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2010-03-17 Packet
CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 March 17, 2010 6:00 p.. 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Redwood Region Logging Conference Proclamation 211119241i � • r •100fiT14916101 5. APPROVAL OF MINUTES a. Regular Minutes of March 3, 2010 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Report of Disbursements for Month of February 2010 b. Award Purchase Of Liquid Polymer Emulsion To Polydyne, Inc. At The Unit Price Of $1.14 Per Pound. C. Approval Of Notice Of Completion For Airport Storm Drains Rehabilitation Project- Phase 1, Specification No. 09-08 d. Update Report Regarding Status Of Water Emergency Conditions Necessitating Emergency Resolution To Expedite Construction Of Oak Manor Drive Water Well e. Adoption of Self -Fueling Ordinance f. Award Of Bids For The Purchase Of Overhead And Underground Material For The Airport Business Park Electric System Reliability Improvement Project In The Amount Of $45,057.18 g. Award Bid To HVB C/O Utilicor In The Amount Of $269,811.31 For The Purchase Of Four (4) 115 -kV Power Circuit Breakers. h. Approval of Notice of Completion for Ukiah Railroad Depot Rehabilitation, Specification. No. 08-09 i. Report To Council Regarding Funding OF Temporary Employee Performing Work For Tax Sharing And Annexation Ad Hoc Discussions j. Update Report On Local Emergency Declaration Regarding Drought And Water Shortage Status 8. AUDIENCE COMMENTS ON ON -AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. PUBLIC HEARINGS (6:15 PM) a. Possible Adoption Of Resolution Establishing Bulk Storage Fuel Prices And Self Fueling Permit Fees At The Ukiah Regional Airport b. Conduct A Public Hearing In Accordance With California Redevelopment Law For The Use Of Ukiah Unified School District's School Capital Outlay Funds From The Ukiah Redevelopment Agency For The Construction Of The Administration And Education Resources Office Project; And Consider Corresponding Resolution Authorizing The Release Of Up To $3 Million To The District For The Project. 10. UNFINISHED BUSINESS a. Discussion And Possible Action Regarding City Lighting And Noise Pollution Policy b. Approval Of Tolling Agreement Between City And Redwood Business Park Of Ukiah 11. NEW BUSINESS a. Approval To Submit A Request For Information To Google For Consideration In The Google Fiber For Communities Project. b. Authorize The City Manager/Executive Director To Negotiate And Execute An Amendment To The Agreement With The Community Development Commission Of Mendocino County (CDC) For Expanded Grant Services For Housing, Economic And Community Development, And Redevelopment. C. City Council Consideration And Action On Proposed Change Of City Customer Service Hours For Utility Services. d. Discussion And Possible Action For An Alternative Solid Waste Diversion Site For "C & S Waste Solutions" To Utilize The Existing City Landfill Asset In Order To Initiate Low Impact Waste Streaming For The City Of Ukiah And The Ukiah Valley Area 13. CITYMANAGER/CITY CLERK REPORTS 14. CLOSED SESSION — Closed Session may be held at any time during the meeting a. Conference with Legal Counsel — Anticipated Litigation Government Code Section 54956.9(b)(1) — Significant exposure to litigation (2 cases) b. Conference with Real Property Negotiators (§54956.8) Property: APN 178-130-01, 178-210-01 Agency Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Solid Waste Systems, Inc. Under Negotiation: Price & Terms Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 7:30 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 12th day of March, 2010. JoAnne Currie, City Clerk Item 5a CITY OF COUNCILCITY Regular COUNCILCIVIC CENTER 0SeminaryAvenue 1 95482 March 3,2010 6:00 • 1. ROLL CALL Ukiah City Council met at a Regular Meeting on March 3, 2010, the notice for which being legally noticed on February 26, 2010. Mayor Thomas called the meeting to order at 6:00 pm. Roll was taken with the following Councilmembers present: Landis, Crane, Rodin, Baldwin, and Mayor Thomas. Councilmembers absent: None. Staff present: City Manager Chambers, Assistant City Manager Sangiacomo, City Attorney Rapport, Airport Manager Owen, Director of Public Works and City Engineer Eriksen, and City Clerk Currie. 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS City Manager Chambers give the Employees of the Year presentation to the employees honoring their attitudes, hard work, and dedication. a. tmpioVees or ine Year rreseniations: Jimmy Lozano, Electric Department Sheri Mannion, Human Resources Dep,, Katie Merz, Community Services Depart Jan Newell, Finance Department Special Proiects Award: Ann Burck, Public Works Department 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a` Regular Minutes of February 17, 2010 /S Rodin/Landis to approve the Regular Minutes of February 17, 2010, as submitted. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None. 6. BIGHT TO APPEAL DECISION 7. CONSENT CALENDAR 6:10:40 PM M/S Landis/Rodin to approve the Consent Calendar items 7a -7i: a. Update Report Regarding Status of Water Emergency Conditions Necessitating Emergency Resolution to Expedite Construction of Oak Manor Drive Water Well b. Adoption of Resolution Authorizing Northern California Power Agency to Serve as the City's Designated Representative for Funding Under the California Energy Commission's Energy Efficiency and Conservation Block Grant Program and Related CEQA Finding CC 3/3/10 Page 1 of 6 C. Report Purchase of Dell PowerEdge R710 server $9270.39 d. Notification of Sole Source Purchase of a Narcotic Detecting Dog, in the Amount of $8,893.75, From Master K-9 Inc. e. Adopt City of Ukiah Ordinance and Very High Fire Hazard Severity Zone Map for the Purpose of Establishing a Very High Severity Zone in the Ukiah City Limits f. Award Bid to Stella Jones for the Purchase of 71 Power Poles for the Distribution Pole Replacement Project and for Stock in the Amount of $50,305.57 g. Update Report on Local Emergency Declaration Regarding Drought and Water Shortage Status h. Award Purchase of Liquid Sodium Hypochlorite Solution to Sierra Chemical Company At the Unit Price of $0.745 Per Gallon, Award Purchase of Sodium Bisulfite 25% to Brenntag Pacific, Inc. At the Unit Price of $796.00 per Dry Ton, and Award Purchase of Liquid Ferric Chloride to Kemira Water Solutions, Inc. At the Unit Price of $735.00 Per Dry Ton i. Report Regarding the Purchase of a Vanguard EZCT Test Set From Tarbell Associates in the Amount of $9,971.25 Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON -AGENDA ITEMS Mike Peterson expressed his thoughts on the Railroad Depot and making it a tourist area. 6:12:37 PM Bruce Campbell, Manager of Albion River Campground,member of the Albion Harbor Regional Alliance, and member of the Marine Life Protection Act Regional Stakeholders Group, spoke to the importance of working with policymakers and stakeholders regarding the implementation of the 1999 Marine Life Protection Act Initiative (MLPAi) in an economical and environmental way as to not negatively impact the Mendocino County communities. 6:15:02 PM Mike Carpenter spoke to the importance bf working with policymakers and stakeholders regarding the implementation of the 1999 MLPAi in an economical and environmental way as to not negatively impact the Mendocino County communities. He discussed the North Coast Local Agency Coastal Coordination Committee Memorandum of Agreement. 9. 'PUBLIC HEARINGSA616 PM) 10. BUSINESS a. Discussion dfRequest By Flood• • ,, Withdraw Protest to District's .. Application • llik66 and Possible A • City Attorney Rapport presented the item. Recommended Action(s): Withdraw Condition No. 1 from the City's protest to the Flood Control District application to appropriate additional water from the Russian River, but otherwise maintain its protest. Public Comment Opened 6:28 pm Public Speaking to the item: Sean White, General Manager of the Russian River Flood Control District, and John McCowen, private citizen, and on behalf of Carrie Brown. 6:32:00 PM Public Comment Closed 6:34 pm CC 3/3/10 Page 2 of 6 M/S Crane/Landis to approve the Recommended Action. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None. 11. NEW BUSINESS g. Consideration and Action on Naming of the Orchard Avenue Bridge and Consideration of Bridge Dedication Ceremony 6:35:12 PM Director of Public Works and City Engineer Eriksen presented the item. Recommended Action(s): 1. Direct Staff to prepare and present a proclamation for the next regularly scheduled staff meeting that will dedicate and name the bridge "Jason J. Buzzard Memorial Bridge." 2. Direct Staff to coordinate a grand opening for the bridge naming dedication and bring dates to City Council. Public Comment Opened 6:38 pm Public Speaking to the item: Robert P; Phillip Dow, Immediate Past Post C statements 6:39:49 PM; John McCow( William Shock Senior Vice Commande Public Comment Closed 6:48 pm Commander of Ukiah Post No. 1900; lander of Ukiah Post 1900, personal 43:10 PM; Burt Haas 6:45:29 PM; and Ukiah. Post No. 1900. M/S Crane/Landis to approve the Recommended Action. Councilmember Baldwin moved to amend the motion to read that the naming be Jason Buzzard Veterans Memorial Bridge. Motion failed due to a lack of a second. 6:59:07 PM Public Comment Opened 6:55 pm Public Speaking to the item: JR Rose and Robert Parker. Public Comment Closed 7:01 pm Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, ,Baldwin, and Mayor Thomas. NOES: Councilmember Rodin. ABSENT: None. ABSTAIN: None. d. Resolution in Support of the Redwood Forest Foundation and the Foundation's Sale of Conservation Easement 7:07:15 PM Councilmember Landis presented ,the item. Recommended Action(s): Adopt Resolution in support of the Redwood Forest Foundation and the Foundation's Sale of Conservation Easement. Public Comment Opened 7:15 pm Public Speaking to the item: Art Harwood. Public Comment Closed 7:20 pm M/S Crane/Rodin to pass the Resolution in support of the conservation easement. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None. 7:15:40 PM CC 3/3/10 Page 3 of 6 a. L� • I I• r • • • r • • • • Airport Manager Owen presented the item. Recommended Action(s): Pass a motion to introduce ordinance by title only, have the City Clerk read the ordinance title, followed by a motion to introduce the ordinance. /S Crane/Baldwin to introduce the ordinance by title only. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None. City Clerk Currie read the title. /S Crane/Rodin to introduce the Ordinance of the City of Ukiah Adding Article 6, Commencing with Section 5070 to Chapter 1, Division 6 of the Ukiah City Code, Regulating Self -Fueling of Airplanes at the UkiahMunicipal Airport. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor' Thomas. NOES: None. ABSENT: None. ABSTAIN: None. Appointment to Advisory Group for New Ukiah Courthouse Project 7:32:29 PM City Manager Chambers press Council direct the City ManagE Rodin will serve as the City's Anne Landis serving as alternat M/S Crane/Baldwinto approve all AYE voice vote. C. Approval of Access Agre( (RBP)'of Ukiah and Agree Guillon, Inc. 7:37:01 PM ted the item. Recommended Action(s): City to inform the Court Executive Officer that Mari presentative on the advisory group, with Mary and attending meetings ended Action. Motion carried by an between City and Redwood Business Park Re: Conditions among City, RP and Manager Chambers and City Attorney Rapport presented the item. City ley Rapport presented City Council with the most current draft agreement conditions.' Recommended Action(s): Approve Access Agreement in hment 1 and Agreement re: Conditions in Attachment 2. Public Comment Opened 7:52 pm Public Speaking to the item: Gary Akerstrom. Public Comment Closed 8:56 pm Councilmember Baldwin moved to approve the Recommended Action and as soon as possible enter into negotiations for a third agreement that will deal with the real costs to the applicant. Motion Failed due to the lack of a second. 8:45:44 PM Mr. Akerstrom agreed to the most current draft of the Access Agreement and the Agreement Regarding Conditions of Approval for Use Permit No. 09-31 provided to the City Council by City Attorney Rapport and as discussed between City CC 3/3/10 Page 4 of 6 Attorney Rapport and Mr. Akerstrom provided that $10,000 is paid for negotiating the agreements. /S Crane/Landis to approve the agreements as amended by the discussion between City Attorney Rapport and Mr. Akerstrom and direct the City Manager Chambers to entertain a claim/invoice in amount not exceeding $10,000 based on costs he has incurred on negotiating the agreements. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Baldwin, and Mayor Thomas. NOES: Councilmember Rodin. ABSENT: None. ABSTAIN: None. 8:56:46 PM e. Billboard Discussion and Possible Action 9:02:35 PM Councilmember Baldwin presented the item. Recommended Action: Requests a letter of support to ban new billboards in Mendocino County be addressed to Mendocino County Supervisors. Public Comment Opened 9:10 pm Public Speaking to the item: JR Rose and John McCowen Public Comment Closed 9:14 pm /S Rodin/Baldwin to approve the Recommended Action. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas. NOES: None. ABSENT: None. ABSTAIN: None. f. Possible Introduction of Ordinance of the City Council of the City of Ukiah Amending Article 18 of Division' 4, Chapter 2 of the Ukiah City Code Pertaining to Sewer Lateral Testing Pulled`. 12. COUNCIL REPORTS Councilmember Rodin reported the Mendocino Council of Governments (MCOG) is applying for a Rails with Trails grant. Mendocino County Local Area Formulation Commission (LAFCO) has started next year's budget process and reported that allocation of costs is,a third to districts, a third to cities, and a third to the county. The cities' third is based the agency's total budget; Rodin recommends looking at what is included in Ukiah's budget along with the allocation and how this might be changed. 9:18:05 PM Councilmember Landis reported that registration deadline for the shop local film contest for youth, between 14 and 18, is March 13: For more information, Landis can be contacted through the City of Ukiah's website: 13. CITYMANAGER/CITY CLERK REPORTS City Manager Chambers reported the city is looking at applying for participation in the Google Fiber for Communities Project, which was brought to staff's attention by Pacific Internet. An application for citizens to nominate their community exists as well. 9:22:01 PM 14. CLOSED SESSION — Closed Session may be held .at any time during the meeting CC 3/3/10 Page 5 of 6 a. Conference with Legal Counsel — Anticipated Litigation Government Code Section 54956.9(b)(1) — Significant exposure to litigation (1 case) b. Conference with Real Property Negotiators (§54956.8) Property: APN 178-130-01, 178-210-01 Agency Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Solid Waste Systems, Inc. Under Negotiation: Price & Terms -•'HIXOF979l to . I I i. .. . • 15. ADJOURNMENT There being no further business, the meeting adjourned at 10:10 pm. JoAnne M. Currie, City Clerk CC 3&AO Page 6 of 6 ITEM IN 14 MEETING DAT AGENDA SUMMARY REPORZI 7a March 17, 2010 SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF FEBRUARY 2010 Payments made during the month of February 2010, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedule of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable check numbers: 99018-99080, 99150-99349, 99426-99507 Accounts Payable Manual check numbers: none Payroll check numbers: 99081-99148, 99350-99425 Payroll Manual check numbers: none Void check numbers: 99149 This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. Fiscal Impact: Budgeted FY 09/10 0 New Appropriation ® Not Applicable Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested Continued on Page 2 Recommended Action(s): Approve the Report of Disbursements for the month of February 2010 Alternative Council Option(s): N/A Citizens advised: N/A Requested by: City Manager Prepared by: Kim Sechrest, Accounts Payable Specialist II Coordinated with: Finance Director and City Manager Attachments: Reports of Disbursements Approved: .�2�7 /,- -1 I&,Chambers, City Manager VOID CHECK NUMBERS: 99149 TOTAL PAYMENTS CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on APPROVAL OF CITY MANAGER I have examined this Register and approve same. City Manager City Clerk CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. Director of Finance $4,118.88 $2,863,254.13 $99,339.04 $9,036.96 $8,876.34 $23,271.62 $24,235.19 $1,298.69 $18,301.81 $4,150.45 $3,932.91 $7,166.08 IIIU011�100 OU $9,086.50 $12,753.62 $87,484.71 $291,657.55 $4,181.93 $65,724.08 $55,180.00 $46,872.82 $1,105.05 $4,737.38 $3.36 $110,363.79 $28,316.72 $5,054,038.06 $0.00 $719,1'30.86 $542,237.08 $6,315,406.00 CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF FEBRUARY 2010 Demand Payments approved: Check No. 99018-99080, 99150-99251, 99252-99349, 99426-99507 FUNDS: 100 General Fund $96,159.12 600 Airport 105 Measure S General Fund $49,780.12 610 Sewer Service Fund 131 Equipment Reserve Fund 611 Sewer Construction Fund 140 Park Development $23,692.80 612 City/District Sewer 141 Museum Grants 614 Sewer Capital Projects Fund 143 N.E.H.1. Museum Grant 615 City/District Sewer Replace 150 Civic Center Fund 620 Special Sewer Fund (Cap Imp) 200 Asset Seizure Fund $1,348.75 640 San Dist Revolving Fund 201 Asset Seizure (Drug/Alcohol) 641 Sanitation District Special 203 H&S Education 11489 (13)(2)(A1) ($150.00) 650 Spec San Dist Fund (Camp Imp) 204 Federal Asset Seizure Grants 652 REDIP Sewer Enterprise Fund 205 Sup Law Enforce. Srv. Fund (SLESF) $2,500.00 660 Sanitary Disposal Site Fund 206 Community Oriented Policing 661 Landfill Corrective Fund 207 Local Law Enforce. Blk Grant 664 Disposal Closure Reserve 220 Parking Dist. #1 Oper & Maint $433.18 670 U.S.W. Bill & Collect 230 Parking Dist. #1 Revenue Fund 678 Public Safety Dispatch 250 Special Revenue Fund $6,997.15 679 MESA (Mendocino Emergency Sry Auth) 260 Downtown Business Improvement 695 Golf 270 Signalizaton Fund 696 Warehouse/Stores 290 Bridge Fund $8,446.45 697 Billing Enterprise Fund 300 2106 Gas Tax Fund 698 Fixed Asset Fund 301 2107 Gas Tax Fund 699 Special Projects Reserve 303 2105 Gas Tax Fund 800 Electric 310 Special Aviation Fund 805 Street Lighting Fund 315 Airport Capital Improvement 806 Public Benefits Charges 330 1998 STIP Augmentation Fund 820 Water 332 Federal Emerg. Shelter Grant 840 Special Water Fund (Cap Imp) 333 Comm. Development Block Grant 900 Special Deposit Trust 334 EDBG 94-333 Revolving Loan 910 Worker's Comp. Fund 335 Community Dev. Comm. Fund 920 Liability Fund 336 08 -HOME -4688 940 Payroll Posting Fund 340 SB325 Reimbursement Fund 950 General Service (Accts Recv) 341 S.T.P. 960 Community Redev. Agency 342 Trans -Traffic Congest Relief 962 Redevelopment Housing Fund 345 Off -System Roads Fund $8,901.40 965 Redevelopment Cap Imprv. Fund 410 Conference Center Fund 966 Redevelopment Debt Svc. 550 Lake Mendocino Bond-Int/Red 975 Russian River Watershed Assoc 555 Lake Mendocino Bond -Reserve $3,524.18 976 Mixing Zone Policy JPA 575 Garage $4,118.88 PAYROLL CHECK NUMBERS 99081-99148 TOTAL DEMAND PAYMENTS- A/P CHECKS DIRECT DEPOSIT NUMBERS 45354-45530 TOTAL DEMAND PAYMENTS -WIRE TRANSFERS` PAYROLL PERIOD 1/24/10-2/6/10 TOTAL PAYROLL CHECKS & DIRECT DEPOSITS PAYROLL CHECK NUMBERS: 99350-99425 TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS) DIRECT DEPOSIT NUMBERS 45531-45715 PAYROLL PERIOD 2/7/10-2/20/10 `VENDOR: VOID CHECK NUMBERS: 99149 TOTAL PAYMENTS CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on APPROVAL OF CITY MANAGER I have examined this Register and approve same. City Manager City Clerk CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. Director of Finance $4,118.88 $2,863,254.13 $99,339.04 $9,036.96 $8,876.34 $23,271.62 $24,235.19 $1,298.69 $18,301.81 $4,150.45 $3,932.91 $7,166.08 IIIU011�100 OU $9,086.50 $12,753.62 $87,484.71 $291,657.55 $4,181.93 $65,724.08 $55,180.00 $46,872.82 $1,105.05 $4,737.38 $3.36 $110,363.79 $28,316.72 $5,054,038.06 $0.00 $719,1'30.86 $542,237.08 $6,315,406.00 ACCOUNTS PAYABLE 02/05/2010 08:29:32 Schedule of Bills Payable FUND RECAP: FUND DESCRIPTION DISBURSEMENTS 100 GENERAL FUND 23,842.46 105 MEASURE S GENERAL FUND 5,791.65 205 SUP.LAW ENFORCE.SVC.FD(SLESF 2,500.00 410 CONFERENCE CENTER FUND 76.35 575 GARAGE FUND 332.20 612 CITY/DIST. SEWER FUND 19,640.85 614 SEWER CAPITAL PROJECTS FUND 1,050.00 641 SANITATION DISTRICT SPECIAL 373.58 660 SANITARY DISPOSAL SITE FUND 15,228.50 678 PUBLIC SAFETY DISPATCH FUND 223.51 695 GOLF FUND 59.76 696 PURCHASING FUND 13.44 697 BILLING ENTERPRISE FUND 775.92 698 FIXED ASSET FUND 404.88 800 ELECTRIC FUND 2,368.87 820 WATER FUND 42,772.35 900 SPECIAL DEPOSIT TRUST FUND 1.82 CR 910 WORKER'S COMP FUND 64,978.26 920 LIABILITY FUND 55,180.00 940 PAYROLL POSTING FUND 8,884.29 950 GENERAL SERVICE (ACCTS RECV) 91.03 960 COMMUNITY REDEV. AGENCY FUND 305.63 975 RUSSIAN RIVER WATERSHED ASSC 28,316.72 TOTAL ALL FUNDS 273,208.43 BANK RECAP: BANK NAME DISBURSEMENTS ---- ---------------------------- UBOC UNION BANK OF CALIFORNIA 273,208.43 TOTAL ALL BANKS 273,208.43 THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEWED AND APPROVED FOR PAYMENT. DATE ............ APPROVED BY .... ......... CITY OF UKIAH GL060S-V06.81 RECAPPAGE GL540R ACCOUNTS PAYABLE 02/05/2010 08:29:32 VENDOR NAME DESCRIPTION AFLAC CANCER/LIFE/ACC INSUR AFLAC - FLEX ONE UNREIMBURSED MEDICAL UNREIMBURSED MEDICAL AIRGAS NCN RAINCOATS ALPHA ANALYTICAL TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES TESTING SERVICES ALSCO-AMERICAN LINEN DIV LINEN SERVICES LINEN SERVICES LINEN SERVICES AT&T 911 SYSTEM AT&T MOBILITY TELEPHONE -WIRELESS BLUEPRINTS & COPIES BLUEPRINT COPIES BOTTLE SHOP/THE LUNCH/CONCERT PLANNING Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 6,400.02 SECTION 125 (CANCER & LI 940.200.727 148.75 MEDICAL & DEPENDANT REIM 940.200.728 929.52 MEDICAL & DEPENDANT REIM 940.200.728 1,078.27 *VENDOR TOTAL 193.14 SAFETY 100.3110.690.010 120.00 CONTRACTUAL SERVICES 820.3908.250.000 70.00 CONTRACTUAL SERVICES 820.3908.250.000 240.00 CONTRACTUAL SERVICES 820.3908.250.000 120.00 CONTRACTUAL SERVICES 820.3908.250.000 70.00 CONTRACTUAL SERVICES 820.3908.250.000 120.00 CONTRACTUAL SERVICES 820.3908.250.000 28.00 LAB TESTING SERVICES 612.3580.250.001 28.00 LAB TESTING SERVICES 612.3580.250.001 28.00 LAB TESTING SERVICES 612.3580.250.001 186.00 LAB TESTING SERVICES 612.3580.250.001 28.00 LAB TESTING SERVICES 612.3580.250.001 4,893.00 MONITORING& TESTING(PVT 660.3401.250.005 1,547.50 MONITORING& TESTING(PVT 660.3401.250.005 532.00 MONITORING& TESTING(PVT 660.3401.250.005 3,708.50 MONITORING& TESTING(PVT 660.3401.250.005 3,539.50 MONITORING& TESTING(PVT 660.3401.250.005 15,258.50 *VENDOR TOTAL 98.82 LAUNDRY SERVICES 575.5801.250.001 49.42 REPLACEMENT LINENS 105.2101.690.008 49.42 SPECIAL SUPPLIES 105.2001.690.000 197.66 *VENDOR TOTAL 223.51 RADIO EQUIPMENT SERVICE 678.2040.250.002 43.58 TELEPHONE EXPENSE 641.7402.220.001 404.88 MACHINERY & EQUIPMENT 698.1915.800.000 22.61 CONCERT SERIES 900.205.226 CITY OF UKIAH GL540R-VO6.81 PAGE 1 CLAIM INVOICE 090400 587261 090398 FAX 090399 FAX 090134 102001091 090341 9121127 090342 9121071 090343 10098 090344 9121140 090345 10310 090346 10317 090347 10266 090348 9121184 090349 10387 090350 10843 090351 10646 090352 10094 090353 10130 090354 10894 090355 10895 090356 10701 090357 CUST ##14305 090357 CUST ##14305 090357 CUST ##14305 090401 707 911-7820 090358 287017917591 090359 43599 090360 59747 PO# F/P ID LINE P 552 00001 P 552 00002 P 552 00003 P 552 00004 P 552 00018 P 552 00017 P 552 00006 P 552 00019 P 552 00009 P 552 00010 P 552 00008 P 552 00020 P 552 00011 P 552 00014 P 552 00012 P 552 00005 P 552 00007 P 552 00015 P 552 00016 P 552 00013 P 552 00021 P 552 00022 P 552 00023 P 552 00024 P 552 00025 P 552 00026 P 552 00027 ACCOUNTS PAYABLE 02/05/2010 08:29:32 VENDOR NAME DESCRIPTION CDW GOVERNMENT INC TONER TONER TONER FOR C1 TONER FOR C1 TRANSFER ROLLER TONER CRAWFORD/STEVEN C. LOGO STICKERS D -PREP LLC REGIST-6 PEOPLE 2/16-18 DELA CRUZ/ESTATE OF ARCA UTILITY REFUND DELL MARKETING L.P. R710 SERVER DELL OPTIPLEX 760 DELL OPTIPLEX 760 DELL OPTIPLEX 760 DELL OPTIPLEX 760 ENVIRO FEE ENVIRO FEE ENVIRO FEE ENVIRO FEE FLT PAN SOUND BAR FLAT PANEL MONITOR ENVIRO FEE LATITUDE XT2 MEMORY MEMORY DEPARTMENT OF CONSUMER A LICENSE RENEW FEE-SEANOR GENERAL PACIFIC INC. #2 AL SERVICE WIRE JUMPERS H -B INSTRUMENT COMPANY RECERTIFY THERMOMETERS HARRIS/MELODY TRAVEL 1/18-1/20/10 Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 255.13 MISC SUPPL/EQUIP OFFICE/ 612.3580.690.001 252.51 SPECIAL SUPPLIES 697.1305.690.000 209.91 SPECIAL SUPPLIES 100.1301.690.000 209.91 SPECIAL SUPPLIES 697.1305.690.000 55.40 SPECIAL SUPPLIES 100.1301.690.000 186.49 SPECIAL SUPPLIES 100.1601.690.000 1,169.35 *VENDOR TOTAL 820.3901.690.000 34.80 SUPPLIES 100.6111.690.000 1,690.00 TRAVEL & CONFERENCE EXPE 105.2001.160.000 41.91 UTILITY CREDIT BAL CLEAR 950.115.101 9,046.58 MACHINERY & EQUIPMENT 100.1965.800.000 1,010.56 SPECIAL SUPPLIES 100.6110.690.000 673.70 SPECIAL SUPPLIES 612.3505.690.000 1,010.55 SPECIAL SUPPLIES 100.1915.690.000 673.70 SPECIAL SUPPLIES 820.3901.690.000 14.40 SPECIAL SUPPLIES 100.6110.690.000 9.60 SPECIAL SUPPLIES 612.3505.690.000 14.40 SPECIAL SUPPLIES 100.1915.690.000 9.60 SPECIAL SUPPLIES 820.3901.690.000 171.23 SPECIAL SUPPLIES 105.2001.690.000 1,463.23 SPECIAL SUPPLIES 105.2001.690.000 80.00 SPECIAL SUPPLIES 105.2001.690.000 2,598.82 SPECIAL SUPPLIES 612.3505.690.000 742.15 SPECIAL SUPPLIES 105.2001.690.000 137.00 EQUIPMENT MAINT & REPAIR 100.1301.302.000 17,655.52 *VENDOR TOTAL 125.00 DUES & SUBSCRIPTIONS 100.3001.260.000 2,218.50 MACHINERY & EQUIPMENT 800.3728.800.000 127.04 SMALL TOOLS 800.3650.440.000 2,345.54 *VENDOR TOTAL 226.71 SPECIAL SUPPLIES 612.3580.690.000 180.57 TRAVEL & CONFERENCE EXPE 100.1601.160.000 CLAIM INVOICE 090135 RJR3156 090136 RJJ8965 090300 RLM9471 090300 RLM9471 090301 RMF1482 090302 RLS4789 090361 201435 090402 0102-10 090396 70843-8 090362 XDMD7RT43 090363 XDKlNT428 090363 XDKINT428 090363 XDKINT428 090363 XDKlNT428 090363 XDKINT428 090363 XDKlNT428 090363 XDKlNT428 090363 XDKlNT428 090364 XDM2C22X5 090364 XDM2C22X5 090364 XDM2C22X5 090365 XDK71J2X2 090366 XDK1X8W21 090367 XDK26MXP1 CITY OF UKIAH GL540R-V06.81 PAGE 2 PO# F/P ID LINE P 552 00029 P 552 00028 P 552 00030 P 552 00031 P 552 00033 P 552 00032 090403 CERT #C42924 090137 1107681 090303 1107948 090138 108377 090368 REIMBURSEMENT P 552 00034 P 552 00035 P 552 00036 039480 F 552 00048 039367 F 552 00037 039367 F 552 00038 039367 F 552 00039 039367 F 552 00040 039367 F 552 00041 039367 F 552 00042 039367 F 552 00043 039367 F 552 00044 039463 F 552 00049 039463 F 552 00050 039463 F 552 00051 039433 P 552 00047 039433 P 552 00045 039433 F 552 00046 P 552 00052 039450 F 552 00053 P 552 00054 P 552 00055 P 552 00056 ACCOUNTS PAYABLE 02/05/2010 08:29:32 Schedule of Bills Payable CITY OF UKIAH GL540R-V06.81 FOR A/P PAGE 3 VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE HERTZ EQUIPMENT RENTAL HOSES 75.36 GARAGE PARTS 820.3948.303.004 090304 24771584-001 P 552 00057 HUFFMAN/MICHELLE CDPH GRADE T3 EXAM FEE 100.00 CONFERENCE AND TRAINING 820.3908.160.000 090404 REIMBURSEMENT P 552 00058 INDUSTRIAL FABRICS CORPO BELT 533.67 TRTMT PROCE EQUIP REPLCM 612.3580.302.003 090139 379982 039443 F 552 00059 BELT 795.64 TRTMT PROCE EQUIP REPLCM 612.3580.302.003 090139 379982 039443 F 552 00060 BELT 998.07 TRTMT PROCE EQUIP REPLCM 612.3580.302.003 090139 379982 039443 F 552 00061 2,327.38 *VENDOR TOTAL J -M LOCKSMITH LOCKS/KEYS LOCKS/KEYS 152.36 SPECIAL SUPPLIES 100.6001.690.000 090369 STATEMENT P 552 00062 LOCKS/KEYS 8.50 VANDALISM REPAIR 100.6001.692.000 090369 STATEMENT P 552 00063 76.35 BUILDING MAINT & REPAIR 410.6190.301.000 090369 STATEMENT P 552 00064 237.21 *VENDOR TOTAL KIRK/TRENT TOOLS 221.59 SMALL TOOLS 575.5801.440.000 090305 8566 P 552 00065 LINCOLN EQUIPMENT INC POOL EQUIPMENT 87.83 EQUIPMENT MAINT & REPAIR 100.6130.302.000 090370 SI130771 P 552 00067 POOL EQUIPMENT 165.41 EQUIPMENT MAINT & REPAIR 100.6130.302.000 090371 SI130436 P 552 00066 253.24 *VENDOR TOTAL MENDOCINO CO TRAINING OF REGIST-FIRE ADADEMY 1,420.00 TRAINING 105.2190.160.001 090405 ENROLL FORM P 552 00068 MENDOCINO COUNTY FARM SU MISC SUPPLIES 70.61 SPECIAL SUPPLIES 100.3110.690.000 090373 ACCT 6705 P 552 00069 MISC SUPPLIES 32.60 SMALL TOOLS 100.6001.440.000 090373 ACCT 6705 P 552 00070 MISC SUPPLIES 23.33 SPECIAL SUPPLIES 800.3728.690.000 090373 ACCT 6705 P 552 00071 126.54 *VENDOR TOTAL MENDOLAKE EXCHANGE INC ADD'L T-SHIRTS 67.15 SUPPLIES 100.6111.690.000 090372 4885 P 552 00072 NAJERA/JUAN CARPET CLEANING-PD&FIRE 793.13 CIVIC CENTER M & R 100.1915.301.000 090374 4461 P 552 00074 CLEAN TILE -POLICE 385.00 CONTRACTUAL SERVICES 100.1915.250.000 090375 NONE P 552 00073 1,178.13 *VENDOR TOTAL NICHOLSON/DARCA SEWER LATERAL GRANT 1,050.00 CITY SEWER LATERAL GRANT 614.3510.250.810 090406 PERMIT ##170 P 552 00075 NOR -CAL RECYCLED ROCK & SLURRY 920.03 CONCRETE/SUPPLIES 100.3110.690.004 090306 2945 P 552 00076 ACCOUNTS PAYABLE 02/05/2010 08:29:32 Schedule of Bills Payable CITY GL540R-V06.81 OF UKIAH FOR A/P PAGE 4 VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE NORTHERN AGGREGATES INC ROCK 452.49 SPECIAL SUPPLIES 612.3510.690.000 090140 35621 P 552 00077 ROCK 452.67 SPECIAL SUPPLIES 612.3510.690.000 090376 35654 P 552 00078 905.16 *VENDOR TOTAL ONLINE INFORMATION SRVS ONLINE UTIL EXCHANGE 313.50 CONTRACTUAL SERVICES 697.1305.250.000 090377 225570 P 552 00079 OPERATING ENGINEERS UNIO JAN10 UNION DUES 1,406.00 P/R DEDUCT. -UNION DUES 940.200.709 090407 1001-1 P 552 00080 PACE SUPPLY CORP PLUMBING SUPPLIES 14.58 SPECIAL SUPPLIES 100.6001.690.000 090141 2793609 P 552 00091 DISCOUNT 0.29CR SPECIAL SUPPLIES 100.6001.690.000 090141 2793609 P 552 00092 CHECK VALVE 54.24 PLUMB & ELECT SUPPLIES 612.3580.302.002 090142 2777069 P 552 00081 DISCOUNT 1.08CR PLUMB & ELECT SUPPLIES 612.3580.302.002 090142 2777069 P 552 00082 PLUMBING MATERIALS 37.68 EQUIPMENT MAINT & REPAIR 100.6130.302.000 090143 2793575 P 552 00089 DISCOUNT 0.75CR EQUIPMENT MAINT & REPAIR 100.6130.302.000 090143 2793575 P 552 00090 BALL VALVE 1,120.82 PLUMB & ELECT SUPPLIES 612.3580.302.002 090144 2786297 P 552 00087 DISCOUNT 22.42CR PLUMB & ELECT SUPPLIES 612.3580.302.002 090144 2786297 P 552 00088 GASKETS 11.55 WTR TREATMT PARTS/MATERI 820.3908.302.001 090145 2794365 P 552 00093 DISCOUNT 0.23CR WTR TREATMT PARTS/MATERI 820.3908.302.001 090145 2794365 P 552 00094 BALL VALVE 506.27 WTR SYSTM REPAIR MATERIA 820.3948.690.002 090146 2794793 P 552 00095 DISCOUNT 10.13CR WTR SYSTM REPAIR MATERIA 820.3948.690.002 090146 2794793 P 552 00096 GRUNDFOS PUMP 1,609.07 EQUIPMENT MAINT & REPAIR 820.3908.302.000 090147 2785011 039441 F 552 00083 DISCOUNT 32.18CR EQUIPMENT MAINT & REPAIR 820.3908.302.000 090147 2785011 039441 F 552 00084 GLOVES 199.40 SPECIAL SUPPLIES 612.3510.690.000 090148 2797815 P 552 00101 PLUMBING MATERIALS 37.68 POOL CHEMICALS 100.6130.690.001 090149 2795904 P 552 00097 DISCOUNT 0.75CR POOL CHEMICALS 100.6130.690.001 090149 2795904 P 552 00098 PIPE MATERIALS 743.64 EQUIPMENT MAINT & REPAIR 612.3580.302.000 090150 2799348 P 552 00104 DISCOUNT 14.87CR EQUIPMENT MAINT & REPAIR 612.3580.302.000 090150 2799348 P 552 00105 PIPE MATERIALS 26.87 ELEC & PLUMBING MATERIAL 820.3908.690.001 090151 2798408 P 552 00102 DISCOUNT 0.54CR ELEC & PLUMBING MATERIAL 820.3908.690.001 090151 2798408 P 552 00103 HYDRANTS 445.72 INVENTORY - PURCHASES 820.131.002 090307 2796182 P 552 00099 DISCOUNT 8.91CR INVENTORY - PURCHASES 820.131.002 090307 2796182 P 552 00100 FREIGHT 49.15 EQUIPMENT MAINT & REPAIR 820.3908.302.000 090308 2785011F P 552 00085 DISCOUNT 0.98CR EQUIPMENT MAINT & REPAIR 820.3908.302.000 090308 2785011F P 552 00086 PIPE 1,022.72 SPECIAL SUPPLIES 100.3110.690.000 090309 2802841 P 552 00110 DISCOUNT 20.45CR SPECIAL SUPPLIES 100.3110.690.000 090309 2802841 P 552 00111 PLUMBING FIXTURES 233.17 VANDALISM REPAIR 100.6001.692.000 090378 2800713 P 552 00108 DISCOUNT 4.66CR VANDALISM REPAIR 100.6001.692.000 090378 2800713 P 552 00109 PLUMBING MATERIALS 464.34 SPECIAL SUPPLIES 100.6001.690.000 090379 2811036 P 552 00114 DISCOUNT 9.29CR SPECIAL SUPPLIES 100.6001.690.000 090379 2811036 P 552 00115 WASHERS 10.88 PLUMB & ELECT SUPPLIES 612.3580.302.002 090380 2799756 P 552 00106 DISCOUNT 0.22CR PLUMB & ELECT SUPPLIES 612.3580.302.002 090380 2799756 P 552 00107 PIPE MATERIALS 74.66 EQUIPMENT MAINT & REPAIR 820.3908.302.000 090381 2807692 P 552 00112 DISCOUNT 1.49CR EQUIPMENT MAINT & REPAIR 820.3908.302.000 090381 2807692 P 552 00113 6,533.20 *VENDOR TOTAL ACCOUNTS PAYABLE 02/05/2010 08:29:32 VENDOR NAME DESCRIPTION PHILLIPS GROUP/THE PLAN CHECK SRVS POLLARDWATER.COM HYDRANT PAINT STATE USE TAX DIST USE TAX POLYDYNE INC LIQUID POLYMER POPOVIC/ZARKA MILEAGE 1/19-1/20/10 QUILL CORPORATION NOTEBOOKS RAINBOW AGRICULTURAL SER IRRIGATION/MISC SUPPLIES IRRIGATION/MISC SUPPLIES IRRIGATION/MISC SUPPLIES IRRIGATION/MISC SUPPLIES IRRIGATION/MISC SUPPLIES IRRIGATION/MISC SUPPLIES REDWOOD EMPIRE MUNICIPAL JUL-DEC09 LIABILITY DED JUL-DEC09 WC DEDECT RMC WATER ENVIRONMENT DEC09 RRWA EXEC DIR DEC09 RRWA EXEC DIR DEC09 RRWA EXEC DIR R2 ENGINEERING INC MOYO PUMP SEAL FREIGHT SANTA ROSA UNIFORM & EQU UNIFORM/D KENNEDY SHIELDS/AIMEE L JAN10 TRANSCRIPTION SRVS Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 700.00 CONTRACTUAL SERVICES 100.2201.250.000 351.83 WTR SYSTM REPAIR MATERIA 820.3948.690.002 21.54CR STATE USE TAX LIABILITY 900.205.013 1.31CR DISTRICT USE TAX LIABILI 900.205.237 328.98 *VENDOR TOTAL 2,713.83 CHEMICAL SUPPLIES 612.3580.520.000 112.00 CONTRACTUAL SERVICES 100.1201.250.000 13.44 SPECIAL SUPPLIES 696.1390.690.000 115.41 GARAGE PARTS/SUPPLIES & 100.3110.303.004 35.89 EQUIPMENT MAINT & REPAIR 100.6001.302.000 83.60 GARAGE PARTS/SUPPLIES & 100.6001.302.004 632.84 SMALL TOOLS 100.6001.440.000 59.76 EQUIPMENT MAINT & REPAIR 695.6120.302.000 32.60 SPECIAL SUPPLIES 820.3908.690.000 960.10 *VENDOR TOTAL 55,180.00 LIABILITY INSURANCE CLAI 920.1990.340.002 64,978.26 WORKER'S COMP. EXPENSE 910.1990.340.007 120,158.26 *VENDOR TOTAL 12,465.08 EXECUTIVE DIRECTOR SERVI 975.4750.250.100 3,600.88 GENERAL BENEFIT PROJECTS 975.4750.250.200 12,250.76 SPECIAL BENEFIT PROJECTS 975.4750.250.300 28,316.72 *VENDOR TOTAL 3,220.22 PUMP & MOTOR MAINT/PARTS 612.3580.302.001 21.92 PUMP & MOTOR MAINT/PARTS 612.3580.302.001 3,242.14 *VENDOR TOTAL 92.86 SPECIAL SUPPLIES 105.2190.690.000 2,500.00 CONTRACTUAL SERVICES 205.2001.250.000 CITY OF UKIAH GL540R-V06.81 PAGE 5 CLAIM INVOICE 090310 9299 090311 I264671 -IN 090311 I264671 -IN 090311 I264671 -IN 090152 511012 090382 REIMBURSEMENT 090153 2779908 090384 CUST #2258 090384 OUST #2258 090384 CUST #2258 090384 CUST #2258 090384 CUST #2258 090384 CUST #2258 090154 NONE 090312 LETTER 090313 10229 090313 10229 090313 10229 090383 115859 090383 115859 090385 2007 090408 CONTRACT PO# F/P ID LINE 039241 P 552 00116 P 552 00117 P 552 00118 P 552 00119 P 552 00120 P 552 00121 P 552 00122 P 552 00123 P 552 00124 P 552 00125 P 552 00126 P 552 00127 P 552 00128 P 552 00130 P 552 00129 P 552 00131 P 552 00132 P 552 00133 039430 F 552 00134 039430 F 552 00135 P 552 00136 P 552 00137 ACCOUNTS PAYABLE 02/05/2010 08:29:32 Schedule of Bills Payable CITY OF UKIAH GL540R-V06.81 FOR A/P PAGE 6 VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE SIEMENS WATER TECHNOLOGI PNEU CYLINDERS 2,773.13 TRTMT PROCE EQUIP REPLCM 612.3580.302.003 090386 40006514 039267 F 552 00138 SOLANO PRESS 3 BOOKS 305.63 TRAVEL & CONFERENCE EXPE 960.5601.160.000 090409 ORDER FORM P 552 00139 DIST USE TAX 1.35CR DISTRICT USE TAX LIABILI 900.205.237 090409 ORDER FORM P 552 00140 304.28 *VENDOR TOTAL SOLAR WINDS INC MAINTENANCE RENEWAL 1,185.00 ENTERPRISE SOFTWARE ACRE 100.1965.250.001 090410 IN4146 039455 F 552 00141 STATE OF CALIFORNIA, DIV REVIEW PLANS/SPECS FEE 400.00 CONTRACTUAL SERVICES 100.3001.250.000 090412 FORM DSA -1 P 552 00142 STATE WATER RESOURCES CT STORM WATER PERMIT FEE 1,008.00 EASTIN BILL FEES 660.3401.630.002 090411 SW -0011482 P 552 00143 SYAR INDUSTRIES INC. ASPHALT 1/28/10 487.99 ASPHALT CONCRETE 100.3110.690.001 090387 393088 P 552 00146 DISCOUNT ASPHALT 1/27/10 6.59CR ASPHALT CONCRETE 100.3110.690.001 090387 393088 P 552 00147 642.93 ASPHALT CONCRETE 100.3110.690.001 090388 392989 P 552 00144 DISCOUNT 8.81CR ASPHALT CONCRETE 100.3110.690.001 090388 392989 P 552 00145 1,115.52 *VENDOR TOTAL TAGLIO/SHELLEY UTILITY REFUND 49.12 UTILITY CREDIT BAL CLEAR 950.115.101 090397 100663-4 P 552 00148 THORNTON/RICHARD NEW PHONES/LICENSES 1,158.19 SPECIAL SUPPLIES 100.1201.690.000 090389 4313 P 552 00149 CABLE REPAIR 110.45 EQUIPMENT MAINT & REPAIR 612.3580.302.000 090390 4366 P 552 00150 1,268.64 *VENDOR TOTAL TRI -VALLEY PAINTS PAINT 50.81 SPECIAL SUPPLIES 100.6001.690.000 090391 1-49484 P 552 00151 DIST USE TAX 0.23CR DISTRICT USE TAX LIABILI 900.205.237 090391 1-49484 P 552 00152 50.58 *VENDOR TOTAL TRINITY YOUTH SERVICES SEC & CLEAN DEPOSIT -GYM 1,500.00 TRINITY GYM 100.103.011 090416 AGREEMENT P 552 00153 TROEMNER LLC/HENRY RECERTIFY WEIGHTS 193.01 SPECIAL SUPPLIES 612.3580.690.000 090155 492204 P 552 00154 UKIAH FORD LINCOLN MERCU VEHCILE PARTS/SUPPLIES 77.80 GARAGE PARTS/SUPPLIES & 100.3110.303.004 090392 ACCT 21244 P 552 00155 VEHCILE PARTS/SUPPLIES 33.34 GARAGE VEHICLE MAINT COS 105.2001.303.000 090392 ACCT 21244 P 552 00156 VEHCILE PARTS/SUPPLIES 11.79 EQUIPMENT PARTS 575.5801.431.000 090392 ACCT 21244 P 552 00157 122.93 *VENDOR TOTAL ACCOUNTS PAYABLE 02/05/2010 08:29:32 VENDOR NAME DESCRIPTION UKIAH VALLEY COMMUNITY A UVSD MEETING COSTS UKIAH VALLEY LUMBER HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC WALTERS CONSTRUCTION CO RETENTION WECK LABORATORIES INC WATER SAMPLES WATER SAMPLES WILLOW COUNTY WATER DIST WATER SERVICES WQI REVIEW CLASS -S STUMP REVIEW CLASS -J WALTS Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 330.00 CONSULTANT SERVICES 641.7402.250.001 40.44 WTR TREATMT PARTS/MATERI 820.3908.302.001 9.86 ELEC & PLUMBING MATERIAL 820.3908.690.001 16.25 WTR SYSTM REPAIR MATERIA 820.3948.690.002 66.55 *VENDOR TOTAL 37,593.88 ACCOUNTS PAYABLE - RETEN 820.202.001 385.00 CONTRACTUAL SERVICES 820.3908.250.000 75.00 CONTRACTUAL SERVICES 820.3908.250.000 460.00 *VENDOR TOTAL 23.40 UTILITIES 612.3580.210.000 600.00 TRAVEL & CONFERENCE EXPE 612.3580.160.000 600.00 TRAVEL & CONFERENCE EXPE 612.3580.160.000 1,200.00 *VENDOR TOTAL CLAIM INVOICE 090393 1 090394 ACCT 1559 090394 ACCT 1559 090394 ACCT 1559 CITY OF UKIAH GL540R-V06.81 PAGE 7 PO# F/P ID LINE P 552 00158 P 552 00159 P 552 00160 P 552 00161 090413 PROG PAY 45 P 552 00162 090314 WOA1503-COUKIA 039298 P 552 00163 090315 WOA1812-COUKIA 039298 P 552 00164 090395 ACCT 81154 P 552 00165 090414 REGIST FORM P 552 00166 090415 REGIST FORM P 552 00167 ACCOUNTS PAYABLE CITY OF UKIAH 02/05/2010 08:29:32 Schedule of Bills Payable GL540R-V06.81 PAGE 8 FOR A/P VENDOR NAME DESCRIPTION REPORT TOTALS: AMOUNT ACCOUNT NAME 273,208.43 RECORDS PRINTED - 000167 FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE ACCOUNTS PAYABLE 02/12/2010 08:41:23 Schedule of Bills Payable FUND RECAP: FUND DESCRIPTION DISBURSEMENTS 100 GENERAL FUND 31,070.83 105 MEASURE S GENERAL FUND 15,271.14 200 ASSET SEIZURE FUND 1,348.75 203 H&S EDUCATION 11489(B)(2)(A1 150.00 CR 220 PKG. DIST. ##1 OPER & MAINT 65.09 250 SPECIAL REVENUE FUND 3,054.25 290 BRIDGE FUND 4,182.50 410 CONFERENCE CENTER FUND 1,591.21 575 GARAGE FUND 2,079.64 600 AIRPORT FUND 1,365.66 611 SEWER CONSTRUCTION FUND 1,006.86 612 CITY/DIST. SEWER FUND 19,552.50 614 SEWER CAPITAL PROJECTS FUND 2,000.00 641 SANITATION DISTRICT SPECIAL 825.72 660 SANITARY DISPOSAL SITE FUND 13.59 670 GARBAGE BILLING & COLL. FUND 24,235.19 678 PUBLIC SAFETY DISPATCH FUND 400.16 695 GOLF FUND 540.49 696 PURCHASING FUND 3,800.57 697 BILLING ENTERPRISE FUND 1,693.28 800 ELECTRIC FUND 14,520.08 820 WATER FUND 21,868.90 900 SPECIAL DEPOSIT TRUST FUND 3,970.83 940 PAYROLL POSTING FUND 1,232.42 950 GENERAL SERVICE (ACCTS RECV) 60.96 960 COMMUNITY REDEV. AGENCY FUND 923.46 962 REDEVELOPMENT HOUSING FUND 3.36 TOTAL ALL FUNDS 156,527.44 BANK RECAP: BANK NAME DISBURSEMENTS ---- ---------------------------- UBOC UNION BANK OF CALIFORNIA 156,527.44 TOTAL ALL BANKS 156,527.44 THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEWED AND APPROVED FOR PAYMENT. CITY OF UKIAH GL060S-V06.81 RECAPPAGE GL540R ACCOUNTS PAYABLE CITY OF UKIAH 02/12/2010 08:41:23 Schedule of Bills Payable GL060S-V06.81 RECAPPAGE GL540R FUND RECAP: FUND DESCRIPTION ---- ---------------------------- DATE ............ DISBURSEMENTS APPROVED BYr ..... ACCOUNTS PAYABLE 02/12/2010 08:41:23 Schedule of Bills Payable CITY OF UKIAH GL540R-V06.81 PAGE 1 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE ACCURINT LEXISNEXIS INC JAN10 SEARCH SRVS 83.50 MAJOR CRIMES INVESTIGATI 105.2001.500.002 090453 1410964 P 604 00001 AFLAC SEC125 ADMIN FEES 50.00 ADMINISTRATIVE FEES(SEC. 940.200.730 090455 951489ER P 604 00002 AFLAC - FLEX ONE UNREIMBURSED MEDICAL 142.00 MEDICAL & DEPENDANT REIM 940.200.728 090454 FAX P 604 00003 ALHAMBRA NATIONAL WATER BOTTLED WATER 14.60 MISC SUPPL/EQUIP OFFICE/ 612.3580.690.001 090456 28628785109554 P 604 00005 BOTTLED WATER 36.33 SPECIAL SUPPLIES 100.6150.690.000 090457 28610756617819 P 604 00004 50.93 *VENDOR TOTAL ARAMARK UNIFORM SERVICES FLOOR MAT SRV FLOOR MAT SRV 211.50 CIVIC CENTER M & R 100.1915.301.000 090458 ACCT 37099000 P 604 00006 FLOOR MAT SRV 188.82 GROUND MAINTENANCE 695.6120.305.000 090458 ACCT 37099000 P 604 00007 UNIFORM SRV 133.00 BUILDING MAINT & REPAIR 410.6190.301.000 090458 ACCT 37099000 P 604 00008 150.00 SPECIAL SUPPLIES 600.5001.690.000 090458 ACCT 37099000 P 604 00009 683.32 *VENDOR TOTAL AUTO ENGINUITY CONNECTOR REPAIR 67.00 EQUIPMENT MAINT & REPAIR 575.5801.302.000 090459 3869 P 604 00010 B & B INDUSTRIAL SUPPLY MISC HARDWARE 11.36 GARAGE PARTS/SUPPLIES & 100.3110.303.004 090460 ACCT CITUK P 604 00011 MISC HARDWARE 26.65 SPECIAL SUPPLIES 100.3110.690.000 090460 ACCT CITUK P 604 00012 MISC HARDWARE 10.88 FIRE APPARATUS 105.2101.303.001 090460 ACCT CITUK P 604 00013 MISC HARDWARE 116.58 SMALL TOOLS 612.3510.440.000 090460 ACCT CITUK P 604 00014 MISC HARDWARE MISC HARDWARE 16.98 SPECIAL SUPPLIES 612.3510.690.000 090460 ACCT CITUK P 604 00015 55.81 SPECIAL SUPPLIES 800.3728.690.000 090460 ACCT CITUK P 604 00016 238.26 *VENDOR TOTAL BLACK DOT WIRELESS LLC WITHDRAWAL PERMIT 1,954.66 VARIANCE & USE PERMITS 100.0400.449.001 090461 APPL #09-36 P 604 00017 BROWN AND CALDWELL AMENDMENT NO. 1 1,006.86 ENGINEERING WWTP IMPROVE 611.7410.800.001 090462 11118583 034676 F 604 00018 CALIF POLICE ACTIVITIES VOID CK 98246 150.00CR SPECIAL SUPPLIES 203.2001.690.000 090463 APPLICATION P 605 00001 CANTEEN SERVICE COFFEE & SUPPLIES 194.43 COFFEE FUND TRUST ACCOUN 900.205.222 090464 3859 P 604 00019 CHEVRON AND TEXACO BUSIN FUEL 28.39 FUELS & LUBRICANTS 105.2001.450.000 090465 7898197277 P 604 00020 ACCOUNTS PAYABLE 02/12/2010 08:41:23 Schedule of Bills Payable CITY OF GL540R-V06.81 PAGE UKIAH 2 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE CITY OF UKIAH ADDL CASH DRAWER 1,000.00 CASHIER CASH 697.102.001 090466 NONE P 604 00021 MOVE FM 100.102.001 500.00 CASHIER CASH 697.102.001 090466 NONE P 604 00022 MOVE TO 697.102.001 500.00CR CASHIER CASH 100.102.001 090466 NONE P 604 00023 1,000.00 *VENDOR TOTAL CLARK PEST CONTROL PEST SRVS/CORP YARD PEST SRVS/CORP YARD 23.75 CONTRACTUAL SERVICES 800.3728.250.000 090467 11-715335 P 604 00025 PEST SRVS/CORP YARD 23.75 CONTRACTUAL SERVICES 800.3729.250.000 090467 11-715335 P 604 00026 PEST SRVS/CORP YARD 23.75 23.75 WTR SYSTM REPAIR MATERIA 820.3948.690.002 090467 11-715335 P 604 00027 PEST CONTROL SRVS SPECIAL SUPPLIES 612.3510.690.000 090467 11-715335 P 604 00028 PEST CONTROL SRVS 100.00 PEST CONTROL SERVICES 612.3580.250.009 090468 11-162897452 P 604 00024 93.00 PEST CONTROL SERVICES 612.3580.250.009 090469 11-888933 P 604 00029 288.00 *VENDOR TOTAL CONSOLIDATED ELECTRICAL INSD-TAP CONN INSD-TAP CONN, SLEEVE 38.71CR SPECIAL SUPPLIES 800.5536.690.000 090316 8821-203396 P 604 00030 POLE PLATES 42.40 SPECIAL SUPPLIES 800.5536.690.000 090317 8821-481350 P 604 00037 DIST USE TAX 757.99 INVENTORY - PURCHASES 800.131.002 090318 8821-481073 P 604 00032 SAFETY TAGS, KIT 3.49CR DISTRICT USE TAX LIABILI 900.205.237 090318 8821-481073 P 604 00033 SAFETY TAGS, KIT 261.27 SPECIAL SUPPLIES 100.1915.690.000 090319 8821-481233 P 604 00034 DIST USE TAX 261.27 SPECIAL SUPPLIES 100.6001.690.000 090319 8821-481233 P 604 00035 ENCLOSURE 2.40CR DISTRICT USE TAX LIABILI 900.205.237 090319 8821-481233 P 604 00036 LAMPS 170.33 ELECT EQUIP 612.3580.302.004 090320 8821-481044 P 604 00031 DIST USE TAX 203.36 INVENTORY - PURCHASES 800.131.002 090470 8821-481430 P 604 00038 0.93CR DISTRICT USE TAX LIABILI 900.205.237 090470 8821-481430 P 604 00039 1,651.09 *VENDOR TOTAL DEEP VALLEY SECURITY 1124 SERVICE CALL-MUSEUM 97.50 BURGLAR ALARM MAINT. 100.6150.280.000 090471 178553 P 604 00040 FEB10 MONITORING 27.29 BURGLAR ALARM MAINT. 100.3110.280.000 090472 178913 P 604 00041 FEB10 MONITORING 28.64 BURGLAR ALARM MAINTENANC 820.3901.280.000 090472 178913 P 604 00042 FEB10 MONITORING 28.64 BURGLAR ALARM MAINTENANC 612.3505.280.000 090472 178913 P 604 00043 FEB10 MONITORING 24.47 BURGLAR ALARM MAINTENANC 800.3733.280.000 090472 178913 P 604 00044 FEB10 MONITORING 128.83 BURGLAR ALARM MAINT. 100.6150.280.000 090472 178913 P 604 00045 FEB10 MONITORING 28.46 BURGLAR ALARM MAINT. 695.6120.280.000 090472 178913 P 604 00046 FEB10 MONITORING 28.46 SECURITY EXPENSE 100.6001.280.000 090472 178913 P 604 00047 FEB10 MONITORING 22.95 FIELD ALARM MONITORING 100.6115.280.000 090472 178913 P 604 00048 FEB10 MONITORING 42.96 CIVIC CENTER ALARMS 100.1915.280.000 090472 178913 P 604 00049 FEB10 MONITORING 41.88 BURGLAR ALARM MAINT. 410.6190.280.000 090472 178913 P 604 00050 FEB10 MONITORING 44.92 BURGLAR ALARM MAINTENANC 820.3908.280.000 090472 178913 P 604 00051 545.00 *VENDOR TOTAL DELL MARKETING L.P. MEMORY UPGRADE KIT 822.13 SPECIAL SUPPLIES 100.1965.690.000 090321 XDM7JRXP9 P 604 00052 DEPARTMENT OF CONSUMER A LIC RENEWL/B KAGEYAMA 125.00 DUES & SUBSCRIPTIONS 100.3001.260.000 090473 C42349 P 604 00053 ACCOUNTS PAYABLE CITY OF UKIAH 02/12/2010 08:41:23 Schedule of Bills Payable GL540R-V06.81 PAGE 3 FOR A/P VENDOR NAME DESCRIPTION DEPARTMENT OF JUSTICE CLETS BILLING -2ND QTR09 CLETS BILLING -2ND QTR09 JAN10 LIVE SCAN DEC09 BLOOD ANALYSIS EBA ENGINEERING CORP YARD UST PROJECT EEL RIVER FUELS LUBRICANTS EMPIRE WASTE MANAGEMENT JAN10 PORTOLETS JAN10 PORTOLETS JAN10 PORTOLETS JAN10 PORTOLETS JAN10 PORTOLETS FEB10 PORTOLETS ENTENMANN-ROVIN CO AWARD BADGES DIST USE TAX FARWEST LINE SPECIALTIES GLOVES DIST USE TAX FLEETPRIDE HOSE HOSE HOSE DIST USE TAX FOWLER MOTORS INC./KEN VEHICLE PARTS/SRV FRIEDMAN BROS HARDWARE HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE 3,506.32 TELEPHONE 105.2001.220.000 090474 774503 P 604 00054 400.16 TELEPHONE 678.2040.220.000 090474 774503 P 604 00055 359.00 FINGERPRINT FEES 100.0800.615.001 090475 776015 P 604 00057 910.00 CHEMICAL TESTS FOR DUI'S 105.2001.250.017 090476 774631 P 604 00056 5,175.48 *VENDOR TOTAL 3,054.25 CONTRACTUAL SERVICES 250.3301.250.000 090417 21178 038696 P 604 00058 1,550.24 FUELS & LUBRICANTS 575.5801.450.000 090477 52059 P 604 00059 139.00 CONTRACTUAL SERVICES 100.6001.250.000 090418 799-1579-25611 P 604 00064 139.00 CONTRACTUAL SERVICES 100.6001.250.000 090419 799-1577-25615 P 604 00062 139.00 CONTRACTUAL SERVICES 100.6001.250.000 090420 799-1578-25613 P 604 00063 77.71 CONTRACTUAL SERVICES 100.6001.250.000 090421 799-157-2561-7 P 604 00061 135.84 CONTRACTUAL SERVICES 100.6001.250.000 090422 799-17-2561-3 P 604 00065 70.75 CONTRACTUAL SERVICES 800.5536.250.000 090478 799-1004-25610 P 604 00060 701.30 *VENDOR TOTAL 786.88 SPECIAL SUPPLIES 105.2001.690.000 090322 58643 -IN P 604 00066 3.59CR DISTRICT USE TAX LIABILI 900.205.237 090322 58643 -IN P 604 00067 783.29 *VENDOR TOTAL 75.71 SPECIAL SUPPLIES 800.3733.690.000 090323 80616-1 P 604 00068 0.30CR DISTRICT USE TAX LIABILI 900.205.237 090323 80616-1 P 604 00069 75.41 *VENDOR TOTAL 19.41 GARAGE VEHICLE MAINT COS 105.2001.303.000 090479 ACCT #726408 P 604 00070 19.41 FIRE APPARATUS 105.2101.303.001 090479 ACCT #726408 P 604 00071 38.83 EQUIPMENT MAINT & REPAIR 575.5801.302.000 090479 ACCT #726408 P 604 00072 0.36CR DISTRICT USE TAX LIABILI 900.205.237 090479 ACCT #726408 P 604 00073 77.29 *VENDOR TOTAL 149.22 GARAGE PARTS/SUPPLIES & 100.3110.303.004 090480 CUST #7496 P 604 00074 1,313.94 CIVIC CENTER M & R 100.1915.301.000 090481 OUST #5165 P 604 00075 183.53 SMALL TOOLS 100.1915.440.000 090481 CUST #5165 P 604 00076 162.00 SPECIAL SUPPLIES 100.1915.690.000 090481 CUST #5165 P 604 00077 21.14 SPECIAL SUPPLIES 100.1965.690.000 090481 OUST #5165 P 604 00078 17.96 SPECIAL SUPPLIES 100.3110.690.000 090481 CUST #5165 P 604 00079 95.05 SPECIAL SUPPLIES 100.3110.690.000 090481 CUST #5165 P 604 00080 14.89 TRAFFIC PAINT 100.3110.690.005 090481 CUST #5165 P 604 00081 ACCOUNTS PAYABLE 02/12/2010 08:41:23 Schedule of Bills Payable CITY OF UKIAH GL540R-V06.81 PAGE 4 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE FRIEDMAN BROS HARDWARE HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC 41.41 270.84 SAFETY 100.3110.690.010 090481 CUST #5165 P 604 00082 HARDWARE/TOOLS/MISC 296.83 SMALL TOOLS SPECIAL SUPPLIES 100.6001.440.000 090481 OUST #5165 P 604 00083 HARDWARE/TOOLS/MISC 12.98 PLAYGRD MAINT & PARK AME 100.6001.690.000 100.6001.302.005 090481 090481 CUST OUST #5165 #5165 P 604 00084 HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC 31.44 VANDALISM REPAIR 100.6001.692.000 090481 CUST #5165 P P 604 604 00085 00086 HARDWARE/TOOLS/MISC 51.17 21.50 SPECIAL SUPPLIES FIRE APPARATUS 100.6150.690.000 090481 CUST #5165 P 604 00087 HARDWARE/TOOLS/MISC 51.83 OPERATIONAL SUPPLIES 105.2101.303.001 105.2101.690.001 090481 090481 CUST OUST #5165 #5165 P P 604 604 00088 00089 HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC 9.19 PROTECTIVE CLOTHING 105.2101.690.006 090481 CUST #5165 P 604 00090 HARDWARE/TOOLS/MISC 34.43 637.78 SPECIAL SUPPLIES BLDG & GROUNDS MAINTENAN 575.5801.690.000 600.5001.305.000 090481 090481 CUST CUST #5165 #5165 P 604 00091 HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC 67.41 SMALL TOOLS 612.3510.440.000 090481 CUST #5165 P P 604 604 00092 00093 HARDWARE/TOOLS/MISC 19.63 120.28 FUELS & LUBRICANTS SPECIAL SUPPLIES 612.3510.450.000 090481 CUST #5165 P 604 00094 HARDWARE/TOOLS/MISC 71.47 EQUIPMENT MAINT & REPAIR 612.3510.690.000 612.3580.302.000 090481 090481 CUST CUST #5165 #5165 P 604 00095 HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC 203.19 67.68 LUMBER & BUILDING SUPPLI 612.3580.540.000 090481 CUST #5165 P P 604 604 00096 00097 HARDWARE/TOOLS/MISC TRAINING MAT & SAFETY SU 612.3580.690.002 090481 CUST #5165 P 604 00098 HARDWARE/TOOLS/MISC 13.59 9.39 SPECIAL SUPPLIES SMALL TOOLS 660.3401.690.000 090481 CUST 45165 P 604 00099 HARDWARE/TOOLS/MISC 142.49 SPECIAL SUPPLIES 695.6120.440.000 695.6120.690.000 090481 090481 CUST CUST #5165 #5165 P 604 00100 HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC 17.21 SPECIAL SUPPLIES 800.3642.690.000 090481 CUST #5165 P P 604 604 00101 00102 HARDWARE/TOOLS/MISC 12.01 193.55 SPECIAL SUPPLIES SPECIAL SUPPLIES 800.3728.690.000 090481 CUST #5165 P 604 00103 HARDWARE/TOOLS/MISC 29.26 SPECIAL SUPPLIES 800.3733.690.000 800.5536.690.000 090481 090481 CUST CUST #5165 #5165 P 604 00104 HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC 97.29 BLDG MAINT & REPAIRS 820.3908.301.000 090481 CUST #5165 P P 604 604 00105 00106 HARDWARE/TOOLS/MISC 10.18 33.95 SMALL TOOLS SPECIAL SUPPLIES 820.3908.440.000 820.3908.690.000 090481 090481 CUST CUST #5165 #5165 P 604 00107 HARDWARE/TOOLS/MISC HARDWARE/TOOLS/MISC 58.52 SMALL TOOLS 820.3948.440.000 090481 CUST #5165 P P 604 604 00108 00109 HARDWARE/TOOLS/MISC 22.85 WTR SYSTM REPAIR MATERIA 820.3948.690.002 090481 CUST #5165 P 604 00110 51.53 SPECIAL SUPPLIES 820.3960.690.000 090481 CUST #5165 P 604 00111 4,509.39 *VENDOR TOTAL GOODMAN/LARRY UNIFORM ALLOWANCE 41.65 UNIFORM ALLOWANCE (FD/PD 105.2101.157.000 090482 REIMBURSEMENT P 604 00112 HAUN/M. SUSAN STRATEGIC PLANNING 1,348.75 CONTRACTUAL SERVICES 200.2001.250.000 090483 NONE 038476 F 604 00113 HIGBEE/JENNIFER GRADE T3 EXAM FEES 100.00 CONFERENCE AND TRAINING 820.3908.160.000 090484 REIMBURSEMENT P 604 00114 HOMETOWN SHOPPER WEDDING GUIDE ADS 399.00 MARKETING 410.6190.230.000 090485 128 P 604 00115 HUYNH/TRUNG UTILITY REFUND 49.98 UTILITY CREDIT BAL CLEAR 950.115.101 090450 100624-6 P 604 00116 ACCOUNTS PAYABLE 02/12/2010 08:41:23 VENDOR NAME DESCRIPTION IBEW, LOCAL 1245 JAN10 UNION DUES LAMBER/LISA CLASS -WISDOM LIFE ASSIST EMS SUPPLIES DIST USE TAX EMS SUPPLIES DIST USE TAX LIGHT HOUSE/THE BULB DIST USE TAX LONG/CHRISTOPHER UNIFORM ALLOWANCE LUCCHETTI/DIANN MILEAGE 1/26-1/27/10 MALDONADO SR/LOUIS J JAN10 TRAINING RENT JAN10 TRAINING RENT MATHESON TRI -GAS DBA AER ARGON GAS ARGON GAS ARGON GAS OXYGEN MAYHEW/THOMAS SEWER LATERAL GRANT MCNAB/DUSTIN UNIFORM ALLOWANCE MENDO-LAKE OFFICE PRODUC OFFICE SUPPLIES OFFICE SUPPLIES MENDOCINO COUNTY NOTICE OF DET-SUBSTN Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 1,040.42 P/R DEDUCT. -UNION DUES 940.200.709 100.00 RECREATION PROGRAM INCOM 100.0700.521.001 153.36 SPECIAL SUPPLIES 105.2101.690.000 0.18CR DISTRICT USE TAX LIABILI 900.205.237 236.91 SPECIAL SUPPLIES 105.2101.690.000 1.09CR DISTRICT USE TAX LIABILI 900.205.237 389.00 *VENDOR TOTAL 49.81 GARAGE VEHICLE MAINT COS 105.2001.303.000 0.23CR DISTRICT USE TAX LIABILI 900.205.237 49.58 *VENDOR TOTAL 136.60 UNIFORM ALLOWANCE (FD/PD 105.2001.157.000 150.00 TRAVEL & CONFERENCE EXPE 800.3733.160.000 350.00 TRAVEL & CONFERENCE EXPE 105.2101.160.000 350.00 TRAVEL & CONFERENCE EXPE 105.2001.160.000 700.00 *VENDOR TOTAL 11.78 GARAGE VEHICLE MAINT COS 105.2001.303.000 11.78 SPECIAL SUPPLIES 575.5801.690.000 11.78 FIRE APPARATUS 105.2101.303.001 133.24 SPECIAL SUPPLIES 105.2101.690.000 168.58 *VENDOR TOTAL 2,000.00 CITY SEWER LATERAL GRANT 614.3510.250.810 82.11 UNIFORM ALLOWANCE (FD/PD 105.2101.157.000 32.06 SPECIAL SUPPLIES 100.6001.690.000 62.51 SPECIAL SUPPLIES 100.6150.690.000 94.57 *VENDOR TOTAL 50.00 MACHINERY & EQUIPMENT 800.3642.800.000 CITY OF UKIAH GL540R-V06.81 PAGE 5 CLAIM INVOICE 090486 NONE 090487 REFUND 090324 523196 090324 523196 090325 5523340 090325 5523340 090423 2326896 090423 2326896 090488 REIMBURSEMENT 090489 REIMBURSEMENT 090490 268457 090490 268457 090326 10404391 090326 10404391 090326 10404391 090327 10404171 090491 P-140 090492 REIMBURSEMENT 090498 4636230 090498 4636230 090494 NONE PO# F/P ID LINE P 604 00117 P 604 00118 P 604 00119 P 604 00120 P 604 00121 P 604 00122 P 604 00123 P 604 00124 P 604 00125 P 604 00126 P 604 00127 P 604 00128 P 604 00130 P 604 00131 P 604 00132 P 604 00129 P 604 00133 P 604 00134 P 604 00135 P 604 00136 P 604 00137 ACCOUNTS PAYABLE 02/12/2010 08:41:23 VENDOR NAME DESCRIPTION MENDOCINO COUNTY JAN10 PARK SURCHRG-CO JAN10 PARK SURCHRG-ST JAN10 PARK SURCHRG-CO JAN10 PARK SURCHRG-ST MENDOCINO COUNTY CLERK ENVIR REVIEW-SUBSTN PROJ MENDOCINO COUNTY EMS DEC09 PER CALL FEES MOEBEST/WILLARD OR CAROL UTILITY REFUND MOORE/HERMANO UNIFORM ALLOWANCE MUNI SERVICES LLC 3RDQTR09 AUDIT SRVS MUNNELL & SHERRILL INC CHALK PIPE POLE NORLAB INC TRACING DYE STATE USE TAX DIST USE TAX NORTHERN CALIFORNIA POWE TRAINING-NOV09,GRANDI OFFICE DEPOT OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 762.00 COUNTY SURCHG, PKG ENFOR 900.205.070 1,143.00 COUNTY SURCHG, PKG ENFOR 900.205.070 702.00 COUNTY SURCHG, PKG ENFOR 900.205.070 1,053.00 COUNTY SURCHG, PKG ENFOR 900.205.070 3,660.00 *VENDOR TOTAL 2,010.25 MACHINERY & EQUIPMENT 800.3642.800.000 541.50 AMBULANCE PERMIT FEES 105.2101.347.000 2.90 UTILITY CREDIT BAL CLEAR 950.115.101 233.48 UNIFORM ALLOWANCE (FD/PD 105.2101.157.000 625.00 CONTRACTUAL SERVICES 100.1301.250.000 65.09 SPECIAL SUPPLIES 220.4601.690.000 79.10 SPECIAL SUPPLIES 100.3110.690.000 144.19 *VENDOR TOTAL 228.19 SPECIAL SUPPLIES 612.3510.690.000 15.64CR STATE USE TAX LIABILITY 900.205.013 0.95CR DISTRICT USE TAX LIABILI 900.205.237 211.60 *VENDOR TOTAL 400.00 TRAVEL & CONFERENCE EXPE 800.3733.160.000 CITY OF UKIAH GL540R-V06.81 PAGE 6 CLAIM INVOICE 090496 NONE 090496 NONE 090497 NONE 090497 NONE 090493 NONE 090495 NONE 090451 72886-5 090499 REIMBURSEMENT 090500 21528 090328 917761 090501 920333 090502 66085 090502 66085 090502 66085 090329 6102-0110040 PO# F/P ID LINE P 604 00138 P 604 00139 P 604 00140 P 604 00141 P 604 00142 P 604 00143 P 604 00144 P 604 00145 P 604 00146 P 604 00147 P 604 00148 P 604 00149 P 604 00150 P 604 00151 P 604 00152 27.92 SPECIAL SUPPLIES 100.1201.690.000 090503 638988 P 604 00153 105.35 SPECIAL SUPPLIES 100.1301.690.000 090503 638988 P 604 00154 369.71 SPECIAL SUPPLIES 100.1601.690.000 090503 638988 P 604 00155 25.55 SPECIAL SUPPLIES 100.1905.690.000 090503 638988 P 604 00156 120.62 SPECIAL SUPPLIES 100.3001.690.000 090503 638988 P 604 00157 1,741.88 SPECIAL SUPPLIES 105.2001.690.000 090503 638988 P 604 00158 338.45 OFFICE SUPPLIES 105.2101.690.014 090503 638988 P 604 00159 170.71 SPECIAL SUPPLIES 575.5801.690.000 090503 638988 P 604 00160 167.44 SPECIAL SUPPLIES 612.3510.690.000 090503 638988 P 604 00161 1,587.51 STORES PURCHASES 696.131.002 090503 638988 P 604 00162 193.28 SPECIAL SUPPLIES 697.1305.690.000 090503 638988 P 604 00163 569.44 SPECIAL SUPPLIES 800.3733.690.000 090503 638988 P 604 00164 206.61 SPECIAL SUPPLIES 820.3908.690.000 090503 638988 P 604 00165 ACCOUNTS PAYABLE 02/12/2010 08:41:23 VENDOR NAME DESCRIPTION OFFICE DEPOT OFFICE SUPPLIES OFFICE MAX LEGAL FILES PAPER OLIN CORPORATION BULK CHLORINE ON TRAC OVERNIGHT MAIL OVERNIGHT MAIL ONE SOURCE DISTRIBUTORS MULE TAPE MISC TOOLS DEADEND SRV GRIPS MISC HARDWARE FREIGHT CREDIT BOLTS RULER, PLIERS FREIGHT CREDIT DEADEND WEDGE SPLICE, PCJ SHIPPING MOLDING REDUCER OPPERMAN & SON INC. MISC PARTS MISC PARTS PENNY'S TROPHIES ENGRAVE PLAQUES PERKOWSKI/ROBERT M EMBROIDER SHIRTS PETERSON TRACTOR CO. GENERATOR WORK PHILLIPS GROUP/THE VOID CK 99052 Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 167.44 WTR SYSTM REPAIR MATERIA 820.3948.690.002 5,791.91 *VENDOR TOTAL 120.02 SPECIAL SUPPLIES 100.1501.690.000 43.31 SPECIAL SUPPLIES 100.6110.690.000 163.33 *VENDOR TOTAL 5,027.98 CHEMICAL SUPPLIES 612.3580.520.000 3.36 POSTAGE 962.5602.411.000 6.98 POSTAGE 100.3001.411.000 10.34 *VENDOR TOTAL 174.00 SPECIAL SUPPLIES 800.3733.690.000 301.78 SPECIAL SUPPLIES 800.3642.690.000 97.88 INVENTORY - PURCHASES 800.131.002 884.36 MACHINERY & EQUIPMENT 800.3729.800.000 14.36CR MACHINERY & EQUIPMENT 800.3729.800.000 435.00 MACHINERY & EQUIPMENT 800.3729.800.000 188.90 SPECIAL SUPPLIES 800.3733.690.000 42.26CR SPECIAL SUPPLIES 800.3733.690.000 532.61 INVENTORY - PURCHASES 800.131.002 754.09 INVENTORY - PURCHASES 800.131.002 42.26 INVENTORY - PURCHASES 800.131.002 135.94 INVENTORY - PURCHASES 800.131.002 3,490.20 *VENDOR TOTAL 998.33 FIRE APPARATUS 105.2101.303.001 406.03 GARAGE PARTS 612.3510.303.004 1,404.36 *VENDOR TOTAL 15.00 SPECIAL SUPPLIES 105.2001.690.000 50.00 SPECIAL SUPPLIES 800.3733.690.000 10,678.23 TRTMT PROCE EQUIP REPLCM 612.3580.302.003 700.00CR CONTRACTUAL SERVICES 100.2201.250.000 CITY OF UKIAH GL540R-V06.81 PAGE 7 CLAIM INVOICE 090503 638988 090330 010801 090424 190391 090331 1239626 090511 6709726 090511 6709726 090332 53241610.001 090333 53232433.001 090334 53241527.001 090504 53227311.001 090505 53227311.002 090506 53233203.001 090507 53241527.003 090508 53241485.003 090509 53241485.001 090509 53241485.001 090509 53241485.001 090510 53233545.002 090512 ACCT 16373 090512 ACCT 16373 090425 387275 090513 8074 090514 SW270029631 090515 9299 PO# F/P ID LINE P 604 00166 P 604 00167 P 604 00168 P 604 00169 P 604 00170 P 604 00171 P 604 00183 P 604 00174 P 604 00181 P 604 00172 P 604 00173 P 604 00175 P 604 00182 P 604 00180 039475 P 604 00177 039475 P 604 00178 P 604 00179 039449 P 604 00176 P 604 00184 P 604 00185 P 604 00186 P 604 00187 039497 F 604 00188 P 605 00002 ACCOUNTS PAYABLE 02/12/2010 08:41:23 VENDOR NAME DESCRIPTION PHYSIO -CONTROL INC PAPER, PADS POPLAWSKI/KAREN CLASS-FELDENKRAIS POPOVIC/ZARKA MILEAGE 2/1-2/2/10 MILEAGE 1/25/10 PRINTING PLUS BUS CARDS/G SMITH RAMSEIER/ROBERT UNIFORM ALLOWANCE RAPPORT/DAVID J LEGAL SRVS-CITY LEGAL SRVS-RDA REDDING/CITY OF PLAN/SPEC REVIEW-SUBSTN REDWOOD AUTO SUPPLY CO VEHICLE PARTS/SUPPL VEHICLE PARTS/SUPPL VEHICLE PARTS/SUPPL VEHICLE PARTS/SUPPL VEHICLE PARTS/SUPPL VEHICLE PARTS/SUPPL VEHICLE PARTS/SUPPL VEHICLE PARTS/SUPPL VEHICLE PARTS/SUPPL VEHICLE PARTS/SUPPL VEHICLE PARTS/SUPPL VEHICLE PARTS/SUPPL VEHICLE PARTS/SUPPL VEHICLE PARTS/SUPPL VEHICLE PARTS/SUPPL REDWOOD COAST FUELS LUBRICANT REDWOOD TOXICOLOGY LAB I TOXICOLOGY SCREENING Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 497.01 SPECIAL SUPPLIES 105.2101.690.000 126.00 CONTRACTUAL SERVICES 100.6120.250.000 112.00 CONTRACTUAL SERVICES 100.1201.250.000 125.00 CONTRACTUAL SERVICES 100.1201.250.000 237.00 *VENDOR TOTAL 45.68 SPECIAL SUPPLIES 612.3580.690.000 1,000.00 UNIFORM ALLOWANCE (FD/PD 105.2101.157.000 14,125.96 MONTHLY RETAINER 100.1401.250.000 776.00 CONTRACTUAL SERVICES 960.5601.250.000 14,901.96 *VENDOR TOTAL 1,496.39 MACHINERY & EQUIPMENT 800.3642.800.000 227.51 GARAGE PARTS/SUPPLIES & 100.3110.303.004 8.89 VEHICLE REPAIR & MAINTEN 100.3301.303.000 12.17 EQUIPMENT MAINT & REPAIR 100.6001.302.000 127.94 SPECIAL SUPPLIES 100.6001.690.000 201.34 GARAGE VEHICLE MAINT COS 105.2001.303.000 78.37 FIRE APPARATUS 105.2101.303.001 21.70 AMBULANCES 105.2101.303.002 82.60 EQUIPMENT PARTS 575.5801.431.000 42.68 SPECIAL SUPPLIES 575.5801.690.000 26.03 GARAGE PARTS 612.3510.303.004 42.02 SMALL TOOLS 612.3510.440.000 16.10 SPECIAL SUPPLIES 612.3510.690.000 28.45 VEHICLE REPAIR & MAINTEN 612.3580.303.000 21.33 SPECIAL SUPPLIES 695.6120.690.000 20.77 GARAGE PARTS 820.3948.303.004 957.90 *VENDOR TOTAL 760.82 SPECIAL SUPPLIES 800.5536.690.000 315.75 CHEMICAL TESTS FOR DUI'S 105.2001.250.017 CITY OF UKIAH GL540R-V06.81 PAGE 8 CLAIM INVOICE 090516 PH703686 090517 INSTRUCTOR 090518 REIMBURSEMENT 090519 REIMBURSEMENT 090520 11594 090521 REIMBURSEMENT 090522 4717 090523 4718 090524 CUST 15172 090525 ACCT #2430 090525 ACCT #2430 090525 ACCT #2430 090525 ACCT #2430 090525 ACCT #2430 090525 ACCT ##2430 090525 ACCT #2430 090525 ACCT #2430 090525 ACCT #2430 090525 ACCT 42430 090525 ACCT #2430 090525 ACCT ##2430 090525 ACCT ##2430 090525 ACCT #2430 090525 ACCT #2430 090426 1533042 090526 169820101 PO# F/P ID LINE P 604 00189 P 604 00190 P 604 00191 P 604 00192 P 604 00193 P 604 00194 039163 P 604 00195 039163 P 604 00196 P 604 00197 P 604 00198 P 604 00199 P 604 00200 P 604 00201 P 604 00202 P 604 00203 P 604 00204 P 604 00205 P 604 00206 P 604 00207 P 604 00208 P 604 00209 P 604 00210 P 604 00211 P 604 00212 P 604 00213 P 604 00214 ACCOUNTS PAYABLE 02/12/2010 08:41:23 VENDOR NAME DESCRIPTION RICCIARDI INC/R.J. 07/08 AUDIT SRVS RINO PACIFIC, INC. 1/15-1/31/10 CARDLOCK 1/15-1/31/10 CARDLOCK ROUND TREE GLASS REPLACE WINDSHIELD #2542 KEYED CYLINDER SAFEWAY INC FOOD/BEVERAGES FOOD/BEVERAGES FOOD/BEVERAGES FOOD/BEVERAGES FOOD/BEVERAGES SASE COMPANY INC CUTTER DIST USE TAX SCHAT'S BAKERY FOOD/BEVERAGES FOOD/MAYORS RECEPTION SCRIPTLOGIC CORP SECURITY EXPLORER SUPPRT SIMPLEX GRINNELL HEAT DETECTOR REPAIR LABOR SOLID WASTE SYSTEMS INC. JAN10 TRANSFER STN CHRGS JAN10 TRANSFER STN CHRGS JAN10 GARBAGE FEES SONOMA COUNTY REGIONAL P SEMINAR -R RAMOS SEMINAR -J MEYER SEMINAR -J THOMSEN SEMINAR -R GIBSON Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 825.72 CONSULTANT SERVICES 641.7402.250.001 383.31 FUELS & LUBRICANTS 612.3510.450.000 256.32 FUELS & LUBRICANTS 820.3948.450.000 639.63 *VENDOR TOTAL 215.00 VEHICLE REPAIR & MAINTEN 100.3110.303.000 43.50 SPECIAL SUPPLIES 100.1915.690.000 258.50 *VENDOR TOTAL 19.41 MAYOR'S RECEPTION 100.1001.690.006 18.19 SPECIAL SUPPLIES 100.1201.690.000 19.80 SPECIAL SUPPLIES 100.6150.690.000 7.59 SPECIAL SUPPLIES 820.3908.690.000 18.54 LAB TEST SUPPLIES & WTR 820.3908.690.002 83.53 *VENDOR TOTAL 189.84 GARAGE PARTS/SUPPLIES & 100.3110.303.004 0.81CR DISTRICT USE TAX LIABILI 900.205.237 189.03 *VENDOR TOTAL 483.76 FOOD & BEVERAGE FOR CLIE 410.6190.690.002 22.50 MAYOR'S RECEPTION 100.1001.690.006 506.26 *VENDOR TOTAL 535.00 CONTRACTUAL SERVICES 100.1965.250.000 3,360.05 BUILDING MAINT 100.6150.301.000 864.00 BUILDING MAINT 100.6150.301.000 4,224.05 *VENDOR TOTAL 40.90 SPECIAL SUPPLIES 100.3110.690.000 5.50 SPECIAL SUPPLIES 800.3650.690.000 24,235.19 PMTS TO USW, DOMESTIC 670.4901.270.000 24,281.59 *VENDOR TOTAL 75.00 TRAVEL & CONFERENCE EXPE 100.6001.160.000 75.00 TRAVEL & CONFERENCE EXPE 100.6001.160.000 75.00 TRAVEL & CONFERENCE EXPE 695.6120.160.000 75.00 TRAVEL & CONFERENCE EXPE 695.6120.160.000 CITY OF UKIAH GL540R-V06.81 PAGE 9 CLAIM INVOICE 090527 6411 090528 0117464 090529 C117694 090335 118901 090427 120322 090530 CUST #70438 090530 CUST #70438 090530 CUST #70438 090530 CUST #70438 090530 OUST #70438 090428 IN79536 090428 IN79536 090531 STATEMENT 090532 STATEMENT 090536 70568 090533 65273429 090533 65273429 090534 80921 090534 80921 090535 NONE 090537 REGIST FORMS 090537 REGIST FORMS 090537 REGIST FORMS 090537 REGIST FORMS PO# F/P ID LINE P 604 00215 P 604 00216 P 604 00217 P 604 00218 P 604 00219 P 604 00220 P 604 00221 P 604 00222 P 604 00223 P 604 00224 P 604 00225 P 604 00226 P 604 00227 P 604 00228 P 604 00229 039333 F 604 00230 039333 F 604 00231 P 604 00233 P 604 00234 P 604 00232 P 604 00235 P 604 00236 P 604 00237 P 604 00238 ACCOUNTS PAYABLE 02/12/2010 08:41:23 VENDOR NAME DESCRIPTION SONOMA COUNTY REGIONAL P STATE BOARD OF EQUALIZAT JAN10 PPD SALES/USE TAX JAN10 PPD SALES/USE TAX JAN10 PPD SALES/USE TAX STATE BOARD OF EQUALIZAT JAN10 JET EXCISE TAX SUBURBAN PROPANE PROPANE SYSTEMS DISTRIBUTORS #9 WINDOW ENVELOPES -AP #10 REGULAR ENVELOPES #10 WINDOW GRAY TREE TABER CONSULTANTS OAK MANOR WELL THOMPSON/OREN LINEN RENTALS LINEN RENTAL LINEN RENTAL TIRE DISTRIBUTION SYSTEM TIRES/TIRE REPAIRS TIRES/TIRE REPAIRS TIRES/TIRE REPAIRS TRACTOR SUPPLY CREDIT PL TOOLS SUPPLIES TYNDALE COMPANY INC RAINGEAR STATE USE TAX DIST USE TAX UKIAH DAILY JOURNAL 1 YR SUB/COM SRV Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 300.00 *VENDOR TOTAL 143.00 STATE USE TAX LIABILITY 900.205.013 34.00 DISTRICT USE TAX LIABILI 900.205.237 528.00 AVIATION FUELS & LUBRICA 600.5001.451.000 705.00 *VENDOR TOTAL 49.88 AIRPORT GAS & OIL SALES 600.0800.650.001 63.11 SUPPLIES 100.3301.690.000 264.26 SPECIAL SUPPLIES 100.1301.690.000 753.09 STORES PURCHASES 696.131.002 1,459.97 STORES PURCHASES 696.131.002 2,477.32 *VENDOR TOTAL 20,720.00 WELL SITING STUDY TEST W 820.3908.250.001 108.75 EQUIP RENTAL FOR CLIENTS 410.6190.690.003 250.13 EQUIP RENTAL FOR CLIENTS 410.6190.690.003 40.24 MISC COSTS BILLED TO CLI 410.6190.690.004 399.12 *VENDOR TOTAL 18.00 EQUIPMENT MAINT & REPAIR 100.6001.302.000 312.40 VEHICLE REPAIR & MAINTEN 100.6001.303.000 1,017.83 GARAGE VEHICLE MAINT COS 105.2001.303.000 1,348.23 *VENDOR TOTAL 5.42 SMALL TOOLS 100.1915.440.000 14.13 SPECIAL SUPPLIES 100.1915.690.000 19.55 *VENDOR TOTAL 395.58 SPECIAL SUPPLIES 800.3733.690.000 28.88CR STATE USE TAX LIABILITY 900.205.013 1.75CR DISTRICT USE TAX LIABILI 900.205.237 364.95 *VENDOR TOTAL 147.46 SPECIAL SUPPLIES 960.5601.690.000 CITY OF UKIAH GL540R-V06.81 PAGE 10 CLAIM INVOICE 090538 SRJHE27-028900 090538 SRJHE27-028900 090538 SRJHE27-028900 090539 MJMT33-000434 090540 1426-061424 090336 14931 090337 14932 090338 14967 090429 31239 090339 01-005832-03 090430 01-005869-03 090431 01-005898-02 090541 ACCT ##191658 090541 ACCT 4191658 090541 ACCT #191658 090542 0285 9664 090542 0285 9664 090543 375536 090543 375536 090543 375536 090544 ACCT 1641 PO# F/P ID LINE P 604 00239 P 604 00240 P 604 00241 P 604 00242 P 604 00243 039396 F 604 00244 039397 F 604 00245 039473 F 604 00246 039042 P 604 00247 P 604 00248 P 604 00249 P 604 00250 P 604 00251 P 604 00252 P 604 00253 P 604 00254 P 604 00255 P 604 00256 P 604 00257 P 604 00258 P 604 00259 ACCOUNTS PAYABLE 02/12/2010 08:41:23 VENDOR NAME DESCRIPTION UKIAH LOCK AND SECURITY LOCKS/KEYS LOCKS/KEYS LOCKS/KEYS UKIAH OXYGEN FIRE EXT SRV UKIAH VALLEY ASSOCATION JAN10 JANITORIAL UKIAH VALLEY FIRE DISTRI MOBILE COMM CTR MAINT UNITED RENTALS NORTHWEST ROD DRIVER ROD DRIVER UNITED ROTARY BRUSH CORP SWEEPER PARTS SWEEPER PARTS WALTER/JEFFREY UTILITY REFUND WINZLER & KELLY CONSULTI INCREASE PER AMEND #2 FLOW MONITORING WIPF/ERNEST M. EMERG REPAIR -ORCHARD XEROX CORPORATION JAN10 BASE CHRG COPY CHRG YOKAYO VETERINARY CLINIC EMERGENCY VET SRVS Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 9.79 SPECIAL SUPPLIES 100.1915.690.000 17.40 SPECIAL SUPPLIES 100.3110.690.000 57.00 SPECIAL SUPPLIES 105.2001.690.000 84.19 *VENDOR TOTAL 81.37 EQUIPMENT PARTS 575.5801.431.000 80.00 EQUIPMENT MAINT & REPAIR 105.2001.302.000 1,128.95 SPECIAL SUPPLIES 105.2001.690.000 77.90 SMALL TOOLS 800.3728.440.000 72.69 SMALL TOOLS 800.3728.440.000 150.59 *VENDOR TOTAL 866.83 GARAGE PARTS/SUPPLIES & 100.3110.303.004 754.31 GARAGE PARTS/SUPPLIES & 100.3110.303.004 1,621.14 *VENDOR TOTAL 8.08 UTILITY CREDIT BAL CLEAR 950.115.101 4,182.50 ORCHARD AVE. BRIDGE 290.9645.250.000 1,389.50 FLOW MONITORING SERVICES 612.3505.250.004 5,572.00 *VENDOR TOTAL 3,500.00 CONTRACTUAL SERVICES 800.3729.250.000 130.47 LEASE -PURCHASE COSTS 410.6190.255.000 3.98 LEASE -PURCHASE COSTS 410.6190.255.000 134.45 *VENDOR TOTAL 173.28 CONTRACT SVCES ANIMAL CO 100.6005.250.000 CITY OF UKIAH GL540R-V06.81 PAGE 11 CLAIM INVOICE 090545 STATEMENT 090545 STATEMENT 090545 STATEMENT 090546 357613 090551 IN08024 090547 10-03 090548 85554412-001 090549 85700728-001 090340 CI99600 090550 CI9923 090452 101171-7 090553 48462 090554 49845 090555 28211 090556 45908649 090556 45908649 090552 2841 PO# F/P ID LINE P 604 00260 P 604 00261 P 604 00262 P 604 00263 P 604 00264 P 604 00265 P 604 00266 P 604 00267 P 604 00269 P 604 00268 P 604 00270 034410 P 604 00271 039468 P 604 00272 039471 F 604 00273 P 604 00274 P 604 00275 P 604 00276 ACCOUNTS PAYABLE CITY OF UKIAH 02/12/2010 08:41:23 Schedule of Bills Payable GL540R-V06.81 PAGE 12 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE REPORT TOTALS: 156,527.44 RECORDS PRINTED - 000278 ACCOUNTS PAYABLE 02/19/2010 10:04:40 Schedule of Bills Payable FUND RECAP: FUND DESCRIPTION DISBURSEMENTS 100 GENERAL FUND 23,783.33 105 MEASURE S GENERAL FUND 6,209.16 140 PARK DEVELOPMENT FUND 23,692.80 220 PKG. DIST. ##1 OPER & MAINT 347.97 250 SPECIAL REVENUE FUND 3,942.90 290 BRIDGE FUND 4,263.95 410 CONFERENCE CENTER FUND 5,879.10 575 GARAGE FUND 1,066.58 600 AIRPORT FUND 2,423.46 611 SEWER CONSTRUCTION FUND 2,862,247.27 612 CITY/DIST. SEWER FUND 38,868.15 660 SANITARY DISPOSAL SITE FUND 7,643.80 678 PUBLIC SAFETY DISPATCH FUND 147.64 695 GOLF FUND 16,917.98 696 PURCHASING FUND 146.80 697 BILLING ENTERPRISE FUND 610.37 698 FIXED ASSET FUND 6,761.20 800 ELECTRIC FUND 971,084.92 805 STREET LIGHTING FUND 9,086.50 806 PUBLIC BENEFITS CHARGES 12,753.62 820 WATER FUND 12,318.92 840 SPECIAL WATER FUND (CAP IMP) 291,657.55 900 SPECIAL DEPOSIT TRUST FUND 197.64 910 WORKER'S COMP FUND 745.82 940 PAYROLL POSTING FUND 28,918.95 950 GENERAL SERVICE (ACCTS RECV) 538.28 960 COMMUNITY REDEV. AGENCY FUND 725.18 965 REDEVELOPMENT CAP IMPR FUND 42,536.40 TOTAL ALL FUNDS 4,375,516.24 BANK RECAP: BANK NAME DISBURSEMENTS ---- ---------------------------- UBOC UNION BANK OF CALIFORNIA 4,375,516.24 TOTAL ALL BANKS 4,375,516.24 THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEWED AND APPROVED FOR PAYMENT. CITY OF UKIAH GL060S-V06.81 RECAPPAGE GL540R ACCOUNTS PAYABLE 02/19/2010 10:04:40 Schedule of Bills Payable FUND RECAP: FUND DESCRIPTION DISBURSEMENTS ---- ---------------------------- DATE APPROVED BY "" CITY OF UKIAH GL060S-V06.81 RECAPPAGE GL540R ACCOUNTS PAYABLE CITY OF UKIAH 02/19/2010 10:04:40 Schedule of Bills Payable GL540R-V06.81 PAGE 1 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE AMERICAN SOCIETY OF COMP MUSIC LICENSE FEE 307.29 CONCERT SERIES 900.205.226 090562 ACCT 500621276 P 630 00001 AT&T T1 TO INTERNET 16.95 TELEPHONE 100.1101.220.000 090561 1150121 P 630 00002 T1 TO INTERNET 67.38 TELEPHONE 100.1201.220.000 090561 1150121 P 630 00003 T1 TO INTERNET 75.87 TELEPHONE 100.1301.220.000 090561 1150121 P 630 00004 T1 TO INTERNET 67.38 TELEPHONE 100.1501.220.000 090561 1150121 P 630 00005 T1 TO INTERNET 33.60 TELEPHONE 100.1601.220.000 090561 1150121 P 630 00006 T1 TO INTERNET 50.58 TELEPHONE 100.1905.220.000 090561 1150121 P 630 00007 T1 TO INTERNET 67.38 TELEPHONE 100.1965.220.000 090561 1150121 P 630 00008 T1 TO INTERNET 421.13 TELEPHONE 105.2001.220.000 090561 1150121 P 630 00009 T1 TO INTERNET 185.36 TELEPHONE 105.2101.220.000 090561 1150121 P 630 00010 T1 TO INTERNET 16.80 TELEPHONE 100.2201.220.000 090561 1150121 P 630 00011 T1 TO INTERNET 67.38 TELEPHONE 100.3001.220.000 090561 1150121 P 630 00012 T1 TO INTERNET 16.80 TELEPHONE 100.3110.220.000 090561 1150121 P 630 00013 T1 TO INTERNET 8.48 TELEPHONE 100.6001.220.000 090561 1150121 P 630 00014 T1 TO INTERNET 50.58 TELEPHONE 100.6110.220.000 090561 1150121 P 630 00015 T1 TO INTERNET 50.58 TELEPHONE 100.6150.220.000 090561 1150121 P 630 00016 T1 TO INTERNET 16.80 TELEPHONE 220.4601.220.000 090561 1150121 P 630 00017 T1 TO INTERNET 33.60 TELEPHONE 410.6190.220.000 090561 1150121 P 630 00018 T1 TO INTERNET 33.60 TELEPHONE 600.5001.220.000 090561 1150121 P 630 00019 T1 TO INTERNET 16.80 TELEPHONE 612.3580.220.000 090561 1150121 P 630 00020 T1 TO INTERNET 16.80 TELEPHONE 660.3401.220.000 090561 1150121 P 630 00021 T1 TO INTERNET 50.58 TELEPHONE 678.2040.220.000 090561 1150121 P 630 00022 T1 TO INTERNET 8.48 TELEPHONE 695.6120.220.000 090561 1150121 P 630 00023 T1 TO INTERNET 16.80 TELEPHONE 696.1390.220.000 090561 1150121 P 630 00024 T1 TO INTERNET 160.07 TELEPHONE 697.1305.220.000 090561 1150121 P 630 00025 T1 TO INTERNET 117.97 TELEPHONE 800.3733.220.000 090561 1150121 P 630 00026 T1 TO INTERNET 50.58 TELEPHONE 820.3901.220.000 090561 1150121 P 630 00027 T1 TO INTERNET 33.60 TELEPHONE 820.3908.220.000 090561 1150121 P 630 00028 T1 TO INTERNET 16.80 TELEPHONE 960.5601.220.000 090561 1150121 P 630 00029 1,768.73 *VENDOR TOTAL BAYSIDE PRINTED PRODUCTS UVSD STATEMENTS 450.30 SPECIAL SUPPLIES 697.1305.690.000 090563 082761 039448 F 630 00030 DIST USE TAX 2.07CR DISTRICT USE TAX LIABILI 900.205.237 090563 082761 P 630 00031 448.23 *VENDOR TOTAL BEAMAN/STEVE TRAVEL 1/24-1/30/10 821.90 TRAVEL & CONFERENCE EXPE 800.3733.160.000 090564 REIMBURSEMENT P 630 00032 BLACKWELDER/CHARLOTTE ENERGY REBATE 75.00 ENERGY CONSERVATION PROG 806.3765.250.005 090565 51622-9 P 630 00033 BRENNER-WARD/ISIS ENERGY REBATE 50.00 ENERGY CONSERVATION PROG 806.3765.250.005 090566 65754-4 P 630 00034 ACCOUNTS PAYABLE 630 00051 P 02/19/2010 10:04:40 00052 Schedule of Bills Payable 00053 P FOR A/P 00054 VENDOR NAME 630 00055 039414 F DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT BUSHBY SHARPENING INC/P. P 630 00058 SHARPENING 7.00 SPECIAL SUPPLIES 800.3728.690.000 BUSINESS CARD 00060 P 630 NITRO PDF PRO LICENSES 869.40 ENTERPRISE SOFTWARE ACRE 100.1965.250.001 HARDHAT CHIN STRAPS 48.74 SPECIAL SUPPLIES 800.3733.690.000 CABLE 81.78 SPECIAL SUPPLIES 105.2001.690.000 SAFETY VESTS 88.08 SAFETY SUPPLIES 612.3510.690.001 SAFETY VESTS 88.07 SAFETY SUPPLIES 820.3948.690.004 RAINGEAR 326.04 SAFETY SUPPLIES 612.3510.690.001 RAINGEAR 326.03 SAFETY SUPPLIES 820.3948.690.004 STATE USE TAX 63.87CR STATE USE TAX LIABILITY 900.205.013 DIST USE TAX 4.19CR DISTRICT USE TAX LIABILI 900.205.237 PARKING/M HARRIS 52.00 TRAVEL & CONFERENCE EXPE 100.1601.160.000 PER DIEM/M HARRIS 62.43 TRAVEL & CONFERENCE EXPE 100.1601.160.000 HR MEETING 18.17 OTHER DEPT SUPPLIES 100.1601.690.004 DATA RECOVERY SOFTWARE 349.95 SPECIAL SUPPLIES 100.1965.690.000 REGIST SANGIACOMO 555.00 TRAVEL & CONFERENCE EXPE 960.5601.160.000 RETIREMENT GIFT/YATES 318.09 OFFICE SUPPLIES 105.2101.690.014 3,115.72 *VENDOR TOTAL CALIF CONTRACTORS SUPPLI SAFETY VESTS 260.35 SAFETY 100.3110.690.010 DIST USE TAX 1.20CR DISTRICT USE TAX LIABILI 900.205.237 259.15 *VENDOR TOTAL CALIFORNIA ASSOC OF PUBL MBR DUES/M HORGER 130.00 DUES & SUBSCRIPTIONS 696.1390.260.000 CONSOLIDATED ELECTRICAL LAMPS RETURNED 171.99CR ELECT EQUIP 612.3580.302.004 LAMPS 287.00 ELECT EQUIP 612.3580.302.004 115.01 *VENDOR TOTAL COOPER POWER SYSTEMS PADMOUNT SWITCHGEAR 51,603.53 MACHINERY & EQUIPMENT 800.3646.800.000 COPWARE INC LEGAL RESOUCE SOFTWARE 400.00 TRAFFIC CITATIONS & FORM 105.2001.690.008 CPRS DISTRICT I AWARD PLAQUE FEE 55.00 SPECIAL SUPPLIES 100.6110.690.000 ATTENDANCE FEE 90.00 SPECIAL SUPPLIES 100.6110.690.000 145.00 *VENDOR TOTAL DEEP VALLEY SECURITY 1124 SRV CALL -FIRE SYSTEM 162.88 EQUIPMENT MAINT & REPAIR 410.6190.302.000 SRVS CALL -ALARM SYS 113.94 EQUIPMENT MAINT & REPAIR 410.6190.302.000 276.82 *VENDOR TOTAL CITY OF UKIAH GL540R-V06.81 PAGE 2 CLAIM INVOICE 090572 271842 090567 00451381 090567 00451381 090567 00451381 090567 00451381 090567 00451381 090567 00451381 090567 00451381 090567 00451381 090567 00451381 090568 02082818 090568 02082818 090568 02082818 090569 11429576 090570 95909883 090571 01686377 090574 DD48029 090574 DD48029 090573 NONE 090575 8821-203393 090576 8821-481045 090577 906254167 090578 80596 090579 NOMINATION 090579 NOMINATION 090580 179981 090581 179982 PO# F/P ID LINE P 630 00035 P 630 00036 P 630 00037 P 630 00038 P 630 00039 P 630 00040 P 630 00041 P 630 00042 P 630 00043 P 630 00044 P 630 00046 P 630 00047 P 630 00048 P 630 00049 P 630 00050 P 630 00045 P 630 00051 P 630 00052 P 630 00053 P 630 00054 P 630 00055 039414 F 630 00056 P 630 00057 P 630 00058 P 630 00059 P 630 00060 P 630 00061 ACCOUNTS PAYABLE ID LINE P 630 02/19/2010 10:04:40 P Schedule of Bills Payable 00063 P FOR A/P 00064 VENDOR NAME 630 00065 P DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT DEGNER/STEWART CALIBRATE BALANCES 385.00 SPECIAL SUPPLIES 612.3580.690.000 DOUGHERTY/JAMES ENERGY REBATE 75.00 ENERGY CONSERVATION PROG 806.3765.250.005 DUCHARME/MICHEY YOUTH BASKETBALL 55.00 YOUTH BASKETBALL 100.0700.525.111 EAST BAY TRUCK CENTER VEHICLE PARTS 219.24 GARAGE PARTS/SUPPLIES & 100.3110.303.004 VEHICLE PARTS 33.47 GARAGE PARTS 612.3510.303.004 DIST USE TAX 1.09CR DISTRICT USE TAX LIABILI 900.205.237 251.62 *VENDOR TOTAL EBA ENGINEERING STATE GEOTRACKER SVCS 6,200.00 MONITORING& TESTING(PVT 660.3401.250.005 1STQTR10 LANDFL MONITOR 1,427.00 MONITORING& TESTING(PVT 660.3401.250.005 EXPERT WITNESS 789.35 CONTRACTUAL SERVICES 250.3301.250.000 LITIGATION 1,139.55 CONTRACTUAL SERVICES 250.3301.250.000 LITIGATION -RIVER WATCH 2,014.00 CONTRACTUAL SERVICES 250.3301.250.000 11,569.90 *VENDOR TOTAL ENVIRONMENTAL SCIENCE WALMART EXPANSION EIR 2,080.60 WALMART EIR CONSULT JN 0 100.1501.250.042 EVERGREEN JOB &SAFETY TR DEC09 SAFETY MTG 903.27 CONTRACTUAL SERVICES 800.3733.250.000 NOV09 SAFETY MTG 903.27 CONTRACTUAL SERVICES 800.3733.250.000 1,806.54 *VENDOR TOTAL FIELDS/LEROY UTILTIY REFUND 132.38 UTILITY CREDIT BAL CLEAR 950.115.101 GARNICA/MONSERRAT UTILTIY REFUND 10.31 UTILITY CREDIT BAL CLEAR 950.115.101 GARRETT/PATRICK UNIFORM ALLOWANCE 520.05 UNIFORM ALLOWANCE (FD/PD 105.2101.157.000 GARRISON/AMY ENERGY REBATE 100.00 ENERGY CONSERVATION PROG 806.3765.250.005 GENERAL PACIFIC INC. WIRE 187.27 INVENTORY - PURCHASES 800.131.002 CURRENT TRANSFORMERS 444.38 INVENTORY - PURCHASES 800.131.002 WIRE 620.62 MACHINERY & EQUIPMENT 800.3728.800.000 1,252.27 *VENDOR TOTAL CITY OF UKIAH GL540R-V06.81 PAGE 3 CLAIM INVOICE 090582 5272 090583 13493-2 090584 REFUND 090585 ACCT #5858 090585 ACCT #5858 090585 ACCT #5858 090586 21136 090586 21136 090587 21107 090587 21107 090588 21184 090589 88174 090590 2683 090591 2671 090558 100499-3 090559 76245-0 090592 REIMBURSEMENT 090593 1011394 090432 1108146 090433 1108147 090434 1108145 PO# F/P ID LINE P 630 00062 P 630 00063 P 630 00064 P 630 00065 P 630 00066 P 630 00067 039457 F 630 00070 039498 F 630 00071 039491 P 630 00068 039491 P 630 00069 039491 P 630 00072 039514 P 630 00073 039288 P 630 00075 039288 P 630 00074 P 630 00076 P 630 00077 P 630 00078 P 630 00079 P 630 00081 P 630 00082 P 630 00080 ACCOUNTS PAYABLE 02/19/2010 10:04:40 VENDOR NAME DESCRIPTION GEXPRO WIRE GILMORE/KRISTIN M CATERING CATERING CATERING CATERING GRAHAM/KATIE E CLASS -BODY SCULPTING HACH COMPANY LAB SUPPLIES HANSEL FORD VEHICLE PARTS HARTFORD RETIREE PREMIUM MAR10 RETIREE HEALTH HI -TECH EMERGENCY VEHICL MAP LIGHT INTEGRITY SHRED SHRED DOCUMENTS SHRED DOCUMENTS SHRED DOCUMENTS SHRED DOCUMENTS SHRED DOCUMENTS IRVINE & JACHENS INC BADGE KEMIRA WATER SOLUTIONS I FERRIC CHLORIDE KIWANIS CLUB OF UKIAH MBR DUES -S SANGIACOMO LAMPSON TRACTOR & EQUIP. GUARD LEE/KAREN ENERGY REBATE Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 660.66 MACHINERY & EQUIPMENT 800.3728.800.000 407.81 FOOD & BEVERAGE FOR CLIE 410.6190.690.002 163.13 FOOD & BEVERAGE FOR CLIE 410.6190.690.002 135.94 FOOD & BEVERAGE FOR CLIE 410.6190.690.002 339.84 FOOD & BEVERAGE FOR CLIE 410.6190.690.002 1,046.72 *VENDOR TOTAL 494.90 CONTRACTUAL SERVICES 100.6120.250.000 714.66 SPECIAL SUPPLIES 612.3580.690.000 1,400.28 GARAGE VEHICLE MAINT COS 105.2001.303.000 3,700.71 NON-EMPLOYEE HEALTH INS. 940.200.724 136.86 FIRE APPARATUS 105.2101.303.001 28.50 SPECIAL SUPPLIES 105.2001.690.000 28.50 SPECIAL SUPPLIES 678.2040.690.000 28.50 CONTRACTUAL SERVICES 100.1601.250.000 28.50 SPECIAL SUPPLIES 105.2001.690.000 28.50 SPECIAL SUPPLIES 678.2040.690.000 142.50 *VENDOR TOTAL 111.44 PROTECTIVE CLOTHING 105.2101.690.006 8,863.41 CHEMICAL SUPPLIES 612.3580.520.000 110.00 TRAVEL & CONFERENCE EXPE 960.5601.160.000 101.52 GARAGE PARTS/SUPPLIES & 100.3110.303.004 50.00 ENERGY CONSERVATION PROG 806.3765.250.005 CITY OF UKIAH GL540R-V06.81 PAGE 4 CLAIM INVOICE 090435 775-678871 090594 10110 090595 10108 090596 10109 090597 10111 090598 INSTRUCTOR 090436 6571176 090599 ACCT 6464 090600 50011 -MAR 090601 131459 090437 16696 090437 16696 090602 16187 090603 16893 090603 16893 090605 7454 090438 9017103084 090606 NONE 090604 11111-745403 090607 75138-8 PO# F/P ID LINE P 630 00083 P 630 00086 P 630 00084 P 630 00085 P 630 00087 P 630 00088 P 630 00089 P 630 00090 P 630 00091 P 630 00092 P 630 00094 P 630 00095 P 630 00093 P 630 00096 P 630 00097 P 630 00098 P 630 00099 P 630 00100 P 630 00101 P 630 00102 ACCOUNTS PAYABLE 02/19/2010 10:04:40 VENDOR NAME DESCRIPTION LYLE SIGNS INC SIGN MATERIALS MALMBERG/CLAYTON ENERGY REBATE MARSOLAN/TIM UNIFORM ALLOWANCE MARTINEZ/VICTOR ENERGY REBATE MCNAB/DUSTIN UNIFORM ALLOWANCE MCPHAUL/LAUREN RECORDING FEES MCQUEARY/DAVID UNIFORM ALLOWANCE MEEKER/RUTH ENERGY REBATE MENDOCINO SOLID WASTE HAZ WASTE DISPOSAL MICHELS CORPORATION UTILTIY REFUND MICROBIOLOGICS INC LAB SUPPLIES STATE USE TAX DIST USE TAX MOORE/JANET UTILTIY REFUND MOTION INDUSTRIES INC FILTER ELEMENTS DISCOUNT NEWELL/JAN CALENDAR NOR CAL TRAINING OFFICER MBR DUES/K THOMSEN Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 868.89 SIGN POSTS/SHEETING 100.3110.690.007 100.00 ENERGY CONSERVATION PROG 806.3765.250.005 775.81 UNIFORM ALLOWANCE (FD/PD 105.2001.157.000 332.50 ENERGY CONSERVATION PROG 806.3765.250.005 272.39 UNIFORM ALLOWANCE (FD/PD 105.2101.157.000 36.00 TAXES AND FEES 612.3505.630.000 192.87 UNIFORM ALLOWANCE (FD/PD 105.2001.157.000 64.00 ENERGY CONSERVATION PROG 806.3765.250.005 34.08 WTR SYSTM REPAIR MATERIA 820.3948.690.002 384.25 UTILITY CREDIT BAL CLEAR 950.115.101 526.62 SPECIAL SUPPLIES 612.3580.690.000 33.91CR STATE USE TAX LIABILITY 900.205.013 2.06CR DISTRICT USE TAX LIABILI 900.205.237 490.65 *VENDOR TOTAL 11.34 UTILITY CREDIT BAL CLEAR 950.115.101 860.32 SPECIAL SUPPLIES 800.5536.690.000 7.81CR SPECIAL SUPPLIES 800.5536.690.000 852.51 *VENDOR TOTAL 41.31 SPECIAL SUPPLIES 100.1201.690.000 50.00 MEMBERSHIPS & MEETINGS 105.2101.262.000 CITY OF UKIAH GL540R-V06.81 PAGE 5 CLAIM INVOICE 090439 671212 090608 79971-8 090610 REIMBURSEMENT 090609 31823-8 090611 REIMBURSEMENT 090612 REIMBURSEMENT 090613 REIMBURSEMENT 090614 10411-7 090615 5036 090557 100942-2 090440 463724 090440 463724 090440 463724 090560 100883-8 090616 CA23-456245 090616 CA23-456245 090618 REIMBURSEMENT 090619 NONE PO# F/P ID LINE 039467 F 630 00103 P 630 00104 P 630 00105 P 630 00106 P 630 00107 P 630 00108 P 630 00109 P 630 00110 P 630 00111 P 630 00112 P 630 00113 P 630 00114 P 630 00115 P 630 00116 P 630 00117 P 630 00118 P 630 00119 P 630 00120 ACCOUNTS PAYABLE CITY OF UKIAH 02/19/2010 10:04:40 Schedule of Bills Payable GL540R-V06.81 PAGE 6 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE NORTHERN CALIFORNIA GANG CONFERENCE -N WAIDELICH 300.00 TRAVEL & CONFERENCE EXPE 105.2001.160.000 090620 REGIST FORM P 630 00121 NORTHERN CALIFORNIA POWE FEB10 POWER 376,107.00 NCPA PLANT GENERATION 800.3702.214.003 090617 006102-0110017 P 630 00122 FEB10 POWER 434,072.00 NCPA POWER PURCHASES 800.3702.214.004 090617 006102-0110017 P 630 00123 FEB10 POWER 76,759.00 NCPA TRANSMISSION 800.3702.214.005 090617 006102-0110017 P 630 00124 FEB10 POWER 59,815.00 NCPA MGMT SERVICE 800.3702.214.006 090617 006102-0110017 P 630 00125 FEB10 POWER 42,022.00CR NCPA THIRD PARTY REV (SA 800.3702.214.007 090617 006102-0110017 P 630 00126 904,731.00 *VENDOR TOTAL O'BRIEN/JAMES TRAVEL 1/24-1/30/10 817.90 TRAVEL & CONFERENCE EXPE 800.3733.160.000 090621 REIMBURSEMENT P 630 00127 ONE SOURCE DISTRIBUTORS 8' CROSSARM 2,392.94 INVENTORY - PURCHASES 800.131.002 090441 53241469.001 039475 P 630 00128 PLIERS 86.76 SPECIAL SUPPLIES 800.3642.690.000 090442 53241737.001 P 630 00130 PLIERS 191.18 SPECIAL SUPPLIES 800.3733.690.000 090443 53241527.002 P 630 00129 FUSE CUTOUT 100A 2,942.71 INVENTORY - PURCHASES 800.131.002 090622 53243390.001 039478 F 630 00131 ROPE 204.76 SPECIAL SUPPLIES 800.3728.690.000 090623 53244113.001 P 630 00132 ROPE 204.77 SPECIAL SUPPLIES 800.3729.690.000 090623 53244113.001 P 630 00133 ROPE 191.23 SPECIAL SUPPLIES 800.3728.690.000 090624 53249499.001 P 630 00134 6,214.35 *VENDOR TOTAL OPERATING ENGINEER PUBLI MAR2010 HEALTH INSUR 2,774.00 NON-EMPLOYEE HEALTH INS. 940.200.724 090625 86138FEB2010 P 630 00135 P. G. & E. COMPANY GAS -OBSERVATORY HS 179.20 UTILITIES 100.6001.210.000 090626 4722717075-1 P 630 00136 PAPE MACHINERY FUEL PUMP RETURNED 189.82CR GARAGE PARTS/SUPPLIES & 100.6001.303.004 090444 1532698 P 630 00139 DIST USE TAX ON CR 0.87 DISTRICT USE TAX LIABILI 900.205.237 090444 1532698 P 630 00140 PARTS 472.42 GARAGE PARTS 612.3510.303.004 090445 1530914 P 630 00137 DIST USE TAX 2.13CR DISTRICT USE TAX LIABILI 900.205.237 090445 1530914 P 630 00138 281.34 *VENDOR TOTAL PHOTO FINISH PHOTOS/COUNCIL 45.65 MAYOR'S RECEPTION 100.1001.690.006 090627 195427 P 630 00141 PITNEY BOWES INC INK 181.60 SPECIAL SUPPLIES 100.1905.690.000 090628 5501190086 P 630 00142 PRE -PAID LEGAL SERVICES LEGAL INSURANCE 237.10 PREPAID LEGAL - AFLAC 940.200.726 090629 38295-FEB10 P 630 00143 PUBLIC SERVICE DEPT. UTILITIES 4,447.52 UTILITIES 100.1915.210.000 090630 VARIOUS P 630 00144 UTILITIES 545.80 UTILITIES 100.3110.210.000 090630 VARIOUS P 630 00145 UTILITIES 549.23 UTILITIES 100.3150.210.000 090630 VARIOUS P 630 00146 ACCOUNTS PAYABLE 02/19/2010 10:04:40 Schedule of Bills Payable CITY GL540R-VO6.81 OF PAGE UKIAH 7 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE PUBLIC SERVICE DEPT. UTILITIES 103.53 UTILITIES 100.3301.210.000 090630 VARIOUS P 630 00147 UTILITIES 3,695.60 UTILITIES 100.6001.210.000 090630 VARIOUS P 630 00148 UTILITIES 220.41 UTILITIES 100.6110.210.000 090630 VARIOUS P 630 00149 UTILITIES 1,415.03 UTILITIES 100.6130.210.000 090630 VARIOUS P 630 00150 UTILITIES 1,223.73 UTILITIES 100.6150.210.000 090630 VARIOUS P 630 00151 UTILITIES 331.17 UTILITIES 220.4601.210.000 090630 VARIOUS P 630 00152 UTILITIES 1,554.22 UTILITIES 410.6190.210.000 090630 VARIOUS P 630 00153 UTILITIES 1,066.58 UTILITIES 575.5801.210.000 090630 VARIOUS P 630 00154 UTILITIES 2,158.93 UTILITIES 600.5001.210.000 090630 VARIOUS P 630 00155 UTILITIES 61.70 UTILITIES 612.3510.210.000 090630 VARIOUS P 630 00156 UTILITIES 20,111.67 UTILITIES 612.3580.210.000 090630 VARIOUS P 630 00157 UTILITIES 40.06 UTILITIES 678.2040.210.000 090630 VARIOUS P 630 00158 UTILITIES 1,676.12 UTILITIES 695.6120.210.000 090630 VARIOUS P 630 00159 UTILITIES 815.78 UTILITIES 800.3733.210.000 090630 VARIOUS P 630 00160 UTILITIES 41.14 UTILITIES 800.3765.210.000 090630 VARIOUS P 630 00161 UTILITIES 9,086.50 UTILITIES 805.4001.210.000 090630 VARIOUS P 630 00162 UTILITIES 12.12 MONTHLY DISCOUNT PROGRAM 806.3765.250.003 090630 VARIOUS P 630 00163 UTILITIES 539.69 UTILITIES 820.3901.210.000 090630 VARIOUS P 630 00164 UTILITIES 10,820.42 UTILITIES 820.3908.210.000 090630 VARIOUS P 630 00165 UTILITIES 43.38 UTILITIES 960.5601.210.000 090630 VARIOUS P 630 00166 UTILITIES 10.40 CHAMBER OF COMMERCE CONT 965.5616.250.002 090630 VARIOUS P 630 00167 60,570.73 *VENDOR TOTAL R & R PRODUCTS, INC. PARTS 679.26 EQUIPMENT MAINT & REPAIR 695.6120.302.000 090446 CD1294512 P 630 00168 RANDALL/KERRY FOOD PURCHASES 188.30 FOOD & BEVERAGE FOR CLIE 410.6190.690.002 090631 REIMBURSEMENT P 630 00169 REDWOOD EMPIRE MUNICIPAL MAR10 INSURANCE PREM 13,743.00 CITY CONTRIBUTIONS-DENTA 940.205.601 090632 NONE P 630 00170 MAR10 INSURANCE PREM 2,424.60 CITY CONTRIBUTION-INSURA 940.205.602 090632 NONE P 630 00171 MAR10 INSURANCE PREM 745.82 WORKER'S COMP. EXPENSE 910.1990.340.007 090632 NONE P 630 00172 MAR10 INSURANCE PREM 2,961.54 P/R DEDUCT -LTD 940.200.723 090632 NONE P 630 00173 MAR10 INSURANCE PREM 3,078.00 NON-EMPLOYEE HEALTH INS. 940.200.724 090632 NONE P 630 00174 22,952.96 *VENDOR TOTAL RODIN/MARI MILEAGE FEB2010 60.00 MEMBERSHIPS & MEETINGS 820.3901.262.000 090633 REIMBURSEMENT P 630 00175 ROUND TREE GLASS REPLACE WINDSHILED #2341 225.00 VEHICLE REPAIR & MAINTEN 100.3110.303.000 090634 118902 P 630 00176 RRM DESIGN GROUP RIVERSIDE PARK DESIGN 21,921.90 RIVERSIDE PARK DEVELOPME 140.6050.800.006 090635 1101310504 039516 P 630 00177 SCHAT'S BAKERY FACADE IMPROVEMENTS 42,526.00 CONTRACTUAL SERVICES 965.5614.250.000 090636 FIP 09-02 039349 F 630 00178 ACCOUNTS PAYABLE 02/19/2010 10:04:40 Schedule of Bills Payable CITY OF UKIAH GL540R-V06.81 PAGE 8 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE SCHWAB TIRE CENTER/LES COMMERICAL LIGHT REBATE 6,405.00 ENERGY CONSERVATION PROG 806.3765.250.005 090637 63040-0 P 630 00179 SHERWOOD/ROBERT ENERGY REBATE 600.00 ENERGY CONSERVATION PROG 806.3765.250.005 090638 13-23 CHERRY C P 630 00180 SHN CONSULTING ENGINEERS RESIDENT ENG. SVCS 3,420.45 CAPITAL EXPENDITURES 290.9645.800.000 090639 70991 039382 P 630 00186 ENV ENG SVCS 583.50 CAPITAL EXPENDITURES 290.9645.800.000 090639 70991 039384 P 630 00187 CONST. INSPECTION SVCS 260.00 CAPITAL EXPENDITURES 290.9645.800.000 090639 70991 039383 P 630 00188 ANTON STADIUM CM SVCS 1,075.90 ANTON STADIUM CONSTRUCTI 140.6050.800.007 090640 70972 039479 P 630 00184 CM SVCS FOR ROOF 5,703.70 MACHINERY & EQUIPMENT 698.1915.800.000 090640 70972 039479 P 630 00185 CM SERVICES 347.50 SKATE PARK DEVEL 140.6050.800.005 090641 70867 039479 P 630 00181 ANTON STADIUM CM SVCS 347.50 ANTON STADIUM CONSTRUCTI 140.6050.800.007 090641 70867 039479 P 630 00182 CM SVCS FOR ROOF 1,057.50 MACHINERY & EQUIPMENT 698.1915.800.000 090641 70867 039479 P 630 00183 12,796.05 *VENDOR TOTAL SKATE CITY ROLLER CENTER JAN10 GYM RENT 1,120.00 RENTAL OF NONCITY FACILI 100.6111.330.001 090642 STATEMENT P 630 00189 TAYMAN PARK GOLF GROUP I JAN10 GOLF MGMNT 14,505.30 PRO CONTRACT REIMBURSEME 695.6120.250.001 090643 CONTRACT P 630 00190 THORNTON/RICHARD WWTP-MECH SHOP WORK 323.39 TELECOM/NETWORK WIRING/C 100.1965.250.002 090644 4437 P 630 00192 NETWORK DROPS -3 LOCS 813.14 TELECOM/NETWORK WIRING/C 100.1965.250.002 090645 4433 P 630 00191 1,136.53 *VENDOR TOTAL TOTAL WASTE SYSTEMS INC JAN10 BIOSOLIDS 6,248.44 BIO -SOLIDS DISPOSAL FEES 612.3580.250.008 090646 130378 P 630 00193 TWO BROTHERS CATHODIC SR ANNUAL CATHODIC SRVS 350.00 EQUIPMENT MAINT & REPAIR 820.3908.302.000 090647 211 P 630 00194 TYE/ANNE HINCKER YOUTH BASKETBALL 50.00 YOUTH BASKETBALL 100.0700.525.111 090648 REFUND P 630 00195 U.S. CELLULAR CELL PHONE SRVS 32.90 TELEPHONE 612.3580.220.000 090649 956161725 P 630 00196 CELL PHONE SRVS 54.16 TELEPHONE 800.3765.220.000 090649 956161725 P 630 00197 CELL PHONE SRVS 16.45 TELEPHONE 820.3901.220.000 090649 956161725 P 630 00198 CELL PHONE SRVS 16.45 TELEPHONE 612.3505.220.000 090649 956161725 P 630 00199 119.96 *VENDOR TOTAL UKIAH AUTO DISMANTLERS JAN10 TOWING 200.00 AVA TOWING 105.2001.250.018 090651 UPIPD P 630 00200 UKIAH DAILY JOURNAL LEGAL NOTICES 485.92 LEGAL ADVERTISING 100.1101.232.000 090652 ACCT 61200 039182 P 630 00201 CLASSIFIED ADS 266.62 ADVERTISING 100.1601.690.002 090652 ACCT 61200 P 630 00202 ACCOUNTS PAYABLE 02/19/2010 10:04:40 Schedule of Bills Payable CITY OF UKIAH GL540R-V06.81 PAGE 9 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE UKIAH DAILY JOURNAL 752.54 *VENDOR TOTAL UKIAH DAILY JOURNAL SUBSCRIPTION-13 WK-POLCE 41.52 PUBLICATIONS 105.2001.260.000 090653 ACCT 1645 P 630 00203 UKIAH JUNIOR ACADEMY GYM RENTAL/PRACTICE 840.00 RENTAL OF NONCITY FACILI 100.6111.330.001 090654 NONE P 630 00204 UKIAH NATURAL FOODS INC COMM LIGHTING REBATE 4,890.00 ENERGY CONSERVATION PROG 806.3765.250.005 090655 49589-5 P 630 00205 UKIAH PAPER SUPPLY JANITORIAL SUPPLIES 33.67 SPECIAL SUPPLIES 100.1915.690.000 090656 358957 P 630 00209 JANITORIAL SUPPLIES 73.98 STATION CLEANING SUPPLIE 105.2101.690.005 090657 I359337 P 630 00206 JANITORIAL SUPPLIES 196.87 SPECIAL SUPPLIES 410.6190.690.000 090658 359268 P 630 00210 JANITORIAL SUPPLIES 48.82 SPECIAL SUPPLIES 695.6120.690.000 090659 359395 P 630 00211 JANITORIAL SUPPLIES 230.93 SPECIAL SUPPLIES 600.5001.690.000 090660 359648 P 630 00212 JANITORIAL SUPPLIES 82.57 SPECIAL SUPPLIES 410.6190.690.000 090661 I359819 P 630 00207 JANITORIAL SUPPLIES 43.39 STATION CLEANING SUPPLIE 105.2101.690.005 090662 I359963 P 630 00208 710.23 *VENDOR TOTAL UKIAH VALLEY MEDICAL CEN PHYSICALS 451.64 PHYSICAL EXAMINATIONS 105.2190.690.003 090664 VARIOUS P 630 00213 UNITED STATES POSTAL SER POSTAGE 2,500.00 POSTAGE 410.6190.411.000 090650 45258829 P 630 00214 USA MOBILITY WIRELESS IN FEB10 PAGER SRV 26.61 CONTRACTUAL SERVICES 105.2080.250.000 090663 T0190493B P 630 00215 WELLS FARGO BANK N.A. TRUSTEE FEES 1,800.00 DEBT SERVICE 611.7410.680.000 090665 640277 P 630 00216 WELLS FARGO BANK, CORP T BOND PAYMENT-INTEREST 291,661.25 DEBT SERVICE 840.3850.680.000 090666 18349101 P 630 00217 BOND PAYMENT-INST FND 3.70CR CASH W/FISCAL AGENT 840.101.004 090666 18349101 P 630 00218 BOND PAYMENT-INTEREST 1,660,450.00 DEBT SERVICE 611.7410.680.000 090667 18927800 P 630 00219 BOND PAYMENT-PRINCIPAL 1,200,000.00 DEBT SERVICE 611.7410.680.000 090667 18927800 P 630 00220 BOND PAYMENT-REV FND 2.73CR CASH W/FISCAL AGENT 611.101.004 090667 18927800 P 630 00221 3,152,104.82 *VENDOR TOTAL WESCO DISTRIBUTION INC. WRENCHES 22.40 SPECIAL SUPPLIES 800.3642.690.000 090447 462873 P 630 00222 METER 1,191.03 INVENTORY - PURCHASES 800.131.002 090668 464213 039477 F 630 00225 INCH HEX 14.19 SPECIAL SUPPLIES 800.3642.690.000 090669 463933 P 630 00223 KEY SET 11.85 SPECIAL SUPPLIES 800.3642.690.000 090670 463970 P 630 00224 1,239.47 *VENDOR TOTAL ACCOUNTS PAYABLE 02/19/2010 10:04:40 VENDOR NAME DESCRIPTION WILLIAMS/FLOYD T. "SKIP" UNIFORM ALLOWANCE WIPF/ERNEST M. TRUCKING & SAND WYATT IRRIGATION SUPPLY CHECK VALVE IRRIGATION SUPPLIES IRRIGATION SUPPLIES IRRIGATION SUPPL IRRIGATION SUPPL RETURND Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 148.96 UNIFORM ALLOWANCE (FD/PD 105.2101.157.000 819.48 SPECIAL SUPPLIES 612.3510.690.000 270.74 VANDALISM REPAIR 100.6001.692.000 23.84 SPECIAL SUPPLIES 100.6001.690.000 370.51 VANDALISM REPAIR 100.6001.692.000 428.32 SPECIAL SUPPLIES 100.6001.690.000 122.32CR SPECIAL SUPPLIES 100.6001.690.000 971.09 *VENDOR TOTAL CITY OF UKIAH GL540R-V06.81 PAGE 10 CLAIM INVOICE 090671 REIMBURSEMENT 090672 28238 090448 234165 090448 234165 090449 234091 090673 234229 090674 234228 PO## F/P ID LINE P 630 00226 P 630 00227 P 630 00229 P 630 00230 P 630 00228 P 630 00232 P 630 00231 ACCOUNTS PAYABLE CITY OF UKIAH 02/19/2010 10:04:40 Schedule of Bills Payable GL540R-V06.81 PAGE 11 FOR A/P VENDOR NAME DESCRIPTION REPORT TOTALS: AMOUNT ACCOUNT NAME 4,375,516.24 RECORDS PRINTED - 000232 FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE ACCOUNTS PAYABLE 02/25/2010 10:41:36 FUND RECAP: FUND DESCRIPTION ---- ---------------------------- 100 GENERAL FUND 105 MEASURE S GENERAL FUND 220 PKG. DIST. ##1 OPER & MAINT 410 CONFERENCE CENTER FUND 575 GARAGE FUND 600 AIRPORT FUND 612 CITY/DIST. SEWER FUND 614 SEWER CAPITAL PROJECTS FUND 641 SANITATION DISTRICT SPECIAL 660 SANITARY DISPOSAL SITE FUND 678 PUBLIC SAFETY DISPATCH FUND 695 GOLF FUND 696 PURCHASING FUND 697 BILLING ENTERPRISE FUND 800 ELECTRIC FUND 820 WATER FUND 900 SPECIAL DEPOSIT TRUST FUND 940 PAYROLL POSTING FUND 950 GENERAL SERVICE (ACCTS RECV) 960 COMMUNITY REDEV. AGENCY FUND 965 REDEVELOPMENT CAP IMPR FUND TOTAL ALL FUNDS BANK RECAP: BANK NAME -------------------------------- UBOC UNION BANK OF CALIFORNIA TOTAL ALL BANKS CITY OF UKIAH Check Register GL060S-V06.81 RECAPPAGE GL540R DISBURSEMENTS 17,462.50 22,508.17 20.12 1,354.74 45.76 329.76 21,277.54 5,986.96 7,677.04 385.73 527.38 783.58 189.64 853.34 79,981.43 10,524.54 15.28 7,837.16 414.78 2,783.11 67,827.39 248,785.95 DISBURSEMENTS 248,785.95 248,785.95 ACCOUNTS PAYABLE 02/25/2010 09:02:11 Schedule of Bills Payable FUND RECAP: FUND DESCRIPTION DISBURSEMENTS 100 GENERAL FUND 17,683.82 105 MEASURE S GENERAL FUND 22,286.85 220 PKG. DIST. ##1 OPER & MAINT 20.12 410 CONFERENCE CENTER FUND 1,354.74 575 GARAGE FUND 45.76 600 AIRPORT FUND 329.76 612 CITY/DIST. SEWER FUND 21,277.54 614 SEWER CAPITAL PROJECTS FUND 5,986.96 641 SANITATION DISTRICT SPECIAL 7,677.04 660 SANITARY DISPOSAL SITE FUND 385.73 678 PUBLIC SAFETY DISPATCH FUND 527.38 695 GOLF FUND 783.58 696 PURCHASING FUND 189.64 697 BILLING ENTERPRISE FUND 853.34 800 ELECTRIC FUND 79,981.43 820 WATER FUND 10,524.54 900 SPECIAL DEPOSIT TRUST FUND 15.28 940 PAYROLL POSTING FUND 7,837.16 950 GENERAL SERVICE (ACCTS RECV) 414.78 960 COMMUNITY REDEV. AGENCY FUND 2,783.11 965 REDEVELOPMENT CAP IMPR FUND 67,827.39 TOTAL ALL FUNDS 248,785.95 BANK RECAP: BANK NAME DISBURSEMENTS ---- ---------------------------- UBOC UNION BANK OF CALIFORNIA 248,785.95 TOTAL ALL BANKS 248,785.95 THE PRECEDING LIST OF BILLS PAYABLE WAS RE D AND AP V�, FOR /PAYMENT. DATE ............ APPROVED BY .... ....... '�!"`--!}---" CITY OF UKIAH GL060S-V06.81 RECAPPAGE GL540R ACCOUNTS PAYABLE 02/25/2010 09:02:11 Schedule of Bills Payable CITY GL540R-V06.81 OF PAGE UKIAH 1 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE ACCURATE AIR ENGINEERING FILTERS 472.94 EQUIPMENT MAINT & REPAIR 612.3580.302.000 090676 L-050820 P 650 00001 ACS FEB10 SOFTWARE MAINT 189.64 CONTRACTUAL SERVICES 696.1390.250.000 090677 49948 039184 P 650 00002 FEB10 SOFTWARE MAINT 853.34 CONTRACTUAL SERVICES 697.1305.250.000 090677 49948 039184 P 650 00003 FEB10 SOFTWARE MAINT 853.34 CONTRACTUAL SERVICES 100.1301.250.000 090677 49948 039184 P 650 00004 1,896.32 *VENDOR TOTAL AFLAC SEC125 ADMIN FEES 50.00 ADMINISTRATIVE FEES(SEC. 940.200.730 090678 995469ER P 650 00005 AFLAC - FLEX ONE UNREIMBURSED MEDICAL 142.00 MEDICAL & DEPENDANT REIM 940.200.728 090679 FAX P 650 00006 UNREIMBURSED MEDICAL 125.00 MEDICAL & DEPENDANT REIM 940.200.728 090680 FAX P 650 00007 267.00 *VENDOR TOTAL AGNEW/MARGARET CLASS-FELDENKRAIS 379.26 CONTRACTUAL SERVICES 100.6120.250.000 090681 INSTRUCTOR P 650 00008 ALPHA ANALYTICAL TESTING SERVICES 110.00 CONTRACTUAL SERVICES 820.3908.250.000 090682 10623 P 650 00010 TESTING SERVICES 85.00 CONTRACTUAL SERVICES 820.3908.250.000 090683 10727 P 650 00011 TESTING SERVICES 70.00 CONTRACTUAL SERVICES 820.3908.250.000 090684 10802 P 650 00013 TESTING SERVICES 240.00 CONTRACTUAL SERVICES 820.3908.250.000 090685 10779 P 650 00012 TESTING SERVICES 60.00 CONTRACTUAL SERVICES 820.3908.250.000 090686 10975 P 650 00015 TESTING SERVICES 60.00 CONTRACTUAL SERVICES 820.3908.250.000 090687 10979 P 650 00016 TESTING SERVICES 110.00 CONTRACTUAL SERVICES 820.3908.250.000 090688 10025 P 650 00009 TESTING SERVICES 110.00 CONTRACTUAL SERVICES 820.3908.250.000 090689 20044 P 650 00020 TESTING SERVICES 60.00 CONTRACTUAL SERVICES 820.3908.250.000 090690 20284 P 650 00022 TESTING SERVICES 120.00 CONTRACTUAL SERVICES 820.3908.250.000 090691 20359 P 650 00024 DUP PAYMENT CREDIT 240.00CR CONTRACTUAL SERVICES 820.3908.250.000 090692 9110469 P 650 00029 TESTING SERVICES 110.00 CONTRACTUAL SERVICES 820.3908.250.000 090693 20353 P 650 00023 TESTING SERVICES 28.00 LAB TESTING SERVICES 612.3580.250.001 090694 10984 P 650 00017 TESTING SERVICES 28.00 LAB TESTING SERVICES 612.3580.250.001 090695 20148 P 650 00021 TESTING SERVICES 28.00 LAB TESTING SERVICES 612.3580.250.001 090696 20444 P 650 00025 TESTING SERVICES 186.00 LAB TESTING SERVICES 612.3580.250.001 090697 20588 P 650 00026 TESTING SERVICES 1,382.00 LAB TESTING SERVICES 612.3580.250.001 090698 20653 P 650 00028 TESTING SERVICES 1,382.00 LAB TESTING SERVICES 612.3580.250.001 090699 20606 P 650 00027 DUP PAYMENT CREDIT 3,154.50 LAB TESTING SERVICES 612.3580.250.001 090700 10913 P 650 00014 TESTING SERVICES 2,291.50 LAB TESTING SERVICES 612.3580.250.001 090701 10992 P 650 00018 TESTING SERVICES 617.00 LAB TESTING SERVICES 612.3580.250.001 090702 10993 P 650 00019 9,992.00 *VENDOR TOTAL AT&T LATE PAYMENT INTEREST 0.59 ENTERPRISE SOFTWARE AGRE 100.1965.250.001 090706 8310000098398 P 650 00030 EMAIL SPAM FILTERING 491.55 ENTERPRISE SOFTWARE AGRE 100.1965.250.001 090707 8310000872224 P 650 00031 492.14 *VENDOR TOTAL ACCOUNTS PAYABLE CITY OF UKIAH 02/25/2010 09:02:11 Schedule of Bills Payable GL540R-V06.81 PAGE 2 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE AT&T TELEPHONE 100.94 TELEPHONE EXPENSE 641.7402.220.001 090708 707 462-4429 P 650 00032 AT&T MOBILITY APN MODEMS/PATROL CARS 561.84 TELEPHONE 105.2001.220.000 090703 832056361 P 650 00040 VOICE & DATA LINES 46.83 TELEPHONE 612.3505.220.000 090704 575108535 P 650 00033 VOICE & DATA LINES 46.84 TELEPHONE 820.3901.220.000 090704 575108535 P 650 00034 VOICE & DATA LINES 21.78 UTILITIES 612.3510.210.000 090704 575108535 P 650 00035 VOICE & DATA LINES 14.52 TELEPHONE 820.3908.220.000 090704 575108535 P 650 00036 VOICE & DATA LINES 58.76 TELEPHONE 100.1965.220.000 090704 575108535 P 650 00037 VOICE & DATA LINES 19.59 TELEPHONE 100.3110.220.000 090704 575108535 P 650 00038 VOICE & DATA LINES 7.26 TELEPHONE 800.3765.220.000 090704 575108535 P 650 00039 VOICE & DATA LINES 7.63 TELEPHONE 820.3908.220.000 090705 832118877 P 650 00041 VOICE & DATA LINES 45.19 TELEPHONE 800.3733.220.000 090705 832118877 P 650 00042 VOICE & DATA LINES 7.26 TELEPHONE 820.3901.220.000 090705 832118877 P 650 00043 VOICE & DATA LINES 14.52 TELEPHONE 612.3505.220.000 090705 832118877 P 650 00044 VOICE & DATA LINES 11.85 TELEPHONE 600.5001.220.000 090705 832118877 P 650 00045 VOICE & DATA LINES 7.26 TELEPHONE 678.2040.220.000 090705 832118877 P 650 00046 VOICE & DATA LINES 140.49 TELEPHONE 105.2001.220.000 090705 832118877 P 650 00047 VOICE & DATA LINES 140.49 TELEPHONE 100.1965.220.000 090705 832118877 P 650 00048 VOICE & DATA LINES 49.89 TELEPHONE 100.6130.220.000 090705 832118877 P 650 00049 1,202.00 *VENDOR TOTAL BALANCE HYDROLOGICS INC PERC POND STUDY 1,810.00 PERC POND HYDRO STUDY 612.3580.250.011 090709 207219-0110 039469 P 650 00050 BEATTY/JOHN SOUND SYSTEM 2/11/10 400.00 FOOD & BEVERAGE FOR CLIE 410.6190.690.002 090710 216356 P 650 00051 BECK INC/R.W. CONSULT SRVS/SUB STN 14,232.68 MACHINERY & EQUIPMENT 800.3642.800.000 090711 115643 037726 P 650 00052 BLUEGLOBES INC GREEN LENS 52.79 BLDG & GROUNDS MAINTENAN 600.5001.305.000 090712 UKI-11186 P 650 00053 BOUND TREE MEDICAL LLC RESPIRATORS 37.85 SPECIAL SUPPLIES 105.2101.690.000 090713 87125600 P 650 00054 CALIF DEPT OF TRANSPORTA STANDARD SPEC 2006 65.25 SPECIAL SUPPLIES 100.3001.690.000 090715 ORDER FORM P 650 00055 STATE USE TAX 0.30CR STATE USE TAX LIABILITY 900.205.013 090715 ORDER FORM P 650 00056 DIST USE TAX 0.30CR DISTRICT USE TAX LIABILI 900.205.237 090715 ORDER FORM P 650 00057 64.65 *VENDOR TOTAL CALIFORNIA PUBLIC EMPLOY MAR10 HEALTH INSUR 4,755.70 PR DEDUCT-PERS INSURANCE 940.200.729 090714 H2010030485000 P 650 00058 MAR10 HEALTH INSUR 2,634.08 CITY CONTRIBUTION-INSURA 940.205.602 090714 H2010030485000 P 650 00059 MAR10 HEALTH INSUR 16.78 PERS ADMIN EXPENSE 940.200.735 090714 H2010030485000 P 650 00060 MAR10 HEALTH INSUR 113.60 PERS ADMIN EXPENSE 940.200.735 090714 H2010030485000 P 650 00061 7,520.16 *VENDOR TOTAL ACCOUNTS PAYABLE 02/25/2010 09:02:11 Schedule of Bills Payable CITY GL540R-V06.81 OF UKIAH FOR A/P PAGE 3 VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE CALIFORNIA REDEVELOPMENT MEMBERSHIP RENEWAL 2,500.00 MEMBERSHIPS & MEETINGS 960.5601.262.000 090716 ACCT 7103 P 650 00062 CALIFORNIA RURAL WATER A REVIEW CLASS-D MARTIN 250.00 TRAVEL & CONFERENCE EXPE 820.3948.160.000 090717 ENROLL FORM P 650 00063 CITY OF UKIAH SSO 145 LAWS AVE 11/18/9 5,986.96 LINE REPLACEMENTS 614.3510.811.002 090718 PROJ CODE 9036 P 650 00064 COASTLAND CIVIL ENGINEER NBRHD ENHCMENT PLAN 1,557.94 ST/STSCAPE-BETTY,CLARA,L 965.5612.250.001 090719 30826 038756 P 650 00065 CUPPLES & SONS CONST INC CONSTRUCTION-RR DEPOT 44,788.99 RAILROAD DEPOT RENOVATIO 965.5618.250.002 090720 PROG PAY ##5 039301 P 650 00066 LESS RETENTION 4,478.90CR ACCOUNTS PAYABLE - RETEN 965.202.001 090720 PROG PAY #5 P 650 00067 40,310.09 *VENDOR TOTAL DEPARTMENT OF JUSTICE OCT09 BLOOD ANALYSIS 245.00 CHEMICAL TESTS FOR DUI'S 105.2001.250.017 090721 778821 P 650 00068 DUNCAN/ESTATE OF WILLIAM AMBULANCE REFUND 121.04 AMBULANCE FEES 100.0800.617.000 090723 RUN ##09-1893 P 650 00069 ECONOMIC DEVELOPMENT & ECONOMIC DEVEL SRVS 5,000.00 ECONOMIC DEVLOP FINANCE 965.5616.250.004 090763 170 039519 P 650 00070 ENVIRONMENTAL RESOURCE A PROFICIENCY TESTING 792.95 SPECIAL SUPPLIES 612.3580.690.000 090724 569952 P 650 00073 PROFICIENCY TESTING 776.50 SPECIAL SUPPLIES 612.3580.690.000 090725 569951 P 650 00072 QUAL CONTROL STANDARD 80.50 SPECIAL SUPPLIES 612.3580.690.000 090726 569126 P 650 00071 1,649.95 *VENDOR TOTAL FEDERAL EXPRESS CORP EXPRESS MAIL 20.57 POSTAGE 100.1301.411.000 090727 1026-9259-4 P 650 00074 EXPRESS MAIL 24.87 POSTAGE 100.2201.411.000 090727 1026-9259-4 P 650 00075 EXPRESS MAIL 46.02 POSTAGE 100.3001.411.000 090727 1026-9259-4 P 650 00076 EXPRESS MAIL 36.69 POSTAGE 105.2001.411.000 090727 1026-9259-4 P 650 00077 EXPRESS MAIL 16.11 SAFETY MATERIALS & SUPPL 820.3908.690.003 090727 1026-9259-4 P 650 00078 144.26 *VENDOR TOTAL FILLMAN/GAYLE CLASSES-AIKIDO 266.00 CONTRACTUAL SERVICES 100.6120.250.000 090728 INSTRUCTOR P 650 00079 FISHER WIRELESS SERVICES FEB10 RADIO MAINT 250.00 RADIO EQUIPMENT SERVICE 678.2040.250.002 090729 1441 P 650 00080 MAR10 RADIO MAINT 250.00 RADIO EQUIPMENT SERVICE 678.2040.250.002 090730 164 P 650 00081 500.00 *VENDOR TOTAL ACCOUNTS PAYABLE 02/25/2010 09:02:11 VENDOR NAME DESCRIPTION GUZMAN/MARIANO UNIFORM ALLOWANCE HD SUPPLY UTILITIES LTD MISC POLE REPL MAT ELEC SUPPLIES HD SUPPLY UTILITIES LTD GROUND RODS PARKING BUSHING GUY GRIPS STEEL PINS HUB INTERNATIONAL SPECIAL EVENT INSUR HUDSON MUSEUM STORE/GRAC BOOK DVD IDEXX DISTRIBUTION INC SIMPLATE IWATER INC SOFTWARE MAINT FEE KENNEDY/RICK OFFICE SUPPLIES POSTAGE PRINTS KORTICK MFG. CO. BOLTS 8' LT X -ARM BOLT COVERS PINS, XFMR LEAD ADAPT BOLTS 9' LT X -ARM 9' CROSSARM, LT, STL PIN KRUZIC/FRANK F CLASS -GUITAR Schedule of BillS Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 135.75 UNIFORM ALLOWANCE (FD/PD 105.2001.157.000 273.19 MACHINERY & EQUIPMENT 800.3728.800.000 9.52 INVENTORY - PURCHASES 800.131.002 282.71 *VENDOR TOTAL 00083 203.15 INVENTORY - PURCHASES 800.131.002 424.13 INVENTORY - PURCHASES 800.131.002 160.41 INVENTORY - PURCHASES 800.131.002 528.53 MACHINERY & EQUIPMENT 800.3728.800.000 1,316.22 *VENDOR TOTAL 00085 146.64 INSURANCE SERVICES 410.0900.513.016 32.57 SPECIAL SUPPLIES 100.6150.690.000 21.70 SPECIAL SUPPLIES 100.6150.690.000 54.27 *VENDOR TOTAL UKIAHOO-01 101.54 SPECIAL SUPPLIES 612.3580.690.000 1,100.00 MISC OFFICE & COMP SUPPL 820.3948.690.001 31.52 SUPPLIES AND OFFICE EXPE 641.7402.690.001 29.94 POSTAGE/SHIPPING 641.7402.411.001 8.16 REPRODUCTION EXPENSE 641.7402.231.001 69.62 *VENDOR TOTAL 178.35 SPECIAL SUPPLIES 800.3728.690.000 1,231.66 MACHINERY & EQUIPMENT 800.3728.800.000 63.62 MACHINERY & EQUIPMENT 800.3728.800.000 103.31 MACHINERY & EQUIPMENT 800.3728.800.000 163.67 SPECIAL SUPPLIES 800.3728.690.000 1,200.60 MACHINERY & EQUIPMENT 800.3728.800.000 1,564.70 MACHINERY & EQUIPMENT 800.3728.800.000 4,505.91 *VENDOR TOTAL 42.00 CONTRACTUAL SERVICES 100.6120.250.000 CITY OF UKIAH GL540R-V06.81 PAGE 4 CLAIM INVOICE PO# F/P ID LINE 090731 REIMBURSEMENT P 650 00082 090732 1344590-03 039380 F 650 00083 090733 1403533-0 P 650 00084 090734 1398216-00 P 650 00087 090735 1354407-02 039400 F 650 00085 090736 1403543-00 P 650 00088 090737 1396467-00 P 650 00086 090738 UKIAHOO-01 P 650 00089 090739 1032 P 650 00090 090740 1034 P 650 00091 090741 241584546 P 650 00092 090742 5418 039509 F 650 00093 090743 REIMBURSEMENT P 650 00094 090743 REIMBURSEMENT P 650 00095 090743 REIMBURSEMENT P 650 00096 090744 26911 P 650 00100 090745 26910 039487 P 650 00097 090745 26910 039487 P 650 00098 090745 26910 039487 P 650 00099 090746 26913 P 650 00101 090747 26966 039487 P 650 00102 090748 26968 039423 F 650 00103 090749 INSTRUCTOR P 650 00104 ACCOUNTS PAYABLE 02/25/2010 09:02:11 VENDOR NAME DESCRIPTION LIFE ASSIST EMS SUPPLIES EMS SUPPLIES DIST USE TAX EMS SUPPLIES DIST USE TAX EMS SUPPLIES DIST USE TAX LUPITA'S MEXICAN RESTAUR UTILITY REFUND MARTIN/ERICA CLASS -CARDIO BOOTCAMP CLASS-YOGILATES MASTER K-9 INC. NARCOTIC DETECT K9 K9 TRAINING MATHESON TRI -GAS DBA AER OXYGEN HELIUM DIST USE TAX OXYGEN HELIUM TANK RENT HELIUM TANK RENT NITROGEN DIST USE TAX MCCULLOUGH M.D./ANDREA P MEDICAL OVERSITE SRVS MCDONOUGH HOLLAND & ALLE JAN10 LEGAL SRVS MCMASTER-CARR SUPPLY CO FLEX HOSE MERZ/KATIE TRAVEL 3/9-3/12/10 TRAVEL 3/9-3/12/10 TRAVEL 3/9-3/12/10 TRAVEL 3/9-3/12/10 Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE 3.10 SPECIAL SUPPLIES 105.2101.690.000 090750 526005 227.07 SPECIAL SUPPLIES 105.2101.690.000 090751 526135 1.04CR DISTRICT USE TAX LIABILI 900.205.237 090751 526135 868.11 SPECIAL SUPPLIES 105.2101.690.000 090752 525089 3.07CR DISTRICT USE TAX LIABILI 900.205.237 090752 525089 12.64 SPECIAL SUPPLIES 105.2101.690.000 090753 525387 0.05CR DISTRICT USE TAX LIABILI 900.205.237 090753 525387 1,106.76 *VENDOR TOTAL 414.78 UTILITY CREDIT BAL CLEAR 950.115.101 090675 78057-7 725.90 CONTRACTUAL SERVICES 100.6120.250.000 090764 INSTRUCTOR 70.00 CONTRACTUAL SERVICES 100.6120.250.000 090764 INSTRUCTOR 795.90 *VENDOR TOTAL 4,893.75 CAPITAL EXPENDITURES 105.2001.800.000 090762 5578 4,000.00 CAPITAL EXPENDITURES 105.2001.800.000 090762 5578 8,893.75 *VENDOR TOTAL 29.24 WTR SYSTM REPAIR MATERIA 820.3948.690.002 090754 10403540 177.15 POOL CHEMICALS 100.6130.690.001 090755 10410523 0.81CR DISTRICT USE TAX LIABILI 900.205.237 090755 10410523 71.24 SPECIAL SUPPLIES 105.2101.690.000 090756 10413395 18.80 PUMPKINFEST 900.205.219 090757 10398941 18.80 PUMPKINFEST 900.205.219 090758 10407291 29.68 SPECIAL SUPPLIES 800.3642.690.000 090759 10412285 0.14CR DISTRICT USE TAX LIABILI 900.205.237 090759 10412285 343.96 *VENDOR TOTAL 700.00 CONTRACTUAL SERVICES 105.2101.250.000 090760 NONE 920.40 RDA CONSULTANTS 965.5603.250.000 090761 219880 76.75 EQUIPMENT MAINT & REPAIR 612.3580.302.000 090766 46074227 212.95 TRAVEL & CONFERENCE EXPE 100.6001.160.000 090765 ADVANCE 319.43 TRAVEL & CONFERENCE EXPE 100.6110.160.000 090765 ADVANCE 319.43 TRAVEL & CONFERENCE EXPE 100.1915.160.000 090765 ADVANCE 212.96 TRAVEL & CONFERENCE EXPE 695.6120.160.000 090765 ADVANCE 1,064.77 *VENDOR TOTAL CITY OF UKIAH GL540R-VO6.81 PAGE 5 PO# F/P ID LINE P 650 00109 P 650 00110 P 650 00111 P 650 00105 P 650 00106 P 650 00107 P 650 00108 P 650 00112 P 650 00113 P 650 00114 039524 F 650 00115 039524 F 650 00116 P 650 00118 P 650 00120 P 650 00121 P 650 00124 P 650 00117 P 650 00119 P 650 00122 P 650 00123 P 650 00125 P 650 00126 P 650 00127 P 650 00128 P 650 00129 P 650 00130 P 650 00131 ACCOUNTS PAYABLE 02/25/2010 09:02:11 VENDOR NAME DESCRIPTION MICROFLEX CORP #774353 GLOVES MILANI/TROY D SERVICE CALL/FIRE DEPT NAJERA/JUAN SPOT CLEAN/PUBLIC RM TILE & GROUT/UPD&UFD NETMOTION WIRELESS, INC. ANNUAL MAINTENANCE NORTH STATE STREET INVES MAR10 OFFICE RENT NORTHERN AGGREGATES INC BASE ROCK OLIN CORPORATION BULK CHLORINE P. G. & E. COMPANY UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES PAC -VAN INC MOBILE OFFICE LEASE MOBILE OFFICE LEASE MOBILE OFFICE LEASE PAR ELECTRICAL CONTRACTO POLE REPLACEMENT RETENTION Schedule of Bills Payable FOR A/P AMOUNT ACCOUNT NAME FUND & ACCOUNT 209.90 PRISIONER EXPENSE 105.2001.500.000 85.00 CIVIC CENTER M & R 100.1915.301.000 100.00 BUILDING MAINT 100.6150.301.000 385.00 CIVIC CENTER M & R 100.1915.301.000 485.00 *VENDOR TOTAL 00145 3,093.75 ENTERPRISE SOFTWARE AGRE 100.1965.250.001 600.00 OFFICE LEASE 641.7402.330.001 448.26 SPECIAL SUPPLIES 612.3510.690.000 5,001.62 CHEMICAL SUPPLIES 612.3580.520.000 47.13 UTILITIES 600.5001.210.000 8.11 UTILITIES 100.6130.210.000 808.10 UTILITIES 410.6190.210.000 69.95 UTILITIES 612.3510.210.000 45.10 NAT GAS & PROPANE 612.3580.214.000 385.73 UTILITIES 660.3401.210.000 246.28 UTILITIES 695.6120.210.000 1,560.84 UTILITIES 820.3908.210.000 146.85 UTILITIES 100.6150.210.000 1,842.46 UTILITIES 100.1915.210.000 152.74 FUELS & LUBRICANTS 100.3110.450.000 5,313.29 *VENDOR TOTAL 135.29 CONTRACTUAL SERVICES 100.3110.250.000 67.64 CONTRACTUAL SERVICES 820.3901.250.000 67.64 CONTRACTUAL SERVICES 612.3505.250.000 270.57 *VENDOR TOTAL 61,738.08 MACHINERY & EQUIPMENT 800.3728.800.000 6,173.81CR ACCOUNTS PAYABLE-RETENTI 800.202.001 55,564.27 *VENDOR TOTAL CITY OF UKIAH GL540R-V06.81 PAGE 6 CLAIM INVOICE 090767 IN1131047 090768 3126 090769 4482 090770 4466 090771 I0007627 090772 RESOL 90-07 090773 35689 090774 1241511 090776 0689263822-9 090776 0689263822-9 090776 0689263822-9 090776 0689263822-9 090776 0689263822-9 090776 0689263822-9 090776 0689263822-9 090776 0689263822-9 090776 0689263822-9 090776 0689263822-9 090776 0689263822-9 090775 PSI -1111399 090775 PSI -1111399 090775 PSI -1111399 090777 07100142 090777 07100142 PO# F/P ID LINE P 650 00132 P 650 00133 P 650 00135 P 650 00134 039495 F 650 00136 P 650 00137 P 650 00138 P 650 00139 P 650 00140 P 650 00141 P 650 00142 P 650 00143 P 650 00144 P 650 00145 P 650 00146 P 650 00147 P 650 00148 P 650 00149 P 650 00150 038718 P 650 00151 038718 P 650 00152 038718 P 650 00153 039372 P 650 00154 P 650 00155 ACCOUNTS PAYABLE 02/25/2010 09:02:11 Schedule of Bills Payable CITY GL540R-V06.81 OF PAGE UKIAH 7 FOR A/P VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE PHILLIPS/ANDREW UNIFORM ALLOWANCE 63.93 UNIFORM ALLOWANCE 105.2006.157.000 090778 REIMBURSEMENT P 650 00156 PLATT ELECTRIC SUPPLY SCREWS, BIT SET 24.40 SPECIAL SUPPLIES 800.5536.690.000 090779 7330995 P 650 00164 TOOLS 320.76 SPECIAL SUPPLIES 800.3642.690.000 090780 7211319 P 650 00158 DIST USE TAX 1.48CR DISTRICT USE TAX LIABILI 900.205.237 090780 7211319 P 650 00159 TOOLS 20.37 SPECIAL SUPPLIES 800.3642.690.000 090781 7226416 P 650 00162 DIST USE TAX 0.09CR DISTRICT USE TAX LIABILI 900.205.237 090781 7226416 P 650 00163 CONDUIT 23.07 SPECIAL SUPPLIES 800.3728.690.000 090782 7065545 P 650 00157 TOOLS 382.17 SPECIAL SUPPLIES 800.3642.690.000 090783 7221822 P 650 00160 DIST USE TAX 1.76CR DISTRICT USE TAX LIABILI 900.205.237 090783 7221822 P 650 00161 767.44 *VENDOR TOTAL POPLAWSKI/KAREN CLASSES-FELDENKRAIS 252.84 CONTRACTUAL SERVICES 100.6120.250.000 090784 INSTRUCTOR P 650 00165 PUBLIC FINANCIAL MANAGEM JAN-FEB10 FINL ADVRY SRV 11,676.25 RDA CONSULTANTS 965.5603.250.000 090785 107162-1071630 P 650 00167 DEC-JAN10 FINL ADVSY SRV 7,562.71 RDA CONSULTANTS 965.5603.250.000 090786 106446-106447P P 650 00166 19,238.96 *VENDOR TOTAL RAU & ASSOCIATES INC. SURVEY MAP CHECK FEES 800.00 RBP REVITALIZATION 965.5617.800.004 090787 1272010.1 039045 F 650 00168 REDWOOD COAST FUELS JAN10 CARDLOCK FUEL 4,026.28 FUELS & LUBRICANTS 105.2001.450.000 090788 9003 P 650 00173 JAN10 CARDLOCK FUEL 1,537.30 FUELS & LUBRICANTS 105.2101.450.000 090789 9004 P 650 00174 JAN10 CARDLOCK FUEL 2,513.05 FUELS & LUBRICANTS 800.3765.450.000 090790 9005 P 650 00175 JAN10 CARDLOCK FUEL 2,452.66 FUELS & LUBRICANTS 100.3110.450.000 090791 9006 P 650 00176 JAN10 CARDLOCK FUEL 179.68 FUELS & LUBRICANTS 100.1915.450.000 090792 9010 P 650 00177 JAN10 CARDLOCK FUEL 602.49 FUELS & LUBRICANTS 105.2080.450.000 090793 9011 P 650 00178 JAN10 CARDLOCK FUEL 29.04 FUELS & LUBRICANTS 100.3001.450.000 090794 9013 P 650 00179 JAN10 CARDLOCK FUEL 32.64 FUELS & LUBRICANTS 800.3765.450.000 090794 9013 P 650 00180 JAN10 CARDLOCK FUEL 96.36 FUELS & LUBRICANTS 100.1915.450.000 090794 9013 P 650 00181 JAN10 CARDLOCK FUEL 302.88 FUELS & LUBRICANTS 820.3948.450.000 090795 9014 P 650 00182 JAN10 CARDLOCK FUEL 73.22 FUELS & LUBRICANTS 105.2001.450.000 090796 9016 P 650 00183 JAN10 CARDLOCK FUEL 27.76 FUELS & LUBRICANTS - GAR 575.5801.450.001 090797 9018 P 650 00184 JAN10 CARDLOCK FUEL 1,226.57 FUELS & LUBRICANTS 100.6001.450.000 090798 9019 P 650 00185 JAN10 CARDLOCK FUEL 324.34 FUELS & LUBRICANTS 695.6120.450.000 090799 9021 P 650 00186 JAN10 CARDLOCK FUEL 307.30 FUELS & LUBRICANTS 612.3510.450.000 090800 9052 P 650 00187 JAN10 CARDLOCK FUEL 236.53 LUBRICANTS 612.3580.450.000 090801 10590 P 650 00169 JAN10 CARDLOCK FUEL 597.13 FUELS & LUBRICANTS 820.3908.450.000 090802 10652 P 650 00170 EMPTY BARRELS 170.74 SPECIAL SUPPLIES 800.3733.690.000 090803 1533306 P 650 00172 PROPANE 22.76 FUELS & LUBRICANTS 100.1915.450.000 090804 1533023 P 650 00171 14,758.73 *VENDOR TOTAL REPUBLIC ITS TRAFFIC SIGNAL REPAIRS 488.29 CONTRACTUAL SERVICES 100.3150.250.000 090805 1001547 039499 F 650 00188 ACCOUNTS PAYABLE 76.33 MACHINERY & EQUIPMENT 800.3728.800.000 090809 REIMBURSEMENT CITY OF UKIAH 02/25/2010 09:02:11 Schedule of Bills Payable GL540R-V06.81 PAGE 8 FLOWMETER 5,050.81 FOR A/P 820.3908.302.001 090810 5563884229 039465 F 650 00194 VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE RINO PACIFIC, INC. CARDLOCK 2/1-2/15/10 430.60 FUELS & LUBRICANTS 612.3510.450.000 090806 C117734 P 650 00189 CARDLOCK 2/1-2/15/10 430.53 FUELS & LUBRICANTS 820.3948.450.000 090807 C117959 P 650 00190 861.13 *VENDOR TOTAL SAN DIEGO POLICE EQUIPME FEDERAL 40 S&W 2,005.92 SPECIAL SUPPLIES 105.2001.690.002 090808 591638 039345 F 650 00191 DIST USE TAX 9.23CR DISTRICT USE TAX LIABILI 900.205.237 090808 591638 P 650 00192 OFFICE SUPPLIES 1,996.69 *VENDOR TOTAL 100.1201.690.000 090814 1371137 P 650 00199 SAUERS/CINDY PVC CONDUIT 76.33 MACHINERY & EQUIPMENT 800.3728.800.000 090809 REIMBURSEMENT P 650 00193 SIEMENS INDUSTRY INC FLOWMETER 5,050.81 WTR TREATMT PARTS/MATERI 820.3908.302.001 090810 5563884229 039465 F 650 00194 SIEMENS WATER TECHNOLOGI SHEAR PINS 86.46 TRTMT PROCE EQUIP REPLCM 612.3580.302.003 090811 900024819 P 650 00195 SMATSKY JR/ALBERT HOTEL EXPENSE 186.48 TRAVEL & CONFERENCE EXPE 800.3733.160.000 090812 REIMBURSMENT P 650 00196 MILEAGE 197.50 TRAVEL & CONFERENCE EXPE 800.3733.160.000 090812 REIMBURSMENT P 650 00197 383.98 *VENDOR TOTAL SNYDER/ANDREW MAR10 ACADEMY ADVANCE 1,035.00 ACADEMY TRAINING EXPENSE 105.2001.161.000 090813 ADVANCE P 650 00198 STAPLES OFFICE SUPPLIES 175.90 SPECIAL SUPPLIES 100.1201.690.000 090814 1371137 P 650 00199 OFFICE SUPPLIES 65.03 SPECIAL SUPPLIES 100.1601.690.000 090814 1371137 P 650 00200 OFFICE SUPPLIES 127.19 SPECIAL SUPPLIES 100.3110.690.000 090814 1371137 P 650 00201 OFFICE SUPPLIES 38.05 SPECIAL SUPPLIES 105.2001.690.000 090814 1371137 P 650 00202 OFFICE SUPPLIES 194.63 TRAVEL & CONFERENCE EXPE 105.2101.160.000 090814 1371137 P 650 00203 OFFICE SUPPLIES 18.47 OFFICE SUPPLIES 105.2101.690.014 090814 1371137 P 650 00204 OFFICE SUPPLIES 217.99 SPECIAL SUPPLIES 600.5001.690.000 090814 1371137 P 650 00205 OFFICE SUPPLIES 30.41 SPECIAL SUPPLIES 612.3580.690.000 090814 1371137 P 650 00206 OFFICE SUPPLIES 50.00 SPECIAL SUPPLIES 800.3733.690.000 090814 1371137 P 650 00207 OFFICE SUPPLIES 45.94 SPECIAL SUPPLIES 820.3908.690.000 090814 1371137 P 650 00208 OFFICE SUPPLIES 102.17 MISC OFFICE & COMP SUPPL 820.3948.690.001 090814 1371137 P 650 00209 OFFICE SUPPLIES 283.11 SPECIAL SUPPLIES 960.5601.690.000 090814 1371137 P 650 00210 1,348.89 *VENDOR TOTAL STUMP/STEVE TRAVEL 3/8-3/10/10 453.16 TRAVEL & CONFERENCE EXPE 612.3580.160.000 090815 ADVANCE P 650 00211 TINTPROS TINT WINDOWS -UNIT ##4195 175.00 GARAGE VEHICLE MAINT COS 105.2001.303.000 090816 66 P 650 00212 ACCOUNTS PAYABLE 02/25/2010 09:02:11 Schedule of Bills Payable CITY GL540R-V06.81 OF UKIAH FOR A/P PAGE 9 VENDOR NAME DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE UKIAH OXYGEN FIRE EXT SRV 232.29 SPECIAL SUPPLIES 105.2101.690.000 090817 357723 P 650 00214 FIRE EXT SRV 18.00 EQUIPMENT PARTS 575.5801.431.000 090818 357701 P 650 00213 250.29 *VENDOR TOTAL UKIAH VALLEY SANITATION DIST PAYROLL #21 6,606.48 SALARIES, REGULAR 641.7402.110.000 090819 4A 021810 P 650 00215 DIST PAYROLL ##21 300.00 CONSULTANT SERVICES 641.7402.250.001 090819 4A 021810 P 650 00216 6,906.48 *VENDOR TOTAL UNION BANK OF CALIFORNIA TRUSTEE FEES 875.00 CONTRACTUAL SERVICES 100.1910.250.000 090820 599019 P 650 00217 VWR INTERNATIONAL INC LAB SUPPLIES 371.96 SPECIAL SUPPLIES 612.3580.690.000 090821 40846026 P 650 00218 WALTS/JOANNE TRAVEL 3/10-3/13/10 437.24 TRAVEL & CONFERENCE EXPE 612.3580.160.000 090822 ADVANCE P 650 00219 WELLS FARGO FINANCIAL LE FEB10 COPIER LEASE 221.32 CAPITAL LEASE PAYMENT 100.2001.255.000 090823 6765378050 P 650 00220 FEB10 COPIER LEASE 140.84 COPIER 100.2101.255.005 090823 6765378050 P 650 00221 FEB10 COPIER LEASE 20.12 LEASE -PURCHASE COSTS 678.2040.255.000 090823 6765378050 P 650 00222 FEB10 COPIER LEASE 20.12 LEASE PURCHASE COSTS 220.4601.255.000 090823 6765378050 P 650 00223 MOVE TO FUND 105 221.32CR CAPITAL LEASE PAYMENT 105.2001.255.000 090823 6765378050 P 650 00224 FEB10 COPIER LEASE 221.32 CAPITAL LEASE PAYMENT 105.2001.255.000 090823 6765378050 P 650 00225 MOVE TO FUND 105 140.84CR COPIER 100.2101.255.005 090823 6765378050 P 650 00226 FEB10 COPIER LEASE 140.84 COPIER 105.2101.255.005 090823 6765378050 P 650 00227 402.40 *VENDOR TOTAL XEROX CORPORATION JAN10 BASE CHRG 148.73 EQUIPMENT MAINT & REPAIR 100.6150.302.000 090824 46158473 P 650 00228 COPY CHRG 34.02 EQUIPMENT MAINT & REPAIR 100.6150.302.000 090824 46158473 P 650 00229 182.75 *VENDOR TOTAL ZUMAR INDUSTRIES INC. YIELD FOR CROSSWALKS 358.88 SIGN POSTS/SHEETING 100.3110.690.007 090825 119732 039474 F 650 00230 CROSSWALK SIGN 443.70 SIGN POSTS/SHEETING 100.3110.690.007 090825 119732 039474 F 650 00231 BASES 78.30 SIGN POSTS/SHEETING 100.3110.690.007 090825 119732 039474 F 650 00232 DIST USE TAX 4.05CR DISTRICT USE TAX LIABILI 900.205.237 090825 119732 P 650 00233 876.83 *VENDOR TOTAL ACCOUNTS PAYABLE CITY OF UKIAH 02/25/2010 09:02:11 Schedule of Bills Payable GL540R-V06.81 PAGE 10 FOR A/P VENDOR NAME DESCRIPTION REPORT TOTALS: AMOUNT ACCOUNT NAME 248,785.95 RECORDS PRINTED - 000233 FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE A_ • AGENDA MEETING �� - - - 7b March 17, 2010 SUBJECT: AWARD PURCHASE OF LIQUID POLYMER EMULSION TO POLYDYNE, INC. AT THE UNIT PRICE OF $1.14 PER POUND. Submitted for the City Council's consideration and action is staff's recommendation to award the purchase of approximately 12,000 pounds of Liquid Polymer Emulsion to Polydyne, Inc. at the unit price of $1.14 per pound. Bids were requested from 21 companies. Please see Attachment #'s 1 for a summary of companies that responded. There was a tie for the low bid between Polydyne, Inc. and Ashland Hercules Water Technologies at $1.14 per pound. However, Ashland, in their bid response, offered modified indemnity language that narrowed their liability. Polydyne, Inc., on the other hand, had no exceptions in their bid response. Therefore, Polydyne, Inc. became the lowest responsible bidder. This chemical will be used at the City's Wastewater Treatment Plant as a sludge conditioner for the Belt Filter Press to dewater digested sludge. Funds have been budgeted and are available in fund 612.3580.520.000. Fiscal Impact: ® Budgeted FY 09/10 1-1 New Appropriation Y Not Applicable Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested $142, 464.00 WWTP, Chemicals 612.3580.520.000 NIA Kecommended Action(s): Award the purchase as recommended. Alternative Council Option(s): Reject bids and provide direction to Staff. Citizens advised: N/A Requested by: Tim Eriksen, Director of Public Works and Ann Burck, Deputy Dir., W/S Div. Prepared by: Mary Horger, Purchasing Supervisor Coordinated with: Andrew T. Luke, Wastewater Treatment Plant Supervisor Attachments: 1 - Bid Tabulation r Approved- A-;-- L °~ Ja�, Chambers, City Manager C�t� Of Ltk'a k 300 Seminary Avenue Ukiah, California 95482 BID TABULATION February 25, 2010 BID OPENING Liquid Polymer — Emulsion (Approximately 12,000 pounds) 1. Polydyne, Inc. PO Box 279 Riceboro, GA 31321-0279 2. Ashland Hercules Water Technologies Division of Ashland, Inc. 1313 N. Market Street Wilmington, DE 19894 3. Brenntag Pacific, Inc. 860 Wharf Street Richmond, CA 94804 4. Univar USA Inc. 8201 S212 th Street Kent, WA 98032 5. Sierra Chemical Co. 2302 Larkin Circle Sparks, NV 89431 6. Nalco Company 1601 West Diehl Road Naperville, IL 60563-1198 ATTACHMENT k1lL,IkdaaLei $1.14 per pound* $1.14 per pound* $1.45 per pound X0:0, *Tie bid. Polydyne's bid will be recommended for award. Ashland had an exception to indemnification language in the bid. ITE NO.: 7c MEETING DATE: March 17, 2010 SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR AIRPORT STORM DRAINS REHABILITATION PROJECT- PHASE 1, SPECIFICATION NO. 09-08 Background: This project was funded in the FY 2009-2010 budget adopted by the City Council. Discussion: The City Council awarded the contract on August 5, 2009 to Ashlin Pacific Construction, Inc. of Petaluma, California (contractor) in the amount of $427,734.00. The work of the contract was completed by the contractor in substantial conformance with the approved plans and specifications on February 18, 2010. The final contract cost, based on actual quantities constructed and the approved change orders, is $504,574.00. Final payment of the retention will be made to the contractor after 35 days from the date the Notice of Completion is filed with the County Recorder. Fiscal Impact: ❑ Budgeted FY 09/10 1-1NewAppropriation ® Not Applicable Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number Addtl. Appropriation Requested Recommended Action(s): 1. Accept the work as complete; 2. Direct the City Clerk to file the Notice of Completion with the County Recorder for Airport Storm Drains Rehabilitation Project - Phase 1, Specification No. 09-08 Alternative Council Option(s): N/A Citizens advised: Ashlin Pacific Construction inc. Requested by: Greg Owen Airport Manager Prepared by: Greg Owen Airport Manager Coordinated with: Jane Chambers, City Manager Rick Seanor, Deputy Director of Public Works Attachments: 1. Notice of Completion Approved: Jame ithambers, City Manager Please return to: CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482-5400 (707) 463-6200 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: Attachment 1 That the real property described is owned by the following whose address is: City of Ukiah, a Municipal Corporation, 300 Seminary Avenue, Ukiah, California 95482-5400 2. That the nature of the title to the Airport Storm Drains Rehabilitation Project - Phase 1, Specification NO. 09-08 of all said owners is that of fee simple. That on the 18th day of February 2010, the Contract work for this project was actually completed. 4. That the name and address of the Contractor is Ashlin Pacific Construction Inc 1390 N. McDowell Blvd Ste G Pmb 117 Petaluma California 94954. That the real property herein referred to is situated in the County of Mendocino, State of California, and is described as follows: City -owned property identified as various streets within the City of Ukiah. I hereby certify under penalty of perjury that the forgoing is true and correct: City Council Approval CITY OF UKIAH, a Municipal Corporation By: Date JoAnne Currie, City Clerk State of California County of Mendocino Date Aft ITEM NO.: 7d In MEETING DATE: March 17, 2010 'r City of Ukiah AGENDA SUMMARY REPORT SUBJECT: UPDATE REPORT REGARDING STATUS OF WATER EMERGENCY CONDITIONS NECESSITATING EMERGENCY RESOLUTION TO EXPEDITE CONSTRUCTION OF OAK MANOR DRIVE WATER WELL Background: On March 4, 2009, at a regular meeting of the Ukiah City Council, an emergency resolution was adopted to expedite the construction of a water well at Oak Manor Drive in Oak Manor Park to the east of the tennis courts. Pursuant to Public Contracts Code Section 22050(b)(1), the City Council delegated authority to the City Manager to order action pursuant to subparagraph (a)(1) of that section and directed the City Manager to undertake all steps necessary to have the well constructed without going through a formal competitive bidding process. Pursuant to Public Contracts Code Section 22050(b)(3), adoption of this resolution requires the City Manager to report back to the City Council at its next regular meeting setting forth the reasons justifying why the emergency will not permit a delay resulting from the formal competitive solicitation for bids for the well and why the action is necessary to respond to the emergency. Discussion: The reasons for the emergency were set forth in Resolution No.2009-12. These reasons continue to exist: 1) the State of Emergency declared by the Governor of California due to drought conditions, 2) recommendation to municipalities from Victoria Whitney, Deputy Director for Water Rights for the State of California Water Resources Control Board, that drought conditions may necessitate suspension of surface water rights this summer and to secure groundwater sources, 3) the time required to drill, develop, and construct a temporary connection from a new groundwater well into the City's water distribution system is not sufficient to comply with the noticing requirements of the Public Contracts Code formal bidding process. The date of the bid opening for construction of the Gobbi Street well head and pump house was June 18, 2009. The contractor mobilized their equipment on site on July 13. Substantial completion of this project was November 10th. The time required from the bid opening to substantial completion of the Gobbi Street well head and pump house was approximately five months. Continued on Page 2 Recommended Action(s): Receive the report. Alternative Council Option(s): Reject recommended action(s) and provide staff with alternate direction. Citizens advised: n/a Requested by: Tim Eriksen, Director of Public Works/City Engineer Prepared by: Ann Burck, Deputy Director Public Works — Water & Sewer Division Coordinated with: Jane Chambers, City Manager Attachments: Approved: Jane �`ambers, City Manager In the December 16, 2009 Agenda Summary Report, Item 7d, a best case schedule was developed assuming the Oak Manor well head and pump house bid in December 2009 and construction started no later than January. With this schedule it was possible the Oak Manor well (Well #8) would have been completed in May 2010. This completion date assumed a shortened bid period and no delays due to weather or other circumstances. Bids were issued on January 8, 2010. The revised schedule includes the January bid date and a 30 day noticing period with bids due February 9th. The lowest, qualifying bid was submitted by Wipf Construction in the amount of $377,000 and was approved by Council on February 17th. Construction is expected to begin in March depending on the weather. There needs to be 7 to 10 days of dry weather before the ground in dry enough to start construction. tqITEM NO.. C!ity a r" MEETING DATE: AGENDA SUMMARY REPORT 7e March 17, 2010 Discussion: The purpose of this ordinance is to establish a policy for self -fueling by owners or operators of aircraft at the Ukiah Regional Airport that allows owners or operators of aircraft to refuel their aircraft with their own fueling equipment, while, at the same time, providing restrictions and regulations that are reasonably necessary for safety, preservation of facilities, and the protection of the public interest. At the March 3, 2010, City Council meeting, a proposed City of Ukiah ordinance was introduced for adoption. Budgeted FY 09/10 F1 New Appropriation Fx-1 Not Applicable Amount Budgeted Source of Funds (title and #) Account Number Recommended Action(s): Adoption of Self Fueling Permit Ordinance Alternative Council Option(s): Provide Staff with other direction. Citizens advised: Airport Commission Requested by: Greg Owen, Airport Manager Prepared by: Greg Owen, Airport Manager Coordinated with: Jane Chambers, City Manager Attachments: Self Fueling Ordinance Approved: L-4 1 Janei0hambers, City Manager Budget Amendment Required Addtl. Appropriation Requested ORDINANCE NO. ORDINANCE OF THE CITY OF UKIAH ADDING ARTICLE 6, COMMENCING WITH SECTION 5070 TO CHAPTER 1, DIVISION 6 OF THE UKIAH CITY CODE, REGULATING SELF -FUELING OF AIRPLANES AT THE UKIAH MUNICIPAL AIRPORT SECTION ONE: The City Council of the City of Ukiah hereby ordains that Article 6 is added to Chapter 1, Division 6 of the Ukiah City Code to read as follows: ARTICLE 6 §5070: PURPOSE: The purpose of this Article 6 is to establish a policy for self -fueling by owners or operators of aircraft at the Ukiah Regional Airport that allows owners or operators of aircraft to refuel their aircraft without assistance, while, at the same time, providing restrictions and regulations that are reasonably necessary for safety, preservation of facilities, and the protection of the public interest. §5071: DEFINITIONS: In this ordinance, the following words have the following meanings: 1. "Aircraft fuel servicing vehicle" means a vehicle having a cargo tank designed for or used in the transportation and transfer of fuel into or from an aircraft. 2. "City" means the City of Ukiah. 3. "FAA" means the Federal Aviation Administration. 4. "Airport Manager" means the Manager of the Ukiah Regional Airport and includes, unless otherwise noted, the Manager's designee. 5. "NFPA" means the National Fire Protection Association. All references to an NFPA standard mean the most recent edition of that standard, as may be amended from time to time. 6. "Person" means an individual, corporation, partnership, limited liability company, or other private or governmental entity, agency or organization. 7. "Permittee" means a person who holds a self -fueling permit issued by the Airport Manager. §5072: FUELING RESTRICTIONS; PERMIT PROCESS (a) No person other than the City shall transfer fuel into an aircraft unless the person has first obtained a self -fueling permit from the Airport Manager and the person complies with this ordinance. A self -fueling permit authorizes the permittee to transfer fuel only into an aircraft owned by or leased exclusively to the permittee. No person shall transfer fuel into an aircraft not owned by or leased exclusively to that person, nor shall any person sell fuel to any other airport user. The City will not recognize an organization formed by several aircraft owners for the purpose of self -fueling as a single aircraft owner or exclusive lessee for purposes of this Article 6. (b) An application for a self -fueling permit shall be made by supplying to the Airport Manager information as specified in subsections (i) -(viii) below. The Airport Manager shall review the information to determine whether the applicant satisfies the requirements of this Article 6. If the information is complete and satisfies the requirements for the issuance a permit, the Airport Manager shall issue a self -fueling permit to the applicant. Any person whose application for a self -fueling permit is denied may appeal this denial to the City Manager in accordance with rules adopted by the City Manager. The rules shall provide an opportunity to appear before the City Manager and to present evidence and argument and shall require the City Manager to base his or her decision on the information received from the Airport Manager and from the appellant. The information to be included in the application for a permit shall include, but not be limited to: (i) a description of the aircraft to be fueled; (ii) the aircraft fuel servicing vehicles that will be used; (iii) the employees who will operate the aircraft fuel servicing vehicles and who will conduct the fueling operations; (iv) an emergency response plan; (v) a fuel -handling personnel training program; (vi) an aircraft fuel servicing vehicle inspection and maintenance program; (vii) fuel transfer procedures; and (viii) other additional information as deemed necessary by the Airport Manager (c) When issued, a self -fueling permit shall be signed by the permittee or a person empowered by law to sign for and bind the permittee to comply with the permit and this ordinance and shall set forth, among other things, the permittee's agreement to meet appropriate insurance, indemnity and hold harmless requirements, requirements for aircraft fuel servicing vehicle maintenance and inspection, and responsibility for damage to the Airport. The permit shall also include the permittee's consent to reasonable amendments or additions to permit requirements as circumstances may warrant. Insurance and indemnification requirements shall include the following: (i) Liability insurance: A permit shall not issue and become effective until the applicant as provided proof to the Airport Manager's reasonable satisfaction that the applicant has in effect comprehensive general or commercial liability insurance, naming the City as an additional insured, with policy limits of not less than $2,000,000 per occurrence. The policy shall be endorsed to prohibit cancellation or non -renewal without providing the City with 30 -days prior written notice thereof. The insurance shall include coverage for the discharge or spilling of fuel and the costs to defend citizen suits or claims for damages arising out of such discharge or spills. The insurance must be issued on an occurrence basis. The insurer must be an insurance company admitted by the Insurance Commissioner to issue insurance in the State of California with an A.M. Best rating of A for financial strength, AA for long term credit rating and AMB 1 for short term credit rating. 2 (ii) Indemnification: The permit shall not issue until the permittee has signed and become legally obligated to comply with an agreement to indemnify the City against any claim for damages or any other cost to the City arising out of any act or omission by the permittee or its officers, employees, agents, or contractors while performing under the permit. The indemnification agreement shall be in a form approved by the Airport Manager and the City Attorney. (d) Fees: (1) Applicant Fee: The City Council may establish by resolution a nonrefundable application and permit renewal fee which must be paid by the applicant, when the application is submitted to the Airport Manager. (2) Fuel Vehicle permit fee: The City Council may establish by resolution a fee for each fuel servicing vehicle included under the permit which must be paid each year at a time specified by the Airport Manager. (e) In conducting self -fueling operations, a permittee shall not vary materially from the application information, unless a written request for a variation is submitted to and approved in advance by the Airport Manager. A material variation includes, but is not limited to, a different aircraft, aircraft fuel servicing vehicle, vehicle operator or person performing fueling operations than what is stated in the application information. The Airport Manager may allow temporary variations from the application information while a request for a variation is pending, on a case-by-case basis. (f) A self -fueling permit is not assignable or transferrable and is issued for a term of one year. Prior to expiration of the permit term, a permittee may apply to renew the permit. An application to renew a permit need only include application information that differs from the information submitted in the original permit application. (g) The City may take up to 7 days to process permits, once the application has been determined by the Airport Manager to be complete. No self -fueling will be allowed until the permit is issued to the permittee. §5073: AIRCRAFT FUEL SERVICING VEHICLES (a) The permittee shall have a single -product aircraft fuel servicing vehicle for each type of fuel. Each vehicle shall meet all of the following requirements: 1. Have a tanker capacity of over 100 gallons; 2. Have its own bottom tank loading and grounding services and approved hoses and dispensing nozzles; 3. When not in use, be parked (i) in a location sited in accordance with NFPA 407 standards; 4. Have marking and color coding in accordance with FAA Advisory Circular 15015230-4, Aircraft Fuel Storage, Handling, and Dispensing On Airports, and appropriate lighting and radio communication equipment; and 5. Be owned by or leased exclusively to the permittee. (b) No later than 72 hours before an aircraft fuel servicing vehicle(s) is placed in service for self -fueling, the permittee shall notify the Airport Manager of the vehicle(s) intended use. (c) The permittee shall operate the aircraft fuel servicing vehicle(s) in a safe, efficient and clean manner, and shall not allow the use of a vehicle that is not fully operational in compliance with all applicable regulations. The permittee shall perform such repair and maintenance upon the vehicle as is necessary to ensure its safe operation and as required by the self -fueling permit. (d) The operator of any aircraft fuel servicing vehicle that is on the Airport premises for any purpose related to self -fueling shall meet all of the following requirements: 1. Possess a valid operator's license; 2. Be an employee of the permittee; and 3. Comply with all NFPA and FAA requirements regarding operators of aircraft fuel servicing vehicles. §5074: FUELING OPERATIONS: (a) Any vehicle that is on the Airport premises for any purpose related to self -fueling shall use only such roadways or aircraft movement areas as are designated by the Airport Manager. (b) Fueling operations during which fuel is transferred between an aircraft fuel servicing vehicle and an aircraft shall occur only in areas designated for that purpose by the Airport Manager. (c) No individual may perform a fueling operation unless the individual meets all of the following requirements and does all of the following things: 1. Remains with the fueling apparatus at all times during the fueling operation; 2. Exercises extreme caution to prevent a fuel spill, and if a fuel spill occurs, immediately ceases fueling operations and notifies the Airport Manager; 3. Is an employee of the permittee, but this requirement does not apply to an individual delivering fuel into a fuel truck; 4. For any fueling operation that results in the transfer of fuel into an aircraft, must be able to demonstrate upon demand that he or she is authorized, trained and fully qualified to operate the fuel transfer equipment by (i) having completed, or been trained by an individual who has completed, an accepted FAA training program, and (ii) carrying with him or her an identification card issued by the employer which certifies his or her qualifications; and 5. Complies with all NFPA and FAA requirements regarding fuel transfers for aircraft fuel servicing. (d) The permittee shall keep training records for the employees who perform fueling operations for a minimum of two years, and shall make the training records available to the Airport Manager upon request. 0 (e) Any vehicle that transfers fuel into a fuel truck shall leave the Airport upon completion of the fueling operation. §5075: PARKING: OFF-SITE METHOD: When an aircraft fuel servicing vehicle not being used in a self -fueling operation, is present on airport premises, it shall be parked in an area designated for such purpose by the Airport Manager. A reasonable fee for such parking may be proposed by the Airport Manager and approved by resolution of the City Council. §5076: FUEL FLOWAGE FEE: The permittee shall pay a fuel flowage fee as established from time to time by City Council resolution. §5077: BULK FUEL TANK FEE: Purchasing fuel from the City owned bulk storage tank requires a self fueling permit. Fuel vehicles must have all proper fittings and meet all safety requirements to transfer fuel from the bulk storage tank to fuel vehicles. Pricing for bulk fuel storage will be set by City Council resolution. The availability and amount of fuel sold from the bulk storage tank shall be determined by the Airport Manager. §5078: NATIONAL FIRE PROTECTION ASSOCIATION: The City adopts and makes a part of this Article 6, as though fully set forth, all of the current provisions of NFPA 30, 407 and 415, as those rules may be amended from time to time. If there is any conflict between any provision of this Article 6 and any provision of NFPA 30, 407 or 415, the provision that is more stringent shall apply. Any violation of NFPA 30, 407 or 415 is a violation of this Article. Notwithstanding any provision of the applicable NFPA rules or the Ukiah City Code, permittees may not install or use underground fuel storage tanks. §5079: COMPLIANCE WITH OTHER LAWS: A permittee shall comply with all local, federal and state laws, codes, ordinances, rules and regulations now or hereafter in force and effect applicable to any activity associated with the storage and transfer of aircraft fuel, A violation of any law, code, ordinance, rule, regulation, circular or order referred to in this section is a violation of this Article 6. §5080: INSPECTIONS, RECORDS AND AUDITS: (a) The permittee shall make daily, weekly and monthly inspections of any fuel tank system it has and the aircraft fuel servicing vehicles it uses as required by FAA Advisory Circular 150/5230-4, Aircraft Fuel Storage, Handling and Dispensing on Airports, and shall maintain a written record of such inspections. The permittee shall also keep and maintain written records of all fuel brought to the Airport for self -fueling purposes (including dates, supplier and quantity) and of all fuel quantities transferred into aircraft 5 by aircraft identification number. The permittee shall also maintain accurate records of fuel product monitoring to ensure that there is no leakage from any fuel storage tanks it has and from its aircraft fuel servicing vehicles. Copies of monthly leak detection reports generated by an a fuel tank monitoring system, which reports must clearly identify the tank owner, the hangar location and the tank contents, shall be provided to the Airport Manager every three months. The records required by this paragraph shall be kept for a minimum of two years and shall be made available to the Airport Manager upon request. (b) In addition to the records required by paragraph (a), the permittee shall (i) provide the Airport Manager with information and records which are requested for the purpose of determining compliance with this ordinance including, but not limited to, records pertaining to business organization and ownership, ownership of equipment, and employee status, and (ii) promptly forward to the Airport Manager copies of any fire or safety inspection reports, underwriting audits or insurance company reviews that relate to its self -fueling operations at the Airport, including aircraft fuel servicing vehicles. The permittee shall also allow the Airport Manager to inspect the permittees aircraft fuel servicing vehicles for the purpose of determining compliance with this ordinance. (c) The City shall have the right, during reasonable hours and upon reasonable advance notice, to audit permittees records regarding its self -fueling operations at the Airport. (a) The permittee shall provide for the adequate handling and disposal, away from the Airport, of all trash, garbage and other refuse generated as a result of its self -fueling operations. (b) The permittee shall handle, use, store and dispose of fuel and all other materials, including hazardous materials, owned or used by it at the Airport in accordance with all applicable federal, state and local laws, codes, rules, regulations and ordinances, including rules of the Airport Manager. §5082: EXEMPTIONS: Upon written approval by the Airport Manager, the following do not require a self fueling permit: (a) Defuel/refuel as required to perform maintenance; and (b) Fuel Vehicles with less than 100 gallons of fuel capacity which fuel 100 gallons or less within any 24 hour period. §5083: ENFORCEMENT: (a) The failure to comply with any requirement of this Article 6 constitutes a violation thereof. Any potential violation of this ordinance may be investigated by the Airport Manager. If, upon investigation, the Airport Manager determines that a violation has occurred, he or she may do any or all of the following: rei 1. If the violation jeopardizes the safety of persons or property, order the permittee to cease self -fueling operations until the violation is corrected and take reasonable steps to ensure compliance with the order; or 2. Issue a written or verbal warning; (b) If the Airport Manager determines that a violation of this Article 6 has occurred, he or she may take one or more of the following actions: 1. Recommend legal action; 2. Order the permittee to take certain action consistent with this Article 6 and the permit; or 3. Revoke the self -fueling permit for a time certain. If the Airport Manager determines that a violation occurred and either orders the permittee to take certain action or revokes the self -fueling permit, the permittee may appeal this determination pursuant to the City Manager as provided in Section 5077(b). Any permit revocation shall be stayed during the pendency of this appeal. (c) Any person who violates any provision of this Article 6 or any final order issued pursuant to this Section 5083: 1. Shall be guilty of an infraction and subject to a fine of not more than $100 for a first offense, $200 for a second offense and $500 for a third or subsequent offense. Each day the violation continues shall be deemed a separate offense. 2. Shall be subject to a civil penalty which may be recovered in a civil action filed on the City's behalf by the City Attorney in the amount of $1,000 for each day the violation occurs or continues. (d) The City may seek any other remedy available at law or in equity for a violation of this Article 6. The City may pursue any or all such remedies and any or all of the specific remedies provided in this Article 6, none of which shall be deemed exclusive. All such violations are declared a public nuisance. SECTION TWO 1. COMPLIANCE WITH CEQA. The City Council finds that this ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment), 15061(b)(3) (there is no possibility the activity in question may have a significant effect on the environment.) 2. SEVERABILITY. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the ordinance and the application of such provision to other persons or circumstances shall not be affected thereby. The City Council hereby declares that it would have adopted this Ordinance and any section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional or otherwise invalid. 7 3. EFFECTIVE DATE. This Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah, and shall become effective thirty (30) days after its adoption. Introduced by title only on March 3, 2010, by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas NOES: None ABSENT: None ABSTAIN: None Adopted on , 2010, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Benj Thomas, Mayor ATTEST: JoAnne Currie, City Clerk ITE NO.: 7f MEETING DATE: March 17, 2010 SUBJECT: AWARD OF BIDS FOR THE PURCHASE OF OVERHEAD AND UNDERGROUND MATERIAL FOR THE AIRPORT BUSINESS PARK ELECTRIC SYSTEM RELIABILITY IMPROVEMENT PROJECT IN THE AMOUNT OF $45,057.98 Staff is requesting authorization to purchase overhead and underground material for the Airport Business Park Electric System Reliability Improvement Project. A request for bid was sent to eight (8) vendors for the purchase of crossarms, insulators, 397 AAC conductor, overhead switches, miscellaneous overhead material, cable terminators, arrestors and miscellaneous underground material. Bids were received from Eight (8) vendors; no one vendor was able to be awarded the entire solicitation. Attachment #1 details the bid results of both the first bid opened 1/7/10 and the additional bid opened 3/8/10. The overhead material (397 AAC conductor, crossarms, insulators, etc) will be used to reconductor South Dora Street, Wabash Avenue and State Street. The underground material will be used at the riser pole locations and in the vaults, which were installed on Hastings Avenue and Airport Road. An authorization to purchase primary underground cable will be forthcoming. Staff is recommending the purchase of material based on lowest bid per item; Southwest Power $ 1,549.20 Gen Pac $14,090.51 Inertia $12,247.64 OneSource $15,356.14 Graybar $ 433.26 Wesco $1,380.43 The total material purchase will be $45,057.18 Discussion: Funds for this project are detailed in the EUD 2009/10 budget. Fiscal Impact: Budgeted FY 09/10 New Appropriation Not Applicable Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested $700,000 800.3646.800.000 Recommended Action(s): AWARD OF BIDS FOR THE PURCHASE OF OVERHEAD AND UNDERGROUND MATERIAL FOR THE AIRPORT BUSINESS PARK ELECTRIC SYSTEM RELIABILITY IMPROVEMENT PROJECT IN THE AMOUNT OF 45,057.98 Alternative Council Option(s): N/A Citizens advised: N/A Requested by: Mel Grandi, Electric Utility Director Prepared by: Al Smatsky, Electric System Designer Coordinated with: Mary Williamson, Purchasing Assistant Attachments: Bid results Approved: t "rb' Jane Cambers, City Manager MATERIAL LIST FOR AIRPORT PARK UPGRADE REBID - 2123110 Southwest General Pacific Korlick One Source Inertia IWestern States Item Part Quanitir Overhead Material List Unit Pdce Extension Unit Pdce Extension UnitPdce Extension Unft Pdce Extenslan Unit Pdce Extension Un@Pdce Extension 1 A56 48 9•ctaM"-Henry-Steel PlA(Offlopecs attached) 60.20 2889.60 : 56,35 _2.704.80 60.19 2889.12 58.18 2792.64 0.00 73.15 0.00 3 94 516" Insutemr pins 8 IZ (Equal to 7-#J204Z) 1 3.901 366.60 6.41 602.54 5.43 510.42 3.97 373.18 0.00 4110 0.00 5 SW -MF -1 4 15W Horizontal Switch 4nedia-#L16SLFUG1423EIS 2,743.25 10973.00 0.00 0.00 2,861.71 11446.84 2.815.55 11;26220 3,38810 0.00 e I-15 39 OE Begs -Insulator, 15KV DE Poly (McLean 08.15M)9.10 354.90 11.53 449.67 13.17 513.63 ::..8.78 .....1:34242 0.00 9.60 0.00 12 B -16D 4D e0^ V Braces Crock #K1815 0.00 0.00 22.68 915.20 i18.9a 759.20 0.00 21.30 0.00 Item Part # Quanitv Vault Material 2 00.1-148- 6 750 kcm0 Bak T -Body- ElasOmold Window OP Connector 10[#655 ETP.M38043RG 268.40 1.610.401 1 0.00 0.00 249.67 1,498.02 0.00 0.00 5 0-852 18000 Conductor, ISKVOHAL, 397 KCM Bare 0.66 11 880.00 4 0.531 9570.42 0.00 0.61 10 980.00 0.00 . 0.541 0.00 Quote 000ri-3110 Quote Dad -3110 Elast 14 wksl Hubbell 8 wks Elast 13-14 wka Switch Is Hubbell #AR153FS0122 QuoSn 3-5 wks on switch how? Leadtime 8 weeks MATERIAL LIST FOR AIRPORT PARK UPGRADE 12128/09 - Bid Tab updated 318110 Gen Pao Kodiak Gneseurce GRAYBA R Inertia Wesco Maydell 8, Hartzel Item Part # Quaintly Overhead Material List "..7 s .1 .0 2 1-10 94 tmwders HeMrk MPL4-FARM ctecc ss -I 6.31 593.14 0.00 4.31 1405.14 0.00 0.00 0.00 rand No ^or - 5 ❑ .0 D .0 . 4 D . 0 0 . 2 6 C -92-B 30 Hdunac rB•iN.4alsTRasd el«knmamGH4o 19.35 580.50 0.00 0.00 18.62 -558:80 33.03 990.90 0.00 0.00 7 72 a97s 1¢miwRAPLGOK wRAw.aexTro r --Neck wlFazzz 10.05 723.60 '.02 505.44 0.06 9.47 681.84 0.00 0.00 0.00 .5 9 DE40 27 D.E.6hoe 4m-seeaAL-aecaendW uaeT AN Fa oowsm 3320 896.40 0.00 38.04 973.08 31.16 ::. 1.32 53.19 1436.13 37.11 0.00 10 30 A410.4T76ta1R11P CLAMPAML9391021EXB 18.45 553.50 0.00 17.75 532.SD d 17.14 :514.20 0.00 OAO 0.00 11 1-57 24 3W.Sp.G. clnn7P- PO30 ACMZOohekckb=ME39 2 0.00 0.00 0.00 21.24 509.76 16,60 :390::0 0.00 0.00 141 0 0 1 .0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 CLOD Item Part# Quani ru..meleaduee 1 3 151NHIsmewllchimak Rker-L1691FR1123ee'I- 2434.15 7311245 0.00 0.00 :2381.19 7'143:57 0.0C 0.00 2458.24 7388.72 2 o0-UdE- 9 7Sa keine Pdheado chu am3M orm 7e55s-Awnh Ot sed 80.85 727.65 85.11 774.99 0.00 90.27 81243 136.23 1.226.07 ....71.97 :..E647.73 O.OD 3 A-63 9 AReeime URTlSaTtA1Aa81A :+35.00 ::::315.00 O.OD 0.00 51.01 459.09 0.00 0.00 9,00 .0 .0 .0 5 9 sed Kazin-1a00ie:ma3Msua 13.30 119.70 17.58 158,31 0.00 2281 205.29 28.06 25254 11.75 '< '105:75 0.00 6 10 5.0 honed Mo Prime Comfu059017Nsch40ndemlomernsch5a 0.00 0.00 0.00 : 88.36 .86160 96.10 961.00 0.00 0.00 7 3 sxsu-ahsvadRoaucerPhneCaMuxEs3sNR OA0 0.00 0.00 :. 26.48 ';7B.4 29.47 88.41 0.00 0.00 a 9 Kdlom ori Cnlit oxz-0LOto Hubben l.Tta 2m 37.70 339.30 19.57 .176:13 0.00 37.70 339.30 35.59 320.31 38.56 0.00 OAO 9 9 Homoo AL-75a�RTNetW t2N NBMe 9.35 84.15 0.00 0.00 7.81 ::7029 30.23 27207 8.30 0.00 0.011 11 9 U Mum An entmmu emekelKMkkse4a5 .....8255 0 ':::74295 0 0.00 88.50 D 796.50 0259 743.31 09308AD. 0 0.00 0 0.00 12 9 ama and Fechrcr1MM15a55ektne d4 end WueMde bdin6mr 43.55 391.95 0.00 0.00 '::. 33.19 s29 1 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Item Part # Quaniry vounMdmmt 1 S-190 12 reckem0 nce,Rwmreobkadmo 7w 1 Ivesmdasl5PCa1M1a 75.95 911.40 0.00 0.110 75.91 910.92 4299 z: _::515188 0.00 3 a mckhrazimtz4•caza-B 31.15 249.20 31.12 248.98 0.00 '!: 2639 <211:42 0.00 0.00 4 24 non Meckeh 11•RA11 26.30 631.20 26.29 630.96 0.00 22229 -534:96 0.00 0.00 1,057.95 i681Y57 11520:95 1126220 1269.38 366.60 1 12.275.22 1 2599.64 Sub Toiei 121,631- a--- ro: 124.651 1133.72 &.2.35.551 985.44 111.07 TOTAL' atm ^•..^ �,�-_MINIM4 R J T't' ASO ITEM N MEETING D� city aj - Ukiah AGENDA SUMMARY -- 7g March 17, 2010 SUBJECT: AWARD BID TO HVB C/O UTILICOR IN THE AMOUNT OF $269,811.31 FOR THE PURCHASE OF FOUR (4) 115 -kV POWER CIRCUIT BREAKERS. On January 15, 2010, the City issued a notice requesting bids for the purchase of four (4) 115 -kV Power Circuit Breakers for the Orchard Substation project. The notice inviting bids was sent to the following companies: ABB, Areva c/o Stansberry & Associates, HVB c/o Utilicor, and Siemens Energy and Automation c/o Utility Sales Agency. These power circuit breakers are specialty items with only a few manufacturers globally. The acceptance of bids closed on February 11, 2010. Bids were received from 3 of the 4 bidders, the fourth bidder submitting a "No Bid". The bids were first reviewed by our consultant, Anthony Hanson, from R.W. Beck, Inc., who found that all proposals were responsive from a technical engineering standpoint, leaving the balance of the review to the City. Please see the attached letter from R.W. Beck, which includes the complete bid tabulation (Attachment 1). City staff reviewed the bids. All three companies submitted exceptions with their bid. Since Areva c/o Stansberry & Associates was the lowest bidder with a bid amount of $258,711.75, their exceptions were reviewed first, including a legal review by the City Attorney. Areva had numerous exceptions and proposed significant changes to the contract's terms and conditions. The most significant of the proposed changes and of greatest concern to City staff, were the changes that had to do with the goods that are produced by Areva that do not comply with contract requirements. As the contract was originally written, the contract established a warranty and made Areva responsible for any costs or damages incurred by the City, if the goods for any reason failed to conform to contract requirements or were defective in material or workmanship for a period of one year after they are placed in service. As modified by Areva, the obligation to pay all costs to the City of making non -conforming equipment conform to the contract requirements terminates, when the City accepts the goods upon delivery. After that, a limited warranty remains in effect for one year, but Areva is only obligated to repair or replace the defective part. The City pays the cost to remove the part, ship it to and from Areva for replacement or repair, and reinstall it. Recommended Action(s): AWARD BID TO HVB C/O UTILICOR IN THE AMOUNT OF $269,811.31 FOR THE PURCHASE OF FOUR (4) 115 -kV POWER CIRCUIT BREAKERS. Alternative Council Option(s): Reject recommendation, and provide further direction to Staff. Citizens advised: N/A Requested by: Mel Grandi, Director of Electric Utility Prepared by: Mary Horger, Purchasing Supervisor Coordinated with: David Rapport, City Attorney, and Anthony Hanson, R.W. Beck, Inc. Attachments: Attachment #1 - Bid Evaluation Letter from R.W. Beck, Inc. Approved: L. pp Jan Chambers, City Manager Due to the extent of these and other changes to the contract proposed by Areva, City staff extended their review to the second lowest bidder, HVB c/o Utilicor, which submitted a bid in the amount of $269,811.30. HVB had only five exceptions, none which were as significant as those proposed by Areva, or changed/ limited the City's financial protection in the event of product failure at the fault of the manufacturer. The difference between the low bid and the second lowest bid is $11,099.56. City staff weighed the limitations that Areva proposed to the contract language against the difference in price of the second lowest bidder. Because Areva's exceptions would expose the Ciy to further costs that far exceeded the difference in the two bids, it is staff's recommendation to award the bid to HVB c/o Utilicor in the amount of $269,811.31. Funds have been budgeted and are available in 800.3642.800.000. Fiscal Impact: Budgeted FY 09/10 F-1 New Appropriation Fx—1 Not Applicable Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number $6,000,000.000 Distribution Plant/Substation Equipment 800.3642.800.000 ATTACHMENT. March 1, 2010 Mr. Mel Grandi City of Ukiah 411 West Clay Street Ukiah, CA 95482 Subject: Comparison of Bid Proposals, Orchard Substation Power Circuit Breakers Procurement Contract No. 01236-P2 Dear Mr. Grandi: A total of three bids were opened on February 11, 2010 at 2:00 p.m. in response to the requests for proposals issued to potential bidders for the Power Circuit Breakers Procurement Contract No. 01236-1`2 for the Orchard Substation. Bid results and evaluated prices are shown in Exhibit A, attached. Only the items considered significant are listed below. All proposals included requested pricing data and signatures. The evaluated price in the above table includes the tax increase adjustment from the requested 7.25% to the current 8.75%. Nothing submitted in the proposals appears to be a detrimental material change from the requirements of the Contract Documents from a technical engineering standpoint. It appears from our review that all proposals are responsive to the technical engineering requirements of the Contract Documents. Based on our review of the bids, we recommend awarding the proposal for the 115 -kV Power Circuit Breakers to Areva T&D for $258,711.75. We recommend that your legal counsel review the proposals for legal adequacy, and that you consult your insurance and business advisors regarding the adequacy of the proposals relating to such matters. Assuming the proposals are found to be adequate with respect to these items, we make the above recommendations. 013086 1 07-00446-01236-3000 1 53378 01236-P2 Bid Eval Letter (Updated) ABB SIEMENS Bidder: C/O WESCO AREVA C/O U ILICOR C/O UTILITY SALES Bid Item A: No Bid $244,487.10 $244,530.00 $258,816.00 Bid Item B: No Bid $6,825.00 $17,930.00 $7,508.00 Evaluated Price: No Bid $258,711.75 $269,811.31 $274,505.87 Delivery: No Bid 112-114 Days 180 Days 140-175 Days All proposals included requested pricing data and signatures. The evaluated price in the above table includes the tax increase adjustment from the requested 7.25% to the current 8.75%. Nothing submitted in the proposals appears to be a detrimental material change from the requirements of the Contract Documents from a technical engineering standpoint. It appears from our review that all proposals are responsive to the technical engineering requirements of the Contract Documents. Based on our review of the bids, we recommend awarding the proposal for the 115 -kV Power Circuit Breakers to Areva T&D for $258,711.75. We recommend that your legal counsel review the proposals for legal adequacy, and that you consult your insurance and business advisors regarding the adequacy of the proposals relating to such matters. Assuming the proposals are found to be adequate with respect to these items, we make the above recommendations. 013086 1 07-00446-01236-3000 1 53378 01236-P2 Bid Eval Letter (Updated) Mr. Mel Grandi March 1, 2010 Page 2 If this meets your approval, please sign the enclosed Notice of Award and forward that document to our office, electronically if possible. Once we have received the signed Notice of Award, we will issue the final contracts. Please call me at (615) 431-3226 if you have any questions or comments. Sincerely, P QJ6'.J � P. Anthony Hanson, P.E. Senior Project Manager PAH(vc Encl: Exhibit A; Notice of Award 013086 1 07-00446-01236-3000 1 53378 01236-P2 Bid Eval Letter (Updated) Bid Opening Attendees: Adam Stevenson, Valerie Crawford Bid Opening Date: February 11, 2010 2:00 p.m. City of Ukiah Orchard Substation Power Circuit Breakers Procurement Contract No. 01236-P2 Exhibit A - Bid Evaluation Details Bidder Areva HVB c/o Utilicor Siemens c/o Utility Sales Bid Item A (Breakers) $244,487.10 $244,530.00 $258,816.00 Bid Item B (Field Services) $6,825.00 $17,930.00 $7,508.00 Spare Parts $3,925.35 $3,877.09 $4,499.14 Tax Increase Adjustment $3,474.30 $3,474.23 $3,682.73 Evaluated Contract Price $258,711.75 $269,811.31 $274,505.87 Sales Tax Included Yes Yes Yes Method of Shipment Truck Truck Truck Weight 5,000 lbs per breaker 7,000 lbs per breaker 7,200 lbs per breaker Closest Field Engineering Support Services Phoenix, AZ Suwanee, GA Jackson, MS Location of Manufacturing Facility Charleroi, PA Suwanee, GA Jackson, MS Circuit Breaker Type and Number DT1-123 F1 FK HS145/40/3000 SPS2-123-40-1200 Shop Drawings (Days) 28-42 Agreed 42-56 115 -kV Breakers (Days) 112-140 Agreed 140-175 Warranty 5 Years 5 Years 12 mo. (in service) 18 (from ship) 9. Maximum number of operations at maximum rated short circuit current before maintenance required 15 10 18 10. Recommended maintenance intervals 10,000 operations ? 2,000 line ops or 10 full fault ops 6,000 ops or 6 years 11. Dimensions: A. Length overall 1. Mechanism doors closed 135.8" 149.4" 149.7" 2. Mechanism doors open 144" 197.4" 181.4" B. Width overall 1. Mechanism doors closed 85.1" 90.7" 79.5" 2. Mechanism doors open 85.1" 134.7" 130" C. Height overall 1. To top of tallest bushing 161.1" 177.4" 163.4" 2. Bushing removal height 191.1" 214.49" 187.4" 3. Center -to -center between phases 64.8 63.1" 70.1 12. Circuit Breaker weights: A. Net weight of breaker 5,000 lbs 7,000 lbs 7,200 lbs B. Shipping weight of breaker, less bushings and loose parts 4,850 lbs 7,000 lbs 7,200 lbs 13. Spare parts A. One trip coil $105.00 $400.00 $350.00 B. One close coil $105.00 $400.00 $350.00 C. Charging Motor $525.00 $1,165.00 $795.00 D. One set of gaskets $575.00 $250.00 $500.00 E. High voltage bushing $1,850.00 $1,400.00 $2,200.00 F. Gas Leak Detector $500.00 Not specified Not specified Total for Spare Parts $3,660.00 $3,615.00 $4,195.00 Exceptions: LDs capped @ 5%, no unloading, clarifications to General Conditions LDs but no clarification, no unloading, 1 performance warranty wording, limitation of bond, warranty, control cabinet liability, steel, clarification to General Conditions discrepency in LD's, sales tax discrepency w/ sales tax SECTION 00510 DATE: TO: Areva T&D One Power Lane Charleroi, PA 15022 Attention: Todd Beath PROJECT: Orchard Substation BUYER'S CONTRACT NO.: 01236-P2 CONTRACT FOR: 115 -kV Power Circuit Breakers Procurement You are notified that your Bid dated February 11, 2010 for the above Contract has been considered. You are the apparent successful bidder and have been awarded a contract for the following Goods: Bid Item A. Furnish four (4) 115 -kV, 1,200 Amp continuous, 40 kA interrupting capability power circuit breakers, including delivery F.O.B. to Buyer's site, including special tools and equipment necessary for installation and maintenance, and including sales tax (8.75%), as specified. Bid Item A. Lump Sum Bid Price: Two Hundred Foggy -Seven Thousand, Nine Hundred Six and 50/100 Dollars ($ 247,906.50) (Use words) (Use figures) Bid Item B. Provide two days of field services to commission circuit breakers per Section 01400, Quality Requirements. Bid Item B. Lump Sum Bid Price: Six Thousand, Eight Hundred Twenty -Five and 00/100 Dollars ($6,825.00 (Use words) (Use figures) Spare Parts Adder: Provide one trip coil, one close coil, one charging motor, one set of gaskets, one high voltage bushing, and one gas leak detector, including sales tax (8.75%), as specified. Three Thousand, Nine Hundred Eighty and 25/100 Dollars ($ 3,980.25) (Use words) (Use figures) PROJECT NO. 01236-P2/ISSUED FORBID 00510-1 NOTICE OF AWARD TO: Areva T&D Notice of Award Page 2 M C/7l[K�7►Y Two Hundred Fifty -Eight Thousand, Seven Hundred Eleven and 75/100 Dollars ($ 258,711.75) (Use words) (Use figures) The deadline for delivery of equipment is 180 days from the Date of Agreement. Copies of the proposed Contract Documents will follow this Notice of Award after compliance with the following conditions within 15 days of the date of this Notice of Award: 1. You must deliver the Performance and Payment Bonds in accordance with the General Conditions. 2. You must deliver to the Engineer a delivery schedule indicating the dates and contents of each shipment. 3. You must deliver the Insurance Certificates as evidence of insurance coverage required by General Conditions. Failure to comply with these conditions within the time specified will entitle the Buyer to consider your bid abandoned and to annul this Notice of Award. Within 10 days after you comply with those conditions, the Buyer will provide copies of the Agreement and Contract Documents for your execution. City of Ukiah By (AUTHORIZED SIGNATURE) (TITLE) Copy to Engineer (Use Certified Mail, Return Receipt Requested) PROJECT NO. 01236-P2/ISSUED FOR BID 00510-2 NOTICE OF AWARD ITEM NO.: 7h MEETING DATE: March 17, 2010 City AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR UKIAH RAILROAD DEPOT REHABILITATION, SPECIFICATION NO. 08-09 Background: This project was funded in the FY 2009-2010 budget adopted by the City Council. Discussion: The City Manager, as authorized by City Council Resolution No. 2009-25, awarded the contract on July 6, 2009 to Cupples & Sons Construction, Inc. of Hopland, California (contractor) in the amount of $389,517. The work of the contract was completed by the contractor in substantial conformance with the approved plans and specifications on March 11, 2010. The final contract cost, based on actual quantities constructed and the approved change orders, is $439,046.79. Final payment of the retention will be made to the contractor after 35 days from the date the Notice of Completion is filed with the County Recorder. Fiscal Impact: Budgeted FY 09/1017 New Appropriation ® Not Applicable 17 Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number Addtl. Appropriation Requested Recommended Action(s): 1. Accept the work as complete; 2. Direct the City Clerk to file the Notice of Completion with the County Recorder for Ukiah Railroad Depot Rehabilitation, Specification No. 08-09. Alternative Council Option(s): N/A Citizens advised: Cupples & Sons Construction, Inc. Requested by: Tim Eriksen, Director of Public Works / City Engineer Prepared by: Rick Seanor, Deputy Director of Public Works — Engii Coordinated with: Jane Chambers, City Manager Attachments: 1. Notice of Completion Approved: ----- Ja a hambers, City Manager ng & Streets RO— Please return to: CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482-5400 (707) 463-6200 Attachment NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the real property described is owned by the following whose address is: City of Ukiah, a Municipal Corporation, 300 Seminary Avenue, Ukiah, California 95482-5400 2. That the nature of the title to real property described below under No. 5, where the contract work was performed, of all said owners is that of fee simple. 3. That on the 11 th day of March 2010, the Contract work for this project was actually completed. 4. That the name and address of the Contractor is Cupples & Sons Construction, Inc, 501 St. Marys Avenue, Hopland, California, 95449. 5. That the real property herein referred to is situated in the County of Mendocino, State of California, and is described as follows: Ukiah Railroad Depot, 309 E. Perkins St., Ukiah, California. I hereby certify under penalty of perjury that the forgoing is true and correct: City Council Approval CITY OF UKIAH, a Municipal Corporation ey: Date JoAnne Currie, City Clerk Date State of California County of Mendocino Am ITEM IN PTIR MEETING DA 'Citil 0j"Uk-jah AGENDA SUMMARY REPOR] 7i March 17, 2010 SUBJECT: REPORT TO CITY COUNCIL REGARDING FUNDING OF TEMPORARY EMPLOYEE PERFORMING WORK FOR TAX SHARING AND ANNEXATION AD HOC DISCUSSIONS Background: At its meeting of December 2, 2009, the City Council received a report from the City Manager requesting assistance through use of a temporary employee to provide management analyst services. As a result of that report and Council discussion, the City Council approved use of $10,000 for a portion of the work proposed related to the subject of tax sharing and annexation discussions with the County of Mendocino. The temporary employee has been performing the work and has provided the staff work necessary so that the City could engage in the discussions with the County. Without this assistance, the discussions could not have proceeded as they have over the last few months. The cost of the employee now slightly exceeds the $10,000. For this amount, the City has received a number of valuable services, including completion of the data required by LAFCO for the Fire MSR, completion of materials and analysis for meetings of the Ad -Hoc discussion group, facilitation of the meetings and scheduling, education and time line information regarding a number of procedures necessary for annexation and tax discussions, receipt of a number of draft documents and examples, organization of historical data and documents necessary to the discussion, as well as interaction and information sharing with other key agencies and staff members. In keeping with the Council's request, the City Manager is returning to the Council for authorization of further funding for this activity. Discussion: The City Manager has identified two sets of funds that can be used to finance continued work for the topic of tax sharing and annexation. These would be from salary savings in the City Manager's budget, and from the balance remaining available in contractual services in the City Manager's budget. Together, these two sources have about $13,000, and could be used without exceeding current budget appropriation for the FY 2009-2010 year. Continued on Page 2 Recommended Action(s): Approve the City Manager's use of funds as identified to support the cost of the temporary employee, for the purpose of tax sharing and annexation activities. Alternative Council Option(s): Advise the City Manager of other direction Citizens advised: Requested by: Prepared by: Coordinated with: Attachments: Approved: Jan( C ambers, City Manager At this juncture, it is unclear just how much more service will be needed. That will depend upon the course the discussions take in the next few meetings. The most immediate need is for the employee to complete work with the city and county staff members in preparation for the next meeting of the Ad -Hoc committee, which is now estimated to take place in early April. It is anticipated that approval for use of the $13,000 already appearing in the City Manager's budget would be adequate to conduct this work through the end of the fiscal year, and that any additional needs could be assessed as part of the FY 2010-2011 budget process. Fiscal Impact: To date, the City of Ukiah has borne the cost of the tax sharing and annexation Ad -Hoc discussion activity with the County of Mendocino. It may be that the County would be willing to share in some of this cost at a future point. Rather than have the process delayed by financing discussions, the City Manager recommends that the City finance the work to assure that these tasks vital to the future of the City of Ukiah move ahead. The City Manager will explore cost sharing for the activity with the County CEO as part of future discussions. ❑ Budgeted FY 09/10 ❑ New Appropriation ❑X Not Applicable F-1 Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested ITEM NO.: 7j Ir. 3/17/2010 SUBJECT: UPDATE REPORT ON LOCAL EMERGENCY DECLARATION REGARDING DROUGHT AND WATER SHORTAGE STATUS Summary: In drought conditions, the City may declare a local emergency under the California Emergency Services Act ("ESA"). In addition, the City Council under the Ukiah City Code may declare a Water Shortage Emergency as a Stage I, II or III emergency. At its meeting of April 15, 2009, the City Council adopted a RESOLUTION DECLARING A LOCAL EMERGENCY UNDER THE STATE EMERGENCY SERVICES ACT AND A STAGE I WATER SHORTAGE EMERGENCY UNDER SECTION 3602 THE UKIAH CITY CODE. (Attachment #1). The resolution contains recitals setting forth the drought conditions and the response to those conditions by the State, Mendocino County, the Sonoma County Water Agency and the State Water Resources Control Board which the resolution seeks to address. Please refer to those recitals for details. Subsequent to adoption of the resolution, City staff has responded further to the water shortage emergency by replying to the Sonoma County Water Agency (SCWA) regarding actions that the City of Ukiah has taken, and will be taking, to address water conservation. Attachment #2 is a copy of that letter. The letter outlined actions that the City is taking, responded to SCWA's request for water use information, and included an outline of the City of Ukiah's water conservation program for 2009. As a result of the drought, the City Council has considered many different aspects of the water shortage issue. Under Council's direction, staff has implemented a series of water conservation and education measures. In addition, the City has a full time staff position dedicated to implementing these measures. Water demand has decreased by 20.8% from the 2008 quantities and 19.0% as compared to the 2004 quantities. Staff assumes that this is as a result of our conservation efforts. This will affect our revenues and staff is working on solutions for this issue as we analyze the fee study that is currently being prepared by an outside consulting firm. Developments from the SWRCB On May 28, 2009, the State Water Resources Control Board (SWRCB) issued an amendment to Order WR 2009-0027-DWR, Order WR 2009 -0034 -EXEC. The amended order conditionally approves Sonoma County Continued on oaae 2 Recommended Action: 1. City Council receive the status report on water shortage emergency Alternative Council Option(s): N/A Citizens advised: N/A Requested by: Jane Chambers, City Manager Prepared by: Tim Eriksen, Director of Public Works and City Engineer Coordinated with: Ann Burck, Deputy Director of Public Works, Water and Sewer Division, Lauren McPhaul, Water/Sewer Program Coordinator Attachments: Attachment 1 — Resolution Attachment 2 — Letter to SCWA f Approved:-� Ja Chambers, City Manager Subject: Drought and Water Shortage Status Meeting Date: March 17, 20010 Page 2 of 2 Water Agency's (SCWA) petition to reduce the flow in the Russian River from July 6 through October 2, 2009 to 25 cubic feet per second (cfs) for the upper Russian River and 35 cfs for the lower Russian River if during the period from April 1 through June 30 total inflow to Lake Mendocino is less than or equal to 25,000 acre- feet. The amended order confirms a water conservation goal for Mendocino County of 50% (compared to 2004) from April 6, 2009 until the expiration of this order (October 2, 2009), "By May 6, 2009, SCWA shall submit a plan to the State Water Resources Control Board to obtain the cooperation and participation of agricultural and municipal Russian River water user to reach a water conservation goal of 25 percent in Sonoma County and 50 percent in Mendocino County for the period of April 6, 2009 until the expiration of this order (October 2, 2009). The amended order modified the original order issued on April 6, 2009. From July 6 through October 2, 2009, minimum in -stream flow shall remain at or above 25 cfs, if Lake Mendocino storage is less than 65,630 acre feet on July 1, 2009 (instead of total inflow to Lake Mendocino less than or equal to 25,000 acre-feet). On October 27, 2009 the County of Mendocino Water Agency discussed the current water storage situation in the Ukiah Valley. The discussion led to the consideration of repealing the County emergency order for all water purveyors to limit water usage by 50%. The Agency was not comfortable with the language in the repealing order as prepared by staff and requested staff to bring the order back for adoption at the next regularly scheduled meeting. On November 3, 2009 the County of Mendocino retracted the 50% conservation requirement. However, the Board of Supervisors recommended that each water district strive to achieve 25% conservation on a voluntary basis. The City of Ukiah in the coming weeks must consider how to address this voluntary request by the County of Mendocino. On its regularly scheduled November meeting Millview Water District lifted water restrictions to their customers. They have advised City Staff that this may change based on rainfall and other contributing conditions. Updated Staff Actions Staff has continually monitored this issue in response to the City Council concerns about this emergency and the length of time that it has been in effect. On December 16, 2009 City Council repealed the mandatory water rationing, however, Stage I voluntary rationing is still in place. The lake storage has been steadily rising since the middle of January and is now 78,000 acre-feet. This lake storage is average for this time of year. However, the state is predicting a dry year so staff recommends the continuation of the voluntary conservation measures. The recent rainfall has made a substantial impact on the storage. It should be noted that the construction of the Oak Manor Well (well #8) will be starting soon. The construction contract has been awarded by the City Council. City Staff is also monitoring the Draft Ukiah Valley Area Plan Water Supply Assessment report. Many of the local valley water purveyors are concerned with this report. It is hoped and presumed that the Board of Supervisors will direct county staff to address some of the issues that have been submitted. ATTACHMENT / RESOLUTION NO. 2009-17 RESOLUTION OF TEE CITY COUNCIL OF THE CITY OF UIC[All DECLARING A LOCAL EMERGENCY PURSUANT TO THE EMERGENCY SERVICES ACT AND A STAGE I WATER EMERGENCY UNDER SECTION 3602 OF THE LWAII CITY CODE WEEREAS, 1. Lake Mendocino and the Russian River are one current source of water for the City of Ukiah and the primary source of water for other domestic and agricultural users of water in Mendocino and Sonoma Counties; and 2. Average rainfall through March for the area contibuting run-off to Lake Mendocino is 42 inches and the rainfall total through March 2009 is 23 inches; and 3. There have been below average rainfall and reduced storage in Lake Mendocino in 2004, 2007 and 2008; and 4. Average rainfall for April — June is 4.8 inches: and .5. Even average rainfall for the remainder of the rainy season cannot compensate for the extremely low rainfall this year; and 6. Lake Mendocino held approximately 53,000 acre feet on April 1, 2009, with a Lake level of 727.63 feet, and 7. The average Lake storage in April is 84,448 acre feet the Lake storage in April 2007 was 66,617 acre feet and the average Lake storage in October is 55,854 acre feet, more water at the end of the dry summer season than is currently stored in the Lake; and 8. The historically low water storage level in Lake Mendocino this year is part of a statewide water shortage caused by inadequate rainfall which . has prompted Governor Schwarzenegger to declare a statewide emergency under the Emergency Services Act due to these drought conditions; and 9. Mendocino County has declared a local emergency due to drought conditions under the Emergency Services Act; and 10. On April 6, 2009, the State Water Resources Control Board ("SVVRCB") has approved an Urgency Change Petition filed by the Sonoma County Water Agency ('SCWA!) to reduce in -stream flows in the Russian River to 75 cfs from April 6 -June 30, 2009 and to as low as 25 efs for the period July 1 -October 2, 2009, if cumulative total inflow to Lake Mendocino is equal to or less than 25,000 acre feet for the period April 1 -June 30,2009; and 11. The order approving temporary, changes to the minimum in -stream flows required by the appropriative rights permits issued to SCWA is subject to several conditions, including a condition requiring the SCWA to submit a plan by May 6, 2009, to the SWRCB to "obtain the cooperation and participation of agricultural and municipal Russian River water users to reach a water conservation goal of 25 percent in Sonoma County and 50 percent in Mendocino County for the period of April 6, 2009 until the expiration of this order (October 2, 2009)"; and 12. A local emergency under the California Emergency Services Act (Government Code §8550 et seq.) is defined in Section 8558(c) as the duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons and property within the territorial limits of the City caused by such conditions as drought which are or are likely to be beyond the control of the services, personnel, equipment, and facilities of individual local governments and which require the combined forces of other political subdivisions to combat; and 13. The historically low rainfall and water storage in Lake, Mendocino qualifies as a local emergency under the statutory definition, and 14. In a declared local emergency, local agencies may provide"mutual aid as needed pursuant to agreements or resolutions, state agencies may provide mutual aid to local agencies pursuant to agreement or at the direction ofthe Governor, costs incurred by the City in providing mutual aid pursuant to agreements or resolution constitute a charge against the state, when approved by the Governor in accordance with adopted regulations, and the City Council may promulgate orders and regulations for the duration of the emergency to provide protection for life and property (see Government Code §§ 8631-86-34); and 15. In a declared local emergency, the City Council must review the state of the emergency not less than every 21 days after first declaring the, emergency; and 16. Under Uldah City Code Section 3602, the City Council may by resolution declare a water emergency, specify the degree of emergency and place into effect the appropriate provisions of Division 4, Chapter 1, Article I I ofthe Ukiah City Code pertaining to a Water Shortage Emergency; and 17. In a Stage I water emergency the Mayor shall issue a proclamation urging citizens to institute such -water conservation measures on a voluntary basis as may. be required to reduce water demand to coincide with available supply; and 18. The City Council has already authorized the development of a groundwater well on an emergency basis to provide the City with an additional water source this summer that does not rely on the Russian River or water stored in Lake Mendocino; and - 19. Stage H and III water emergencies impose various mandatory conservation measures on City residents, including a prohibition on "nonessential water use in a Stage H water emergency and a Emit on the daily use of water by different classes of water user in a Stage J11 emergency, and 2 20, The City can declare a Stage H or Stage H emergency, if voluntary measures or less sever mandatory measures does not achieve an adequate reduction in the use of Russian River water or in water use generally to meet the available supply; - NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby: 1. Declares a local emergency due to drought under the Emergency Service Act. 2. Declares a Stage I Water Storage Emergency under Ukiah City Code Section 3602. 3. Directs the City Manager: a. to identify and encourage the use as a Russian River water user of voluntary measures to reach a water conservation goal of 50 percent for the period of April 6, 2009 to October 2, 2009 {"Conservation Period"}, and to report back to the City Council at each City Council meeting Held during that same time period on the measures identified, the means used to encourage their use, the amount of water use reduction, and the status of the emergency conditions-, b. to notify the City Council, if the City Manager determines that a Stage I Water Emergency is not reducing water use to match the available supply and to recommend a Stage H or M emergency, if necessary to achieve that level of water use; C. at City Council meetings during the Conservation Period to recommend temporary rules or orders to supplement or modify mandatory conservation measures in a Stage II or III Water Storage Emergency to reduce water use to the available supply and to achieve the conservation goals in Order WR 2009-0027-DWR issued by the Division of Water Rights of the State Water Resources Control Board, c. to work with other local governments in the County, including the incorporated cities and county water districts, to preserve as much water as possible for use during the dry summer months and for the fall return of Chinook Salmon to the Russian River; and d. to coordinate mutual aid efforts to address the local emergency between and among political subdivisions in Mendocino and Sonoma Counties and state agencies. PASSED AND ADOPTED on April 15, 2009, by the following roll call vote: AYES: Councilmembers Landis, Thomas, Crane, Rodin, and Mayor Baldwin NOES; None ABSTAIN, None ABSENT: None Philip E.$aldwin, Mayor ATTER UDjdb;Xrq— &.,rdity Clerk 3 N April 28, 2009 Lynn Florey Sonoma County Water Agency Principal Program Specialist P.O. Box 11628 Santa Rosa, CA 95406 Dear Ms. Florey; This letter is written in response to your letter dated April 17, 2009. 1 do not know when your letter was received by the City of Ukiah, but it arrived- at our water treatment plant rather than in my office at City Hall. The letter was just brought to my attention late yesterday. I had been expecting a request to respond to Sonoma County Water Agency for information related to the State Water Resources Control Board's ruling, and, therefore, am making an effort to meet your deadline of today's date. In future, it would be helpful if you could copy and/or address critical dated correspondence about these current drought conditions directly to my office, as that will assist us in making timely replies. Attached, please find the diversion volumes information requested in your letter. You will see that overall annual water use since 2004 has been reduced by 11.4%. Water use in the months of April through October has been reduced since 2004 by 13%. Diversion volume during the months April through October has also been reduced, for some 25% between 2004 and 2007, and 16% between 2004 and 2008 use. Reduced use over the last few years is a result of the City's commitment to institute conservation measures in both the irrigation and domestic use of water in our community. Attached please find the City of Ukiah's Water Conservation Program which outlines current activities the City is taking to address water conservation. With regard to immediate drought related conditions, here are some technical and rate related factors that the City of Ukiah must deal with as the summer and high irrigation use time approaches: The City's water supply is obtained from a Ranney collector well and Wells 43 and 44. The Ranney and Well #3 draw water from an alluvial zone along the Russian River, The pumping capacity of both the Ranney collector and Well #3 are affected by the amount of flow in the river. If that water is not available during this summer, the only source of water available as of this date will be Well #4, which is percolated groundwater. On February 27, 2009 Governor Arnold Sch-warzenegger declared a water shortage. On February 26, 2009, the City received a letter from Victoria A. 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone 707/463-6200 Fax#707/463-6204 Web Address: wwwcltyofuklah.com City staff is actively seeking stimulus funding for a system to deliver recycled water from the City's wastewater treatment plant. At the current time, it is anticipated that the wastewater treatment plant could begin to produce recycled water by August of 2009. A distribution system is under design and plans will be developed within the next few months. Funding for this important resource delivery project will be explored from all possible resources, as the City fully recognizes the value of using recycled water to lower the demand for surface water in our area. Although a recycled water distribution system cannot be in place for this summer, the City will pursue developing this resource. With regard to efforts to identify and prevent water waste and unreasonable use: Typical water waster penalties include, in the order implemented: 1. Educational letter or visit 2. Educational visit and warning 3. Citation 4. Installation of flow restrictor and possible fine S. Shutoff and reconnection fee The City will identify water wasters through monitoring the water meters and citizen reports. In closing, please review a aspects of the attached conservation measures and water use detail in addressing the four questions of your letter, in addition to the specific issues addressed in the above bullet points. Please call me at 707- 463- 6213 if you have questions regarding this information. Sincerely, ? ane A. Chambers City Manager Attachments: 1. City of Ukiah Water Use 2. City of Ukiah Water Conservation Program 2009 City of Uldah Water Use Annual Water Use MG 2008 1192.968 -11.4% 2008/2004 2007 1219.964 -9.3% 2007/2004 2005 1248.424 -7.2% 2006/2004 2005 1223.542 -9-2% 2005/2004 2004 1345.744 Water Use (MG) 2004 2007 2008 2009 2007/2004 2008/2004 April 96.743 87.507 87.865 May 145.402 121.505 132.345 June 162.897 149.782 143.459 -8% -12% July 185.876 164.473 158,s99 -12% -15% August 179.326 162-859 157.056 -9% -12% Sept. 156.798 134.481 130.508 -14% -17% Oct. 109,224 83.777 91.724 -2396 -1690 Total MG 1036266 904.385 901.866 -23% -13% ac -ft 3180 2775 2769 Diversion Volume (MG) 2004 2007 2008 2009 2007/2004 2008/2004 April 57.046 27.598 62.754 -52% 10% May 112.803 72.833 111.365 -35% .1% June 129.493 109.976 102,115 -15% -21% July 131.935 105.631 109.09 -20% -17% August 126.768 104.658 101.593 -17% -20% Sept. 117.755 88.134 85,313 -25% -28% Oct. 96.734 72.864 73-465 -25% -24% Total MG 772.534 581-694 645.695 -25% -15% ac -ft 2371 1785 1982 The City of Ukiah Water Conservation Program 2009 The unpredictability of its water supplies and ever Increasing demand on California's complex water resources have resulted in a coordinated effort by the California Department of Water Resources (DWR), water utilities, environmental organizations, and other interested groups to develop a list of urban water conservation demand management measures (DMM) for conserving water. This consensus building effort resulted in a Memorandum of Understanding (MDU} Regarding Urban Water Conservation In California, as amended September 16, 1999, among parties, which formalizes an agreement to Implement these DMMs and makes a cooperative effort to reduce the consumption of California's water resources. The MOU is administered by the California Urban Water Conservation Council (CUWCC). The DMMs as defined In the MOU are generally recognized as standard definitions of water conservation measures. 1. CUWCC Demand Management Measures Implemented The existing conservation The City of Ukiah has had a water conservation Program in place since the late 1970's. During the Past five years, the City has expanded its program and public outreach. The City reduced the amount of water it used by over 9.3% in 2007 and 11.4% in 2008 compared to 2004. Currently, the City's conservation program includes the following DMMs: DMM 1. Water survey programs for single-family residential and multi -family residential connections. The City tests customer meters upon request and instructs customers in how to use their water meter to determine if there is a leak on the demand side of the meter. The City provides toilet leak detection tablets to customers. DMM 3. System water audits, leak detection, and repair. The City performs leak detection and repair on an ongoing basis. The City, also, calculates system water losses annually and reports this Information to DWR. DMM 4. Metering with commodity rates for all new connections and retrofit of existing connections. The City water distribution system is fully metered. The City is currently replacing old meters In the system. The new meters will provide a more accurate reading of water use within the City. The City recently went through a rate re -structuring that is believed will reduce water uses in the future. DMM 5. Large landscape conservation Programs and incentives. The City's Planning Department reviews all landscape plans proposed for new developments Included in the City's Municipal Code is a requirement for all landscape planting to be "those which grow well in Ukiah's climate without extensive !rogation." City staff reviews the water use of Its top 5 water users and holds meetings with them on a regbiar basis to discuss landscape conservation programs. DMM 7. Public information programs. The City believes public awareness of water conservation issues Is an important factor In ensuring a reliable water supply. The City promotes public awareness of water conservation through occasional bill staffers, distribution of the Consumer Confidence Report, radio broadcasts, newspaper articles, the City of Ukiah's "Activity and Recreation Guide", distribution of brochures and additional information at local expositions and fairs, and on the City website advertised to the community on a banner across a City thoroughfare. The City also provides free of charge water conservation yard signs to encourage minimal use of water for lawn Irrigation. Water conservation information and assistance is routinely provided to the public by the water utility maintenance staff and meter readers while in the field. Field staff receives conservation training to better assist customers and promote conservation. Door hangers are used to remind customers of Ukiah's Voluntary Water Conservation Program measures and to provide notice of problems with outdoor water use. DMM 8. School education programs. City staff presents information on water conservation to elementary school children in the classroom. The City offers local schools tours of its water treatment plant and also provides educational materials. Four science classes on public water supply at the high school are offered once a year. DMM 9. Conservation programs for commercial, industrial, and institutional accounts. The City has only two Industrial customers: Maverick Industries and Red Tail Ale Brewery. The City surveys the water usage of these industries. Any new commercial, industrial, or institutional developments will be reviewed by the City Planning Department and must meet all requirements of the Municipal Code. DMM 11. Conservation pricing. In 2005, the City Increased and re -structured its water rates to encourage more conservation. The City has simplified its rate structure by eliminating rate codes and classifying customers according to their meter size. The new rate structure Incorporates the American Water Works Association (AWWA) demand capacity guidelines so that price increases across meter size in proportion to the potential demand a customer can place on the water system. DMM 12. Conservation Coordinator. The City's Conservation Coordinator Is essential to sustaining and improving Ukiah's ongoing water conservation program. The conservation coordinator is responsible for implementing and monitoring the City's water conservation activities. In practice, the City's water conservation program includes the efforts of the Conservation Coordinator and all staff. DMM 13. Water waste prohibition. The City has adopted regulations that state in part: "Where negligent or wasteful use of water exists on a customer's premises... the City may discontinue the service..." (City Municipal Code Article 7, Section 3571). The City first sends customers a letter calling their attention to the wasteful practice and asking for correction. If the condition is not corrected within five days after the written notice, service may be discontinued if necessary. DMM 14. Residential ULFT replacement programs. Since October 1992, the sale of toilets using more than 1.6 gallons per flush has been prohibited by State and Federal regulations. These regulations are enforced in the City. 11. Additional Water Conservation Measures In addition to the DMMs, the City has also taken the following actions: 1. Installation of five waterless urinals in the Ukiah Civic center to support and promote the use of waterless urinals In all City facilities and in the publio sector. The use of these urinals has received very positive feedback from Facilities staff who would like to Install these in the Ukiah Valley Conference Center. 2. Cooperative water conservation programs have been developed between the City and the Mendocino County Water Agency, the Russian River Public Water Agencies, and the Sonoma County Water Agency. 3, The Ukiah City Council adopted the Ahwahnee Water Principles on April 4, 2007. The Principles contain ideas for protecting and enhancing water quality, improving water availability, making more efficient use of water, and conserving water as a scarce resource. The Principles suggest a process for improving decision-making as it impacts water -related issues. The City Council reviewed the Principles and determined the ideas and suggestions promote the Council's stated goals. Ill. Future Water Conservation Activities The City has recently undertaken a rate and revenue study of its water utility. A tiered inclining block rate structure and excess use charge are being evaluated to -encourage water conservation. The City has submitted a pre -application to the State Water Resources Control Board State Revolving Fund to construct a recycled water system, The City's Wastewater Treatment Plant Improvement Project is scheduled to be completed by June 2009. After the project is completed, the plant will be capable of producing 2 million gallons per day (MGD) in the summer and up to 7.5 MGD in the winter of Title 22 unrestricted use recycled water. Other immediate and long-term conservation measures Include: - ® Installation of waterless urinals and dual flush toilets in all City buildings (immediate) ® Sign the California Urban Water Conservation Council's Mer-horandum of Understanding Regarding Urban Water Conservation and implement the 14 best management practices (long term) • Water efficiency standards for new single-family development (long term) • Water -efficient landscaping (long term) • Water waste ordinance prohibiting: (immediate) 1. gutter flooding 2. carwash fundraisers 3. non -recycling decorative water fountains 4. breaks or leaks in the water delivery system Incentives for Retrofits (long term) 1.low flow shower heads 2. toilet displacement devices B. toilet flappers 4, faucet aerators 5. high efficiency washing machines 5. ultra-low flow toilets 6 March 15, 2010 City of Ukiah UAR % 5 2010 Ukiah City Council 300 Seminary Avenue Ukiah, California 95482 RE: 1) The Request by the Ukiah Unified School District for Redevelopment Funds 2) The Transfer of Property from the City of Ukiah to the Ukiah Unified School District -Oak Manor Park Dear Mayor Thomas & Members of the Ukiah City Council: In a letter dated January 20, 2010, the Ukiah Unified School District requested that the Ukiah Redevelopment Agency approve $3,000,000 for construction of a new two-story District Administration Office at 925 North State Street, Ukiah, CA 95482. This idea should be defeated by the Ukiah Redevelopment Agency for the following reasons: 1) The Brush Street and Low Gap Road intersection is a bottleneck due to the lack of left hand turn signals at this location. It is heavily used by the Mendocino County offices located on Low Gap Road and by Ukiah High School teachers and students who must use Low Gap Road to reach the high school or leave that area. 2) The parking at the UHS administration building is highly limited and the entrances and exits are difficult to negotiate during peak traffic times and when public meetings are held at the District office. 3) Construction at this site will create an intense bottleneck at the site as well creating more traffic hazards in this location. Many businesses in this area will be inconvenienced by this construction. 4) The idea that the Ukiah Unified School District needs to build a two-story building at this location using $3 Million dollars (our tax dollars), to enhance their own status is impossible to fathom at this time. 5) The Ukiah Unified School District has undeveloped land in Redwood Valley, not including the Redwood Valley Elementary School which is slated for closing in 2010. Since Redwood Valley School is closing this location could be used for the Ukiah High School District offices. It has ample parking, room for meetings and storage facilities. 6) The Ukiah Unified School District has recently renovated the Hopland Elementary School and has buildings, offices, and a parking lot which could be easily used for the Ukiah Unified School District Offices. 7) Since the Ukiah Unified School District is closing at least two schools it appears that there is ample fixtures, furniture, computers, and other materials which they could use for their district offices instead of dumping them in dumpsters, giving them away, or selling them at a loss. 8) The Ukiah Unified School District purchased the old Montgomery Ward Store south of Ukiah for their new district headquarters. This location has ample parking and the old store could be converted into district offices for a fraction of the cost of a new 2 -story building. 1 L 9) The amount of money saved to use any of these existing locations would demonstrate to the community that their concern is for our children instead of installing themselves into new administration headquarters for $3,000,000. 10) The Ukiah Daily Journal brings us almost weekly articles from the Ukiah Unified School District and their elected board that money is tight or non-existent. School closings, teacher layoffs, higher numbers of students per classroom, no band, sports or after school activities in the future. We understand that there may be maintenance cutbacks which will reduce the longevity of the new buildings at the High School and also allow other school facilities to go into disrepair. 11) The Ukiah Unified School District brings us the following instead: The $3,000,000 costs, as detailed by the Ukiah Unified School District, are as follows: A. Demolition $45,000.00 B. Construction $2,960,000.00 C. Temporary Relocation of Staff $35,000.00 D. Construction Contingency $196,000.00 E. City Electric $25,000.00 F. Water Service $15,000.00 G. Telecommunications $15,000.00 H. Education Technology $100,000.00 I. Sewer Services $12,000.00 J. Fixtures + Furniture $150,000.00 K. City Permit Fees $35,000.00 L. A/E Fees + Design $216,000.00 M. A/E Reimbursable Design $10,000.00 N. Materials Testing + Inspection $25,000.00 O. HAZ MAT Abatement $20,000.00 P. Survey + Geotechnical Report $23,000.00 Q. Geotechnical Construction Support $10,000.00 R. Planning + Environmental Review $5,000.00 S. Misc. Legal Notices $14,000.00 T. Project Reserve $75,000.00 12) The Ukiah Unified School District could save a fortune by using an existing location or fixing up the old Montgomery Ward's store. 13) In an additional Redevelopment proposal between the City of Ukiah and the Ukiah Unified School District another agreement would turn over Oak Manor Park to the Ukiah Unified School District. The District would be required to maintain the park and the tennis courts at its current level using what personnel and funding? The District is barely maintaining its current school facilities today and will have even less money, in the future, for this type of maintenance. (The Ukiah Unified School District has not maintained its high school tennis courts for years as tennis team members and coaches have provided that volunteer service, with extremely few exceptions. The baseball fields have been maintained by volunteers in many cases along with limited maintenance personnel.) 2 e 14) If the Ukiah Unified School District does not maintain the property in its current condition. at Oak Manor Park, will the property revert back to the City of Ukiah? 15) If the Ukiah Unified School District, according the terms of the agreement, changes the existing park usage and facilities, what guarantee do we have that they will financially be able to provide another location with the same or equivalent facilities, including tennis courts, within the general area of the Oak Manor Park? The District doesn't own any suitable or equivalent property in that area and the cost of replacing this facility and the land would be prohibitive now and in the future. 16) The public that uses the Oak Manor Park should have a say in whether the City of Ukiah turns over this park to the Ukiah Unified School District who may not be financially able to maintain this park, now or in the future, due to financial constraints. The two issues which are the subject of this letter should be vetoed by the Ukiah Redevelopment Agency at this time. The Ukiah Unified School District should provide alternative and more cost efficient locations for their administration offices. And they should not be given Oak Manor Park which is heavily used by the public when District is cutting back on maintenance of the school facilities our children use. In a time of fiscal constraints the Ukiah High School Administration and elected school board should go back to the drawing board and find other less costly solutions. And they should sell the building and property at their current location to pay for their move to another, more suitable, and less costly location. Our tax dollars can be used in a more efficient way. Respectfully, Ava Peterson 1. 1 "9 ammomminsilow Mon11 II I. CC: Ukiah Unified School District Ukiah Daily Journal 3 ITEM O.: 9a FETING DATE: March 17, 2010 SUBJECT: POSSIBLE ADOPTION OF RESOLUTION ESTABLISHING BULK STORAGE FUEL PRICES AND SELF FUELING - ERMIT FEES AT THE UKIAH REGIONALO- Background: Currently there is only one airport tenant that buys fuel from the bulk storage fuel tank for their fuel truck. The tenant brings their fuel truck to the City's bulk storage tank and has Airport Staff fill their truck. Staff has been unable to locate how the price was initially set for this operation or whether Council approved this fee. Discussion: Currently fuel has been sold from the bulk storage tank at .28 cents a gallon over the cost the City pays for the fuel. Staff along with the Airport Commission has determined that this price is below what the Airport should be charging for this service. The purposed Resolution would increase the cost of the first year to .50 cents a gallon over the City's cost and .25 cents a gallon every year thereafter until the price reaches $1.50 over the cost the City pays for the fuel. Then normal CPI increases would apply thereafter. The fees for the Self Fueling Permit that Staff and the Airport Commission have determined to be appropriate are a $75 application fee, a yearly $25 fueling vehicle permit fee, and a .25 cents a gallon flowage fee for fuel not purchased from the Airport. Fiscal Impact: ❑ Budgeted FY 09/10 7 New Appropriation Not Applicable Budget Amendment Required With the new pricing Staff expects to see an increase in fuel revenue. Recommended Action(s): Adopt Resolution Establishing Fuel Prices for Fuel Sold from the Bulk Storage Tank and Self Fueling Ordinance Permit Fees. Alternative Council Option(s): Provide Staff with alternate direction. Citizens advised: Airport Commission, Public Noticed Requested by: Greg Owen, Airport Manager Prepared by: Greg Owen, Airport Manager Coordinated with: Jane Chambers, City Manager Attachments: 1 -Resolution Approved:1i Jan ° Y hambers, City Manager ATTACHMENT 1 RESOLUTION NO. 2010 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING BULK STORAGE FUEL PRICES AND SELF FUELING PERMIT FEES AT THE UKIAH REGIONAL AIRPORT WHEREAS, the City of Ukiah owns and operates the Ukiah Regional Airport; and WHEREAS, the City of Ukiah provides Sale of fuel from the bulk storage tank at the Ukiah Regional Airport ; WHEREAS, the City of Ukiah requires a Self fuel permit to conduct fueling operations at the Ukiah Regional Airport; and WHEREAS, The City of Ukiah staff has recommended a method establishing the price. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Ukiah hereby adopts the price for bulk storage fuel sale is to be set at .50 cents a gallon over the City's cost the first year of the resolution and increased by .25 cents a gallon every year thereafter until the price reaches $1.50 over the cost the City pays for the fuel. Then normal CPI increases would apply thereafter. The Self fueling permit fee is set at, $75 application fee, a yearly $25 fueling vehicle permit fee, and a .25 cents a gallon flowage fee for fuel not purchased from the Airport. PASSED AND ADOPTED this 17 day of March 2010 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Benj Thomas, Mayor ATTEST: JoAnne Currie, City Clerk idea ITEM NO.: 9b P" MEETING DATE: March 17, 2010 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: CITY COUNCIL: CONDUCT A PUBLIC HEARING IN ACCORDANCE WITH CALIFORNIA REDEVELOPMENT LAW FOR THE USE OF UKIAH UNIFIED SCHOOL DISTRICT'S SCHOOL CAPITAL OUTLAY FUNDS FROM THE UKIAH REDEVELOPMENT AGENCY FOR THE CONSTRUCTION OF THE ADMINISTRATION AND EDUCATION RESOURCES OFFICE PROJECT; AND CONSIDER CORRESPONDING RESOLUTION AUTHORIZING THE RELEASE OF UP TO $3 MILLION TO THE DISTRICT FOR THE PROJECT. UKIAH REDEVELOPMENT AGENCY: AUTHORIZE THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE A RELEASE OF FUNDS AGREEMENT WITH THE DISTRICT FOR THE PROJECT; AND APPROVE CORRESPONDING BUDGET AMENDMENTS. Background: Under the original 1990 agreement with Ukiah Unified School District, the Ukiah Redevelopment Agency (URA) maintains a Capital Outlay Fund for the benefit of the District. Each year, the URA credits the fund with an amount of money equal to the increases in the assessed value of the taxable property in the URA's project area above the sum of the Base Year Roll which would have been calculated and paid to UUSD annually if the redevelopment project area had not been established. Funds accumulated in the Capital Outlay Fund may be used by the District for capital improvement projects when such improvements are found to be of a benefit to the project area and no other reasonable means of financing such improvements exists. Continued on Paae 2 Recommended Action(s): City Council: 1) Conduct a Public Hearing to consider Ukiah Unified District's request for the release of funds from the District's School Capital Outlay Fund (and other Agency funds reserved by agreement for the benefit of the District) for the construction of the Administration and Education Resources Office Project; and 2) If appropriate, approve the corresponding resolution making the necessary finding for the use of funds in accordance with California Redevelopment Law. Ukiah Redevelopment Agency: 1) If appropriate, authorize the Executive Director to negotiate and execute an agreement with Ukiah Unified School District for the release of funds; and 2) Approve the corresponding budget amendments. Alternative Option(s): Request additional information from the District to support the required findings and/or provide additional direction to staff. Citizens advised: NIA Requested by: Ukiah Unified School District Prepared by: Sage Sangiacomo, Assistant City Manager Coordinated with: Jane Chambers, City Manager/Executive Director and David Rapport, City Attorney Attachments: 1. Draft Resolution and Supporting Documentation 2. Draft Release of Funds Agreement Approved: Jane ambers, City Manager/Executive Director Subject: Ukiah Unified School District Administration and Education Resources Office Project Meeting Date: March 17, 2010 Page 2 of 2 Under a 2003 amendment to the original 1990 agreement, the District may request in accordance with the 1990 agreement annual payments from the Capital Outlay Fund, but in amounts as specified in a schedule attached to the 2003 agreement. The URA is required to disburse requested payment in accordance with Section 3 of the 1990 agreement. The 1990 and 2003 agreements are included as attachments for review. When the request for funds from the Capital Outlay Fund is to pay for all or part of the cost of installation and construction of publicly owned buildings, facilities, or improvements, Section 3 requires the URA to comply with Health and Safety Code Sections 33679 and 33445 before permitting the use of redevelopment funds for these purposes. Section 33445 requires the legislative body to make the following findings: 1. That the publicly owned buildings, facilities, structures, or other improvements to be acquired, constructed or improved are of benefit to the project area. 2. That no other reasonable means of financing the buildings, facilities, structures, or other improvements are available to the community. 3. That the payment of funds for the cost of buildings, facilities, structures, or other improvements will assist in the elimination of one or more blighting conditions inside the project area. Discussion: The District is requesting the release of funds designated for the District's capital outlay to pay for the cost of renovating or reconstructing their current District Administration Office to a new expanded facility at its current location at 925 North State Street. The property is within the Agency's Project Area and is owned by the District. The request letter from the District is included with the attached documentation and further details the Administration and Education Office Project. The District has requested the disbursement of up to $3 million of which approximately $2.2 million is currently available. The remaining funds would be disbursed as increment is credited to the outlay fund in future years. In accordance with California Redevelopment Law, the District asks that the City Council conduct a public hearing and consider the required findings documented in the draft resolution. If appropriate, the City Council will have to approve the resolution, and the URA will have to authorize the Executive Director to negotiate and execute a release of funds agreement and approve the corresponding budget amendments. A draft of the release of funds agreement is included as Attachment #2 for review. Fiscal Impact: 0 Budgeted FY 09/10 0 New Appropriation 0 Not Applicable F7x Budget Amendment Required Source of Funds (title) Appropriation Requested URA and UUSD School District Capital Funds $3,000,000 •- . • r • •- •• A�T I A • A A•A• ••- .- • 9 •- • Attachment #1 1. The Ukiah Redevelopment Agency (the "Agency") is a public body, corporate and public, duly established and authorized to transact business and exercise powers under and pursuant to the provisions of the Community Redevelopment Law of the State of California (the "Law"), including the power to expend funds for public improvements for the benefit of the Ukiah Redevelopment Project Area ("Project Area"); and 2. The City of Ukiah ("City") is the legislative body for the community in which the Project Area is located and pursuant to Health & Safety Code Section 33445 is required to consent to payments to be made by its Agency for capital improvements; and 3. The Ukiah Redevelopment Plan adopted on November 15, 1989 provides for the funding of public improvements within the Project Area; and 4. The primary source of income to the Agency is "tax increment," which is the portion of ad valorem real property tax that results from the increase in assessed value of real property in the Agency's redevelopment project area over the "base year," which is the year the redevelopment plan is approved. The increment is composed of two parts: the annual 2% increase authorized by Cal. Revenue and Taxation Code Section 110.1(f) ("Inflation Adjustment"), and the increase resulting from reassessment of real property after a sale or after the construction of improvements; and 5. Under a 1990 agreement with Ukiah Unified School District (District), the Ukiah Redevelopment Agency maintains a Capital Outlay Fund for the benefit of the District. Each year after calendar year 1990, also called "the Base Year," the Agency credits the fund with an amount of money equal to the increases in the assessed value of the taxable property in the Agency's redevelopment project area above the sum of the Base Year Roll resulting from the Inflation Adjustment which would have been calculated and paid to District annually if the redevelopment project area had not been established; and 6. Under a 2003 amendment to the original 1990 agreement with Ukiah Unified School District, the District may request annual payments from the District's Capital Outlay Fund, but in amounts as specified in a schedule attached to the 2003 agreement. The Agency is required to disburse requested payment in accordance with Section 3 of the 1990 agreement; and 7. Funds accumulated in the District's Capital Outlay Fund may be used by the District for publically owned capital improvement projects when such improvements are found to be of a benefit to the project area and no other reasonable means of financing such improvements exists; and 8. The District is requesting the release of funds from its Capital Outlay Fund to pay for the cost of renovating or reconstructing their current District Administration Office to a new expanded facility at its current location at 925 North State Street. The request letter from the District is included with the attached Exhibit A and further details the Administration and Education Office Project; and 9. The site for the Ukiah Unified School District Administration and Education Resources Office is located within the Project Area and is on property owned by the District; and 10. The Ukiah Unified School District Administration and Education Resources Office Project (the "Project") is consistent with the Agency's Five Year Implementation Plan and a benefit to the Project Area as detailed in Exhibit A; and 11. Before the City Council may approve a disbursement of Agency funds for a public improvement, the City Council must conduct a public hearing in compliance with Health and Safety Code Section 33679; and 12. Health and Safety Code Section 33679 requires notice of the public hearing to be published for two successive weeks prior to the hearing in a newspaper of general circulation in the City and a summary of the proposal to be available for public inspection during that two week period; and 13.As required by law, notice was published in the Ukiah Daily Journal on March 3, 2010 and March 10, 2010 and a project summary was available for inspection during the required period at the City Clerk's Office (300 Seminary Avenue) and on the City's website (www.cityofukiah.com); and 14. Health and Safety Code Section 33679 requires the City Council to determine the total funds to be disbursed from the fund and to make specified findings before it can approve the disbursement of said funds; and 15. The City Council has considered the factual information provided in Exhibit A and at the hearing conducted on March 17, 2010, in making the findings as set forth below; `• •' = • . . 1. The City Council hereby authorizes the Agency disburse funds for the Project from the District's Capital Outlay Fund and other Agency funds set aside specifically for the benefit of the District. 2. The total funds to be disbursed to the District pursuant to paragraph 1, above, shall not exceed $3 million, including not to exceed $2.5 million dollars from the Capital Outlay Fund, which may include, but shall not exceed, tax increment revenue currently credited to the fund and as credited to the fund in future years. 3. The City Manager is directed and authorized to enter a written agreement with the District to assure that the funds are disbursed and used in accordance with this resolution, the Community Redevelopment Law and 1990 agreement, as amended. 4. Based on the facts as set forth in the attached Exhibit A, the City Council hereby finds: a. The renovation/construction of the Ukiah Unified School District Administration and Education Resources Office Project is of benefit to the project area; b. The Project will contribute to the elimination of blight. c. There are no other reasonable means of financing the Project of available to the community. d. The Project is consistent with the Agency's Five Year Implementation Plan, adopted on August 15, 2007. PASSED AND ADOPTED by the Ukiah City Council on March 17, 2010, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Benj Thomas, Mayor ATTEST: JoAnne Currie, City Clerk • • • SUMMARY OF PROPOSED EXPENDITURE OF • FOR • • OF RESOURCESNEW UKIAH UNIFIED SCHOOL DISTRICT ADMINISTRATION AND EDUCATION OFFICEPROJECT The City of Ukiah created a redevelopment agency ("Agency"), adopted a redevelopment plan, and established a redevelopment project area in 1989. The Agency uses a portion of property tax revenues to undertake projects and finance improvements to reduce or eliminate blighted conditions in the redevelopment project area. The primary source of income to a redevelopment agency is "tax increment," which is the portion of ad valorem real property tax that results from the increase in assessed value of real property in the Agency's redevelopment project area over the "base year," which is the year the redevelopment plan is approved. The increment is composed of two parts: the annual 2% increase authorized by Cal. Revenue and Taxation Code Section 110, and the increase resulting from reassessment of real property after a sale or after the construction of improvements. Under a 1990 agreement with Ukiah Unified School District (District), the Ukiah Redevelopment Agency maintains a Capital Outlay Fund for the benefit of the District. Each year, the Agency credits the fund with an amount of money equal to the increases in the assessed value of the taxable property in the Agency's redevelopment project area above the sum of the Base Year Roll which would have been calculated and paid to District annually if the redevelopment project area had not been established. Funds accumulated in the District's Capital Outlay Fund may be used by the District for capital improvement projects when such improvements are found to be of a benefit to the project area and no other reasonable means of financing such improvements exists. Under a 2003 amendment to the original 1990 agreement with Ukiah Unified School District, the District may request annual payments from the District's Capital Outlay Fund, but in amounts as specified in a schedule attached to the 2003 agreement. The Agency is required to disburse requested payment in accordance with Section 3 of the 1990 agreement. The 1990 and 2003 agreements are included as Attachments #1 and #2 for review. The District is requesting the release of funds from its Capital Outlay Fund to pay for the cost of renovating or reconstructing their current District Administration Office to a new expanded facility at its current location at 925 North State Street. The property is within the Agency's Project Area and is owned by the District. The request letter from the District is included as Attachment #3 and further details the Administration and Education Office Project. The City and Agency must comply with Health and Safety Code Sections 33679, 33445, and other provisions of Community Redevelopment Law (CRL) before permitting the use of redevelopment funds for the purpose of paying all or part of the value of the land for, and the cost of installation and construction of, any public owned buildings, facilities, or improvements. Accordingly, the City Council as the legislative body of the Agency must conduct a public hearing in compliance with Health and Safety Code Section 33679 before it can approve the disbursement of redevelopment funds for the improvement and construction of buildings to be owned by a public agency. Two weeks prior to conducting the hearing, the City is required to make a summary available for public review. The summary must state the total amount of taxes proposed to be used for the construction of the building and other improvements, and it must include the facts supporting the findings which are required by Health & Safety Code §33445. Those findings are as follows: (1) That the buildings, facilities, structures, or other improvements are of benefit to the project area or the immediate neighborhood in which the project is located. (2) That no other reasonable means of financing the buildings, facilities, structures, or other improvements, are available to the community. (3) That the payment of funds for the acquisition of land or the cost of buildings, facilities, structures, or other improvements will assist in the elimination of one or more blighting conditions inside the project. - . . A. Estimate of taxes proposed to pay for the improvement and construction of the Ukiah Unified School District Administration and Education Resources Office is $3,000,000. B. There is no other reasonable means of financing the construction project. The District intends to finance the project solely through the use of the District's RDA Capital Outlay Funds including the annual tax increment owed to the School District that has currently accrued and if necessary addition increment due from following years up to $3,000,000. C. Facts supporting findings under Health & Safety Code Section 33445. 1. The Ukiah Unified School District Administration and Education Resources Office is of benefit to the project area and contributes to the elimination of blight. i. The site of the current District Office was constructed as a mortuary in 1962 and renovated as the Administration Office in about 1987. Presently, the facility's current condition is deteriorated and inadequate to serve the needs of the District. Construction of the New Ukiah Unified School District facility will benefit its immediate neighborhood and may serve as an impetus for other property improvements. ii. The renovations to the fagade of the facility in 1987 were minimal and the addition of a temporary building has contributed to a physically blighted aesthetic. The property is located on North State Street which is a major entry point into Downtown Ukiah and a significant commercial/retail corridor. State Street is specifically identified in the Ukiah Redevelopment Plan as a major thoroughfare in need of beautification. The reconstruction of the blighted building will improve the visual aesthetics of the property and the corridor. iii. The presence of the facility and its approximate onsite workforce of 25 employees will promote and encourage commerce and other purposeful activities in the immediate neighborhood. 2. The Ukiah Unified School District Administration and Education Resources Office is consistent with Ukiah Redevelopment Agency's Redevelopment and Implementation Plans. The use of redevelopment funds is consistent with the redevelopment plan adopted by the Agency pursuant to CRL. Specifically, (1) The elimination of blighting influences and the correction of environmental deficiencies in the Project Area, including, obsolete and aged building types, incompatible and uneconomic land uses, substandard, inadequate or deteriorated public improvements and facilities, (2) The replanning, redesign and development of underdeveloped areas which are stagnant or improperly utilized, and (3) The providing of opportunities for participation by owners and tenants in the revitalization of their property. The use of redevelopment funds is consistent with the implementation plan adopted by the Agency pursuant to Health & Safety Code §33490. Specifically, (1) Eliminate and prevent the conditions which lead to the spread of blight by providing the renewal, redevelopment, and restoration of the Redevelopment Project Area, (2) Promote public safety and economic growth through an improved system of streets, utilities, and public facilities, and (3) Plan, design, and develop areas which are currently stagnant or underutilized. Submitted for Public Review on March 3, 2010 by the Ukiah Redevelopment Agency (300 Seminary Ave). For questions or comments, contact Sage Sangiacomo (Assistant City Manager) at (707) 463-6221 or ssangiacomo@cityofukiah.com. Attachment # • Gi`Ja{aE la€ !oral t E � `{a!r at f • tai + G7ar Er k.i s r= ' tt rr 1atM M. fi r k" • (' rF' e .r In Ir •t+ •r rt bast r f k.r I. • 1 I _. - •p' : • a!r � a11a >' tis ee{al ` - - - a�sr+ : i r sass W. ss s •r - r �, A. no City Council of the City of Ukiah (the "City Council") adopted and approved a Redevelopment Plan (the "PedeveJI n'nt Paan") for the Mdah Redevelopwhtt Project. (the "Project") by Ordinance No. 895 on Novesber is, 1989. B. Pursuant to the CcMmIn:ity Redeveloptsnt Law of the State of California (health and Safety Code Section 33000 et seq.), the Agency is charged with the responsibility of carrying out the Redevelopment Plan for the Project. C. The District is a taxing agency with territory located within the boundaries of the Project {the "Project Area"}. D. Pursuant to Article XVI, Section 16, of the California Constitution, Section 33670 et seq. of the Health and Safety Code and the Redevelopment Plan, increases in the assessed values of the property within the Project Area above the sum of the assessed values as shown an the 1989-90 assessment roll (the "Base Year Boli") will result in that ,portion of groped: taxes levied each year an such increases in assessed values being paid to the Agency as tax increnents (and not including any amounts paid to affected taxing entities Pursuant to Section 33676 of the Health and Safety Code) ("Tax Increments") to Pay the principal of and interest on loans, monies advanced to or indebtedness incurred by the Agency to finance or refinances, in whole or in Part, redevelopment in accordance with the Redeveloplrent Plan. E. Section 33401 of the Health and Safety Code allows a redevelopTent agency to make any .paym mts necessary to alleviate any financial burden or detriment caused to any affected taxing agency by a redevelopment project. F. Section 33445 of the Cammani.ty Redevelopment Taw provides that a redevelopment agency may, with the consent of the legislative body, pay all or part of the cost of installation and construction of publicly -awned buildings, facilities or improvements if the legislative body determines that such buildings, facilities or improvements are of benefit to the project area and that there are no other reasonable means of financing such buildings, facilities or bgprovements. G. Section 33679 of the Ccanmtnity Red_-velopment law provides that prior to =mtitting tax increment Monies for the purpose of paying all or part of the value of Land or the installation and construction of publicly -owned _ _.. buildings, the - Legislative body must prepare a suMOTy of such proposed expenditures, hold a hearing and make certain specified findings. H. Section 33678 of the Com unity Redevelopment ?yaw provides that the allocation and payment of tax inerenexat monies to redevelopment agencies shall not he deemed proceeds of taxes within the meaning of Article SII B of the California Constitution only if those -tax increment monies are used for redevelopment activities which. (1) are redevelopment as defined in Sections 33020 and 33021 of the Community Redevel t Law; (2) primarily benefit the project area; and (3) are not used for the payment of employee or contractural services, unless directly related to the purposes of Sections 33020 and 33021 of the Commmity Redevelopwnt T,aw. 1. The Agency has determined that because it will use funds to increase or imlu•ove the supply of low- and moderate-incame housing within the city which may generate additional students and increase the need for District services, facilities or improvements, certain actions as set forth below are necessary to alleviate the burden and detrinent or potential burden and detriment to the District. ,T. The Purpose of this Agreement is to Provide for a procedure pursuant to Bch the Agency may provide for payments to be made by the Agency to the District to reimburse, and/or pay for, Part of the cost of land and/or certain capital improvements, including buildings, facilities and movements incidental therato, and i%=VenEnts to existing buildings and facilities which are determined by the City Council of the City of Ukiah and the Agency to nset the requirements of the C mnmi ty Redevelapmant Law, K. The Agency and the District recognize that until specific low- and moderate-incaM housing programs are established, it is not possible to determine at this time which specific services and facilities will be required of the District as a result of the Project. .� •des � r •� r zw•�a�• • d•aa� � r SDCTTON 1, Definitions. As used herein. a. "C w nity Redevelopment Law" mans the California Cozrmunity Redevelopment Law as set forth in California Health and Safety code Section 33000 et seq. b. "Final F'IR" mans the Draft Eavirorm Antal Impact: Report on the Redevelopment. Plan for the Ukiah Redevelopment Project and the comments and responses thereto. c. "Ordinance" mans Ordinance No. 895 adopted by the city Council on November 15, 1989, approving and adopting the Redevelopment Plan. d. "Project" means the Ukiah Redeveloprent Project. e. "Project Arca" mans the land area within the boundaries of the Mdah Redevelopment Project as shown and described in the Redevelopriant Plan. f. "Redevelopment Plan" means the Redevelopment Plan for the Ukiah IL -development Project. S=ON 2. Subject to the conditions and limitations get forth in Sect:17ons —3and 4 of this Agreement, the Agency agrees to- a.Pass through to the District increases in the rate of tax imposed for the benefit of the District, which levy occurs after the tax year in which the Ordinance becomes effective; and it b. Set aside in a fund for District capital iTq=ovsmants (the Capitall Outlay F�xW') an mount equal to increases in the assessed value of the taxable property in the Project Area above the sum, of the Base Year Boll which are, or otherwise would be, calculated and paid annually to the District pursuant to subdivision (f) of Section 110.1 of the Revenue and Ta -,cation Code, and to neks pw_mmts to the District f= the capital outlay Fund in accordance with and subject to the conditions set forth in section 3 of this Agreement. The Agency shall invest monies held ,by it in the Capital Outlay ft4. Any interest earned an the Capital Outlay Rind shall accrue to the capital Outlay Fund. c. Exploxe with the District methods by which the Capital outlay Fund could be increased by arx=ts of Tax Increments which are not required by the Agency for the purpose of other Agency indebtedness or future Agency projects, or amounts required to be set aside for low- and moderate -income housing. MDC= 3. The Agency's obligation to make paymmts to the District from the Cip-3taf--Outlay Fund pursuant to Section 2.b. above is subject to the following conditions: a, By January 1st of each year, the Agency shall provide to the District a statement of the funds available as of the end of the previous fiscal year in the Capital Outlay Fund. b. Prior to March Ist of each year, the District shall present: to the Agency a list st of prioritized projects which the District has found are required by the financial burden or detriment caused by.the Project or are Projects which benefit the Project Area. c. Prior to July 1st of each year, the Agency and the City Council shall hold a public hearing in accordance with Section 33679 of the community Redevelopment Law. The Agency's review of the proposed projects under this Agreement shall be limited to whether the projects met the Agency's requirements under the Com mnity Redevelopment Law. The Agency shall approve those projects which mieet, the Ccmxmity Redevelopment law, including, but not limited to, Sections 33401, 33445, 33678 and 33679, which approval shall riot be unreasonably withheld. d. In no event shall the Agency's annual payment from the Capital Outlay Fund to the District required pursuant to the provisions of this Agreement exceed the amount specified in section 2.b.63Fibis Agreement. - 3 - SECTION 4. In no event shall paynants be made to the Distract by the Agency: a. tiich violate the expenditure limitation for the District under Article =-B of the California Constitution; or b. 11hich are contrary to the provisions of Sections 33401, 33445, 33578 or 33679 of the Con mini y RedevelopTent law or violate any other Provision -of the Cmmnmity Redevelopment Iaw or the laws of the State of California. SECTION 5. Pursuant to Section 33334.2 of the Cmnmmity Redev&IOpnL-nt law, the Agency must set aside twenty percent (20%) of its Tax Increments for low- and moderate inamrs housing (the ".housing Funds"). The Agency agrees to consult with the District on expenditure of the Housing Funds and the impact it may have on the District and to include the District on the Agency's T-cw- and Moderate-Inome Housing Cmmttse to be established pursuant to Agency Resolution No. 90-10. SEC=40N 6. In order to assist the District with the development of additional District facilities and improvements, the Agency agrees to acquire certain real property located adjacent to the oak manor School :&m the city Of I&i.ah for disposition to tete District (the "Sales Propariy") . The Sales Property is described in the -Description of the Sales property," attached hereto as Exhibit A and incorporated herein, by reference. The Agency's obligation to acquire the Sales Property and convey it to the District shall be in accordance with and subject to the following conditions a. The Agency agrees to sell the Sales Properly to the District for 'a purchase price of One Dollar ($1.00). b. The Sales ProperLy is currently used for park purposes, including tennis courts (the "Existing Parr Uses and Facilities"). The District covenants and agrees that (1) as long as the Existing Park Uses and Facilities remain on the Sales Property, shall have joint use of the Sales property and the Existing Park Uses andFacades and t e District agrees to min Park Uses and Facilities at the level at which i entiy naintained; and (2) for t o theDistri.ct changing the Existing Park Uses -and Facilities an the Sa es Property, the Distsiet shall. a ' for the Existing Park Uses and Facilities on other property with ep valent fadilities, including tennis courts, within the general area of the Oak Manor area,that the number of parking spaces to be provided shall be determined by gency and the Distrion the appropriate parking requi=mnts for the park and school uses. The envy small have the right to un approve, which right shall net be reasonably withheld, the location and the kind of facil3.t:ies determine if they are equivalent to the Exist=ing Park Uses and Faci.lities. the covenants an this subsection b. shall be included in the grant deed conve ing the Sales Property to the District and shall, without regard to technical classification and designation, be binding for the benefit and in favor of the Agency, its successors and assigns, the City and any successor in interest to the Sales Property or any part thereof. SfX.T CN 7. in the event that in the future the District becares a " as aid" EZty as defined under state law or the current method of State school CSL• district financing changes in a manner that adversely affects the District's financing due to the existence of the Redevelopment Plan, the Agency agrees to meet immediately in good faith With the District and attempt to find ways to alleviate such adverse fiscal detriment caused by the Project consistent with the intent of this Agreement and also consistent with the ability of the Agency to carry out the Redevelopment Plan. If the District claims such adverse fiscal detriment, it shall be obligated to submit written documentation to the Agency showing the nature and extent of such adverse fiscal detrivent. SECTION B. The District agrees to authorize the Agency to subordinate its5 e; -Eh-erein and to allow the Agency to pledge all or any portion of the Tax Increments otherwise payable to the District under this Agreement in order to secure the repayment of Agency indebtedness incurred for the Project; provided the Agency demonstrates, to the reasmable satisfaction of the District, its ability to MaJM payments due to the District under the term of this Agreement. Nothing an this Agreement shall give the District the right to approve Agency indebtedness, except as the Agency my request the District to subordinate its rights to payAants mukx this Agreemnt. SBM'MN 9. This Agreement shall constitute an indebtedness of the Agency in=igN -ancarrying out the Project and a pledging of 'Tax increments from the Project to repay such indebtedness under the provisions of Article xvi, Section 16, of the California Constitution and Sections 33671)-33677 of the Health and Safety Code. SECTION 10. Section 2.b, of this Agreement is conditioned upon the District -rescinding its resolution to elect to receive the increases pursuant to Health and Safety Code Section 33676(a). This Agreement she" be effective as of the date that the Agency executes this Agreement or the District rescinds its resolution to receive the increases pursuant to Health and Safety Code Section 33676(a), whichever occurs later. SEMON 11. The Agency and the District agree not to file and the Dist35ct -agress not to engage in any litigation to dixectly or indirectly test or challenge the validity of the Project, the Redevelopment Plan, the Final Elft, the Ordinance t; however, this Section shall not preclude the Agency from in- ng a bond validation suit if it is deemed necessary by the Agency to assure adequate financing for the Project. SE=CN 12. in the event litigation is initiated by any party attaddmg the validity the Redevelopment Plan, the Project, the Final ZIR'or the Ordinance, the effect of this Agremwnt shall be suspended and the Agency shall not have any obligations under this Agreement until a judgment becomes final upholding the validity of the Padeveloprent Plan, the Project, the Final EIR or the Ordinance. SECTION 13. This agreement shall terminate upon the earlier of the oTiiFt-l"on or termination of the Redevelopment Plan or of the provisions of the Redevelopment Plan authorizing the allocation to the Agency of tax increments for the Project. Upon termination of this Agreement, all obligations of the Agency to make payments to the DistklH shall cease. Its WITNESS MMMOF, the Agency and the District have executed this Agreement as of the date first above written. R:URA - 6- UKIMREiJI�VELOPAN iW .AGENCY BY CHURMAN BY S�'CI.�RY nAGE24CYn UKM�JrSC�� BY f OOL DISTRICT 111�ll� EXHIBIT A � .�} w \3 � k w . i3 !! a t pit�. § } �7 2 4 \ % � ( a , � � - 2 | 1,a�1s geoa EXHIBIT A Attcychment AGREEMENT AND MLE,ASE Ukiah Unified School District ("UUSD"), a unified school district of the State of California, and the Redevelopment Agency of the City of Ukiah ("RDA"), a redevelopment agency of the State of California, enter this settlement Agreement and General Release ("Agreement") in Ukiah, Mendocino County, California. RECITALS 1. in January 2990, UUSD and the RDA entered an agreement regarding redevelopment pursuant to health and Safety Code Section 33401 ("the Redevelopment Agreement"). 2. Pursuant to Section 2.b of the Redevelopment Agreement, the RAA agreed to set aside in a "Capital outlay Fund" for capital improvement projects within UUSD and the redevelopment project area an amount equal to the increases in the assessed value of the taxable property in the RDA's redevelopment project area above the aum of the Base Year Roll which would have been calculated and paid to UUSD annually, if the redevelopment project area had not been established. These amounts shall be referred to herein as "the set aside." 3. The RDA recently discovered that it had committed an error in calculating the amount of money that should have been set aside in UUSD's i Capital outlay Fund pursuant to the Redevelopment Agreement. Less than the I i full amount required by the Redevelopment Agreement has been set aside since the Base Year in 2990. AGREEMENT 4. The parties agree that the RDA shall recalculate the amount of the set aside for all tax years since 2990, and shall set aside in the Capital outlay Fund additional funds for those years equal, to the difference between 1 Agr.UUSD.112002 November 20, 2002 the amount already set aside and the amount that should have been set aside using the correct calculations. (The corrected calculations for each year and the total additional amount owing for those years is set forth in the attached Exhibit A.) In addition, the RDA agrees to correctly calculate the set aside amount for tax year 2000 and every future year to which the Redevelopment Agreement applies. 5. The RDA agrees to disburse to UUSD in fiscal year 2004-05, "42,205 for capital improvement identified by UUSD for the Oak Manor modernization project, in accordance with Section 3 of the Redevelopment Agreement. Thereafter, UUSD may request annual payments iron the RDA as indicated in estimated calculation in Exhibit A, headed: URA Payment to UUSD, including, beginning on July 1, 2006, payments an deferred amount as indicated in Exhibit A. The RDA shall disburse said payments in accordance with Section 3 of the Redevelopment Agreement. 6. The obligations set forth in this agreement shall fully resolve any claim by UUSD against the RDA concerning the RDA's failure to properly calculate the set aside. Each party absolutely discharges and releases the other party, and its officers, agents and employees, from any and all claims, demands, damages, debts, liabilities, obligations, costs, expenses, liens, actions, attorney's fees and causes of action in any way connected with any such claims, whether arising in law or in equity, known or unknown, suspected or unsuspected, whether or not asserted prior to the effective date of this Agreement. 7. Each party covenants that it will never commence or prosecute, or, except as may be required or compelled by legal process, assist in any way in the commencement or prosecution of any claim, demand, or cause of action of any nature whatsoever that is based upon any claim, demand, damage, debt, 2 Agr.UUSD.112002 November 20, 2002 liability, obligation, cost, expense, lien, action, or cause of action hereby released. a. The parties hereto deem this Agreement to be signed and of binding legal affect as of the date an which the last signatory hereto signs the Agreement. S. This Agreement shall not prevent the parties from agreeing to permit the use of set aside funds for other purposes of the Redevelopment Agency as discussed with the Board of Education. ATTEST: /Re&devefotpm�ent Agency retary Dated: 3 Agr.UUSD.212002 November 20, 2002 REDEVELOP14ENT AGENCY OF UKIAH A -MA AW - Phil Ashint, Chhifperson Dated: jA10A ,j��AHIFIED SCHOOL. qfSTRICT y esident Date =^0 Recalculation of Ukiah USD Exhibit A Capital Outlay Funding Plan UUSDAnmral Capital Deposit Is projected at 311,499816% of the 1% property tax on the assessed valuation growth. This share will Change with the bcteal share as datermtned from year to year. If the assessed value growth is less than 2% the Yearly share wig be determined by the actual assessed value change. - Interest rate is projected at 4.9%. The actual interest paid will be delennined by the Redevelopment AgenWa punted Interest earnings rate, as determined from year to year. Interest eamings are distributed at fiscal year and based an the June 30 account balance (excluding accrued revenue). This calwWon assumes the] UUSD wDl request payment on an annual basis. The Interest cacrulatlons may vary slgnlFwantiy if annual disbursements are not made. GE:Rde CapitalAnalysls • May 2Do2 Printed 1011102 UUSD Exhibit A Recalculation of Ukiah USD Exhibit B Projection of 40 years Capital Funding ' UUSD Project share is prof eetpd at 38,49981690. ibis share will ctrenge wllb Ote actual share as determined from year to year. If the assessed value growth Is fess than 2% the Yeatly'sham will be determined by the actual assessed value change. -- Interest rate Is projected at 4,6%. The actual interest paid will be determined by the Redevelopment Agency's pooled lnteresteamings rate, as detennhred from year to year. --- Rdo CaplfalAnalysis - May 2DO2 Printed 1011102 UUSD Exhibit 6 uusD - 2%AN. armth UUSD%cf UUsoYearly Cumula"we Interest Interest Year End Project peryear 1%of6ratvth SMWLII' Share Share Rate" Earnings 8afance 1989 - 1990 256,206,8£!7 Base Year Value 199D - 1981 261,331,137 2.000% 51,241 34,119667% 17,483 17,483 17,463.00 1991 - 1992 286,857,760 ZOOD% 103,508 34.108539'% 35,305 62,788 4.76% 832 53,620,00 1992 - 1893 271,888,915 Z000% 165,Bi9 34.118035% 53,SD4 1D8,292 4.76°A 2.551 109,167EDD 1993 - 1894 277,326,893 LOM 211,197 34.446212% 72,747 179,DBD 4,76% 6,218 187,840.00 1994 - 18&5 282,873,227 2000% 265,662 36.653781% 95,078 274114 4.78% 892$ 291£4390 1995 - 1996 288,598,582 2.000% 323,237 3BA66766% 117,865 391,069 4.7850 13,875 423,373.00 1996 - 1697 294,301,305 2.00D% 3BD.943 37.037276% 141,091 533,060 4.76% 20,142 6B45D6.00 1997 - 198$ 300,187,332 2.000% 439.803 37A68465% 164,788 697,848 4,76% 27,813 777,207-00 1808 - 1999 308,191,679 ZODD% 499,841 37.5$@030% 1$9,385 887,233 4.76% 35,977 1,003,660.00 1990 - 213001 312,314,90012,000%1 561,0701 3L225093%1 21073 1. 1.141,706. 4,76%. 47,?47 '1,265,789.00 2400 - 2001 318,561,198 2.000% 623,542 38.49981695 240,063 1,341,769 4.50% 66,950 1,562,fl92.O0 2001 - 2002 324,932,422 2.000% 607,26" 3' "'1 284,892 1,506.351 4.50% 7DXS 1,897,730,00 2062 - 2003 381,437: 2000% 752,241 3849981656 289,61! 1,895,972 450% 85,398 2,272,739 2003. 2004 33$,059,691 2000% 818.527 98.09981$% 315,131 2,211,103 4,80% 102273 2,690,143 2104 -2005 344,820,885 ZOOD% 886,199 38:4@@816% 341,152 2,852,265 4.60% 121,057 3,152,362 2005 - 2008 351,717,303 2.00096 955,108 38.49981fl% 367,713 2,919,978 4.50% 1+51,856 3,681,931 2006 - 2007 958,781,649 2000% 1,025,447 3B 499815% 394,785 3,314,773 4 5055 169,787 4,221,513 2007 - 2008. 365,926,682 2.000% 1,097,197 38ASR61M 422,419 3,737,192 4.SD% 189.988 4.833,900 200B - 2OD9 973,245,216 2.000% 1,174,382 38.499816% 48D,595 4,187,787 4.50% 217,525 5,502,020 2009 - 2D14 380,7110,121 2,000% 1.24 6,031 39A99816% 479,335 4,657.122 450% 247,591 5,228,848 2010 - 2019 386,324,322 2006% 1,321,173 38A99Oi6% 608,649 6.175,771 4,50% 280,303 7,017,898 2011 - 2012 396,090,809 2000% 1.398,838 '38A99B16% , 630,550 5,714,321 4.50% 315,805 7,872,453 2012 - 2013 404,012,625 2000% 1.478,056 38.499816% 694,049 6,283,370 4.50% 354,251 8,78x,553 2013 - 2014 412,!}92;878 2.000% 1,550,859 3BA99616%a 600,168 6,883,828 4.60% 395,800 9,791,6111 2014 - 2016 420,334,736 2.000% 1,641.277 38.499816% 631,889 7,5i5,417 4.6D% 440,618 10,864,018 2016 - 2016 428,741,430 2fl1t>q(i '1.725,344 38.499816% 664,264 8.179,671 4.50% 406,081 52,017,163 2016 - 2017 437,316,26B 2ODD% 1,811,093 Se.499816A 597,267 8,876,938 4.60% 54D,772 13,5'.66,1192 2017 - 2018 445,552,584 ZOOM 1,898,655 38.499816% 730,941 9,607,879 450% 598,484 14,882,517 2018 - 2019 454,983,835 ZOOD% 1,987,788 38.499816% 765,287 10,373,166 4.50% 655,218 16,004,122 2019 - 2020 454.0$3,612 ZODO% 2,078,766 3BA99816% . 80D,32t 11,173,487 4.6D% 720,188 17,524.628 2020 - 2021 473,369,182 ZODD% 2,171,582 38.499816% 83$055 12,009,642 • 4.6D% ?88,608 .08.749,291 2021 - 2022 462,832,488 2.000% ?,266,255 38.499518% 872,604 12,8(!2,046 450% 861,7118 20,883,513 2D22 - 2123 492,489,136 ZODO% 2,362,821 30.499816% 909,682 13,7@1,728 4.60% 939,758 2+',732,953 2023 - 2024 562,338,918 2.00D% 2,401,319 38.49981890 947,603 14,739,331 4.50% 1,022,983 24,703,539 2024 - 2025 512,385,697 2.000% 2,561,787 38."99816% 906,283 • 15,725.614 4.609A 1,111,650 26,801.402 2025 - 2028 622,633,411 2.000% 2,684 264 38.489816% 1.026,737 16,751,361 4.5010 1,206,067 29,033,285 2026 - 2027 633,086,073 2.000% 2,768,791 3BA991116% 11,065,979 17,817,330 4.50% 1,306,498 31,405,763 2427 - 2028 643,747,80D ZODD% 2,875,408 38.49981646 1,1107,427 15,924,357 4.50% 1,413,259 33.926,049 .2028 - 2029 554,622,756 2000% 2,984,168 3BA99816% 1,1411,695 20,073,252 4,505A 1,526,672 38,801,816 2020 - 2030 565,715,211 2.000% 3,095,082 38,49@816% 1,191,601 21,264,853 00°% 1,647,073 39,440,29D TOtaiS 55,365,391 21,264.653 1 18,176.4371 1 ' UUSD Project share is prof eetpd at 38,49981690. ibis share will ctrenge wllb Ote actual share as determined from year to year. If the assessed value growth Is fess than 2% the Yeatly'sham will be determined by the actual assessed value change. -- Interest rate Is projected at 4,6%. The actual interest paid will be determined by the Redevelopment Agency's pooled lnteresteamings rate, as detennhred from year to year. --- Rdo CaplfalAnalysis - May 2DO2 Printed 1011102 UUSD Exhibit 6 Affachment # Ukiah Unified School District 925 N. State Street, Ukiah, CA 95482-3470 707-463-5200 Fax: 707-463-2120 www,uusd.net Lois J. Nash, Ed.D. Superintendent January 20, 2010 City of Ukiah Redevelopment Agency c/o Sage Sangiacorno, City of Ukiah 300 Seminary Ave. Ukiah, CA 95492 Dear Mr. Sangiacorno: The Ukiah Unified School District desires to renovate or reconstruct their current District Administration Office to a new expanded facility at its current property at 925 North State Street. We anticipate the new building will be approximately 9,000 to 10,000 square feet. The project budget for the new facility is approximately $3 million, including the cost of temporarily relocating the staff during construction. It is the desire of the District to use Redevelopment funds to fund this project. Presently, we believe the available balance of District owed Redevelopment funds is about $2.2 million. Furthermore, the District would use forthcoming Redevelopment funds for the balance of construction costs. The District believes that this project falls within the guidelines for the use of the Redevelopment funds owed to the District, as the project will do the following: • The rehabilitation of the site is of benefit to the project area; • The construction of the facility will contribute to the elimination of blight; • There are no other reasonable means of financing the project available to the District; • The Project is consistent with the Agency's Five Year Implementation Plan, adopted on August 15, 2007, The District hereby requests that the Redevelopment Agency adopt these findings and release $1 million dollars so we may proceed with the planning and design process for the new District Office. The balance of funds will be requested as the project progresses. We appreciate your cooperation and will be pleased to provide any additional information required. Sincer Lois J. sh, Epu S neri. n nte dent LJN/deb Focused on Success for All Educational Services 707-463-5213 Fiscal Services 707-463-5201 Personnel 707-463-5208 Personnel Commission 707-463-5205 Special Education Services 707-46B-3315 Technology 707-463-5294 Transportation/Mai ntenance/Grounds 707-463-5233 P4• w P� 9 F-I C6 C04 GOO C4�O -ON 'PT 4-j -i C-4 10, 0 tci cn M .8 F--q cd u BUDGET - District Office at S. Dora Site 'ah Unified School District - District Office Project Source of Funds: Redevelopment Funds schematic draft budget Description Schematic Bud et Expended To Date Remaining Balance Forecast Surplus (Shortfall) Demolition 45,000 45,000 45,000 Construction (10,000 s.#:) 1,960,000 - 1,960,000 1,960,000 - TempoaryrelocationofStaff 35,000 35,000 35,000 - Construction Contingency 196,000 196,000 196,000 - City Electric 25,000 25,000 25,000 - Water Services 15,000 15,000 15,000 - TeIecommunications (Pae acii) 15,000 15,000 15,000 - Education Technology 100,000 100,000 100,000 - Sewer Services 12,000 12,000 12,000 - Fixtures and Furniture 150,000 150,000 150,000 - DSA Permit Fees City Permit Fees 35,000 35,000 35,000 - A I E Pecs - Design 216,000 - 216,0001 216,000 - A I E Reimbursable - Design 10,000 - 10,000 10,000 - project Management (Pre -Construction) - - PM / CM Services (Construction Phase) - - - Materials Testing and Inspection 23,000 25,000 25,444 - Hum Mat. Abatement 20,000 20,000 20,400 - Haz Mitt investig. 12,404 12,000 12,400 - Survey and Geotechnical Report 2S,000 25,000 2S,404 - GcoteclmicalConstructionSupport 10,000 10,000 14,000 ' Feasibility study - Site Purchase - Legal fees " Planning & Environmental Review (non FUR) 5,040 5,000 5,000 - FacilitySiteAssessments - Investigate Existing Conditions - - County Office of Education County Attorney's Office - - Misc. legal notices etc. 14,044 -14,000 14,0001 Project Reserve 75,000 75,000 75,000 - ,000;000 -. .i,UUU,UUU. �,UU17,VVV 1/2012010 Attachment #2 REGARDINGAGREEMENT OF This AGREEMENT is made on , 2010 (the "Effective Date"), in Ukiah, California, between the Redevelopment Agency ("Agency") for the City of Ukiah ("City"), and the Ukiah Unified School District ("District"). Collectively, Agency and District may be referred to in this Agreement as the "Parties." 1. Under an agreement (the "1990 Agreement") between the Agency and the District entered in 1990, the Agency maintains a Capital Outlay Fund for the benefit of the District. 2. Each year, the RDA credits the fund with an amount of money equal to the increases in the assessed value of the taxable property in the Agency's redevelopment project area above the sum of the Base Year Roll resulting from the annual increases required by Revenue and Taxation Code § 110.1(f) which would have been calculated and paid to the District annually, if the redevelopment project area had not been established. Funds accumulated in the Capital Outlay Fund may be used by the District for capital improvement projects within the District and the redevelopment project area ("the Project Area"). 3. Under a 2003 amendment to the 1990 Agreement, the District may request in accordance with the 1990 Agreement annual payments from the Capital Outlay Fund, but in amounts as specified in a schedule attached to the 2003 agreement. The Agency is required to disburse requested payments in accordance with Section 3 of the 1990 Agreement. 4. If the request is for money to make capital improvements to publicly owned buildings, Section 3 of the 1990 Agreement requires the Agency to comply with Health and Safety Code Sections 33679 and 33445, which are part of the Community Redevelopment Law. 5. Section 33679 requires the City to conduct a noticed public hearing and make the findings required by Section 33445 before permitting the use of redevelopment funds for these purposes. Section 33445 requires the City to find make the following findings: a. That the publicly owned buildings, facilities, structures, or other improvements to be acquired, constructed or improved are of benefit to the project area. b. That no other reasonable means of financing the buildings, facilities, structures, or other improvements are available to the community. c. That the payment of funds for the cost of buildings, facilities, structures, or other improvements will assist in the elimination of one or more blighting conditions inside the project area. 6. On March 17, 2009, the City conducted a public hearing and made the findings required by H & S Code §33445, and based on those findings authorized the Agency to disburse up to $3,000,000 to the District to be used by the District to renovate and reconstruct the District's current Administrative Offices, located at 925 North State Street ("the Project Location"), to a new and expanded facility at the Project Location ("the District Project"). 7. The District has not prepared or filed with the City" plans for the construction of the District Project or applied under the City's zoning or building codes for the permits required for the project. The City has not represented to District that the District Project can be constructed at the Project Location in compliance with applicable zoning or building codes or indicated or determined, what, if any, conditions may be contained in any such permits. In requesting the disbursements provided in this Agreement, the District has not relied on any statements or representations by the City, the Agency, or their officers, agents or employees concerning the design or construction of the Project at the Project Location. 8. This Agreement contains the terms and conditions upon which the Agency shall disburse and the District shall use the funds that the City Council authorized at its meeting on March 17, 2010. In consideration of and reliance upon the above -recitals and the terms and conditions as further stated below, the Parties agree as follows. 1. The Agency shall disburse a total not to exceed $3,000,000 to the District for its use to design and construct the District Project, consisting of $500,000, available to the District pursuant to the Second Amendment to Redevelopment Agreement, dated , 20_ ("Second Amendment"), and $2,500,000 from the District's Capital Outlay Fund. On or before , 2010, the Agency shall disburse to District for the District's use in designing and constructing the District Project a total of $2,200,000, consisting of the $500,000 pursuant to the Second Amendment, and $1,700,000 from the Capital Outlay Fund. Except as provided in paragraph 2, below, each year thereafter on or before , the Agency shall disburse additional funds which have accrued in the District's Capital Outlay Fund for District's use in designing and constructing the District Project, not to exceed $800,000. 2. The District shall complete the Project by , 20_. If the District fails to complete the Project by that date or the funds are used in violation of the requirements of the Community Redevelopment Law, the District shall repay the District's Capital Outlay Fund that portion of any funds disbursed pursuant to this 2 Agreement which were not used in compliance with said requirements to design or construct the District Project, and the Agency shall have no obligation to disburse additional funds from the District's Capital Outlay fund pursuant to paragraph 1 of this Agreement. 3. The District shall properly account for the use of the funds disbursed pursuant to this Agreement and shall maintain adequate records of such expenditures in accordance with generally accepted accounting principles as applied to California school districts, which records shall be available at the District administrative offices for inspection, copying or audit by the Agency during the District's normal business hours. 4. The District shall fully indemnify, defend and hold harmless the Agency and its officers and employees from and against any claim, demand, liability, damage, cost or expense arising out of the District's receipt and use of the funds disbursed to District pursuant to this Agreement which claim, demand, liability, damage, cost or expense arises out of any act or omission of the District, or its officers, employees, contractors or agents, provided: a. a claim, demand or liability, includes a settlement or judgment based on the claim, demand or liability and the costs to the Agency of defending against the claim, demand or liability, including litigation expenses and the fees of attorneys, investigators, consultants, or experts to be paid when incurred and upon demand by Agency; and b. the District shall pay Agency for any damage, cost or expense, when incurred and not solely upon the Agency's payment therefor. 5.1. This Agreement constitutes the entire agreement between the parties with respect to the terms and conditions upon which the Agency shall disburse and the District shall use the funds that the City Council authorized in Resolution No. and supersedes any and all other prior writings and oral negotiations. The terms of this Agreement shall prevail over any inconsistent provision in any other document, except Resolution No. _ 5.2 This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. 5.3 Any notices, documents, correspondence or other communications concerning this Agreement may be provided by personal delivery, facsimile or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail. 3 IF TO DISTRICT: Ukiah Unified School District Attention: Superintendent 925 North State Street Ukiah, CA 95482 FAX: IF TO AGENCY: Ukiah Redevelopment Agency Attention: Executive Director Ukiah Civic Center 300 Seminary Avenue Ukiah, CA. 95482 FAX: 707-462-6204 5.4. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Mendocino County, California. 5.5. This Agreement shall not be assigned without the prior written consent of both parties. 5.6. This Agreement is entered into for the sole benefit of City and District and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement. 5.7. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 5.8. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement. WHEREFORE, the Parties have entered this Agreement on the Effective Date. UKIAH REDEVELOPMENT AGENCY C Jane Chambers, Executive Director ATTEST: UKIAH UNIFIED SCHOOL DISTRICT ATTEST: By: By: JoAnne Currie, City Clerk 11 r ax: z rom o.I—t r—tee JLX . oo rg . i TO: Linda Brown FAX: FROM: Cathy Haas FAX: To follow is a copy of a letter I sent to the Ukiah Baily Journal which did not make print. I would appreciate it if you would present a copy of it to the members of the City Council for their meeting tonight. Thank you very much From: ' To: <udjournal@pacific.net> Sent: Thursday, March 11, 2010 11:14 AM Subject: New School Adm Offices On March 17'the Ukiah' Unified School District will appear before the City Council with a proposal for MILLIONS of dollars to build a new administrative center_ I have several concerns about this expense. I am appalled at their lack of common sense in this time of fiscal instability. The following is what I have been able to glean concerning this project. 1. Years ago the UUSD signed on with the City to establish a redevelopment agency with the understanding they would have control over a certain percentage of the money available. Which gives them this entitlement. 2. We were sold the Grace Hudson School complex on the premise that there would be plenty of room with the old Montgomery Wards store to remodel it and create an all -in -one administrative center. 3. It is my understanding that the employees are the ones to dictate that they do not want to be located there. (Be glad you have a job and a warm, or cool, place to work) 4. 1 have also been led to believe that redevelopment money is or should be used to clean-up, fix -up, repair, improve what we have not tear down attractive, well built and maintained usable structures and erect new. 6. You may be entitled to the money but that doesn't mean you have to spend it. There are many blighted, dangerous areas in our community that will serve a greater good if upgraded than building something that I see as a memorial to someone. 6. Just because you have it doesn't mean you have to spend it. That money comes from somewhere and it isn't the tooth fairy. Someone has to repay it and those someone's are running out of patience and energy to continue to fund all these government funded projects when we taxpaying someone's see this kind of self serving, wasteful decisions being made. 7. It is time to restructure, cut, downsize, require accountability and stop spending. Get back to the basics. Live within our means. 8. 1 would not object to some redevelopment money being use to refurbish the Wards building which I believe is the purpose of REdevelopment. It will improve that area tremendously, perhaps stimulate other development in that area and SAVE money. I ask the Board of UUSD and the City Council to use common sense and concern for the true future of the Ukiah Valley and be fiscally responsible. No, the money cannot be used for wages, supplies, classroom size reduction - only redevelopment for infrastructure. If you are a taxpayer and live in this Valley you need to make your wishes known. Call or write your City Council and/or attend the March 17 hearing. Cathy Haas 3/11/2010 Fax from : 767 462 7130 TO: Linda Brown FAX: 463-6204 FROM: Cathy Haas FAX: 462-7130 03-17-10 11:06 Py: i �lcrn q � b/17�/0 To follow is a copy of a tetter I sent to the Ukiah Daily Journal which did not make print. I would appreciate it if you would present a copy of it to the members of the City Council for their meeting tonight. Thank you very much Fax from : 707 462 7130 03-17-10 1?1: ®7 Pg : 2 Gathy at Expressions an From: "Cathy at Expressions Candy" <expressionscandy@att.net> To: <u djo urnal@pacific. net> Sent: Thursday, March 11, 2010 11:14 AM Subject: New School Adm Offices On March 17 the Ukiah Unified School District will appear before the City Council with a proposal for MILLIONS of dollars to build a new administrative center. I have several concerns about this expense. I am appalled at their lack of common sense in this time of fiscal instability. The following is what I have been able to glean concerning this project. 1. Years ago the UUSD signed on with the City to establish a redevelopment agency with the understanding they would have control over a certain percentage of the money available. Which gives them this entitlement. 2. We were sold the Grace Hudson School complex on the premise that there would be plenty of room with the old Montgomery Wards store to remodel it and create an all -in -one administrative center. 3. It is my understanding that the employees are the ones to dictate that they do not want to be located there. (Be glad you have a job and a warm, or coot, place to work) 4. 1 have also been led to believe that redevelopment money is or should be used to clean-up, fix -up, repair, improve what we have not tear down attractive, well built and maintained usable structures and erect new. 6. You may be entitled to the money but that doesn't mean you have to spend it. There are many blighted, dangerous areas in our community that will serve a greater good if upgraded than building something that I see as a memorial to someone. 6. Just because you have it doesn't mean you have to spend it. That money comes from somewhere and it isn't the tooth fairy. Someone has to repay it and those someone's are running out of patience and energy to continue to fund all these government funded projects when we taxpaying someone's see this kind of self serving, wasteful decisions being made. 7. It is time to restructure, cut, downsize, require accountability and stop spending. Get back to the basics. Live within our means. 8. 1 would not object to some redevelopment money being use to refurbish the Wards building which I believe is the purpose of REdevelopment. It will improve that area tremendously, perhaps stimulate other development in that area and SAVE money. I ask the Board of UUSD and the City Council to use common sense and concern for the true future of the Ukiah Valley and be fiscally responsible. No, the money cannot be used for wages, supplies, classroom size reduction - only redevelopment for infrastructure. If you are a taxpayer and live in this Valley you need to make your wishes known. Call or write your City Council and/or attend the March 17 hearing. Cathy Haas 3/11/2010 Item 10a March 17, 2010 March 10, 2010 Fellow Councilmembers, As we consider noise and light pollution in Ukiah, some definitions* may help frame the discussion. freedom n. 1. The condition of being free of restraints. 2. Exemption from the arbitrary exercise of power in the performance of a specific action; civil liberty. 3. Exemption from an unpleasant or onerous condition 4. The capacity to exercise choice; free will 5. The right to unrestricted use. 6. A right or the power to engage in certain actions without control or interference. license n. 1. Official or legal permission to do or own a specified thing. 2. Deviation from normal rules, practices, or methods in order to achieve a certain end or effect 3a. Lack of due restraint; excessive free- dom. b. Heedlessness for the precepts of proper behavior. noise n. la. Sound or a sound that is loud, unpleasant, unexpected, or undesired. b. Sound or a sound of any kind. 2. a loud outcry or commotion 3. A disturbance, especially a random or persistent that obscures or reduces the clarity of a signal. trespass v. 1. To commit an unlawful injury to the person, property, or rights of another. 2. To infringe on the the privacy, time, or attention of another. * American Heritage Dictionary of the American People, fourth edition (relevant elements included) NOISE. This City's existing Noise Ordinance (attached) states it is our policy "to prohibit unnecessary, ex- cessive and annoying noises from all sources subject to its police power. At certain levels noises are detri- mental to the health and welfare of the citizenry and in the public interest shall be systematically proscribed." Section 6058 notes that "notwithstanding any other provisions of this chapter, and in addition thereto, it shall be unlawful for any person to willfully make or continue, or cause to be made or continued, any loud, unnecessary, or unusual noise which disturbs the peace and quiet of any neighborhood or which causes dis- comfort or annoyance to any reasonable person of normal sensitiveness in the area." Our noise ordinance, quite specific and clear, has rarely been brought into force (or, if regularly enforced, that has not come to the attention of this Council or the local news media). We might construe the words ex- cerpted above sufficient to require a Ukiah ban on leaf blowers. However, without an ordinance amendment the increasingly powerful "its all good; just do it; whatever" ethic of anarchy could deny us not simply the once cherished quiet yard or porch, but also our.natural daytime right to nap, ponder, genuinely converse, and read seriously. A vocal minority opposing government in general will tell us even this discussion is a waste of commu- nity resources. They are wrong and must be unaware our Constitution's Preamble states that insuring "do- mestic tranquility" is one key reason for the establishment of our nation. And as this document of 1787 is still the law of the land it supports our effort to achieve a community "free from commotion or disturbance," the definition of tranquility. Having been taught by parents that chronic complaining is rude, many disconcerted Ukiahans have been choosing to grin and bear it - it being maybe six leaf blowers in a 200 yard radius from home taking turns in the destruction of tranquility all day long. But we must refuse to go gently in the face of the accelerating in- vasion by noisy gadgetry for convenience or hobby. As many communities in California have shown, this attack on tranquility can be successfully resisted; they have acted to ban or restrict leaf blowers. Let's briefly digress to air pollution. The federal Environmental Protection Agency and the State Air Re- sources Board have determined that "particulate matter air pollution is a threat to our health." In a pamphlet produced by these agencies on what citizens can do to reduce particulate pollution they state "Avoid using leaf blowers and other dust producing equipment." Most are aware of skyrocketing rates of children's asthma, which studies have shown is linked primarily to suspended molds, pollens, mite droppings, and a variety of other entrained dusts. A leaf blower lifts up 2.6 pounds of dust per hour. What else is in the dust entrained by the leaf blower, dust that settles on neigh- bors and in their houses and lungs? From the garden: pesticides, animal feces, mites; from the gutter and driveway: all the cancer causing agents found in car oil, fuel, tires, and brake linings. Some in Ukiah will consider this pollution the most serious associated with leaf blowers. Returning to noise, we must keep in mind that among those who are home week days are shut-in seniors, napping preschool children, folks who work at home, police officers, fire fighters, and those on graveyard shift. The rest of us are home on holidays, weekends, and vacations where we seek respite from the stress of the hectic workaday world. It's clear that noise causes stress. Studies show it increases output of adrenaline, changes heart rates, and increases blood pressure. Noise is associated with increased risk for heart attacks. In noisy communities gastrointestinal problems increase along with antacid and sedative consumption. The Environmental Protec- tion Agency has stated that noise lowers resistance to disease and infection. According to the E.P.A. as well, "people who live in noisy places tend to adopt lifestyles devoid of communication and social interaction." Writing in "Issues in Science and Technology," Alice Suter, Ph.D. writes that "even moderate noise levels can increase anxiety, decrease the incidence of helping behavior, and increase the appearance of hostile be- havior." In response to those who will argue against singling out the leaf blower when noise is created by lawn mowers, skill saws, chain saws, and weed eaters, it must first be noted that all these other devices perform an agreed upon utilitarian function; the latter three are also used with must less frequency. With respect to lawn mowers, the quality of that noise seems muffled in comparison with the leaf blower and, more importantly, mowers are in operation minimally today when compared to the leaf blower. It is not uncommon to hear ten minutes of mowing, then thirty minutes of blowing on the same parcel. It doesn't demand an excess of compassion to grasp the blower's effect on beneficial animals: bees, worms, lady bugs, garden spiders, praying mantises, butterflies, not to mention friendly birds, dogs, and cats. The leaf blower's hurricane force winds are clearly unhelpful, if not harmful, to plants. This force can dis- lodge long dormant disease spores and remove naturally occurring mulch and so increase garden water us- age. Landscaping- contractors have, in the past, opposed restrictions on leaf blowers on economic grounds. They have claimed a ban or restrictions will cause them to lay off workers or raise customer rates. However, there is no evidence from the more than twenty five California cities with bans in effect that either fear has come to pass. It is hard to see the logic that a ban on a supposedly labor saving device will cost anyone his job. It is equally hard to buy the argument that contractors will have to raise rates with the enactment of re- striction; rates did not go down when gardening companies began to regularly use these labor saving devices in the eighties. But with the blower status quo there is an economic impact on neighbors who must labor or pay more for car washing and home cleaning. The City is also impacted as it must commit added resources to clean out storm drains clogged by debris. Rather than achieving a valuable purpose, the leaf blower is a technological convenience that may save a wee bit of time in comparison with the broom or rake. But is that slight convenience worth the social cost? While gas powered blowers can be heard indoors 200 yards away, electric ones penetrate our walls at 100 yards, Regarding this distressing impact, few can state the cause for tranquility better than Kenneth Mane: "When harsh noise hits, instead of reaching out to greet the world with open ears, we shrink back into shells, or try to; in truth the ears can't shut, nor like the eyes turn away. Noise controls space lake an occupying army, travels through walls, enters homes, molests bodies, violates privacy, stops thought, batters each of us into isolation." This is not the time for timidity. If we can help the community become informed about City noise regula- tions and the Golden Rule, Ukiah will begin to regain the tranquility it knew in 1985. Of course, there are other sources of unwanted noise daily disrupting our otherwise great neighborhoods: vehicle exhaust systems modified solely to be heard menacingly at greater distance, boom car stereo systems, amplified noise in our public parks or at private homes, airplane touch and go lessons and joy riding over the City. However, if this Council is able to take one action in defense of domestic tranquility that will be a step in the right direction. Let's enact restrictions and corresponding carrots favoring rake and broom as well as quiet landscaping service. Because we know Ukiah yards of twenty-five years ago were not only equally lovely but more natural and peaceful as well, I suggest the following components of our leaf blower policy. 1. Amend the City Noise Ordinance to include a Leaf Blower section, to the effect A. Sundays and Holidays. Blower use prohibited B. December 1 through September 30. Monday through Saturday blowers OK 1lam to 3pm C. October 1 through November 30. Monday through Saturday blowers OK loam to Spm * City crews to comply with the same time restrictions as the general public. 2. Offer City website link providing contact information for any landscaping company advertising a quiet service option. Continue that link after the first year for those services able to verify a minimum of five quiet client residences. 3. Advertise these regulations a minimum of four times yearly in utility bills as well as in the local media. These announcements should also inform Ukiahans of storm water runoff regulations preventing the blow- ing, raking, or sweeping of yard cuttings or debris into streets, gutters or storm drains. They should as well provide the City phone number for reporting scofflaws. 4. Offer City residents a new rake or broom in trade for any functioning leaf blower. Allocate up to $1000 for this trial offer throughout 2010. This should also cover the cost of crushing and disposing of the noisy gadgets. LIGHTING. Ideally this Council can amend Ukiah's regulations so our commercial thoroughfares become more attractive and our residential neighborhoods suffer less light trespass. Any successful effort in this direction should provide the added benefit of reducing energy consumption. Evidently the latest revisions to California's uniform building code mandate against up lighting and that is a positive step. Still Ukiah has problems with unfriendly lighting. Local lighting ordinances are among the most complicated any Council can consider because they deal in scientific and technological detail. I do not suggest we debate the details of a new or revised ordinance tonight, however there are at least three light pollution issues that are worthy of our atten- tion. It's obvious citizens of Ukiah will encourage us to confront the technical details and discuss other problematical lighting than those I mention here. 1. Commercial floodlights. Currently some Ukiah businesses are aiming these lights in a manner that causes their glare to hit drivers and pedestrians head-on. Some of these are so powerful the glancing experience is unpleasant. Some throw off a nearly blinding light. Without getting into the issue of power and lumens, it might be easier to deal with this problem via directional expectations and installation requirements when a use permit or business license is issued. One wonders if this "get away from here - in your face" directional lighting could be alleviated with a requirement that unless facing directly down, the bulb of no fixture should be visible to sidewalk pedestrians or those passing in cars. 2. Porch light trespass into a neighbor's back yard, porch, or bedroom is not uncommon in Ukiah. We should strive to reduce that trespass. We might gain a degree of compliance with a public rela- tions campaign utilizing our utility bills, public service announcements, or even paid advertising in the local media. We might also offer Ukiahans shielded porch light shades at cost. Those who cher- ish a dark sky at night realize how much of a lot can be lighted by a 40 or 60 watt bulb, even a flo- rescent one; it's astonishing. So, of course, let's also encourage this community to turn off porch lights at bedtime, particularly those in the back of our dwellings. 3. Streetlights also generate light trespass into yards, porches, and bedrooms. Surely we can offer neighborhoods a shielded street light option with a corresponding assessment for its installation. Such a shield should allow the light to continue serving as a protection for drivers and pedestrians. Phil Baldwin Car alarms! Boom boxes! Leaf blowers! If the noise isn't making you crazy, it may be making you sick JEFFREY KLUGER / Time 5apr04 TED RUETER ISN"T JOKING ABOUT possibly moving to New Zealand. And if he does go, it won't be the frenzy or the expense of living in the U.S. that drives him away. It will be the leaf blowers. Americans now own more than 90 million of the infernal things, he says, each of them making the job of lawn clearing much easier—and much, much louder. Rueter, a onetime political -science professor at UCLA who is head of the ad- vocacy group Noise Free America, already fled Los Angeles to get away from the leaf -blower blight, only to move to New Orleans and find the problem just as bad there. "Everywhere has turned into leaf -blower hell;" he says. It's not just the blowers that are driving Rueter daft. It's the boom cars—those high -decibel, low -frequency speakers on wheels that cause your windshield to buzz and your eardrums to pulse when they pull up next to you at a stoplight. It's the car alarms too, as well as the barking dogs and the banging garbage trucks and the screaming airplanes and the roaring highways and the plaster -cracking sound tracks in action movies that shake the seats not only in the theater where an action movie is being shown but in the one on the other side of the multiplex wall where some people are trying to watch a Merchant -Ivory film, if you don't mind. It's the ex- plosion of ambient noise that seems to be everywhere, costing more and more people not only their sleep and their sanity but increasingly their hearing and health as well. According to the National Institutes of Health, more than 10 million Americans al ready suffer some perma- nent noise -induced hearing loss. The National Institute of Occupational Safety and Health (NIOSH) reports that some 30 million are exposed to daily noise levels that will eventually reduce their ability to hear. One in eight children between the ages of 6 and 19 already have some degree of hearing loss, and adults who are go- ing deaf are doing so earlier and earlier. "The greatest increase [in noise -related hearing loss] occurs for people 45 to 64 years old;' says Dr. James Battey, director of the National Institute on Deafness and Other Communi- cation Disorders. "This is almost 20 years younger than we would expect:' And it's not just our ears the noise is hurting. It takes sounds in excess of 85 decibels (db) to damage hearing, but noise at less than 75 db may be linked to hypertension, and that at just 65 db leads to stress, heart damage and depression. Think the noise in your environment doesn't rise to that level? Think again. A ringing tele- phone can reach 80 db; a hair dryer hits 90 db; " ambulance siren can top out at an excruciating 120 db. "Noise pollution is truly a public health threat;" says Representative Nita Lowey of New York, who has rein- troduced a bill in Congress to turn down the volume. "It's critical," she says, "that we work to diminish the im- pact [noise] has on our communities." The booming of America has many causes. Population growth in city centers, loss of rural land to suburban sprawl, and the soaring number and size of cars on the highways all play a role. So too does the entertainment industry, with Walkmans, iPods and surround -sound theaters pouring noise into consumers' ears. Even sports stadiums, always noisy places, have got louder as ear-splitting commercials fill the comparatively quiet inter- ludes that used to prevail during pauses in the action. Also to blame are moves made in Washington more than a generation ago. In 1972, the Office of Noise Abatement and Control (ONAC) was created to identify sources of noise and combat them. But in 1981, Congress and the Reagan Administration eliminated ONAC funding, removing one federal blanket that had been thrown over the din. Whatever the roots of the problem, the clamor is now everywhere—and the work -place may be the worst place of all. At least 20% of U.S. workers do their jobs in environments that could endanger their hearing, according to NIOSH. The U.S. government estimates that more than 90% of coal miners suffer hearing impairment by age 50. Even farms are not exempt: according to the New York Center for Agricultural Medicine and Health, a staggering 75% of farmers now exhibit some hearing impairment, mostly as a result of noisy equipment. "Hearing loss is one of the most common workplace conditions;' says audiologist Ted Madison, president of the National Hearing Conservation Association. For kids, the racket starts in the cradle. A squeaky toy held close to the ear—which is precisely where babies may put them—can reach 94 db. A toy xylophone can ring in at 92 db. And since babies' ear canals are so small, a sound that gets in them may knock around harder than it does in an adult's ears and do commensu- rately more damage. When these battered baby ears make it to high school they only suffer more abuse as kids start listening to music at full volume and. going to dance clubs where wall-to-wall reverberation is the point. Noise can be controlled to an extent, depending on the source. Some of the biggest sources of ambient noise are highways and roads, but the cause is less honking horns or gunning engines—though those play a ro- le—than tires hitting pavement. Pliable rubber making contact with asphalt doesn't seem as if it would produce a lot of noise but in fact it does, and in a lot of ways. As any spot on the fire strikes the highway, it hits with the thunk of a little rubber hammer. Also, the patch of tire that's in contact with the ground at any instant—the so- called tread block—can squeak like a sneaker on a gym floor and pop like a suction cup when it pulls back off the surface. Air pumping through fire grooves makes noise of its own. The solution, says engineer Bob Bern -hard, co-director of Purdue University's Institute for Safe, Quiet and Du- rable High -ways, is to change not the tires but the road surface. "You can make the pavement porous," he says, "which affects the air -pumping mechanism. You can also mix a little rubber in with the asphalt, which changes the road's stiffness." Porous surfaces are al -ready being rolled out in parts of Georgia, Florida and Arizona, as well as in Europe. Road noise that cannot be eliminated can be muffled. More and more highways are being framed by high walls, additions that do little for the view but an awful lot for the peace and quiet of the people living nearby. The walls reduce noise by either reflecting or absorbing it. This low-tech though pricey fix—about $1 million a mile—reduces sound levels only as much as 7 db, but given the exponential way noise propagates, that's a lot. 'A 10 -db reduction may work out to a halving of loudness, says Nicholas Miller, head of Harris Miller Miller & Hanson, a noise -consulting firm Airport noise is harder to stifle but not impossible. An airport can determine which of its runways require a plane to fly over the least populated area and use. those as its default approaches. Miller's firm recommends that noisy banking on take -offs and landings occur over water where possible. Other studies suggest that pilots eliminate the stair -step method of descending from flight and instead ease down at a smooth angle to eliminate a lot of noisy throttling. Local governments have also started to step in. In 2002, New York City launched what it calls Operation Silent Night, a campaign to crack down on noise in 24 high-volume neighborhoods. Police officers with noise meters impose fines from $45 to $25,000—the highest ones going to scoff -law businesses like nightclubs. Noise summonses jumped 20% in the first year, making the city not only quieter but safer too, since some of the noisiest offenders turned out to have outstanding warrants for more serious offenses. The European Union has been some -what more aggressive in combating noise. Calls for explicit limits on noise were rejected by the European Parliament, but compromise legislation does require all member countries to produce color -coded, 3-13 noise maps of all major cities, enabling planners to spot the biggest problems at a glance. The maps, which must be completed by 2007, can then be used for computer models to test the noise impact of a new building or street design before construction begins. In a city like Paris, where a single noisy motor scooter in the middle of the night can wake up more than 200,000 people, a little planning can go a long way. In the U.S., there is still no comparable program. Representative Lowey's bill, now pending in Congress, would provide $20 million a year for noise reduction and reopen the shuttered noise -abatement office. Some appliances are now designed for reduced noise, and a uniform -labeling pro -gram could enable consumers to compare decibel levels the same way they compare energy efficiency in a toaster or dishwasher. Ted Rueter's Noise Free America is pushing a more aggressive approach, filing class actions against makers of boom -car equipment, for example. "The ads that companies run to encourage kids to in -vest in these things are despicable;" he gripes. He hopes that restaurants and other establishments will be required to post noise levels at the door alongside no -smoking, occupancy -limit and alcohol -warning signs. Such micromanagement of noise may never be entirely possible, but it may be the best of an imperfect array of options. The alternative—walling ourselves off be -hind a thickening barricade of earplugs, triple -glazed win- dows and white -noise machines—may keep down the noise, but it will also deafen us to much of the world, not just the parts we don't want to hear. —With reporting by Paige Akin/ Richmond, Va.; Melissa August/ Washington; Alice Jackson Baughn/Bay St. Louis, Miss.; Paige Bowers/Atlanta; Joe Kirwan/Brussels; Ter- rence Murray/Paris; and Cathy Booth Thomas/ Dallas Ukiah City Code Division 7, Chapter 1, Article 6 (http://www.sterlingcodifiers.com/CA/Ukiah/index.htm) Oise Regulation 6045: DECLARATION OF POLICY: It is hereby declared to be the policy of the city to prohibit unnecessary, excessive and annoying noises from all sources subject to its police power. At certain levels noises are detrimental to the health and welfare of the citizenry and in the public interest shall be systematically proscribed.. (Ord. 748, article 1, adopted 1980) 6046: DEFINITIONS: As used in this Chapter, unless the context otherwise clearly indicates, the words and phrases used in this Chapter are defined as follows: A. Ambient Noise: "Ambient noise" is the all-encompassing noise associated with a given environment, being usually a composite of sounds from many sources near and far. For the purpose of this ordinance, ambient noise level is the level obtained when the noise level is averaged over a period of fifteen (15) minutes without inclusion of noise from isolated identifiable sources, at the location and time of day near that at which a comparison is to be made. B. Decibel (dB): "Decibel" shall mean a unit of level when the base of the logarithm is the tenth root of ten and the quantities concerned are proportional to power. C. Emergency Work: "Emergency work" shall mean work made necessary to restore property to a safe condition following a public calamity or work required to protect persons or property from an imminent exposure to danger or work by private or public utilities when restoring utility service. D. Person: "Person" shall mean a person, firm, association, copartnership, joint venture, corporation, or any entity, public or private in nature. E. Sound Level: "Sound level" (noise level) in decibels (dB) is the sound measured with the "A" weighting and slow response by a sound level meter. F. _ Sound Level Meter: "Sound level meter" shall mean an instrument including a microphone, an amplifier, an output meter, and frequency weighting networks for the measurement of sound levels which satisfies the pertinent requirements in American Standard Specifications for sound level meters S1.4,1971 or the most recent revision thereof. G. Motor Vehicles: "Motor vehicles" shall include, but not be limited to, mini -bikes and go-carts. H. Sound Amplifying Equipment: "Sound amplifying equipment" shall mean any machine or device for the amplification of the human voice, music or any other sound. "Sound amplifying equipment" shall not include standard automobile radios when . used and heard only by the occupants of the vehicle in which the automobile radio is installed. "Sound amplifying equipment," as used in this Chapter, shall not include warning devices on authorized emergency vehicles or horns or other warning devices on any vehicle used only for traffic safety purposes. I. Commercial Purpose: "Commercial purpose" shall mean and include the use, operation, or maintenance of any sound amplifying equipment for the purpose of advertising any business, or any goods, or any services, or for the purpose of attracting the attention of the public to, or advertising for, or soliciting patronage or customers to or for any performance, show, entertainment, exhibition, or event, or for the purpose of demonstrating such sound equipment. J. Noncommercial Purpose: "Noncommercial purpose" shall mean the use, operation, or maintegance of any sound equipment for other than a "commercial purpose." "Noncommercial purpose" shall mean and include, but shall not be limited to, philanthropic, political, patriotic and charitable purposes. (Ord. 748, Article 1, adopted 1980) 6047: SOUND LEVEL MEASUREMENT CRITERIA: Any sound level measurement made pursuant to the provisions of this Chapter shall be measured with a sound level meter using the "A" weighting. (Ord. 748, Article 1, adopted 1980) 6048: AMBIENT BASE NOISE LEVEL: Where the ambient noise level is less than designated in this Section the respective noise level in this Section shall govern. Sound Level A. decibels Zone Time R1 &R2 10 pmto7am 40 R1 &R2 7pmto10pm 45 R1 & R2 7 am to 7 pm 50 R3 10 pm to 7 am 45 R3 7 am to 10 pm 50 Commercial 10 pm to 7 am 60 Commercial 7 am to 10 pm 65 Industrial (M) Anytime 70 (Ord. 748, Article 1, adopted 1980; amd. by Ord. 803,'31, adopted 1983) 6049: RADIOS, TELEVISION SETS AND SIMILAR DEVICES: A. Use Restricted: It shall be unlawful for any person within any residential zone of the City to use or operate any radio receiving set, musical instrument, phonograph, television set or other machine or device for the producing or reproducing of sound in such a manner as to disturb the peace, quiet and comfort of neighboring residents or of any reasonable person of normal sensitiveness residing in the area. B. Prima Facie Violation: Any noise level originating from a radio, television or similar device exceeding the ambient base level at the property line of any property (or, if a condominium or apartment house, within any adjoining apartment) by more than five (5) decibels shall be deemed to be prima facie evidence of a violation of the provisions of this Section. (Ord. 748, Article 1, adopted 1980) 6050: HAWKERS AND PEDDLERS: It shall be unlawful for any person within the City to sell anything by outcry within any area of the City zoned for residential uses. The provisions of this Section shall not be construed to prohibit the selling by outcry of merchandise, food, and beverages at licensed sporting events, parades, fairs, circuses and other similar licensed public entertainment events. (Ord. 748, Article 1, adopted 1980) 6051: SCHOOLS, HOSPITALS AND CHURCHES: It shall be unlawful for any person to create any noise on any street, sidewalk, or public place adjacent to any school, institution of learning, or church while the same is in use or adjacent to any hospital, which noise unreasonably interferes with the workings of such institution or which disturbs or unduly annoys patients in the hospital, provided conspicuous signs are displayed in such streets, sidewalk or public place indicating the presence of a school, church or hospital. (Ord. 748, Article 1, adopted 1980) 6052: ANIMALS AND FOWL: No person shall keep or maintain, or permit the keeping of, upon any premises owned, occupied, or controlled by such person any animal or fowl otherwise permitted to be kept which, by any sound or cry, shall cause annoyance or discomfort to a reasonable person of normal sensitiveness in any residential neighborhood. (Ord. 748, Article 1, adopted 1980) 6053: MACHINERY, EQUIPMENT, FANS AND AIR CONDITIONING: It shall be unlawful for any person to operate any machinery, equipment, pump, fan, air conditioning apparatus, or similar mechanical device in any manner so as to create any noise which would cause the noise level at the property line of any property to exceed the ambient base noise level by more than five (5) decibels between seven o'clock (7:00) P.M. and seven o'clock (7:00) A.M. (Ord. 748, Article 1, adopted 1980) 6054: CONSTRUCTION OF BUILDINGS AND PROJECTS: It shall be unlawful for any person within a residential zone, or within a radius of five hundred feet (500') therefrom, to operate equipment or perform any outside construction or repair work on buildings, structures or projects or to operate any pile driver, power shovel, pneumatic hammer, derrick, power hoist or any other construction type device (between the hours of 7:00 P.M. of one day and 7:00 A.M. of the next day) in such a manner that a reasonable person of normal sensitiveness residing in the area is caused discomfort or annoyance unless beforehand a permit therefor has been duly obtained from the Director of Public works. No permit shall be required to perform emergency work as defined in §6046 of this Article. (Ord. 748, Article 1, adopted 1980) 6055: VEHICLE REPAIRS: It shall be unlawful for any person within any residential area of the City to repair, rebuild, or test any motor vehicle between the hours of nine o'clock (9:00) P.M. of one day and eight o'clock (8:00) A.M. of the next day in such a manner that a reasonable person of normal sensitiveness residing in the area is caused discomfort or annoyance as a result of noise resulting from the activity. (Ord. 748, Article 1, adopted 1980) 6056: MOTOR DRIVEN VEHICLES: It shall be unlawful for any person to operate any motor driven vehicle within the City in such a manner that a reasonable person of normal sensitiveness residing in the area is caused discomfort or annoyance as a result of noise from the activity; provided, however, any such vehicle which is operated upon any public highway, street, or right of way shall be excluded from the provisions of this Section. (Ord. 748, Article 1, adopted 1980) 6057: REGULATIONS: The commercial and noncommercial use of sound amplifying equipment shall be subject to the following regulations: A. The only sounds permitted shall be either music or human speech, or both. B. The operation of sound amplifying equipment for commercial purposes shall only occur between the hours of eight o'clock (8:00) A.M. and six o'clock (6:00) P.M. each day except on Sundays and legal holidays. The operation of sound amplifying equipment for noncommercial purposes shall only occur between the hours of eight o'clock (8:00) A.M. and ten o'clock (10:00) P.M. C. Sound level emanating from sound amplifying equipment shall not exceed fifteen (15) decibels above the ambient base noise level. Nor shall it be audible at any distance in excess of two hundred feet (200') from the amplifying equipment. D. Notwithstanding the provisions of subsection C of this section, sound amplifying equipment shall not be operated within two hundred feet (200') of churches, schools, hospitals. E. In any event, the volume of sound shall be so controlled that it will not be unreasonably loud, raucous, jarring, disturbing or a nuisance to reasonable persons of normal sensitiveness within the area of audibility. (Ord. 748, article 1, adopted 1980) 6058: GENERAL NOISE REGULATIONS: Notwithstanding any other provisions of this chapter, and in addition thereto, it shall be unlawful for any person to willfully make or continue, or cause to be made or continued, any loud, unnecessary, or unusual noise which disturbs the peace and quiet of any neighborhood or which causes discomfort or annoyance to any reasonable, person of normal sensitiveness residing in the area. Standards which may be considered in determining whether a violation of the provisions of this section exists include, but are not limited to, the following: A. The level of the noise; B. The intensity of the noise; C. Whether the nature of the noise is unusual; D. Whether the noise stands out against the level and intensity of the background noise, if any; E. The proximity of the noise to residential sleeping facilities; F. The nature and zoning of the area within which the noise emanates; G. The density of the inhabitation of the area within which the noise emanates; H. Whether the noise occurs at a time of day when most people expect relative quiet; I. Whether the noise occurred only once for a short period of time or occurs more than once and for longer periods of time; and J. Whether the noise is produced by a reasonable commercial activity during normal business hours. (Ord. 748, article 1, adopted 1980; Ord. 1062, § 1, adopted 2005) 6059: EXEMPTIONS: The following activities shall be exempt from the provisions of this ordinance: A. Garbage collection activities subject to city franchise; B. Operation of street sweepers by city personnel or the operation of sweepers under contract to the city. (Ord. 748, article 1, adopted 1980) 6060: VIOLATIONS; INFRACTION: Any person violating any of the provisions of this article shall be deemed guilty of an infraction, punishable by a fine not exceeding one hundred dollars ($100.00) for a first violation; two hundred dollars ($200.00) for a second violation within one year; and five hundred dollars ($500.00) for each additional violation within one year of committing the first offense. (Ord. 748, article 1, adopted 1980; Ord. 1062; 51, adopted 2005) 6061: VIOLATIONS; ADDITIONAL REMEDIES; INJUNCTIONS: As an additional remedy, the operation or maintenance of any device, instrument, vehicle, or machinery in violation of any provision of this article, which operation or maintenance emits noise which causes discomfort or annoyance to reasonable persons of normal sensitiveness or which endangers the comfort, repose, health or peace of residents in the area, shall be deemed and is declared to be a public nuisance and may be subject to abatement summarily by a restraining order or injunction issued by a court of competent jurisdiction. (Ord. 748, article 1, adopted 1980) 6062: SEVERABILITY: If any provision, clause, sentence, or paragraph of. this article or the application thereof to any person or circumstances, shall be held invalid, such invalidity shall not affect the other provisions or applications of the provisions of this chapter which can be given effect without the invalid provisions or application and, to this end, the provisions of this article are hereby declared to be severable. (Ord. 748, article 1, adopted 1980) ' International Dark -Sky Association (IDA) — Information Sheet #90 PollutionLight of • I. Introduction: Have you looked up at night lately? The universe is going away, gone already for many. The universe is an important part of the environment, to astronomy and to the general public. For most people on earth, the dark skies our ances- tors had have disappeared. The problem is urban sky glow, due mostly to too much bad lighting. With good lighting, we all win. We help preserve the dark skies, we see better (and are safer and more secure), we have a more pleasant and comfortable nighttime environment, and we save a great deal of energy and money doing so. Neither astronomers nor the public, anywhere, need any of the adverse environ- mental effects of poor lighting. II. Why night lighting? To see at night, for security, safety, utility, and for an attractive nighttime environ- ment around us. But not all lighting is good lighting. III. What are the adverse impacts of poor nighttime lighting? A. Urban sky glow (the brightening over our heads), destroying our view of the universe. We don't live up there in the sky; we don't need all that light up there. B. Glare. Glare never helps visibility, but it is far too common in all our cities. We should strive for a glare free environment. C. Light trespass. Many present lighting installa- tions bother us much more than they help. The wasted light shines into our yards, our windows, even our telescope buildings. As with noise pollu- tion, we don't need any of this bad light. D. A trashy looking, confusing nighttime environ- ment. We should, all of us, be striving for a good looking nighttime enviroaf tient, just as we should be doing in the daytime. Such poor environments are part of the stress of today's life. We should help with the problem, not compound it. Remember, the night is part of the environment too. E. Energy waste. We waste an astronomical amount of energy and money by all this bad lighting, shin- ing it where it is not needed nor wanted (including up into the sky) and by using energy inefficient light sources and lighting designs. Better to use such money for improving our world, not mucking it'up. We all suffer from these problems. But we need not. IV. So what to do? A. Use good lighting. Such quality designs are really all just common sense approaches to lighting. Let's not tolerate all the bad lighting; let's get rid of it. B. Shine the light down, where it is needed. Control the light output to locations where it is needed; don't waste it. Use quality lighting fixtures. C. Use time controls (or dimmers or other controls) to insure that light is there when needed, and not there when it is not. D. Design and install lighting to insure that glare is minimized. Most all glare comes from poor fixtures or poor installations. There is no need for any of it. E. Use the right amount of light for the task, not overkill. "More light" is not the approach to use. When not blinded by glare, the eye is a marvelous instrument and can see very well at what seems to be quite low lighting levels. In addition, going from over lit areas to darker areas means that we don't see too well (transient adaptation), and the opposite holds as well. F. Use energy efficient light sources, Light sources vary greatly in their efficiency. Consider especially the use of low pressure sodium lamps; they are most efficient of all, and they are also strongly preferred by astronomers as the light output by LPS is essentially all one color and can be filtered out quite well. LPS is excellent for street lighting, park- ing lots, security lighting, and other applications where color rendering is not critical. Careful light- ing design can be done using LPS for essentially any application. continued © IDA, Inc. • 3225 N. First Avenue ^ Tucson, Arizona 85719-2103 520-293-3198 (voice) • 520-293-3192 (fax) - Web: www.darksky.org • E-mail: ida@darksky.org 10193 V. It all works! Such quality lighting design has been used for some time now in many locations. Such cities are benefitting by better lighting for their citizens, by a great deal of energy savings, and by darker skies (but not darker streets). We all really do win. One way to effectively begin is for cities to appoint an Outdoor Lighting Working Group to consider the issues and to recommend specific solutions (including lighting control ordinances) tailored to local needs. Such "committees" have been quite effective in a number of locations. Most of those active in both the astronomy and the lighting communities appreciate the advantages of good lighting and are eager to help implement them. Organizations in both these communities have commit- tees on this topic. VI. So what's the problem? The main problem is that there is still a vast lack of awareness of the issues, the problem, and the common sense solutions. Educa- tion is the main thrust of most current activities. The second large problem is apathy. Even with awareness, action is needed. Some consider it too big an issue to become involved with, others feel that it is not important enough. Neither is a good enough reason for apathy. VII. help is available. The relatively new International Dark -Sky Association, a non-profit organization, has been formed to help with the educational efforts. It is a membership based organization with members now in 70 countries. IDA has produced many information sheets discussing the issues, as well as slide sets and other material available for those who want to become informed and who want to help spread the word to others. Check out IDA's web page on the Internet: http://www.darksky.org. There is a slowly growing awareness of the problems, and of the solutions, but much more educational outreach is needed. VIII. Conclusion. There is a problem, and it is still getting worse most everywhere. However, there are solutions, and they work. They also improve the quality of our nighttime lighting, and they help us save a great deal of energy and money. Lack of awareness and apathy are the main problems. Action is called for. The conclusion is that: WE ALL WIN, IX. Thanks! Please do help us build awareness and overcome apathy, everywhere. The stars and the uni- verse need our help. Help us save the stars! Join us as• a member! A, international Dark -Sky Association (IDA) --- Information Sheet #25 How •'Talk to Your Neighbor • • > a Bad Light Here's a typical scenario: your neighbors have just installed a dusk -to -dawn 175W mercury vapor light fix- ture because they are worried about security. You can see what happened: they went down to the discount supply house and said something like" Give me the brightest, cheapest outdoor lighting fixture you have." And that's exactly what they got, paying "only" $29.95 (maybe even less). They brought it home and hung it up. Now it's splattering light everywhere, including onto your lawn and in through your windows. They have their blinds drawn, of course, because they can't stand the glare either. What did they get? A very bright light with very little light control and lots of glare. It produces lots of light trespass, light pollution, and energy waste. They probably now have a "feeling of security". Real security is probably no better than before, maybe worse. Here are some ideas on what you can do: First and foremost, be tactful and understanding. Don't argue. Do your homework first. Be well prepared. Understand the essence of the energy facts given below, and of what makes a good security light. Know the local costs of electricity (cents per KWH): Know if there is a local lighting control ordinance and, if so, the details of what is included, what enforcement is being done, who was involved, etc. Look around for the availability of good security lighting fixtures and how much they cost. Facts are not enough, however. Emotions and perceptions are there all the time. Personal relations are very important and are in play all the time. Approach them in a friendly way. They are worried about their security and safety. They tried to do some- thing about it. Maybe they saw an ad from a store, or elsewhere, touting these specific lights. Maybe they got a "good deal" from the power company. Maybe they just didn't know what to do, but thought that adding a lot of light would help. Don't tell them, particularly in an unfriendly way, to shut off their light because it bothers you. They won't, and you will likely have hardened their position. Make positive approaches. Help them solve their problems. Offer alternatives. Be flexible to the local needs. Ask for their advice in solving your problem. Most people really like to be helpful, when they can. Let them know how. Be prepared to compromise, but always keep the overall goal in mind. You want and need dark skies, and no light trespass. You also want a secure and safe nighttime environment, just as they do. You want to help the country save energy and money. Show that you care, for all of those things in general, for your sky, and for them. Here are two specific issues you can discuss with them, to help win them over: 1. The Energy Issue, and Cost Savings: When new, the 175 watt mercury vapor lamp puts out about 8000 lumens (a lumen is a measure of the amount of light produced by a lamp), declining in light output with time. The mean lumen output (after some years of use) is about 7000 lumens. That amount of light output com— pares approximately to a 400 watt incandescent lamp, a 100 watt metal halide lamp, a 70 or 100 watt high pressure sodium lamp, or a 55 watt low pressure sodium lamp. (See IDA Information Sheet No. 4.) These lamps use considerably different amounts of energy to produce the same amount of light. When energy costs were very low, not that many years ago, it made little difference. Now, however, it does make a difference, especially when you consider how many of these lamps are in use in an urban area, or in the United States as a whole. There are many other lighting instal- lations wasting light as well, with their use of inefficient lighting fixtures. (See IDA Information Sheet No. 26.) The cost to the country of all this wasted light is over one billion dollars a year. (See IDA Information Sheet No. 26.) And all this wasted light and energy is doing nothing to promote safety, security, or a better life at night. It is merely lighting up the sky, causing glare (glare never helps visibility), and offending neighbors. None of the billion dollars is being used to light the ground or to provide safety and security. The glare and confusion and clutter caused by the bad lighting are definite factors in accidents and losses caused by such accidents. This also costs the nation too much money and pain. As individuals, we must do what we can to stop such waste. continued © IDA, Inc. - 3225 N. First Avenue • Tucson, Arizona 85719-2103 520-293-3198 (voice) ^ 520-293-3192 (fax) • Web: www.darksky.org - E-mail: ida@darksky.org 04/00 2. Real Safety vs. Perceived Safety: The 175 watt dusk -to -dawn security light may give the illusion of safety, because it's so bright, but it is really counterpro- ductive to good vision. The criminal can hide in the glare or in the deep shadows near such poor lighting. (Look around near one. See the deep shadows next to the overlit areas? It is hard for the eye to adapt to such sharp transitions.) Light used for security should be of such a nature that the owner can see better than the criminal. So what to do? Here are two suggestions. Other good ideas are possible, too, with conscious thought given to the issues. Remember that quality lighting is only one facet of good security, and no lighting system — no matter how good — will ensure security. But quality lighting may help whereas poor lighting may, in fact, help the criminal. 3. Use a low wattage light source, in a good (well shielded) fixture. The fixture should control the light output so that it goes only where needed, not into a neighbor's yard or windows, or up into the sky. There is lots of light (many quite low wattage fixtures will put out more useful light than the typical 175 watt dusk -to -dawn security light; even ani 18 watt one will probably do a better job, at one tenth the energy cost). There is essentially no glare at all. One is not blinded, one can see. There is essentially no light trespass or sky glow produced. There are no dark, deep shadows for criminals to hide in. Visibility is the goal of night lighting, and these quality fixtures offer excellent vis- ibility. There are also some excellent well -shielded High Pressure Sodium, Low Pressure Sodium, compact fluo- rescent, and other fixtures, but they are not as energy efficient. 4. Use an infrared sensor spotlight fixture. The spot- lights only come on when the sensor sees movement. Any intruder will be scared off by the sudden turn -on of the spotlights. You are alerted by the light coming on, and your neighbors are more likely to notice, too (you can buy fixtures which will also sound an alarm inside the house, if you want the added security). What could be better? This type of fixture is a great security lighting system, and it provides effective, quality lighting. (Be sure that the fixture is mounted under the eaves, so that there's no wasted light or glare, and point the light beam where it's needed, not into your neighbor's yard.) The infrared sensor lights are widely available, in stores or by mail order. The cost ranges from about $20 to over $100, depending on the quality and who is selling them. They are easy to install (just mount them, plug them in, and adjust them) and use. The good fixtures are often harder to find, as few know of their existence. Ask for them at the local lighting suppliers. Insist on them. With some demand, they will start stock- ing them. Most quality fixtures will certainly cost more than the cheap 175 watt mercury ones. But even if they cost $120, they begin to save a lot of energy and money the day they are installed. For example, 175 minus 35 watts is 140 watts, times 4100 hours per year, yields 574 KWH saved per year. At 8 cents per KWH, that is $46 dollars saved per year compared to the mercury. So the payoff period to replace a mercury vapor light with an effective one is $120 divided by $46 or about two and a half years. If one considers the cost of the mercury fixture, say $30, then it's $120 - $30 = $90 extra cost, and $90 divided by $46 gives a payoff period of only two years. The spotlight solution has an even faster payoff period, of course. Very few energy savings con- cepts have shorter payoff periods than replacing ineffec- tive and inefficient security lights with better ones. Many other information sheets are available from IDA that also address the issues of energy savings and better lighting. International Dark -Sky Association (IDA) — Information Sheet #24 • •I - -V R 1 11• • • One of the main goals for nighttime lighting is to have good safety and security at night, both at home and away from home, for ourselves, our families, our homes and property, and indeed for everyone. However, the task is to be safe, not just to feel safe. This means that we need effective and efficient lighting. Good visibility is the goal. We want to be able to see well, rather than just lighting the criminal's way. This goal exists for us at home, on the streets, in parking lots, at work, wherever. Good lighting can be a help; poor lighting always compromises safety. Most crime actually occurs during the day, or inside buildings. However, we want the feeling and the reality of being safe outside at night. That does not mean put- ting in the brightest light we can find, blinding everyone in the area, creating light trespass, and lighting up the night sky. What we do need is effective lighting, lighting that puts light where we need it (and nowhere else) and where it will help visibility. That means: no glare, no light trespass, no direct uplight, no harsh shadows, no steep transitions from light to dark, etc. Lighting by itself does not insure safety. Is there more crime in the "well lit" centers of large cities or in smaller towns with much less lighting? A cynic might derive a positive correlation between crime and light: the more light, the more crime. Current and past studies by competent crime authorities can be summarized as follows: "The paucity of data preclude any definitive statement regard- ing the relationship of lighting and crime, but there is a strong indication that lighting decreases the fear of crime." Quality lighting rather than poor lighting is essential for any real security. Here are some examples of bad security lighting - lighting that too often compromises safety. These poor quality fixtures can give the illusion of safety or the feel- ing of security, but in reality they don't add to safety at all; they often make things worse. They are beacons to the criminal: "Come and get me, my lighting will help you, not me." In essence, criminal friendly lighting. 1. The 175 -watt dusk -to -dawn "security light". This fixture was designed in the old days when energy was cheap, when there were no good lighting fixture designs, and when the adverse effects of bad lighting were not well appreciated. It sells for $29.95 or less, but uses over 200 watts of power. That means it costs about $70 per year to operate in most locations -much more in high electricity cost areas. A good deal of the light output is wasted, going up or sideways where it does no good at all. It has a great deal of glare, often blinding the homeowner and others. It splatters light everywhere, alienating neighbors. It casts harsh shadows behind trees and buildings, allowing criminals plenty of dark areas to hide in. It is a prime example of bad lighting. But it is in use by the millions throughout the country. Why? It's cheap, and bright. We see lots of glare so we think there is lots of light. But it is a most ineffective and inefficient light. (See IDA Information Sheets No. 3, 26, and 103 for more information.) 2. Globes. Again, light is splattered everywhere. Because it wastes so much light, one must put a high - wattage lamp inside to get any light on the ground. That means a great deal of glare is produced, so much that often one can't easily see the ground! Why are so many of these inefficient fixtures used? Mainly because they look good in the daytime! If one likes that look, then one should use only a very low wattage lamp (as in the days of gas lighting), preserving the daytime appearance and providing a nice nighttime "ambience". One can install a separate, quality lighting system to light the ground. There is no glare or light trespass from this good system, so it doesn't detract from the looks of the globes. One gets the desired attractiveness and also good lighting and safety. It costs more initially, but there is now good lighting. 3. Poorly shielded "wall packs" or similar fixtures. These also splatter light everywhere, some of the light getting where needed but most being wasted. They also create lots of glare. Well -shielded wall packs can be excellent light sources, but one must be sure of what one is buying. Some wall packs have good light control, many nearly none. 4. Poorly designed or installed flood lights. Flood lights can be good, if they have good light control. But they must be well-designed and well installed to continued © IDA, Inc. • 3225 N. First Avenue - Tucson, Arizona 85719-2103 520-293-3198 (voice) • 520-293-3192 (fax) • Web: www.darksky.org • E-mail: ida@darksky.org 03/90 take advantage of their pluses. Often they are poorly installed, aimed at what seems a random direction or, worse, right at the street (causing terrible glare for motorists) or at the neighbor's yard or bedroom window. We have all seen many examples of such bad lighting at night. Enough of the bad, here now are some examples of good quality security lights: 1. A well -shielded low pressure sodium (LPS) fixture: well-controlled light, energy efficiency, no glare. A lack . of color rendering is not a disadvantage for most secu- rity lighting. Visibility is excellent with LPS lighting. 2. A similar full -cutoff high pressure sodium (HPS) or metal halide (MH) fixture, or the new low -wattage compact fluorescent (PL) lamps used in good fixtures: no uplight and no glare. 3. Well-controlled and installed flood lights or spot lights. These need great care in design and installation to be in the "good" camp, for most all present installa- tions are clearly not that way. 4. The infrared sensor spot lights that come on when someone walks into the field of view of the infrared (IR) detector. (They can activate an alarm too, if wanted.) These. are very cost-effective and are effective security lights. They scare intruders away, they offer good vis- ibility to the homeowner when needed (e.g. when taking out the garbage, or when there is an intruder). They must be installed so as to put the light only where it is needed, not shooting up into the sky or onto the neighbor's property. Under the house's eave is often a good location. To see well, we need adequate light, but not too much. Too much can ruin our adaptation to darker areas' at night, blinding us just when we need to see. When we go from too bright to too dark or vice versa, we have poor visibility for a while. This effect is called "tran- sient adaptation", and good designs should minimize its adverse effect on visibility. To see well, we need to minimize any glare. Glare never helps visibility. To see well, we need to minimize any dark areas near well -lit areas. This means good lighting design is required. To see well, we must not allow the eye to be flooded with too much light when driving or walking at night. "Luminance overload" can easily compromise vision and dark adaptation. Think, too, about energy savings. We should not waste light nor use inefficient light sources. We waste' far too much energy and money (over a billion dollars annually in the U.S.A., much more throughout the world) due to poor lighting. What else can we do to maximize safety at night? Here are some ideas (consult libraries, the local police, companies specializing in security equipment, and others for details and other ideas): Use good locks, use a peep hole in the door to see who is there before answering the door, have an effective alarm system, include motion sensors (such as are used in the IR spot- light mentioned above), have.good phone sense (what you say when answering the phone or on your answer- ing machine), play the radio when gone, put indoor lights on a time switch, put good labels on your property:i (and put security labels on your windows), have a dog, join or promote a neighborhood watch program (one'of the best ideas: promote quality outdoor lighting through such a group, too!), and so forth. Write IDA for a list of additional information sheets about outdoor lighting; we also have excellent slides that illustrate the differences between poor lighting and quality lighting. My property adjoins the Ukiah's Gobbi Street Park, and there are a number of light and sound issues that impact the neighborhood and will be detrimental to the projected River Park. Suggestions as follows: BMX Track 1. Substitute a green light for the existing starting gun at the track. A lot more bird friendly. 2. Discontinue using the nighttime lights for races. Brightly lit nighttime bike racing in October is not neighbor or wildlife friendly. 3. No use of amplified, loudspeaker announcements. It is unnecessary. 4. In fairness, the current managers are substantially better than their predecessors but a consistent, long term, City policy is appropriate. SOUTH UKIAH LITTLE LEAGUE FIELDS 1. Eliminate amplified loudspeaker usage. The parents know the children's names. There is no need for the neighbors to hear the event or solicitations for food available at the snack shack. 2. Install sound absorbing material inside the batting cages. This could simply be strips of old carpet hung within the cyclone cage, or more attractive but expensive material to cushion the impact of the ball and bat Bitting metal. My house is very close to the batting cage, and the noise can be clearly heard anywhere on the six acres parcel or inside the house. NEW REMOTE CAR TRACK: 1. Eliminate the newly installed tower. I do not know what function it provides, no one is ever in it, but it is highly visible. 2. This remote car usage appears to be directly across from the main viewing area of the City's River Park? 3. Some remote cars are reasonably quiet; other toy cars may have been modified for more speed and as a result are much louder. 4. On race days, it sounds like a swarm of weed eaters, six or seven cars simultaneously producing high pitch noise. Definitely not conducive to wildlife or a quiet view of the river. 5. The noise generated in relation to the few number of guys participating is way out of proportion. I do not think there is mitigation for this usage? The fun is in the event, the children hitting the ball or riding the bike, it is not amplification of the noise that makes it a good event. Neighbors in Regina Heights, on Gobbi Street, and potential thousands of others using the River Park, will greatly appreciate a concerted effort on the City's part to reduce unnecessary nose and light pollution. The Ukiah Unified School District owns a 38 -acre woods on Pine Crest in Redwood Valley, which I believe has more than 3,000 visitors a year. The Ukiah River Park with its birds & wildlife is a valuable asset to the City and the community. Lets start protecting it now! Respectfully, Ernie Fine 1105 E. Gobbi St. Ukiah RECEIVED CITY OF UKIAH TO: Honorable Mayor Thomas and Ukiah Councilmembers MAR 1 6 2010 FROM: Fred Schneiter RE: Discussion of policy and restrictions on use of leaf blowers I strongly urge the Council not to impose any restrictions on the use of leaf blowers as proposed by Councilmember Baldwin. Mr. Baldwin brought this subject to the Council previously to have it soundly and properly defeated. The impact on this community's maintenance businesses is too detrimental to even consider restrictions. There does not appear to be a movement by the citizens of Ukiah to enact controls on the use of maintenance equipment such as leaf blowers, weed eaters, chain saws, etc.. Thank you for your consideration, red Schneiter 700 W. Perkins St. Ukiah T fo 0. �)-t7--( 0 March 16, 2010 An Open Letter to Phil Baldwin Ukiah City Council HANDS OFF MY LEAF BLOWERH We, the below signed City of Ukiah residents, highly object to your newly proposed policy for leaf blowers. 1. Most of our neighbors still tend their own yards and work from 8-5. Your restriction of operating a blower only from 11 AM -3 PM are totally unrealistic. And weekend options must remain open. 2. If it's strictly a noise issue, what about lawn mowers and other equipment? What would happen to landscape gardener's who depend on such equipment for their livelihood? 3. If people aren't using leaf blowers they would be washing down the area with water -certainly not a good option with our ongoing water crisis. 4. We have a wonderful new street sweeper which is capable of clearing the streets of any leaves, left after our yard clean-up. 5. City workers also use leaf blowers, now what option would they have? 6. Enforcement: In light of the budget crisis our local police force is working hard to enforce existing laws in Ukiah'. For them to spend time—any amount of time—enforcing a leaf blowing policy would be a travesty. March 16, 2010 An Open Letter to Phil Baldwin Ukiah City Council HANDS OFF MY LEAF BLOWERH We, the below signed City of Ukiah residents, highly object to your newly proposed policy for leaf blowers. 1. Most of our neighbors still tend their own yards and work from 8-5. Your restriction of operating a blower only from 11 AM -3 PM are totally unrealistic. And weekend options must remain open. 2. If it's strictly a noise issue, what about lawn mowers and other equipment? What would happen to landscape gardener's who depend on such equipment for their livelihood? 3. If people aren't using leaf blowers they would be washing down the area with water—certainly not a good option with our ongoing water crisis. 4. We have a wonderful new street sweeper which is capable of clearing the streets of any leaves, left after our yard clean-up. 5. City workers also use leaf blowers, now what option would they have? 6. Enforcement: In light of the budget crisis our local police force is working hard to enforce existing laws in Ukiah. For them to spend time—any amount of time -enforcing a leaf blowing policy would be a travesty. March 16, 2010 An Open Letter to Phil Baldwin Ukiah City Council HANDS OFF MY LEAF BLOWERH We, the below signed City of Ukiah residents, highly object to your newly proposed policy for leaf blowers. 1. Most of our neighbors still tend their own yards and work from 8-5. Your restriction of operating a blower only from 11 AM -3 PM are totally unrealistic. And weekend options must remain open. 2. If it's strictly a noise issue, what about lawn mowers and other equipment? What would happen to landscape gardener's who depend on such equipment for their livelihood? 3. If people aren't using leaf blowers they would be washing down the area with water—certainly not a good option with our ongoing water crisis. 4. We have a wonderful new street sweeper which is capable of clearing the streets of any leaves, left after our yard cleanup. 5. City workers also use leaf blowers, now what option would they have? 6. Enforcement: In light of the budget crisis our local police force is working hard to enforce existing laws in Ukiah. For them to spend time—any amount of time—enforcing a leaf blowing policy would be a travesty. March 16, 2010 An Open Letter to Phil Baldwin Ukiah City Council HANDS OFF MY LEAF BLOWERH We, the below signed City of Ukiah residents, highly object to your newly proposed policy for leaf blowers. 1. Most of our neighbors still tend their own yards and work from 8-5. Your restriction of operating a blower only from 11 AM -3 PM are totally unrealistic. And weekend options must remain open. 2. If it's strictly a noise issue, what about lawn mowers and other equipment? What would happen to landscape gardener's who depend on such equipment for their livelihood? 3. If people aren't using leaf blowers they would be washing down the area with water—certainly not a good option with our ongoing water crisis. 4. We have a wonderful new street sweeper which is capable of clearing the streets of any leaves, left after our yard clean-up. 5. City workers also use leaf blowers, now what option would they have? 6. Enforcement: In light of the budget crisis our local police force is working hard to enforce existing laws in Ukiah. For them to spend time—any amount of time—enforcing a leaf blowing policy would be a travesty. 5 -2) e2 - �gz 10b March 17, 2010 ci ty of- eukiafi AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF TOLLING AGREEMENT BETWEEN CITY AND REDWOOD BUSINESS PARK OF UKIAH SUMMARY: This item follows the City Council's approval of an Access Agreement and an Agreement re: Conditions at its meeting on March 3, 2010. The City Council approved those agreements, because of the hydrocarbon and MTBE contamination that has resulted from the underground storage tanks (USTs) removed from the City's Corporation Yard in 1997. The Access Agreement gives the City access to property to the east of the Corporation Yard owned by Redwood Business Park of Ukiah (RBP) to conduct some initial investigation of groundwater on that Property to determine whether there is any contamination of groundwater on that property from the USTs on the City's adjacent property. In negotiating the terms of that agreement, RBP agreed to limit the indemnification paragraph in that agreement' to claims or damages resulting from the drilling of monitoring wells on the property and the taking of water samples from those wells. (See Attachment 1, page 3, ¶7.2) RBP had wanted to include in that paragraph that the City would indemnify RBP against any claims or damages resulting from groundwater contamination from the USTs. City staff opposed expanding the indemnification provisions of the agreement to include these additional claims or damages. In response, RBP noted that any time that elapses, while the City determines whether and to what extent the USTs have caused groundwater contamination on the RBP property could result in the running of the ` An indemnity agreement is an agreement whereby one party agrees to protect another party against certain future losses or claims. 2 Paragraph 7 reads in pertinent part: "The City shall indemnify and hold RBP harmless for, and from, any and all claims, demands, liabilities, costs, damages, and/or expenses, however characterized, arising out of and/or in connection with the City's (including without limitations its employees, agents, subcontractors, assigns, transferees, successors, or otherwise) performance of Authorized Site Work and/or the restoration of the Property pursuant to this Agreement, whether such claims, demands, liabilities, costs, damages, and/or expenses are caused by the City, its employees, agents, subcontractors, assigns, transferees, successors, or otherwise, excepting only that portion of such injury or harm to the extent the same is caused by RBP's active negligence. The City shall indemnify and defend RBP, including, but not limited to, payment of all attorney's fees, costs, damages, and/or expenses incurred by RBP, and/or such awards against it, associated with or founded upon the aforementioned claims, demands, liabilities, costs, damages, and/or expenses." Continued on Paae 2 Recommended Action(s): Approve Tolling Agreement in Attachment 2. Alternative Council Option(s): Decline to approve agreement or approve with modifications Citizens advised: Gary Akerstrom, Redwood Business Park Requested by: Redwood Business Park Prepared by: David J. Rapport, City Attorney Coordinated with: Jane Chambers, City Manager, Tim Eriksen, City Engineer Attachments: 1. Access Agreement 2. Tollina Aareement F Approved: _ Ja Chambers, City Manager h :- statutes of limitation on one or more causes of action RBP might have to recover from the City for damages to the property resulting from any such contamination. RBP proposed that the City enter a "tolling agreement" to prevent the time continuing to run on any statutes of limitation that may apply, until the City notifies RBP that the time will no longer continue to be tolled. In that way RBP will not have to file a law suit to prevent any such statute of limitation from barring its claim. The tolling agreement would allow the parties time to resolve any such claims without the necessity of litigation. The City Attorney recommends that the City Council approve the attached tolling agreement. (See Attachment 2.) That agreement does not affect any statutes of limitation defenses that the City may have had before RBP raised this concern, which was during a meeting on January 25, 2010. Any statute or statutes of limitation that would have barred a law suit or claim on or before that date are not affected. However, any time that passes after that date, until the tolling agreement is terminated, would not be counted in determining whether a law suit or claim was filed within the applicable time limits. The tolling agreement in Attachment 2 has a term of 3 years from its effective date, but can be terminated at any time by the City on 60 or 120 days notice. The 60 day notice will apply, if the City has requested a further agreement with RBP to continue its investigation of groundwater contamination on the RBP property or to remediate contamination on the property and the City and RBP fail to reach agreement for that additional access within 30 days after the City makes its request. Fiscal Impact: Budgeted FY 09/10 F-1New Appropriation ® Not Applicable Budget Amendment Required Amount Budgeted Source of Funds (title and #) Additional Appropriation Requested 3 A statute of limitations is a time limit within which a claim or law suit must be filed after the cause of action accrues. For example, Cal. Code of Civil Procedures §338(b) imposes a 3 year statute of limitation on filing an action for damage to real property caused by trespass. In general, the time begins to run, when the trespass was committed. Similarly, most claims for damages against the City must be filed with the City Clerk between six months and one year from the date when the cause of action accrues. (See Gov't Code §§ 905, 911.2.) An untimely claim is barred, unless the party protected by the statute of limitation waives it. Under a tolling agreement, the party protected by the statute of limitation agrees not to assert it as a defense, barring the claim under the terms set forth in the agreement. ATTACHMENT 1 Access Agreement between City of Ukiah And Redwood Business Park of Ukiah, a California Limited Partnership This Access Agreement (the "Agreement") is entered on March _, 2010 ("Effective Date"), in Ukiah, California between the City of Ukiah ("City), a general law municipal corporation, and Redwood Business Park of Ukiah, a California Limited Partnership ("RBP"), who is the owner of real property located in Ukiah, California, known as Mendocino County Assessor's Parcel Number 180-080-25 and also known as Lot B-1 as shown on the Final Map of Redwood Business Park of Ukiah, - Unit I, filed in Map Case 2, Drawer 47, Page 24, Mendocino County Records (the "Property"). 1. The City owns property located at 1320 Airport Road, also known as Mendocino County Assessor's Parcel No. 003-280-05 ("Corp Yard"), which has been used by the City as an operations center for municipal departments, including the City's public works department and its motor pool. 2. This City has and is currently undertaking an ongoing investigation of the release of contaminants, including petroleum hydrocarbons and fuel oxygenates (collectively "the impacts") to the environment from former underground fuel storage tanks ("USTs") located at the Corp Yard. The North Coast Regional Water Quality Control Board ("Regional Board") has approved a Feasibility Study and Corrective Action Plan ("FS/CAP") dated December 1, 2005, and a Remedial Action Plan, dated June 2007 ("Action Plan"), which includes a work plan to further investigate the impact of the USTs on the Property. The FS/CAP calls for the installation of groundwater monitoring wells on the Property followed by quarterly sampling for a period of one year. The number and location of each monitoring well to be installed on the Property in accordance with the approved FS/CAP are depicted as MW 21B, MW 22, MW 23B and MW 24 on the attached Exhibit A, which is incorporated herein by reference. RBP has installed a french drain and storm drains on the Property. The City requires access to the Property to take water samples from the storm drain system. The City's authorized work on the Property, henceforth termed as "Authorized Site Work," includes, and is limited to, construction of the aforementioned monitoring wells, survey for said monitoring wells, collection and analysis of groundwater samples from said monitoring wells and/or /_r0II_ eCbuy-1-0PUN storm drains, and reporting thereof. The Action Plan includes a work plan to further investigate and remediate the impacts of the USTs on the Property. The specifics of that further investigation and remediation ("Additional Authorized Site Work") will be developed based on the results of the Authorized Site Work. The City may require access to the Property for the Additional Authorized Site Work, which access is subject to further agreement between the parties. 3. The purpose of this Agreement is to allow the City and its authorized representatives, contractors, and subcontractors access to the Property for the purpose of engaging in the Authorized Site Work. Hereafter, all references to the "City" include its authorized representatives, contractors and subcontractors. 4. This Agreement allows for the City to enter the Property as reasonably necessary to perform the Authorized Site Work, subject to the terms and conditions of this Agreement. In consideration of the above -recited facts and the terms and conditions as further stated herein, the parties agree as follows: 1. Right of Entry, and Payment. During the Term of this Agreement, RBP hereby grants the City, as may be reasonably necessary, a right of access and use to enter the Property in order to perform the Authorized Site Work. In exercising this right of entry, City shall not unreasonably interfere with RBP's development plans for the Property, its use of the Property, or the value of the Property. 2. Term. The term of this Agreement begins on the Effective Date and continues until December 31, 2015, unless earlier terminated as provided in paragraph 10, below. 3. Work to be Performed. Authorized Site Work. The City shall provide everything necessary to perform and complete the Authorized Site Work. The City shall have sole responsibility for the Authorized Site Work performed and shall be responsible for directing and controlling the manner and means of accomplishing the Authorized Site Work. City shall be responsible for all of the costs of performing the Authorized Site Work. The City shall keep the Property free and clear of all mechanic's and materialman's liens arising from or relating to the performance of the Authorized Site Work. If a mechanic's or materialman's lien is filed against the Property as a result of the City's performance of work authorized by this Agreement, the City shall cause any such lien to be bonded or discharged of record within twenty (20) days of being notified of the lien. 4. Notification. The City shall give a minimum of 24-hour notice to RBP before entering the Property to perform any part of the Authorized Site Work unless otherwise authorized by RBP. 2 ATTACHMENT 1 5. Applicable Law and Regulations. In exercising its rights under this Agreement, the City will comply with all applicable laws, statutes, regulations, ordinances, or directives of whatsoever nature with respect to the Authorized Site Work, including, without limitation, all health, safety, and environmental laws, directives, ordinances, regulations, or statutes applicable to such work. 6. Restoration. The City shall use its best efforts to avoid interfering with RBP's use of the Property. Upon completion of each phase or item of any activity contemplated by the Authorized Site Work, the City shall immediately repair and restore all affected areas of the Property to its original condition existing before commencement of the Authorized Site Work, or to an "improved" condition if the Property is improved, or as close thereto as is reasonably possible. An intent of this provision to require the City to restore the Property as it completes different work on the Property and not wait completion of all Authorized Site Work prior to being required to perform restoration. 7. Indemnification. The City shall indemnify and hold RBP harmless for, and from, any and all claims, demands, liabilities, costs, damages, and/or expenses, however characterized, arising out of and/or in connection with the City's (including without limitations its employees, agents, subcontractors, assigns, transferees, successors, or otherwise) performance of Authorized Site Work and/or the restoration of the Property pursuant to this Agreement, whether such claims, demands, liabilities, costs, damages, and/or expenses are caused by the City, its employees, agents, subcontractors, assigns, transferees, successors, or otherwise, excepting only that portion of such injury or harm to the extent the same is caused by RBP's active negligence. The City shall indemnify and defend RBP, including, but not limited to, payment of all attorney's fees, costs, damages, and/or expenses incurred by RBP, and/or such awards against it, associated with or founded upon the aforementioned claims, demands, liabilities, costs, damages, and/or expenses. At all times during the Term of this Agreement, City shall maintain and shall provide proof of comprehensive general or commercial liability insurance of at least two million dollars ($2,000,000.00), or comparable coverage from joint powers agencies providing the equivalent of insurance coverage to the City, and provide RBP with a policy declaration, naming RBP as additionally insured. The City shall provide RBP with written notice of any cancellation of coverage and shall renew insurance certificates as they expire. 8. Entire Understanding. This Agreement sets forth the entire understanding between the City and RBP with respect to the subject matter of this Access Agreement and supersedes all prior negotiations and dealings pertaining to this Agreement. 9. Modification. No change in, addition to, or waiver of any of the provisions of this Agreement shall be binding upon either party unless it is established in writing and signed by each party. 10. Termination. This Agreement may be terminated by the City at its sole discretion with thirty days (30) days' written notice to RBP. However such termination 3 will not release City from its responsibility for Payment, Restoration, or Indemnification, as stated in the aforementioned Sections of this Agreement, or any other obligation that may have arisen or may arise as a result of this Agreement.. 11. Successors and Assigns. This Agreement is binding upon and inures to the benefit of the Parties' successors, transferees, and assigns. 12. Notice. The person authorized to give and receive notices and information on behalf of each party and the address and fax number for that person is set forth below. A decision communicated by the authorized representative of each party shall constitute the decision of the party, unless the other party has received prior notice, as provided herein, that the authorized representative's decision is not the decision of the party. Whenever notice or other communication is permitted or required by this Agreement, it shall be deemed given when personally delivered or when received, if delivered by overnight courier or fax, or 48 hours after it is deposited in the United States Mail with proper first class postage affixed thereto and addressed as follows: City of Ukiah Jane Chambers, City Manager Ukiah Civic Center 300 Seminary Ave. Ukiah, CA. 95482 Fax: 707-463-6201 Redwood Business Park of Ukiah Gary L. Akerstrom Redwood Business Park of Ukiah 425 Talmage Road Ukiah, CA 95482 Fax: 707-462-5681 13. Access Agreement. Subject to the terms and conditions stated herein, including By executing this Agreement, the following persons represent they maintain actual authority to act, including the act of executing this Agreement and for the matters set forth herein, on behalf of the entity for whom said persons execute this Agreement. [Signatures on Next Page] 11 CITY OF UKIAH Jane Chambers City Manager, City of Ukiah REDWOOD BUSINESS PARK OF UKIAH, A California Limited Partnership Redwood Business Park of Ukiah A California Limited Partnership By El Dorado Estates Corp. Its General Partner By Gary L. Akerstrom, President 5 Date Date Page 1 of 3 TOLLING AGREEMENT ATTACHMENT This Agreement is entered in Ukiah, California, on , 2010 ("Effective Date") between the City of Ukiah ("City"), a general law municipal corporation, and Redwood Business Park of Ukiah, a California Limited Partnership ("RBP"), which is the owner of real property located at Ukiah, California, known as Mendocino County Assessor's Parcel Number 180-080-25 and Lot B 1 as shown on the Final Map of Redwood Business Park of Ukiah, Unit -I, filed in Map Case 2, Drawer 47, Page 24, Mendocino County Records (the "Property"). RECITALS 1. RBP has applied to subdivide the Property into two parcels, hereafter referred to as Lot B 1-A and B 1-B, which are depicted on the attached Exhibit A. 2. City owns property located at 1320 Airport Road, also known as Mendocino County Assessor's Parcel No. 003-280-05 ("Corp Yard"), which has been used by the City as an operations center for municipal departments, including the City's public works department and its motor pool. 3. City has and is currently undertaking an ongoing investigation of the release of contaminants, including petroleum hydrocarbons and fuel oxygenates (collectively "the impacts") to the environment, including the Property, from former underground fuel storage tanks ("USTs") located at the Corp Yard. 4. Lot B 1 is located to the east of the Corp Yard on the east side of Airport Road and the railroad tracks which separate the Corp Yard from the Property. 5. Monitoring wells installed by the City have detected impacts at the western and northern boundary of Lot B 1. 6. The North Coast Regional Water Quality Control Board ("Regional Board") has approved a Feasibility Study and Corrective Action Plan (FS/CAP) dated December 1, 2005, and a Remedial Action Plan, dated June 2007 ("Action Plan"), which include a work plan to further investigate and remediate the impact of the USTs on the Property. The FS/CAP calls for the installation of groundwater monitoring wells on the Property followed by quarterly sampling for a period of one-year. The City and RBP, as owner of the Property, intend to enter an Access Agreement to provide the City with access both to Lot B1 -A and Lot Bl -B for the above-described purposes. The City anticipates that it will need consent from RBP, or its successors, for access to the Property for further investigation and possible remediation of the impacts. 7. RBP believes that it may have claims against the City arising out of the impacts to the Property. 8. No legal action is pending between RBP and City. 9. The purpose of this agreement is to toll the statute of limitations or other time limitations on filing claims or actions during the time that the parties continue to address the impacts. Tolling Agreement Page 2 of 3 AGREEMENT NOW, THEREFORE, IT IS AGREED as follows. 1. Except as expressly stated herein, the City agrees to waive and not to assert as a defense to any claim or action filed by RBP against the City seeking damages or other remedies based on the impacts to the Property, any statute of limitations or common law or equitable limitation on the time for filing claims or law suits, including a defense based on laches or similar equitable principles, that the City could not have asserted on or before January 25, 2010, and to exclude from any such defense and toll the period of time commencing on January 26, 2010, until the earlier of (1) three years from the Effective Date, or (2) a period of time after the City gives RBP written notice that the tolling period shall terminate. That period of time shall be 180 days from the date notice is given, unless the City has determined that it needs additional access to the Property for further investigation or remediation of the impacts and RBP and the City have failed to agree on the terms under which that access will be granted within thirty (30) days after the City notifies RBP in writing that it requires that additional access. In that event, the period of time shall be sixty (60) days from the date the City gives RBP written notice that the tolling period shall terminate. 2. Whenever notice is permitted or required under this Agreement, it shall be deemed given when personally served by personal delivery, fax or overnight courier addressed as follows: CITY: City of Ukiah C/o Jane Chambers, City Manager Ukiah Civic Center 300 Seminary Ave. Ukiah, CA 95482 FAX: 462-6204 Redwood Business Park of Ukiah C/o Gary Akerstrom 425 Talmage Road Ukiah, CA. 95482 FAX: 462 5681 Either party may change its official address by giving notice as provided in this paragraph. 3. This Agreement shall be admissible without objection in evidence in any litigation or proceeding between the parties to establish the City's agreement to waive its defenses as specified herein. 4. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. Further, this Agreement shall be construed as if drafted by each party hereto. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Mendocino County, California. 5. This agreement shall be binding upon the parties and their affiliates and enure to the benefit of RBP and its successors in interest in the Property, provided RBP gives the City written notice of its opening escrow to convey an interest in the Property or the recordation of a conveyance of an interest in the Property within 10 days thereof.. Tolling Agreement Page 3 of 3 Dated: , 2010 Dated: , 2010 [Signatures on Next Page] CITY OF UKIAH Jane Chambers, City Manager City of Ukiah REDWOOD BUSINESS PARK OF UKIAH A California Limited Partnership By El Dorado Estates Corporation, its general partner Gary L. Akerstrom, President El Dorado Estate Corporation Tolling Agreement MEETING DATE: March 17, 2010 SUMMARYAGENDA . SUBJECT: APPROVAL TO SUBMIT A REQUEST FOR INFORMATION TO GOOGLE FOR CONSIDERATION IN THE GOGGLE FIBER FOR COMMUNITIES PROJECT. Background & Discussion: Google has just announced an exciting experimental program targeted at providing ultra-high speed broadband service to homes and businesses in select communities across the country. Communities selected for the program will get an instant economic boost, both from the public awareness associated with the pilot program, as well as the strong incentive for businesses and homeowners to locate within a community served by an initiative as broad -reaching as what Google has announced. The Google Fiber for Communities project is an experiment that Google hopes will make Internet access better and faster for everyone. They plan to test ultra-high speed broadband networks in one or more trial locations across the country. Once deployed, their networks plan to deliver Internet speeds more than 100 times faster then what most Americans have access to today (over 1 gigabit per second), via fiber -to -the - home connections. Google plans to offer service at a competitive price to at least 50,000 and potentially up to 500,000 people, and to allow other providers on the network. Google is asking interested municipalities to provide them with information about their communities through a Request For Information (RFI), which they will use to determine where to build their network. An expression of interest from local governments and residents will be a key factor in Google's decision on where to build their trial network(s). These RFI's are due by March 26th, 2010. The City of Ukiah offers Google a diverse community with an economy that would greatly benefit from the program. Furthermore the City owns its own electric utility with overhead and underground corridors which will facilitate the planning and deployment of the program. Also beneficial to a RFI from the City of Ukiah is the community support letter submitted to Google by the area's largest broadband provider, Continued on page 2 Recommended Action(s): Approve the submission of the Google Fiber for Communities Request for Information. Alternative Council Option(s): Determine that submitting the Request for Information is not appropriate for the City of Ukiah. Citizens advised: Jim Persky, Pacific Internet Requested by: N/A Prepared by: Mel Grandi, Electric Utilities Director, Maya Simerson, Community Services, & Steve Butler, IT Supervisor Coordinated with: Sage Sangiacomo, Assistant City Manager Attachments: None Approved: E Jar(4 Chambers, City Manager Subject: Request For Information To Google For Consideration In The Google Fiber For Communities Project Meeting Date: March 17, 2010 Page 2 of 2 Pacific Internet. This letter demonstrated the goodwill that the local service provider feels towards the project and their willingness to work with Google should Ukiah be selected. Fiscal Impact: Budgeted FY 08/09 ❑ New Appropriation Fx� Not Applicable Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number Addtl. Appropriation Requested City oJ-crkfah ITEM NO.. 11b March 17, 2010 THE CITY OF REDEVELOPMENT REPORTAGENDA SUMMARY SUBJECT: AUTHORIZE THE CITY MANAGERIEXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE AN AMENDMENT TO THE AGREEMENT WITH THE COMMUNITY DEVELOPMENT COMMISSION OF MENDOCINO COUNTY (CDC) FOR EXPANDED GRANT SERVICES FOR HOUSING, ECONOMIC AND COMMUNITY DEVELOPMENT, AND REDEVELOPMENT. Background and Discussion: The City of Ukiah and the Ukiah Redevelopment Agency have an existing agreement with the Community Development Commission of Mendocino County to administer the City's housing programs and provide technical assistance on the Summercreek Village Project. This agreement has been highly successful over the past year and has resulted in $800,000 in HOME funds for first time home buyers and rehabilitation projects and the award of a CDBG grant for the renovation of the Ukiah Community Center. The City is interested in amending the agreement with CDC to also include grant and technical services for community development, economic development, and redevelopment. The goal of an amended agreement will be to provide the City/Agency with the necessary resources and knowledge to consider future community and economic development grants such as those offered through CDBG. In addition to future grant activities, the City currently needs technical assistance with administering Program Income. Program Income includes funds received from past grant activities namely related to loans provided from CDBG and HOME Programs. Program Income can be reused for additional activities when the City has the appropriate reuse plan(s) and reporting in place. CDC has the expertise and experience to assist the City with revising these and other grant programs when determined to be appropriate. Any application for a new grant will require the approval of the City Council. As is the case with HOME and CDBG grants, administration and management costs are often eligible expenses and can be funded through the grants. Council will be able to asses funding requirements on a grant by grant basis at the time authorization for submittal is considered. Funding for technical assistance for long term monitoring of past grant activities and consideration of new activities is currently budgeted on a yearly basis with funding made available through redevelopment and open grants. Fiscal Impact: xI Budgeted FY 09/10 0 New Appropriation Not Applicable 0 Budget Amendment Required Funding for grant technical assistance is currently budgeted in the open grant accounts and department budgets. Recommended Action(s): Authorize the City Manager/Executive Director to negotiate and execute an amendment to the agreement with CDC for expanded grant related services for housing, community development, economic development and redevelopment. Alternative Council Option(s): Do not approve the recommended action and provide staff with direction. Citizens advised: N/A Requested by: N/A Prepared by: Sage Sangiacomo, Assistant City Manager Coordinated with: Jane Chambers, City Manager and Executive Director Attachments: 1. Current Aqreement with CDC Approved: - Jane ambers, City Manager/Executive Director AGREEMENT FOR ADMINISTRATIVE SERVICES This Agreement for Administrative Services (the "Agreement") is entered on 1 7 109 , 2009 ("Effective Date") in Ukiah, California, between the City of Ukiah general law municipal corporation and the Ukiah Redevelopment Agency, a California redevelopment agency ("Agency") (the City and Agency shall be collectively, (referred to herein as "Ukiah"), and the Community Development Commission of Mendocino County ("CDC"), a public body corporate and politic. The City and the CDC may be referred to in this Agreement individually as "Party," and collectively as "the Parties. RECITALS 1. Ukiah periodically authorizes and approves applications for grants to or has access to other finds that improve or increase housing available in the City at affordable cost to low and moderate income families ("Housing Grants"). Such Housing Grants include, but are not limited to, Community Development Block Grants ("CDBG") and HOME affordable housing grants, both of which are federal funds distributed through the California Department of Housing and Community Development ("HCD") and California's CalHome distributed by HCD. 2. CDC has experience administering numerous local, federal and state low income housing programs and grants. 3. The City and CDC desire that CDC assist in applying for, obtaining, and/or in administering Housing Grants awarded to or obtained by Ukiah, until Ukiah has sufficient staff to perform these tasks itself. 4. CDC is authorized by law to provide services to the Ukiah pursuant to this Agreement. 5. This Agreement sets forth the roles and responsibilities of the Ukiah and the CDC in connection with the Housing Grants. eyl I . Contract Management and Grant Implementation. When included in Addendum 2 to this Agreement, CDC shall manage Housing Grants contracts executed between the City and/or Agency and a funding source, including HCD, as more particularly set forth in this Agreement. A. The CDC shall perform "Contract Management" and "Grant Implementation" tasks in a reasonable manner, as set forth below: I . Contract Management: a. Perforining the day to day administrative tasks necessary to assist the Ukiah in its efforts to obtain Housing Grants and in its obligation to implement and comply with the Housing Grant requirements. b. Performing comprehensive initial general housing program planning that is or may be funded by Housing Grants, including policy and budget and timing analysis and participation in informational meetings with prospective program participants (e.g. developers, homeowners, etc.), loan applicants, and public official representatives. C. Tracking and managing all budgetary -related aspects of a particular program which is fiunded by a Housing Grant. d. Developing guidelines necessary to carry out programs funded by a Housing Grant. e. Communicating with entitles that fiend the Housing Grants, as necessary or required. f. Creating public notices and coordinating or conducting publicly held meetings, if necessary to obtain approval of a particular Housing Grant or to implement the programs funded or to be funded by the Housing Grants. g. Setting up of any cash depositories for Rinds received fiom the City and/or Agency in connection with the implementation of this Agreement or one or more Housing Grants. h. Preparing and retaining financial and performance reports (but excluding audits) and records, as may be required in connection with the implementation of the Housing Grants. Setting up and closing out open contracts and grants for those programs funded by Housing Grants. j. Assisting in creating and implementing program revisions or amendments to Housing Grants that may be required by state or federal law. k. Working to ensure that each program funded with a Housing Grant follows applicable procurement requirements. 1. Preparing documents necessary to draw down funds in accordance with Housing Grant agreements and applicable statutes, regulations and published notices in. Completing forms and preparing letter, reports and other documents required by Housing Grant agreements and applicable statutes, regulations and published notices. n. Submitting a copy of the CDC's Annual Audit Report to the Auditor of the City o. Monitoring programs funded with Housing Grants for the term of this contract (or for such shorter period of time required by the Housing Grant). 2. Grant Implementation. 2 a. Monitoring labor standards compliance for each program ftmded with Housing Grants. b. Performing program planning and design and other related program implementation steps to implement programs funded with Housing Grant in accordance with such contracts and with application laws, rules and regulations. C. Communicating with Housing Grant funders on matters related to implementation of fielded programs. d_ If applicable to the particular program, performing construction management and project management in order to implement those programs funded with Housing Grants. e. Organizing and coordinating or conducting public meetings needed to implement those programs funded with Housing Grants. f. Marketing programs funded with Housing Grants to potential program participants, as needed. g. Preparing or coordinating the preparation of required of National Environmental Policy Act (NEPA) environmental reviews required in connection with the Housing Grants, if such Housing Grants consist of federal fields. h. Assisting with updating of Program Income Reuse Plan for any program income generated from a Housing Grant, if appropriate and applicable. 3. The CDC shall not perform any of the activities listed under Section 1.13 of this Agreement. B. Ukiah shall perform the following Contract Management and Grant Implementation tasks in a reasonable manner: 1. Contract Management Tasks: a. Setting up any cash depositories necessary to retain money provided from the hinder of a Housing Grant. b. Preparing and otherwise complying with audit requirements set forth in the Housing Grants. C. Preparing any Ukiah records and holding any Ukiah meetings which may be required under the Housing Grants. d. Performing any Ukiah financial management tasks which may be required under the Housing Grants. e. Performing any financial reporting which may be required under the Housing Grants. 2. Grant Implementation Tasks: a. Ukiah may incorporate financial reports and data prepared by the CDC pursuant to Section 1 A into the audits Ukiah prepares pursuant to Section 113(1). b. Ukiah shall monitor the progress of each program funded with a Housing Grant for conformity with the applicable grant agreement. C. In performing their Contract Management and Grant Implementation obligations, the Parties will comply with applicable laws, rules and regulations, including, bort not limited to, Housing Grant agreements, funding notice availability notices, and applicable federal and state statutes and regulations. In connection with any monitoring activities performed by the CDC of a program participant (e.g. a developer and homeowner), the CDC shall have no enforcement obligations, but agrees to promptly notify the City, if the Housing Grant is a City program, or the Agency, if the Housing Grant is an Agency program, in the event the CDCs monitoring activities show that a program participant is violating a program requirement. D. The Parties acknowledge that CDC is not a party to any Housing Grants agreements between the City and/or Agency and the funding source. The funding source may have contractual remedies against Ukiah for any violation of Housing Grant requirements, but not against CDC; provided, however, that Ukiah shall have legal and equitable remedies against CDC for any breach of this Agreement by CDC. E. Except where prohibited by a grant agreement or applicable statutes or regulations, CDC and its officers, employees and agents may be a developer or owner of a property or housing unit assisted with any Housing Grant funds administered by CDC pursuant t o this Agreement, provided that CDC provides prior written notice of it intent to use the Housing Grant for such purposes to the City. In the event that CDC notifies the City pursuant to this Section 1(E), the City may require reasonable additional City oversight of such Housing Grants and such additional oversight may include a modification of the CDC and City roles related to such Housing Grants and set forth in this Section I and 2. 2. City's Review of CDC Performance; Additional Housing Grants. The performance of Contract Management and Grant Implementation Tasks by the Parties is subject to the following: A. During the term of this Agreement, Ukiah shall have the right to monitor CDC compliance with this Agreement. To assist Ukiah in monitoring CDC compliance, the CDC representative and Ukiah representative shall meet in person or by phone as reasonably requested by either party. In addition, upon reasonable notice to the CDC Ukiah shall have the right to inspect and copy (at Ukiah's expense) the CDC's books and records at the offices of the CDC related to those programs funded with Housing Grants and which are included in the Addendum to this Agreement. 4 B. The CDC and Ukiah shall perform Contract Management and Grant Implementation tasks for each Housing Grant listed on the attached Addendum 2. In the event that the Parties desire to add additional Housing Grants to Addendum 2, the CDC Executive Director and the City Manager shall agree in writing to such additional Housing Grant. Upon written agreement between the CDC Executive Director and the City Manager, such work shall then be deemed to be included in Addendum 2. The Parties shall attach a written agreement evidencing the additional Housing Grant(s) to the end of Addendum 2. 3. Monitoring and compliance reports for Grants which have been implemented. In addition to those Housing Grants listed in Addendum 2, CDC shall engage in reasonable monitoring activities to monitor compliance of the following programs that are already funded with Housing Grant and listed in Addendum 3. CDC shall also prepare such reports (excluding audits) which may be required in connection with those Housing Grants listed in Addendum 3. In the event that the Parties desire to add additional Housing Grants to Addendum 3, the CDC Executive Director and the City Manager shall agree in writing to such additional Housing Grant. Upon written agreement between the CDC Executive Director and the City Manager, such work shall then be deemed to be included in Addendum 3. The Parties shall attach a written agreement evidencing the additional Housing Grant(s) to the end of Addendum 3. In connection with any monitoring activities performed by the CDC of a program participant (e.g. a developer and homeowner), the CDC shall have no enforcement obligations, but agrees to promptly notify the City, in the event the Housing Grant is a City program, or the Agency, in the event the Housing Grant is an Agency program, in the event the CDC's monitoring activities show that a program participant is violating a program requirement. 4. Additional Responsibilities. Any program income from Housing Grant funded programs shall be tracked and. administered by the CDC in accordance with the Program Income Reuse Plan (which shall be approved by the Housing Grant funder, if required by the Housing Grant or applicable regulations) for the applicable program. Personnel. Personnel used in the implementation of the program shall be the employees of the CDC and tender the supervision of the Executive Director. The key contact person involved in the implementation and administration of Housing Grant funded programs for the CDC will be Craig Schlatter, Community Development Manager. The key contact persons for City will be Sage Sangiacomo, Director of General/Community Services and Cathleen Moller, Economic Development Manager. 5 6. Use of Property, Equipment and Utilities A. The CDC shall provide the following property, equipment and utilities for the use of the CDC for the purpose of implementing the Housing Grants: offices and supporting equipment. B. The following shall have charge of, handle, or access to the property or equipment set forth subparagraph 6.A, above: Executive Director, Community Development Manager, Fiscal Manager, Community Development Assistant, and Rehabilitation Specialist of the CDC. 7. Term. The tern of this Agreement shall commence on the Effective Date, and shall remain in effect for a period of one (1) year, unless earlier terminated pursuant to Section 11. If after one year the Parties agree in writing, the Agreement can be extended for a period of up to four (4) years. 8. Payment. A. Contract Management and Grant Implementation services. For each Housing Grant listed in Addenda 2 and 3, the CDC will bill for the work it performs in connection with such Housing Grant on an hourly basis in accordance with the billing rates attached hereto as Addendum 1. The fees paid to the CDC for Contract Management and Grant Implementation shall not to exceed the amount of funds available under the terms of the Housing Grant for those activities, as set forth in the approved budget for the Housing Grant. Prior to commencing work, CDC shall notify Ukiah, if CDC does not believe the budgeted funds are sufficient to cover CDCs fee for performing the work. Ukiah shall have the option of providing the work by other means, if it does not want to incur the added cost projected by CDC. Ukiah shall have no obligation to use other City Rinds to compensate CDC for its performance under paragraph 1 of this Agreement, Ukiah shall pay CDC based on periodic invoices submitted by the CDC for the time worked by the CDC. The invoices submitted by the CDC shall set forth the tasks performed, the time expended in performing each task, and the allowable expenses incurred. Invoices shall be submitted not more frequently than every two months. In the event the CDC's work under this Agreement is about to exceed or exceeds the amount of fiends available under the applicable Housing Grant, the CDC shall work with the City to find alternative means of covering CDC costs or modifying the program before stopping work. CDC shall not be obligated to perform work without being paid for its services in accordance with Addendiun 1. B. Monitoring and report preparation for completed grants pursuant to paragraph 3, above. In addition, Ukiah will pay the CDC for monitoring and report preparation services pursuant to paragraph 3, above. Please see Addendum 1 for a listing of CDC reimbursement rates. 9. Disposition of Acquired Property or Assets. All property, real or personal, acquired during the administration of this program shall be disposed of in accordance with the provisions of state and federal law. Any surplus Rinds contributed to the program by the parties to this agreement and remaining on hand after the completion to the program shall be returned in proportion to the contributions made. Co 10. Records Retention. CDC shall retain any records prepared in with a Housing Grant for a period of five (5) years fallowing the termination of the Applicable Housing Grant agreement and shall make those records available during normal 'business hours to Ukiah or its funding source for inspection and copying. Upon termination of this Agreement, the CDC shall return any retained records to the City and shall not have any additional obligation to maintain any records related to this Agreement or a Housing Grant. 11. Integration. This Agreement sets forth the entire agreement between the Parties concerning its subject matter and supersedes and replaces any previous statements, agreements, representations or understandings. Any amendments or modifications to this Agreement must be mutually agreed upon by the Parties and may not materially affect the State's responsibilities for administering any grant Program funded by the State. 12. Suspension or Termination. Either party may terminate this Agreement at any time by giving written notice to the other party of such termination, and specifying the effective date thereof, which shall be not less than 30 days before the effective date of such termination. Partial termination of the Scope of Service in paragraphs 1 and 3, above, may be undertaken only with the prior approval of Ukiah and CDC. In the event of any termination for convenience, all finished or unfinished documents, data, studies, surveys, snaps, models, photographs, reports or other materials prepared by the CDC under this Agreement shall, at the option of Ukiah, become the property of the City. CDC shall be paid all amounts owed to the CDC under this contract or prior to termination of this Agreement;, provided, however, that if the agreement is terminated due to a material breach arising from a grossly negligent or willful misconduct act by the CDC, Ukiah shall have the right to set off against any amounts owed to CDC the damages caused by that breach.. 13. Indemnification, Insurance, and Bonds. The CDC agrees to indemnify Ukiah for any claim, cost or liability for personal injury, including wrongful death, or property damage that arises out of, or pertains to, or relates to the performance of services under this contract by the CDC to the extent caused by CDC's negligent or willfully wronfal acts, errors,or omissions, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence or willful misconduct of Ukiah, or arising from the active negligence of Ukiah. "Indemnify," as used herein includes the expenses of defending against a claim and the payment of any settlement or judgement arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to the fees of attorney's,investigators, consultants, experts and expert witnesses, and litigation expenses. Reference in this paragraph to Ukiah or the CDC, include their officers, employees, or agents. Ukiah agrees to indemnify CDC for any claim, cost or liability for personal Injury, including wrongful death, or property damage that arises out of the performance of Ukiah's obligations under this Agreement to the extent caused by the sole negligence or willful misconduct of Ukiah, or arising from the active negligence of Ukiah "Indemnify," as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs 7 associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses. References in this paragraph to Ukiah or the CDC, include their officers, employees, or agents. 14. Miscellaneous. A. No Third Party Beneficiaries. There shall be no third party beneficiaries to this Agreement. B. Action by the CDC. Whenever any approval, notice, direction, consent, request, extension of time, waiver of condition, termination, or other action by the CDC is required or permitted under this Agreement, such action may be given, made, or taken by the Executive Director without further approval by the CDC's governing body; provided that such approval, notice, direction, consent, request, extension is non- material- C. on- material C. Notices, Demands and Communications. Formal notices, demands, and communications between the CDC and Ukiah shall be sufficiently given if and shall not be deemed given unless dispatched by certified mail, postage prepaid, return receipt requested, or delivered by express delivery service, with a delivery receipt, or delivered personally, with a delivery receipt, or delivered by fax with a return receipt, to the principal office of the CDC and Ukiah as follows: CDC: Community Development Commissio of Mendocino County 1076 N. State Street Ukiah, CA 95482 Attn: Executive Director Fax: 707 463-4188 Ukiah: City of Ukiah Ukiah Civic Center 300 Seminary Avenue Ukiah, CA 95482 Attn: City Manager/Executive Director Fax: 707-462-6204 Such written notices, demands and communications may be sent in the same manner to such other addresses as the affected Party may from time to time designate as provided in this Section. Receipt shall be deemed to have occurred on the date shown on a written receipt for delivery as the date of delivery, the date delivery was refused, or the date the item was returned as undeliverable. D. Applicable Law. This Agreement will be governed by California law. Any action or proceeding to enforce or interpret the provisions of this Agreement shall be filed in a court of competent jurisdiction in Mendocino County, the Parties consenting to the venue of such courts. E. Parties Bound. Except as otherwise limited in this Agreement, the provisions of this Agreement shall be binding upon and inure to the benefit of the Parties and their heirs, executors, administrators, legal representatives, successors and assigns. F. Severability. if any tern of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the provisions shall continue in frill force and effect unless the rights and obligations of the parties have been materially altered or abridged by such invalidation, voiding or unenforceability. G. Counterparts. This Agreement may be executed in counterparts or duplicate originals, each such counterpart or duplicate original containing the original signature of the Party or Parties. Each such counterpart or duplicate original shall be admissible in any administrative or judicial proceedings as proof of the content of this Agreement. IN WITNESS WHEREOF, the Parties have entered this Agreement on the Effective Date. COMMUNITY DEVELOPMENT COMMIS N By: t�" Christopher Wainer -Carey, Chairperson Board of Commissioners, Conin"Unity Development Commission of Mendocino Comity ATTEST: Todd Crabtree Executive Director UKIAH REDEVELOPMENT AGENCY By: Ja hambers, Executive Director CITY OF UKIAH 1 Jano "ambers, City Manager ATTEST: Linda Brown`, City`clerk City of Ukiah APPROVED AS TO FO Davi pport, C ty ttorney 9 ADDENDUPT"t-- CIC STAFF r-4-11MBYM&INITIT &--iTZA October 2008 Hourly Rate Schedule Community Development Manager $60.00 per hour Community Development Assistant $50.00 per hour Housing Rehabilitation Specialist (projected) $50.00 per hour Rates are subject to change with 30 -day written notice provided by CDC to City of Ukiah. CDC considers photocopying, first class and FedEx postage, telephone, facsimile and cellular communication charges as a normal part of doing business. These charges are included in the stated hourly rates. Addendum 1-1 (List of Grants Covered by Agreement) 08 -HOME -4588 Future HOME Grants Future CDBG Housing Grants Future CalHome Grants Addendum 1-2 00 -HOME -0452 Sunnner Creek Village Addendum 3-1 pIr MEETING DAT AGENDA SUMMARY Adtft ITEM N 11c March 17, 2010 SUBJECT: CITY COUNCIL CONSIDERATION AND ACTION ON PROPOSED CHANGE OF CITY CUSTOMER SERVICE HOURS FOR UTILITY SERVICES. Background: The Utility Customer Service Team Leader has announced retirement, and will accept the golden handshake of 2 years service credit. Her last day of work will be March 19, 2010. In light of this change, staff has discussed how best to deal with the workload carried in this position for the reminder of the fiscal year, and how to address this position during the FY 2010-2011 budget process. City hall administration is currently open 7:30 am to 5 pm, Monday through Friday, to receive utility payments. City staff had already taken a survey over a five month period to determine the highest hours of use of customer service for utilities, as part of an overall assessment of service delivery in this area. That survey tallied the number of customers served by the customer service utility cashiers during the hours of 7:30 am to 8 am. The survey revealed 92% of the time, 0-1 customers came in and 8% of the time two (2) or more customers were served. Discussion: Under the current practice, staff has to balance the previous day's receipts while operating the customer service desk, and requires that personnel be present 10.5 hours daily. It would be an improvement to cash handling procedures to balance prior to the start of the new business day. This could be accomplished by changing opening hours to 8 a.m. instead of the current 7:30 am, and would also shorten the number of hours of required desk coverage The results of the survey show opening at 8 am would have little or no impact on utility customers. Additionally, other employees will assume extra duties because of the retirement of the Utility Customer Service Team Leader. Staff is requesting to close utility customer service cashiers at 1 pm on Fridays, for the period between March and June 30, 2010. This will provide four (4) additional hours of uninterrupted time to accomplish the tasks previously handled by the vacant, full-time position. Examples of these tasks are collections, account research, reporting, cross training, payment processing, and customer maintenance. Customers will still have the option to pay by phone, internet, and two (2) drop box locations, or to pay during the open time until 1 pm on Fridays. This proposal will allow staff some time to evaluate Recommended Action(s): Authorize City Manager to implement change of business hours for City cashiers. Alternative Council Option(s): Reject recommendation and advise staff as to alternatives. Citizens advised: Requested by: Jan Newell, Finance Controller Prepared by: Jan Newell, Finance Controller Coordinated with: Gordon Elton, Director of Finance; Jane Chambers, City Manager Attachments: Approved: Jane�Chambers, City Manager the impact of the Friday afternoon closure as part of the assessment of re -organization of this position for the FY 2010-2011 budget considerations. Fiscal Impact: The fiscal impact of reducing the customer service hours will be to allow for salary savings from the retirement for the balance of the FY 2009-2010 budget year, and for the evaluation of handling the work load from the positions as proposed in the FY 2010-2011 budget considerations. ❑ Budgeted FY 09/10 ❑ New Appropriation X❑ Not Applicable F-1 Budget Amendment Required Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested 19AW ITEM • 1� . ��r�- 3/17/2010 DISCUSSIONAGENDA SUMMARY REPORT POSSIBLE ACTIONFOR AN ALTERNATIVE • l DIVERSIONWASTE FOR 1 • • TO UTILIZE THE EXISTING CITY LANDFILL ASSET IN ORDER TO INITIATE LOW STREAMING • - THE CITY OF Summary: Solid Waste Systems (SWS) is the City's franchised solid waste hauler and the operator of a solid waste Transfer Station on Taylor Drive (the "Transfer Station") serving the City and the unincorporated areas in the Ukiah Valley. The agreement between the City and Solid Waste Systems was approved by the City Council on April 16, 2010. The agreement for the curbside collection is with "Ukiah Waste Solutions" (the "Hauler") who is under the same ownership as SWS. The City and the Hauler have started the process of discussing the "Three Year Rate Review" which is a contractual obligation. During these discussions the City and the Hauler have examined the different pieces that make up the rate for the curbside collection. The components of this rate are basically twofold. They are the cost of the daily operations and maintenance and secondly the tipping fee. The tipping fee is the charge to the hauler to dump the trash at the Transfer Station. In order to examine the curbside rate the tipping fee has to be considered. The components that make up the tipping fee at the Transfer Station include some fixed costs and some variable costs. The components of the variable cost are operations, transportation, disposal (landfill charge) and the MSWMA surcharge. There are certain variable costs that the City and the Transfer Station operator (SWS) have little control. To simplify, these items are the disposal component and the transportation component of the tipping fee. Continued on page 2 Recommended Action: Direct staff to investigate and enter into negotiations to draft an amendment or a new agreement with C & S Waste Solutions for the use of the landfill site as a possible depository for the solid waste stream in the Ukiah Valley. This draft agreement or amendment may include sale, lease or other holding arrangements. Alternative Council Option(s): Citizens N/A advised: Requested by: Jane Chambers, City Manager Prepared by: Tim Eriksen, Director of Public Works and City Engineer Coordinated with: Jane Chambers, City Manager Attachments: 1.Solano County Article Approved: L -- Jane Jane C ayiibers, City Manager Subject: SOLID WASTE DIVERSION SOLUTIONS WITH C & S Meeting Date: March 17, 2010 Page 2 of 3 The transportation component fluctuates with the fuel prices. The City has been asked to provide SWS in the past years with a fuel surcharge. This was unforeseen by the City or SWS. This affected everyone in the Ukiah Valley. It should be noted that the Transfer Station tipping fee affects the City as well as the Ukiah Valley because all of the solid waste from the unincorporated areas is also deposited at the Transfer Station. The disposal component is the largest variable and the one of most concern. SWS dispose the Valley's solid waste at Potrero Hills Landfill. The contract that SWS has with Potrero Hills is set to expire toward the end of 2011. At this time there will be no guarantee that the contract with Potrero Hill will be renewed. (see attachment 1) Staff and C&S Waste Solutions (C&S) both recognized this issue and working together as a team, considered alternatives to diverting our solid waste stream out of the Valley. C&S is the administrative branch of this group of companies. Part of the solution has been a larger diversion of recyclables and green waste through the use of education and new facilities. However, there is still a large quantity of solid waste that has to go to a landfill. One of the solutions to this problem that both SWS and staff feel is very viable is the idea of utilizing our existing landfill. This facility is an open landfill and has never been officially closed by the staff or the State agencies that regulate it. Ukiah's Landfill is located at the end of Vichy Springs Road. It was thought to be at capacity ten years ago when the City of Ukiah stopped accepting solid waste at this facility. The facility has not been capped so that it could be considered closed by the State. The process of capping involves a very large and expensive construction project that compacts approximately three new layers of soil and clay on the existing refuse footprint. Using some current estimates and the new regulations that may be imposed for this type of project the funds that have been retained for this project may be insufficient. An analysis of the future life of the landfill using new creative solutions has tentatively shown that the landfill may be able to accept the entire Valley's solid waste stream for the next 20 -years. This would be a benefit to the entire Valley both from an economical and environmental standpoint. The community could then have local control of our disposal needs and the environment would not have to suffer the long distance hauling that we currently must undertake thereby significantly reducing the carbon footprint currently in place for the hauler's operations. Both staff and the hauler agree that new use of the landfill should be limited to the company and not open to the public or self haulers. Use of this asset would be limited to a few fully covered and secured transfer loads. For these reasons staff is requesting the City Council direct staff to investigate and possibly enter into negotiations to draft an amendment to the existing agreement. It may be more appropriate to enter into a new agreement with C & S Waste Solutions depending on the details of the negotiations. These negotiations could include the sale or lease of the City's landfill facility. These negotiations should also include the Subject: SOLID WASTE DIVERSION SOLUTIONS WITH C & S Meeting Date: March 17, 2010 Page 3 of 3 operations and ownership of the current Transfer Station to guarantee the continual use of this facility as the initial "drop off" for all solid waste in the Valley. Negotiations will be entered with the goal of reducing and stabilizing future rate increases as a result of new use of the landfill asset. irasn naulers sue to keep Solano landfill —Nordi San Francisco Bay Area, Sonoma, Mari... Page 2of9 @ Resources ATTACHMENT e Contact September 14th, 2009 04:50am Trash haulers sue to keep $olano landrill BY Loralee Steven, Business. Journal . Staff Reporter a Print Friendly ED Email a Friend Companies challenge 1984 cap on refuse; loss would hit rates NORTH BAY — Six disposal companies in Sonoma and Marin counties have joined a federal lawsuit seeking to overturn a measure to cap the amount of W solid waste flowing into a Solano County landfill. The suit, led by Potrero Hills landfill owner Waste Connections in Folsom, seeks to dispatch as unconstitutional Measure E, passed in 1984 by Solano, voters to limit trash imports to 95,000 tons a year. In 2004, the landfill took in about 900,000 tons, 80 percent of which was generated outside the county, according to the suit. Sonoma County exports 50 percent to 60 percent of its solid waste to the Potrero Hills landfill. Novato Disposal Service, Redwood Empire Disposal, Rohnert Park Disposal, Santa Rosa Recycling and Collection, West Sonoma Disposal and Windsor Refuse are parties in the lawsuit. With the exception of Empire Disposal, they are all under Santa Rosa -based North Bay Corp. Most of Napa County's waste stream goes to a transfer station and then to the Keller Canyon landfill in Contra Costa County. "Cities in Sonoma and Marin need to ensure the capacity for disposal is adequate," said North Bay director of government affairs Steve McCaffrey. "Rate payers could see their bills soar if waste has to be transferred to landfills at a greater distance." The measure hasn't been enforced since 1992, when Solano County attorneys deemed it possibly unconstitutional in light of a U.S. Supreme Court decision involving parties in another state. http://www.northbaybusinessjoumal-com/14916/trash-haulers-sue-to-keep-solano-iandfi]Y 9/14/2009 ------- ovilumu, tvian... .rage i of 9 "Proponents of the measure have tried multiple times without success to get the county to recognize its applicability to Potrero Hills," said Ron Mittelstaedt, CEO and chairman of Waste Connections. "It's time to lay this issue to rest with a federal ruling." His company acquired the landfill as part of court-ordered divestiture and has plans to expand it, which reactivated opposition to the regional landfill. The Northern California Recycling Association; the Sustainability, Parks, Recycling and Wildlife Legal Defense Fund; and the Sierra Club are among plaintiffs suing in the Solano courts to enforce the measure. "These groups say they represent environmental interests, but the issue is really financial," said IN& Mittelstaedt. "They don't want recyclable material leaving their own areas, which are not competitive with Solano, and they're asking the government to make sure it doesn't. That amounts to a subsidy." It's in the interest of the public to allow waste, Re any commercial goods, to cross county and state lines, he said. "If a county can limit the passage of goods across its borders, so can a state." According to Kelly Smith, a Sacramento attorney for the legal defense group, the coalition of disposal companies "is trying to pull an end run around the state court. This is a private interest action, not public. It's the goal of my clients to close or at least prevent the expansion of all landfills." Regional landfills, he said, create bargain basement prices for waste disposal and dampen efforts to recycle. "If a jurisdiction can take care of its own waste, it should," said Mr. Smith. I A long-time opponent of Potrero Hills expansion is former Solano County supervisor and Sierra Club member Duane Kromm. "The site sits at the edge of Suisun marsh, a very sensitive area," he said. Recognizing the impact of the landfill on the wetlands, Waste Connections pays a portion of the Portrero Hills landfill fees to the Suisun Resource Conservation District to improve waterfowl habitat. http://www.northbaybusinessioumal.corn1149161trash-haulers-sue-to-keep-solano-landfilll 9/14/2009 I ...... . - -0- Waste Connections owns about 300 acres at the edge of a large valley. If Potrero Hills expands to double its current size, as planned, it will fill another third of the valley. "That land is habitat to tiger salamanders and many threatened species. It could be used for mitigation," said Mr. Kromm. Counties like Alameda and Marin, he pointed out, charge high fee's for solid waste disposal and use the money for recycling and diversion programs. "We have nothing like that in Solano. And disposal fees are so low, we've become the Wal-Mart of dumping sites." John Moore, the Berkeley attorney representing the Northern California Recycling Association in the Solano County suits, is confident the federal judge will refer the matter back to the local courts. "Measure E is not unconstitutional. It's clearly a matter of intrastate commerce, not interstate, and volume caps have been ruled admissible in the past," he said. Parties in the federal suit are equally confident that the court will find that Measure E discriminates against out -of -county waste. Locally, the concern is about higher rates "When supply (of available landfill) stays the same or dwindles, and demand doesn't go away, rates will climb. It's inevitable," said Mr. McCaffrey. Share and Enjoy: Tags Potrero Hills Landfil . ... .. W. Redwood Empire Disposal, Rohnert_Park ....... p_, DispQsaj $olano Co4M_Megqqre _E1 Waste Connections, Windsor _Rptise Category Cities and Counties I Fe�,ftrqd..Box, TR44SUY Law, Position Print, Friendl [Back] y E-1pail a Friend Comments h4://www.northbaybusinessjoumal.com/14916/trash-haulers-sue-to-keep-solano-landfill/ 9/14/2009 .....,..uvacunl iauusJii — rvui m ,gas, rfuncisco xray area, Nonoma, Mari... Page 5 of 9 I Comment 1. September 14th, 2009 6:38 am Cheap dumping is the enemy of recycling and composting. Over half the waste at Potrero Hills Land Fill goes there because it's cheaper than the landfill in the originating county, where they are required to pay for recycling. The Bay Area has 14 other permitted landfills; they use less than half their current daily capacity. Btw, the Sonoma County Supervisors will be trying on September 29th to pass a huge giveaway of their publicly -owned Mecham. Road Land Fill — worth hundreds of millions revenue — with a rate -ballooning deal with Republic Services Inc. The North Bay group, which is suing Solano County to keep its options open, is on the same page with us in oppsing the Mecham Road Land Fill giveaway. Sustainability, Parks, Recycling And Wildlife Legal Defense Fund (SPRAWLDEF) Berkeley CA 94705 Required M. Required, will not be published Website http://www.northbaybusinessioumal.com1149161trash-haulers-sue-to-keep-solano-landfilll 9/14/2009