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HomeMy WebLinkAboutHDR Engineering, Inc. 2009-07-23AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES This Agreement, made and entered into this _ day of 2009 ("Effective Date"), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and HDR Engineering, Inc., a corporation organized and in good standing under the laws of the state of/Y- hereinafter referred to as "Consultant". RECITALS This Agreement is predicated on the following facts: a. City requires consulting services related to the design of a new water well at the Oak Manor Park site.. b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement. C. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement. TERMS OF AGREEMENT 1.0 DESCRIPTION OF PROJECT 1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A"). 2.0 SCOPE OF SERVICES 2.1 As set forth in Attachment "A". 2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement. 3.0 CONDUCT OF WORK 3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City and. shall complete such services by August 31, 2009. Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation. 4.0 COMPENSATION FOR SERVICES 4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $59,005.00. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment A, Std.-- I'miNvesAgivement- N"c"nda 20, 2008 which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment A. Consultant shall complete the Scope of Work for the not-to- exceed guaranteed maximum, even if actual time and expenses exceed that amount. 4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-Work. of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of-Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement. 4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in Section 4.1. 4.4 Terms of Pa, moment.. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed. 5.0 ASSURANCES OF CONSULTANT 5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose.. It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed. Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City. Consultant shall pay all estimated and actual federal and state income and self- employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit. SW - I'mNvcsAgmemc"t- N"rcmlm 21), 2110H I'AGI: 2 01: 7 Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement. 5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City's local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager's determination. 6.0 INDEMNIFICATION 6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement. A. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20.10 10 01 and Commercial General Liability Coverage - Completed Operations Form No. CG 20 37 10 01. 2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025. 3. Worker's Compensation Insurance as required by the Labor Code of the State.of California and Employers Liability Insurance. 4. Errors and Omissions liability insurance appropriate to the consultant's profession. ' B. Minimum Limits of Insurance Consultant shall maintain limits no less than: 1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations., products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit. 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. tied -i'mlS~cxAgrecmcnt• No%timtvr 20, 200H PAG); 3 01' 7 3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. 4. Errors and Omissions liability: $1,000,000 per occurrence. C. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, 'the following provisions: General Liability and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds. as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it. C. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement. Std -1'rolS M+sAgrwwcn1- Nomidwr 20.21108 1'AGh .101; 7 3. Professional LiabilitV Coverage If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend from August 31, 2009 to April 31, 2011. 4. All Coverages Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. E. Acceptability of Insurers Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating. F. Verification of Coverage Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent.forms approved by the Insurance Commissioner are to be substituted. All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium. G. Subcontractors Consultant shall include all subcontractors or sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub- contractor or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1. 6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant in the performance of services under this contract by Consultant, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City. Std -1'rid5ccxngrtcumm- Nowmha 20.21)(18 PAGE 5 Oil 7 "Indemnify," as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses. References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors. 7.0 CONTRACT PROVISIONS 7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A". All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City. 7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County. 7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties. 7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. 7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing. 7.6 Assignment. Consultant's services are considered unique and personal. Consultant all not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without City's prior written consent. 7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself. 7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged. breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services kd-1'nt(StxsABn=m"t Naecndx:r:1).?O118 PAC I? 6 UP 7 performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models; photographs and reports prepared by the Consultant under this Agreement.. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as a result of Consultant's breach of contract. 7.9 Duplicate Originals. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. When so signed, each such document shall be admissible in administrative or judicial proceedings as proof of the terms of the Agreement between the parties. 8.0 NOTICES Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows: CITY OF UKIAH HDR ENGINEERING, INC. DEPT. OF PUBLIC WORKS, WATER/SEWER' WILLIAM ETTLICH, P.E. 300 SEMINARY AVENUE 2365 IRON POINT RD, STE 300 UKIAH, CALIFORNIA 95482-5400 FOLSOM, CA 95630 9.0 SIGNATURES IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date: CONSULTANT BY:~~~ PRINT NAME: W i t--L-10 rn F, &T-1-0 o-+j & P- `f-7-6. Sos66 IRS 1DN Number CITY OF UKIAH BY: CITY MANAGER '7 Date -7 - 3 - c~ Date -2 Date Su! - NollmsAgwemeol- Nownilur 211.2008 PAG1i 7 01; 7 -71 rt °7 E i ~ s I L1 - - i July 9, 2009 Ms. Ann Burck City of Ukiah 411 West Clay Avenue Ukiah, CA 95482 RE: HDR`s Proposal for Oak Manor Park Water Well Dear Ms. Burck: HDR is pleased to present this proposal to assist the City in the design of a new water well at the Oak Manor Park site. We are prepared to commence design immediately upon receipt of a notice to proceed in accordance with this proposal..We have based this proposal on my discussion with you and our previous design of the Gobbi Street Well. We intend to use as much of the Gobbi Street Well design as possible to save time and budget, and to maintain consistency. We do not intend to change the building width, so the structural design will remain the same as the Gobbi Street Well site. The length will change a little to provide space and rough in for toilet and wash basin plumbing for a unisex Americans with Disabilities Act (ADA) compliant restroom. PROJECT UNDERSTANDING We will confirm the well design parameters with Tabor Consultants, but expect that the well will be designed for a maximum rate of about 1,800 gpm. We will design the well so that it can operate at lower flow rates using a variable frequency drive (VED) driven pump. We assume that the proposed well location is within a reasonable distance of a 12- or 14- inch-diameter water main, and 3-phase power is available near the site. We understand that the well will be in a park, and not too far from housing; therefore, we will consider sound and visual issues. HDR Enulnccrinp, Inc. 2365 Iron Point Road, Suite 300 Phone (916) 817-4700 Folsom, CA 95630 Fax (916) 817-4747 www.hdrinc.com Ms. Ann Burck July 9, 2009 Page 2 Disinfection is required and will be by gaseous chlorine using 150-pound cylinders, which is the City's standard, and will be the same as the Gobbi Street Well. HDR will coordinate the electrical needs with the City's Electric. Division, and design the electric service in accordance with City standards. HDR will provide a complete set of technical drawings and specifications in accordance with this proposal, which can be used for bidding or for negotiation of a construction contract with the Gobbi Street Well contractor, K.G. Walters Construction Company. SCORE OF WORK HDR will provide the following services for the well design, bidding, and construction: ® Coordinate with Taber Consultants on the well design to determine final well design parameters, such as drawdown. Coordinate with the City's Electrical Division for electrical service and electrical standards. Y Conduct a site visit at thestart of the work. ® Prepare 95 percent draft drawings and technical specifications (in PDF format) for City review and continent. Our budget assumes up to 26 drawings will be developed based upon revisions of existing drawings. "-"Prepare an estimate of probable construction cost Attend a review meeting at the City at the 95 percent design stage. ® Incorporate City review comments, and prepare bidding/construction documents (in PDF format) to include plans and technical specifications. HDR wiE review and markup the City's front-end documents, but the City will provide final front-end documents. ® Provide services during bidding or construction contract negotiation, including: - Answering technical questions, as directed by the City. - Preparing draft addenda as required for City distribution to bidders. Up to two addenda have been budgeted. - Reviewing received bids and providing recommendations to the City. Ms. Ann Burck July 9, 2009 Page 3 ® Provide services during construction, including: Reviewing up to 20 shop drawings. We anticipate using materials similar to the Gobbi Street Well. Responding to up to 15 requests for information (RFIs). Attending one site visit during construction. It is assumed that the City will print and issue bidding/construction documents to prospective contractors, and carry out the bidding/negotiation process. In addition, it is assumed that the City will provTide.HDR with site information and plans showing the location depth and type of water main, the general site topography, the location of available electrical service (take off pole), property lines, other utility locations, easements, and any other information available on the project. Our scope of work does not include geotechnical and surveying services, and assumes this information is available or will be provided by the City. Any potholing needed will be provided by the City. SCHEDULE HDR realizes that time is of the essence and will submit the 95 percent design documents to the City for review within three weeks from receipt of written notice to proceed. COMPENSATION Table 1 shows the estimated work effort and cost to perform the scope of work described above, which assumes the work will be completed in 2009. HDR will bill the City monthly based on actual time and expenses in accordance with HDR's standard rate schedule (attached). CITY AGREEMENT HDR will perform the work as an amendment to the existing contract, or under a new professional consulting services contract. Ms. Ann Burck July 9, 2009 Page 4 Please let us know if you have any questions or comments. Sincerely, William 1~. Ettlich, P.E. Senior Vice President WPEcpk/09217 C 0 t w v ~ ro r ° O p m s. r~ d M tp ' O Q O ~ V ~ y y N~ 'i N N N w w ~ y w~ ~j w w y w v - M 7 N N i3 T - T ~ m O ~ ~ ~ i ~ w x I ~ ~ l w w w : N N N w w- i y; N 'i w y N w A" w 1 it) P ~ t P- O QI' O 9 O L > { ni w ( llll w w I fJ N w F Y.} i iR w ' w w w . lT F ~ ' w f w .S x ~y J m .Op. O t° N 'N N J m N fO h M ~p ° C j ` f`[ I W u ~ ~ f l N N { O ~ V' V' m m Q v f i € m O I C O Q t l Q mT ~ N I O m Qp. . a -c0 n T E "N' m M yN„ Z { ~ I 1 I ` 6 T { to m ~ m ~ m in f ` T L W J ( A - { f ~ 9 I L } ~ j f N I;l:a 1 p C V a _ ~ I: p J y f ~ m } ~ N O CL 'a f b D .ld C ip m k - ° J3 t; c o $ r m rn N ri f a (D U3 0 U) a t 1-11 1 m L ur HDR ENGINEERING, INC. STANDARD RATE SCHEDULE January to December 2009 City of Ukiah Oak Manor Park Water Well Principal Project Manager 1 Senior Electrical Engineer Senior Structural Engineer Electrical Engineer IV Electrical Engineer III Project Engineer 11 1 CADD Manager Electrical Engineer 11 CADD Designer Project Engineer I Senior CAD Technician CAD Technician III CAD Technician II Structural Engineer/ Project Controller CAD Technician.I Electrical, Engineer Drafter Ili. Drafter II Project Coordinator Drafter I Clerical $235 226 206 199 159 148 140 134 129 126 116 191 109 106 100 84 81 77 73 65 Please Note: Rates Include current overhead rate plus profit and are adjusted annually. EXPENSES In-House Expenses Technology Charge per Direct Labor Hour Vehicle Mileage (per mile) Color Copy (per copy) Photocopies (per copy) Bond Plotting - Black & White (per square foot) Bond Plotting - Color (per square.foot) Vellum Black & White (per square foot) Mylar - Black & White (per square foot) $3,70 $0.55 $0.75 to $1.50 $0.10 to $0.20 $0.135 $0.50 $0.50 $0.90 Please Note:Technology charges Include computer, CADD, network, software, and other related technology services. Expenses and subconsultants are charged with a 10 percent markup.