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Home My WebLink About2010-05 Record DestructionRESOLUTION O. 2010- 05 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS, the Finance and Public Utilities Departments have reviewed and approved the list of records provided by the City Clerk's Department that are ready for destruction; and WHEREAS, the attached list of City records represents records which are no longer necessary and may at this time be destroyed. NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council hereby approves the destruction of certain records, contained in Exhibit A of this Resolution, and authorizes the City Clerk to destroy the records. PASSED AND ADOPTED this 17th day of February, 2010, by the following roll call vote: AYES: Councilmembers Landis, Crane, Rodin, Baldwin, and Mayor Thomas NOES: None ABSTAIN: None ABSENT: None Benj Thom s, Mayor ATTEST: / J Anne M. Currie, City Clerk Attachment # 7, RECORDS DESTRUCTION NOTICE FOR CITY OF UKiAH Date: 917108 Department: Finance Records Coordinator: JoAnne Currie, Deputy City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to Deputy City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, City Clerk and JoAnne Currie, Deputy City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATE 934. 2410 Payroll timesheets Lt+lp_ 9/00-3101 -z99 a Titiomas 945 3356 Cash receipts stubs +9- 1 - 11104=11104 Q McLellan qa 3357 Cash receipts stubs 10/04-10/04 ;?90:~• p~ McLellanne to 997 2472 Confidential employee dist, 5 8/02-12/02 2007 ~k MacFarland 1002 2478 Confidential payroll checks 1/02-6/02 -HG-7, oA-- -7-zvir 9087 2563 Confidential em to ee dist. 5/02-7/02 2007-.v- f) acFarland 1088 2564 Confidential employee dist. 5 1/02-4/02 2007 ow- MacFarland ' 1089 2565 Confidential validation/de osit 1/02-6/02 200 a+-- MacFarland 1100 2576 Cash receipt re isters AU +-q 1/02-2/02 2007 oK Babcock 1101 2577 Cash receipt registers fiU4q 2/02-3/02 2007 arc. Babcoc k 1102 1103, 2578 2579 Cash receipt registers kU+q Cash receipt registers ` 4/02-5102 5/02-6/02 2007 2007 0 bk Babcock Babcock Q, '1106 2582 Confidential parkin citations 1/02-12/02 eu~ Norris 1108 2584 Confidential arkin citations 1/03-12/03 20 m Norris 1116 2592 ConfidentialAR'billing L,4-q - 1/02-12102 2007 ox. Norris 1183 2659 AA reports Jul 02-Dec 02 u 4 7/02-12/02 200 c*. Sechrest 1205 1571 Misc. AR billing -}a 1/04-6/04 2007 ok• Norris Signatures Authorizing Destruction D a Head City gerk a Aftorn y Destroyed By Date: j~ / Date: G ID Date: z ~t Date: Administration/Record Retention/00 form_recordsdestructionnotice RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: 91'97108 Department: Finance Records Coordinator: JoAnne Currie, Deputy City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to Deputy City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally Linda Brown, City Clerk and JoAnne Currie, Deputy City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES -726 3 ' 35 A^coL.~nts pavable I iloA:: to (c-q 1 2009 .eK Sechrest i 1 1 795 3449 l GL interface B L.{ d -1 {n I MacFarla ' 844 2320 Conf sewer a meats - j V02. 20G9-11 -7 McLellan a 846 2322 Electric statistics report x3h4 61q.? _ 2009, r None 850 2326 Conf. utility pmts 4-q Wip i. R O2 X6 t McLellan 862 3180 Payroll checks . 14+S 01 _(t~ Q.Oto MacFarla 864 2340 Conf. utilit mts It X999- t 2cc) McLellan 998 2473 Conf.payroll timesheets h -1 009 ` Stocke 1004 2480 Conf. labor distribution _t t12009 MacFarla 1039 3360 Misc. AR billing + 2_ 2113r.., 51 pt.. 1/2009 Norris 1040 3361 Cash receipt s edit list tA-f 009 Norris 1041 3362 Misc. AR billing 009 Norris 1044 3365 Airport billings AU + 2,. ~ /as - /8 La 1 009 Norris 1068 3397 Golf records, fees, membership tx-4' ZOO& 2009 Currie 1163 2639 AP aid.documents { LjrS. -7 - 2009 =iQ Sechrest 1164 2640 AP aid documents 2009 loiv Sechrest 1165 2641 AP aid documents $ 2009 t 2201 Sechrest Sionatures Authorizino Destruction De rtm ead Date: Cii ,C9er~-- Date: f lty tfar ey Date: 2- a Destroyed By Date: Administration/Record Retention/00 form recordsdestructionnotice 7 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: 9/17/08 Department: Finance Roc'6rds Coordinator: J'bXhfie~Currie, Deputy City Clerk Current retention schedules-show that the records listed are nov eady o; Oestruction Instructions: 1. Review this listing. - 2. Obtain Department Head's Signature. 3. Return this notice, signed, to Deputy City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, City Clerk and JoAnne Currie, Deputy City Clerk i Signatures Au rizin Destruction fi Head City Clerk t Aor y Destroyed By I Date: $ Yate: 1 I 0 Date: z ~ J Date: LOCATION BOX RECORD TITLE DATES RETENTION DATES COMMENTS-, 48 '2~'2 I ~-illin an uStome+ recc~-ds~1u~'y 1105 1-3105 McL 200$ ok-- -..Ilan ~ 506 3027 Deposits, receipts 1/04-3/04 Ql"~ oV. t Babcock - 514' 3031 Closed business licenses - 1/04-12/04 GG& ; Di Norris a 537 3311 Federal & state tax Au + L[ 2002-2004 1/2009 Sechrest 538 3312 Cash receipt stubs LI -1- 12/04-12/04 ~ 201 McLellan ~ 541 3040, Closed business licenses `-7 " 1/04-12/04 ► 009 nk_ Norris 572 3056 Checks S. 7/03-12/Q3., 2aG& 11 2DI MacFarland 607 3063 ° Deposit, recei is 1/04-5/04 112009 cow Babcock C?c 610 3065 Cash receipts stubs 8/03-$103 ► 2009 ok„ Babcock 616 3071 Closed business Eicenses 1/03-12/03 112-009 o Norris p~ 617 3072 Deposit, receipts A At 5/04-6/04 + 009 0 U Babcock t 621 3073 Deposit, receipts 4/04-5/04 -009 ow_ Babcock 623 3075 Closed business licenses #S 1/03-12/03 2009 oe_ Norris ok 6?0 3080 Cust..Rece :)`s UVSD & parking x%5/00-6/04 ' 2009 C> Babcock 648 3083 - Cash receipt stub ACS 9/03-10/03 2009 Babcock 671 3333 Cash receipts 1/99-12/99 ' 2609 McCann 686 3439 Labor distribution aq 4- a- 7/06-12106 --994 r o c MacFarland ~ ~ :707 3118 Employee distribution 5 S 1104-4i04 X999 Z10 MacFarland- 714 1 3122 Employee distribution 10/04-12/04 2009 112410 MacFarland a 718 3126 Employee distribution 7/049/04 2009 2610 MacFarland Administration/Record Retention/00 form recordsdestructionnotice RECORDS DESTRUCTION (NOTICE FOR CITY OF UKIAH Date.: 9111710-8 Department: Finance Records Coordinator: JoAnne Currie, Deputy City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to Deputy City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally Linda Brown, City Clerk and JoAnne Currie, Deputy City Clerk LOCATION BOX RECORD TITLE DATES RETENTION DATES COMMENTS 548. 3316 Cash receipt stubs 5105-5105 Q-G ov-r ` McLellan . 562 3317 Cash receipt stubs Af, +4 3/05-5/05 1b McLellan 577 3367 Billing recc~rr~ Au 4-E 4/03-6/06 200.8 or ! zCDq McLellan 578 3368 Billing records f, 12103-6/66 2008 ot< 2v McLellan 579 3369 Billin records 6/05-7/05 2008 ok,- McLellan 580 3370 Billing records rp 7105-12/05 2008 au. r McLellan 581 3371 Billing records o~ 8105-10/05 2008 ok_ tl_ucq McLellan 598 3062 Deposits, receipts, cust. Recei is 8/03-12/03 2008 bv- 1 2~wq Babcock 609 3064 Employee distribution 10/03-12/03 -H68 1 MacFarland 614 3069 Employee distribution 7/03-9/03 2005 MacFarland 645 3327 Financial, monthly t 2/00-5/00 2008 Norris 657 3331 Cash recei L': stubs Au+1.1 2008 6 Zvtb McLellan ple- ate__ r7K- o tc U ~C.. car o K- O f~ D k1- o k. aPJ-T q U~~ QC r MGLG IGn ~t~tc a i 653 3373 Eiuiin re /05-8105 McLellan 664 3087 Deposits, re.c pts, cast. ReceiptsA( i 103-12/013 2008- ` Babcock 666 _ 3089 Laid 6104-12/04 ~ 2008 - al.Uw N Norris 676 3095 -Applications,. entice carders 6L+3 7/02-6/03 2008 Babcock 679 3336 Cash receipt stubs _ 3/05-4/05 2008 141_! f~ McLellan 682 ~e 3'I 01 plicate i, ; [1nG orders °j._!: _ 1103-6/03 2008 0~- Babcock 689 31 08 Billin edits Ii 2103-;IC±;, . 2008 Babcock 91 1961 Financial staff-ii Vents 6198-10198 2008 Glenn 694 3111 Billing ed!lc l€~t -0g, a 4/03-5/03 2008 ok - 2mv, Babcock 696 1g6Fi Financial statemnentsA,,;_i 1198-519$ 2008 Glenn U Q fc~ Dt~. ot~ cwt` S izino Destruction Administration/Record F'et+ ration/CSC /-rn rECearel ,uc tructionnoticc rY r r RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: 9/16/08 Department: Finance Records Coordinator: JoAnne Currie, City Clerk Current retention schedules show that the records listed are now readv for destruction- Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to Deputy City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. 71JoAnne Currie, City Clerk J1_t_ Sianatures Authorizino Destruction De art nt Head City Clerk tty ho0y. Destroyed By S f{Jj~Date: ~~t d ate: oc Date: 111 5 ate: Administration/Record Retention/00 form recordsdestructionnotice A LJ i -1 "V - S RECORDS DESTRUCTION NbTICE FOR°CITY OF UKIAH Date: 9116108 Department: Finance Records Coordinator: JoAnne Currie, Deputy City Clerk l,UI ICI IL ICLcituUii *UfJUUUieS snow tr.iat the recoras nstea are now ready Tor destruction. Instructions: I.. Review Hs.fisting., 2. Obtain Department Head's Signature. r 3. Return this noticef signed, to Deputy City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, City Clerk and JoAnne Currie, Deputy City Clerk i`OCATION .BOX . -RECORD TITLE DATES RETENTION DATE" COMMENTS f $3 7; . 3337 'Billing records U . 5104-6104 ' 2 0.7--- d ; _ McLellan ~T.. L : 3107 Billing/customer fecei is ' 5/03-4/04 2007 -cam Babcock 60 1962 Financial statements 8/97-12197 2007 - cw_ -49 Glenn p 3112 Payroll record's 1/04-12/04_ 2007 -dk Mac Farland 3121 ' €'a r611 valitj ii;n aL °t 7 ; i21-12/04 2007 oK, MacFarland 713 o i i i5. 3124 GL interf'ace - . 1104-12!0," 1 X007 - MacFarland Q 3339 Billing records.' aU -f- y 1997-2003 2007 - cam McLellan 7,66 u 3148 Accounts payable reports A u 4 1102=6/02 2007 -or- Sechrest Q 775 ux i i a 3248 Bills and customer records Au f. N' 2/05-4/05 2007 1_0 I( McLellan - 7'? 3152 Cash recei t stubs -counter 4,4 3142-6102 2007 - ®ic Babcock 777 Di 1 10 3246 Billing and customer records Ali. 5/05-6/05 ' 2007- oV =a McLellan I)e M) 793 O i l Q 3247 Billing and customer records 'AU4y 12/04-1/05 2007-GvL. AiL2 McLellan .796 i 3248 Billing and customer records Aj)4 Li 1/05-2/05 2007 or. I McLellan , 2273:._ ' t ors idAittt~l ai}efri cltaticn tixr 1/{2.5F0 ;.2007 Norris $ 5 -3450 Proijuctivelp6 • oductive.r o 1/A6-1.2106' 2007- MacFarland r , `w232$ ` `C`bhfiddntial tih#rt . a eats A,1J V'4' EVM7 McLella 2329 Pa ohec'k co es , s / 1-1c~f01 2007 Thomas 876.,. 2352. Payroll records '119342/0.1 2007-o Thomas 23.71 Pa roll recON8 1/01-12/09 007_' Thomas $P 3'344 Billing records A y• _t 7/8.4-31.04 2007 --o`~} McLellan X22_" 2398 Pa roll records. a.U. + 10/OQ-12/00 2007 - Thomas tr, 24/2 Y Bank staterettta #F-'132 .nut 7196-6/91 2007..- _Glenn Q Si natures.Authorizin D,sfraot>:on - ~r D Head Ci 'DtY~ ;f T _ Ci tto>i ey pa enf Destroyed By Date: t'1 Lo late:, l f. Cl Date: (t q j Date: - k X • r RECORDS. DESTRUCTION NOTICE FOR CITY OF,UKIAH Date: 8/17/08 De~'artrnent: Finance Records Coordinator: JoAnne Currie, Deputy City Clerk Current retention schedules show that the records listed are now ready for -destruction, Instructions: 1. Reviewthis listing ` 2. Obtain Department Head's Signature. 3. Return this notice, signed, to Deputy City Clerk. Thank you for your cooperation in beeping our records management system working smoothly and legally. Linda Brown, City Clerk and JoAnne Currie, Deputy City Clerk LOCATION BOX RECORD TITLE r DATES • RETENTION DATES COMMENTS Lr 927, 2403 Journal vouchers U 7/97-10/98 2008 1/10 None , r, 995 2470 Conf. payroll checks copies f, K 7/02,-1, _ 2 200 2zD MacFarland DLL 1001 3359 Cash receipts edit list 1/05-1 /05 2008 a~ Norris a~ p~ 1005 2481 Conf. Payroll timeshedts 12101-0102. 2008 ck 11 Stocke 0 ~ a 1042 3363 Misc AR billin 1/00 12/0.5 2008 a t~Y atc4 Norris 0V_ O'z 1043 3364 Misc AR billing •V 6/05-10105 2008 Norris ~k a 1047. 3376 Biflin records 4-14 3/06-4/06, 2008 Dk McLellan 11c, 1053 3382 1 Billino records Sianatures Authorizina Destruction D ead Date: Ci Cler Date: f i A erne Date: 2 j J Destroyed By Date: S 1/04-12/04 1112008 ale- Administration/Record Retention/00 form recordsdestructionnotice RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: 9/17108 Department: Finance Records Coordinator: JoAnne Currie, Deputy City Clerk . Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to Deputy City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, City Clerk and JoAnne Currie, Deputy City Clerk LOCATION BOX RECORD TITLE DATES RETENTION DATES COMMENTS 1065-_ 3394 Billie records -Au k 7 10/05-'12105 200 ck McLellan i 1079. 2555 Conf. closed business licensesT 1102-12/02 2008 ok- Norris J ot~. 1080. 2556 AP reports + 7/01-12/01 2418$-7W1 -ok Sechrest 0 -1094- 2570 Conf. cash receipt re istersAu + 8/02-9/02 2008 ox, Babcock oxr-. 1095* 2571 Conf: cash receipt registers 7/02-8/02 2008 ovk- Babcock 0% 1096. 2572 Conf. cash receipt registers 9/02-10/02 2008 c) Y- Babcock 0k- 1097 2573 Conf. cash receipt registers 11/02-12/02 2008 o v, Babcock by 1098 2574 Conf. cash receipt registers 12/02-1/03 2008 o v- Babcock C>V- 1099 2575 Conf. cash receipt registers 2/03=3/03 2008 Oil-- Babcock o%-- 1105 2581 Conf. business licenses 1/01-8/02 2008 c> v- Norris a 1110 2586 CoQf.-DUI's 1/02-12/03 2008 0V-- Norris c>k 1112 2588 Conf. AR billing 7/02-12/02, vv-' Norris 1113 2589 Conf. AR billing 1/02-6102 2008 Ok- Norris a 1114 2590 Conf. AR billing 4/01-12/02 2008 oV- Norris olz- 1115 2591 Conf. AR billing 6101-12/01 2008 Dv.- Norris oK. 1125 2601 Conf. employee distribution 5 rs 5/03-6103 2008 v MacFarland L 01 1130 2606 Conf. employee distribution S % 1/03-6/03 2008 Z MacFarland a L- 1133 2609 Cant aid parking citations e 1/04-5104 20 0k2bo7 Norris o+~ 3' 3412 Health ins. Pmts A +4 2003-2004 -2998 i a MacFarland Sianatures Authorizina Destruction De t Head City Clerk Afit ne Destroyed By ate: j j i I 'Date: ie: I j t s t p Da ate: t 1 Administration/Record Retention/00 form recordsdestructionnotice RECORDS- DESTRUCTION NOTICE FOR CITY -OF'UKIAH, Date: 9117108 Department Finance Records Coordinator: JoAnne Currie, Deputy City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. Y 2. Obtain Department Head's Signature. 3. Return this notice, signed, to Deputy,CAy Clerk. ' Thank you for your cooperation in keeping our records nianagement system working smoothly and legally. Linda Brown, City Clerk and JoAnne Currie, Deputy City Clerk LOCATION BOX RECORD. TITLE DATES RETENTION DATE COMMENTS 44 ~ -go.. 101 1.1 121 2980 3284 3285 2049 2048 Financial tecords Misc. AR A L4+.2- Bad debt write-offs i Warrants aid . N? !d OL Abcd- Warrants aid rS 5103-6103 1997-2005 1195-12/01 7/97-6/98 7/97-6/98 ak 2008 2008 atc 2008 au- 2008 - nx- 2008 -cw- u 2008 - McLellan Norris McLellan Sechrest Sechrest Sechrest oKt IOU_ blz_ 014- 124• 125- 2047 2046 Warrants aid - Warrants aid 7/97-6/98 7/97-6/98 - a 2008 - ~k- ot~ 08 Sechrest Sechrest 014 C)tiL 126 127. 128- 139. 2045 2044 2042 2043 Warrants aid 11- Warrants aid Warrants aid Warrants aid 6198 7/97 7197-5/98 7197-619 7/97-6198 . - 20 2008 -ou. 2008 -bv- 2008 -o'er 2008-''u- Sechrest Sechrest Sechrest Sechrest a tL o+L. 0tL 0 IL 135• ..143. 145 147 148 1a0 1 3 0 18 199 2041 2040 3287 2039 2038 2037 29J 4 2989 3291 Warrants aid Warrants aid Had debt write-offs S Warrants aid 10 r Warrants aid Warrants aid w.. Bad debt write-offs rS 7/97-6/98 7197-6198 1193-12/01 7/97-6198 7/97-6198 7/97-6198 4/03-5103 .7/02-12/02 1/99-12/01 2008-ov, 2008. ok 2008-ok- 2008- 2008-&Y- 1112008 av.- 1998 av-11 -2008 cat-.. ti 2008 ak Sechrest McLellan Sechrest Sechrest Sechrest McLellan McLellan McLellan McLellan OIL- ot< atL Lo U_ 014- Q o o k. bk- 203 -240 2992 3294 Financial records u Bad dept write-offs 7 YS I -S rite-offs -7 L bt d d 1J01-6J01 1/99-12/01 2008 pIL 2008 ok7 McLellan McLellan 247 3296 t- w e Ba 5i natures Huinonzin v ~5LI Uf LIU1I Depa Head -city CI rk i Att#.ry Destroyed By '0 Date: l /j ~Z 1 `''Date: t q FD ate: a ate: Administration/Record Retention/00 form_recordsdestructionnotice RECORDS DESTRUCTION N()TICF FOR CITY OF I IKIAH I Date: 9/17/08 Department: Finance Records Coordina=CityClerk JoAnne Currie, DeUurrent retention schedules snow tnat the records fisted are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to Deputy City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally Linda Brown, City Clerk and JoAnne Currie, Deputy City Clerk LOCATION BOX RECORD TITLE DATES RETENTION DATES COMMENTS 19 2971 Deposits, receipts A u -h 2003 2009 OK- McLellan 30' 3486 Payroll validation -t- -a- 1/07-6/07 -2'698 2214} cjt MacFarland 32 3487 Labor distribution reports Au-F.9.:, 1/07-6/07 -iQ4Q zixla MacFarland 38 3250 Billie and customer records ALf + 8/04-5/05 2013Q ID o v. McLellan 40 3488 GL interface +1,. 1/07-6/07 ,'t01o of MacFarland 65 3251 Federal and state reports Au + 4- 1998-2004 2NZ 2b ib b k MaeFarland ; 139 2981 Utili mt stubs A +,q- 8/03-9/03 2009 ov, McLellan 142 3286 Cash receipts stubs 6104-6/04 2009 oK- McLellan 178 2988 Utility mt stubs . 6/08-8/03 2009 av. McLellan 205 3292 Cash receipts stubs + q 7/04-8/04 2009 c k- McLellan 242 3295 Cash receipts stubs 3/04-3/04 2009 ok McLellan 243 2127 Expenditure guideline it) rs 1/99-12/99 2SQ ?-Djo 0 None 244 2128 Revenue & expenditure uid(zline 1/96-12/.97 298 ZooB bK None 249 2130 Bank statement 74tL+5 4/96-12199 ZeBs 2jDo V None 25-1 3297 Cash receipts stubs -1- 4/04-5/04 2009 ov' McLellan a 291 3000 Business license eat re ister -4s 1/03-5/04 2009 Norris 367 3541 Bids ? 7/3-6/04 2009 Thiele 392 3011 Emer. response booking fees 1104-12/04 20 av- Norris 419 3014 Checks' u ` 1103-6/03 2009 o MacFarland 424 3016 Deposits, receipts -Au + 14 10/03-11/03 2009 67 Babcock 426 3017 Deposits, receipts 1/04-12/04 lol,00~ Babcock 440 3022 Deposits, receipts 9103-10/03 2009 tiv- Babcock , 441, 3023 Deposits, receipts 3/04-4/04 2009 op- -t- Babcock Signatures Authorizing Destruction D t Head Date: City Clerk 1 ttorn Date: l2-Z2- - 01 Destroyed By Date: )k yk sx.. a;~c Administration/Record Retention/00 form recordsdestructionnotice RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: 9/17108 Department: Finance Records Coordinator: Currie, Deputy City Clerk urrent retention schedules show that the records listed ar`e nndy for .destruction. W Instructions: 1. Review this listing. r..; r . 2. Obtain Department Head's Signature. 3. Return this notice, signed, to Deputy City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Linda Brown, City Clerk and JoAnne Currie, Deputy City Clerk LOCATION BOX RECORD TITLE DATES RETENTION DATE COMMENTS 262 3299 Bad debt write-offs 2 r< 1/99-12/01 -2088- McLellan y 290. 3209 Cash receipts edit list 7/03-11103 2008 McCann 333 ~ 3?18 Paid r ark~nfl c+t~: is ns 1 2 Norris s._ _ . .......ter. .z.. r._.-_......,~1 _ 340 3 Parkin ci ti~~s~bilLas d- 1/C4 6/05 9 a ok Dorris 2446 : 40,7 3012 ort & misc. payment books Au 12"C2-1/04 '-'IC b Uv.ris 437 3303 Is,inq records %;9 j/Q5 2008 McLe Ian 472 3305 Cash recei is editli t 2 2/05-6/0 2008 dk. McLellan 476 3256 Payroll validation, more 10105-12/05 2888 , MacFarland 479 3258 Payroll validation, more 7/05-9/05 -2G" MacFarland , 487 3306 Cash receipts edit list A 10104-6/05 2008 rate McLellan 492 3264 28i11iria and customer record -h2 3/05-6/05 2008 o k. McLellan + r _ 513• 3030 Parkin citations Ca :k 1/05-6/05 ..2995 - dk- 2txnq Norris + 52Q 3309 Billing records 1/98-6105 2008 0>< 7~ McLellan c 534 2036 Cash receipt stubs u+ 5103-6/03 2008 ok- Babcock c 535 3037 Cash receipt stubs A u + 6/03-7/03 2.9~ okc. Babcock t 536. 3310 Reports-federal & state tax : /tut 11/01-12/03 2008 (0 Sechrest 543 3314 Cash .recei t edit list u f Z 3/04-1105. 2008. ott. McLellan t 546 3042 Cash receipt stubs-counter Au-t4 12104-5/03 2008 0 Babcock Signatures Authorizina Destruction De t Head Date. /2--/ City Clerk ~.sL Date:(), Jul -0~f 'ty Atto ney Date: /Z- 7'2 ^ 0 c7 Destroyed By Date; 7k Zs k - 1 o k, a~ ~k y tC, a~ Administration/Record Retention/00 form recordsdestructionnotice RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date:. 9/17/08. Department: Finance Records Coordinator: JoAnne Currie, Deputy City Clerk Current retention schedules show that the records listed are now readv for destruction. pl- Instructions: 1. Review this listing. 2: Obtain Department Head's Signature. 3. Return this notice, signed, to Deputy City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally Linda Brown, City Clerk and JoAnne Currie, Deputy City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 702 711 3338 19$1 Cash ro'CeM st . bs u-F ConfiL in ' - -1 .'11111 -do s~ 1105-1/05 r'7j98-6/99 of - 2 200 McLellan Sechre:st 725 31'34 Accu ~l eports ( 7703-12/03 n0, bv- CID Sechrest -737. 2007 FinanciL-;'r ` 7197-6198 2008 ? Glenn 748 3454 Nayroi; vali(~ `ion 1105-6105 2005 - Hall 7.67 3149 Bi€lin /ciistoniri, receipts A 7104-7105 2 toe- 2-OVq Babcock 771 3151 Cash receipts stubs 2/04 200'8 Ole- Babcock 7,87 3153 Cash receipts stubs 1/03-1/04 20tT~ 0V- Babcock 790 ` 1 3154 Cash recei is stubs 11/03-12/03 20M 'Babcock 807. 3167 GL interfa:ca v tD~ 1/05-6105 2008 Hal) 8.12 3169 Labor distribution u+'D 1/05-6/05 2008 Ok Flail ` 8,45 2321 Confidential utility a mentsA 1/01-2/01 200 ov- McLellan , 851 2327 Confidential utility payments 3101-4/01 200$ ote, McLellan e 856 2332 Tim-ghee s #q ± 3101-10101 20 iD Thomas a58 2334 Tim,ishe ts, ~!ch ck cg~~a€e y<<I°+,, 9/00. 12101 _20GRqok Thomas 860 ?`01-3101 McLellan 861 C ui [t I-• F + rL~ 10101-111Q-. - McLellan $65 McLellan e 866- '2 7/01.9/01 + of w McLellan c 869 ,5 Gont, 7/01-9101 ' McLellan 917 36111 Prod uctiv~!r +aQluct€ve re sort -1/07-12/07 2000,- MacFarland c 918 2394 =1/01_12/01 20( Thomas r Sicanatures Authorizina Destruction rK: k,. ~~vr _i-.~'=_ • .,.:~+3':w...:.t,"i`~F'+ii.:r :k,i~:. Ad min i=tration1Re:1-,nrd t~°tE ti'~~t`(' ~ i~ came rdsc ytr>icfiicnnc~tir D K ~1L )V- Die. K- ?K 4 >L k iL I RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: 9116108 Department: Public Utilities Records Coordinator: JoAnne Currie, Deputy City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, to Deputy City Clerk. Thank you for your cooperation in keeping our records managem ent system working smoothly and legally, Linda Brown, City Clerk and JoAnne Currie, Deputy City Clerk LOCATION SOX RECORD TITLE DATES RETENTION COMMENTS DATE 526 1389 Litigation fiias 1986-1990 2000 1L None ` 81 1692 NCPA Power bills 1995-1996 2001 o V- Barnes 420' 1638 NCPA commission-mt minutes 1995-1996 2001 ot1. Barnes -312.- 1673 TANG monthly comm. meetings 1992-1996 2002 Barnes 193 872 Warmsprings dam, more None None Roper 403- 942 Hydro electric files, more None None OV, Roper 428 966. Water sample reports None None None 431 1306 Environ Impact statements, more 8/84-4/88 None Scott G..,,.,+roc fl, i+hnri-rm^ r)ac+mt-finn Department Head City Clerk City Attorney Destroyed By Date: Date: Date: Date: Administration/Record Retention/00 form_recordsdestructionnotice t' n _ • ,-.+..r'D'e,z _ r~!im yr, i-5hti;. ~ `x rt} rb ._,,.:,N`; t _