Loading...
HomeMy WebLinkAboutWinzler & Kelly 2010-03-09AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES [Design Professional] This Agreement, made and entered into this q41 day of 2010 ("Effective Date"), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and WINZLER & KELLY, CONSULTING ENGINEERS, a corporation organized and in good standing under the laws of the state of California, hereinafter referred to as "Consultant". RECITALS This Agreement is predicated on the following facts: a. City requires consulting services related to engineering design services related to the design and construction of Transportation Improvements For Redwood Business Park (the Project). b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement. C. City and Consultant agree upon the Scope-of-Work and Work Schedule as particularly described in CONSULTANT'S PROPOSAL attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement. TERMS OF AGREEMENT 1.0 DESCRIPTION OF PROJECT 1.1 The Project is described in detail in the Consultant proposal dated January 12, 2010 and in the attached Scope-of-Work (Attachment "A"). 2,0 SCOPE OF SERVICES 2.1 As set forth in Attachment "A". 2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement. 3.0 CONDUCT OF WORK 3.1 Time of Completion. Consultant shall commence performance of services as required by the scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services within 157 from receipt of the Notice to Proceed. Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation. 4.0 COMPENSATION FOR SERVICES Design -ProtSvrsAgreement•March 19, 2008 PAGE 1 OF 8 pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless` from and against any claims or demands by federal, state or local government agencies' for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit. Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement. 5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City: Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City's local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager's determination. 6.0 INDEMNIFICATION 6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures. and maintains for the duration of this Agreement insurance ` against claims for injuries to ` persons or damages to property, which may arise from or in connection with its performance under this Agreement. A. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 00 01 11 85. 2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025. 3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance. 4. Errors and Omissions liability insurance appropriate to the consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability. B. Minimum Limits of Insurance Design - ProfSmAgreement-March 19, 2008 PAGE 3 OF 8 C. Any failure to comply with reporting. provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement. 3. Professional Liability Coverage If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend to three years after the City's final approval of the contract documents. 4. All Coverages Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. E. Acceptability of Insurers Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating. F. Verification of Coverage Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified, copies of all required insurance policies, at any time. If Consultant failsto provide the coverages required herein, the City shall have the right, but not the obligation., to purchase any or all of them. In that event, after notice to Consultant that City has paid the premium, the cost of insurance may be deducted from the compensation otherwise due the contractor under the terms of this Contract. Design - ProtSvcsAgreement-March 19, 2008 PAGE 5 OF 8 9.0 SIGNATURES IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date: CONSUL' tr BY: y LAA v PRINT NAME: 29l-~ X414 IRS IDN Number CITY OF UKIAH BY: W - 6) al q q I "f JANE CHAMBERS TY 'Mt! A ;ER L_ A EST (o L112 0 #aONNE CURRIE CITY CLERK ~g1 / v Date 41, 2--~7e z~ Date 3 -g- Sato Date Design - ProfSvcsAgreement-March 19, 2008 PAGE 8OF8 ATTACHMENT "B" W 4Sw-KELLY WINZLER FEE SCHEDULE - CENTRAL CALIFORNIA (Effective February 2009) Hourly Rates0 Principal $ 180.250 Senior Project Engineer 130-250 Project Engineer 100-170 Staff Engineer 60-145 Senior Project Scientist 120-190 Project Scientist 95-135 Staff Scientist 70-105 Senior Planner 110-190 Staff Planner 80-120 3-Person Survey Crew 255-390 2-Person Survey Crew 170-270 1-Person Survey Crew 85-175 Construction Manager 120-185 Construction Inspector 85-115 Professional Land Surveyor 145-160 Staff Surveyor/LSIT 95-115 Technician 75-145 Designer 85-150 CADD 80-135 Project Administrator 70-150 Word Processor & Clerical Support 45-100 Employee time will be billed in accordance with the fees listed above. These rates are subject to change on a semi-annual basis. For other than professional employees, time spent over 8 hours per day, time spent on swing shifts, and time spent on Saturdays will be charged at 1.5 times the hourly billing rate. Work on Sundays will be charged at 2.0 times the hourly billing rate and holiday work will be charged at 2.5 times the hourly billing rate. All field personnel charges are portal to portal. Professional employees will not be charged out at premium charge rates for overtime work. Expenses and other similar project related costs are billed out at cost plus 15%. The cost of using equipment and specialized supplies is billed on the basis of employee hours dedicated to projects. Our rates are: A. Office consumables $6.00/hr B. Environmental Dept/Construction Inspector consumables $11.00/hr C. Survey Field consumables $14.00/hr D. Various Environmental, Construction and Land Surveying Equipment At market Payment for work and expenses is due and payable upon receipt of our invoice. Amounts unpaid thirty (30) days after the issue date of our invoice shall be assessed a service charge of one and one half (1.5) percent per month. 0 These rates do not apply to forensic-related services, or to work for which Prevailing Wage obligations exist. It is the responsibility of the client to notify Winzler & Kelly in writing if Prevailing Wage obligations are applicable, in which case the fees will be adjusted proportionate to the Increase in labor cost. Central CA Fee Schedule Feb 2009 ATTACHMENT "A" RCEPAiATiON o>7cA X15, SPECIFICATIONS, AND ESTIMATE FOR TRANSNORATION IMPROVEMENTS FOR REDWOOD BUSINESS PARK Section 2 Scope of Word The Scope of Work intrinsically shares common elements of Section 5, Work Plan. To be ciear•on our approach to the proposal, be as responsive to the requested information from the RFP and make the scope of services contract-ready, we have placed the core project tasks ; Work Plan. Section 21 Scope of Work, along with a description of the work plan elements, describes in detail. our project understanding and proposed project deliverables and milestones. In addition, we discuss our :z methodology for the project design, utilizing Project i Management techniques, a project-specific Technical Design Approach and potential supplemental/modified tasks to improve the project design delivery process and potentially reduce costs. Finally, we present our expectations with respect to City-provided information and staff assistance on the project. Projed Undemtandim The City of Ukiah Redevelopment Agency purchased property at the south end of the Redwood Business Park and is eager to install transportation -improvements to facilitate redevelopment ofthe: parcel and surrounding area to benefit the City of Ukiah. The project schedule is fast-tracked and calls for initial construction in summer 2010 and will be funded through City funds. It is understood that the proposed project limits for.the Transportation Improvements for Redwood Business Park extend generally from ) Talmage Road and Highway 101(SB off-ramp) to the north, Airport Road (extension near the brewery to the south and Hastings Avenue at South State Street and Airport Road to the west. The project is comprised of 11 distinct improvements within the project limits. these sub-projects ("elements") have been prioritized for delivery as Project Goals based upon City needs as follows: Schedule I - Element 1, 2, 3, 4, 5 and 10; Schedule II - Element 6, 7, 8, 9 and 11. In general, the priority is improvement of access to/from major points of connection; Talmage Road/Highway 101 and South State Street. Additional elements create improved access and circulation near the south end of the Business Park, where future development east and south of the existing brewery are planned. Many of the project elements are discussed in detail as potential,mitigations within the EIR that was prepared for the original business park/Wal-Mart project. In some locations, it is anticipated that the existing asphalt paving maybe beyond traditional surface restoration methods and that more extensive rehabilitation techniques or reconstructions will be required to complete the project to meet the City's needs. Potential rehabilitation elements may include the following: complete pavement section replacement, cold foam in place recycling.(CFIPR), pavement section with rubberized asphalt concrete (RAC), and isolated pavement section dig outs with associated AC overlay; in general, deep lift AC sections are not desired by the City due to underground utility access issues. The project also includes ADA ramp replacements (with truncated domes), pavement striping and markings, signing, traffic signal improvements, additional travel lanes, a roundabout, storm drain, sewer and water utilities and related improvements. No landscape or landscape architecture improvements are proposed as part of the project at this time. Pending the final widening requirements k W 19inar~l earl<ecprlcd !';q i , ~v~nserl i~a'` PREPARATION OF PLAN$, SPECIFICATIONS, AND E$I.IMATF FOR ~ C fRANSPORA7ION IMPROVEMENTS FOR REDWOOD BUSINESS PARK monthly summaries that accompany our invoice. In addition, we will remain in constant personal contact with Alan. How will in,zler belly maintain the project schedule and budget? As previously noted,. Winzier & Kell Figure 2-1' y proposes to conduct a Design Workshop and hold a site visit Early coordination with tna City saves time and money. with staff to obtain input at the start of the design phase. The design workshop will be used to achieve consensus and jump-start the design Preiiminery Design Construction phase. By bringing all stakeholders -especially Caltrans -to one location and presenting and - Agenoy.Coordinaaon addressing all concerns, issues are addressed early and decisions can be made quickly. As shown in Figure 2-1 the cost of making decisions increases as projects progress into later phases of design. Making decisions at the preliminary stage of a project can result in saving time and money, early coordination efforts often make the difference on fast-tracked projects like Redwood Business Park. Because Winzier & Kelly is a local firm, it will allow for regular project meetings even on short notice What are Winzz:ler Kell°s Internal Management Systems and Methods? We believe the keys to success on the Redwood Business Park Project are to have project management systems in place that meet the following approach: 1. Assemble a team of experts that have a proven track record working together on similar projects, minimizing the time needed to ramp up to speed and maximizing the skills developed on delivering like-services. 2. Provide a core team that will be committed to the project in a dedicated capacity from the notice to proceed to the,completion of the contract or construction. 3. Utilize the experience of our Project Manager and the close relationships our Caltrans Processing Lead has developed working with Caltrans District 1. The project management and permitting processes will be instrumental to ensure adequate progress; cost control, quality control and schedule compliance. 4. Take full advantage of our team's local knowledge, site.spe,cific history and ongoing close coordination with City staff to quickly address issues and prevent project inefficiency. From our recent experiences; we know what questions to ask and to whom to direct them - both at the City and at Caltrans. Rau and Associates will be closely integrated in our approach. 5. Be responsivel Our Project Manager's cell number is (707) 540-3376; please call if you need him. This approach has been adopted for the project and is presented in more detail in the following sections. fQo PIilk'd ?;Vorosw 60.0 PREPARATION OF PLANS, SPECIFICATIONS, AND ESTIMATE FOR TRANSPORATION IMPROVEMENTS FOR REDWOOD, BUSINESS PARK 4W As for traffic, the project holds challenges and opportunities. Caltrans may be a challenge; however, our recent experience on the Orchard/Perkins widening project has given us specific insight into Caltrans' likely approach to the improvements at Talmage Road between Airport Park Boulevard and the SB Off-ramp and holds an opportunity to, meet their needs without multiple iterations. Based upon IM V'dgINICUA-~ our other experiences, Caltrans will be interested in "standard" improvements, adequate right of way, safety/sight distance considerations and no adverse impact on their mainline/SB off and on-ramp operations. Another project traffic consideration: because of the tight schedule and because traffic signal hardware can take upwards of 3 months to procure, we will need to provide adequateaime In the contract, or alternatively, pre purchase thg long-lead hardware for the contractor. Because there are no federal funds in the project, the prepurchase of this traffic hardware can be advantageous and can help ensure timely project completion. If any poles fall within the State right of way, those poles can require special Caltrans inspection of the factory welds, which adds more time to delivery. Our approach will be to locate all poles outside of the State right of way. Other project specific traffic.considerations are presented below under the "right-sized" technical design discussion. Permian Calt ns Rewievr Process Our technical approach includes a comprehensive review of the existing Encroachment Permit that the City has on file at Caltrans. Though the permit expired in 2009, we have spoken to Caltrans and believe that the existing permit can still be used (in tandem with a rider permit) to complete the improvements along Talmage Road for this project (Elements 1 & 2). Our design will look to maintain 124oot lanes along Talmage, maintain the shoulder/bike lane, and improve sight-distance at the SB off-ramp if possible. From one of our field investigations, it was evident that vehicles are turning left from the SB off-ramp and could be contributing to the off-ramp backup. To mitigate this and Improve traffic circulation and safety for the City and Caltrans, we would propose aphysical median on Talmage Road at the off-ramp to ensure right-only movements. Once the design preliminary ; Improvements are identified, we will review them with Caltrans (Jim Shupe, and others as applicable), complete the application, proactively bird-dog the application through the various functional groups at Caltrans District 1 and answer questions that may arise from Caltrans' review. We are confident that our Caltrans' relationships, in tandem with our Eureka location by District 1, will give the City a significant ADVANTAGE in procurement of permitting for the Talmage Road improvements. In addition, we believe that the project, if developed without consideration of environmental permitting requirements could be delayed beyond the desired construction window. To prevent this, we are proposing an optional parallel environmental deslan review sybtask to evaluate the impact of the fa4t PrmICd an Aeo t.Ied Palm Exhibit 2.1 A, B, C opoal 600 PREPARATION OF PLANS, SPECIFIt.AT'IONS, AND ESTIMATE FOR TRANSPDRATION IMPROVEMENTS FOR REDWOOD BUSINESS PARK `~~c~~asetl PREPARATION OF PLANS, SPECIFICATIONS; AND ESTIMATE FOR / TRANSPORATION IMPROVEMENTS FOR REDWOOD BUSINESS PARK 54Wr Mt3 - With respect to civil and geotechnical engineering, the existing pavement section along Airport Park Boulevard in the area of Element 3 is 3" of Class B Asphalt Concrete over 12" of AB (or alternatively 4" over 12" of the same materials) and was constructed in 1996. Based upon visual inspection, the pavement condition is very poor with extensive alligator cracking; that noted, It appears as though the failure is primarily within the pavement section since AC surface distortions such as rutting, settlement, and other base failure-type symptoms are not prevalent. The pavement condition will likely require reconstruction or recycling to provide an acceptable design life for the anticipated traffic index (TI = 8). Based upon City comments, a standard section of conventional AC over AB would be preferred to a deep lift of AC for underground utility, access reasons. For this proposal, we did preliminary evaluations for the potential pavement section and determined the following.. assuming an R value of 5 (conservative for this application) and TI = 8, a potential AC/AB section Mould be VAC over 18"AB. That noted, the TI of 8 for this arterial roadway should be reviewed considering the level of truck traffic serving major anchors Wal-Mart, Friedman's, Tractor Supply, Staples, Les Schwab, Brewery, etc and the proposed future trucking operations to the south. A TI = 9 would result in a section of 6"AC over 20"AB (R = ar) and TI 10 would require 7"AC over 23"AB. All of the section dimensions above could be reduced pending the final R value determination, An optional, more sustainable low impact design (LID) approach to extensive removal, off. haul, import and placement of new material to achieve the conventional pavement section would be the _Cold Foam In Pace Recvc/fna trF/PR) methoit Based upon preliminary evaluation, the project is a good candidate for the CFIPR method because of the thickness of the existing pavement section and adequacy of existing materials. If the section is too thin, the machine will get into the native soil/clay layers beneath the pavement section. The operation would likely begin with pulverization of the existing pavement materials due to curb and gutter perimeters (sides/medians); next, a predetermined thickness would be subtracted from the top (allows for Cold Foam process next with associated swelling and the material can be stockpiled at the City yard and reused for potholes, etc); the Cold Foam process would then be performed, providing a set amount of space (Le. 3 inches) from the lip of gutters orfinal finish grade. The CFIPR method has many potential benefits for the Redwood Business Park Project; it is a "green" LID oriented technique (recycling), It is cost effective, and it may be constructed more quickly than a conventional AC/AB section. The method is very sensitive to moisture' content and therefore has limitations on what time of the year it can be used. This may be one key factor to evaluate since our schedule has many other drivers. If the CFIPR method is desired, we have Raney Geotechnical, the leading firm on the West Coast for this technology, on our team to provide those optional services so that the Clty-knows thatthis process will be designed for success. V44 PTill( Moll kcclrlcd Val-wl it PREPARATION OF PLANS, SPrCIFICAVIONS, AND ESTIMATE FOR TRANSPURATION IMPROVEMENTS FOR REDWOOD BUSINESS PARK Include alignment with Washington Avenue for the proposed Intersection design as well as future improvements on the Washington Avenue approach. Exhibit 2.3 illustrates the improvements for the new left turn pocket, assuming a northerly shift. As you can see, the back of the sidewalk is less than 10 feet from the existing structure near the corner, and impacts the property frontage. An alternative design could include use of the City, parcel to the.south, reduced lane widths, and narrowed sidewalk; we would present both options at the design charette for City consideration. FJeJt1en&4,,6,r;9,u -These elements will have their share of challenges, however, they are not perceived as critical path considerations when compared with the others and because they are relatively straight-forward improvements; in EI,w tt l -,ff&w xy-The analysis above of some of the project "elements" illustrates the depth of this project due to the numerous improvements at different, distinct locations. Projects of this nature, those that have compiled multiple sub-projects, require overall collaborative efficiencies in research, survey, management, communication, permitting, and construction; however, each location will present unique challenges for design and will require the associated effort to deliver the "right-sized" solutions. C PrrMded Wor]mation & Assistance We understand that our role is to be proactive, provide consultation and to bird-dog the project through to the construction bid request phase. We will request as minimal assistance from City staff as possible to keep the project on schedule. That said, it is our expectation that if we contact the City for input on the project, we will have a direct line to Alan Hasty for prompt answers. We too will be responsive to City inquiries and contact, completing the loop for true communication. Both Winder & Kelly and Rau & Associates have worked for the City previously, understand how the City works and are familiar with the local process. This will be a benefit to the City and reduce the amount of City efforts. It is our expectation that the City PM will be responsible for identification of other project stakeholders within the City, distribution of the PS&E for review, consolidation of City comments and active tracking of the project through City review. Because of schedule, it will be critical that the City PM gather feedback from all City stakeholders early in the design phase (by the 30% design level). Significant changes in direction after that point could result in lost time and inefficiency. It is anticipated that City reviews will be limited to 2-weeks, though this can be discussed during project kickoff. I'tintciii,o Rei'~cicd P;qm is Section 4 Project Schedule As noted previously in the proposal and as discuss design "schedules" (programs) for delivery of the contract. One Agency/subtask that will factor into schedule. It is our assumption that this approach, One area that was not discussed in detail in the F CIP/Redevelopment Projects, strip acquisitions (i information and to conform locations to identify to late 2010 or early 2011 for construction ("Schi particular, it assumes consideration of the optior to released addenda to provide two separate RFP) required to successfully complete the I in maintaining the City's intended project Caltrans schedule impact. ised upon experience from other similar kewise, it is prudent to have adequate design 10 and the possibility of some elements shifting the various project element delivery paths. In ;urement processes, among others. its PREPARATION OF PLANS, SPECIFICATIONS, AND ESTIMATE. FOR TRANSPORA'I ION IMPROVFMENTS FOR REDWOOD BUSINESS PARK diori, Work Plan The work plan presented below is intended to build upon the discussion in Section 2, Scope of Services. In some cases, the core tasks and deliverables identified in the RFP have been reorganized and/or paired with other services to correlate with the anticipated work flow. The original scope and new location of the RFP scope items are in the appendix for your reference, if needed. The final work plan was developed to be simple, yet comprehensive, and built chronologically to ensure coverage of known and anticipated tasks. All of the tasks below will be performed for Schedules I and II (as applicable). The work plan includes proposed submittal milestones that are shown in the Project. Schedule in Section 4. Our key assumptions for the work plan follow below for consideration. TASK i Project Management & Caltrans Processing TsskrA KrekeffariidArgjectMee# rgs This task includes preparation for and attendance at the project kickoff and project milestone meetings. The kickoff meeting will include a review of the project issues and the associated rehabilitation options and will address issues such as schedule, critical path items, project concepts and overall project review. Project meetings (4), including the Design Charette at the 30% level, are anticipated at scoped project milestones and regular check-in points. ?"as1cR PtroJec#Menagement QU&ftYConbvl awdPtnjed Schedkde Winzler & Kelly will submit progress reports each month summarizing the work accomplished, critical issues requiring resolution and budget status. The progress reports provide the City an at-a-glance summary of the major issues and overall project status. Winzler & Kelly will perform an in-house quality control effort, including review by senior staff. The QA/QC effort will also include review of subconsultant documentation. Winzler & Kelly will prepare a project schedule identifying all major tasks and milestones through to construction bid phase. The Project Schedule will be developed in MS Project and distributed for City review and concurrence. raskiC CaCIramPmcesstng Winzler& Kelly will obtain a Caltrans Encroachment Permit for the proposed improvements along Talmage Road, within State Right-of-Way. We will coordinate the proposed improvements with Caltrans and prepare/submit the encroachment permit application. We will follow the review process and meet with applicable functional groups for further coordination. This task will include preparation of responses to any requested revisions by Caltrans for final approval. Task 2 Preliminary Surveys and Topographic !mapping AWct Control S}wvevawd& ce flab • Setup survey control network for project mapping by GPS and conventional methods. • Include two HPGN control points for Caltrans Control and two benchmarks on 1929 elevation datum. • Lay out a control network which includes City Street. Monuments and monuments from Records of Survey or Subdivision Maps which establish the street rights-of-way. Establish control points which are convenient for construction, but which can be protected through the construction process. i9. PREPARATION OF PLANS, SPECIFICATIONS, AND ESTIMATE FOR TRANSPORA°I ION IMPROVEMENTS FOR REDWOOD BUSINESS: PARK . • Submit to Design Team for review and approval. • Upon approval from the Design Team, submit to Caitrans and the City of Ukiah for review and comment. hepam final /it-af'WayPlats anclLwal De=i0ffm s • Make changes and resubmit documents to Design Team, Caltrans, and City of Ukiah. S&Ix a for tt WayAdgid #on r0pfianah • Coordinate with the Right-of-Way Acquisition Appraiser. • Obtain permission from landowners to stake the proposed acquisition. • Stake the proposed area to be acquired. Assmpfhns • There will be no fees from agencies to review the right-of-way plats and legal descriptions; if Caltrans has fees associated with the review, the City of Ukiah will pay the fees. • We have budgeted for one revision to the documents. • There will be two properties involved in right-of-way acquisition: at the intersection of Airport Road and Airport Park Boulevard (City of Ukiah) and at the intersection of Hastings Avenue and South State Street (City of Ukiah). Other locations of right of way acquisition, if required, are optional. • Final Monumentation of right-of-way not included Records of Survey for new right-of-way not included TaSk 4 C eoteChniCal [nVeSliga)ion Mes h j5 sffngDocumen& axed hoblems/So Wons • Research geologic maps and reports for the area. • Research City File$ concerning pavement failure. • Research pavement failures at Friedman Brothers Store on Airport Park Blvd. • Research solutions instituted by Friedman Brothers Store. SelcfSampkirg &Lsboratvey Te sung • Mark sites for UndergroundService Alert (USA). • Mark and deliver samples to laboratory for testing. • Consultant's laboratory will test for moisture/density (8 each), coarse and fine gradation (3 each), and maximum wet density (3 each). • Tests will include: Atterberg omits (3 Each), Remolded Shear (3 Each), Soil Corrosivity (3 Each), and R-values Q Each). Repoith aaratian • Assemble pertinent maps and laboratory results. • Calculate structural sections required, at various locations. • Discuss findings concerning pavement failure on Airport Boulevard • Make recommendations for structural sections and sub drainage at various locations. 0 Ili int dun RevINJud hipei 21 PREPARATION OF PIANS, SPECIFICATIONS, AND ESTIMATE FOR 7RANSPORATIoN IMPROVEMENTS FoR REDWOOD BUSINESS PARK 7AXX Hazardous lGfa WWS Inves atfon t0pfionaG This task is not anticipated based upon the current information, however, should it become part of the effort, Winzler & Kelly has the in-house resources to address the project needs. The Hazardous Material services could be limited to preliminary background investigations, historical review and preparation of technical specifications to address soil handling during construction. Although not required under CEQA, a Phase 1 Initial Site Assessment Corridor Study may be requested; the following is a typical scope of services for these services. It is assumed that the project will extend to a maximum, of 3 feet below ground surface within the project area. The following subtasks are proposed if Caltrans requests a corridor study: a) Complete a physical area inspection. b) Obtain and review federal, state, and local database lists for potentially hazardous site conditions in the project and surrounding area (1,000-foot radius search). The 1000-foot radius will ensure that large plumes which may not have originated near the project, but may have traveled a significant distance away from the source via groundwater or trenches to the site, are identified. c) Perform a review of historical Sanborn Insurance maps (if available). d) Perform a review of historical aerial photographs e) Review regulatory agency files to document the types and levels of contamination identified at each site along the route of the project. f) Prepare a summary report presenting the findings with recommendations. The report will include a map that delineates site conditions, (such as potential contamination and estimated groundwater elevation) that may affect the project. The report will include a table for of potentially contaminated sites and a listing of the chemicals of concern. A response plan will be incorporated into the specifications to inform the contractor of the proper disposal location for the applicable classification(s) of contaminated material. An estimate of contaminated material to be encountered will be provided in the bid documents based upon available record information. TANX Bidphase SeMcw (0001irab Our team will provide assistance to the City during the bidding of this project. We will attend a pre-bid meeting and assist with responding to questions and preparation of addenda. The City will be responsible for advertising this project. Deliverables: Pre-Bid Meeting Attendance Contractor Questions/Clarifications Addendum TASK`X C'ODS&uaffm sappmtsw r i0001w) We will provide engineering support during construction from the Bid Phase through project closeout. Proposed work will include the following tasks: Attend Pre-construction Meeting • RFIs = Respond to contractor questions on Contract Documents • Submittals - Review contractor submittals or shop drawings for conformance with the Construction Documents Change Orders - Assist with change order evaluation • Site Visits • Record Drawing Preparation (from contractor redlines) 24