HomeMy WebLinkAboutWinzler & Kelly 2010-03-09 (2)AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
[Design Professional]
This Agreement, made and entered into this -E4- day of 2010 ("Effective
Date"), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and
WINZLER & KELLY, CONSULTING ENGINEERS, a corporation organized and in good
standing under the laws of the state of California, hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to engineering design services related to the
design and construction of Transportation Improvements For Redwood Business Park
(the Project).
b. Consultant represents that it has the qualifications, skills, experience and properly
licensed to provide these services, and is willing to provide them according to the terms
of this Agreement.
C. City and Consultant agree upon the Scope-of-Work and Work Schedule as particularly
described in CONSULTANT'S PROPOSAL attached hereto as Attachment "A",
describing contract provisions for the project and setting forth the completion dates for
the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the Consultant proposal dated January 12, 2010 and
in the attached Scope-of-Work (Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written
agreement between City and Consultant. The written Agreement shall be in the form of
an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required
by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete
such services within 157 from receipt of the Notice to Proceed. Consultant shall
complete the work to the City's reasonable satisfaction, even if contract disputes arise or
Consultant contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
Design -ProfSvcsAgreement-March 19, 2008
PAGE I OF 8
4.1 Basis for Compensation. For the performance of the professional services of this
Agreement, Consultant shall be compensated on a time and expense basis not to
exceed a guaranteed maximum dollar amount of $324,951. Labor charges shall be
based upon hourly billing rates for the various classifications of personnel employed by
Consultant to perform the Scope of Work as set forth in the attached Attachment "B",
which shall include all indirect costs and expenses of every kind or nature, except direct
expenses. The direct expenses and the fees to be charged for same shall be as set
forth in Attachment "B". Consultant shall complete the Scope of Work for the not-to-
exceed guaranteed maximum, even if actual time and expenses exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the
Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in
compensation. "Changes to the Scope-of-Work" means different activities than those
described in Attachment "A" and not additional time to complete those activities than the
parties anticipated on the date they entered this Agreement.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a
portion of the work of this Agreement shall be approved by City prior to commencement
of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed
amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of invoice less any amount already paid to Consultant, which
amounts shall be due and payable thirty (30) days after receipt by City. The invoices
shall provide a description of each item of work performed, the time expended to perform
each task, the fees charged for that task, and the direct expenses incurred and billed for.
Invoices shall be accompanied by documentation sufficient to enable City to determine
progress made and the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely
responsible for its acts or omissions. Consultant (including its agents, servants, and
employees) is not City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent
contractor and not an employee, joint venturer, or partner of City for any purpose
whatsoever. City shall have no right to, and shall not control the manner or prescribe the
method of accomplishing those services contracted to and performed by Consultant
under this Agreement, and the general public and all governmental agencies regulating
such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been
inserted solely to achieve compliance with federal and state laws, rules, regulations, and
interpretations thereof. No such provisions and no other provisions of this Agreement
shall be interpreted or construed as creating or establishing the relationship of employer
and employee between Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-
employment taxes that are due the state and federal government and shall furnish and
Design - ProfSmAgreement-March 19, 2008
PAGE 2 OF 8
I
pay worker's compensation insurance, unemployment insurance and any other benefits
required by law for himself and his employees, if any. Consultant agrees to indemnify
and hold City and its officers, agents and employees harmless from and against any
claims or demands by federal, state or local government agencies for any such taxes or
benefits due but not paid by Consultant, including the legal costs associated with
defending against any audit, claim, demand or law suit.
Consultant warrants and represents that it is a properly licensed professional or
professional organization with a substantial investment in its business and that it
maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely
to City. Consultant has no interest and will not acquire any direct or indirect interest that
would conflict with its performance of the Agreement. Consultant shall not in the
performance of this Agreement employ a person having such an interest. If the City
Manager determines that the Consultant has a disclosure obligation under the City's
local conflict of interest code, the Consultant shall file the required disclosure form with
the City Clerk within 10 days of being notified of the City Manager's determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for
the duration of this Agreement insurance against claims for injuries to persons or
damages to property, which may arise from or in connection with its performance under
this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
Insurance Services Office ("ISO) Commercial General Liability Coverage
Form No. CG 00 01 11 85.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1
"any auto or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the
State of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant's
profession. Architects' and engineers' coverage is to be endorsed to
include contractual liability.
B. Minimum Limits of Insurance
Design - ProfSmAgreement-March 19, 2008
PAGE 3 OF 8
Consultant shall maintain limits no less than:
General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage. If Commercial
General Liability Insurance or other form with a general aggregate limit is
used, the general aggregate limit shall apply separately to the work
performed under this Agreement, or the aggregate limit shall be twice the
prescribed per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for
bodily injury and property damage.
3. Worker's Compensation and Employers Liability: Worker's compensation
limits as required by the Labor Code of the State of California and
Employers Liability limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by
the City. At the option of the City, either the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects to the City, its officers,
officials, employees and -volunteers; or the Consultant shall procure a bond
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products
and completed operations of the Consultant, premises owned,
occupied or used by the .Consultant, or automobiles owned, hired
or borrowed by the Consultant. The coverage shall contain no
special limitations on the scope-of-protection afforded to the City,
its officers, officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance
as respects to the City, its officers, officials, employees and
volunteers. Any insurance or self-insurance maintained by the
City, its officers, officials, employees or volunteers shall be in
excess of the Consultant's insurance and shall not contribute with
it.
Design - ProNvuAgreemen[-March 19, 2008
PAGE 4 OF 8
C. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its officers, officials,
employees or volunteers.
d. The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect
to the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City,
its officers, officials, employees and volunteers for losses arising from
Consultant's performance of the work, pursuant to this Agreement.
3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the
effective date of this Agreement. The policy period shall extend to three
years after the City's final approval of the contract documents.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state
that coverage shall not be suspended, voided, canceled by either party,
reduced in coverage or in limits except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's
rating of no less than A- for financial strength, AA for long-term credit rating and
AMB-1 for short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates
and Endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The Certificates and
Endorsements are to be on forms provided or approved by the City. All
Certificates and Endorsements are to be received and approved by the City
before Consultant begins the work of this Agreement. The City reserves the right
to require complete, certified copies of all required insurance policies, at any
time. If Consultant fails to provide the coverages required herein, the City shall
have the right, but not the obligation, to purchase any or all of them. In that
event, after notice to Consultant that City has paid the premium, the cost of
insurance may be deducted from the compensation otherwise due the contractor
under the terms of this Contract.
Design - ProfSmAgreement-March 19, 2008
PAGE 5 OF 8
G. Subcontractors
If Consultant uses subcontractors or sub-consultants, it shall cover them under
its policies or require them to separately comply with the insurance requirements
set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees to indemnify the City for any claim, demand, cost, damages
or liability that arises out of, or pertains to, or relates to the negligence, recklessness, or
willful misconduct of the Consultant and its agents in the performance of services under
this contract, but this indemnity does not apply to liability for damages for death or bodily
injury to persons, injury to property, or other loss, arising from the sole negligence, willful
misconduct or defects in design by the City or to liability for damages for death or bodily
injury to persons, injury to property, or other loss, arising from the negligence or willful
misconduct of anyone who is not a party to this agreement or an agent or subcontractor
to the Consultant.
"Indemnify," as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include
all costs associated with defending the claim, including, but not limited to, the fees of
attorneys, investigators, consultants, experts and expert witnesses, and litigation
expenses.
References in this paragraph to City or Consultant, include their officers, employees,
agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Documents and Ownership of Work. All documents furnished to Consultant by City and
all documents or reports and supportive data prepared by Consultant under this
Agreement are owned and become the property of the City upon their creation and shall
be given to City immediately upon demand and at the completion of Consultant's
services at no additional cost to City. Deliverables are identified in the Scope-of-Work,
Attachment "A". All documents produced by Consultant shall be furnished to City in
digital format and hardcopy. Consultant shall produce the digital format, using software
and media approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United
States, the State of California, and all local governments having jurisdiction over this
Agreement. The interpretation and enforcement of this Agreement shall be governed by
California law and any action arising under or in connection with this Agreement must be
filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments
set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement
of both parties in writing.
Design - ProfSvcsAgreement-March 19, 2008
PAGE 6 OF 8
7.6 Assignment. Consultant's services are considered unique and personal. Consultant
shall not assign, transfer, or sub-contract its interest or obligation under all or any portion
of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement
shall be a waiver of any other or subsequent breach of the same or any other covenant,
term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of
the Agreement; 2) because funds are no longer available to pay Consultant for services
provided under this Agreement; or 3) City has abandoned and does not wish to complete
the project for which Consultant was retained. A party shall notify the other party of any
alleged breach of the Agreement and of the action required to cure the breach. If the
breaching party fails to cure the breach within the time specified in, the notice, the
contract shall be terminated as of that time. If terminated for lack of funds or
abandonment of the project, the contract shall terminate on the date notice of
termination is given to Consultant. City shall pay the Consultant only for services
performed and expenses incurred as of the effective termination date. In such event, as
a condition to payment, Consultant shall provide to City all finished or unfinished
documents, data, studies, surveys, drawings, maps, models, photographs and reports
prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed
hereunder, subject to off-set for any direct or consequential damages City may incur as
a result of Consultant's breach of contract.
7.9 Duplicate Originals. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. When so signed, each such document shall
be admissible in administrative or judicial proceedings as proof of the terms of the
Agreement between the parties.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when
personally delivered or deposited in the mail (certified or registered) addressed to the
parties as follows:
MR. TIM ERIKSEN
CITY OF UKIAH
DEPT. OF PUBLIC WORKS
300 SEMINARY AVENUE
UKIAH, CALIFORNIA 95482-5400
MR. BILL SILVA
WINZLER & KELLY
495 TESCONI CIRCLE
SANTA ROSA, CA 95401
Design - ProfSmAgreement-March 19, 2008
PAGE 7 OF 8
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
Date
j _2;2
fiaONNE CURRIE
CITY CLERK
0 .n
Date
Date
Design - ProfSmAgreement-March 19, 2008
PAGE 8 OF 8
ATTACHMENT "All !;oresa16oo
PREPARATION OF PLANS',, SPECIFICATIONS, AND ESTIMATE FOR G~i ~z r rat
TRANSPOR,AI ION IMPROVEMENTS FOR REDwobD BUSINESS PARK
Section Scope of Work
The Scope of Work intrinsically shares common elements of Section 5, Work Plan. To be clear on"our
approach to the proposal, be as responsive to the requested information from the RFP and make the
scope of services contract-ready, we have placed the core project tasks and deliverables in Section 5,
Work Plan. Section 2, Scope of Work, along with a
description of the work plan elements, describes in detail
our project understanding and proposed project
deliverables and milestones. In addition, we discuss our
methodology for the project design, utilizing Project
Management techniques, a project-specific Technical Design
Approach and potential supplemental/modified tasks to
improve the project design delivery process and potentially
reduce costs. Finally, we present our expectations with
respect to City-provided information and staff assistance on the project.
PlImled UridemtancGng
The City of Ukiah Redevelopment Agency purchased property at the south end of the Redwood Business
Park and is eager to install transportation. improvements to facilitate redevelopment of the parcel and
surrounding area to benefit the City of Ukiah. The project schedule is fast-tracked and calls for initial
construction in summer 2010 and will be funded through City funds. It is understood that the proposed
project limits for the Transportation Improvements for Redwood Business Park extend generally from
Talmage Road and Highway 101(SB off--ramp) to the north, Airport Road (extension near the brewery)
to the south and Hastings Avenue at South State Street and Airport Road to the west. The project is
comprised of 11 distinct improvements within the project limits. These sub-projects ("elements") have
been prioritized for delivery as Project Goals based upon City needs as follows: Schedule I - Element 1,
2, 3, 4, 5 and 10; Schedule II - Element 6, 7, 8, 9 and 11. In general, the priority is improvement of access
to/from major points of connection; Talmage Road/Highway<101 and South State Street. Additional
elements create improved access and circulation near the south end of the Business Park, where future
development east and south of the existing brewery are planned. Many of the project elements are
discussed in detail as potential mitigations within the EIR that was prepared for the original business
park/Wal-Mart project.
In some locations, it is anticipated that the existing asphalt paving may be beyond traditional surface
restoration methods and that more extensive rehabilitation techniques or reconstructions will be
required to complete the project to meet the City's needs. Potential rehabilitation elements may include
the following: complete pavement section replacement, cold foam in place recycling (CFIPR), pavement
section with rubberized asphalt concrete (RAC), and isolated pavement section dig outs with associated
AC overlay; in general, deep lift AC sections are not desired by the City due to underground utility access
issues. The project also includes'ADA ramp replacements (with truncated domes), pavement striping
and markings, signing, traffic signal improvements, additional travel lanes, a roundabout, storm drain,
sewer and water utilities and related improvements. No landscape or landscape architecture
improvements are proposed as part of the project at this time. Pending the final widening requirements
-T-
f, f5intr 1 nn i:ecrrl~d S":q'_i ,
PREPARAI"ION OF PLANS, SPECIFICATIONS, AND ESTIMAI`F FOR G~tj! t r~ ~4f
i
TRANSPORATION IMPROVEMENTS FOR REDWOOD BUSINESS PARK
of Talmage Road west of Airport Park Boulevard, we anticipate that this project will require only minimal
efforts with PG&E for the coordination of a new point of connection (POC) for the signal installation at
Commerce Drive.
Notice to proceed on the survey and design phase for Schedule I and 11 is anticipated on February 3,
2010. The anticipated project schedule includes bidding of the Schedule I of the project in summer 2010
and completion of construction in fall 2010. Schedule II is proposed for construction soon after, pending
project design development, permitting, right of way procurement and City direction. The project
budget is not identified at this stage though it is anticipated that further definition of the budget will
come early in project design development.
Project Objective Statement
"Enhanced vehicle, bike and pedestrian transportation improvements throughout and around Redwood
Business Park, by 2010, that promote the development of the City-owned parcel and surrounding area
and that meet the expectations of the City of Ukiah, its residents and businesses."
Project Approach Statement
"Provide comprehensive engineering, cost estimating, project management and permitting services
through construction to. deliver a quality and cost-conscious project design and survey that achieves
Caltrans' and regulatory approval on schedule."
MetKodology Project Management Approach
Based on our understanding of the project, research, discussions with City staff and our site visits, we
have developed a project approach to address the key project issues. Our approach to ensuring
successful project delivery is based on answering the following questions. The approach is carried
forward into the project scope of work and schedule.
How will Winzler & Kelly listen and involve the City?
Because the project will involve many aspects of the City and will be highly visible within the City, our
approach to the project is based on carefully listening to the City and incorporating your requirements
into our work. This means listening to the City describe the project, involving the City in project
brainstorming meetings and workshops, and informing the City of the progress through meetings and
status reports. At the start of the design phase we propose to conduct a Design Workshop and site visit
to obtain City, Caltrans, PG&E and other input. The Design Workshop is an effective technique where we
include all stakeholders, such as the City's public works' engineers, maintenance and permitting
agencies early in the design to promote buy-in and identify possible hurdles.
How will Winzler & belly maintain thorough communication - eft the Cry's staff?
Winzler & Kelly will provide overall project management and maintain effective communications with
the City ptaff. This will be primarily with Alan Hasty, the City's proposed project manager. Our
management approach will first include the preparation of a Project Work Plan, which clearly outlines
our approach for managing the work, scope, personnel, schedule and budget. We will keep Mr. Hasty
appraised of the project progress and areas of concern through regular project status emails and
7Jl
4Y iflivd on L ckl
J
L ( ! k
monthly summaries that accompany our invoice. In addition, we will remain in constant personal
contact with Alan.
Hov 11 l y in the
As previously noted, Winzler & Kelly proposes to
conduct a Design Workshop and hold a site visit
with staff to obtain input at the start of the
design phase. The design workshop will be used
to achieve consensus and jump-start the design
phase. By bringing all stakeholders - especially
Caltrans -to one location and presenting and
addressing all concerns, issues are addressed
early and decisions can be made quickly. As
shown in Figure 2-1 the cost of making decisions
increases as projects progress into later phases of
design. Making decisions at the preliminary stage
of a project can result in saving time and money,
early coordination efforts often make the
differenceon fast-tracked projects like Redwood Business Park. Because Winzler & Kelly is a local firm, it
will allow for regular project meetings even on short notice
What are Winzler & .el ps Internal Management Systems and Methods?
We believe the keys to success on the Redwood Business Park Project are to have project management
systems in place that meet the following approach:
1. Assemble a team of experts that have a proven track record working together on similar
projects, minimizing the time needed to ramp up to speed and maximizing the skills developed
on delivering like-services,
2. Provide a core team that will be committed to the project in a dedicated capacity from the
notice to proceed to the completion of the contract or construction.
. Utilize the experience of our Project Manager and the close relationships our Caltrans
Processing Lead has developed working with Caltrans District 1. The project management and
permitting processes will be instrumental to ensure adequate progress, cost control, quality
control and schedule compliance.
4. Take full advantage of our team's local knowledge, site speck history and ongoing close
coordination with City staff to quickly address issues and prevent project inefficiency.' From our
recent experiences, we know what questions to ask and to whom to direct them both at the
City and at Caltrans. Rau and Associates will be closely integrated in our approach.
S. Be responsivel Our Project Manager's cell number is (707) 540-3376; please call if you need him.
This approach has been adopted for the project and is presented in more detail in the following
sections.
t(L~ ~lx "Ttrf{
Flow ,will in fer Kelly Control WMY?
Our Quality Control program is described in our Project Quality Manual. All of our project managers and
technical staff receive training in the proper application of the quality control procedures.
Our Project Manager, Matt Kennedy, will assign the Project Quality Engineer, Matt Winkelman, to be
responsible for quality assurance and for performing concept and interdiscipline coordination reviews.
We also have the option of involving our local in-house resources to provide expertise and insight on
environmental design considerations, LID, stormwater quality, constructability, traffic handling and
other areas requiring real-world, qualitative, discipline input.
How will i ier Kelly m$ 'n^ C he Critical path schedule?
We have a long record of successful compliance with design` schedules. Matt Kennedy, our
Figure 2-2
I
Project Manager will be responsible for schedule preparation and performance. The design'-
tasks have been broken down into a
SUBSTANTIAL
COMPLETION - ® ® ®
detailed work plan and a tentative
Roas~~ 1
I
critical path schedule has been
1
developed. This schedule will be f
o 1
regularly updated to track actual versus
o I
I
scheduled performance so that problems
W
I
<
1
can be identified and appropriate
,'PTRPIIJCEAL I
0 /
I
corrective action taken, if necessary.
PREbESIGN DEVELOPMENT I
10
'nME
Figure 2-2 shows our Project S-Curve
WOWS"OP 1
I
schedule tracking system, where we
I
I
track the actual versus budgeted
MME
schedule.
Methodology - "T` Lnic
Our technical approach is rooted in a clear understanding of the project survey and traffic needs, the
permitting/Caltrans review process and a "right=sized"technical design. With a thoughtful approach to
these. considerations, it will better position us to meet the proposed schedule and budget for this
project. Below is our technical approach to each of the items noted' above, including suggested or
possible additional subtasks to enhance the overall project or save costs (bold and underlined).
SLrl Uc Y "'s 4 iC C t{ a
Our understanding of survey and traffic needs for the Redwood Business Park TIP Project has the benefit
of much research and access to City staff for information. In addition, we have teamed with Rau and
Associates to bring abroad understanding of the overall Park development history, indispensible site
survey knowledge and related points of contact. Though not anticipated, if needed, they can provide
access to people such as Gary Akerstrom to provide historical context and perspective. Numerous
surveys and developments have occurred in this area over the years, but no contiguous mapping has
been developed. Because of this, we anticipate an aerial flight with ground control and supplemental
topography in the base scope of services.
ti~ Ilii,'i_d
As for traffic, the project holds challenges and
opportunities. Caltrans maybe a challenge; however, our
recent experience on the Orchard/Perkins widening project
has given us specific insight into Caltrans' likely approach to
the improvements at Talmage Road between Airport Park ; y - J JA
Boulevard and the SS Off: ramp and holds an opportunity to
meet their needs without multiple iterations. Based upon
our other experiences, Caltrans will be interested in
"standard" improvements, adequate right of way,
safety/sight distance considerations and no adverse impact
on their mainline/SB off and on-ramp operations. Another project traffic consideration: because of the
tight schedule and because traffic signal hardware can take upwards of 3 months to procure, we will
need to provide adequate time in the contract, or alternatively, h2re-g Prchase the loa~a~lead hardware
for the contractor. Because there are no federal funds in the project, the pre-purchase of this traffic
hardware can be advantageous and can help ensure timely project completion. If any poles fall within
the State right of way, those poles can require special Caltrans inspection of the factory welds, which
adds more time to delivery. Our approach will be to locate all poles outside of the State right of way.
Other project specific traffic considerations are presented below under the "right-sized" technical design
discussion:
P ri "t Ft vje,7`, Process
Our technical approach' includes a comprehensive review of the existing Encroachment Permit that the
City has on file at Caltrans. Though the permit expired in 2009, we have spoken to Caltrans and believe
that the existing permit can still be used (in tandem with a rider permit) to complete the improvements
along Talmage Road for this project (Elements 1 & 2)., Our design will look to maintain 12-foot lanes
along Talmage, maintain the shoulder/bike lane, and improve sight-distance at the SB off-ramp if
possible. From one of our field investigations, it was evident that vehicles are turning left from the SB
off-ramp and could be contributing to the off-ramp back up. To mitigate this and improve traffic
circulation and safety for the City and Caltrans, we would
propose a physical median on Talmage Road at the off-ramp to
ensure right-only movements. Once the design preliminary - , i
improvements are identified, we will review them with Caltrans
(Jim Shupe, and others as applicable), complete the application,
proactively bird-dog the application through the various
functional groups at Caltrans District 1 and answer questions re
that may arise from Caltrans' review. We are confident that our
Caltrans' relationships, in tandem with our Eureka location by
District 1, will give the City a significant ADVANTAGE in
procurement of permitting for the Talmage Road improvements.
In addition, we believe that the project, if developed without consideration of environmental permitting
requirements could be delayed beyond the desired construction window. To prevent this, we are
proposing an optional parallel envlrsnr gnWl cAeslan revle~r As task to evaluate the impact of the
P; L! ,I I';;l,.-
proposed design on the permitting process and timeline. As best possible, the project will be designed
to avoid permitting triggers and self-mitigate. Our environmental lead can be a resource early on in the
project to help guide the design away from proposed design components that could be time intense for
permitting. This will be especially important at Element 5, 6;7, 8 9 and possibly 10 (contaminated
materials). Our experienced environmental permitting personnel bring a unique environmental
perspective - getting projects built! We keep in mind the goal of project completion, while ensuring the
environment is protected and CEQA/regulatory concerns are addressed.
To ensure that the project design is "right-sized" - meaning that =
it is comprehensive and meets the Project Objectives, yet it is
i
designed to fit within the physical, right-of-way, environmental,- a 4
community and budget constraints, we have begun advanced
conceptual design on the project and present below our specific
is
F
technical approach to key project elements.
d, 5, -These Project Elements, among other _
r
aspects, represent key civil and traffic engineering components
of the overall project. On the next page, we illustrate our
L wow-,
advanced conceptual design on Exhibit 2.1(A, B, C) and Exhibit'
2.2, for the Talmage Road widening/signal improvements (Elements 1 &2) and the proposed southerly
transition/roundabout (Elements 5 & 8), respectively.
Exhibit 2.1 A(Talmage Road) illustrates the new westbound left turn lane, maintains 12-foot lanes
(Caltrans), proposes a physical median adjacent to the SB off-ramp (Caltrans), recesses the Airport Park
left turn pocket and revises the SE curb return (due to existing signal damage). A few key
items/constraints at his intersection include: Caltrans involvement, gas main vaults at the NW frontage,
lane alignments (5 west vs. 6 east plus wide shoulder), truck turning movements, right-of-way width,
and State right-of-way. Exhibit 2.1 B is the same layout as the base RFP proposal, except that it has been
shifted south to allow for significantly improved alignment across the intersection (traveling along
Talmage).
Exhibit 2.1 C proposes a different approach. As an alternative, we believe that a quick, gggionai revieuv
of he turning movements of the intersection Mement~l could potentially support the installation of a
split phase signal with overlap movements. If true, the widening of Talmage would not be necessary, the
encroachment permit procurement would be simplified and the cost of the project would be reduced.
I'l mial 4"n Vc~~,,Jcd P.ij:o, 9
~ f
77 tt1 - I! f fLl/
~a
Exhibit 2.2 (Roundabout) illustrates a three-leg roundabout layout to accommodate the primary traffic
movements anticipated at this intersection. A transition taper that avoids the "wet zone," east of the
existing RCP cross culverts, is proposed and it then joins the roundabout at the intersection of Airport
Road. Avoidance of the wet area may save the City considerable time and expense related to permitting
of any fills within that area. In addition, since the roundabout for this low volume intersection/location
would be one lane, the 4-lane Airport Park Boulevard would more naturally connect in a 2 or Mane
configuration.
Because of the anticipated truck-related development at the southern most end of the Park, the width
of the lane around the roundabout, along with surmountable curbs/median and widened shoulders, has
been set to accommodate a WB-50 truck design vehicle (as shown in the exhibit).
Exhibit 2.2
_ l
A
C~ y
stt111; _ 6`!? R L'.ll~;U
z ?V -With respect to civil and geotechnical engineering, the existing pavement section along
Airport Park Boulevard in the area of Element 3 is 3" of Class B Asphalt Concrete over 12" of AS (or
alternatively 4" over 12" of the same materials) and was constructed in 1996. Based upon visual
inspection, the pavement condition is very poor with extensive alligator cracking, that noted, it appears
as though the failure is primarily within' the pavement section since AC surface distortions such as
rutting, settlement, and other base failurertype symptoms are not prevalent. The pavement condition
will likely require reconstruction or recycling to provide an acceptable design life for the anticipated
traffic index (TI = 8). Based upon City comments, a standard section of conventional AC over AS would
be preferred to a deep lift of AC for underground utility access reasons. For this proposal, we did
preliminary evaluations for the potential pavement section and determined the following: assuming an
R value of 5 (conservative for this application) and TI = 8, a potential AC/AB section would be 5"AC over
18"AB. That noted, the TI of 8 for this arterial roadway should be reviewed considering the level of truck
traffic serving major anchors Wal-Mart, Friedman's, Tractor Supply, Staples, Les Schwab, Brewery, etc
and the proposed future trucking operations to the south. A TI = 9 would result in a section of VAC over
20"AB (R = 5) and TI =10 would require 7"AC over 23"AB. All of the section dimensions above could be
reduced pending the final R value determination.
An optional, more sustainable low impact design (LID) a
approach to extensive removal, off-haul, import and placement of new material to achieve the conventional x
pavement section would be the id &a m in
Ploce ~ ~
~ecvc/fna (CFtP&8D method. Based upon preliminary
~evaluation, the project is a good candidate for the CFIPR
method because of the thickness of the existing pavement
section and adequacy of existing materials. If the section is
too thin, the machine will get into the native soil/clay layers
beneath the pavement section.
The operation would likely begin with pulverization of the existing pavement materials due to curb and
gutter perimeters (sides/medians); next, a predetermined thickness would be subtracted from the top
(allows for Cold Foam process next with associated swelling and the material can be stockpiled at the
City yard and reused for potholes, etc); the Cold Foam process would then be performed, providing a set
amount of space (i.e. 3 inches) from the lip of gutters or final finish grade. The CFIPR method has many
potential benefits for the Redwood Business Park Project: it is a "green" LID oriented technique
(recycling), it is cost effective, and it may be constructed more quickly than a conventional AC/AB
section. The method is very sensitive to moisture content and therefore has limitations on what time of
the year it can be used. This may be one key factor to evaluate since our schedule has many other
drivers. If the CFIPR method is desired, we have Raney Geotechnical, the leading firm on the West Coast
for this technology, on our team to provide those optional services so that the City knows that this
process will be designed for success.
:pit
CJ;
Memento -
At the South State Street/Hastings Avenue intersection, we recognize that there are many design
considerations and further evaluations from a traffic and electrical engineering perspective that will be
required early in design to ensure the proper design solution. Expanding right of way to the north will be
part of Element 10 due to the location of the existing sidewalk and the need for additional width for the
left turn pocket. That said the extent of the acquisition and layout of the improvements will need to
evaluate many vying interests: The property owner has not been approached yet about this work and
could have reservations about the strip take due to existing uses and impact to existing trees. Also, the
City owns >the property to the south and could try to utilize that property in the design; however this
approach is complicated by the short property length along Hastings and the'FAA jurisdiction over the
adjacent airport property.
There is an existing utility pole on the north side that will likely require relocation. Overhead power and
communication lines (primary and distribution) run along both sides of South State Street. The pole on
Hastings Avenue is not served by the poles along South State Street, but instead, off of a pole on
Washington Avenue. The pole serves the corner property ("Timberlake") and relocation will require
coordination with the other overhead utilities to avoid conflict and offset requirements. In addition, the
traffic signal poles on the northeast corner will require relocation to account for the new curb return for
the relocated face of curb to the north (10-12 feet for the new turn lane, possibly more if any bike lane
width is desired since Hastings Avenue is currently a narrow 28' wide). Finally, the evaluation should
I Exhibit 2.3 ~I
~F
G
TR 'N Pit
include alignment with Washington Avenue for the proposed intersection design as well as future
improvements on the Washington Avenue approach.
Exhibit 2.3 illustrates the improvements for the new left turn pocket, assuming a northerly shift. As you
can see, the back of the sidewalk is less than 10 feet from the existing structure near the corner, and
impacts the property frontage. An alternative design could include use of the City parcel to the south,
reduced lane widths, and narrowed sidewalk; we would present both options at the design charette for
City consideration.
, -These elements will have their share of
challenges, however, they are not perceived as critical path
considerations when compared with the others and because
they are relatively straight-forward improvements; in
addition, some are a secondary City priority. Element 11 may
need to be pushed up to Schedule I to ensure that the lateral
installation does not require trenching in the new pavement
installed during Element 3. Similarly, Elements 6 and 7 should
be evaluated early in the process to determine any regulatory
concerns. As an option, a thorough review of the Mitigation Monitoring Plan and COA's from the
Adopted OR would provide a solid first step.
Ham: &i -,ff -The analysis above of some of the project "elements" illustrates the depth of
this project due to the numerous improvements at different, distinct locations. Projects of this nature,
those that have compiled multiple sub-projects, require overall collaborative efficiencies in research,
survey, management, communication, permitting, and construction; however, each location will present
unique challenges for design and will require the associated effort to deliver the "right-sized" solutions.
CRY Pr~-4'J-'4 ffiformajioll -ice
We understand that our role is to be proactive, provide consultation and to bird-dog the project through
to the construction bid request phase. We will request as minimal assistance from City staff as possible
to keep the project on schedule. That said, it is our expectation that if we contact the City for input on
the project, we will have a direct line to Alan Hasty for prompt answers. We too will be responsive to
City inquiries and contact, completing the loop for true communication. Both Winzler & Kelly and Rau &
Associates have worked for the City previously, understand how the City works and are familiar with the
local process. This will be a benefit to the City and reduce the amount of City efforts.
It is our expectation that the City PM will be responsible for identification of other project stakeholders
within the City, distribution of the PS&E for review, consolidation of City comments and active tracking
of the project through City review. Because of schedule, it will be critical that the City PM gather
feedback from all City stakeholders early in the design phase (by the 30% design level). Significant
changes in direction after that point could result in lost time and inefficiency. It is anticipated that City
reviews will be limited to 2-weeks, though this can be discussed during project kickoff.
1
10l
X1'1_
if .Iti_ I
The City will be asked to waive any City permit fees associated with encroachment of City streets and
will also reimburse our team for any fees to procure project documents and information from other
agencies (i.e. Caltrans, PG&E (natural gas), etc).
At this time, it is assumed that the City will provide all necessary property appraisal, acquisition and
related services outside of the proposed right-of-way survey services scoped.
1
TRANS J
A work x
The work plan presented below is intended to build upon the discussion in Section 2, Scope of Services. In some cases,
the core tasks and deliverables identified in the RI:P have been reorganized and/or paired with other services to
correlate with the anticipated work flow. The original scope and new location of the RFP scope items are in the appendix
for your reference, if needed. The final work plan was developed to be simple, yet comprehensive, and built
chronologically to ensure coverage of known and anticipated tasks.
All of the tasks below will be performed for Schedules I and II (as applicable). The work plan includes proposed submittal
milestones that are shown in the Project Schedule in Section 4. Our key assumptions for the work plan follow below for
consideration.
TASK i Project Management trs Processing
This task includes preparation for and attendance at the project kickoff and project milestone meetings. The kickoff
meeting will include a review of the project issues and the associated rehabilitation options and will address issues such
as schedule, critical path items, project concepts and overall project review. Project meetings (4), including the Design
Charette at the 30% level, are anticipated at scoped project milestones and regular check-in points.
Winzler & Kelly will submit progress reports each month summarizing the work accomplished, critical issues requiring
resolution and budget status. The progress reports provide the City an at-a-glance summary of the major issues and
overall project status.
Winzler & Kelly will perform an in-house quality control effort, including review by senior staff. The OA/QC effort will
also include review of subconsuitant documentation.
Winzler & Kelly will prepare a project schedule identifying all major tasks and milestones through to construction bid
phase. The Project Schedule will be developed in MS Project and distributed for City review and concurrence.
TkskiC
Winzler & Kelly will obtain a Caltrans Encroachment Permit for the proposed improvements along Talmage Road, within
State Right-of-Way. We will coordinate the proposed improvements with Caltrans and prepare/submit the
encroachment permit application. We will follow the review process and meet with applicable functional groups for
further coordination. This task will include preparation of responses to any requested revisions by Caltrans for final
approval.
Task 2 Preliminary Surveys and Topographic lapin
° &Corr l . _ ,'Sr LN&Jnfo
® Set up survey control network for project mapping by GPS and conventional methods.
Include two HPGN control points for Caltrans Control and two benchmarks on 1929 elevation datum.
Lay out a control network which includes City Street Monuments and monuments from Records of Survey or
Subdivision Maps which establish the street rights-of-way. Establish control points which are convenient for
construction, but which can be protected through the construction process.
hi~,± 1$,
e tlv F ~9 .,i i'.
is
T Kr h~lti;l..t 1C.~ ~ K
Collect data on RTK GPs system, where feasible, for location and elevation of manhole covers, valve box covers
on water valves, storm drain manhole covers, grates, etc.
Place andSwWAadaIPkn&A P 6.1 F - ~ Its
Place and survey the location of survey panels for aerial mapping.
® Establish vertical control on five or six fire hydrants near pertinent elements of the project.
Coordinate work with aerial survey.
fa U"
e Consultant will survey the location of existing rights-of-way monuments and pertinent property lines and reduce
that data to the survey database.
Peffbim d TOPOMWC &"60
® Acquire detailed topographic mapping, including (wherever applicable): spot elevations at back of walk, face of
curb, gutter flow lines, edge of gutter pan, lane lines, center of street, curb returns, curb storm drain inlets,
storm drain junction box rims, sanitary sewer manhole rims, water distribution system valve covers, dry utility
splice boxes, irrigation controllers, signal standards, signal controllers, signal splice boxes, lighting standards and
lighting controllers/splice boxes, utility poles and guy wires.
compye
Import the data from the ground-based surveys into the DTM file from the aerial photogrammetrist.
Include boundaries of street rights-of-way.
® Prepare and transmit deliverables to design team
Provide hard copies and electronic files of mapping to Design Team.
Hard copies of the mapping will be produced at a scale of V = 20 feet with one foot contour intervals and spot
elevations to one-tenth of a foot, for a total of 13 sheets.
® Hard copies will have Consultant logo and each sheet will be signed and sealed, but borders for project drawings
will not be included.
Asympffons
Mapping will be consistent with deeds and maps of record
No significant discrepancies or ambiguities requiring a Record of Survey Map to disclose them will be required
Mapping of wetland delineations or other botanical or biologic resource not included
"Task fAnrppl
Consultant will prepare final right of way plans and legal descriptions for associated project right of way acquisition.
Pr 7
- P
® Prepare individual plats to show existing right-of-way, proposed new right-of-way boundary, and area to be
acquired by the City of Ukiah or Caltrans.
® Submit to Design Team for review and approval.
• Upon approval from the Design Team, submit to Caltrans and the City of Ukiah for review and comment.
o Confirm the form and content for plats and legal descriptions for right-of-way acquisition.
• Confirm information required by right-of-way appraiser.
® Prepare individual legal descriptions for right-of way acquisition by the City of Ukiah.
I ri h-'L"'JLd 20
f:
~ of
® Submit to Design Team for review and approval.
® Upon approval from the Design Team, submit to Caltrans and the City of Ukiah for review and comment.
pie
'empm
® Make changes and resubmit documents to Design Team, Caltrans, and City of Ukiah.
® Coordinate with the Right-of-Way Acquisition Appraiser.
® Obtain permission from landowners to stake the proposed acquisition.
Stake the proposed area to be acquired.
Assmpffons
• There will be no fees from agencies to review the right-of-way plats
and legal descriptions; if Caltrans has fees associated with the
review, the City of Ukiah will pay the fees.
® We have budgeted for one revision to the documents.
• There will be two properties involved in right-of-way acquisition: at
the intersection of Airport Road and Airport Park Boulevard (City of
Ukiah) and at the intersection of Hastings Avenue and South State
Street (City of Ukiah). Other locations of right of way acquisition, if
required, are optional.
Final Monurmentation of right-of-way not included
Records of Survey for new right-of-way not included
'A OT
o Research geologic maps and reports for the area.
Research City Files concerning pavement failure.
e Research pavement failures at Friedman Brothers Store on Airport Park Blvd.
Research, solutions instituted by Friedman Brothers Store.
® Mark sites for Underground Service Alert (USA).
• Mark and deliver samples to laboratory for testing.
• Consultant's laboratory will test for moisture/density (8 each), coarse and fine gradation (3 each), and maximum
wet density (3 each).
• Tests will include: Atterberg Limits (3 Each), Remolded Shear (3 Each), Soil Corrosivity (3 Each), and R-values Q
Each).
C. T m
Assemble pertinent maps and laboratory results.
• Calculate structural sections required at various locations.
® Discuss findings concerning pavement failure on Airport Boulevard
0 Make recommendations for structural sections and sub drainage at various locations.
i
5 mpfions
® There will be no retaining walls and therefore no borings required; all soil sampling work can be done by hand
digging methods.
Traffic control not anticipated due to hand-work outside of roadway
`has n erin Construction Document Preparation
The purpose of this task is to present the preliminary design, including planimetrics, proposed rehabilitation areas,
typical sections and associated details for City review and approval. These plans will be used as the basis of design for
the final design tasks and initial plans for Caltrans Encroachment Permit Coordination.
Winzler & Kelly will prepare plans and preliminary cost estimates. All design shall be in accordance with City of Ukiah
Standards and State Standards where applicable. Task shall include preliminary utility contact, and initiation of
coordination with
PG&E (natural gas), City of Ukiah Electrical, City of Ukiah Water and Sanitary Sewer, Comcast, and AT&T for potential
efforts to accommodate the transportation improvements.
The preliminary plans shall be sufficiently detailed to serve as the basis for completion of the Design Workshop and the
basis of the 60% submittal. Comments and recommendations provided by the City shall be incorporated into the improvement plans as part of thisg f ' S r,
Scope of Services.
Deliverables: Plans (22x34) - 5 copies i F f
Plans (11x17) -1 copy
Technical Spec's (outline) - 5 copies
Estimated Construction Cost - 5 copies j
r"wk.gels (60 9OXP
Winzler & Kelly will perform the following work as necessary to complete the detailed design of the project. Design work
shall include roadway rehabilitation paving, pavement structural sections, pavement striping and markings, signing,
traffic control plans, grades, ADA ramps, streetlight conduit and boxes, signal improvements, slopes, and erosion control
for the project.
We will prepare detailed improvement plans for the project. Plans will be prepared at a scale of V=20' and V=40'
(unless otherwise coordinated with the City). Plans will include typical street sections, street improvement plans,
demolition plans, construction details, standard details, utility plans, cross sections (optional) and pavement delineation
plans (optional). Streetlight conduit plan information will include point of connections (POCs).
The Project will utilize the City's current Standard City Boilerplate for incorporation into the Specification Book, along
with the Technical Specifications. Winzler & Kelly wilt assemble the complete specification book, unless otherwise
directed by the City.
We will submit five (5) sets of improvement plans and specifications to the City for review and approval. Comments and
recommendations provided by the City will be incorporated into the final plans as part of this Scope of Services.
Comments on the 90% submittal will be incorporated and resubmitted under Final Design as the Bid Set.
.1li'd-I vt4iitdCap, 22
I
t f =
PARN
it is anticipated that a total of two formal submittals will be made (60'%, 90%) for this task.
Deliverables: Plans (22x34) - 5 copies
Plans (11x17) -1 copy
Technical Specifications - 5 copies
Estimated Construction Cost - 5 copies
Winzler & Kelly will prepare final plans, special provisions, and construction cost estimates (engineer's estimate) for
bidding purposes. Construction Documents from this task will be the "bid set" and therefore no comments will be
received from the City on this submittal. Original plan sheets shall become the property of the City after approval and
acceptance by the Department of Public Works.
Deliverables: Plans (22x34) - 25 copies
Technical Specifications - 25 copies
Estimated Construction Cost - 5 copies
PS&E electronically -1 CD (plans - 2007 ACRD/PDF, Specs'- PDF/word, Estimate - PDF/excel,
schedule - MS project)
Mylar set PS&E -1 Set
Optional Tasks
The following tasks are proposed as "optional" for consideration by the City. These tasks are not included in the base
scope of services, but individual tasks may be required pending City direction for design or if our technical support is
requested during later phases.
Mm. X
_ i
Based upon initial site investigations, review of the associated EIR and our
understanding of the proposed project design elements, permit processing -
through' resource agencies may be required. Agencies that could have f
jurisdiction, pending final design, include the Army Corps of Engineers, the
regional water quality control board, or others. ti _ F k
The current scope of services includes only survey related to the anticipated right of way acquisitions, however, if that
assumption changes, Winzler & Kelly can provide these services, including notices to property owners, property
appraisals, negotiations and offers, and final strip take acquisition.
Because "Elements" 1 through 11 are related to mitigation measures in the original business park development EIR, it is
assumed that the Transportation Improvements for the Redwood Business Park ("Project") will be covered under that
existing CEOA document. That said, the EIR is dated, the final improvements could be modified, or other changes could
occur during the engineering phase that require a supplement to the EIR. If this optional task is exercised, Winzler &
Kelly will work closely with the City to clarify the implications of design decisions on the updated environmental
compliance process. Our goal will remain unchanged, get the project improvements prioritized and built as soon as
possible.
a
PPt ri:, , ;C`1 -OF f t J~
'A L, D F' _
This task is not anticipated based upon the current information, however, should it become part of the effort, Winzler &
Kelly has the in-house resources to address the project needs. The Hazardous Material services could be limited to
preliminary background investigations, historical review and preparation of technical specifications to address soil
handling during construction.
Although not required under CEQA, a Phase 1 Initial Site Assessment Corridor Study may be requested; the following is a
typical scope of services for these services. It is assumed that the project will extend to a maximum of 3 feet below
ground surface within the project area. The following subtasks are proposed if Caltrans requests a corridor study:
a) Complete a physical area inspection.
b) Obtain and review federal, state, and local database lists for potentially hazardous site conditions in the project
and surrounding area (1,000-foot radius search). The 1000-foot radius will ensure that large plumes which may
not have originated near the project, but may have traveled a significant distance away from the source via
groundwater or trenches to the site, are identified.
c) Perform a review of historical Sanborn Insurance maps (if available).
d) Perform a review of historical aerial photographs
e) Review regulatory agency files to document the types and levels of contamination identified at each site along
the route of the project.
f) Prepare a summary report presenting the findings with recommendations. The report will include a map that
delineates site conditions, (such as potential contamination and estimated groundwater elevation) that may
affect the project. The report will include a table for of potentially contaminated sites and a listing of the
chemicals of concern.
A response plan will be incorporated into the specifications to inform the contractor of the proper disposal location for
the applicable classification(s) of contaminated material. An estimate of contaminated material to be encountered will
be provided in the bid documents based upon available record information.
NF s B
}t~.~ti sir
our team will provide assistance to the City during the bidding of this project. We will attend a pre-bid meeting and
assist with responding to questions and preparation of addenda. The City will be responsible for advertising this project.
Deliverables: Pre-Bid Meeting Attendance
Contractor Questions/Clarifications
Addendum
We will provide engineering support during construction from the Bid Phase through project closeout. Proposed work
will include the following tasks:
Attend Pre-construction Meeting
RFIs - Respond to contractor questions on Contract Documents
® Submittals - Review contractor submittals or shop drawings for conformance with the Construction
Documents
® Change Orders - Assist with change order evaluation
® Site Visits
• Record Drawing Preparation (from contractor redlines)
