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HomeMy WebLinkAboutDoble Thomas & Associates, Inc. 2008-03-20AGREEMENTFOR PROFESSIONAL CONSULTING SERVICES This Agreement, made and entered into this 20t day of 'i'i_ ' -&k,, 2008 ("Effective Date"), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and DobleThomas & Associates, Inc., a 41 rc°tv [sole proprietorship, corporation, partnership, limited partnership, limited liability company, etc] organized and in good standing under the laws of the state of California, hereinafter referred to as "Consultant". RECITALS This Agreement is predicated on the following facts: a. City requires consulting services related to preparation of a GIS Curb Ramp and Storm Drain Inventory in accordance with the City of Ukiah's request for proposals for the GIS Curb Ramp and Storm Drain Inventory. b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement. C. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement. TERMS OF AGREEMENT 1.0 DESCRIPTION OF PROJECT 1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A"). 2.0 SCOPE OF SERVICES 2.1 As set forth in Attachment "A". 2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement. 3.0 CONDUCT OF WORK 3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services within 106 calendar days from receipt of the Notice to Proceed. GIS Curb Ramp & Storm Drain Inventory - DobleThomas & Associates, Inc. Std - ProfSvcsAgreement-February 4, 2008 PAGE I OF 8 Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation. 4.0 COMPENSATION FOR SERVICES 4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $47,610. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment B, which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment B. Consultant shall complete the Scope of Work for the not-to- exceed guaranteed maximum, even if actual time and expenses exceed that amount. 4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of-Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement. 4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in Section 4.1. 4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed. 5.0 ASSURANCES OF CONSULTANT 5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose. It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed. Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and GIS Curb Ramp & Storm Drain Inventory - DobleThomas & Associates, Inc. Std - ProtSvcsAgreement-February 4, 2008 PAGE 2 OF 8 interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City. Consultant shall pay all estimated and actual federal and state income and self- employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit. Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement. 5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City's local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager's determination. 6.0 INDEMNIFICATION 6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement. A. Minimum Scope of Insurance Coverage shall be at least as broad as: Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 00 01 11 85. 2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025. 3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance. 4. Errors and Omissions liability insurance appropriate to the consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability. GIS Curb Ramp & Storm Drain Inventory - DobleThomas & Associates, Inc. Std - ProfSvcsAgreement-February 4, 2008 PAGE 3 OF 8 B. Minimum Limits of Insurance Consultant shall maintain limits no less than: General Liability: $2,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit. 2. Automobile Liability: $2,000,000 combined single limit per accident for bodily injury and property damage. 3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. 4. Errors and Omissions liability: $1,000,000 per occurrence. C. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: General Liability and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the GIS Curb Ramp & Storm Drain Inventory - DobleThomas & Associates, Inc. Std - ProfSvcsAgreement-February 4, 2008 PAGE 4 OF 8 City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it. C. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement. 3. Professional Liability Coverage If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend from March 15, 2008 to July 15, 2008. 4. All Coverages Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. E. Acceptability of Insurers Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating. F. Verification of Coverage Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be substituted. All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall GIS Curb Ramp & Storm Drain Inventory - DobleThomas & Associates, Inc. Std - ProfSvcsAgreement-February 4, 2008 PAGE 5 OF 8 have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium. G. Subcontractors If Consultant uses subcontractors or sub-consultants, it shall cover them under its policies or require them to separately comply with the insurance requirements set forth in this Paragraph 6.1. 6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to the performance of services under this contract by Consultant, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City. "Indemnify," as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses. References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors. 7.0 CONTRACT PROVISIONS 7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A". All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City. 7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County. 7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties. 7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. GIS Curb Ramp & Storm Drain Inventory - DobleThomas & Associates, Inc. Std - ProfSvcsAgreement-February 4, 2008 PAGE 6 OF 8 7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing. 7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without City's prior written consent. 7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself. 7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the non-breaching fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as a result of Consultant's breach of contract. 7.9 Duplicate Originals. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. When so signed, each such document shall be admissible in administrative or judicial proceedings as proof of the terms of the Agreement between the parties. 8.0 NOTICES Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows: TIM ERIKSEN, DIRECTOR OF PUBLIC WORKS / CITY ENGINEER CITY OF UKIAH DEPT. OF PUBLIC WORKS 300 SEMINARY AVENUE UKIAH, CALIFORNIA 95482-5400 BRADLEY A. THOMAS, PRESIDENT DOBLE THOMAS & ASSOCIATES, INC. 134 S. CLOVERDALE BLVD. CLOVERDALE, CA 95425 GIS Curb Ramp & Storm Drain Inventory - DobleThomas & Associates, Inc. Std - ProtSvcsAgreement-February 4, 2008 PAGE 7 OF 8 9.0 SIGNATURES IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date: GIS Curb Ramp & Storm Drain Inventory - DobleThomas & Associates, Inc. Std - ProlSvcsAgreement-February 4, 2008 PAGE 8 OF 8 I Affachment 134 S. Cloverdale Blvd. Cloverdale, CA 95425 9091 Windsor Road Windsor, CA 95492 Phone: (707) 894-3182 Facsimile: t707) 894-4240 ,,v N%vDobleThomas.com 6ran,h o/Jigs in Windsorand Guerne,ille' Phone: (7071838-4290 Facsimile: (707) 838-4790 wAmTheMapStore.com OPEN DAILY FROM I OAM - 6PM di f I' 22 February 2008 RICHARD J. SEANOR CITY OF UKIAH PUBLIC WORKS DEPARTMENT 300 Seminary Drive Ukiah, Ca 95482 Dear Richard, Proposal to Provide Professional Services GIS Curb Ramp & Storm Drain Inventory CITY OF UKIAH I am pleased to offer our proposal for professional services in connection with your GIS Curb Ramp & Storm Drain Inventory Project. Our proposal to you is in full compliance with your RFP with no exception. We all look forward to being of assistance to you with the data collection and the specified work products so very important to you and your departments. Our company began several years ago to bring together the persomnel and expertise to fulfill an assignment of this type. DobleThomas & Associates opened The Map Store in 2002 to begin the process of applying emerging technologies to the traditional methods of rendering professional land surveying and civil engineering services. The store has developed an expertise in the implementation of GIS and has applied this knowledge most recently to the wine industries of Sonoma County and the State of Oregon. With several key personnel and an office in the City of Ukiah, I feel we are also positioned well to provide unsurpassed support as specified in your scope of services in a timely and economical manner. Please do not hesitate to call me if you need further information or any clarification to our submittal and I thank you for the opportunity to be of service. Very truly yours, DobleThomas & Associates, Inc. Bradley A. Thomas, PLS President 134 S. Cloverdale Blvd. 9091 Mindsor Road Cloverdale, CA 95425 Windsor, CA 95492 I r~ l Phone: (707) 894-3182 Phone: (7071838-4290 j i' Facsimile: 1707) 894-4240 Facsimile: (707) 838-4790 E 5% ' j vmv.DobleThomas.com w<mThelvlapStore.com L'PJ +Fti arty W Branch OJJias in Windsor and Guemeoille OPEN DAILY FROM I OAM - 6PM Project Team and Key Personnel Bradley A. Thomas, PLS, Licensed as a California Licensed Land Surveyor in 1984, Brad is President of DobleThomas & Associates, Inc. and President of The Map Store, Inc. Since 1993, Brad has also been the Vice President of Delta Geomatics Corp, an aerial photograrnmetry firm with offices in Santa Rosa. Jordan H. Thomas - Project Manager Jordan has 5 years experience creating the highest quality mapping and GIS system. He has been project manager for several years of The Map Store's viticultural mapping project www.winemap.orwhich has mapped thousands of vineyard and winery locations in California and Oregon using GPS, GIS, and web applications. Kevin A. Roble - Senior Project Manager/Government Relations Kevin has over 6.5 years of experience in land development project review with the County of Sonoma, with a specific knowledge of storm water quality design, flood control design, master planning, and public policy administration. He has been a senior project manager, and has handled most of the strategic planning and government relations work within our firm since 2006. He is also the Branch Manager of our Ukiah office, and is a resident in the City of Ukiah. Thomas A. Bruns, PLS - Project Manager/Field Staff Coordinator Torn has 21 years of experience directing field staff, and managing mapping projects, he also has been project manager for several years providing sub-consultant mapping services for the Sonoma County Water Agency for the Santa Rosa Creek Ecosystem Restoration and Flood Damage Reduction Feasibility Shady. Scott G. Lowrie - GIS Analyst Scott is an experienced GIS analyst specializing in the publication of high quality maps based on GIS data. Projects completed by Scott have including conversion of access, excel, and SQL databases into ESRI shapefiles, digitization of hardcopy maps into GIS layers, and custom land management mapping. Arsen Yeremin - Database Programmer Arsen has 7 years experience building modeling and managing the databases running corporate websites and applications. He training in numerous programming languages has lead to the development of many applications that improve the efficiency of The Map Store's mapping programs. 134 S. Cloverdale Blvd. Cloverdale, CA 95425 Rhone: (7071 894-3 1 82 Facsimile: 17071894-4240 wwwDoWeThomas.com Brunch Ofthes in Windsor mid Guerneville- 9091 k indsor Road Windsor, CA 95492 Phone: (707) 838-4290 Facsimile: (707) 838-4790 www.ThdMapStore.com OPEN DAILY FROM I OAM - GPM i t1J ,Al Project r®c a Schedule (March 6 to March 7) Attend pre-project kick-off meeting: Introduce project team leaders, present schedule, obtain all of the available City of Ukiah data-determine key city staff point of contact- exchange contact information, and develop working protocols. (March 7 to March 14) Review and evaluate existing City of Uldah data: Assess the quality of the data contained in the current storm drain and ramp inventories including a review of collection methods, file management, and interoperability. (March 14 to March 28) Incorporate the City of Uldah curb ramp database into the City's GIS program: Using aerial photography, street centerlines, and parcel lines (all provided by City of Ukiah) we will locate each curb ramp record in the access curb ramp database and create a corresponding location on new GIS ramp layer. Each location is attributed with a corresponding access record number. 1067 ramp locations will be created in this manner. Access database tables are imported into the GIS system and joined to ramp layer via a common key. (March 28 to April 4) Develop GIS mapping to show locations of existing and needed curb ramps: A comparison study is performed using the newly generated ramp layer, aerial photography, street centerlines, and parcel lines, to locate needed curb ramps based on criteria provided by City of Ukiah. (March 7 to March 14) Develop storm drain inventory to include invert elevations of curb inlets and storm drain manholes, determine size and pipe material for storm drains, identify storm drain locations: Digitize and geo-rectify the data using the Uldah Storm Drain System Map provided by the City. Using this rectified map, aerial photography, street centerlines, and parcel lines, create a storm drain data collection plan identifying likely locations of existing storm drain systems. The storm drain data collection plan will consist of a grid of the city of Ukiah to guide data collection efforts and a layer of data indicating likely locations to be loaded on map data collection units (March 17 to April 28) Develop storm drain inventory to include invert elevations of curb inlets and storm drain manholes, determine size and pipe material for storm drains, identify storm drain locations: (continued) Field staff will visit drainage locations shown on the City of Ukiah Strom Drain System Map and record attributes on map data collection units. It is anticipated that the following attributes would be collected: Location Number (internal use only), Location ID (As directed by City staff) Invert elevations (relative measurement taken from ground surface), Pipe size, and Material, and Curb inlet dimensions. (March 17 to April 28) Incorporate aforementioned storm drain inventory information as a separate layer in the City's GIS program: Data collected by field staff on map and the data collection unit is imported into GIS system after each day of data collection. Map data is published online in a web application that displays the locations collected so far and the attributes collected for each location. This allows the City staff to monitor data collection progress and recommend course correction mid stream. (April 28 to May 5) Provide GIS mapping to show locations of curb inlets, storm drain manholes, storm drains, and storm drain outfall locations: Using the City of Ukiah Aerial 2 ft. contour mapping, absolute invert locations are calculated for all invert elevations collected. Using data collected by field staff, linear representation of storm drain system is drafted for GIS system. (May 5 to May 14) Prepare a final report to document work completed for the GIS Curb Ramp and Storm Drain Inventory: Detailed instructions will explain the database organization and procedures for adding additional information to GIS layers. We will provide an analysis of needed curb ramps within the city, along with recommendations for future integration and data collection endeavors the city might undertake. (May 14 to May 16) Deliverables as follows Provide 10 copies of the Final Report 1 reproducible master copy of Final Report 1 electronic copy (PDF) of the final GIS Curb Ramp & Storm Drain Inventory report. Provide a CD with all data and GIS layers. 134 S. Cloverdale Blvd. Cloverdale, CA 95425 Phone: (707) 894-3182 Facsimile: (707) 891-4210 wwwDobleThotiias.coni Mardi OffiLIS rn Windsor and Garrnevi(te - E,WIBIT v®A Scope of Services and Fees: Hourly rates in accordance with attached Exhibit "B" Costs shown herein are a "Not to Exceed Fee" 9091 Mindsor Road Windsor, CA 95492 Phone: (707) 838-4290 Facsimile: (707) 838-4790 wwsvThdMapStore.com OPEN DAILY FROM I OAM - GPM y ~ ` l Attend Pre-Project Kick-off Meeting $ 1,570 Consultant estimated one meeting with the following team members present: Principle DobleThomas & Associates, Project Manager, and GIS Analyst. Review and evaluate existing City of Ukiah data: $ 440 Consultant estimates that approximately 4 hours of project management staff time to review and evaluate the exiting data provided by the City. Incorporate the City of Ukiah curb ramp database into the City's GIS program: $ 5,760 Consultant estimates approximately 64 hours of GIS Analyst staff time to complete this task. Develop GIS mapping to show locations of existing and needed curb ramps: $ 1,440 Consultant estimates approximately 16 hours of GIS Analyst staff time to complete this task. Develop storm drain inventory to include invert elevations of curb inlets and storm drain manholes, determine size and pipe material for storm drains, identify storm drain locations: $ 28,440 Consultant estimates approximately 16 hours of GIS Analyst staff time, and approximately 120 hours of Field Crew time to complete this task. NOTE: Survey to be conducted by professional survey field crew familiar with standard traffic control and safety methods. All measurements to be professionally recorded. If true invert and flow line elevations are desired in the fixture, only an elevation to the top of manhole or inlet is needed Incorporate aforementioned storm drain inventory information as a separate layer in the City's GIS program: $ 3,780 Consultant estimates approximately 42 hours of GIS Analyst staff time to complete this task. Develop database inventory of curb ramps and storm drains including curb inlet and storm drain manhole invert elevations: No Cost Consultant estimates that this task would be accomplished through the completion of the previous tasks listed above. 134 S. Cloverdale Blvd. Cloverdale, CA 95425 Phone: (707) 894-3182 Facsimile: (707) 894-4240 w,AvDohleThomas.com Branch O(jia5 in Windsor and Guerneville 9091 Windsor Road Windsor, CA 95492 Phone: (707) 838-4290 Facsimile: f707) 838-4790 vAVwTheMapStore.com OPEN DAILY FROM I QAM - 6PM i I All EXHIBIT /I Scope of Services and Fees: Hourly rates in accordance with attached Exhibit "B" Costs shown herein are a "Not to Exceed Fee" Provide GIS mapping to show locations of curb inlets, storm drain manholes, storm drains, and storm drain outfall locations: $ 2,880 Consultant estimates approximately 24 hours of GIS Analyst staff time to calculate absolute invert elevations from the City of Ukiah Aerial Mapping, and Invert measurements collected in the field. In addition it is expected that approximately 8 hours of GIS Analyst staff time will be required to draft the linear representation of the storm drain network for the GIS system. Prepare a final report to document work completed for the GIS Curb Ramp and Storm Drain Inventory: $ 3,300 Consultant estimates approximately 30 hours of Project Manager Staff time to prepare the Final Report. Total Project Cost $ 47,610 Some costs included herein are based on the data provided by the City of Ukiah. The data referenced has not been qualified by DobleThomas & Associates. 134 S. Cloverdale Blvd. Cloverdale, CA 95425 Phone: (7071 894-3 1 82 Facsimile: (707) 894-4240 w'vrw. DobleThom as.com Branch Offices in Windsor and Gnenaville EIBIT rv STANDARD FEE SCHEDULE - Effective January 2008 9091 Windsor Road j Windsor, CA 95492 1 Phone: (707) 838-4290 A ` yr)J Facsimile: 17071 838-4790 ~j mmTheMapStore.com OPEN DAILY FROM I OAM - 6Ph1 - Compensation to DobleThomas & Associates, Inc. is calculated as follows: L PERSONNEL SERVICE FEE Standard hourly rates OFFICE SUPPORT SERVICES Principal Senior Project Manager, Licensed Surveyor or Engineer Project Manager, Senior Designer GIS Analyst Clerical office services including word processing FIELD SUPPORT SERVICES Survey Crew Rates with Electronic Total Station Survey Crew, two surveyors at standard rates Survey Crew, two surveyors at prevailing wage rates Survey Crew Rates with GPS RTK, Base & Rover Survey Crew, two surveyors at standard rates Survey Crew, two surveyors at prevailing wage rates $ 150.00 $ 125.00 $ 110.00 $ 90.00 $ 70.00 $ 225.00 $ 300.00 $ 275.00 $ 350.00 Standard hourly rates above are for straight time only. When authorized by client or required due to scheduling, overtime rates shall be one and one half (1.5) times said standard rates and Sunday and holiday rates shall be three (3.0) times said standard rates. II. MISCELLANEOUS FEES Pick-up and delivery services $ 70.00 per hour Subcontracted services cost plus 15% Living and incidental expenses when traveling cost plus 15% Long distance telephone cost plus 15% Colnlnercial delivery services cost plus 15% Outside printing (blueprints, photocopies, etc.) cost plus 15% Other costs incurred at client's request cost plus 15% III. PAY ENT Invoices transmitted are DUE UPON RECEIPT payable to: DobleThomas & Associates, Inc. IV. SUPERSEDED FEE SCHEDULE Our Standard Fee Schedule is updated periodically and is subject to change. ;t 134 S. Cloverdale Blvd. 9091 Windsor Road 1 Cloverdale, CA 95425 Windsor, CA 95492 1 Phone: (707) 894-3182 Phone: (707) 838-4290 racsimile: (707) 894-4240 Facsimile: 1707) 838-4790 wwwDohleThomas.com wTheMapStore.com Branch Offices in U`indsor and Guenmcilla OPEN DAILY FROM I OAM - 6PM List of Projects and lReferences Sonoma County GIS Viticulture Mapping, 2006 Sonoma, CA Built GIS database of vineyard & winery locations Contract amount $40, 000 Reference: Nick Frey Sonoma County Winegrape Commission 420 Aviation Blvd., Suite 106, Santa Rosa, CA 95403 Phone: 707-522-5861 Oregon State GIS Viticulture Mapping, 2007 Oregon Built GIS database of vineyard & winery locations Contract amount $85, 000 Reference: Hannelore Buckenmeyer 200 NW Naito Parkway, Suite 400 Portland, OR 97209 Phone: (503) 228.8336 ext 23 Sonoma County Water Agency Santa Rosa, Ca Santa Rosa Creek Survey & Mapping, Contract amount $750, 000 Reference: Phil Wadsworth Sonoma County Water Agency - Flood & Drainage Section 404 Aviation Boulevard, Santa Rosa, CA 95403 Phone: 707-526-5370 or 707-547-1900 Laguna De Santa Rosa Thalweg Profile Survey Contract amount $50, 000 Reference: Patrick Von Elm Sonoma County Water Agency 404 Aviation Boulevard, Santa Rosa, CA 95403 Phone: 707-526-5370 or 707-547-1900 City of Cloverdale Cloverdale, Ca Photogrammetric Mapping and Orthophotos Contract amount $30, 000 Reference: Bruce Kibby 126 N. Cloverdale Blvd. Cloverdale, CA 95425 Phone: 707/894-1701 Citywide Survey Control and Record of Survey Map Contract amount $30, 000 Reference: John Wanger 126 N. Cloverdale Blvd. Cloverdale, CA 95425 Phone: 707/894-1701 Key Personnel Name: BRADLEY A. THOMAS, PLS 1984 State of California Licensed Land Surveyor No. 5520 Positions: President: DobleThomas & Associates, Inc. (Current) 134 S. Cloverdale Blvd. Cloverdale, CA 95425 Vice President: DELTA GEOATICS CORPORATION 837 Fifth Street Santa Rosa, California 95404 Work History: 2003 - Present THE MAP STORE, INC. Windsor President 2000 - Present DOBLETOMAS & ASSOCIATES, INC. Cloverdale President 1989- 2000 BRADLEY A. THOMAS AND ASSOCIATES Windsor Owner & Principal 1987 - 1989 HOGAN SCOC and ASSOCIATES Sebastopol Project manager 1985 - 1987 LAND SCIENCE, Inc. Newport Beach President & CEO 1983 - 1985 RMG ENGINEERING Irvine Project manager 1979 - 1983 ARTGE ENGINEERING Huntington Beach Chief of Surveys 1978 - 1979 BOYLE ENGINEERING Newport Beach Engineering drafting and design 1977 - 1988 LOWRY and ASSOCIATES Irvine Engineering drafting 1975 - 1977 TRICO ENGINEERING Fountain Hills, AZ. Survey party member 1974 - 1975 BUCKEYE LAND SURVEYING Coshocton, OH. Surveyor's apprentice Association Affiliations California Land Surveyor's Association, State and Local Chapters Affiliate Member-American Institute of Architects Redwood Empire Chapter Board member - Cloverdale Chamber of Commerce Past President- Cloverdale Rotary Club Past Vice President-Old Downtown Windsor B.I.D. Affiliate Member-North Coast Builders Exchange Affiliate Member-Sonoma County Bar Association Member-International Map Trade Association Key Personnel Name: JORDAN H. THOMAS Positions: Project Manager: The Map Store, Inc. (Current) 9091 Windsor Road Windsor, CA 95492 Pertinent Project History: 2007 OREGON STATE GIS VITICULTURE MAPPING Oregon Built GIS database of vineyard & winery locations 2006 SONOMA COUNTY GIS VITICULTURE MAPPING Sonoma, CA Built GIS database of vineyard & winery locations Association Affiliations Member Santa Rosa ArcGIS User Group Affiliate Member-North Coast Builders Exchange Affiliate Member-Sonoma County Bar Association Member-International Map Trade Association f ail 3 Key Personnel Name: KEVIN A. DOBLE Positions: Senior Project Manager (Current) Government Relations Storm Water Specialist DobleThomas & Associates, Inc. Land Surveying, Civil Engineering, Mapping 134 S. Cloverdale Blvd. Cloverdale, CA 95425 Branch Manager DobleThomas & Associates, Inc. Land Surveying, Civil Engineering, Mapping Ukiah Branch Office 216 W. Perkins St., Suite 101 Ukiah, CA 95482 Work 2006 - Present DOBLETIIOMAS & ASSOCIATES, INC. Project Manager/Government Relations/Strom Water Specialist 1999 -2006 SONOA COUNTY PERMIT AND RESOURCE MANAGEMENT Drainage Review/Storm Water Section 1998 -1999 SONOMA COUNTY TRANSPORTATION & PUBLIC WORKS Survey Technician/Engineering Aide 1997-1998 WISE CONSTRUCTION COMPANY, INC. Utility Associates 1989-1997 LUCKY STORES, INC. Journeyman Clerk 1988 -1992 RD&ASSOCIATES Surveying/Engineering Technician Association Affiliations Cloverdale Santa Rosa Santa Rosa Santa Rosa Sebastopol/Petaluma Sebastopol Sonoma County Grading Ordinance Working Group - Resource Member Draft Sonoma County Grading, Drainage, and Erosion Prevention Standards - Lead Author Santa Rosa Area Standard Urban Stormwater Mitigation Plan (SUSMP) - Project Team Sonoma County NPDES Phase II Permit Annual Reporting -T I- e Personnel Name: THOMAS A. BRUNS, PLS 1982 State of California Licensed Land Surveyor No. 5088 Positions: Project Manager: DobleThomas & Associates, Inc. (Current) 134 S. Cloverdale Blvd. Cloverdale, CA 95425 Education: A. S. Degree from the Santa Rosa Junior College in 1979 Work History: May 2001 - Present DOBLETHOMAS and ASSOCIATES, INC. Cloverdale, CA Project Manager 1995 - 2001 NORTH BAY LAND SURVEYORS Forestville, CA Survey Party Chief 1991 -1995 SELF-EMPLOYED Santa Rosa, CA Surveyor 1987 -1991 OPERATING ENGINEERS LOCAL 3 Santa Rosa, CA Survey Party Chief 1985 - 1987 WROTE SURVEYING SOFTWARE FOR Santa Rosa, CA HP-41 CALCULATOR, TOMSROM1 1981 -1985 MITCHELL & HERYFO Santa Rosa, CA Survey Parry Chief 1977 -1981 VARIOUS COMPANIES Sonoma County, CA Survey Crews 1967 -1970 U.S. ARMY Honorable Discharge Assoc iation Affiliations California Land Surveyor's Association, State & Local Chapters Key Personnel Name: Scott G. Lowrie Positions: GIS Analyst: The Map Store, Inc. (Current) 9091 Windsor Road Windsor, CA 95492 Education: B.S. Geography - Sonoma State University - 2007 Pertinent Project History: 2007 OREGON STATE GIS VITICULTURE MAPPING Oregon Built GIS database of vineyard & winery locations 2006 SONOMA COUNTY GIS VITICULTURE MAPPING Sonoma, CA Built GIS database of vineyard & winery locations Association Affiliations Member Santa Rosa ArcGIS User Group Affiliate Member-North Coast Builders Exchange Affiliate Member-Sonoma County Bar Association Member-International Map Trade Association 5 Key ers®el Name: Arsen Yeremin Positions: ]Database Programmer: The Map Store, Inc. (Current) 9091 Windsor Road Windsor, CA 95404 Work History: May 2006 - Present THE MAP STOKE, INC. Database Programmer 2003 -2006 HANN'S ON SOFTWARE, INC. Database Programmer 1999 -2003 ACCERRA Software Engineer Windsor, CA Santa Rosa, CA Santa Rosa, CA Atfac ment # 134 S. Cloverdale Blvd. Cloverdale, CA 95425 Phone: (707) 894-3 1 82 Facsimile: (707) 894-4240 vnvw,DobleThomas.cc n Branch Offices in Windsor and Cuernem8le I I STANDARD FEE SCHEDULE - Effective January 2008 9091 Mridsor Road Windsor, CA 95492 Phone: (707) 838-4290 Facsimile: (707) 838-4790 %w,vTheMapStore.com OPEN DAILY FROM I OAM - 6PM Compensation to IDobleThoas & Associates, Inc. is calculated as follows: L PERSONNEL SERVICE FEE Standard hourly rates OFFICE SUPPORT SERVICES Principal $ 150.00 Senior Project Manager, Licensed Surveyor or Engineer $ 125.00 Project Manager, Senior Designer $ 110.00 GIS Analyst $ 90.00 Clerical office services including word processing $ 70.00 FIELD SUPPORT SERVICES Survey Crew hates with Electronic Total Station Survey Crew, two surveyors at standard rates $ 225.00 Survey Crew, two surveyors at prevailing wage rates $ 300.00 Survey Crew Rates with GPS RTK, Base & Rover Survey Crew, two surveyors at standard rates $ 275.00 Survey Crew, two surveyors at prevailing wage rates $ 350.00 Standard hourly rates above are for straight time only. When authorized by client or required due to scheduling, overtime rates shall be one and one half (1.5) times said standard rates and Sunday and holiday rates shall be three (3.0) times said standard rates. II. MISCELLANEOUS FEES Pick-up and delivery services $ 70.00 per hour Subcontracted services cost plus 15% Living and incidental expenses when traveling cost plus 15% Long distance telephone cost plus 15% Commercial delivery services cost plus 15% Outside printing (blueprints, photocopies, etc.) cost plus 15% Other costs incurred at client's request cost plus 15% III. PAYMENT Invoices transmitted are DUE UPON RECEIPT payable to: DobleThomas & Associates, Inc. IT. SUPERSEDED FEE SCHEDULE Our Standard Fee Schedule is updated periodically and is subject to change.