HomeMy WebLinkAboutLawrence & Associates 2008-07-23n _ L00
ENGINEERING GEOLOGY CITY OF UKIAH
C I V I L E N G I N E E R I N G
GROUND-WATER HYDROLOGY DEPT. OF PUBLIC V,1Oi'j}',,`-,
AUTHORIZATION AND CONTRACT FOR PROFESSIONAL SERVICES
Date: July 23. 2008 Project Number: P03148.00, Task 7
Project Name: 2008 Annual emissions sampling of gas-extraction system at City of Ukiah
Landfill
Client
Telephone:
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482-5400
(707) 463-6296
Attn.: Mr. Rick Seanor
Fax: (707) 463-6204
Client hereby requests and authorizes Lawrence & Associates to perform the following
services: Sample emissions from perimeter bas-extraction system.- provide laboratory analysis
for Health and Safety Code compounds and fixed (natural) gases; and prepare report.
Compensation to be on the basis of.• Time and expense. not to exceed $4.293 as described in
our proposal and cost estimate. If additional work is required (for example, by regulatory
agencies), it will be in accordance with our Fee Schedule. Attachment A. Lawrence &
Associates will conduct no additional work however. without prior written approval of the
Client.
This authorization subject to PROVISIONS stated on the back of this contract.
Approved ff CF,IENT/Accepted for LAWRENCE & ASSOCIATES
DvC-,- By
Titlez Title -
Address 3 4 Eg Date
Date l ✓ . i QJ, ~r,, ' P.M. -
v
This cost estimate valid for 90 days from issue.
2001 Market Street o Room 523 o Redding, California 96001 o (530) 244-9703 o fax (530) 244-5021 o info@lwrnc.com
PROVISIONS
L Authorization to Proceed Signing this form shall be construed as authorization by Client for Lawrence & Associates to
proceed with the work unless otherwise provided for herein.
2. Direct Expenses Lawrence L Associates' direct expenses shall be those costs incurred on or directly for the Client's
Project, including, but not limited to, necessary transportation costs such as mileage. meals. lodging. laboratory tests and
analyses, computer services. telephone, printing, and binding charges. Reimbursement for these expenses shall be on the
basis of the attached Schedule of Fees.
Outside Services When technical and professional services and subcontracted labor and equipment are furnished bv_ an
outside source. reimbursement for these expenses shall be on the basis of the attached Schedule of Fees. Lawrence
Associates may require the client to contract and pay for these services directly.
4. Professional Standards Lawrence & Associates shall be responsible to the level of competency presently maintained by
other practicing professional engineers in the same type of work in Client's community, for the professional and
technical soundness.. accuracy, and adequacy of all designs. drawings. specifications. and other work and materials
furnished under this Authorization. Lawrence & Associates and/or David A. Lawrence. Inc. makes no other warranty,
express or implied.
7. Termination Either Client OF Lawrence & Associates may terminate this Authorization by giving 30 days written notice
to the other party. In such event. Client shall forthwith pay Lawrence & Associates in full for all work previously
authorized and performed prior to effective date of termination. If no notice of termination is given. relationships and
obligations created by this Authorization shall be terminated upon completion of all applicable requirements of this
Authorization, except for the provisions of paragraphs 4. 6, 7, and S. which shall continue in effect as provided by law.
6. Arbitration All claims disputes. and other matters in question arising out of. or relating to, this Authorization or the
breach thereof may be decided by arbitration. Either- Client or Lawrence. & Associates may initiate a request for such
arbitration. No arbitration arising out of, or relatinn to. this Authorization mav include, by consolidation. joinder, or in
any other manner, any additional pariv not party to this Authorization.
7. Hold Harmless Client a;*rees at all times to defend, indemnify. hold harmless.. and provide all legal defense and related
services to Lawrence L Associates and/or David A. Lawrence. Inc.. its officers. agents and/or employees (hereinafter
collective], "Lawrence") for any and all claims, expenses, demands, causes of action.. liability, loss or injun, regardless
of their nature or character in any manner whatsoever arising out of (1) any third person's use or reliance on the work
performed under this agreement, (2) any alleged or proven act or omission of Lawrence, or (3) atrv litiLation or
arbitration or the like regarding the work performed under this agreement involvitt.- third persons not parties to this
agreement and Lawrence & Associates and/or David A. Lawrence, Inc.
S. Litigation Liability for damages proximately caused by Lawrence L Associates and/or David A. Lawrence. Inc.
resulting from breach or improper performance of this agreement shall be limited to cancellation of the sums due and
owing or recoveny of the sums already paid to Lawrence & Associates by Client. In the event the Client makes a claim
against Lawrence & Associates and/or- David A. Lawrence, at law or othena-ise, for any alleged error.. omission or other
act arising out of performance of our professional services, and the Client fails to prove such claim, then the Client shall
pay all costs incurred by Lawrence & Associates in defending itself against the claim. All attorneys fees and other level
fees spent by Lawrence L Associates to recover contracted costs shall be paid by the Client.
9. Payment Ternrs unless stated in writing, all invoiced charges are due in full within 10 days of the invoice date.
10. Service Charges Invoiced charges not paid within 30 days of the invoice date will be assessed a 1 se vice. charge per
month or the maximum allowed by law. The service charge will be assessed on the full balance owina. including past
services charges. Returned checks will be assessed a S20 returned-check fee or the maximum allowed b~l law.
End of provisions
,k
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h~_
ENGINEERING GEOLOGY
CIVIL ENGINEERIPJG
~vL :J ZOOU
GROUND-WATER HYDROLOGY
ATTACHMENT A
CITY of UKIAH
SCHEDULE OF FEES
DEPT. OF PUBLIC WORKS
Professional Services
Engineering Geologist/Hvdrogeologist
Principal
S 140/hour
Senior
5115/hour
Associate
5100%hour
Staff
S90/hour
Assistant
S85/hour
Engineer
Principal Engineer
S 140/hour
Senior Registered Civil
5120/hour
Associate Civil
Sl 10/hour
Assistant Civil
S90/hour
Engineeripg Technician
S75/hour
AutoCAD Operator (Level I)
S70/hour
AutoCAD Operator (Level II)
S60/hour
Field Technician
S70/hour
Laborer,
S60/hour
Surveyor
S70/hour
Tank Fund Administrator
S55/hour
Clerical
S55/hour
'\Vord Processor
S55/hour
Travel, all staff, mileage inclusive
S80/hour
Deposition and Court Appearances
Minimum charge
S 1200 part or full day
Deposition Rate
5150/hr
Preparation at consulting-service rates
as listed above
Drilling Services (CME-55 drilling rig)
7-5/8 and 9-5/8-inch OD augers with operator and helperr
(See drilling
Mobilization
schedule of fees)
Other In-Mouse Equipment
Test pumps (submersible, through 5 HP)
quoted/
job
Campbell 21X data loggers w/ transducers (water and aas)
quoted/job
Conductivity, oxygen. temperature and dissolved oxygen probes
quoted/job
Meteorological station (wind direction and velocity)
quoted/job
Gas-extraction and air-monitoring pumps
quoted/
job
Mileabe
50.60
Mileabe (drilling rib)
50.70
Cellular phone
50.50/minute
Per diem (per person/day; may vary dep, upon location)
590+/day
Level D protection (per person/day)
S30/dav
Level C protection (per person/day )
S50/day
Survey equipment (per day)
S50/dav
GPS Survey (per day)
5150/dav
Expenses, Materials. Outside Services
(All direct-job related expenses: reproduction, rental equipment..
materials, subcontracted labor and equipment)
at cost 15110
2001 Market Street o Room 523 o Redding, California 96001 a (530) 244-9703 o fax (530) 244-5021 o info@lwrnc.com
Ciy of Ukiah Jul, 23, 2008
Proposal for Annual Eu:issious Santpling Page 1 of 3
Introduction CITY OF Urar,w
DEPT . OF PUBLIC VVORs C
As requested by Mr. Rick Seanor of the City of Ukiah, this proposal describes the scope of work
and associated costs for conducting the annual emissions sampling of the perimeter gas-
extraction system at the City of Ukiah Landfill (Landfill).
In 1997, a perimeter gas-extraction system was installed at the Landfill to control the migration
of landfill gases away from the landfill. The system consists of vertical extraction wells
(between the landfill and the property line) connected to a header pipe. Landfill gas that has
migrated out of the landfill is collected by the wells. and then conveyed in the header to the
stack.
The collected gas is discharged without treatment, because a screening-level health-risk
assessment, conducted when the system was started, showed a less than 10-in-one-million excess
cancer risk (the 10-in-one-million limit was established by Mendocino County Air Quality
Management District [MCAQMD]).
The system is operating under a "Permit to Operate" issued by the MCAQMD. Condition
XIV.13.2. requires annual testing of stack gas for methane and the "specified air contaminants" of
the California Health and Safety Code, §41805.5, and reporting of the results to the MCAQMD
30 days before each permit renewal date (Augtist 30 of each year). This condition requires
sampling and analysis by EPA TO-14 methodology. TO-14 analysis. however, is not appropriate
for methane and some of the specified air contaminants. The appropriate analytical methods are
described in the Scope of Work, below.
Special Condition XIV.13.3. states that if a health-risk assessment conducted by the MCAQMD
shows a greater than 10-in-one-million excess cancer risk at the nearest receptor, the MCAQMD
may require treatment of the effluent. A health-risk assessment conducted now or in the future
would be based on the annual sampling conducted for Special Condition XIV.13.2.
Scope of Work
This scope of work addresses Special Condition XIV.13.2 (the annual emissions sampling) in the
Permit to Operate.
For all analyses, the system effluent will be sampled via a tee fitting attached to the sampling
port on the stack, inside the blower building. All samples will be collected in duplicate.
The formaldehyde samples will be collected using vacuum pumps constructed of stainless steel,
Teflon, Viton rubber, and borosilicate glass.. and designed for gas monitoring. Samples for
formaldehyde will be drawn through DNPH-coated silica-gel cartridges at about 1 liter/minute
P03148.00 Task 7 Lawrence & Associates
Cite of Ukiah Jul, 23, 2008
Proposal_for Annual Emissions Sampliu; Page 2 of 3
for 6-8 hours. A field blank will be analyzed for formaldehyde. The field blank will consist of a
cartridge that remains in its culture tube next to the pumps during the duration of sampling.
Hydrogen sulfide will be collected in a tedlar bag, volatile organic compounds and fixed gases
will be collected in 6-liter SUMMA canisters cleaned at the laboratory. Before sampling, the
canisters can hold a vacuum of up to -28 inches of mercury. The high vacuum allows sample to
be drawn into a canister, without the use of a pump, when the stainless-steel bellows valve on the
canister is opened.
All samples will be shipped overnight to Air Toxics, Ltd... Folsom, California. Air Toxics is a
California certified environmental laboratory.
Fixed (natural) gases and total noml7ethane hydrocarbons (nom-lethane organic compounds,
NMOC) will be analyzed by ASTM Method D-1945. The specified air contaminants of the
California Health and Safely Code, Part 4, Chapter 3, Article Section -11805.5(1)(6) will be
analyzed by EPA Method TO-11 (for formaldehyde), EPA Method TO-14 (for halogenated
hydrocarbons), and ASTM D-5504 (for hydrogen sulfide).
Results will be presented in a written report containing field notes, laboratory sheets, tabulated
summaries of the data, and a discussion of results. The results also will be used to evaluate
compliance with Special Condition XIV.B.1, the emission limit for NMOC of 220 pounds/day.
The work does not include a health-risk assessment. If results from the proposed sampling are
similar to previous results (for which a health-risk assessment was conducted), presumably the
excess cancer risk of I 0-in-one million would not be exceeded. The City does not need to
conduct a health-risk assessment unless specifically requested to by the MCAQMD.
i r U,
CITY OF UKIA-I-1
SEPT. OF PUBLIC WoR; C
P03148.00 Task 7 Lawrence V Associates
City of Ukiah duly 23, 2008
Proposal for Annual Emissions Sampling Page 3 of 3
Cost Estimate
The estimated cost of wort: is not to exceed $4.293. This includes laboratory analysis. A
detailed cost estimate is shown below.
SUMMARY OF COST ESTIMATE
ANNUAL GAS-EXTRACTION SYSTEM SAMPLING - 2008
LABOR
EXPENSES
TOTAL
$2,0 3 0.00
$2,263.00
x;4.293.00
Item Qty
Unit
$/Unit
Subtotal
LABOR
Principal geologist 0.5
Hr
$140.00
$70.00
Review report
Staff geologist 3
Hr
$90.00
$270.00
Review report
Engineering Technician 21
Hr
$75.00
$1575.00
Order sampling supplies, prepare to sample, col
lect, package,
and ship samples (requires 6-8 hr for formaldey
hyde)
AutoCAD operator/surveyor 1
Hr
$65.00
$65.00
Plot site map: prepare other figures
Clerical 1
Hr
$50.00
$50.00
Edit and reproduce report
Suhtotal
S2,030.00
EXPENSES
Report materials
Equipment rental (pumps, manometer)
Laboratory (Air Toxics, Ltd.)
Mod. TO-14 (vol. organics)
Mod. TO-11 (formaldehyde)
Mod. ASTM D-1945 (natural gas)
Mod. ASTM D-5504 (H-)S)
Tedlar bags (1 liter)
Foirnaldehyde cartriges
6-liter SUMA canister
Shipping (samples and reports)
Per Diem
Mileage - -
Subtotal v 20 0
3
Ea
$15.00
$45.00
1
LS
$100.00
$100.00
2
Ea
$218.50
$437.00
3
Ea
$144.00
$432.00
2
Ea
$190.00
$380.00
2
Ea
$115.00
$230.00
2
Ea
$17.00
$34.00
3
Ea
$29.00
$87.00
2
Ea
$57.00
$115.00
1
LS
$65.00
$65.00
1
MdDy
S110,00
$110.00
380
Mi
$0.60
$228.00
S2,263.00
CI T OF UKIAH
DfEP F. OF PUBLIC INOR'KS
P03148.00 Task 7 Lawrence & Associates