HomeMy WebLinkAboutCoastland Civil Engineering 2008-12-23December 29, 2008
Ms. Heidi Utterback
Coastland Civil Engineering
1400 Neotomas Avenue
Santa Rosa, CA 95405
RE: Notice to Proceed - Neighborhood Enhancement Plan for Clara Avenue, Lorraine
Street and Betty Street, and Clara Avenue Phase 1 Bid Documents
Dear Ms. Utterback:
Enclosed please find a fully executed original agreement for your files.
By this letter you are authorized to proceed with the work indentified in the subject
agreement, Attachment A, Scope of Work. The work authorized under this agreement
shall be completed within the time allotment identified in Section 3.1 of the Agreement. As
such, all work shall be completed no later than August 21, 2009.
I look forward to working with you on this project. Please do not hesitate to contact me at
(707) 463-6284 if you have any questions.
Sincerely,
Benjamin Kageyama
Senior Civil Engineer
enc.
cc: Tim Eriksen, Director of Public Works / City Engineer
Linda Brown, City Clerk
file
300 SEMINARY AVENUE UKIAH, CA 95482-5400
Phone# 707/463-6200 Fax# 707/463-6204 Web Address: www.cityofukiah.com
AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
[Design Professional]
This Agreement, made and entered into this 13fr4day of Pece ber , 2008 ("Effective
Date"), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and
COASTLAND CIVIL ENGINEERING, INC., a corporation organized and in good standing under
the laws of the state of California, hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to preparation of the Neighborhood
Enhancement Plan for Clara Avenue, Lorraine Street and Betty Street, and Clara
Avenue Phase 1 Bid Documents.
b. Consultant represents that it has the qualifications, skills, experience and proper license
to provide these services, and is willing to provide them according to the terms of this
Agreement.
C. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto
as Attachment "A", describing contract provisions for the project and setting forth the
completion dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the Consultant proposal dated October 23, 2008 and
in the attached Scope-of-Work (Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written
agreement between City and Consultant. The written Agreement shall be in the form of
an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required
by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete
such services within 231 days from receipt of the Notice to Proceed and in accordance
with the project schedule contained in Attachment "C". Consultant shall complete the
work to the City's reasonable satisfaction, even if contract disputes arise or Consultant
contends it is entitled to further compensation.
Design - ProfSvcsAgreement-March 14, 2008
PAGE 1 OF 8
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this
Agreement, Consultant shall be compensated on a time and expense basis not to
exceed a guaranteed maximum dollar amount of $72,006. Labor charges shall be
based upon hourly billing rates for the various classifications of personnel employed by
Consultant to perform the Scope of Work as set forth in the attached Attachment B,
which shall include all indirect costs and expenses of every kind or nature, except direct
expenses. The direct expenses and the fees to be charged for same shall be as set
forth in Attachment B. Consultant shall complete the Scope of Work for the not-to-
exceed guaranteed maximum, even if actual time and expenses exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the
Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in
compensation. "Changes to the Scope-of-Work" means different activities than those
described in Attachment "A" and not additional time to complete those activities than the
parties anticipated on the date they entered this Agreement.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a
portion of the work of this Agreement shall be approved by City prior to commencement
of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed
amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of invoice less any amount already paid to Consultant, which
amounts shall be due and payable thirty (30) days after receipt by City. The invoices
shall provide a description of each item of work performed, the time expended to perform
each task, the fees charged for that task, and the direct expenses incurred and billed for.
Invoices shall be accompanied by documentation sufficient to enable City to determine
progress made and the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely
responsible for its acts or omissions. Consultant (including its agents, servants, and
employees) is not City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent
contractor and not an employee, joint venturer, or partner of City for any purpose
whatsoever. City shall have no right to, and shall not control the manner or prescribe the
method of accomplishing those services contracted to and performed by Consultant
under this Agreement, and the general public and all governmental agencies regulating
such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been
inserted solely to achieve compliance with federal and state laws, rules, regulations, and
interpretations thereof. No such provisions and no other provisions of this Agreement
shall be interpreted or construed as creating or establishing the relationship of employer
and employee between Consultant and City.
Design - ProfSmAgreement-March 19, 2008
PAGE 2 OF 8
Consultant shall pay all estimated and actual federal and state income and self-
employment taxes that are due the state and federal government and shall furnish and
pay worker's compensation insurance, unemployment insurance and any other benefits
required by law for himself and his employees, if any. Consultant agrees to indemnify
and hold City and its officers, agents and employees harmless from and against any
claims or demands by federal, state or local government agencies for any such taxes or
benefits due but not paid by Consultant, including the legal costs associated with
defending against any audit, claim, demand or law suit.
Consultant warrants and represents that it is a properly licensed professional or
professional organization with a substantial investment in its business and that it
maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely
to City. Consultant has no interest and will not acquire any direct or indirect interest that
would conflict with its performance of the Agreement. Consultant shall not in the
performance of this Agreement employ a person having such an interest. If the City
Manager determines that the Consultant has a disclosure obligation under the City's
local conflict of interest code, the Consultant shall file the required disclosure form with
the City Clerk within 10 days of being notified of the City Manager's determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for
the duration of this Agreement insurance against claims for injuries to persons or
damages to property, which may arise from or in connection with its performance under
this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
Insurance Services Office ("ISO) Commercial General Liability Coverage
Form No. CG 00 01 11 85.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1
"any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the
State of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant's
profession. Architects' and engineers' coverage is to be endorsed to
include contractual liability.
Design - ProfSvcsAgreement-March 19, 2008
PAGE 3 OF 8
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage. If Commercial
General Liability Insurance or other form with a general aggregate limit is
used, the general aggregate limit shall apply separately to the work
performed under this Agreement, or the aggregate limit shall be twice the
prescribed per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for
bodily injury and property damage.
3. Worker's Compensation and Employers Liability: Worker's compensation
limits as required by the Labor Code of the State of California and
Employers Liability limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per claim and annual
aggregate.
C. Deductibles and Self-insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by
the City. At the option of the City, either the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects to the City, its officers,
officials, employees and volunteers; or the Consultant shall procure a bond
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products
and completed operations of the Consultant, premises owned,
occupied or used by the Consultant, or automobiles owned, hired
or borrowed by the Consultant. The coverage shall contain no
special limitations on the scope-of-protection afforded to the City,
its officers, officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance
as respects to the City, its officers, officials, employees and
volunteers. Any insurance or self-insurance maintained by the
City, its officers, officials, employees or volunteers shall be in
Design - ProfSmAgreement-March 19, 2008
PAGE 4 OF 8
excess of the Consultant's insurance and shall not contribute with
it.
C. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its officers, officials,
employees or volunteers.
d. The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect
to the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City,
its officers, officials, employees and volunteers for losses arising from
Consultant's performance of the work, pursuant to this Agreement.
3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the
effective date of this Agreement. The policy period shall extend to three
years after the City's final approval of the contract documents.
4. All Coverages
Each Insurance policy required by this clause shall state that coverage
shall not be suspended, voided, canceled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by
certified mail, return receipt requested, has been given to the City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's
rating of no less than A- for financial strength, AA for long-term credit rating and
AMB-1 for short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates
and Endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The Certificates and
Endorsements are to be on forms provided or approved by the City. All
Certificates and Endorsements are to be received and approved by the City
before Consultant begins the work of this Agreement. The City reserves the right
to require complete, certified copies of all required insurance policies, at any
time. If Consultant fails to provide the coverages required herein, the City shall
have the right, but not the obligation, to purchase any or all of them. In that
event, after notice to Consultant that City has paid the premium, the cost of
insurance may be deducted from the compensation otherwise due the contractor
under the terms of this Contract.
Design - ProfSvcsAgreement-March 19, 2008
PAGE 5 OF S
G. Subcontractors
If Consultant uses subcontractors or sub-consultants, it shall cover them under
its policies or require them to separately comply with the insurance requirements
set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees to indemnify the City for any claim, cost or liability to the
extent arising out of the negligence, recklessness, or willful misconduct of the Consultant
and its agents in the performance of services under this contract, but this indemnity does
not apply to liability for damages for death or bodily injury to persons, injury to property,
or other loss, arising from the sole negligence, willful misconduct or defects in design by
the City, or arising from the active negligence of the City.
"Indemnify," as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include
all costs associated with defending the claim, including, but not limited to, the fees of
attorneys, investigators, consultants, experts and expert witnesses, and litigation
expenses.
References in this paragraph to City or Consultant, include their officers, employees,
agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Documents and Ownership of Work. All documents furnished to Consultant by City and
all documents or reports and supportive data prepared by Consultant under this
Agreement are owned and become the property of the City upon their creation and shall
be given to City immediately upon demand and at the completion of Consultant's
services at no additional cost to City. Deliverables are identified in the Scope-of-Work,
Attachment "A". All documents produced by Consultant shall be furnished to City in
digital format and hardcopy. Consultant shall produce the digital format, using software
and media approved by City. City agrees to defend and hold Consultant harmless for
any alteration or re-use of such documents without Consultant's involvement or
permission.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United
States, the State of California, and all local governments having jurisdiction over this
Agreement. The interpretation and enforcement of this Agreement shall be governed by
California law and any action arising under or in connection with this Agreement must be
filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments
set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
Design - ProfSvcsAgreement-March 14, 2008
PAGE 6 OF 8
7.5 Modification. No modification of this Agreement is valid unless made with the agreement
of both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant
shall not assign, transfer, or sub-contract its interest or obligation under all or any portion
of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement
shall be a waiver of any other or subsequent breach of the same or any other covenant,
term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of
the Agreement; 2) because funds are no longer available to pay Consultant for services
provided under this Agreement; or 3) City has abandoned and does not wish to complete
the project for which Consultant was retained. A party shall notify the other party of any
alleged breach of the Agreement and of the action required to cure the breach. If the
breaching party fails to cure the breach within the time specified in the notice, the
contract shall be terminated as of that time. If terminated for lack of funds or
abandonment of the project, the contract shall terminate on the date notice of
termination is given to Consultant. City shall pay the Consultant only for services
performed and expenses incurred as of the effective termination date. In such event, as
a condition to payment, Consultant shall provide to City all finished or unfinished
documents, data, studies, surveys, drawings, maps, models, photographs and reports
prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed
hereunder, subject to off-set for any direct or consequential damages City may incur as
a result of Consultant's breach of contract.
7.9 Duplicate Originals. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. When so signed, each such document shall
be admissible in administrative or judicial proceedings as proof of the terms of the
Agreement between the parties.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when
personally delivered or deposited in the mail (certified or registered) addressed to the
parties as follows:
MR. TIM ERIKSEN
CITY OF UKIAH
DEPT. OF PUBLIC WORKS
300 SEMINARY AVENUE
UKIAH, CALIFORNIA 95482-5400
MR. SCOTT REYNOLDS
COASTLAND CIVIL ENGINEERING
1400 NEOTOMAS AVENUE
SANTA ROSA, CA 95405
Design - ProtSmAgreement-March 19, 2008
PAGE 7 OF 8
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this A reement the Effective Da
CONSULTANT
BY:
PRINT`-NAME:
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IRS IDN Number
CITY OF UKIAH
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BY:
e Chambers
TY MANAGER
Lin a rown,
CITY CLERK
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Date
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Design - ProfSvcsAgreement-March 19, 2008
PAGE 8 OF 8
ATT AGH M E NT "A"
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The project is located within the City of Ukiah and consists of a
Neighborhood Enhancement Plan focusing on the improvement
of 3 streets: Clara Avenue between North State Street and
Orchard Avenue; Lorraine Street between Talmage Road and
Marlene Street; and Betty Street between Talmage Road and
Marlene Street. These three streets for are all in older
residential neighborhoods, have poor pavement conditions,
lack contiguous sidewalks, lack curb and gutter, have poor
surface drainage and lack underground drainage facilities. In
addition, these streets are in close proximity to commercial
areas and receive both residential and commercial traffic.
Based on the RFP the City would like the design to consist of the following:
Conceptual Plans for Clara Avenue. Lorraine Street and Betty Street
Upon review of background information, topographic survey, right of way constraints, pavement
conditions, drainage facilities, pedestrian facilities and traffic calming needs, prepare conceptual
plans for Clara Avenue, Lorraine Street and Betty Street.
Public Workshop
Hold a public workshop to present conceptual plans and accept public input.
Improvement Plans for Clara Avenue. Lorraine Street and Betty Street
Based on public input and City review, prepare improvement plans for Clara Avenue, Lorraine
Street and Betty Street.
Construction PS&E for Clara Avenue Phase 1
Identify a first construction phase plan for Clara Avenue with a construction budget of $400,000.
Prepare construction documents for Clara Avenue - Phase 1 and a separate set of improvement
plans for the remainder of Clara Avenue.
To address the poor pavement conditions, we will review pavement rehabilitation options for each of the
three streets. All possible options will be considered, including the following:
Conventional (HMAC) pavement deep lift sections and overlays
Alternative reconstruction methods (in-place recycling, mill & fill, etc.)
Use of pavement reinforcing fabrics and crack sealants
Locations and treatments of failed pavement sections (base repairs)
Full-width and wedge grinding requirements (based on existing cross slope)
Surface seal treatments (slurry seals, cape seals)
The need for providing traffic calming and improved pedestrian facilities for all three streets is an essential
part of the design. We will review a variety of traffic calming and pedestrian safety measures for each
street. Some measures we will look at will be the use of intersection and mid-block bulb-outs, edge striping
and possible road narrowing. Use of bulb-outs typically requires the addition of drainage inlets to capture
runoff that cannot flow around the bulb-outs. Along Clara Avenue, we will look at the use of bulb outs and
drainage inlets at the intersections of Myron, Sidnie and North Orchard to correspond with the proposed
drainage inlets and improvements in the "Storm Drain Study for Ford Street, Clara Avenue, Perkins Street,
Clay Street and Mill Street" prepared by Winzler and Kelly dated June 2008.
[kWCOASTLAND 4 C { ' U'LIAH
Neighborhood Enhancernent Plan
To address water quality best management practices, one option we will look at is the use of a bioretention
system such as pre-cast Filterra units at some of the drainage inlet locations. A bioretention system allows
for stormwater to flow through a filter media mixture contained in the landscaped area. The stormwater
flows through the media and into an underdrain system where the treated water is discharged to the City
storm drain system. Bioretention units take up little space and are optimized for high volume/flow
treatment and high pollutant removal. We are currently designing a street and utility project for the City of
Santa Rosa that includes the use of Filterra bioretention units.
Based on the above project understanding the following is our scope of work.
TASK 1 - MEETINGS WITH CITE'
We propose to meet with City staff to discuss project details, establish goals, review the project schedule
and coordinate efforts. Included will be meetings for project kick-off, and one for progress design review.
As part of the kick-off meeting efforts, we will take digital photos of the sites and observe existing
conditions in the field so we may be able to identify any unusual or special condition that may affect the
project design or construction.
TASK 2 - BACKGROUND INFORMATION
We will assemble all of the available information pertaining to the project including improvement plans, as-
built drawings, benchmark information, utility information, electronic files of base maps and aerials, right-of-
way data and any additional pertinent information for the project.
We propose to coordinate with outside utility companies to ensure that all existing facilities, both
underground and overhead, are identified accurately during the design phase. This task will include writing
letters to PG&E, AT&T and Comcast informing them of the project and requesting their facility drawings for
all the project sites. In an effort to accurately locate utilities on the design drawings, we will also request
that they field locate their underground facilities. We will also request that the City mark their sewer, water
and storm drain facilities.
Under this task we will prepare submittal packages to each of the utility companies so they can verify the
accuracy of their facilities.
TASK 3 - SURVEYING
Our subconsultant, Cinquini and Passarino, will conduct topographic surveys necessary for the preparation
of design drawings. At a minimum, the topographic survey will include curb and gutter, driveways,
sidewalk, paving types, utility poles and guys, location and size of trees in planter strips, water meters,
valves, services, sewer manholes, cleanouts, laterals, storm drain manholes, catch basins, striping,
vegetation lines, underground electrical and gas lines, and other utilities if found or marked. All manholes
and storm drain inlets will be dipped to obtain pipe invert elevations.
The topographic map will horizontally relate to record mapping for the project area. Approximate street
right of way will be based on existing record maps or assessor parcel line information.
If available within the project area, the vertical and horizontal control shall be based on City benchmark
datum and coordinate grid. Plans will be prepared at 1"= 20'.
It should be noted that this task does not include time for tie-in of any pot-holed utilities. At this time, it is
unknown if pot holing will be necessary. We will coordinate with the Public Works department if we find it
necessary to uncover utilities to verify location and depth. Lastly, it is our understanding that preparation of
right-of-way/easement documents will not be required and therefore is not included in this scope of services.
L --A'COASTLAN, CITI II. 1A a
Neighborhood Enhancement (flan
TASK 4 - CONCEPTUAL PLANS
Following our background research, including survey, field
review and coordination with the City, we will prepare
conceptual plans for Clara Avenue, Lorraine Street and Betty
Street. We will review pavement rehabilitation alternatives for
each street and provide a value engineering analysis to provide
a recommendation of the most cost effective rehabilitation
alternative.
For roadways needing reconstruction, we will design the road
structural section using the appropriate traffic index (based on
roadway classification) and R-value. The R-value will be based
on roadway development or improvement projects near the
vicinity of the project area as available from the City.
Along Clara Avenue drainage flows and pipe sizing will be in accordance with the "Storm Drain Study for
Ford Street, Clara Avenue, Perkins Street, Clay Street and Mill Street" prepared by Winzler and Kelly dated
June 2008. For Betty and Lorraine Streets we will perform hydrology calculations and size drainage pipes
for their tributary drainage areas. Hydrology calculations will be in accordance with the Mendocino County
Drainage Standards.
The conceptual plans will include the plan view of the proposed roadway, drainage and pedestrian facility
improvements for each of the three streets. In addition the conceptual plans will include typical pavement
sections for each street.
We will provide 3 copies of the conceptual plans for City review and comment. If needed, we will update
the conceptual plans to include any City review comments.
TASK 5 - PUBLIC WORKSHOP
Following our submittal of the conceptual plans and adding City review comments, we will hold a public
workshop to present the conceptual plans.
We will plan, prepare, and facilitate the public workshop. The workshop will present the conceptual plans
for each of the three streets to the public. This workshop will enable the City to gather local information
about needs, concerns, and recommendations for each street location. We will prepa`r`e a meeting notice
for any affected businesses and/or residences, and an agenda for the meeting. We understand the City
can assist in providing a mailing list or phone contact numbers which we will use to facilitate and ensure
contact to all affected residents and interested parties. The City will review and comment on the notice,
and agenda prior to mailing.
This proposal assumes the City can provide the meeting space. Coastland staff will be responsible for all
meeting logistics including facilitation, room set-up and clean-up. A written meeting summary will be
provided to the City.
If necessary and as requested by the City, we can hold an additional public workshop meeting. Our work
estimate includes a line item for one additional public workshop meeting if required.
TASK 6 - PRELIMINARY PLANS
Following the public workshop, we will meet with the City to discuss the public input and City comments on
the conceptual plans. Based on our discussions we will prepare preliminary improvement plans for Clara
Avenue, Lorraine Street and Betty Street. This preliminary improvement plan submittal will include plans
necessary for construction of the road rehabilitation, curb and gutter, sidewalk, and drainage facilities.
These plans will include detailed plan and profile information, most of the expected details and cross
sections.
B
C~~'sgL[?- 4, CITY -
Neighborhood Enhancement Flan
As part of this task we will prepare preliminary engineers cost estimates for each street.
The preliminary plan submittal will include 3 sets of full size drawings and an engineer's estimate of
probable construction costs.
Following the City review of the preliminary plans, we will meet with City staff to review and identify the
Phase 1 limits of Clara Avenue. By identifying the phase 1 limits at this stage of the design we can
eliminate efforts to finalize the design twice, as one project and then splitting the project plans into two
phases. It is our understanding that the City has $400,000 budgeted for Clara Avenue construction. We
will review and discuss with the City the limits of work that can be achieved with the available budget and
determine which elements of the design would be the most beneficial to the neighborhood enhancement
along Clara Avenue.
TASK 7 - FINAL PLANS - BETTS' STREET AND LLoRRAiNE STREET
Final improvement plan documents for Betty Street and
Lorraine Street will be prepared including stamped and signed
mylar drawings and a final engineer's estimate. All comments
from the preliminary plan review will be addressed.,
,WM
We will provide the City with 3 copies of the Betty Street and Lorraine Street improvement plans and 1 reproducible mylar
copy. We will also provide the City an electronic copy of the - E'
drawings in both PDF and AutoCAD formats.
TASK 8 - CLA AvENuE - PHASE 1 90%m PS&E
Upon determination of the phase 1 improvement limits, we will prepare 90% PS&E documents for Phase 1
and 90% plans and estimate for the remaining improvements along Clara Avenue (Phase 2). All
comments from the preliminary plan review will be addressed. Please note that we will be working on Task
7 and Task 8 concurrently.
We understand there are existing plans for a new railroad crossing at Clara Avenue. We will coordinate the
proposed Clara Avenue roadway improvements with NWPRR facilities.
The 90% PS&E submittal will include 3 sets of full size drawings and specifications `for Clara Avenue -
Phase 1, 3 sets of full size drawings for Clara Avenue - Phase 2 and engineer's estimate of probable
construction costs for both Phase 1 and Phase 2.
'.TASK 9 - CLA AvFNuE - ASE I FINAL PS$aJl✓+
Final bid documents for Clara Avenue- Phase 1 will be prepared including stamped and signed mylar
drawings and camera ready specifications. All comments from the 90% submittal review will be addressed.
We will also provide final improvement plans and an engineer's estimate for the remaining improvements
along Clara Avenue (Phase 2).
An electronic copy of the drawings and specifications will also be provided in both PDF and AutoCAD
formats.
We will provide the City 25 sets of the plans and special provisions for distribution to prospective bidders
and Builder's exchanges.
fZWCOASTLAND 7-- CITY
Neighborhood Enhancen-ient Plan
EXCEPTIONS TO SCOPE OF WORK
The following work is not included in our proposal. However, Coastland would be pleased to provide these
services if the City desires:
Geotechnical evaluation
Environmental assessments, including soil contamination assessments
Permitting
Preparation of easements (if required) and associated documents
Meetings beyond those noted above
Potholing and any associated documentation
Bid and Contract Assistance
Other items noted in the body of the scope of service
~ 4COAS-LA-. CI. Y OF U A..
. eicghhorhood Enhancement Plan
A-CTAC-HMF,t`I-F -B1(
July 01, 2008 through June 30, 2009
PROFESSIONAL SERVICES
Principal Engineer
$155-175/hour
Supervising Engineer
$130-150/hour
Senior Engineer
$100-135/hour
Associate Engineer
$90-110/hour
Assistant Engineer
$75-95/hour
Junior Engineer
$70-85/hour
Principal Designer
$90-130/hour
Senior Designer
$80-$120/hour
Engineering Assistant
$90-115/hour
Senior Engineering Technician
$80-100/hour
Engineering Technician
$70-90/hour
Engineering Aide
$50-70/hour
Resident Engineer
$100-140/hour
Construction Manager
$100-135/hour
Construction Inspector*
$85-115/hour
Building Official
$110-135/hour
Building Plan Check Engineer
$100-135/hour
Building Inspector
$80-100/hour
Plans Examiner
$85-110/hour
Building Technician
$65-80/hour
2-Man Survey Crew
$180-200/hour
CLERICAL
$50-70/hour
VEHICLE
$12-15/hour
MILEAGE
$0.65/mile**
OUTSIDE SERVICES
Cost + 15%
MATERIALS
Cost + 15%
® Computer time is included in the hourly rates used above.
Consultation in connection with litigation and court appearances will be quoted separately.
Additional billing classifications may be added to the above listing during the year as new positions are
created.
* Includes services subject to prevailing wage rates.
Mileage rates are subject to change based on fuel cost increases
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K94COASTLAND 16 CITY
Neighborhood Enhancement Plan
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