Replacements S29D,600 $148,500 $290,600 $290,60 $290,60 $290,600 $145,300 $145,30 $290,60 5290,600 $2,473,300 9 Main Replacements $310,778 $302,018 $310,778 $310,778 $310,778 $310,778 $155,389 $155,389 $310,778 S31O,778 $2,788,242 10 Inflowllnflltration $181,622 $280,712 $181,622 $181,622 $181,622 $181,622 $90,811 S90,811 $181,622 $181,622 $1.733,688 t I System Replacement $90,00 $109,770 $90,00 $90,00 $90,000 $90,00 $45,00 545,00 $90,00 $90,000 $829,770 12 Total - Fund 614 $1,140,000 $1,233,000 $1,140,00 $1.140,000 $1,140,000 51,140,000 $570,00. $570,00 51,140,00 $1,140,000 $10,353,000 13 2.0% 4.0% 6.1% 8.2% 10.4% 12.6% 14.9% 17.2% 14 Inflated Subtotal - Fund 614 $1,140,000 $1,233,000 $1,162,800 $1,186,056 $1,209,777 $1,233,973 $629,326 $641,913 $1,309,502 $1,335,892 $11,082,038 To Table 4 15 Shared Operations Fund (Fund 612) 16 Copper Source 10 a Reduction (14) $0 50 $10,00 $10,00 s0 $0 $0 $0 SO s0 17 Flow Monitoring System (18) $0 $0 50 SO $0 SO 520,00 t8 Nitrate Reduction (210) 50 $0 $10,00 $10,00 SO $0 s0 $0 $0 s0 S200,000 19 Levee Maintenance (211) $0 $0 $0 SO SO $150,00 $0 $0 SO $0 $150,00 20 Pere Pond Hydrogeologic Study - PH 2 (213) SO $0 SO 50 $0 $0 $0 50 $0 SO 21 Recycled Water System Master Plan (214) SO $0 s0 $0 $0 SO s0 s0 SO 22 Sewer System Master Plan (226) SO SO s0 s0 SO s0 50 $0 s0 $0 s0 50 so 23 Flow Equalization Basin for WWTP (12) $0 s0 SO s0 SO SO $400,00 5725,00 $125,D0 s0 SO $650.00 24 Biogas Power Generation Study (222) s0 $0 $D $0 50 $50,00 s0 $0 SO s0 550,000 25 Class A Biosolids Compost Facility (3) 50 s0 SD SO - $0 5500,00 $500,000 $1,00,00 SO 50 52,00,000 26 Future Unspecified Projects s0 s0 $0 s0 $0 50 $0 $0 $0 $0 - $0 27 Total - Fund 612 $0 $0 $20,000 $20 ,000 So $700,0 0 $900,0 0 51,125,0 0 $125,00 50 $3,250,000 78 2.0% 4.0% 6.1% 8.2% 10.4% 12.6% 14.9% 172% 2 30 Inflated Subtotal - Fund 612 $0 $0 $204,000 $206,080 $0 $767,703 $993,673 $1,266,933 $143,588 $D $3,573,974 To Table 4 m HF6H ConsuRanH, LLC 7/11/2010 6:12PM 18 Ukiah VArsrawabr-21JaWD-vhr Table 5. Caput Agiw s - Arraekrena T HFAH Cansahrd[ LLC - Ukiah tV4d—.W- 21AIyt0.sk. 1/r 10 912 PL t3 Teak 4, Aasa . A I 0 C D E F G Il i) k 51 N I City of UklahnMO 7 Saver Rale Study 3 Table A. Reserves 4 Table 10 Estimated 5 Factor 2001-10 2010.11 2011.12 2012-13 2013-14 201416 2016-16 201417 2017-18 2018-19 Notes 6 COMIStrlet OoeraUons Fund 16121. VAIN Rau Inaeass 7 %Rale Increase 0.0% 0.0% 6.0% 15.6% 3.4% 3.4% 3.4% 3.4% 3.4% ] 4% Fmm Tame to 6 9 Beginning Balance 61.177,260 53.058.647 $2.710,142 $2.6119,945 S3085,707 53,785,654 $7.622.227 33.244,741. 53,005.774 $2,830,255 - 10 Increasef(D—ase)bore Open9an $575,023 31.920.334 $031,374 $1,009,995 $1,384,905 $1.618,352 3,11153.259 32,580,055 S2•949.ISI -$3,121,188 Fmm Table 11 Revenues 12 NOR-OOeraun9 528,492 $2a.492 u8,492 520.492 528,492 S25,492 $23.492 $26.492 $20,492 5211492 Fmm 06.10 Uklah Budget 13 Expenditure. Ii Capital Projects - $0 s0 (5204.000) (32011;0110) so ($757,703) (5993.673) (51.266.933) (S143.586) SO Fmm Tome 5 IS Transfers (toylrem: 16 Shared Capital tmpmvemems(614) ($944.915) 5496010 (S1,140,000) (51,140,000) (51,140,000) (51,140000) ($1.100,000) ($570,000 (SL140,000) (31.140,000) TO Below 17 From Rate Stahi112s(ion Reserves (022 grid 542) St A50.000 (32.070.000) 3275,000 3360,000 $325,000 $175,000 (5430.000) 151.100 000) ($1,850.000) (31.700.000) l6 Subtotal- Tlansfem $505,085 (52.373,920) ($865,000) (55110000) (5615,000) (5965,000) (St,570.000) (51,670 000) (52990 000) M.1140.000) 19 Fund Subtotal $2,905,699 52.633,753 $2,810,008 $7,000,352 S3054,107 33,709.795 53.140.306 52,916,350 52.752.831 53,148.933 2n FLUm !ted Inlerest on balance 13) $72,940 3115.309 $79.937 585,354 $701.547 $112,432 3104,436 $92.417 385,424 $82.523 ,I Ending Balance $3,068,847 52,719,142 $2,689,946 $3,11/5.107 $7,784,684 $3,822,227 $3,2411,744 S3,OO8,774 52,838,255 $3,236,756 _ AGnaruerl SWeac, 5900.034 2603,161 $681,03a 51,076.835 $7,045,023 $1,056,545 $1,080,959 $1,039,760 S1.os1,120 $1.064,018 2 marlths of City OPE and Seared 05. Z3 Target Bob— $1,679,060 $1,450,406 1/,70'{235 51,892.105 $1,91Z,OS6 $7,935,339 51,9w.ma 51,905121 .$1,928.949 S7,954,934 2 Months of Snored OpEx and DS. Tatbf Targef CIP 24 C�platrlct Caoiul lmerovemem Pmlads (6141 25 Beginning Balance SJA69.389 57,353,255 51,695,1175 $1,728.661 $1,731,714 31,712.642 51.666,845 12,237,2x4 32.2.31.370 52.120.267. 26 Revenue 27 Band proceeds 30 - SO 50 so SO s0 s0 SO sit 30 Fmm Table 0 26 Expenditures 29 Capital Pm)eOs (S1140,000) (51X33,000) (51,162,000) (SME6.050) (51,209.777) (51,23]97]) (3629.326) (SO41.913) (31.309.502) ($1.335092) Fmm Table 10 Transfers (lo)0mm: )1 Fund 641 - DtMcl Operellom (521.6751 SO 30 30 $0 50 5o 50 50 $0 To Below 32 Fund 012 -Shared OpemUDm $o44,915 ($496,000) 56,140,000 S1,140,000 51,140,000 $1,140,000 51,140.000 5570,000 $1,140,000 51.140.000 Fmm Above 31 Transfes (IoNfrom Revanue Requirements (or. 34 Pay-as-yeu jo Capital Funding 30 $0 So - SO 30 - 50 $0 s0 50 SO To Table 2A 73 Subtotal - Tmmlers 6927,040 (5406,080) 51,140.000 $1,140,000 51,140,000 $1.140,000 S1,140,000 5570000 51,140,000 51,140.000 36 Fund Subtoul $3253.429 $1.624.176 $1,671,03a 31,800,1105 $1,601,937 31,010,atts 32.179.516 52.165,331 $2,061,8053 31.930.575- _L7 EsUmafed Interest an balance (S) - 5100,621 674,601 550,623 551,100 SSO,Dos $49,976 S57,725 $66,039 W.399 660,653 71 Ending Balance 63,353,56 31,691,136 $1,726.661 $1,731,714 61,712,842 31,666,s1S $2,231,246 62,721,370 $2,126,267 31,191,423 )9 hwairman Bakrree SO SO 30 SO s0 so 50 50 50 s0 401 Target BaWlce 3500,000 5500,000 5500.000 $500.000 5300,000 $500,000 5500am 6500.000 $500.000 5500.000 Par Finonee Depwftxd 41 CIH Capital knarnvnrrent Fuad (6201 12 "InNng Balance 5642,002 5722.603 5662,475 $109.164 $127.653 396 $663 51.247 $1,840 32.467 JJ Bond Proceeds SO s0 30 SO so SO SO f0 SO SD Front Table 45 Sewer Fees and Charges 16) 3100000 $54.555 354,555 554.555 354,555 S54,5S5 SS4.555 354.555 $54,555 554.555 From TOmo 18 Assump. (0)•(15) 16 Expenditures 47 Debt Service (1344.000) (1115,440) (S344,D00) (5344,000) (5344,000) ($344,000) (5344,000) (5344,000) (3344,000) (5344,000) From 09.10 Lndah Budget 41 Capital Projects 50 so s0 So s0 30 30 $0 So $0 J9 Tm sfers (t0)Rram' SO City Rote SlabIS7allm Fund (BM 50 30 s0 s0 30 SO 30 SO $0 30 31 City Revenue Requeemeats 84 so 30 50 5160,000 5290,000 $290,000 5290,000 5290,000 3290.000 TO Table 2A 32 Subtotal - Tmnsiam s0 SO 30 30 5100,000 5290.000 6290.000 5290,000 6280,000 3290,000 3,1 Fund Subtotal S69t1.002 5661,711 $393,032 5110.720 ($1.792) 5852 31,2111 St,a02 - S2.403 53,023 54 Estimated lalanM m balance 13) $24,600 120.765 316,133 $7.933 $1.880 $11 32a 646 $54 S82 35 Ending Balance 6722,903 5682,176 5409,164 5127,663 $16 $663 51.247 SUM 52,467 63,106 56 City Rau Stab01=alim Fund 16221 57 Beginning Balance $2,660.000 32.152.743 53616.947 53,603.760 S3,357,D95 51,005.503 32.7121140 $2,068.330 S2,973,041 $3,679;599 56 Addllland ltd►Rrom: 39 Swptus/(Oeficil)-.After Increase ter Meet Cash 30 1557.093) ($57,093) (557,093) (5217,093) (5347.093) (3347,093) (5347,093) (3347,093) (5347,093) From Table 3 60 Shared Opefdians(912) (5761137) $1.504,700 ($143,967) (5292.462) ($169,325) (590.957) 3222953 1.569,019 3954.726 $575,255 6t City Capital hatmomnem Fund (120) So 30 SO SO so 60 s0 - so s0 s0 62 6utuml-Trainers ($781,337) $1.447,607 (5201.060) ($340.555) ($366,41a) (5478.050) (S1Z4,130) 1221,925 3607.635 5520,162 61 Fund Subtotal $2.01111.66] S3.610,350 $3.485,667 33,254,224 $2,970070 $2.677,50 $2,560,010 S2,ON.252 $3,581275 34207,781 64 Estimated beer" on balance 15) 574,060$1111.59,11 $107.593 5102.a70 394.917 $15.307 579,3211 563,379 $96,324 31111,310 61 Ending Baume 62.7/2743 $3.606,947 $3,402,760 63,367.096 63066,613 52,712140 $2,Ka,33s 52}73.641 53,679,699 $4,626.072 - 6666 Target Saimoce 1823,501 51,130,044 $1,134,513 5!,165.100 $1.190,708 $1.220,543 $1.28,476 31.174,510 55,201.760 $f,244,251 6/nos CQYOp-stil9Rav Req$ HFAH Cansahrd[ LLC - Ukiah tV4d—.W- 21AIyt0.sk. 1/r 10 912 PL t3 Teak 4, Aasa . MkkR VSD B _ C D E F G H ) Anscbalrot 02 'ah 91udy ) >, L Ai Revenue Increases IIFRII Cons.luse., LLC 7/1412010 6:12 Ph1 P4,cII tiliaA ivaccwaty-311uir1O.slsc Table ). Revouo iertcas s Alas In let FY Budgeted RATE REVENUE FOR SHARED COSTS of rt Ino' 2009-10 2010-11 2011-12 2012- 13 201]-14 2014-16 2019-16 2018-17 Revenue from Rates w8heul Rate feenaaes 2017-10 2010-19 Notes Revenue from Account Rules. C)1T Revenue from Account Growth - C8T $3,850,725 $3,950,725 53,950,725 53,950,725 33.950,725 $3,950,725 33,950,725 Revenue from Rales - District 31,796 55,306 30,978 $12,565 $18,156 579,745 $3.950.725 53.$26,925 S3.950.725 From an G10 Mah Budget Acctinp Revenue from Aminnl Growth - $3,895.515 33,898,816 53,690,°16 53,698,816 53,69°,816 53,898,816 53,698,816 $30,515 Based rowth in able 15 Revenue from Existing Rates eM Growth Grow - 57,475 322,275 510,602 363.041 S13S.281 $107,521 $3,698,816 33,698,818 53,898,816 From 2009.10 Mesh Budget Shared Revenue Requeeme+nls 37,849,541 57,658,772 37,877,201 37,699,319 57,725,148 $7,750,977 $7,776.807 3129,782 3152,007 $174.216 Based on Growth te Table 19 Net before rale increase) ($7,074,518) S575.023 (35,738.438 ) ($7 237,410) (SB 352 678) fSB A76 114 130.612.036) (58 760 214) 57,802.630 (SB 4]0 729 57,826,470 57,854,302 To Below $1.920,334 5445 797 (653 319 (3750968) (5887,059) (5903.407) ) (SB 573 691) (S8 729 007) From Tads 2A Ravenus from Rates with Rate increase, (5828,091) (3745,221) (SB74705) Increase in Revenue from rates 0.00% Cumufotive Increase 0.00% 0.0% 6.90% 6.9% 15.40% 23.8% ].40% 3A0% 3.40% 3.40% 3.40% .3.40% From Table to Total liaysnw from Fsiating galea 20.0•.: 32.41; 369. 41,5% 48.3% 51.3% To Table to Revenue from Cunent Rates and Growth Revenue from tate Increases $7,649,541 37,858,772 37,677,201 57,699,319 $7,725,148 57,750,977 57,776,807 $7,802.638 57,828,170 57,854,302 From Above FY 09-10 (effective 711109) 0 So SO 50 FY 10.11 (effective 7/1710) 11 SO $o so 30 $0 so 50 $0 FY 11-12 (effective 711/11) 11 So 30 SO s0 $0 $0 so so FY 12-1(effective 7/1112) 4 11 S485,583 5531.253 $533,035 5534,817 5536,600 1538,382 $540,164 5541,947 FY 73-14 (effective 711113)- 11 31,192,081 31,304,793 31,309,156 51,317 518 31,311181 7, 51,3244 22. 31,326,607 FY 14.15 (effective 711114) 11 3298,048 3328.220 3327,315 5328,403 3329,490 . 3330,577 FY 15.16 (effective Fve 7/1/15) 11 - 5338,144 $339.588 5310,693 5311,817 FY 16.17 Wfoetive 7/1116) 11 $320,769 5351,114 $352,276 5353,439 FY 17-10 (effect" 7/1117) 11 5332,797 $364,253 $365,455 FY 18-19 (eHeclive 711118) 11 $345,252 3377,881 Subtotal - Revenue from Rate Increases30 Total Rate Revenue With Rata Ineroaaes 32 $0 5485,583 $1,723,314 52.175,874 52,479,117 S2.636.656 33,208,145 Revenue Requirements 57,&19,541 57,858,772 (35.738,438) 38,162,754 $9,422,833 $9,061,022 310.230,306 310,613,473 311,010.783 33,594.]72 511,422,812 53,995,8811 511,650,19] Not after Rate Increase 5575,023 $1,920,731 (57,231,410 5931,374 (SS.352,678) $1,059,995 (58.476.114) 51,784,906 (58,612,036) (58,760,214 (36,43072- (52,819,151) FromAbe- ($7, 51,618,352 51,44],ZS!) 52,580,045) 121,tE6) r ableq--f-rmd 812 WCREMENTAL RATE REVENUE FOR DIRECT CRY COSTS tlewnus from Rates without Rate Increases Revenue from Existing Rates Revenue from Rete Increase 33,950,725 $3,952,521 33,956,111 $3,959,701 $3,953,291 33,986,881 S1,970,470 33,974,060 53,977,650 Revenue for Shared Costs 30 $3,950,725 SO $3,952,521 $251,210 34,210,321 $111)(1007 54,059,708$5.078.082 31.112.791 31,2611.687 $1.854,944 33,981,240 Pro rated from 52AS7,309 Pro rated from aatrove bove 55255,568 55,441,335 55.833;601 55,832,591 18,030,549 To Below Revenue from Rates wRh Rate increases Ineromendal Increase In Revenue for Dlroct Costs 0.0% 0.0% Cumulative Increase 0.0% 0.0% 0.0% 0.o% 0.0% D,O% 0,0% 0.0% -0.0 % To Table 1A 0.0% 0.07; O.0% O.o% 0.0% 0:0% Revenue for Shared Costs Revenue from Rate increases for Direct Coos $3,950.725 $3,952,521 $4,210.321 54,859,708 55,076,082 $5,255,568 $5,441,335 55,633,601 35,832,594 56,038,549 From Above FY 09-10 (effective 6/119) 0 SO 30 $0 30 FY 10-11 (effective 711110) 11 s0 So SO SO SO 30 SO so FY 11-12 (affective 7/1/11) 11 s0 Sp SO s0 SO SO s0 FY 12-73 (effective Wim) 71 SO SO 30 s0 SO SO SO 30 FY 13-14 (effective 7/1/13) 11 50 SO SO So s0 So s0 FY 14-15(effactive 7/1/14) 11 SO 30 SO SO so - so - FY 15-18 (affective 711115) 11 s0 s0 5o s0 SO FY 16.17 (aRac sive 711116) it s0 30 so 30 - FY 17-78 (effeeo s 711117) 11 SO s0 so FY 16-10 (effective 711118) 11 s0 s0 ftublotel - Incremental Revenue SD s0 30 )irect Revenue Re �tl1pTrea let after Incremental Increase $0 ($57,097) SO ($57,093) SO (557,093) SO 45217,093) SO 15347,093) s0 (3347,097) so 3347,09]) so so 'otal s0 (357,093) ($57,093) (557,093) (5217,093) (3347,093) (S347.093) ($347,04]) (5347,093) (5317,093) S347.D93) From Above (1717,093) To Table 4. Fund 622 COY Rale Revenue increase - Shand + Direct 0.00% 0.00% 6.20% 1S.80% 140% Cumulative Increase 0.0% 69,16 23.8% 2809. 3-40% 324% 3.40% 3.40% 3.40% 3.40% 36.9% 41.5!; 483% 51.3: Estimated a of months of coeectiens in FY in which nab inemose takes aro IIFRII Cons.luse., LLC 7/1412010 6:12 Ph1 P4,cII tiliaA ivaccwaty-311uir1O.slsc Table ). Revouo iertcas s HF4H' M1anh, LLc - 7/14, 12 PM Ukiah Wastewater-'t.r/sx .. - Table 28. brad Al8 I C D E F G H 1 Anaclanent A2 1 CltyofUkiatdUVSD l t: L M N O 2 Sever Rate Study 7 Table 2B. Budget Detail (Fund 612, Divisions 3505, 3510, 3580 and Fund 641, Division 7402) 4 Table 19 Budgeted Adopted 5 57 - Operations S Maintenance Factor 2009-10 2010-11 2011-12 2012.13 2013.14 2014-15 2015.18 2016.17 2017-18 2018-19 Notes 58 160 CoMerence 8 Training Expense (1) $1,000 52,500 52,550 $2,601 52,653 52,706 $2.760 $2,815 59 210 Utilities (1) - S1,719 $1,720 S1,754 51,789 $1,825 57,862 S1,899 S1.937 52,872 $1,976 $2,929 60 250 ContredualSetvices (1) 520.000 50 SD SO SD SO - $2,015 61 282 Memberships Meetings (1) $200 $200 $204 S208 5212 5216 SO SO SO 50 62 302 - Equipment Maintenance& Repair (1) $5,000 $8,600 58,772 58,947 $9,126 59,309 $221 5225 $230 5234 63 303 Vehicle Repair (1) $44 58 552,500553,550 554,621 555,713 59,495 $9,685 $9,879 $10,076 64 440 Small Tools (1) $4,000 ..$8,000 56,160 58,323 S8,49D 556,828 58,659 557,964 559,124 560,306 561,512 65 66 450 630 Fuels 8 Lubricants Taxes d Fees - i41 $15,000 $15,000 515,300 515,606 $15,918 S16,236 58,833 S16,561 59,009 $16,892 59,189 $17,230 $9,373 $17,575 67 639 Fines 6 Penalties (1) (1) $2,000 50 $2,040 s0 $2,081 $2,122 32,165 52,208 S2,252 52,297 52,343 S2.390 68 69 690 720 Supplies Reimbursable Projects (1) (1) $44,700 50 $50,000 So - 551,000 SO $52,020 So 553,060 SO $54,122 SO $55,204 50 556,308 - 50 557,434 So 558.583 70 71 Subtotal $737,577 SD $140,560 30 $143,371 SD $146,239 SD $149,163 50 $152.147 50 $155,190 SO $158.293 SO 5161,459 SO $164,688 To Table 2A T- 3510 total $537,042 2.1% $642,546 2.076 $668,328 2.0% $695,258 2.016 $723,392 2.0% $752,785 - 2.0% $783,506 2.076 2.0% 2076 73 $815,611 $649,771 $584,256 74 Division 3580 - Treatment Plan Operation 6 Maintenance 75 Salaries and Benefits 76 77 110 111 Seiades, Regular Salaries, Non -Regular (2) (2) $380,809 .$545,043 5566,845 5589,519- 5613,099 $637,623 5663,126 5689,653 $717,239 5745,929 78 115 Salaries, Overtime (2) $0 538,052 $14,560 $47,313 S15,142 $49,206 $15,748 $51,174 516,378 $17,033 $17,714 518,423 $19,160 519.926 79 118 Standby Pay (2) S28,969 $29,579 530,762 531,993 $53,221 $33,272 555,350 534,603 557,563 535,987 559,866 537,427 562,261 564,751 80 81 141 Retirement (PERS) (3) $59,415 $100,227 5106,241 5112,615 5119,372 5126,534 $134,126 $142,174 $38,924 S15D,704 540,481 $159,747 52 151 152 Group Insurance Workers Comp Insurance (3j (3) 587,697 $18,200 $95,562 $25,460 $101,296 5107,373 $113,816 5120,645 .5127,884 5135,557 5143.690 $152,311 53 154 Medicare (3) $6,300 $9,22.9 526,988 $9,783 $28,607 $10,370 530,323 $10,992 532,143 $11,651 S34,D71 S12,350 536,115 538.282 - 540,579 84 155 Unemployment Insurance (3) 5845 $2,945 53,122 53,309 53,508 53,718 - $3,941 $13,092 513,877 514,710 85 86 156 F.LCA (3) $903 $903 $957 51,015 $1,075 S1,140 51,208 $4,178 $1,281 $4,428 $1,358 $4,694 $1,439 87 Subtotal $601,189 5870,821 $910,340 5951,722 $995,055 51,040,440 S1,097,975 $1,137,765 51,189,924 $1,244,567 To Table 2A 85 _ Operations 3 Maintenance 44.8% 4.5% _ 4.51 4.616 4.5% 4.6% 4.676 4.6% 4.61 89 150 Conference & Training Expense (1) - $8,000 - $10.000 $10,200 $10,404 S10,612 $10,824 511,041 511,262 517,487 511,717 90 91 210 214 UtBitles Natural Gas 3 Propane (1) (4) 5315,000 $8,000 $316,000 5322,320 5328,766 5335,342 5342,049 5348.690 $355,887 5362,985 5370,244 92 220 Telephone (1) $3,800 57,000 $3,800 57,140 57.283 $7,428 57,577 57,729 $7,883 $8,041 58,202 93 250 Contractual Services (1) 5240,154 $459,000 $3,676 5468,180 $3,954 $477,544 $4,033 $487,094 54,113 36 5496,636$506'.773 $4,196 541279 $516,909 $4,365 54,452 94 260 Dues 3 Subsciptions (1) S1,940 $2,100 52,142 .$2,185 $2,229 $2,273 $2,319 52,365 $527,247 $2,412 $537,792 95 280 Burglar Alarm Maintenance (1) 52.400 $2.400 52,448 $2,497 $2,547 52,598 52,650 52,703 $2,757 52,460 S2,a12 96 302 Equipment Mainlanarxe 6 Repair (1) $95,241 $69,000 570,380 S71,788 573,223 574,688 576,182 $77,705 579.259 $80,844 97 303 Vehicle Repair 3Maintenance (1) .$61000 - $6,510 56,640 $8,773 S6,908 57,047 57,188. $7,331 57,478 57,628 98 305 Alocated Building Maintenance (1) $0 $1,000 51,020 51,040 $1,061 51,082 $1,1114 $1,125 51,149 $1,172 99 440 SmWI Tools (1) 55,000 $3,500 53,570 53,641 33,714 $3,789 53,864 531942 $4,020 $4,101 100 450 Fuels d Lubricants (4) $4,000 55.000 55,100 55,202 55.306 55,412 551520 55,631 $5,743 551858 lot 520 Chemicals (7) $200,000 3200,000 5204,000 $208,080 $212,242 $216,486 5220,816 5225,232 5229,737 $234,332 102 540 Lumber 8Building Supplies {tj 5500 S1,ODO 51,020 51,040 $1,061 51,082 51,1134 $1,126 $1,149 51,172 103 630 Taxes d Fees (1) 518,536 $19,111 $19,493 $19,883 520,281 520.686 $21,100 $21,522 $21,953 522,392 104 839 Fines & Penalties (1) 50 550,000 551,000 552,020 553.060 554.122 $55204 556,308 557,434 558,593 105 682 Interest Expense (1) $425.994 5425,994 $434,514 $443,204 $452,068 5481,110 5470,332 $0 s0 S0 106 TO -7 690 Supplies (1) 520,000 $18,000 518,360 $18,727 519,102 $19,484 $19.673 520,271 520.676 $21.090 108 Subtotal $1,352,565 $1,599,415 $1,631,403 $1,664,031 $1,697,312 $1,731,258 $1,765,883 $1,321,463 $1,347,892 51,374,850 TO Table 2A total $1,953,754 111.376 $2,470,236 20% $2,541,744 2.0% $2,615,753 2.0% $2,892,358 2.0% $2,771,599 2.0% S2,863,368 -25.2% 52,459,228 2.0% $2,537,816 2.0% $2.618,417 HO [Al1 - I Total Ds arbnantal Shared Expenses $3,525,316 $4,111,039 34 234,210 $4,351,835 $4,494,114 $4,631,236 $4,773.414 $4,441,129 $4,511,11,491 $4,133,407 HF4H' M1anh, LLc - 7/14, 12 PM Ukiah Wastewater-'t.r/sx .. - Table 28. brad Ar chafed 47 1 2 3 5 6 7 IIFNI CIM of I3kiabitmu 8owmr Rafts" Tehb 2A Raveran Raqubse e Re -,a Requhemmras-Shand 2009.10 2010-11 t 2011.12 O 2012-17 11 2013-14 I 2014-15 J 7015.16 f: 2016.17 L 2017.16 11t N 2016-19 Notes SharadOpmtknElV- ■ 9 3505 54Wr and ll r fM 3510 Salad. aha Belefds 1232.620 $399,365 1230,077 3501;986 $240,595 5251.613 $263,155 5275,247 5267,917 $301.194 3315,107 5329.659 From Table 2A W 75808Wdea bad Benefm $601.139 S87D,82f $524,957 5910,3/0 S549,019 5951,722 $574,226 5995,056 $600,641 .3626,316 $557.716 5667,712 4719,567 F- Table 2A 11 Sub1eW $1737,163 $1.602.664 5/,675,692 51,752.351 $1,632,440 SI.M.440 S1A87,975 $1,177,765 $1.169924 $1244,567 From Table 2A li 3505 Open0erts 6 Maadcrmnte $801,693 $766,160 5763.544 $799,214 41916,320 12,001706 52,096277 S2122,743 32.297,627 1] 35100peaaena 6 Meharmnoe 5137,677 5140,560 S143,371 5146.739 3ais,t99 5749,133 3631,503 $646,133 $665,095 3662,797 $960,045 Rem Table 2A 14 7580 OperatF- 6 maig +o $1,352.565 $1,599,415 $1,631,403 $1,664,031 $1,697,312 $152,147 13155,190 -S15a293 $151,459 5164,666 Rom Table 2A IS Sahfatal $2,292,115 S2.5011.155 32,556;316 12.609,464 51,77175S 51.765,693 $1,221,453 $1,347,892 $I,374850 Rem Tana 2A 14 3S30 Capsd Expends- 30 5310,000 5100,000 32,56t,674 52,714,906 $2,769706, 32.341,651 32,391,746 52.439 ,553 r sa6lmal so 1100,000 5100,000 $100.000 $100,OW 3100.000 1100,000 IS Total Shared Operating E7pe $3,525,316 $]!9,000 $4,421,039 $100,003 $/00,600 1,000 160 $/00,096 $100,000 3100.00051W,a60 $100,000 $100,000 I9 Shared Debl Service 53,549.200 $1,317,399 54,734210 54,461,838 34,594,114 $4,731736 $4,673,414 34,511,129 34,684,491 54.931,407 To Tabb6 7o Addtlorol Shared Rmnc Idiftom) 52,597700 S],ago,e00 S3,662,DW s3A60,6W $3,8.800 33,884.600 33,669700 $].695,600 From Table 8 Lm Cap Expand 21 Fad 614 Fr Capael Pr Jeffs So 30 SO 30 13 Teel Add6mrd Shred Reverwe $D So So $o 30 SO 10 SO SO Rem Table 4 27 Total Rev Rgmb-shred Costa 37,074,316 55.776,438 37,231A1D 30 $5,762,638 $o 43,476,713 SO $8.612.636 SO 30 SO So 24 i6,760,214 35,130,729 35,672,691 $6,779,007 23 Raveraa Regldnoavds - CIM of OFiah 26 City ASacaamr of Shred Rev Rgrrris 5251% 5243% 52.35% 52.23% 5210:: 31 sa% 27 Shared Em- 51.95% 57.73% 5161% S7.a 51.4M4 Rom Table 18 Ia 29 0peafiq Egrvmea Deet Servim-1NWfP B.M. 51,951,002 $1,567,542 52.317,566 32769,026 32.330712 $2,793,536 32450,069 52526,956 52,349.070 32,417,SZD $2.415,509 F -Above 10 Addfmd Rename s0 $690,693 31.516,729 $2.031.985 $2,072,524 32,017.067 $2,015,378 $2.612.050 $2,007,095 $2.005,671 FremAbove )I 51bfttM-$hated l5xpensm 33,713,544 $0 S3,00a,591 so $3,785,755 so $4,762,197 So 54,416,059 $0 54,476,152 s0 so 30 30 From Above 34,542,373 54]61.129 $4424,616 $4,494.162 3f u Opta ft Fspemea 614 FL1ea8PwRmMmeperrytepeirs s0 $4,597 54,593 54,593 54,597 74}93 $4.593 S4A93 54,593 $4.593 To Table6 y3 Add6mol Reveraae tageem) S$2-500 $S2,SW 152,500 S52AW 332.600 $52,500 552,500 $52,5W 552,500 )6 17. F-ud 620 Fer Debt Srdte Srbftd-Daeq Es0a7ae4 so SD so s0 s0 $160.000 5290,W0 5290.600 5290.000 3290.000 5290,000 From Table t 3a City Rev Rq b-abated•Direct 57,7/4,564 557,09] $3,066,674 $57.09] S3,N2Aaa (57,097 5217,097 5717,09] 5747,003 5347.09] 5747,09] 3717,007 W 34,119790 54,673,152 54.223746 14.689,426 34.T0a= 34,771,7M $4A4177d 4u Revraa Raquhrnelb - DlsNtel 41 Divid Adoceit-at Shared Rov Rgmh 47.40% 47.57% 4765%. 17.77% 47.1107: 4602% 4fl 15% 42 S1med Eapemes 4fl27% 46.39% 41151% de lB Rom Til 47 u opramq Eapeuea Debt5lsvice-WWIP.Brd. SiA74,316 $2;103.151 52,005,184 32,131,626 52.200,576 52,272,151 $2746,455 52,192.0{9 $2,266,971 12.741.698. Frem Above 45 AdM.W Reverare $1.565,655 3626.7D6 $1,380,471 $1,1156,615 S1.852A75 37,661733 S1A71,422 31.077.550 31,962,105 SIAUX7 From Above 46 Suldatd• Shred Etparsm 30 57,759.974 so S2,729A57 $0 $3,445.655 So $3.220,441 So $4,060.055 s0 $4,135,854 - $0 so s0 $0 Rem Above i7 Direct 6perae4 - 34717,661 S4.060SW $4,149,075 54734,45 42 110 Salad.. ReOWr S937W 5115297 $110,695 3124,694 $129.64 $131,669 $140764 $135,575 5751,710 $157,770 Frem Table 23 4v 160 Came- 6 Trdnng E7perre . 55,700 30 So 30 30 30 $0 s0 110 220 Tebplrotre $1.500 $1,980 $2.020 $2,060 $2,101 32.143 50 50 From Table 2B SI 271 Pri191rg 6 Pobbtft $400 $400 3403 S416 $2,166 32.230 52,274 $2.320 Frem Table 20 - 52 222 Legal Ad4efti.9 Sf.Wo $1,000 31.40 $1,040 $424 $433 $442 $450 $459 .5469 Frem Table 29 S) 250 C.,dw9d 3-*- 276,356 539,320 540,106 $40.09 $1.061 341,727 31,082 $1,104 $1,126 $1,149 $1,172 Ftan Table 28 54 232.61 Ofarh OpWWV 6rpeme $0 $23,905 542,561 $43,412 $44251 $45,166 546,070 Frem Table 29 SS 61486 F-6 PerWs*E V-yrepess 351,94 324,384 531.802 524,672 $25,359 $25.877 $26,394 529.922 $27,460 570,010 Foam Table 28 56 351,902 551.902 551,902 351.64 $51,72 351,902551.902 117 Ad66mml Revere 0ar(0em) 5138,166 4 33,795 5239,779 3246,601 25 52,267 3258,866 1265,705 SM766 $280,121 5707,720 To Table Se Fad 641 For Dhvid ONy Opo so $0 $0 s0 so 30 $0 2 Fad 650 For Debt S.Mce s0 30 30 $210,000 S236,o00 $260,000 $265,000 30 S345,o60 30 5345,000 30 Ran Table 5345,000 60 - Sr6mft1 $0 so $0 $210.000 $275.000 3260.000 S265A01) $345.000 S345,000 Frem Table 4 S345.000 al "low -Died Em- $133,156 3237,795 $239,739 3455,693 $467767 $518,666 3530,705 3617.786 543,121 5632,720 65 Ot d 1 Rtv Rqe 1. - WwW • Direct 53AU,130 112,983,912 $7,95$,794 44,449,376 14,517.772 S4454,762. 54.746,06 $4497,765 54,774,197 35,567,544 6) C-sa ,t {4.0 7/74)010 a 12 P44 7 Wah W411e9eb4-21Ary10.h4 Took 2A Re-, R4gm-, d Attachment 12 HFBH Consultants, LLC Ukiah Wastewater -21Julylo.xlsx 7114/2010 6.12 PM 5 Table IA. Summary A C D E F G rI 1 1 K L I City of UkiahtUVSD 2 Sewer Rate Study 3 Table 1A. Summary 162 District Special Fund and District Capital Fund Reserves (Funds 641 and 650) 164 165 $5 166 167 DistrictSpecial Fund (641) 168 —*—District Capital Improvement Fund (650) 169 170 171 $4- - — 172 - — 173 174 N C 175 C 176 177 $3 -- - 178 179 v ISO 181 _R to 182 p) 183 z $2 --- 184 y — 185 Ir 186 L 187 } 188 189 0 $1 _ - - 190-- C T91 tL ���♦ 192 • • ��—• •—�� 193 194 195 $0 196 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 197 198 199 20 -$1 20I 202 203 204 HFBH Consultants, LLC Ukiah Wastewater -21Julylo.xlsx 7114/2010 6.12 PM 5 Table IA. Summary Attachment #2 HF&H Consultants, LLC Ukiah Wastewater- 21Ju1y10.xJsx 7/14/20Y0 6: i2 PM Table 1A. Summary A C D E F G H I j --T- K L 1 City of Ukiah/UVSD 2 Sewer Rate Study 3 Table 1A. Summary 5 Rate Proposal Period Future Rate Consideration Periods 6 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 Notes 7 8 Rate Increase -Shared Costs 0.0% 6.9% 15.8% 3.4% 3.4% 3.4% 3.4% 3.4% 3.4% To Tables 3, 4 0.0% 6.9% 23.8% 28.0% 32.4% 36.9% 41.5% 46.3% 51.3% From Table 3 9 Cumulative change in shared rate 10 11 Incremental Rate Increases 12 City 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%o 0A0%. From Table 3 13 District 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% From Table 3 14 Total Increases - Shared Plus 15 Incremental 16 City 0.00% 6.90% 15.80% 3.40% 3.40% 3.40% 3.40% 3.40% 3.40% From Table 3 17 Cumulative change in City rate District 0.0% 0.00% 6.9% 6.90% 23.8% 15.80% 28.0% 3.40% 32.4% 3.40% 36.9% 3.40% 41.5% 3.40% 46.3% 3.40% 51.3% 3.40% From Table 3 18 19 -2O- Cumulative change in District rate 0.0% 6.9% 23.8% 28.0% 32.4% 36.9% 41.5% 4&.3% 51.3% 21 Annual combined new revenue % 0.00% 6.33% 14.48% 3.12% 3.12% 3.12% 3.12% 3.12% 3.12% From Table 3 22 23 Net Coverage Ratio 2.39 1.26 1.27 1.28 1.29 1.29 1.42 1.48 1.54 From Table 6 24 Add'I Funds Needed For Coverage $ - $ - $ - $ - $ - $ - $ - $ - $ - From Table 6 25 City Coverage ratio District Coverage Ratio 2.48 2.30 1.26 1.25 1.29 1.25 1.31 1.26 1.32 1.25 1.33 1.25 1.49 1.36 1.55 1.41 1.62 1.46 26 27 28 29 Gross Coverage Ratio 1.38 1.05 1.07 1.10 1.12 1.13 1.21 1.24 1.26 From Table 6 30 Add'I Funds Needed For Coverage $ - $ - $ - $ - $ - $ - $ - $ - $ - From Table 6 31 32 Connection fee shortage In rates - City $ - $ - $ - $ 160,000 $ 290,000 $ 290,000 $ 290,000 $ 290,000 $ 290,000 Connection fee shortage In rates - 33 District $0 $0 $210,000 $235,000 $260,000 $265,000 $345,000 $345,000 $345,000 HF&H Consultants, LLC Ukiah Wastewater- 21Ju1y10.xJsx 7/14/20Y0 6: i2 PM Table 1A. Summary city kiah ITEM NO.: • 9c MEETING DATE: AGENDA SUMMARY REPORT July 21, 2010 SUBJECT: CONSIDERATION AND ACTION ON AN APPEAL FILED BY COUNCIL MEMBER BALDWIN OF THE PLANNING COMMISSION'S CONDITIONAL APPROVAL OF THE PACIFIC OUTFITTER'S MURAL PERMIT. SUMMARY: On June 23, 2010, the Planning Commission held a public hearing and conditionally approved the Pacific Outfitters Mural Permit application for the building located at 955 North State Street. The Mural Permit included six graphics each measuring 6 feet tall by 9 feet long (total of 324 square feet): three on the front (west) elevation of the building facing North State Street; two on the north (parking lot) side of the building; and one on the south side of the building. The murals depicted various outdoor scenes with people using/wearing various products sold at Pacific Outfitters (see attachment 2). The conditions of approval for the murals require three of the six murals to be revised to reflect local scenes such as Lake Mendocino, the Mendocino coastline, and Cow Mountain. On June 30, 2010, Council member Baldwin filed an appeal pursuant to Ukiah City Code Section 1203, which authorizes a City Council member to appeal to the City Council any action by the Planning Commission.' (see attachment 1). The appeal was filed within the time required by Section 1203 and states that the Planning Commission hearing raised questions which remain inadequately answered and that the issue of the decision as a precedent for other businesses needs to be addressed. ' Section 1203 reads in full: "Notwithstanding any other provision of this code, individual members of the city council and the city manager shall have the right of appeal to the city council of any action taken by any commission, board or agency of the city. Appeals under this section of decisions by the planning commission shall comply with the following requirements: The appeal must be in writing, state the reasons for the appeal, and be filed with the city clerk within ten (10) days of the date of the decision was made. An appeal that does not comply with the requirements of this section is not valid and shall not be considered by the city council." Continued on Page 2 Recommended Action(s): 1) Conduct a public hearing and 2) Support the Planning Commission's unanimous (4-0) approval of Pacific Outfitter's Mural Permit by denying the appeal. Alternative Council Option(s): 1) Conduct a public hearing and 2) Disagree with the Planning Commission's action by supporting the appeal, thereby denying Pacific Outfitter's Mural Permit. Citizens advised: Publicly noticed as required by the Ukiah Municipal Code. Requested by: Councilmember Baldwin Prepared by: Kim Jordan, Senior Planner Coordinated with: Jane Chambers, City Manager and Charley Stump, Director of Planning and Community Development Attachments: 1. Appeal Letter from Councilmember Baldwin 2. Pacific Outfitters Murals 3. Pacific Outfitters Project Description date stamped May 29, 2009 4. Planning Commission Staff Report from June 23, 2010 5. Plannina Commission Minutes from June 23, 2010 Approved:Q,74va--_ ut-,� --- J Chambers, City Manager BACKGROUND: Preliminary Review Application. Prior to the building being occupied by Pacific Outfitters, the building was used for the retail sales of furniture. The building design was simple and, as is typically found with retail buildings, included a glass storefront facing the street. In March 2009, a Preliminary Review application was submitted on behalf of Pacific Outfitters. The plans proposed a mission design with applique arches, the removal and infill of the storefront windows, the installation of bars over new windows, a mansard roof, a painted orange horizontal stripe, and an enhanced building entry. The preliminary plans were reviewed separately by staff, the Design Review Board and the Planning Commission, all of whom recommended 1) any changes to the exterior of the building should be compatible with the simple architectural design of the building 2) retaining the storefront windows 3) removing the bars on the windows or placing them on the inside of the building and 4) considering a modification to the floor plan that would relocate the firearms to a different part of the building and allow the storefront to be retained. The Design Review Board indicated that the suggested modifications would be more appropriate for the building and would be less expensive than the modifications proposed in the applicant's plans. Site Development Permit Application. In May 2009, the applicant submitted a formal Site Development Permit application. The plans were revised in response to the comments provided by the Planning Commission, Design Review Board, and staff. The applique arches and the painted orange horizontal stripe had been removed from the plans. However, the design still included the removal of the storefront windows. The applicant indicated that since the store would be selling firearms, the windows had to be removed in order to provide the required security. In exchange for removing the storefront windows, the applicant proposed to install murals (see attachment 3). The applicant provided the following information regarding the proposed murals: ■ a local artist would design the art work; ■ a relationship would be cultivated with a local artist in Ukiah who will come up with a mural design specific to this building and the community; ■ the intent is to have the murals represent what we do and who we are; ■ the murals must depict something that represents our store; and ■ the murals must be able to be taken down, cleaned or refreshed and re -installed. In June 2009, the Planning Commission reviewed the Site Development Permit. At the time of Planning Commission review, the murals had not been designed. Although the Planning Commission was concerned about the removal of the storefront windows, they approved the Site Development Permit with the knowledge that the murals would be designed by a local artist specifically for the building and for the Ukiah community as indicated in the information provided by the applicant. In order to allow the applicant to move forward with the modifications to the building that were needed prior to opening the store, the Planning Commission allowed the modifications to the building to move forward while the murals were being designed and gave the applicant 6 months from the date of commencement of business operations to submit a Mural Permit application. Mural Permit Application. In May 2010, the applicant submitted a Mural Permit application. With the exception of the graphic with the hunter, all of the graphics were designed for the applicant's sporting goods store in Arcata and have been approved by the City of Arcata for installation at the Arcata store. The applicant indicated that since the Arcata store does not sell firearms, the graphic of the hunter was not used at the Arcata store. None of the graphics included in the murals depict scenes of the Ukiah Valley or Mendocino County. On June 23, 2010, the Planning Commission reviewed the Mural Permit application (see attachment 4, staff report). The Planning Commission discussion focused on the following (see attachment 5, Planning Commission Minutes): 0 Determining the amount of the graphic that is mural/art and the amount that is signage. BACKGROUND: Preliminary Review Application. Prior to the building being occupied by Pacific Outfitters, the building was used for the retail sales of furniture. The building design was simple and, as is typically found with retail buildings, included a glass storefront facing the street. In March 2009, a Preliminary Review application was submitted on behalf of Pacific Outfitters. The plans proposed a mission design with applique arches, the removal and infill of the storefront windows, the installation of bars over new windows, a mansard roof, a painted orange horizontal stripe, and an enhanced building entry. The preliminary plans were reviewed separately by staff, the Design Review Board and the Planning Commission, alll of whom recommended 1) any changes to the exterior of the building should be compatible with the simple architectural design of the building 2) retaining the storefront windows 3) removing the bars on the windows or placing them on the inside of the building and 4) considering a modification to the floor plan that would relocate the firearms to a different part of the building and allow the storefront to be retained. The Design Review Board indicated that the suggested modifications would be more appropriate for the building and would be less expensive than the modifications proposed in the applicant's plans. Site Development Permit Application. In May 2009, the applicant submitted a formal Site Development Permit application. The plans were revised in response to the comments provided by the Planning Commission, Design Review Board, and staff. The applique arches and the painted orange horizontal stripe had been removed from the plans. However, the design still included the removal of the storefront windows. The applicant indicated that since the store would be selling firearms, the windows had to be removed in order to provide the required security. In exchange for removing the storefront windows, the applicant proposed to install murals (see attachment 3). The applicant provided the following information regarding the proposed murals: ■ a local artist would design the art work; ■ a relationship would be cultivated with a local artist in Ukiah who will come up with a mural design specific to this building and the community; ■ the intent is to have the murals represent what we do and who we are; ■ the murals must depict something that represents our store; and ■ the murals must be able to be taken down, cleaned or refreshed and re -installed. In June 2009, the Planning Commission reviewed the Site Development Permit. At the time of Planning Commission review, the murals had not been designed. Although the Planning Commission was concerned about the removal of the storefront windows, they approved the Site Development Permit with the knowledge that the murals would be designed by a local artist specifically for the building and for the Ukiah community as indicated in the information provided by the applicant. In order to allow the applicant to move forward with the modifications to the building that were needed prior to opening the store, the Planning Commission allowed the modifications to the building to move forward while the murals were being designed and gave the applicant 6 months from the date of commencement of business operations to submit a Mural Permit application. Mural Permit Application. In May 2010, the applicant submitted a Mural Permit application. With the exception of the graphic with the hunter, all of the graphics were designed for the applicant's sporting goods store in Arcata and have been approved by the City of Arcata for installation at the Arcata store. The applicant indicated that since the Arcata store does not sell firearms, the graphic of the hunter was not used at the Arcata store. None of the graphics included in the murals depict scenes of the Ukiah Valley or Mendocino County. On June 23, 2010, the Planning Commission reviewed the Mural Permit application (see attachment 4, staff report). The Planning Commission discussion focused on the following (see attachment 5, Planning Commission Minutes): 0 Determining the amount of the graphic that is mural/art and the amount that is signage. ■ The graphics do not include any local outdoor scenes. The inclusion of local scenes would be good for business at the store. ■ All of the people in the graphics appeared to be light skinned and people of color make up 40% of the population in this area. Including people more representative of the local community would also be good for business at the store. ■ The rifle included in one of the murals may not be the ideal way to represent the community. Locating the rifle more in the background, removing the rifle, or replacing the rifle with a crossbow may be more appropriate for a mural. ■ The need to reevaluate the mural permit if the use of the building changes since a different use would likely want/need different signs and would want to change the graphics approved as part of the mural permit. At the meeting, one member of the public spoke in opposition to the murals stating that the graphics were signs and would make the building "too busy" (see attachment 5, page 3). The speaker also stated that it appeared that there was an unpermitted banner on the building. One member of the public also spoke in favor of the murals (see attachment 5, page 3). Planning Commission ultimately agreed with staff's recommendation to allow part of the graphics to be allowed as signage with the remaining part to be considered mural. As part of their approval of the Mural Permit, Planning Commission included three new conditions of approval and revised one condition of approval (see attachment 5, pages 4 and 5). DISCUSSION: The City of Ukiah Sign Ordinance allows murals and includes a definition of "mural" and five criteria upon which a mural is to be evaluated: compatibility with surrounding environment and community in general; appropriateness of the site; relationship to the use of the building upon which it is placed; impact on motorist and traffics hazards; and advertising potential. The mural requirements state that any area determined to be advertising and allowed to remain in the mural shall be counted as part of the allowed parcel signage. In analyzing the proposed murals, staff used the criteria to determine if the graphics proposed as part of the mural permit met the Sign Ordinance definition of a "sign" and/or "advertising message" (see attachment 4, pages 3 and 4). Staff determined that part of the graphics met the definition of "sign" and "advertising message" based on the following: ■ The people in the graphics were wearing clothing and carrying or using equipment sold in the store (see attachment 4, pages 3-4). ■ Based on the Sign Ordinance definitions of "sign" and "advertising message," identification of a specific brand is not required in order for a graphic to be considered a sign. ■ The graphics are an illustration used to promote the products sold at the store. ■ The description of the graphics from the applicant stated that they were intended to represent the store and what the store does. In staffs' opinion, it was unlikely that any store, other than a sporting goods store, would install the graphics proposed in the Mural Permit application. Also, previous Mural Permit applications reviewed by the Planning Commission were community based and did not depict goods sold or services provided at the site on which the mural was installed. Based on this, staff determined that a portion of the graphics was consistent with the Sign Ordinance definitions of "sign" and "advertising message." If the graphic had depicted only an outdoor scene and did not include products sold at the store (such as the kayak, backpack, snowboard, jackets, binocular, vest, and rifle), the graphics would be more akin to art than signage since there would be no illustration of products sold at the store included in the graphics. Since the graphics included both outdoor scenes and products sold at the store, staff determined that the graphics were at least partly signage based on the definition of "sign" and "advertising message." Staff believed that there was no objective way to determine the amount of the graphic that was signage and the amount that was art. Because of this staff recommended, and the Planning Commission agreed, that the graphics would be considered part signage and part mural/art. The existing freestanding sign (45 square feet) and the wall sign shown on the approved Site Development Permit plans and not yet installed (18 square feet) total 63 square feet of sign area which leaves 136 square feet of sign area available. The total sign area for the murals is 324 square feet. Staff recommended that the sign part of the mural would use this remaining sign area available for the site and the remainder of the graphics be considered art/mural. Based on this, no other signs would be allowed on the building/site. REASONS FOR THE APPEAL: The appeal states that 1) the Planning Commission hearing raised questions which remain inadequately answered and 2) the issue of the decision as a precedent for other businesses needs to be addressed. The specific questions raised at the Planning Commission hearing that have not been adequately addressed were not specifically identified in the letter; therefore, staff is unable to address the questions raised at the Planning Commission hearing that remain inadequately answered since the issues/questions were not included as part of the appeal letter. Staff has prepared the following response to the issue of precedent: All murals require Planning Commission review and approval of a Mural Permit. The Mural Permit requires a public notice and public hearing. This allows the public and other interested parties to participate in the public process and provide input as to whether the mural represents art, advertising, or a combination of both. 2. The Sign Ordinance includes definitions for "sign," "advertising message," and "mural." These definitions allow the graphics included in the Mural Permit to be evaluated as a sign and/or as art and counted as signage part of the signage for the site or excluded if determined to be art. 2. Each mural permit is required to be analyzed using the Sign Ordinance criteria for evaluating the mural(s) as art and as signage. The evaluation will be different based on the site, building, use of the building, and the design/content of the mural. It is highly unlikely that the evaluation would be the same for any two Mural Permit applications. 4. The Sign Ordinance requires any area determined to be advertising and allowed to remain in the mural to be counted as part of the allowed parcel signage. This would prevent a parcel from exceeding the maximum sign area allowed by the Sign Ordinance. CONCLUSION: In response to the appeal, staff has again reviewed the mural permit criteria, the applicant's description of the type of murals that would be designed for the building, and the graphics submitted and approved as part of the Pacific Outfitters Mural Permit. Staff supports Planning Commission's conditional approval of the Mural Permit. RECOMMENDATION: 1) Conduct a public hearing; and 2) Support the Planning Commission's conditional approval of the Pacific Outfitters Mural Permit by denying the appeal. Fiscal Impact: F-1BudgetedFY 10/11 ❑ New Appropriation Not Applicable Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested JUN 3 0 2010 CINOFM. PIMN- June 30, 2010 City of Ukiah: Affiachment # • I hereby appeal to the Ukiah City Council approval of the following permit by the Ukiah Planning Commission on June 23, 20.0. I make this appeal because the hearing generated a number of questions which remained inadequately answered. Additionally, the issue of precedent setting for other businesses in Ukiah, was not addressed at the .lune 23 hearing and this needs to be considered. Pacific Qutflitte rs Murat Permit 10 -10 -NSP -ISG: at 955 North State Street, APN 002-040-43. (The application for a mural permit was required as a condition of ap- proval of Site Development Permit 09 -25 -SDP -PC.) Thank you. David Hay San Diego Wall Murals Wall murals have been used since ancient times. This is seen with almost all civilizations like the Egyptian, In- dian, Greek and Roman. Popular murals of the ancient days are the murals of Buddhist monks and by Michelan- gelo during the renaissance period. Using mural our ancestors were able to convey a meaning. This very mean- ing has today been used by the advertising community to propagate information to the masses. The walls murals are the precursor to the modern day bill board advertising seen today. Wall Mural advertising can be both indoor as well as outdoors. They are normally targeted at a large audience or customer base. Walls murals are always are an original piece of work created by the artist taking the ideas from the customer. These murals are normally very bright, quiet huge and in many cases ideas are out of the box. Some wall murals are targeted at specific audience like in the case of graffiti art whose target is the urban adven- turous. Wall murals have that magical ability to light up a room, or an entire building, and make it more than the sum of its walls. Murals have the ability to capture the life in the building, and in humanity, and funnel it into the entirety of the building. If this was the only thing that murals did, they would be worth the cost and effort. But it really is not. The benefits of wall murals just keep coming. First, it becomes less of a pressing issue to wash the falls of mars and accumulated dirt. Furthermore, the mural itself distracts from other aspects of the room that may not be as inviting - such as an old protruding pipe or a dilapidated chair. Most of all, though, wall mural have the ability to put something in the room that wasn't there before - they have the ability to make would-be limits that are walls into endless potential. Whether it is the skyline of San Diego or the scene at a street cart at the turn of the cen- tury, the wall mural gives the walls the ability to invite customers into an endless expansive of imaginative poten- tial. Today many a business owner is using wall murals to promote their business. This is done both on the exterior walls of their office or in their interiors. Fabric wall murals are also available and custom designed. These are usually printed but are a cost effective way to promote ones company. It is really that ability - the ability to make potential out of defined limits - that make wall murals so great. And it is that potential that has convinced us that wall murals are worth promoting. Without the wall murals, many a trade show would have been a dank, confusing, dark place. If you want to bring life, potential, and beauty to a room, there is nothing better to do than to create potential out of the objects that define the confines and limits of your room. It is also very inspiring to think that someone had hand printed a picture for you! About The Author: David Hay is the owner of 858 GRAPHICS in San Diego, California. 858 Graphics designs, builds, prints and in- stalls almost any type of graphics. For all your Trade Show Displays, Wall Murals, Outdoor Signs, Poster Printing and Vehicle Decals needs, please visit www.858gral2hics.com Guide to Mural Advertising Production Services Use wall mural advertising to promote your business By Nadine Skinner If you wish to promote your business to a large audience in a dramatic way, consider wall mural advertising and mural advertising art. Mural advertising firms can create indoor or outdoor advertising murals or walls - capes tailored to the advertising and marketing goals of your business. Mural ads make your business easily visible to a large audience, which can help improve your client base and your company's bottom line. As you look for advertising mural services to use as part of your company's advertising campaign, you need to: 1. Determine the type of mural advertisement you wish to have. 2. Browse portfolios and advertisement mural galleries to get ideas for advertising murals. 3. Find advertising mural services and firms that work in your geographical area of interest. Action Steps The best contacts and resources to help you get it done Consider the type of mural advertising production services you wish to use When looking for mural painting services as part of your company's advertising campaign, think about the type of mural advertising you wish to use for your company. You may consider outdoor mural advertising or indoor mural advertising. You may even choose to use legal graffiti murals as part of your company's advertising and marketing plan. I recommend: Work with SkyTag. Inc. for large, outdoor building and wall mural advertising. For outdoor graf- fiti wall mural advertising in major metropolitan areas in the United States, look to ALT Terrain, LLC. Consider Global Outdoor Services for wall mural advertising or wallscapes. Review examples of wall mural advertising from various agencies As you look for mural advertising production services, look at examples of murals created by various mural ad- vertising firms. This can help you get an idea of the types of mural advertising available and can give you ideas for the mural advertising that you wish to use to promote your own business. Many advertising companies have examples of their work available in their online portfolios. I recommend: Review the online portfolio of indoor and outdoor wall advertising murals created by bluemedia. View mural advertising campaigns created by GoGorilla Media. Look at the online portfolio of wall murals cre- ated by Colossal Media. 12 Look for a mural painting service that creates murals in the area of your intended audience Certain mural advertising firms prefer to work in certain geographical areas. You may want to consider choos- ing mural painting services or mural advertising production services based in the city of your business or in the geographical area of your company's intended audience. You should have no trouble locating advertising mural services in your area, especially if you look to advertise in a major metropolitan area. I recommend: Look to Vector Media for outdoor wall murals in New York City and Las Vegas. Consider av Omnimedia, based in Oklahoma City, Oklahoma, for your wall mural needs in the Oklahoma City, Dallas, Texas and Austin, Texas areas. Building wraps can be used to advertise not only your business, but another business as well. Remember those painted barns you saw on the interstate? They have evolved into building wraps that are a very effec- tive form of advertising. Unlike the hand painted barns, the building wraps are designed using state of the art technology. If you own a building, you might as well get the most for your money by advertising on one wall. The building wraps consist of decals that can, in some cases, be easily removed. Why allow your building to just sit there without any sort of advertising? You can be making money if you choose to advertise on the side of your building. You no longer should look at your building as just a building, but a giant billboard, just waiting for graphics. With some building wraps, you can change the graphics. Others are more permanent as they are hand painted mural. If you are advertising your business, you can use the building wraps that are more perma- nent. if you are using building wraps to advertise. another business, you can use a temporary decal. You an charge another business to allow you to advertise for them. This way you can make the most out of your business space. If you decide to make the building an advertising tribute to your business, you can still make the most of your building space by allowing everyone to know more about your business instead of just the name and phone number. Think of all the buildings that you pass each day. Most of them are plain and do not make use of their space. By devoting a wall to building wraps, they can be making money or at least advertising their brand. The reason that businesses advertise on billboards is to give more exposure to their business. However, you should not look only to billboards as advertising vehicles. Building wraps make it easy to advertise on the side of any building. In addition to advertising on the outside of the building, building wraps can also work well on the inside of your building. Detail graphics and lettering will allow your business to. stand out on the inside as well. Visitors can be treated to a mural on a wall or, if you have a business in a shopping mall, you can have'the graphics on your awning or front space. Building wraps can be on the inside or outside and come in a variety of different options. They are a nice alternate, or perhaps an addition, to billboard advertising. No longer should you allow your building space to go to waste. Building wraps are not only economical, but they are a very effective form of advertising. People are very visual and the new technology combined with a classic idea offered by building wraps really gives them something to look at. The advertising revenue will be well worth the price if you can manage to establish your business and brand using building wraps. r � a r. � _ �. ;. ., _-. .. , _.., ._. .� '� � �n ��_ ATTACHMENT OF THE MURAL ARTWORK TO THE BUILDING The murals are painted on marine grade plywood panels that have been painted on all sides. The painted panels are mounted into the window spaces with 21/2 inch plated deck screws spaced at 12" or closer intervals. The screws and well as the edges of the plywood is sealed with a 35 year calking, color matched to the building. The mural will cover the entire space within the "window" frames. The edges are sealed with color matched 35 year calking Stucco window frame Cross section of detail Stucco window frame Screws spaced a minimum of 12 inches all around panel perimeter. Sealed with 35 year calk at stucco and plywood interface. 1 BAS� PROPERTIESt INC. E ' :) r'►aac.a�a u � a�a a �- 9911 -e dh Street Tel: (707 3-632 CA 95501 Fera: (70 w _ "i ooa p9 AN APPLICATION FOR SITE DEVELOPMENT PERMIT COMPANY HISTORY BAS PROPERTIES, INC., or BAS for short, recently purchased the commercial prop- erty known as 955 North State Street in Ukiah, California. BAS or a close affiliate owns other. commercial property in Arcata and Eureka, California. The sole purpose of the properties is retail sales of sporting goods. The Pro Sport Center of Eureka and the Outdoor Store of Arcata currently lease property owned by BAS. The Pro Sport Center has been a successful business since 1968, and the Outdoor Store has been a suc- cessful business since 1985. Those two stores retail quality outdoor recreational equip- ment and supplies including items for hunting, fishing, bicycling, water and snow ski- ing, sporting apparel and footwear, canoes and kayaks, and many others. Our marketing strategy includes participating in the community. We provide hunter safety classes, firearms training, canoeing .and kayaking lessons, and participate in outside community events All of our employees. are well trained and generally partici- pate in several sports.. We encourage them to participate in community events as well. When you come into one of our stores and ask a question, you get a`professional an- swer. As an example, when you ask a question in the fishing department of the Pro Sport Center you may be answered by a pro bass angler. When you ask an employee about a snowboard, he has probably used it. himself. Last year we sent three employ- ees from Eureka to Clear Lake for wake board training with a pro boarder. CIRCUMSTANCES We completed several market surveys over a two year period before deciding on mov- ing into the Ukiah retail market. We have joined other sponsors in three fund raising dinnersin the Ukiah area. We discovered that Ukiah was very receptive to our type and style of business. We believe Ukiah will continue to grow economically, and that the retail market in Mendocino County is less affected by the poor economy than most other areas -in California. We believe Ukiah needs a store like ours, and we need a community like Ukiah. We are not interested in becoming a chain store, but three loca- tions gives us the buying power to be very competitive in a tough market. We spent several months looking for a suitable building in the right location. We con- sidered several buildings, but nothing fit our needs. We needed about 10,000 square feet, high ceilings, good parking on a main traffic corridor. We found 955 North State Street over a year ago. We have purchased that property. It is our intent on opening Pacific Outfitters of Ukiah in July. We expect it to be successful. PROPERTY DESCRIPTION The initial building was first built of construction block 1953. It consisted of an office area with five bays entered through eight large bay doors. What remains of that build- ing is the back portion of the current structure. A wood framed addition was added to the front of the initial building in 1976-77. We could not find any historical significance to the property. The structure has housed several businesses over the years. The lat- est was a furniture store that has since expanded into a new location in Ukiah and an even newer location in Eureka. The general design and appearance of the building fits in with the hodge-podge older commercial area of North State Street. We want to change that appearance of the building and enhance the neighborhood. There are some limitations. LIMITATIONS First, our building footprint can't be enlarged significantly because of deeded parking easements. This deeded easement also limits landscaping There is a parking plan on file with the City. Second, we will sell firearms and security considerations are para- mount. Every door and window needs to be doubly secured. We will install bars over every window and have roll down barred gate over the main doors. Third, the construc- tion methods used in the initial building limits design. It is a trussed arched roof span- ning 60 feet with trusses spaced at 20 feet and very difficult to conceal as anything else. The older part of the building is made from concrete construction blocks. The ex- isting garage doors restrict window and door placement. Fourth, the design review committee recommended, and the planning commission concurred, that any remodel- ing of the outside of the structure.limit itself to the existing structure and design. Perhaps the most limiting factor of this project is there are monitoring wells on the property. These were installed to monitor the levels of petroleum distillates, such as benzene. The reason for the wells is there was initially an oil/lube rack on the property that has been torn down and removed. The oil/lube rack had an old system of oil stor- age that leaked with age. The primary parking area is therefore graveled with well heads spaced appropriately. We have had extensive correspondence with engineers who are monitoring the progress of the dissipation of any petroleum distillates, and we firmly believe the wells will reach closure in two to three years. This limitation means that this project must be completed in two stages. We must separate the building reno- vation from the lot at this time, however, we are submitting a parking lot and landscape plan for your approval with the stipulation that it will be implemented as soon as these wells are closed. PROPOSED DESIGN We intend. on making this building as pleasing to the eye and as comfortable to our customers as reasonable. We will take what I consider to be an eye sore at this point in time and turn it into a more modern looking and a much more environmentally efficient building within the forementioned limitations. 2 We want the outside of the building to appear like one complete structure, and not seem chopped up as it currently is. We also want it to be secure and safe. To facilitate this we will close in the large. bay doors and North and West side windows with. stan- dard wood construction so that the outside of the building is of the same plain. We will then stucco the entire outside of the building creating the appearance that the building is one structure, built at the same time. The stucco will have 3-dimentional elements to add depth and feel. We. will add raised applique mural frames to the North, West, and South sides of the building to break up the blandness of the walls. We will take the several distinctly different eaves of the current building and combine them by. using a facade that appears to be one piece. We intend the bottom floor fa- gade to extend upward and the top floor fagade to hang downward so that the building appears less tall. We need to install two new heat/air conditioners. it is customary to place heat/air con- ditioners on the roof, however, we have elected to put ours on the back side of the building below the roof line so they will be out of the public's eye easy to service, and easy to install. They are also on the East side thereby eliminating the hot South and West exposures. We want to have natural light as much as possible within our limitations. To accomplish this we will install windows spaced as shown at the top of the North wall. The windows by necessity must be high and barred. The bars will be on the inside for appearance sake. The windows are all on the North side of the building to assist in the natural con- vection cooling of the building. Convection will be assisted by fans. We want the building easy to recognize an enter. We will build a small portico on the North side as shown..The front doors will be glass center swinging double three foot by eight foot, thereby allowing easy entry and exit for anything from wheel chairs to kay- aks and backpacks. LANDSCAPING We want the limited landscaping to be easy on the water supply, and green all year. We will retain what is there, and add some hardy evergreens. We will water matt and cover the ground with evergreen bark products. A drip system will be used during the summer to ensure that the trees remain healthy. We understand that evergreens may. not fit into your design plans; therefore, feel free to suggest any other plantings. Under- stand that the existing plants are well established and use little water (environmentally friendly). We have attached pages of photographs along with drawings to assist you in under- standing the current building and what we propose the building will look like. Colors are intended to be natural earth tones (adobe), or any color you wish. 3 CURRENT STATUS We have completed the demolition stage of the project. We have corrected several se- rious structural flaws within the building. The demolition allowed us to see the beautiful interior side of the roof structure, which led us to decide on keeping the ceiling ex- posed and visible to our customers. We have cleaned up the building department file by closing mote building permits and reactivating others so they can also be closed. We have begun the hiring process for the business. We expect to hire eight full-time permanent and four part-time permanent people. Lastly, we are awaiting the decision of the planning commission to rebuild the exterior walls and finish the project. SIGNAGE i have:�heg chosen to describmural design in this section because there is often con- fusion as to what is signage and what is art. Art, in my opinion, can be anything ac- ceptable to human viewing. Signage, in my opinion, must be specific in its message. Let me give you an example related to murals we may propose: A mural of a lone bicy- cle that depicts a specific brand is most certainly signage. It can only be realistically interpreted one way. A mural of two people riding bicycles down a country lane without reference to a specific brand is art. This mural can be interpreted in several ways: peo- ple, bicycles, country lane, etc. It is our intent on giving a local artist the assignment of creating and installing the. murals with only two criteria. First, the mural must depict something that represents our store. Secondly, it must be able to be taken down., cleaned or refreshed and re -installed. Our murals spaces (9 of them) will be completed as they are depicted. It will take some time; however, to cultivate a local artist, design the art work, afford the high cost, and have the mural spaces filled in. We expect to complete this project three murals at a time over the next year. We reactivated an existing sign permit as the location and design fit well with what we would -have proposed. The location is on the plot plan. The sign and its description are attached. Respectfully submitted Brad Smith -BAS-. 1535 Sixth Street Ter: (70?) 443-6328 PROPE�E�s INC. Eureka, CA 85501 Fax: (707):443-1002 MORE SPECIFICS TO LANDSCAPING The submitted landscaping plan has been limited in area by an existing approved park- ing plan. Understand that the parking plan is a deeded area involving three adjacent parcels. In fact, the existing parking plan has not been fully implemented because of the limitations placed on it by the monitoring wells. The entire issue will disappear when the wells are closed (about three years). The interim plan is to add vegetation to the designated area adjacent to the sidewalk of North State Street as shown on the submitted plan. The plantings shown all exist as shown. The flowering pear tree is healthy, and is the same size as others in the area. The Star Jasmine plantings exists, but they need some care. Our plan is to increase the number of Star Jasmine plants. The Indian Hawthorn also exists. It is doing a good job of hiding the City electrical box on one side. We plan on adding one more Indian Hawthorn plant to cover the other side of the box. We will add an automatic watering system to this area. The Buffalo her also exist. Both Dawn Larenzi of Nickel Creek Nursery and Jim Jensen of Oak Valley Nursery recommended keeping the Junipers as they are well established and are very drought resistant. Frankly, we don't like the looks of them. Junipers are representative of the age of the building as they were commonly used as vegetation in that era. We are; therefore, offering to remove the established plants and replace them with a similar number of Dwarf Crepe Myrtle (Lagerstroemia). The Myrtle plants would provide some color and more depth—similar to the star Jasmine in texture. Your choice. The area designated on our submitted plan as pedestrian access currently exists as a concrete surface only. Our plan is to remove the concrete from the area as designated, and replacing it with stone pavers. We will add a bicycle rack and a bench to enhance the area, and satisfy the needs of our customers. Lastly, thereis an area of soil on the South side of the building covering underground utilities. We would like to cover the dirt with vegetation that will not be invasive to the utilities. We are suggesting perennials for color. These would require water, but the area is small. The suggested alternative is to remove and replace with asphalt. Once again, your choice. Other areas of the site plan may be landscaped further in the future as the monitoring wells are closed. s MORE SPECIFICS TO BUILDING APPEARANCE The necessary limitations based on security, preliminary design review and local cli- mate do not mean the building will look stoic or institutional. Our building in Ukiah on North State Street will have its design and structure resemble the original building as recommended by design review and reiterated by the Planning Commission. We have maintained the rectangular appearance of the structure. There are no arches, the por- tico has been reduced to a surround at the front door. We have; however, restructured the eaves so that they appear to be the same elevation. The outside of the building will be stucco with applique stone framing of the windows and murals. Lastly, we added some structure to the corners of the building to enhance definition. The colors are as submitted. The framing will be lighter than the walls, .and the inside of the murals will be darker than the walls. Actually, you may chose any other color you want. Aurals really enhanced the appearance of our buildings, and have been well accepted ind appreciated by the other communities. Each of our three store buildings is unique. Ne used different local artists for the mural designs. We will cultivate a relationship vith a local artist here in Ukiah, and come up with a mural design specific to this build - ng and community. It is our intent to have the murals represent what we do and who ve are, and not be a specific advertisement. Naturally, if the murals need to go before lesign review, we will do so when they.are ready. Please understand that these mu- als will take time to design and produce. They costa lot. of money, and they are an art orm subject to an artists abilities, etc. We plan on completing three at a time over the irst year in business. V Our plans have been drawn by our engineer and are not three dimensional. I have ft --a submitted two drawings to better qualify the scale and style of the framing and appli- que. Attachment # I_ ITEM NO. 10C t Community Development and Planning Department Gilt lafi 300 Seminary Avenue Ukiah, CA 95482 4 i „ plan ning(a)-cityofukiah.corn (707)463-6203 3 DATE: June 23, 2010 4 5 TO: Planning Commission 6 7 FROM: Jennifer Faso, Associate Planner 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 SUBJECT: Pacific Outfitters Mural Permit 955 North State Street, APN 002-040-43 File No. 10 -10 -MP -PC Required as a Condition of Approval for Site Development Permit 09 -25 -SDP -PC RECOMMENDATION Staff recommends that the Planning Commission approve the proposed Mural Permit based on the draft findings included in attachment 1 and subject to the conditions of approval included in attachment 2. PROJECT DESCRIPTION An application has been received from Brad Smith for a mural permit to allow the installation of six murals each of which would be 9 feet wide by 6 feet high (9' x 6'). Three murals are proposed along the west elevation facing North State Street, two on the front portion of the north elevation and one mural on the front portion of the south elevation (see attachment 5, proposed murals). The total square footage of the murals is 324 square feet (6 murals x 54 square feet each). The murals would be painted on plywood panels and mounted into the existing applique frames (see attachment 5, attachment detail). SETTING The project site is located on the east side of North State Street between Brush Street and the Fairgrounds. The site is developed with a commercial building, landscaping and a partially paved parking area. The site is surrounded by commercial uses on all sides. BACKGROUND On June 24, 2009 the Planning Commission reviewed and approved with conditions Site Development Permit No. 09-25 for Pacific Outfitters which allowed site and exterior building modifications to the property located at 955 North State Street (see attachment 3, Planning Commission minutes). The project was approved in the following three phases. Phase 1: Exterior building modifications, landscaping, bike racks, bench Phase 2: Application for Planning Commission review of a Mural Permit Phase 3: Parking lot improvements, including landscaping islands 4 Phase 1 has been completed and the store has opened for business. Per Site Development 5 Permit Condition of Approval 7 the applicant is required to apply for and receive Planning 6 Commission approval of a mural permit to install phase 2 of the project. 7 8 Site Development Permit Condition of Approval 7: Within 6 months of the 9 commencement of business operations, the applicant shall submit an application for 10 Planning Commission review and approval of a Mural Permit for the mural locations 11 shown on the approved plans. The application is subject to the standard City fees. 12 The approved murals shall be installed within 90 days of the date of the approval. 13 14 As part of the site development permit application, the applicant requested to remove the 15 storefront windows facing North State Street (see attachment 4, SDP project description). At the 16 Design Review Board and Planning Commission meetings where the project was reviewed, the 17 applicant indicated that the storefront windows needed to be removed and replaced with solid 18 wall to prevent "smash and grab" break-ins and increase security since fire arms would be sold 19 at the store. 20 21 At the meetings, the Design Review Board and the Planning Commission expressed concern 22 with the removal of the storefront windows and how this would alter the design of the building 23 and could affect the walkability of the area and pedestrian orientation of the building. 24 25 The plans provided for Planning Commission review and approval proposed murals as away to 26 compensate for the loss of the storefront windows. At the time of the meeting, the murals had 27 not yet been designed. However, the applicant indicated and provided examples of murals that 28 had been created for his other stores. 29 30 The Planning Commission approved the project as proposed with the removal of the storefront 31 windows and included a condition that the murals return to the Planning Commission for review 32 and approval. Since the graphics were not available for review as part of the site development 33 permit, staff analysis of consistency with the Sign Ordinance, including compliance with 34 maximum allowed sign area and the criteria for murals, was deferred until the submittal of the 35 mural permit application. 36 37 STAFF ANALYSIS 38 39 General Plan. The project site has a Commercial (C) General Plan land use designation. The 40 existing commercial use is consistent with the purpose of this general plan designation and the 41 addition of the murals will not change the use. Furthermore the General Plan does not address 42 murals specifically; however the Community Design Element does stress the importance of 43 developing and maintaining a "Sense of Place". This has been interpreted to mean a positive 44 feeling or reaction to a particular place or community. 45 46 Zoning. The project site is located within the Heavy Commercial (C-2) zoning district. Pacific 47 Outfitters assumed the September 2001 retail sales use permit for Furniture Warehouse along 48 with all conditions of approval associated in with this use permit. The proposed murals will not 49 change the existing use of the site. 50 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 :28 29 30 31 Sign Ordinance. Murals are addressed as part of the City's Sign Ordinance. The Sign Ordinance includes the following definitions that apply to this application. Sign. A visual communications device used to convey a message to its viewers. A sign shall mean and include every advertising message, announcement, declaration, demonstration, display, illustration, insignia, surface or space erected or maintained in view of the observer thereof for identification, advertisement or promotion of the interests of any person, entity, product or service. Mural. A painting on a wall or ceiling. Advertising Message. Any written, graphic or pictorial form on a sign describing products or services being offered. Mural Permit. Murals are subject to the General Sign Provisions of the Sign Ordinance Section 3225(G). Pursuant to this section, murals require Planning Commission review and approval. Based on the criteria for reviewing a mural, it appears that the purpose of the permit is to determine what part of the graphic is a sign and what part of the graphic is a mural. The criteria for evaluation of murals as art and/or advertising are as follows: A. compatibility with surrounding environment and community in general; B. appropriateness of site; C. relationship to use of building upon which it is placed, D. impact on motorist and traffics hazards; and E. advertising potential. Written messages are discouraged. Any area determined to be advertising and allowed to remain in the mural shall be counted as part of the allowed parcel signage. Staff's analysis of criteria A-E is provided below: Section 3225G `Criteria Staff. Analysis.: Compatibility with surrounding The proposed graphics depict natural setting showing people environment and community in participating in various outdoor activities. Although the graphics are general. not specific to Ukiah or Mendocino County, they do represent activities that many people in Ukiah enjoy. According to the applicant the same murals, with the exception of the mural that includes the hunter, were approved for the applicant's store in Arcata. Therefore, the proposed murals are compatible with the surrounding environment and community in general. Appropriateness of the proposed The existing site contains a commercial building that houses Pacific mural. Outfitters, a retail sporting goods store. Given that the proposed graphics depict various sporting activities and outdoor scenes, the graphics a appropriate for the building and site. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Section 3225(G) Criteria Staff Anal sis Relationship to use of building upon The proposed graphics depict various sporting activities set against which the mural will be place. scenic backgrounds. This theme relates directly to the retail sporting goods business located at this site and the goods that are for sale at the establishment. Therefore, the graphics have a direct relationship to the use of the building, the retail sales of sporting goods. Impact on motorist and traffic hazards. The murals will be visible to motorists traveling on North State Street. However, the graphics do not flash, rotate, blink or move. The graphics also do not imitate or resemble official traffic or road signs (e.g. "stop", "go slow", "caution", "danger", "warning" or similar). The mural permit application has been reviewed by the Public Works Department and they did not have any comments. Therefore, the graphics would not have an impact on motorists and would not create a traffic hazard. Advertising potential The murals display various sporting good items that are used during sporting activities such as a snowboard, tent, backpack, kayaks, and bikes. All products that are sold at the business. Therefore, at least part of the graphics meet the Sign Ordinance definition of advertising message. Sign Area. Pursuant to City Sign Ordinance Section 3227 maximum sign area for the site is the 199 square feet. Maximum sign area is calculated as one and one-half (1 %) square feet of sign area for every ground level linear foot of parcel frontage (132.92 feet of parcel frontage x 1.5 feet). The site currently has an approved sign permit for the existing 45 square foot (5 feet X 9 feet) freestanding sign. This leaves 154 square feet of allowable sign area for the site. The plans approved as part of the Site Development Permit included a 3 foot tall X 6 foot wide (18 square foot) wall sign above the main entrance to the store, north facing (parking lot) elevation of the building (see attachment 6, elevations). To date, this sign has not been installed and no sign permit has been submitted for this sign. Although this sign has not been installed, staff believes that it is likely the owner may want to install this sign at a future date. When this sign is added to the existing freestanding sign, the site has used 63 square feet of sign area, leaving 91 square feet of sign area available. 18 The total square footage of the proposed murals is 324 square feet. If all of the graphics 19 were considered signs, most of the graphics would not be allowed. However, based on 20 the Sign Ordinance definitions of advertising message, sign, and mural, a portion of the 21 graphics should be counted as sign and a portion as murals. Staff does not believe that 22 this can be determined objectively on a square footage or percentage basis. Instead, 23 staff recommends that the graphics included in the mural permit be approved with the 24 caveat that the site has used all of the remaining sign area allowed for the site with the 25 exception of the 18 square feet noted above for the building mounted sign. This would 26 allow the applicant to apply for a sign permit for this building mounted sign at some 27 future date (see finding #4 and condition of approval # 2). 4 I Future Tenants and Uses. It is unlikely that the graphics included in this mural permit would be 2 installed on a building that was not used for the sale of sporting goods or a business that was 3 involved with the marketing or sale of outdoor activities. Therefore, a future tenant may want to 4 remove or modify the graphics proposed in this mural permit. This would be inconsistent with 5 the Site Development Permit and Mural Permit approved for this building. 6 7 Staff has included a draft condition of approval to address this issue and to provide information 8 to future tenant and/or building owner (see conditions of approval # 3 & # 4 ). 9 10 Site Development Permit Compliance. The graphics were proposed as part of the SDP in 11 order to compensate for the removal of the storefront. Since the graphics were included as part 12 of the site development approved for the building and site modifications, the permanent removal 13 of the graphics would be a violation of the site development permit. Removal of the graphics 14 would result in empty "frames" on the building. This would be inconsistent with the approved site 15 development permit, which required graphics to be installed in the frames with the graphics 16 subject to Planning Commission review and approval of a mural permit. 17 18 Maintenance. The graphics will be painted on plywood panels and attached to the building 19 within the existing frames. Since murals were proposed as part of the project in exchange for 20 removal of the storefront, they are function as part of the building/building design. Therefore, 21 removal of the graphics for an extended period of time would be inconsistent with the approved 22 site development permit and an approved mural permit. In order to accommodate and 23 encourage necessary maintenance, staff has included a condition of approval to address this 24 (see condition of approval # 5). .25 26 PUBLIC NOTICE 27 '28 A notice of public hearing was posted in three places on the project site on June 11, 2010, 29 mailed to property owners within 300 feet of the project site on June 11, 2010, and published in 30 the Ukiah Daily Journal on June 13, 2010. As of the writing of this staff report, no 31 correspondence has been received in response to the notice. 32 33 ENVIRONMENTAL REVIEW 34 35 The proposed project is exempt from the provisions of the California Environmental Quality Act 36 (CEQA) pursuant to CEQA Guidelines Section 15301, Class 1(a) alterations to exterior of an 37 existing building, with no expansion to the existing use and Section 15311, Class 11(a) 38 construction of on -premise signs. 39 40 The proposed project is consistent with the provisions of Section 15301, Classl (a) based on 41 the following: 42 43 • The proposed project only involves minor alterations to the exterior of the building. 44 • The proposed project does not involve an expansion of the existing use or building. 45 • The proposed project involves the construction of on -premise signs to an existing 46 commercial facility. 47 48 49 1 DECISION TIMELINE 2 3 The proposed project is subject to the requirements of the Permit Streamlining Act (PSA). The 4 PSA requires that a decision be made on the project within 60 days of the application being 5 deemed complete. This application was submitted to the Community Development and Planning 6 Department on May 12 2010 and was deemed complete on June 11, 2010. As such, a decision 7 must be made on the project no later than August 10, 2010. The applicant may request a 8 onetime extension of the decision timeline. The next regularly scheduled Planning Commission 9 meeting is July 14, 2010. 10 11 Attachments 12 13 1. Draft Mural Permit Findings 14 2. Draft Conditions of Approval 15 3. June 24, 2009 Planning Commission Minutes Excerpt 16 4. Approved Site Development Permit Project Description Submitted by Applicant and 17 date stamped May 20, 2009. 18 5. Photos of Proposed Murals and attachment detail submitted by applicant. 19 6. Approved Site Development Permit North Elevation Plan 20 21 22 23 24 25 26 27 .28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 6 ATTACHEMNT 1 3 4 DRAFT MURAL PERMIT FINDINGS TO ALLOW 5 SIX MURALS TO BE INSTALLED AT 955 NORTH STATE STREET, APN 002-040-43 6 7 The following findings are supported by and based on information contained in this staff report, 8 the application materials and documentation, and the public record. 9 10 1. The proposed project, as conditioned, is consistent with the goals and policies of the 11 General Plan as described in the staff report. 12 13 2. The proposed project, as conditioned, is consistent with criteria contained in Section 14 3225 (G) of the Ukiah City Code based on the following. 15 16 A. Compatibility with surrounding environment and community in general. The 17 proposed graphics depict natural settings showing people participating in various 18 outdoor activities. Although the murals are not specific to Ukiah the murals do 19 represent activities that many people in Ukiah enjoy. 20 21 B. Appropriateness of the proposed mural to the site. The existing site contains a 22 commercial building that houses Pacific Outfitters, a retail sporting goods store. 23 Given that the proposed murals depict various sporting activities and the use on the 24 site is a retail sporting goods store, the mural are appropriate for the site. 25 X26 C. Relationship to use of building upon which the mural will be place. The 27 proposed murals depict various sporting activities set against scenic backgrounds. 28 This theme relates directly to the retail sporting goods business located at this site 29 and the goods that are for sale at the establishment. Therefore, the graphics have a 30 direct relationship to the use of the building, the retail sales of sporting goods. 31 32 D. Impact on motorist and traffic hazards. The mural will be visible to motorists 33 traveling on North State Street. However, the graphics do not flash, rotate, blink or 34 move. The graphics also do not imitate or resemble official traffic or road signs (e.g. 35 "stop", "go slow", "caution", "danger", "warning" or similar). The mural permit 36 application has been reviewed by the Public Works Department and they did not 37 have any comments. Therefore, the graphics would not have an impact on motorists 38 and would not create a traffic hazard 39 40 E. Advertising potential. The graphics display various sporting good items that are 41 used during sporting activities such as a snowboard, tent, backpack, kayaks, and 42 bikes all products that are sold within the business at this site. Therefore, at least 43 part of the graphics meets the Sign Ordinance definition of advertising message. 44 45 3. The proposed project, as conditioned, is compatible with surrounding land uses and will 46 not cause impacts to traffic, pedestrians or bicyclists since the murals will be attached to 47 the building wall and will not extend into the public right-of-way, pedestrian path, or 48 parking area(s). 49 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 4. The proposed project, as conditioned, is consistent with the Sign Ordinance, including the maximum allowable amount of sign area per parcel and the criteria for mural permits, based on the following: A. The subject parcel is allowed a maximum of 199 square feet of sign area; B. One 54 square foot freestanding sign is located on the site; C. The site development permit application included one 18 square foot (3 -feet by 6 - feet) wall sign located on the north elevation above the building entrance which has not been installed; D. The building mounted sign referenced in 4C may be installed at a future date subject to an application for and approval of a Sign Permit from the Community Development Department; E. The graphics included in this application are part sign and part mural; the portion of the graphics that constitute a sign utilize the remaining sign area allowed for the site. 5. The proposed project, as conditioned, is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301, Class 1(a), which allows alterations to the exterior of an existing building when there is with no expansion of the existing use and Section 15311, Class 11(a) construction of on -premise signs based on the following: • The proposed project only involves minor alterations to the exterior of the building. • The proposed project does not involve an expansion of the existing use or building. • The proposed project involves the construction of on -premise signs to an existing commercial facility. 8 ATTACHMENT 2 1 2 DRAFT MURAL PERMIT CONDITIONS OF APPROVAL TO ALLOW INSTALLTION OF SIX 3 MURALS AT 955 NORTH STATE STREET, APN 002-040-43 4 5 1. Approval is granted for the murals as shown on the plans submitted to the Planning 6 Department and date stamped May 12, 2010, except as modified by the following conditions 7 of approval 8 9 2. The 3 feet X 6 feet (18 square feet) wall sign located above the main entrance to the store on 10 the approved with the Site Development Permit plans may installed at a future date subject to 11 application for and approval of a Sign Permit from the Community Development Department. 12 installed if the owner chooses to do so subject to review and approval of a sign permit. The 13 sign submitted as part of the Sign Permit application shall be in substantial conformance with 14 the sign shown on the approved site development permit plans. 15 16 3. Permanent removal of the approved murals requires application for and approval of an 17 amendment to approved site development permit for the site (09 -SDP -25 -PC). 18 19 4. Modification to or removal of the murals approved in this permit requires application for and 20 approval of an amendment of the approved site development permit (09 -25 -SDP -PC) and 21 mural permit (10 -10 -MP -PC) for this site. 22 23 5. All murals included in this approval shall be maintained in good condition. Murals may be 24 removed for a maximum of 30 days for repair, maintenance, and/or graffiti removal. Murals 25 that have been removed for maintenance shall be reinstalled in the location shown on the 26 approved plans within 30 days of their removal. If special circumstances occur and a 27 mural(s) cannot be reinstalled within 30 days, the owner may request an extension of time in 28 writing from the Director of Planning and Community Development for addition time. The 29 request shall include an explanation of the circumstances and a timeline for the reinstallation 30 of the mural(s). 31 32 6. This Mural Permit is granted only for the proposed mural addressed in the staff report and 33 shall not be construed as an approval for any additional murals or as eliminating or modifying 34 any building, use requirement. 35 36 7. This approval is not effective until the 10 day appeal period applicable to this Permit has 37 been exceeded, and any timely filed appeal has been reviewed. 38 39 8. This approval shall be null and void unless the California Environmental Quality Act/Fish and 40 Game filing fee of $50 payable to Mendocino County is filed with the City of Ukiah Planning 41 and Community Development Department within five (5) days of this approval. 42 43 9. No Permit or entitlement shall be deemed effective unless and until all fees and charges 44 applicable to the application and Conditions of Approval have been paid in full. 45 46 10. All murals shall conform to the application approved by the Planning Commission and to any 47 supporting documents submitted therewith or made part of the administrative record, 48 including staff reports, maps and renderings submittals or documents any change to this 49 approval shall require an amendment to this approval. 50 1 11. This approved Permit may be revoked through the City's revocation process if the approved 2 project related to the Permit is not being conducted in compliance with the stipulations and 3 conditions of approval; or if the project is not established within two years of the effective 4 date of approval; or if the established and use for which the permit was granted has ceased 5 or has been suspended for twenty-four (24) consecutive months. 6 7 12. This approval is not effective unless and until all other required discretionary entitlements 8 have been granted, issued or approved as applicable. 9 10 13. All murals will be maintained in good condition. At any point as their condition becomes 11 deteriorated by graffiti, weathering or other means, as determined by the Planning Director, 12 they will be removed or obscured by the applicant or property owner. 13 14 From the Building Official (David Willoughby) 15 16 14. A building permit is required before attachment of the mural to the building. 17 18 19 10 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 UMET �3:Pil LTW CITY OF UKIAH PLANNING COMMISSION Minutes Excerpt June 23, 2010 COMMISSIONERS PRESENT Judy Pruden, Chair Anne Molgaard, Vice Chair Linda Helland Mike Whetzel STAFF PRESENT Kim Jordan, Senior Planner Jennifer Faso, Associate Planner Cathy Elawadly, Recording Secretary COMMISSIONERS ABSENT Linda Sanders OTHERS PRESENT Listed below, Respectively 10C. Pacific Outfitters Mural Permit 10 -10 -MP -PC. Conduct a public hearing on a request from Brad Smith of Pacific Outfitters for approval of murals at 955 North State Street, APN 002-040-43. The application for a mural permit was required as a condition of approval of Site Development Permit 09 -25 -SDP -PC. Staff: Gave a staff report and noted: • Commissioner Sanders, who is unable to attend, provided comments via email and these comments have been provided at places. • The previously approved SDP for the project required the applicant to apply for and receive Commission approval of a mural permit. • Requests the Commission evaluate whether the proposed murals based on the criteria under City Sign Ordinance Section 3225(G) constitute art and/or advertising since it appears the purpose of the permit is to determine what part of the graphic is a mural and what part of the graphic is a sign by definition. • The plans approved as part of the SPD included a 3 -foot tall X 6 -foot wide (18 square foot) wall sign above the main entrance to the store that has not yet been installed and a freestanding sign that has been installed. • The site is allowed a maximum of 199 square feet of sign area. Of this 45 square feet are taken with the permitted freestanding sign and 18 square feet with the possible wall sign. • The total square footage of the 6 murals is 324 square feet. If all of this area is counted as signage, it would exceed the 199 square feet of sign area allowed for the site. Based on the Sign Ordinance definitions of advertising message, sign and mural, it appears that at least part of the graphics is signage and part is mural. • Staff is of the opinion that the part that is signage and the part that is art cannot be objectively determined on a square footage or percentage basis. • Staff recommends the graphics included in the mural permit be approved with the stipulation that the site has used all of sign area allowed with the exception of allowing at some future time, the 18 -square foot sign wall mounted sign that was included as part of the approved Site Development Permit plans. • Staff's analysis also addressed future tenants and uses and concluded it is unlikely the graphics included in the mural permit would be installed on a building that was not used for the sale of sporting goods or a business involved with the sale/marketing of outdoor activities. It is very MINUTES OF THE PLANNING COMMISSION June 23, 2010 Page 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 likely a future tenant would want to remove or modify the graphics proposed in this mural permit, which would be inconsistent with the SDP and Mural Permit approved for this building. Conditions of Approval Nos. 3 and 4 specifically address the issue of future tenants and uses. • Permanent removal of the graphics would result in empty frames which would be a violation of the SDP that required graphics to be installed in the frames with the graphics subject to Planning Commission review and approval. PUBLIC HEARING OPENED: 8:16 p.m. Commission: If the total square footage of the murals calculates to more square footage than what is allowed for the site, why would the proposed wall sign on the main entrance be a consideration? Staff: Staff does not have a non -arbitrary way to differentiate which portion of the graphics should be counted as art and which is portion is considered advertising. Since this sign is small and was shown on the Site Development Permit plans, staff recommended allowing this sign at some future date. Commission: Are banners considered 'signs?' The site also has a banner. Staff: Banners are considered signs. A banner can be up no more than for 30 consecutive days and/or for a total of 45 days per year. Banners are counted in the sign area for the site. Brad Smith: • The commercial artist that designed and will be painting the murals is not present at tonight's meeting. • Generally agrees with the staff report. • Disagrees: - Condition of Approval No. 8, noting the fee of $50 has been paid. - In terms of signage calculations, the murals should be considered 'art' and not as 'advertising.' In this case, the murals would not exceed the sign area allowed for the site. • May not have a wall sign on the entrance. • With regard to signage does not want to place restrictions on the property that could affect future tenants or uses of the building. Staff: Noted the issue of the murals and future tenants/change in use are addressed in Conditions of Approval Nos. 3 and 4. Commission: If the use were to change, can the applicant apply for a new sign permit for additional signage for review by the Commission that would recategorize the existing signage for the murals. Staff: The process would be for the applicant to amend the mural permit. The Commission would then decide, using the Sign Ordinance criteria, if the change was a mural or signage. Commissioner Molgaard: What should occur if a Commissioner was initially satisfied with all the murals except for the mural that displays a hunter carrying a gun being considered as an appropriate public mural from an artistic viewpoint and is no longer a Commissioner when a new sign permit is being considered? If the intent of the mural was to advertise 'hunting,' this would be acceptable. It was noted this may be a decision for a future Planning Commission. Chair Pruden: • All of the six murals represent commercial products that are sold in the store. Ukiah has many murals. It is the Planning Commission's role to make certain murals are within the context of what the community perceives as acceptable. • Surprised that none of murals depict landscape features of the Ukiah area or northern California. MINUTES OF THE PLANNING COMMISSION June 23, 2010 Page 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 Brad Smith: Agreed the murals have product representation for items sold in the store, but do not advertise a particular product brand and no brand names are identified in the murals. Other Commission comments: • Supports terrain for kayak and backpacking murals look more like Lake Mendocino or the Mendocino coast and encourages the artist of the murals to include some local scenes to resemble the look of northern California. This would also be good for the business since the public could see products sold at the business being used in familiar locations in the Ukiah area. • Consider increasing the diversity of the people in the murals since they all seem to be Caucasian and 40% of the people in this area are people of color. This would better represent the people of the area since there are many ethnic groups in the Ukiah area and would also be beneficial for the business since it recognizes the various ethnic groups that live in the area. • Would the applicant be amenable to moving the hunter carrying the rifle into the background of the mural to make it less predominant? Lynn McNamara, Real Estate Broker: • Has worked with Brad on various real estate transactions, including in Humboldt County. • Likes the modifications made to building that include the removal of the storefront windows facing North State Street that will contain three of the six murals. • The murals for the Eureka sporting goods store are beautiful and also represent sport activities that exist in no particular area. • Addressed the issue of whether or not the mural should reflect local landscape scenes and noted the artwork for the proposed murals is that of a commercial artist that paints sport activities that relate to no particular area. • Believes the murals are art rather than advertising of outdoor sports and equipment. Lisa Mammina: • Likes murals when if tastefully designed and placed in appropriate locations, murals can beautify the community. • Likes the original architecture of the building. The changes made to the building are not consistent with the design objectives of the DZC or the Downtown Design Guidelines. • The storefront windows should not have been removed. Having no storefront takes away from the community's objective of providing for 'walkability' and creating a pedestrian -friendly environment. • Is concerned with the amount of signage for the project and that the murals would make the building look 'too busy.' The building also has a very large banner that has been up for a long time. • Appreciates the Commission for making certain mural projects are an appropriate fit for the community. Brad Smith: • Pacific Outfitters is receiving a beautification of commercial property award from the Ukiah Chamber of Commerce. • Would give up signage in order to keep the murals and comply with the project conditions. PUBLIC HEARING CLOSED: 8:41 p.m. Commission discussion: Chair Pruden: • Understands Commission approval for removal of the storefront windows changed the retail aspect of the building such that the murals are necessary to enhance the look of the building and for the business to function well. • Would like the mural landscape designs to include local scenes such as Lake Mendocino, Mendocino Coastline and/or mountain ranges typical of Mendocino County. This would be good for the business. MINUTES OF THE PLANNING COMMISSION June 23, 2010 Page 3 1 • Would prefer the hunter with binoculars and a crossbow as opposed to a rifle. 2 3 Commissioner Helland: 4 • Likes the physical activity theme. 5 • Would tend to be more lenient about signage by not categorizing the murals entirely as 'signs' 6 since it appears no brand names are used for the products in the murals. 7 • Supports all six murals with local content utilized on a few of the murals. 8 • Would like the banner on the west wall to be removed. 9 10 Commissioner Whetzel: 11 • The murals depict a way of life that promotes being athletic and allowing for a healthier lifestyle. 12 The murals represent 'art' rather than advertising. Having a local theme is a good idea. 13 • The murals could be revised to include Lake Pillsbury or Cow Mountain. 14 • Firearms are not the leading cause of homicide, motor vehicles are. 15 16 Commissioner Molgaard: 17 • Sees the murals as 50% art and 50% advertising. 18 • Murals should include local scenes such as the Mendocino coast or Lake Mendocino. 19 • Is okay with staff's analysis concerning the wall sign above the entrance. 20 • Asked that the mural portraying a hunter carrying a large gun be removed if guns were no longer 21 sold at this store. 22 • Would prefer that the mural did not include a firearm since firearms are the leading cause of 23 homicides in the U.S. 24 25 Staff: Clarified with regard to the mural with the hunter that if the use changed, the SDP and Mural Permit 26 would have to be amended which requires Planning Commission review and approved of the changes 27 (Condition of Approval No. 4). At that time, the Planning Commission would look at the murals subject to 28 the same Sign Ordinance criteria. 29 30 Commission preference: 31 • Would like to see the mural revised to include people of color. This is not a condition of approval. 32 • Reconsider the prominence of the rifle, possibly replace with a crossbow. This is not a condition 33 of approval. 34 • More specifically address a change of use of the building. 35 • Revise three of the six murals be to reflect local scenes found in Mendocino County. 36 • Allow sufficient time for the applicant to revise and install the murals subject to final approval by 37 the Planning Director. 38 • The existing permitted freestanding sign, the mounted building sign that has not yet been 39 installed, and the area of the murals counted as sign area as part of the approved mural permit 40 utilize all of the sign area for the site. There is no additional sign area available for the site. 41 • Temporary banners up to a maximum of 20 sq.ft. would be allowed subject to the requirements of 42 the City of Ukiah Sign Ordinance. and application for and approval of a Banner Permit. The 43 Commission recommended the following specific modification and additions to the project 44 conditions of approval: 45 46 Condition of Approval No. 4: 47 Modification to or removal of the mural(s) approved in this mural permit or a change of use of the 48 building requires application and approval of an amendment of the approved site development permit 49 (09 -25 -SDP -PC) and mural permit (10 -10 -MP -PC) for this site. 50 51 Condition of Approval 14: 52 Prior to the issuance of the building permit referenced in condition of approval #17 below, three of the six 53 murals shall be revised to reflect scenes from Ukiah and/or the greater Ukiah area (such as Lake 54 Mendocino, Clear Lake, the Mendocino Coast, Lake Pillsbury, Cow Mountain, and/or evergreen or 55 redwood trees) and are subject to Planning Director review and approval prior to installation. MINUTES OF THE PLANNING COMMISSION June 23, 2010 Page 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 Condition of Approval 15: The revised murals approved by the Planning Director as required by condition of approval # 14 above shall be installed within 120 days of Planning Commission approval of this Mural Permit. This condition extends the time allowed by Site Development Permit Application 09 -25 -SDP -PC condition of approval # 7 to allow time to revise the murals as required by condition of approval #14 above. Condition of Approval 16: In addition to the existing permitted freestanding sign, the building mounted sign referenced in condition of approval #2 above, and the area of the graphics counted as sign area and reviewed and approved as part of this mural permit, temporary banners up to a maximum of 20 square feet and subject to the requirements of the City of Ukiah Sign Ordinance and Banner Permit shall also be allowed with application for and approval of a Banner Permit from the Planning and Community Development Department. M/S Whetzel/Helland to approve Mural Permit 10 -10 -MP -PC with Findings 1-5 and Conditions of Approval 1-17 and with modification to Condition of Approval No. 4 and the addition of Conditions of Approval 14, 15, and 16, as renumbered and as discussed above. MURAL PERMIT FINDINGS TO ALLOW SIX MURALS TO BE INSTALLED AT 955 NORTH STATE STREET, APN 002-040-43 The following findings are supported by and based on information contained in this staff report, the application materials and documentation, and the public record. 1. The proposed project, as conditioned, is consistent with the goals and policies of the General Plan as described in the staff report. 2. The proposed project, as conditioned, is consistent with criteria contained in Section 3225 (G) of the Ukiah City Code based on the following. A. Compatibility with surrounding environment and community in general. The proposed graphics depict natural settings showing people participating in various outdoor activities. Although the murals are not specific to Ukiah the murals do represent activities that many people in Ukiah enjoy. B. Appropriateness of the proposed mural to the site. The existing site contains a commercial building that houses Pacific Outfitters, a retail sporting goods store. Given that the proposed murals depict various sporting activities and the use on the site is a retail sporting goods store, the mural are appropriate for the site. C. Relationship to use of building upon which the mural will be place. The proposed murals depict various sporting activities set against scenic backgrounds. This theme relates directly to the retail sporting goods business located at this site and the goods that are for sale at the establishment. Therefore, the graphics have a direct relationship to the use of the building, the retail sales of sporting goods. D. Impact on motorist and traffic hazards. The mural will be visible to motorists traveling on North State Street. However, the graphics do not flash, rotate, blink or move. The graphics also do not imitate or resemble official traffic or road signs (e.g. "stop", "go slow", "caution", "danger", "warning" or similar). The mural permit application has been reviewed by the Public Works Department and they did not have any comments. Therefore, the graphics would not have an impact on motorists and would not create a traffic hazard MINUTES OF THE PLANNING COMMISSION Page 5 June 23, 2010 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 E. Advertising potential. The graphics display various sporting good items that are used during sporting activities such as a snowboard, tent, backpack, kayaks, and bikes all products that are sold within the business at this site. Therefore, at least part of the graphics meets the Sign Ordinance definition of advertising message. 3. The proposed project, as conditioned, is compatible with surrounding land uses and will not cause impacts.to traffic, pedestrians or bicyclists since the murals will be attached to the building wall and will not extend into the public right-of-way, pedestrian path, or parking area(s). 4. The proposed project, as conditioned, is consistent with the Sign Ordinance, including the maximum allowable amount of sign area per parcel and the criteria for mural permits, based on the following: A. The subject parcel is allowed a maximum of 199 square feet of sign area; B. One 54 square foot freestanding sign is located on the site; C. The site development permit application included one 18 square foot (3 -feet by 6 - feet) wall sign located on the north elevation above the building entrance which has not been installed; D. The building mounted sign referenced in 4C may be installed at a future date subject to an application for and approval of a Sign Permit from the Community Development Department; E. The graphics included in this application are part sign and part mural; the portion of the graphics that constitute a sign utilize the remaining sign area allowed for the site. 5. The proposed project, as conditioned, is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301, Class 1(a), which allows alterations to the exterior of an existing building when there is with no expansion of the existing use and Section 15311, Class 11(a) construction of on -premise signs based on the following: • The proposed project only involves minor alterations to the exterior of the building. • The proposed project does not involve an expansion of the existing use or building. • The proposed project involves the construction of on -premise signs to an existing commercial facility. MURAL PERMIT CONDITIONS OF APPROVAL TO ALLOW INSTALLTION OF SIX MURALS AT 955 NORTH STATE STREET, APN 002-040-43 Approval is granted for the murals as shown on the plans submitted to the Planning Department and date stamped May 12, 2010, except as modified by the following conditions of approval. 2. The 3 feet X 6 feet (18 square feet) wall sign located above the main entrance to the store on the approved with the Site Development Permit plans may installed at a future date subject to application for and approval of a Sign Permit from the Community Development Department. installed if the owner chooses to do so subject to review and approval of a sign permit. The sign submitted as part of the Sign Permit application shall be in substantial conformance with the sign shown on the approved site development permit plans. 3. Permanent removal of the approved murals requires application for and approval of an amendment to approved site development permit for the site (09 -SDP -25 -PC). MINUTES OF THE PLANNING COMMISSION Page 6 June 23, 2010 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 4. Modification to or removal of the mural(s) approved in this mural permit or a change of use of the building requires application for and approval of an amendment of the approved site development permit (09 -25 -SDP -PC) and mural permit (10 -10 -MP -PC) for this site. 5. All murals included in this approval shall be maintained in good condition. Murals may be removed for a maximum of 30 days for repair, maintenance, and/or graffiti removal. Murals that have been removed for maintenance shall be reinstalled in the location shown on the approved plans within 30 days of their removal. If special circumstances occur and a mural(s) cannot be reinstalled within 30 days, the owner may request an extension of time in writing from the Director of Planning and Community Development for addition time. The request shall include an explanation of the circumstances and a timeline for the reinstallation of the mural(s). 6. This Mural Permit is granted only for the proposed mural addressed in the staff report and shall not be construed as an approval for any additional murals or as eliminating or modifying any building, use requirement. 7. This approval is not effective until the 10 day appeal period applicable to this Permit has been exceeded, and any timely filed appeal has been reviewed. 8. This approval shall be null and void unless the California Environmental Quality Act/Fish and Game filing fee of $50 payable to Mendocino County is filed with the City of Ukiah Planning and Community Development Department within five (5) days of this approval. 9. No Permit or entitlement shall be deemed effective unless and until all fees and charges applicable to the application and Conditions of Approval have been paid in full. 10. All murals shall conform to the application approved by the Planning Commission and to any supporting documents submitted therewith or made part of the administrative record, including staff reports, maps and renderings submittals or documents any change to this approval shall require an amendment to this approval. 11. This approved Permit may be revoked through the City's revocation process if the approved project related to the Permit is not being conducted in compliance with the stipulations and conditions of approval; or if the project is not established within two years of the effective date of approval; or if the established and use for which the permit was granted has ceased or has been suspended for twenty-four (24) consecutive months. 12. This approval is not effective unless and until all other required discretionary entitlements have been granted, issued or approved as applicable. 13. All murals will be maintained in good condition. At any point as their condition becomes deteriorated by graffiti, weathering or other means, as determined by the Planning Director, they will be removed or obscured by the applicant or property owner. From the Planning Commission 14. Prior to the issuance of the building permit referenced in condition of approval #17 below, three of the six murals shall be revised to reflect scenes from Ukiah and/or the greater Ukiah area (such as Lake Mendocino, Clear Lake, the Mendocino Coast, Lake Pillsbury, Cow Mountain, and/or evergreen or redwood trees) and are subject to Planning Director review and approval prior to installation. 15. The revised murals approved by the Planning Director as required by condition of approval # 14 above shall be installed within 120 days of Planning Commission approval of this Mural Permit. This condition extends the time allowed by Site Development Permit MINUTES OF THE PLANNING COMMISSION Page 7 June 23, 2010 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Application 09 -25 -SDP -PC condition of approval # 7 to allow time to revise the murals as required by condition of approval #14 above. 16. In addition to the existing permitted freestanding sign, the building mounted sign referenced in condition of approval #2 above, and the area of the graphics counted as sign area and reviewed and approved as part of this mural permit, temporary banners up to a maximum of 20 square feet and subject to the requirements of the City of Ukiah Sign Ordinance and Banner Permit shall also be allowed with application for and approval of a Banner Permit from the Planning and Community Development Department. From the Building Official (David Willoughby) 17. A building permit is required before attachment of the mural(s) to the building. MINUTES OF THE PLANNING COMMISSION Page 8 June 23, 2010 June 30, 2010 City of Ukiah. I hereby appeal to the Ukiah City Council approval of the following permit by the Ukiah Planning Commission on June 23, 2010. I make this appeal because the hearing generated a number of questions which remained inadequately answered. Additionally, the issue of precedent setting for other businesses in Ukiah was not addressed at the June 23 hearing and this needs to be considered. Pacific Outfitters Mural Permit 10 -10 -MP -PC. at 955 North State Street, APN 002-040-43. (The application for a mural permit was required as a condition of ap- proval of Site Development Permit 09 -25 -SDP -PC.) Thank. you, pectfu , Phil Baldwin p 955 North State Street 1600 Fifth Street 737 -G-Street Ukiah California. 95482 Eureka, California. 95501 Arcata, California, 95521 Ph: 707-468-6474 Ph: 707-443-6328 Fx. 707- 468- 7405 Fx: 707- 443- 1002 Response to the Mural Controversy Ph: 707- 822 - 0321 Fx: 707 - 822 - 0374 July 16,2010 The owners of Pacific Outfitters, Brad Smith and Scott Ostrom, have been working with the City of Ukiah for about two years on the purchase and remodel of a building, and the opening of a business, Pacific Outfitters. The project has not been easy because each step along the way has to go through some part of the Cities bureaucracy, and that costs time and money. We believe that the "time and money" part of any project is what most small businesses have trouble dealing with. Many projects don't go forward because the task of dealing with government becomes too overwhelming for the small business owner. The perception is that the City is business unfriendly. We would like to help change that perception by continuing to work with the city in a positive manner. We extensively modified our original plans for the exterior of the building and complied with what city Planning Commissioners wanted. We changed our remodel into a complete rebuild. We worked directly with city officials and personnel to bring the entire structure up to modern standards. This has cost us a great amount of time and money. We are currently working on city sewers at our expense. We will continue to work with the city on this and potentially other projects as well. In the spirit of this cooperation we would like to share our experiences with murals, and work with the city to improve there sign ordinances as it relates to murals. Murals are a part of every modern city, and should be a part of Ukiah. Signage and murals are two separate issues. The City of Ukiah recognizes that separation as explained in a staff report dated June 23, 2010. A sign is, "a visual communication device used to convey a message to its viewers ..............." and a mural is defined as "a painting on a wall or ceiling". The problem is that the current sign ordinance as defined applies to both signs and murals as one in the same when they are not. Los Angeles and Philadelphia don't regulate murals through their sign codes. They understand that they are two separate issues. They have special public art programs to encourage community murals. Other cities have done similar things to develop a vibrant collection of murals that add vitality to the community, serve as a tourist draw, and beatify the city. The City of Arcata, a city about the size of Ukiah, distinguishes sign from murals. Murals are considered art, and signs are signs. Murals have been encouraged in many communities. The city of Eureka has very attractive murals all over the city that serve to tell the viewer what is happening in or around the building, attract tourists, and add character and beauty to parts of the city that were previously bland. They even have guided mural tours for tourists. Art councils are often the regulators of mural programs. My suggestion to the City of Ukiah is to do something similar. Separate signage from murals. Don't consider them in the same ordinance. Signs are signs and murals are art. The reality is that all murals advertise something. A mural on a building usually advertises what is in or near the building. A mural depicting a horse drawn steam fire engine tells the viewer that the building probably houses a fire department, or something similar. A mural depicting a ballet dancer, a trumpet player and Shakespeare tells the viewer that the building is a performing arts center. A mural depicting a kitten, a goldfish, and a parrot tells the viewer that the building is a pet store. Yes, these mural examples could also depict other things such as a museum, music or dance school, a vet's office, or almost anything. The point is that any building mural significantly relates to what the building or area is about without being specific. Murals can be interpreted different ways. Our murals include canoeists, hikers, hunter, bicyclist, campers, and snowboarder, which were all based on photographs from Northern California. The backgrounds include Mt. Shasta, Mount Konocti, and some non-descript areas of Northern California. These murals artfully depict and advertise a healthy outdoor life style. They could also advertise the sports represented, i.e. hiking, hunting, or almost any other outdoor activity. Nothing in these murals says "Old Town Canoe" or "Specialized", or "Remington", or even Pacific Outfitters. Murals are art, not signs. All signs advertise something. A sign usually advertises what is in or around the building. The point is that a sign specifically names the business, the products, the service, and usually has only one interpretation. The name "McDonalds" and the logo "golden arches" are interpreted to mean only one thing. Our sign "Pacific Outfitters" specifically names the business within the building. Signs can be artfully done and still be signs. The simple difference between a sign and a mural is that a sign is specific in interpretation. To do that, signs almost always contain words or recognizable logos, and murals almost always don't. More specific to the current discussion: Our murals have been approved as to necessity, number, size, and location. The murals were mandated in the Site Development Permit Conditions of Approval dated June 29, 2009. The time frame for appealing those decisions has expired. The only appeal that can be made at this time is the content of the murals, and whether or not they are signs. The Planning Commission approved the content after much discussion with several conditions as written in the Planning Commission Findings. The condition of content is that three of the six murals be modified to reflect scenes from Ukiah and/or the greater Ukiah area. The condition of signage is that the property must give up any remaining right to signage beyond the existing signs and the proposed murals. After hearing what some of the Planning Commissioners had to say during their review of the mural, I was convinced that they had very little experience with murals. They questioned details in the art that most people wouldn't even think about. I was appalled at the racial remarks and the misinformation on homicides. Applying the premise that signs are signs and murals are art. Asking our artist to modify his art to more specifically depict the Ukiah area makes some sense, but how far can these requests go. Rhetorically, I would like to request that the City Council define art. Personally, I believe that the old adage; "beauty is in the eyes of the beholder" applies. City officials have spent a great deal of time telling us their opinion on what "isn't" art. I would like them to spend some time defining what art "is". I can tell you what other cities of this size in Northern California have done. Probably the best example is the City of Arcata, known as one of the most political liberal cities in America. Larry Oetker, Director of Community Development for City of Arcata writes, Section 9.38.090D of the Land Use Code categorizes two types of murals: (a) murals with -out text and (b) murals with text. For murals with text, the area of the mural with text or a business logo counts as a sign. They don't count the whole mural as a sign, just the area of the mural with text or business logo. More specifically: 1. a mural without text visible from a public right-of-way may be approved in addition to (not counted as a part of) the sign area allowed by the sign standards; a mural with text shall comply with the sign area limitations applicable to the site. 2. The approval of a mural shall require that the review authority first find that the size, colors, and placement of the mural are visually compatible with the structure and architecture, and that the mural will serve to enhance the aesthetics of the City. In other words, Signs are signs and murals are art. I encourage the City of Ukiah review their sign ordinances and discuss the possibility of changing or modernizing the sections that apply to murals. Therefore and because of; we contend that the murals should be allowed to go forward without the conditions that restrict the allowable square footage of signage. To further that cause, we hereby request the Ukiah City Council modify the Planning Commission Findings and conditions on our mural permit in the following manner: Finding: 4. B. One 54 square foot freestanding sign is located on the site; Modify to: One 50 square foot freestanding sign is permitted on the site, and is currently under construction. Finding: 4. E. The graphics included in this application are part sign and part mural; the portion of the graphics that constitute sign utilize the remaining sign area allowed for the site. Modify to: The graphics included in this application are a mural, and as such, they do not utilize any of the 199 square foot allowable sign area. Condition: 16 In addition to the existing permitted freestanding sign, the building mounted sign referenced in condition of approval #2 above, and the area of graphics counted as sign area and reviewed as part of the mural permit, temporary banners up to 20 square feet and subject to the requirements of the City of Ukiah Sign Ordinance and Banner Permit from the Planning and Community Development Department. Modify to: Temporary banners up to 20 square feet and subject to the requirements of the City of Ukiah Sign Ordinance and Banner Permit shall also be allowed with application for and approval of a banner permit from the Planning and Community Development Department. Respectfully submitted, Brad Smith and Scott Ostrom Renaissance Internet Webmail http://mail.reninet.com/email/scripts/view.pl?&mid=4087&folder= (scotto@reninet.com) - Fri, 07/16/10.16:36:47 -0700 Show Full Headers I Print I Close Printer View From: Larry Oetker <loetker@cityofarcata.org> To: John Graves <johng1949@suddenlink.net> Cc: Scott Ostrom <scotto@pacific-outfitters.com> Subject: RE: Question about Murals Date: Fri 07/16/10 04:20 PM John Sorry about the delayed response. Section 9.38.090D. of LUC categorizes two types of murals: a) murals with -out text and b) murals with text. For murals with text, the area of the mural with the text or business logo counts as a sign. We don't count the whole mural as a sign, just the area of the mural with text or business logo. Let me know if you have any further questions. Larry. Larry Oetker City of Arcata Director of Community Development 736 F Street Arcata, CA 95521 Phone: (707) 825-2138 FAX: (707)825-2029 email: loetker@cityofarcata.org 1 of 2 7/16/2010 4:35 PM CITY OF ARCATA MUNICIPAL CODE —TITLE 9 — LAND USE CODE 9.38.090 - Standards for Specific Sign Types Proposed signs shall comply with the following standards applicable to the specific sign type. Each sign type listed in this Section shall be included in the calculation of the total sign area allowed on a parcel by Section 9.38.080 (Sign Standards by Zone), unless this Section explicitly provides otherwise. Each sign shall also comply with the sign area, height, and other requirements of Section 9.38.080, and all other applicable provisions of this Chapter. A. Awning signs. Signs on awnings are limited to ground level or second story occupancies only. B. Freestanding signs. The following standards apply to freestanding signs in all zoning districts where allowed by Section 9.38.080 (Sign Standards by Zone). 1. 2. 9.38.090 t-igure 4-1 c - Awning sign Location requirements. A freestanding sign may be located within a required front or street side setback provided that it complies with the vision clearance area requirements of Subsection 9.30.040.E (Height Limit at street corners), and the height limit requirements of Subsection 6,2. Height limit. A freestanding sign shall not exceed a height of 10 feet if placed within 10 feet of a front or street side property line, 15 feet in the remaining area of the lot.I :.._x.:::.::::..:.:.:::.:.::�:��,..:.::_.:..::::w:.:-, C. Freeway -oriented signs. A sign designed to be read from Highway 101 and/or Highway 299 may be approved in compliance with the following requirements. Permit requirement. Use Permit approval is required for a freeway -oriented sign. u Figure 3-13 - Freestanding Sign 2. Where allowed. Use Permit approval may allow a freeway -oriented sign only within the CV zoning districts, on a parcel within 500 feet of the right-of-way of Highway 101 and/or Highway 299. Internally illuminated plastic faced cabinet (can) signs may be allowed for businesses/uses (as defined by Subsection 9.26.020.D) that primarily serve the traveling public. 3. Required findings. The approval of a Use Permit for a freeway -oriented sign shall require that the Commission first find that the use or site cannot be adequately identified by other signs allowed within the applicable zoning district, in addition to the other findings required for Use Permit approval by Section 9.72.080. D. urals. A mural placed on the wall of a structure may be allowed in any commercial or industrial zoning !strict subject to Minor Use Permit, and as follows. 1. A mural without text visible from a public right-of-way may be approved in addition to (not counted as part of) the sign area allowed by Section 9.38.080 (Sign Standards by Zone); a mural with text shall comply with the sign area limitations applicable to the site. Article 3— Site Planning and Project Design Standards . October 2008 3.86 CITY OF ARCATA MUNICIPAL CODE — TITLE 9 — LAND USE CODE 9.38,090 2, The approval of a mural shall require that the review authority first find that the size, colors, and placement of the mural are visually compatible with the structure architecture, and that the mural will serve to enhance the aesthetics of the City. E. Projecting signs. The following standards apply to projecting signs in all zoning districts where allowed by Section 9,38,080 (Sign Standards by Zone). The maximum projection of a sign from a structure wall over a public right-of-way shall not exceed 36 inches over a sidewalk. Larger projections from the structure wall over private property may be approved by the review authority. Any projection over a public right -of way shall require an Encroachment Permit, 2. The top of a projecting sign shall not exceed the lesser of 14 feet, eave height, parapet height, or sill height of a second floor window. No portion of the sign shall project above the eave line of a sloped roof or the top of the parapet on a flat roof, 3. A projecting sign shall maintain a minimum clearance of eight feet from the bottom of the sign to the finished grade below. Figure 3.14 - Projecting Sign 4. Icon signs using shapes or symbols uniquely suited to the business, creative shapes, and three- dimensional signs are encouraged, See Figure 3- 15, Each sign shall have a maximum area of nine square feet on each sign'face, regardless of the length of the building frontage. 6. Sign supports shall be well-designed and compatible with the design of the sign and building. Figure 3.15 — Use of Icons/Symbols Temporary signs. Temporary signs are allowed subject to the following requirements, 1. Banners and pennants. Temporary banners and pennants on private property shall comply with the following requirements. The use of a banner or pennants may be allowed only for a licensed business for a period between 31 to 120 days with a temporary sign permit, See Subsection 9,38.050(6)(5) for an exemption. b. The application for a temporary sign permit for banners or pennants shall include the dates proposed by the applicant for scheduled banner use. Article 3 — Site Planning and Project Design Standards October 2008 3.87 ... ........ ------- xx MM311�� :, titer -forma ""Ia ,a,rt�s ,ce.nte.r a. _ ARM _ -q7 } 4 � T+ y ,�.,,; r - 1S t52ra ��e l a e n c z e_ .� s� � x���— aA !'a`'yv.+fin � "f - ,,��••r w , 'J �1 +l 1 _ 1 1 ,x'�'•I meq„ 'I Mew -'r ITEM NO.. 10a MEETING DATE: AGENDA SUMMARY REPORT July 21, 2010 SUBJECT: REPORT TO COUNCIL ON STATUS OF ANNEXATION OF THE BRUSH STREET TRIANGLE Background: Staff has been working with the owners of property with the Brush Street Triangle regarding annexation to the City of Ukiah. Annexation of this area has been a topic of discussion for many years, and therefore, the purpose of this report is to clarify the current status of the subject for the City Council, owners, and the public. The City Council, to staff's knowledge, last took action on this topic on January 3, 2007. The City had received a letter from Jack L. Cox, one of the property owners involved, in which the City of Ukiah was encouraged to consider initiating annexation into the city. A Preliminary Annexation request had already been made by the owners to the City in April 2005. At that time, fees were paid by the property owners for processing of an annexation request. The request ended when the owners elected not to fund an EIR that would be required as part of the California Environmental Quality Act (CEQA). At the January 2007 meeting, the City Council received a report from City staff outlining the steps that would be necessary for the City of Ukiah to initiate the annexation, and staff stated at the time, that typically, property owners would themselves request the annexation, rather than asking the City to undertake the process. The minutes from the meeting indicate that the Council members concurred that the City should take a leadership role (but the minutes do not state what that role would be) and move forward with a regional approach for annexation. A joint Board of Supervisors/City Council and County Planning Department/City Planning Commission meeting was scheduled for January 10, 2007 at which the topic was to be discussed. Subsequent minutes from the Board of Supervisors do not reflect any discussion or decisions regarding annexation. The owners of the property again approached the City of Ukiah in Fall, 2009, with their request for annexation of the property. They have not paid fees to date for this renewed request, nor has staff requested fees. Steps to date have included sorting through all actions by all agencies that must be taken to complete an annexation, including a pre -application meeting with LAFCO. This work has resulted in a detailed timeline showing all steps necessary to achieve the annexation over a 48 week project schedule between July 2010 and June 2011. Recommended Action(s): Receive report Alternative Council Option(s): Citizens advised: Requested by: Prepared by: Jane Chambers, City Manager Coordinated with: Charley Stump, Director of Planning and Community Development Attachments: Annexation Proiect Schedule Approved: &�,, a e Chambers, City Manager Discussion: In addition to many procedural steps on outstanding processes required by LAFCO and other agencies, the City will need to take the following steps to process the annexation: (1) Calculate City Fees, (2) prepare an application, (3) prepare maps and legal description of the Brush Street Triangle, (4) Council action on an Annexation Resolution, and (5) City fees paid for annexation application and CEQA process. The timeline shows these activities taking place in November 2010. Between now and then, City staff will be working to make recommendations to the City Council on how best to proceed with the annexation of this property, and what, if any, additional fees and CEQA review will be required. The Council will be asked at a later date to determine if the annexation should proceed at the request of the City of Ukiah, or be made by the property owners. Staff anticipates that this issue will be clarified as other outstanding annexation related issues are addressed. Fiscal Impact: Budgeted FY 10/11 F-1New Appropriation Not Applicable Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested ttttHlHtHttttttttttttHlHHHtttttttttttttttttttttHttttttttttttltttttttttttttttttttttttttttttttttttttt tttttttlltttttu�nnin 11tH tttttttttHHHttttHHtttttttttttttHHttHHHtlttttttllHttttttttttttttttttttttttt tttttttttt tttttttttttttttttttttttt tttttttHHtHttt tttlHHHtHHHHtttItHHHHHHHtttttttttt�tttttttttt tttttttttttttttttttttttt tttttttttttttttltttHHHHtttHHHHtt11tH1t1ttHHHttHHHtHHHH tttttttttttttttttttt ttttttnttttttttttttttn ttttttttttttlHHtttttltttHHtttHHHtltHttttttttttHHttttttHHttlttttttuHtttttHHHHHH 1tHtHHttItHHHHHHHHHHttt HlttttttttHtlttttHtHHHttttttttlttHlHHtHHtHtttttlttttltlttHHHHtt1t1H1ttttHtHHtHHHttHHHHtH11H1t1tH1HH 't HHnHtttttttlHHtttHHHHHtHtttltHHtHHHHHtHHHHHtttHHHttttHHtHHHHtHHtttHttttHHHtHHtHHHHHHHttt111111HtHH HHHHtHHtHHtHtHtHHHHHHHtH HtttttHtHHtHHtttHtHtHHttHHHtttttlttttHttttttttttttttttttttttttHttHHHtHHHtttttttHttHHHtHHttHHHH1t1tH tttttttttttttttttttttttt ttttttHHHHtHHtttttttttttHHttttttttttttltttttttttttttttHttttttttHttllHHttttttttttttlHtHHtttttttttttt tttttttttttttttttttttttt ttttttttt111HHHHtt1tHHHHttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttt tttttttttttttttttttttttt HHHtttttt ttttttttt ttttttttt tttlHttn inion ttttttttt HHttHttHHHHHtttttttttltHtHtttttHttttttttttttttttltt tHttttttHHHHHHHHtttttttltHHHH11t11ttttttttttttttttt Htlttttttttttttttttttttttt tttHtHHHttttHHHHHHttHHHtttttttttttttttttttttttttttt 11HtHHtttHHtttttttttttltHHHtttttttttttttttttttttttt ttttllHHHttHttttttttttttttltttttttltttttttltttttltt ttHHHHHHHHHtttttttttttlHtttttHHlttt1H111t1tH1tHtHHt ttttHttttttltltttttttttttHtttHHHHtHttttlttHttltHHHH ttHHtHHHtttHltttHHHHHtttHHHHHtHHHHHHtHHtHHHHtHHHHHH ttttttt ttttttt ttttttt HHtttttlttHtHtttHttltttnHttttHHHHttHt tttttHHttHtItHHHHHHHttItHHtHHHHHHtHttt HtttlttHHHttttHHHttHtHHHttHHlttttHHttH tttHHttttttttttltttttttlttHttt tttttttttttttttttttttttttttttt ttttlHHHHHH ttttttttttt tttttttttttttttttttttttttttttt tttttttttttttttttttttttttttttt tttttttttttttttttttttttttttttt tttttttttttttttttttttttttttttt ttttttttttt tttttttttttttttttttttttttttttt tttttttttttttttttttttttttttttt tttttttttttttttttttttttttttttt ttttttttttttttttttttt tHHHHtHHHHHHHHHH tttttttttttttt tttttttttttttttt tttttttttttttttt ttttttttttlttltttttttttttHtHHHHHHtH tttttttttttttttttttntt tttttttttttttttttttntt Hitt tont H11HHtttttttH ttttttttttttt ttttttttttttt ttttttttttttt ttttttttttttt ttttttttttttt HttHttttttttttlttHHH tttttttttttttttttttt tttttttttttttttttttttttt �HttltHHtttttttHtttttttt tHtHHHHHHHtHtHttHttttttt ttttttllttHHtlHtlttttttt tttttttttttttttttttttttt HtlttttttttHtttttttlttHt ttttttttHHttttttH ttttttttttttttttt tHtttttttttttttttttttttlttt ttttttttttttttttttttttttttt ttttttttttttttttttttttttttt ttttttttttttttttttttttttttt ttttt1tt11t1t1H1tttttHHtHHHHHHHHH iiiii tttltHttHHHtttHHHHHHHHttti HtttHtttttttttttttttttHHH HttHttt tttttlttHHHHtHtttHHHHtHHttHtttttt ITEM NO.: MEETING DATE: City a-/" V. arr AGENDA SUMMARY REPORT 10b July 21, 2010 SUBJECT: CONSIDER AWARD OF CONTRACT FOR REMEDIATION SYSTEM INSTALLATION — UKIAH CORPORATION YARD, SPECIFICATION NO. 10-06 Background: This project is an element of the City's Remedial Action Plan for the cleanup of the former underground storage tank site located at the City corporation yard. The remediation system will provide for the treatment of the groundwater and soil vapor at the site. Discussion: The City distributed plans and specifications to 11 builder's exchanges and 9 contractors for the Remediation System Installation — Ukiah Corporation Yard project, Specification No. 10-06. The City publicly advertised this project on June 20 & 27, 2010, in the Ukiah Daily Journal. A copy of the Notice to Bidders was sent to 33 contractors including all License Class A with Hazardous Substance Removal certified contractors on the City's 2010 Qualified Contractors List. In addition, the plans and specifications were posted on the City's website. Nine sealed proposals were opened by the City Clerk on July 13, 2010 at 2:00 PM. The bids include a Bidding Schedule which lists 18 items required for the project. The Bid Schedule contains an estimate of the quantity of each item. The bidders are instructed to include a unit price, such as $0.60 per ton, in a designated column in the schedule and an extended price in another column. The extended price must equal the unit price multiplied by the estimated quantity of that item. The attached bid tabulation sheet shows the unit prices and the extended price for each item and the total bid for each of the nine proposals. Three of the nine bids did not fully comply with the bidding instructions in completing the Bidding Schedule. One of the three bids also did not fill out the Statement of Experience of Bidder form in the bid packet. The bid from Northwest General Engineering of Santa Rosa ("Northwest") appears to have entered the extended price in both the column for unit prices and the column for extended prices. The dollar amounts in continued on page 2 Recommended Action(s): City Council decide (1) whether to accept the bid from Lee Howard Construction in the amount of $105,636.90 and award the contract for Remediation System Installation — Ukiah Corporation Yard Specification No. 10-06 with authorization of $10,563.69 for potential change orders and make findings to justify waiving the bid irregularities; (2) reject the Howard bid and award the bid to ICS Nor Cal of Oakland with a bid of $111,525.08 and award the contract for Remediation System Installation — Ukiah Corporation Yard Specification No.10-06 with authorization of $11,152.51 for potential change orders, or (3) reject all bids and direct staff to rebid the project. Alternative Council Option(s): Provide staff with other direction. Citizens advised: N/A Requested by: Tim Eriksen, Director of Public Works / City Engineer Prepared by: Rick Seanor, Deputy Director of Public Works — Engineering & Streets and David Rapport, City Attorney Coordinated with: Jane Chambers, City Manager Attachments: (1) Bid Tabulation Approved: J�fle Chambers, City Manager Subject: Award of Contract for Remediation System Installation — Ukiah Corporation Yard, Specification No. 10-06 Meeting Date: July 21, 2010 Page 2 of 4 both columns are the same. The bid from Northstate Earth and Water of Redding ("Northstate") appears to have entered, for three bid items, the extended price in both the column for unit prices and the column for extended prices. The instruction on the Bidding Schedule says that if the extended price is not equal to the unit price times the estimated quantify, the City will calculate the extended price based on the quoted unit cost and compare the bids based on that calculation. The attached bid tabulation relies on that calculation to compare those bids with the seven other bids. The result is that bids from Northwest and Northstate are the two highest bids. If the City had compared prices as those bidders most likely intended, they would have been the two lowest bids and Northwest would have been the low bidder with a bid of $97,488.' The apparent low bidder, Lee Howard Construction, with a bid of $105,636.90, would have been the third lowest bid, if the Northwest and Northstate bids were tabulated, assuming that the unit prices were intended to be the extended price. However, the Howard bid failed to comply with two requirements in the bid instructions: (1) in item 7 of the Bidding Schedule of prices it failed to provide a unit price for the disposal of soil requiring disposal in a Class 1 Facility, while listing an extended price of $0; and (2) it failed to list any experience on the Statement of Experience of Bidder form in the bid packet. As a result the Howard bid does not comply with the bidding instructions. If it were rejected based on these irregularities, the low bidder would be the one submitted by ICS Nor Cal of Oakland with a bid of $111,525.08. The engineer's estimate for this project is $123,735. Under the competitive bidding statutes the City Council has complete discretion to reject a bid which does not conform to the bidding instructions. The City Council is under no obligation to waive a failure of a bid to comply with the bidding instructions. However, the City Council has discretion to waive an irregularity in the bid which is not strictly responsive but which substantially conforms to the advertisement "... if the variance cannot have affected the amount of the bid or given a bidder an advantage or benefit not allowed other bidders or, in other words, if the variance is inconsequential."' (Konica Business Machines U.S.A., Inc. v. Regents of University of California (1988) 206 Cal. App. 3d 449, 454; see Pub. Contract Code, § 22038 [the city must award a contract, required to be competitively bid, to the lowest responsible bidder].) The relevant inquiry is whether the bid deviation facilitates "corruption or extravagance" or is likely to affect the amount of bids or the response of potential bidders. (MCM Construction, Inc. v. City and County of San Francisco (1998) 66 Cal.AppAth 359, 370.) The evaluation turns upon the particular facts of the case at hand, which must be viewed in light of the public interest rather than the private interest of a disappointed bidder. (Ibid.; Domar Electric, Inc. v. City of Los Angeles (1994) 9 CalAth 161, 176 ["Competitive bidding provisions ... must be read in the light of the reason for their enactment, or they will be applied where they were not intended to operate and thus deny [public agencies] authority to deal with problems in a sensible, practical way"].) Whether in a given case a bid varies materially or only inconsequentially from the bid notice is a factual determination for the agency, to which the courts will defer if supported by substantial evidence. (Ghilotti Construction Company v. City of Richmond (1996) 45 Cal.AppAth 897, 903 ["In reviewing the award of a public contract, our function is the same as the trial court's -- to decide whether the public entity's decision is supported by substantial evidence. Our review is limited to an examination of the proceedings to determine whether the [public entity's] actions were arbitrary, capricious, entirely lacking in evidentiary support, or inconsistent with proper procedure.... We may not reweigh the evidence and must view it in the light most favorable to the [public entity's] actions, indulging all reasonable inferences in support of those actions."]; MCM Construction, Inc. v. County of San Francisco, supra, 66 Cal.AppAth at pp. 374-375.) Item 7 in the Bidding Schedule estimates 20 tons of soil requiring disposal in a Class I Disposal Facility.2 ' The total bid as tabulated in accordance with the Bid Schedule instructions was $11,005,518. The engineer's estimate for the project is $123,735. All of the other bids, except the Northstate bid, which made the same mistake, were less than $200,000. 2 A landfill licensed to receive, among others, commercial and institutional wastes. Subject: Award of Contract for Remediation System Installation — Ukiah Corporation Yard, Specification No. 10-06 Meeting Date: July 21, 2010 Page 3 of 4 The Howard bid includes no price per ton for the removal of this soil and puts $0 in the column headed "Estimated Total Amount." Other bidders who followed the bidding instructions placed a unit price where required and included an Estimated Total Amount equal to 20 times the unit price. These amounts ranged from $3800 to $4700. On its face this omission affected the price and potentially gave the Howard bid a competitive advantage over the other bids which included a unit price. Based on the unit prices included under item 7 in the Bid Schedule in the other bids, the discrepancy was not enough to make the Nor Cal bid lower than the Howard bid. However, if Howard encounters soil requiring disposal in a Class 1 Facility, the City could expect him to negotiate a unit price, or if the amount of such soil exceeds 20 tons, the amount bid under item 7 may make the total cost of the contract with Howard higher than the cost of the contract with Nor Cal. The City Council might rely on the following three findings to waive this irregularity in the bid: (1) the possibility that there is no soil requiring disposal in a Class 1 facility, (2) the failure to specify a unit price may not have altered Howard's relative position among the other bidders, and (3) the Howard bid is less than the engineer's estimate. The courts will defer to the City's judgment, as long as there is substantial evidence to support it and the City has followed the law, but the more defensible decision would be to reject the bid for failure to comply with the bidding instructions, because the City Council has unfettered discretion to reject a bid that has failed to follow the bidding instructions. The Howard bid also failed to fill out the Statement of Experience of Bidder form in the bid package. The instructions on that form state: "The bidder is required to state below what work of similar magnitude he or she has done and to give references that will enable the City Council to judge his or her experience, skill and business standing and his or her ability to conduct work as completely and rapidly as required under the terms of the contract." All of the other bidders completed this form. Rick Seanor in the engineering department has indicated that in his fourteen years as an engineer with the City he has never received a bid which failed to complete this form. Even though Lee Howard is well known in the community, the other bidders qualifications to perform the work are judged based upon the information provided in their bid. Howard's failure to include any description of his experience forces the City to either assume that he is qualified, rely on his licensing and listing on the City's qualified bidders list or evaluate his qualifications based on information not contained in the bid. Accepting a bid that fails to state any relevant experience or any references whatsoever would constitute a benefit to Howard not available to any of the other bidders. The Council could decide that Howard's work as a contractor is sufficiently well known in the community that the Council can judge his qualifications without reference to the Statement of Experience of Bidders, but, again, the more defensible position would be to reject the bid for failure to comply with the bidding instructions. The next lowest bid from ICS Nor Cal is also below the engineer's estimate. The Council has the additional alternative of rejecting all the bids and rebidding the project. City staff has sent the notice to the apparent low bidder required by Public Contrct Code Section 22038(a) to preserve the City Council's option to reject the bids and rebid .3 If the bid is awarded, compensation for the performance of the work will be based on unit prices bid for contract item quantities actually installed. Bid totals are based on unit prices bid for contract items at estimated quantities, and, therefore, the actual total paid to the contractor may be lower or higher than the bid total indicated. As with construction projects, there may be cost overruns by reason of unforeseen work or because actual quantities installed exceed estimated quantities. Policy Resolution No. 13, authorizes the responsible Department Head, with approval of the City Manager, to issue change orders not to exceed 10 3 Public Contract Code § 22038. Rejection of bids; Options on rejection and when no bids are received (a) In its discretion, the public agency may reject any bids presented, if the agency, prior to rejecting all bids and declaring that the project can be more economically performed by employees of the agency, furnishes a written notice to an apparent low bidder. The notice shall inform the bidder of the agency's intention to reject the bid and shall be mailed at least two business days prior to the hearing at which the agency intends to reject the bid. Subject: Award of Contract for Remediation System Installation — Ukiah Corporation Yard, Specification No. 10-06 Meeting Date: July 21, 2010 Page 4 of 4 percent of the original contract sum or $5,000 whichever is greater, provided that no change, when added to the original contract sum, exceeds the amount budgeted for the project. Staff recommends that City Council decide (1) whether to accept the bid from Lee Howard Construction in the amount of $105,636.90 and award the contract for Remediation System Installation — Ukiah Corporation Yard Specification No. 10-06 with authorization of $10,563.69 for potential change orders and make findings to justify waiving the bid irregularities; (2) reject the Howard bid and award the bid to ICS Nor Cal of Oakland with a bid of $111,525.08 and award the contract for Remediation System Installation — Ukiah Corporation Yard Specification No. 10-06 with authorization of $11,152.51 for potential change orders, or (3) reject all bids and direct staff to rebid the project. Fiscal Impact: Budgeted FY 10/11 F-1 New Appropriation F-1 Not Applicable F] Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested $306,383 Corporation Yard UST 110.3301.250.000 Attachment # -I- CITY OF UKIAH DEPARTMENT OF PUBLIC WORKS Remediation System Installation - Ukiah Corporation Yard Specification No. 10-06 Bid Tabulation Prepared By: Shawn Slone Fund Account No. 110.3301.250.000 BID OPENING: July 13, 2010 ENGINEER'S ESTIMATE: $123,735.00 * In preparing this bid tabulation, staff followed the instructions at the top of the bid schedule. The total bid price shown may not have been what the bidder Intended. Date and Time Printed: 7/14/2010 at 2:59 PM Filename: BidTab-Spec-10-06 Engineers Estimate Northwest General Engineering Sante Rosa CA Northstate Earth and Water Redd Inc.CA Lee Howard Constr. Co. Ukiah CA ICS Nor Cel Oakland CA Paradiso Mechanical, Inc. San Leandro CA Poulson Excavating, Inc. Albion CA Pacific States Dublin CA ETIC Engineering Pleasant Hill CA Granite Constr. Co. Ukiah CA ITEM NO. QUANTITY UNIT - DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL 1 1,300 LF SAW CUTTING EXISTING PAVING $2.00 $2,600.00 $1,430.00 $1,859,000.00 $2,012.00 $2,615,600.00 $3.25 $4,225.00 $2.15 $2,795.00 $3.00 900.00 $1.10 $1,430.00 1.10 $1,430.00 $3.25 $4,226.00 $3.00 $3,900.00 2 40 TN PAVEMENT REMOVAL AND DISPOSAL $35.00 1 400.00 40.00 $17.600.00 $63.00 $2,520.00 $100.00 $4,000.00 $87.50 $3.500.00 $300.00 $12.000.00 0.00 $1,600.00 $148.20 $5,928.00 $165.88 $6,635.20 $95.00 $3.800.OD 3 8. EA EXISTING UTILITY LOCATION $180.00 $1.440.00 $880.00 $7,040.00 $354.00 2 832.00 $150.00 $1.200.00 $160.00 $1,280.00 $250.00 $2.000.00 $300.00 $2AOO.00 $310.00 $2,480.00 $486.13 $3,889.04 $400.00 $3,200.00 q 420 LF EXCAVATE TRENCH AND BACKFILL 12" TRENCH WIDTH $34.00 $14,280.00 $13,86D.00 $5,821,200.00 $26.91 $10,882.20 $32.00 $13,40.00 $23.57 $9 899.40 $28.00 $11,760.OD 5.00 $18,90D.00 $45.10 $18,942.00 $30.87 $12.965A0 $79.OD 3180.00 5 240 LF EXCAVATE TRENCH AND BACKFILL 18- TRENCH WIDTH $51.00 $12,240.00 $8,880.00 $2,131,200.00 $31.75 $7,620.00 $36.00 $8,640.00 $25.42 $6,100.80 $39.00 $9,360.00 5.00 $10.800.00 $53.90 $12,936.00 $46.99 $11.037.60 $85.00 1 S20A00.00 6 75 LF EXCAVATE TRENCH AND BACKFILL 30- TRENCH WIDTH $68.00 $5100.00 $3,000.00 $225,000.00 $43.50 $3,262.60 $40.00 $3,000.00 $62.67 $4,700.25 $65.00 $4,875.00 $60.00 $4,500.00 $60.00 $4.600.00 $84.97 $6,372.75 $90.00 $6.750.00 7 20 TN SOIL REMOVAL AND DISPOSAL CLASS 1 DISPOSAL FACILITY) $140.00 $2.800.00 $3.800.00 $76.000.00 $184.00 $3.680.OD $0.00 $235.00 700.00 200.00 000.00 100.00 2 000.00 185.90 $3,718.00 201.36 027.20 220.00 400.00 8 55 TN SOIL REMOVAL AND DISPOSAL CLASS 2 DISPOSAL FACILITY)$57.OD $3135.00 125.00 $226,875.00 62.45 434.75 85.00 675.00 105.45 5 799.75 36.50 $2,007.60 85.00 675:00 72.00$3,960.00 79.50 372.50 100.00 $5,500.00 9 55 TN SOIL REMOVAL AND DISPOSAL CLASS 3 DISPOSAL FACIL $47.00 $2 585.00 $4125.00 $226,875.00 $46.85 $2,676.76 80.00 400.00 $105.45 5 799.75 18.20 $1.001.00 0.00 $2,20D.00 72.00 $3.960.00 $62.25 423.75 100.00 500.00' 10 35 TN ASPHALT CONCRETE PAVEMENT REPLACEMENT $105.00 $3,675:00 725.00 $165,375.00 $200.00 7 000.00 216.14 $7,664.90. .29 1 200.15 $235.00 $8,225.00 00.00 $10,600.00 298.00 $10,430.00 19.37 $14.677.95 .. 360.00 $12,600.00 11 28 SF CONCRETE PAVEMENT REPLACEMENT $10.50 294.00 840.00 $23,520.00 20.00 560.00 $50.00 $1,40000 60.71 1 699.88 $20.00 $560.00 $5.00 140.00 $171.00 $4.788.00 138.07 $3,865.96 $40.00 1 120.00 12 1 LS PIPE AND CONDUIT INSTALLATION (CITY TO PROVIDE ALL MATERIAL EXCEPT GRAVITY SEWER PIPE & ACCESSORIES)$6,600.00. $6,500.00 $3.600.00 $3.600.00 $7.556.OD $7.556.00 $4,642.00 $4,642.00 $112.760.0D $12.750.00 $11.000.00 $11,000.00 $5,000.00 $5.000-00 $8,860.00 $8,850.00 $19,962.60 $19,962.50 $19.163.00 $19.163.00 13 15 BA INSTALLATION OF 18- ROUND WELL BOX CITY TO PROVIDE $355.00 $5,326.00 $4.125.00 $61,875.00 $2,654.00 $39.810.00 S300.00 $4.600.00 $466.67 $7,000.06, $350.00 $5.250.00 $400.00 $6,000.00 $226.50 $3,397.60 $608.30 $9124.50 $350.00 $5,250.00 14 15 EA INSTALLATION OF 24- SQUARE WELL BOX CITY TO PROVIDE $355.00 $5,325.00 $4,600.00 $67,500.OD $3,980.00 $59,700.00 $300.00 $4,600.0D $466.67 $7,000.05 $400.00 $6.000.00 $400.00 $6.000.00 $233.50 $3.502.60 749.43 $11,241 AS 70.00 $6,650.00 15 1 LS .EQUIPMENT COMPOUND $33,700.00 $33,700.00 $25,851.'60. $25,861.00$211,648.0D $21,648.00 $26,000.00 $26,000.00 $10,000.00 10 000.00 21 OOO.OD $21,000.00 W6.000.00 $26,000.00 $25,030.00 $26.030.0D $27189.15 27189.15 $35,622.00 $35,622.00 16 7 EA REMOVABLE STEEL PIPE BOLLARD $546.00 3 822.00 2 450.00 17150.00 $425.00 2 975.00 350.00 2 450.00 00.00 2 800.00 350.00 2 450.00 $450.00 3150.00 690.00 830.00 697.68 883.76 00.00 $3,600.00 17 40 LF RELOCATE EXISTING WATER SERVICE $36.00 $1,440.00 $1.000.00 $40.000.00 22.42 $896.80 20.00 800.00 $100.00 000.00 50.00 $2 000.00 0.00 $1,60D.00 0.50 $1,620.00 $96.94 $3,877.60 78.00 $3,120.00 18 1 LS ELECTRICAL $18,074.00 1 $18,074.00 $9,957.001 $9,957.00 $17,1110.00T $17,110.00 $10,200.00 $10,200.00 $20,500.00 $20,600.00 $6,500.00 $6,500.00 $8,000.00 $8,000.00 $9,450.00 $9,450.00 $10,940.00 $10,940.00 $10,420.00 $10,420.00 TOTALS=j $123,735.00 * . $11,005,518.00 $2,809,664.00 $105,636.90 $111,525.08 $113,888.50 $114,895.00 $129,752.00 $162,711.31 $182,975.00 * In preparing this bid tabulation, staff followed the instructions at the top of the bid schedule. The total bid price shown may not have been what the bidder Intended. Date and Time Printed: 7/14/2010 at 2:59 PM Filename: BidTab-Spec-10-06 V-0 LEE HOWARD CONSTRUCTION COMPANY 3900 PARDUCCI ROAD UKIAH, CA 95482 PH. 707-462-6944 Z.,c A90 17 7 Ive- L 7 11,07-0,00 20'5>5�- 20ow re /?o/j 7-d 7' r - r 2-0 0 7 oar 17--) /A) 7 o'ob -7 a All Pp 7 -- 1'9 -o—z S" 7,S oc, . .... ..... ........... ........... ..... . ........... . ..... .. . . .... .. . .................. - ... ...... . cog. (-6 po 04 m ... .. . . ....... ..... ......... ......... . ... .. ... '47COO') Ot O -Y- ......... . . _4 WE ,:!! r? Z—, —� , e -- W-) 3 -6 7 Z,,,T"7 onn L a0l r �... _................._............. .............. .........._.._............. ...._.................... ....._.__.............. ..... _..... ......... ... ... ._..... ...I............. y .. ........ ..... ._......__..._.......... _........ .............. _...__. _......__............... 7 2F t X -J �Cvo W. a. Ids A4 ea -4 .. . . ........ . .......... ....... .. ....... ..... ..... ..... .... ..... ................. . ..... .. . .. ... .............. .... .. ...... .. . ...... ..... ....... .. ....... .. .. ... - . ..... .. ............. . ........... .... .......... .......... . .............. I .. ......... . .. ....... .. . .... .. .......... .. ............ .. .. .... ........... Vx (3 17 42 /91 �y 4 � � 1 1 -7; 74 ITEM NO.: 10c MEETING DATE: July 21, 2010 CitJ orf Tikiahr AGENDA SUMMARY REPORT SUBJECT: DISCUSS THE UKIAH MUNICIPAL POOLS PROJECT AND PROVIDE DIRECTION TO STAFF ON THE SCOPE OF WORK FOR THE RENOVATION PLAN Summary: The City has been awarded grant funds for the renovation of the Ukiah Pools facility. In the fall of 2009, the City contracted with Alameda Architecture for design services. At the City Council meeting on April 7, 2010, the pool renovation was discussed and staff received direction from Council to pursue a concept that would renovate the large pool into two pools and not repair the small pool. Following that meeting, staff contacted the Grant Administrator with the State to discuss the potential for a change of scope in the grant agreement. Additionally, staff continued work with Alameda Architecture and performed a series of structure tests on the small pool which provided further detail. This staff report is to update the Council on the findings and receive direction on the renovation plan. Background: The Ukiah Municipal Swimming Pools located at Todd Grove Park provides the only public access to supervised aquatic activities for the residents and visitors of the greater Ukiah area. Additionally, the pools provide an American Red Cross certified swim lesson program. The primary users of the facility are youth, representing approximately 80% of the total attendance. The facility structures, which have been in operation since 1932, have diminished beyond repair and require significant reconstruction. Pool experts have warned that the facility will experience mechanical failure. The City has secured grant funding to begin renovation of the pool facility and is now preparing a renovation plan. Small Pool The existing small pool was constructed in 1968 and has been utilized as a traditional 25 yard lap pool. The pool is 42 feet by 75 feet in size and 4 feet deep. The pool has aged and experienced some failures. In the grant application the repairs to the small pool included the installation of a new pool liner. Additionally, inspections by Jeffers Spa & Pool Supply last year revealed that the skimmers and associated piping were about to fail and should be replaced. The pool lights have long been abandoned due to age of electrical and code changes. Recommended Action(s): Provide staff with direction on the scope of work for the Ukiah pools renovation plan. Alternative Council Option(s): Remand to staff with direction. Citizens advised: Ukiah Municipal Pool Stakeholders Requested by: Prepared by: Katie Merz, Maya Simerson and Guy Mills Community Services Department Coordinated with: Jane Chambers, City Manager and Sage Sangiacomo, Assistant City Manager Attachments: 1. Core Sample Diagrams 2. Pool Conceptual Plan 3. Split Pool Diagram & Conceptual Plan 4. Small Pool Diaaram a Approved: _ 0-1 %—'t' '/'. 'Z J t Chambers, City Manager Large Pool The large pool was constructed in 1932 and has been utilized as a multipurpose pool. The pool is 45 feet by 105 feet with a shallow -end at 3.5 feet deep moving into a deep -end at 10 feet deep. There is a tremendous benefit to having both shallow and deep pool areas for programming purposes. The shallow areas are best for young kids and swim lessons while the deep areas allow for diving and advanced training programs. The large pool currently has a pool liner which has preserved the life of the pool. The warranty on the pool liner has expired. The grant application identified small improvements to the large pool for the drains, pumps and filtration. Pool House Building The grant application stated a number of improvements to the pool house building including improvements and the addition of a multipurpose room. Alameda Architecture has provided three cost estimates for pool house improvements. The first estimate of $180,000 would address ADA and electrical code compliance issues. The second estimate of $300,000 would incorporate ADA and electrical compliance along with new roof, skylights for lighting and ventilation, and an enclosed entry way. The third estimate of $480,000 would encompass the above along with additional expansion to restrooms adding more lavatory fixtures, dressing room and larger entry way. The health code requirements set ratios for the number of restroom facilities in relationship to the size and capacity of the pool area. The existing configuration at the pools is not within the required ratio. The existing configuration is acceptable because it met the code requirements in the year that construction occurred. If new construction or extensive renovation occurs then the ratio requirements may be enforced. Additionally, the cost estimates for renovation do not include the addition of a multipurpose room as stated in the grant application. Discussion: Scope of Work The original grant application described a large renovation with a series of improvements. The scope of the renovation as stated in the grant application includes removal and replacement of the restrooms, pool office, concession stand and storage rooms and an additional multi-purpose room, repairs to the small pool, new lifeguard chairs, new bleachers, replacement of both diving boards, deck repairs, removal of abandoned wading pool and an upgraded chlorination and filtration systems. Alameda Architecture and their subcontractor Aquatic Design Group has been contracted to provide design plans, cost estimates and inspections at the facility. Alameda Architecture has entered the investigation process and provided some preliminary cost estimates. Staff reported at the April meeting that the initial findings showed problems with the underground area of the small pool that was not otherwise apparent until these investigations. Following the April meeting Alameda Architecture and Aquatic Design Group, conducted testing by removing core samples from the small pool structure. Attachment #1 shows a drawing of the cracks and core samples. Upon conducting the analysis of the core samples the consultants were able to determine that the concrete pool shell sustained shrinkage. The consultant believe that the pools concrete structure began to shrink and contract shortly after installation but that the interior plaster was present and therefore the changes to the underlying concrete area were not noticeable until the plaster began to fail with age. Furthermore, the testing showed that the earth material under the pool and surrounding the pool has not washed away which implies that the structure and pool shell is still viable. Overall the information has provided the consultants with greater knowledge and a new plan for the potential repairs. Sections of the concrete can be removed and replaced and new plaster can be applied. The repair is not as costly as previously estimated. Staff also worked with the consultants on a review of the cost estimates. Staff has divided the line -items to identify elements that could be added in phases. For example, if major repairs are made to the underground piping and deck areas, the external backwash system could be installed at a later time without impacting the renovation. Staff feels that it is important to utilize the existing funds for the most pertinent items and reserve remaining work items when future funding is available. Funding The City was awarded $500,000 from the California State Parks Robe rti-Z'berg-Harris Non -Urban Competitive Grant Program for renovation of the Ukiah Municipal Swimming Pools. This award came with a community match requirement of $214,286 bringing the total grant up to $714,286. Additional funds have been committed by Mendocino County from the Proposition 40 per capita funds in the amount of $58,000 bringing the total project funding to $772,286. To date there has been a pool stakeholder committee that has participated in the discussions on the pool renovation. This committee has also discussed fundraising plans. It is important to note that the full community match requirement must be met to receive the grant funds. For the renovation plan to be successful, the fundraising efforts must be equally successful. Options Alameda Architecture and City staff have reviewed a variety of options for the overall renovation plan. In preliminary meetings all concepts and features were assembled to create a full conceptual plan for the pool facility. The conceptual plan diagram is included as Attachment #2. Through a number of community meetings and discussion workshops, the City has presented this conceptual plan as a tool that could guide construction phases over time. For example, the plan includes a concession facility and a splash pad which are not an immediate need but rather a long term vision. At the meeting in April, staff provided the Council with two options: 1) Renovation of the large pool to create a "split pool", 2) Renovation of the small pool. At that time the cost for either option was considerably more than the available funding with both options reaching or exceeding one million. The large pool option remains unchanged from the previous discussions while the small pool option has been modified to reflect new cost estimates. Renovation of Large Pool: Split Pool At the meeting in April, staff presented the split -pool option which would be to use the foot print of the existing large pool. The option would remove the small pool and create two pools where the large pool is currently located. Attachment #3 shows a diagram of the large pool option and subsequent master plan diagram. This option would allow for a six lane lap pool 45 feet by 75 feet with sufficient depth for block starts for competitive swim meets. The lap pool would have an entry depth of 3.5 feet and still maintain a proper deep -end for diving. A second recreation pool would be created that is approximately 20 feet by 45 feet and would include shallow water for swim lessons and aqua classes. This option utilizes the area of the large pool and effectively creates two completely new pools. All features would be renovated including the decking, plumbing, filters and chlorination system. Likewise the pool would have new plaster and tile. The area would hold 46% less water which would reduce the expenses for utilities and chlorine. Likewise the smaller quantities of water would be easy to modify for increase or decrease in temperature. Overall the option would reduce operating costs. This option has an estimate of over one million. This option would prevent further work and continued repairs at the facility by focusing all renovation in one primary area. This option would also create a safe competition pool with a deep area for the diving starting blocks at the deep of the pool. Renovation of the Small Pool The new core sample information and related cost estimates show that the option for renovation of the small pool would include reconstructing the pool shell, piping, decking and so forth. There would be very limited improvements to the large pool, the filtration and the pool house building. The pool house would be modified to incorporate ADA and electric code requirements. Attachment #4 shows a diagram of the small pool renovation option. The estimated total cost for this option is $850,000. Staff have identified $80,000 in alternate items that could be phased later which could reduce the cost to $770,000. For example the pumps for circulation have not failed and could continue operation until such time that they could be improved. They are an exterior piece of equipment that could be added after the major construction is complete. There are benefits and concerns for the option to renovate the small pool. One benefit is that the community would retain both the large pool and the small pool. However, once the City enters construction at the pool facility the Mendocino County Health Department can imposed the requirements for health code in relationship to the restrooms. Upon further work between City staff and County staff, the County representatives have stated that if the small pool and large pool retain their original function and are only receiving repairs, the County could consider extending the existing provisions. Grant Requirements Following the April meeting staff contacted the State Grant Administrator to discuss the pool renovation plan and proposed "split-pool' scenario. The Grant Administrator was concerned that the scope of work was drastically different from the original grant application and subsequent grant award. The Administrator stated that it is unlikely the change of scope as significant as this would be approved. He stated that the City would need to provide sufficient documentation and explanation to how the new features would meet the goals and services levels of the previous plan. There is a possibility that the change in scope would not be approved by the State. Additionally, the grant has a timeline which would require construction to occur this winter to receive full reimbursement and inspection to close-out the grant project on time. At this time staff believes that the option to renovate the small pool is more consistent with the requirements of the State and more likely to be approved. Conclusion Staff would like direction from Council regarding the renovation options. Specifically, staff would like to clarify if work should continue toward the "split-pool' option or change to a primary renovation of the small pool. Staff feels that the small pool option could keep the project within the scope of the grant and also be the lower cost option. Upon receiving further direction staff will work with Alameda Architecture on a full cost estimate for the selected option and return to Council with the proposal at the meeting on August 4. In addition, staff will continue to work with the State on the scope of work for the desired option. Fiscal Impact: F-1NewAppropriation Not Applicable Budget Amendment Required H Budgeted FY 08/09 Amount Budgeted Source of Funds (title and #) Account Number Addtl. Appropriation Requested City of Ukiah — Municipal Swimming Pool Renovation Progress report Core location. Core testing Results: 1. Cracks went completely through pool shell. 2. No sign of earth settlement/displace ment. at cors. 3. Cracks in core appear to be shrinkage cracks not stress cracks. Shrinkage cracks likely are a- result of the shell drying / curing too fast when constructed. Fracture all the way through shell. Frac work around large aggregate indicating shrinkage crack City of Ukiah — Municipal Swimming Pool Renovation Progress report Test Conclusion: The 25 yard lap pool can be repaired by cutting two foot swaths of concrete at cracks and replacing with shot-crete and them re plastering entire pool. Pool depth can remain same depth. Diving starting blocks would be removed and not replaced. Pool is too shallow for diving blocks. Future use of pool solely recreational. City of Ukiah — Municipal Swimming Pool Master Concept plan NHW CONCRETE i 1-LAIWORK W17H PIGNICTABLPS THREENEW 2r -O ALUNHNUM 5 TIER BLEACHERS NEW CANTILVER— SHADESTRUCTURB (ITX45) (E) 25 YARD X6 LANES LAP POOLTOBERENOVATED NEW HOT WATER SOLAR .COLLECTORS (OVERPICKMCARBA AND EXISTING PUMP HOUSE n n STRUCTURE — (N) FENCE ON (N) RETAINING WALL (N)LANDSCAPE BERM (FUTURE) RELOCATE WATERHPATER AND TBBRAPYPOOL FILTERS ONCEPTUAL SITE PLAN ALANIEMA ARS•TFCl•URE vumP -00 (E) 45 X 10.5 POOL zi ::>: :•. nr o i5 ... � @ :) b � • 001ANDSCAPING 1" AND FENCE ... , LIFEGUARD W.C. ADD1T10N (N)IABBY ADD1110N' TOG W.C. W.C. STRUCTURE — (N) FENCE ON (N) RETAINING WALL (N)LANDSCAPE BERM (FUTURE) RELOCATE WATERHPATER AND TBBRAPYPOOL FILTERS ONCEPTUAL SITE PLAN ALANIEMA ARS•TFCl•URE vumP City of Ukiah — Municipal Swimming Pool Proposed Phase One Scope For Option Two Replace Pool Deck Through out B Phase One: Replace chlorine system and pumps Phase One: Renovate large pool into Split Therapy / Lap pool LAWN Phase One: Renovate pool 14 L_J l_J 1._J T, �.�., house without M W= Ei �AES addition w Illldl w �LI�w 11101111111111111 �'r11IL�■f'K�'MENEEME pit,"L ISII ■ �� .::.: Replace Pool Deck Through out B Phase One: Replace chlorine system and pumps Phase One: Renovate large pool into Split Therapy / Lap pool LAWN Phase One: Renovate pool 14 L_J l_J 1._J T, �.�., house without M W= Ei �AES addition w P R fr; rE Y( It 101 City of Ukiah — Municipal Swimming Pool Proposed Phase One Scope: Option One JoAnne Currie From: Sage Sangiacomo Sent: Wednesday, July 21, 2010 3:47 PM To: JoAnne Currie Cc: Katie Merz; Guy Mills Subject: FW: City Website Inquiry to Jane Chambersr JoAnne, Please copy and distribute to Council tonight re pool issue, thanks -----Original Message ----- From: poya@comcast.net [mailto:poya@comcast.net] Sent: Wednesday, July 21, 2010 10:50 AM To: Jane Chambers Subject: City Website Inquiry to Jane Chambersr email: poya@comcast.net realname: Company: Name: Linda Poya Title: Mailing_Address: 414 Park Blvd City: Ukiah State: Ca Zip: 95482 Phone: Contact —Method: by E -Mail Comment: I advocate to keep the Todd Grove Park pool open. While I realize that during these difficult economic times costs are a concern, keeping the pool open will provide much needed recreation and employment for our community. Our youth will be especially hard hit if the pool is closed. The pool provides a safe, healthy and fun activity. Teens and young adults are employed and many learn to swim at this facility. Elders also enjoy water activities at the pool. I would support increased fees, fundraising and the like to keep the pool open. I understand that a Grant has provided some funding to repair the pool. Please support this valuable resource in our community. Thank you, Linda Poya REMOTE HOST= REMOTE_ADDR=76.102.219.202 HTTP_ USER_AGENT=Mozilla/4.0 (compatible; MSIE 8.0; Windows NT 5.1; Trident/4.0; GTB6.5; .NET CLR 1.0.3705; .NET CLR 1.1.4322; Media Center PC 4.0) REMOTE—USER= 1 1bc JoAnne Currie From: kaderli@juno.com Sent: Monday, July 19, 2010 8:59 PM To: Benj Thomas; Mari Rodin; Mary Anne Landis; dougc@pacific.net; Phil Baldwin Cc: JoAnne Currie Subject: July 21 City Council Item 10b Mayor and Council members, Please consider the importance of keeping the two pools and not reducing the current swimming pool capacity. These two pools are the only public pools available to the residents of our Valley. They provide an important resource for our neighbors who cannot afford private membership fees. I see no good reason for eliminating a pool that people use for enjoyment and swim lessons during our intense, hot summers because of staffing concerns. The staff report illustrates that repairing the small pool is not only viable but the most affordable option. I do not believe the State of California will support filling in a valuable resource with dirt. I am crossing my fingers that you will demonstrate real leadership by voting in favor of renovating the small pool. Sincerely, Linda Sanders Ukiah Resident Get Free Email with Video Mail & Video Chat! http://www.iuno.com/freeemail?refcd=JUTAGOUTIFREM0210 1 ITEM NO.: MEETING DATE: AGENDA SUMMARY REPORT 11a July 21, 2010 SUBJECT: ADOPTION OF RESOLUTION CREATING RULES FOR AND ESTABLISHING A BUILDING CODE BOARD OF APPEALS SUMMARY: The California building code provides a mechanism, the board of appeals, in order to hear and decide appeals of orders, decisions or determinations made by local building officials relative to the application and interpretation of the codes. The City has never established a building code board of appeals and this agenda item is intended for the City Council to discuss and consider adopting a Resolution which will create rules to operate and establish this board. BACKGROUND: The City has received two requests for hearings before a building code board of appeals. An application for appeal must be based on a claim that the true intent of this code or the rules legally adopted has been incorrectly interpreted, the provisions of the code do not fully apply or an equally good or better form of construction is proposed. The board shall have no authority to waive requirements of the building codes. The board of appeals shall consist of members who are qualified by experience and training to pass on matters pertaining to building construction and are not employees of the city. The attached Resolution has been prepared with the assistance of the city attorney. It establishes the number of board members, the qualifications of the members, terms of office, method of appointment and selection of a chairperson or secretary. It also establishes the rules and procedures for the Board to follow. Fiscal Impact: �udgeted FY 08/09 ❑ New Appropriation Not Applicable ❑ Budget Required Amendment Recommended Action(s): 1) Adopt the Resolution approving the Rules for and the establishment of the building code board of appeals. Alternative Council Option(s): Do not adopt the Resolution and provide direction to Staff. Citizens advised North Coast Builders Exchange Requested by: Charley Stump, Director of Planning and Community Development Prepared by: David Willoughby, Building Official Coordinated with: David Rapport, City attorney and Charley Stump, Director of Planning and Community Development Attachments: 1)Resolution Approved: Q�-.. - n Chambers, City Manager RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING RULES FOR THE BOARD OF APPEALS REQUIRED BY CALIFORNIA BUILDING CODE SECTION 112. WHEREAS, 1. California Building Code Section 112, as adopted in the City of Ukiah, by Ukiah City Code Section 3000, establishes a Board of Appeals ("Board") to hear and decide appeals of orders, decisions or determinations by the building official; and 2. Appeals to the Board are limited to a claim that the true intent of the code or the rules legally adopted there under have been incorrectly interpreted, the provisions of the code do not fully apply or an equally good or better form of construction is proposed; and 3. The Board is to be appointed by the City Council; and 4. The Board shall consist of members who are qualified by experience and training to pass on matters within the Board's jurisdiction but who are not City employees; and 5. The City Council must establish the number of members on the Board, their terms of office, the procedure for appointment and the conduct of its business; NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 1. Composition of Board: a. Number: The Board shall consist of five members and three alternates. The building official shall be an ex officio member of the Board. b. Qualifications: A person is qualified to serve on the Board, if he or she satisfies any of the following qualifications: (1) A registered design professional in good standing with the applicable licensing board with not less than five years of experience as a registered design professional; (2) Licensed general or specialty contractor in good standing with the Contractors State Licensing Board with not less than five years of experience as a licensed contractor; (3) a certified building inspector or fire inspector with not less than five years experience as a certified inspector. Members must be residents of or licensed to conduct business in the Ukiah Valley, Redwood Valley or Potter Valley. c. Disqualifications: A member shall not hear an appeal in which he or she has a personal, professional or financial interest or a conflict of interest under the Fair Political Practices Act. A disqualified Board member shall declare his or her RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING RULES FOR THE BOARD OF APPEALS REQUIRED BY CALIFORNIA BUILDING CODE SECTION 112. WHEREAS, 1. California Building Code Section 112, as adopted in the City of Ukiah, by Ukiah City Code Section 3000, establishes a Board of Appeals ("Board") to hear and decide appeals of orders, decisions or determinations by the building official; and 2. Appeals to the Board are limited to a claim that the true intent of the code or the rules legally adopted there under have been incorrectly interpreted, the provisions of the code do not fully apply or an equally good or better form of construction is proposed; and 3. The Board is to be appointed by the City Council; and 4. The Board shall consist of members who are qualified by experience and training to pass on matters within the Board's jurisdiction but who are not City employees; and 5. The City Council must establish the number of members on the Board, their terms of office, the procedure for appointment and the conduct of its business; NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 1. Composition of Board: a. Number: The Board shall consist of three members and three alternates. The building official shall be an ex officio member of the Board. b. Qualifications: A person is qualified to serve on the Board, if he or she satisfies any of the following qualifications: (1) A registered design professional in good standing with the applicable licensing board with not less than five years of experience as a registered design professional; (2) Licensed general or specialty contractor in good standing with the Contractors State Licensing Board with not less than five years of experience as a licensed contractor; (3) a certified building inspector or fire inspector with not less than five years experience as a certified inspector. Members must be residents of or licensed to conduct business in the Ukiah Valley, Redwood Valley or Potter Valley. c. Disqualifications: A member shall not hear an appeal in which he or she has a personal, professional or financial interest or a conflict of interest under the Fair Political Practices Act. A disqualified Board member shall declare his or her 2 disqualification to the building official who shall arrange for a qualified alternate to serve in place of the disqualified member and shall make the disqualification part of the hearing record. d. Term of Office: To establish staggered terms, the first members appointed to the Board shall have a one, two or three year term of office to be determined by the City Council at the time of their appointment. Thereafter, all members shall have three year terms of office. There is no limit on the number of terms a member can serve. e. Method of Appointment: Not less than ten days prior to the deadline for filing applications, the City Clerk shall advertise for vacancies on the Board by sending notice to the North Coast Builders' Exchange, local contractors, engineers, architects, and building inspectors. Timely applications will be presented to the City Council at its next regular meeting following the application deadline. The City Council shall appoint the members from the applications, using its standard procedure for City board and commission appointments. f. Chairperson and secretary: The Board shall annually select one of its members to serve as chairperson. The chairperson shall preside at the meeting and shall be entitled to the same voting rights as other members of the Board. The City Manager shall assign a recording secretary for each appeal from among City staff. The secretary shall maintain a record of all proceedings related to the appeal, including an audio recording of the hearing. 2. Applications for an Appeal: The application for appeal shall be filed on a form obtained from the building official within 20 days of the order or determination appealed. The right to appeal is waived if the application is not filed within this time period. 3. Rules and procedures: a. Board authority to adopt rules. The Board is authorized to establish policies and procedures necessary to carry out its duties which are not in conflict with this resolution and the California Building Code. The Board shall adopt any necessary rules under which its hearings will be conducted. The building official shall make any such rules adopted by the Board available to any member of the public requesting them and to each person who files a timely application for appeal. The rules shall provide that any evidence relied upon by reasonable people in the conduct of serious affairs and which is relevant to the subject matter of the appeal shall be received by the Board during the hearing. 3 b. Board member shall not be compensated. Board members shall not be entitled to compensation for their service. c. Meetings: 1. Board meetings shall be open meetings of a legislative body under the Ralph M. Brown Act and shall be noticed in accordance with the Act. 2. Unless continued for good cause, hearings shall be conducted within 10 days after an application for an appeal is filed with the building official. d. Board decision: The decision of the Board shall be in writing and include any material factual determinations and the reasons for the decision. The decision shall be effective immediately upon its adoption by the Board. A copy of the decision shall be mailed, faxed or emailed to the person who filed the appeal and to the building official who shall take immediate action in accordance with the decision of the Board. PASSED AND ADOPTED by the Ukiah City Council on July 21, 2010, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: JoAnne Currie, City Clerk Benj Thomas, Mayor E ITEM NO.: 11b MEETING DATE: AGENDA SUMMARY REPORT July 21, 2010 SUBJECT: AWARD PROFESSIONAL SERVICES AGREEMENT TO SHN CONSULTING ENGINEERS & GEOLOGISTS, INC. FOR ENGINEERING AND TECHNICAL SERVICES FOR THE FISH HATCHERY ROAD REPAIR PROJECT, SPECIFICATION NO. 08-14 Background & Discussion: In response to staff's request for proposals from the firm that performed the design work on the project, SHN Consulting Engineers & Geologists, Inc. submitted a proposal to provide engineering and technical services including construction inspection services as well as construction staking and geotechnical review. Construction inspection services will involve daily project inspection, review and compliance with the Fish & Game permit, specialized geotechnical engineering inspection of the block wall construction, and the employment of a biologist as required by the General Conservation Measures set forth by FEMA. Staff reviewed the proposal and recommends award of a professional services agreement in the amount of $47,260 to SHN Consulting Engineers & Geologists, Inc for this work. These costs qualify for FEMA reimbursement. Staff expects that these services will be completely reimbursed. It is anticipated that the actual cost will be well below the total in the proposal, as the proposal includes daily construction inspection for six weeks, and it is expected that the actual construction time will be considerably less. Also, SHN is currently providing inspection services for the construction of the Skate Park, and will be doing the same for the Anton Stadium construction. Since the same inspector will be performing construction inspection for all three projects it is anticipated that this will result in considerable cost savings overall. This construction management/inspection follows City Council's award of a construction contract on June 16, 2010 to Gregg Simpson Trucking. Fiscal Impact: New Appropriation Not Applicable Budget Amendment Required F-1 Budgeted FY 10/11 Amount Budgeted Source of Funds (title and #) Account Number Additional Appropriation Requested N/A FEMA 100.3110.250.000FEMA011 Recommended Action(s): 1. Award professional services agreement to SHN Consulting Engineers & Geologists, Inc. for engineering and technical services for the Fish Hatchery Road Repair Project, Specification No. 08-14; Alternative Council Option(s): N/A Citizens advised: None. Requested by: Tim Eriksen, Director of Public Works / City Engineer Prepared by: Alan Hasty, Assistant Engineer Coordinated with: Jane Chambers, City Manager; Rick Seanor, Deputy Director of Public Works Attachments: None. Approved: J Chambers, City Manager ITEM NO.: MEETING DATE: City of z -1k ah AGENDA SUMMARY REPORT 11c July 21, 2010 SUBJECT: APPROVE PLANS AND SPECIFICATIONS NO. 10-13 FOR GOBBI STREET RIVERSIDE PARK GRADING PROJECT. Summary: The City of Ukiah Community Services Department is managing the Riverside Park Development Project funded by the California Resources Agency River Parkways Grant program. The plans and specifications for the grading work are prepared and ready to bid. Background: In June of 2008, the California Resources Agency announced their River Parkways Grant Program Awards to 31 cities in the state of California with the City of Ukiah receiving an award for $810,000 for Riverside Park. Riverside Park is located at the east end of Gobbi Street. The grant project area or "Phase 1" includes improvements to the entry area, construction of the main trail, one river access trail and one loop trail. The improvements will meet the River Parkways criteria for restoration of the riparian habitat by removing invasive vegetation and replanting native species. Phase 1 will include approximately 2,500 linear feet of trail and 1,200 linear feet of river bank riparian restoration. Due to certain existing site conditions together with very specific timing issues related to work within the river bank and revegetation, staff together with RRM Design Group has determined it would be best to implement the project in two steps under two separate construction contracts. The first step will be the Grading Project Contract to remove debris, establish rough grade and prepare the site for the winter. The Grading Project will be conducted by a competitive bid process with no prequalification element. This work should occur this summer/fall (2010) and will allow the site to be fully ready for the second step, invasive plant eradication and revegetation, which needs to begin next spring (2011) when conditions are best for that work. This together with trail construction will be the second construction contract for the Trail and Revegetation Project. Following completion of the Grading Project the topographic survey will be updated and the construction documents and bid documents for the Trail and Revegetation Project will be finalized. Continued on Page 2 Recommended Action(s): Approve plans and specifications no. 10-13 for Gobbi Street Riverside Park Grading Project. Alternative Council Option(s): 1) Approve Plans and Specifications with modifications; or 2) Reject Plans and Specifications and provide Staff with other direction. Prepared by: Katie Merz, Community Services, Mary Horger, Purchasing Coordinated with: Warren McClung and Ann Baker, RRM Design Group Attachments: Draft Plans and Specifications (Available online at www.citvofukiah.com located under the Purchasing Department and at the Ukiah Civic Center. 300 Seminary Avenue) Approved: Janplhambers, City Manager Staff together with RRM Design Group has prepared the appropriate documents for the State Resources Agency, the North Coast Region Water Control Board, and Fish and Game. Likewise, RRM Design Group has prepared the Storm Water Pollution Prevention Plan related to the proposed work at the site. Discussion: The City has received plans and specifications from RRM Design Group. The work generally consists of clearing, grubbing, removal of a variety of construction debris, establishing rough grade for construction of trails, and seeding and implementation of other erosion control measures. Engineer's estimate for this work with a contingency is $92,000. This work is a component of the grant funded project area and is budgeted for in the Park Development Fund. Due to the size of the document, the plans and specifications No. 10-13 for Gobbi Street Riverside Park Grading Project are available for City Council and public review at www.cityofukiah.com website located under the Purchasing Department and at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, California. Fiscal Impact: ❑X Budgeted FY 10/11 17 New Appropriation Not Applicable Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number Addict. Appropriation Requested $679,141 Park Development: Riverside 140.6050.800.006 $0