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Home My WebLink About2010-01-20 CC MinutesCITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 January 20, 2010 6:00 p.m. 5:30 PM Photo Session and Refreshments ROLL CALL Ukiah City Council met at a Regular Meeting on January 20, 2010, the notice for which being legally noticed on January 15, 2010. Mayor Thomas called the meeting to order at 6:04 pm. Roll was taken with the following Councilmembers present: Landis, Crane, Rodin, Baldwin, and Mayor Thomas. Councilmembers absent: None. Staff present: City Manager Chambers, Assistant City Manager Sangiacomo, City Attorney Rapport, Director of Public Works/City Engineer Eriksen, Deputy Director of Public Works- Engineering & Streets Division Seanor, Grant Administrator Mills, Finance Director Elton, Community Services Supervisor Merz, Director of Public Safety Dewey, Electric Utility Director Grandi, Temporary Electrical Engineer Sauers, and City Clerk Currie. 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Regular Minutes of September 2, 2009 b. Regular Minutes of December 16, 2009 M/S Rodin/Landis to approve the Regular Minutes of September 2 and December 16, 2009, meetings as submitted. Motion carried by an all AYE voice vote. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR 6:06:58 PM M/S Rodin/Landis to approve the Consent Calendar items 7a-7f: a. Report of Disbursements for Month of December 2009 b. Approval to Terminate Lease with North Coast Railroad Authority for a Portion of Railroad Depot Property Leased and Approve Budget Amendment to Transfer Funds Set Aside for Lease Payments to Be Used for Skate Park Construction Costs C. Update Report Regarding Status of Water Emergency Conditions Necessitating Emergency Resolution to Expedite Construction of Oak Manor Drive Water Well d. Report of Acquisition of Professional Engineering Services from EBA Engineering for Preparation of the Annual Report and Filing Respective Data with State Geotracker Services for the Ukiah Landfill e. Update Report on Local Emergency Declaration Regarding Drought and Water Shortage Status CC 1/20/10 Page 1 of 7 Award Purchase of the Electrical Switchboard/MCC for the Oak Manor Well Construction Project to Consolidated Electrical Distributors, Inc. in the Amount of $68,323.54 Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None. Adjourned to closed session 6:08 pm Reconvened in Open Session with no reportable action 6:28 pm 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Mike Peterson spoke on the railroad depot expressing his thoughts on a tourist train operating on the rails, railroad museum, and cafe possibilities at the site. He also stated his concerns regarding vandalism at that site. 6?9:49 PM JR Rose, senior advocate, spoke regarding the protection of seniors in mobile home parks and requested City Council take into consideration that other cities have not faced litigation for offering protection and stated he is working with Mendocino County on this same issue. 6:33:42 PM 9. PUBLIC HEARINGS (6:15 PM) 10. UNFINISHED BUSINESS a. Discussion and Direction Regarding Solid Wastes Systems Offer Regarding MSWMA's Recent $0.50 Per Ton Surcharge Increase 6:35:10 PM Director of Public Works/City Engineer Eriksen and Deputy Director of Public Works-Engineering & Streets Division Seanor presented the item. Recommended Action(s): Direct staff to accept the offer from Solid Waste Systems (SWS) to utilize the revenues from the revenue stream of the electronic recycling to pay $0.50 per ton increase to the Mendocino Solid Wastes Management Authority (MSWMA) surcharge for the time prior the review and adjustment. Public Comment Opened 6:38 pm Public Speaking to the item: Mike Sweeney, MSWMA, 6:38:47 PM and Bruce McCracken, SWS 6:47:16 PM. Public Comment Closed 6:50 pm M/S Landis/Baldwin to approve the Recommended Action. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None. d. Reject All Bids Received for Ukiah Skate Park Specification No. 09-16, and Authorize Staff to Re-Bid the Project 6:50:01 PM Project and Grant Administrator Mills and Assistant City Manager Sangiacomo presented the item. Recommended Action(s): Reject all skate park bids due to insufficient funds available, authorize staff to re-bid the project, and approve specification 10-02 for advertisement. CC 1/20/10 Page 2 of 7 MIS Crane/Rodin to approve the rejection of all skate park bids due to insufficient funds, authorize staff to revise the scope to funds available, publish the drawings to the city website, and bring back to City Council for approval to bid. 6:55:15 PM Public Comment Opened 7:02 pm Public Speaking to the item: Justin Capri, President of Stake Park Committee, 7:02:19 PM ; John McCowen 7:07:27 PM; and Mo Mulheren Wattenburger 7:12:46 PM. Public Comment Closed 7:20 pm Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None. Recessed at 7:25 pm Reconvened at 7:30 pm b. Council Consideration and Action on Authorizing a Workforce Reduction, Direction to City Manager Regarding the FY 2010-2011 City Budget Process, and Direction to City Manager to Make Additional Deficit Reduction Recommendations In the Process of Developing the FY 2010- 2011 City Budget 7:30:59 PM City Manager Chambers presented the item. Finance Director Elton was available for questions. Recommended Action(s): Council approve items 1, 2, & 3 as outlined in this staff report, authorizing a work force reduction as outlined on Attachment #2, and directing the City Manager to begin a budget process incorporating the directives as outlined in item #2 and #3, which include development of further recommendations for work force cost reduction and re- organization of service delivery. Public Comment Opened 7:54 pm Public Speaking to the item: Rick Kennedy, Sanitation District (UVSD) 7:54:14 PM; Bob PM; Rick Sands, Water Utility Engineer Spe Public Works Maintenance 1 8:12:26 PM; Lin Kennedy 8:18:17 PM. Public Comment Closed 8:19 pm District Manager of Ukiah Valley Mandel, GIS Coordinator 7:57:30 cialist 8:07:33 PM; Richard Dale, Sa Sanders 8:15:04 PM; and Rick Councilmember Baldwin made a motion to authorize a work force reduction as worded in number 1 of the staff report eliminating vacant positions PT - HR Receptionist/Clerk, Purchasing Technician, and Public Works Maintenance 1, Economic Development Coordinator, Sr. Equipment Mechanic; number 2 as worded; and number 3 direct the City Manager to include recommendations for re-organization, including enterprise funds, to reduce deficit spending, and to maximize the organization's ability to continue to deliver services. A process to include pursuit of alternative funding for city museum positions outside the general fund. The rest of the wording to remain the same. 8:26:15 PM Motion failed due to lack of second. CC 1/20/10 Page 3 of 7 MIS Rodin/Landis to approve the Recommended Action. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, and Mayor Thomas. NOES: Councilmember Baldwin. ABSENT: None. ABSTAIN: None. C. Voluntary Salary Reduction by City Manager and Consideration and/or Action on Proposal for Voluntary Reduction of Salary by Department Heads 9:08:29 PM City Manager Chambers presented the item. Finance Director Elton was available for questions. Recommended Action(s): Approve the City Manager and Department Head unit's Voluntary Salary Reduction of 5% of base pay through June 2011. M/S Landis/Rodin to approve the Recommended Action. Public Comment Opened 9:11 pm Public Speaking to the item: Katie Merz, Community Services Supervisor. Public Comment Closed 9:13 pm Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None. 11. NEW BUSINESS a. Authorize the Budgeting of Surplus Funds for the Purpose of Creating a Police Narcotic Canine Program in Fund 105.2001.800.000 9:13:46 PM Director of Public Safety Dewey presented the item. Recommended Action(s): Authorize the budgeting of surplus funds in account 105.2001.800.000 for the purpose of creating a police narcotic canine program. M/S Crane/Landis to approve the Recommended Action. Councilmember Rodin and Mayor Thomas to work on a letter, signed by the Mayor, to the Legislators explaining the problem of narcotics and school funding including the negative effects on the educational system. 9:20:21 PM Public Comment Opened 9:22 pm Public Speaking to the item: John McCowen Public Comment Closed 9:23 pm Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None. b. Approve the Pole Replacement Project, Specification 09-11 Change Order to Replace 16 Additional Wood Poles in the Amount of $66,369 and Approve a Budget Transfer in the Amount of $96,369 ($66,369 Contract Change Order Plus $30,000 Materials) 9:26:56 PM Electric Utility Director Grandi and Temporary Electrical Engineer Sauers presented the item. Recommended Action(s): approve the change order to pole replacement project, Specification 09-11 to replace 16 additional wood CC 1/20/10 Page 4 of 7 poles in the amount of $66,369 and approve a budget transfer in the amount of $96,369 ($66,369 contract change order plus $30,000 materials). C. d M/S Crane/Baldwin to approve the Recommended Action. Public Comment Opened 9:28 pm Public Speaking to the item: Linda Sanders Public Comment Closed 9:29 pm Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None. Electric Utility Substation Construction Project Update - Engineering and Procurement Electric Utility Director Grandi presented the item. Temporary Electrical Engineer Sauers was available for questions. Recommended Action(s): electric utility substation construction project update - engineering and procurement. City Council received the report. Discussion and Possible Action Regarding Council Board, Committee, and Commission Appointments 9:42:04 PM Mayor Thomas presented the item. Recommended Action: Discussion and appointment of City Councilmembers to various boards, committees, and commissions. By Consensus City Council agreed to the following Council Committee and Board Appointments: COMMITTEE Councilmember Greater Ukiah Chamber of Commerce Liaison Thomas ex officio Landis/Alternate City Selection Committee Mayor (if a seat is obtained) Council/ County Supervisor Committee Crane/Rodin Investment Oversight Committee Thomas Library Advisory Board Thomas Landis/Alternate Main Street Program Board of Directors Thomas ex officio Landis/Alternate Mendocino Council of Governments (MCOG) Rodin Thomas/Alternate Mendocino County Inland Water and Power Baldwin Commission Thomas/Alternate Mendocino Solid Waste Mgmt. Authority Crane (MSWMA) Landis/Alternate CC 1/20/]0 Page 5 of 7 Mendocino Transit Authority (MTA) Board of Directors Thomas Baldwin/Alternate Northern California Power Agency (NCPA) Crane/Thomas Electrical Utility Director/Alternate Transmission Agency of Northern California (TANG) Crane/Public Utility Director Russian River Watershed Association Landis Rodin/Alternate (possible attendance RRWC meeting also) Sun House Guild ex officio liaison Thomas Ukiah Valley Sanitation District (UVSD) Crane Baldwin/Alternate Economic Development & Financing Corp. (EDFC) Landis Rodin/Alternate City/County Leadership Group City Manager/ Baldwin Mendocino County Local Area Formation Commission (LAFCO) Rodin (if a seat is obtained) Solid Waste Sub-committee Landis/Thomas Friends of the Palace Rodin Ukiah Players Theater Landis Mobile Home Park Issues Ad Hoc Baldwin/Thomas Eminent Domain Ad Hoc Landis/Rodin Court Facilities Planning Ad Hoc Rodin/Landis Code Compliance Ad Hoc Crane/Thomas Redwood Business Park Ad Hoc Crane/Landis Strategic Planning Ad Hoc Committees (created to assist with 08/09 budget) Sales Tax Sharing Crane/Rodin Municipal Service Review Landis/Rodin Capital Improvement Program Thomas/Crane Strategic Sub-Committees /Communications Thomas/Landis Financial Policies Baldwin/Crane The Planning Group schedules and plans Strategic Planning meetings- City Manager/Crane/Rodin 12. COUNCIL REPORTS Councilmember Rodin reported that the City and County tax sharing committees have met twice working on a master tax sharing agreement, finalizing discussion principles around annexation which will be brought before the respective boards. Rodin also reported on her attendance to a trail symposium in Fort Bragg at which she toured the GP Mill Site. 9:49:07 PM CC 1/20/10 Page 6 of 7 Councilmember Landis reported that the Eminent Domain ad hoc meeting has occurred and another meeting is scheduled for January 26, 2010. Landis reported that the Economic Development & Financing Corporation (EDFC) Meat Processing Plant Committee released their report to the public; forums are being looked at to present report information. Councilmember Landis reported she is still working on Biomass feasibility and on January 29, 2010, Mike Fay, who had a story written about him in the October 2009 issue of National Geographic entitled The Super Trees by Joel Bourne, is speaking at Mendocino College. Landis also reported she is going to a Small Towns Tour, sponsored by Smart Growth, in Seattle, Washington and will not be in attendance at the February 3, 2010, City Council Meeting. 9:51:51 PM Councilmember Baldwin reported that he and Councilmember Rodin worked on the City View Trail. 9:56:50 PM Mayor Thomas reported that the meeting protocols Council has in place will remain and suggests considering having workshops one day a month starting at 5:00 pm prior to Council meetings that will be devoted to specific topics and opportunities for a more informal dialogue with citizens. Mayor Thomas also requests the Russian River Flood Control application for water behind the dam and the city's response be added to a future agenda. 9:58?4 PM 13. CITY MANAGER/CITY CLERK REPORTS City Manager Chambers inquired if City Council would like to schedule a workshop to discuss the City's relationship with the Ukiah Valley Sanitation District. City Council indicated they do want the meeting or workshop scheduled. 10:00:50 PM Adjourned to closed session and the Ukiah Redevelopment Agency at 10:02 pm. 14. CLOSED SESSION - Closed Session may be held at any time during the meeting a. Conference with Labor Negotiators (§54956.8) Agency Representative: Jane Chambers, City Manager Employee Organizations: Department Head Unit, Management Unit, Miscellaneous Unit, and Electric Unit b. Conference with Legal Counsel - Anticipated Litigation Government Code Section 54956.9(b)(1) - Significant exposure to litigation (2 cases) C. Conference with Real Property Negotiators (§54956.8) Property: APN 178-130-01, 178-210-01 Agency Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Solid Waste Systems, Inc. Under Negotiation: Price & Terms Reconvened in Open Session at 11:00 pm with no reportable action. 15. ADJOURNMENT There being no further business, the meeting adjourned at 11:00 pm. fw J nne M. Currie, City Clerk Cc 1/20/10 Page 7 of 7