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Home My WebLink Aboutmin 12-02-091. ROLL CALL Ukiah City Council met at a Regular Meeting on December 2, 2009, the notice for which being legally noticed on November 25, 2009. Mayor Baldwin called the meeting to order at 6:00 pm. Roll was taken with the following Councilmembers present: Landis, Thomas, Crane, Rodin, and Mayor Baldwin. Councilmembers absent: None. Staff present: City Manager Chambers, Assistant City Manager Sangiacomo, City Attorney Rapport, Director of Public Works/City Engineer Eriksen, Director of Planning and Community Development Stump, Community Services Supervisor Merz, Project and Grant Administrator Mills, and City Clerk Currie. 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 6. RIGHT TO APPEAL DECISION 6:00:44 PM 7. CONSENT CALENDAR Councilmember Crane requested 7a to be withdrawn from the consent calendar. M/S Thomas/Rodin to approve the Consent Calendar items 7b-7h: a. Moved to New Business Item 11.d b. Award Purchase of 18 Schneider Electric IMA Modules for Surge Protection to Maltby Electric Supply Co, Inc, for the Amount of $8808.75 C. Notification of the Procurement of Services From ZSI Inc. for Programming, Installation, and Testing of SCADA Software at the Water Treatment Plant for An Amount Not to Exceed of $7,500.00 d. Approval of Notice of Completion for Oak Manor Drive Well, Specification No. 09- 09 e. Approval of Notice of Completion for Gobbi Street Well Construction Specification No. 09-10 f. Report to Council Summarizing Purchases In the Amount of $5,000 But Less Than $10,000 Pursuant to the Ukiah Municipal Code Section 1522 for 1) Noise Study, 2) Electromotive Force Study, 3) Professional Services to Automate the Hydro Electric Plant, and 4) Pole Replacement Materials g. Approve Airport Storm Drain Rehabilitation Change Order # 2 h. Update Report on Local Emergency Declaration Regarding Drought and Water Shortage Status CC 12/2/09 Page 1 of 6 Motion carried by the following roll call vote: AYES: Councilmembers Landis, Thomas, Crane, Rodin, and Mayor Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. Adjourned to Closed Session 6:04 pm. 14. CLOSED SESSION - Closed Session may be held at any time during the meeting a. Conference with Labor Negotiators (§54956.8) Agency Representative: Jane Chambers, City Manager Employee Organizations: Department Head Unit, Management Unit, Miscellaneous Unit, Electric Unit, Police Unit, Fire Units Reconvened in Open Session at 6:12 pm; see item 10.a for reportable action. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Mike Peterson, Davy Crockett, spoke in favor of the Railroad Depot and starting a tourist train similar to the trains in Napa and Fort Bragg. 6:13:10 PM Brendan P. O'Leary requested City Council enact a clean air ordinance and ban burning of agriculture and yard waste. He also requests there be a mercury disposal center in Ukiah to dispose of florescent and energy efficient light bulbs. Councilmember Crane informed Mr. O'Leary that Mendocino Solid Waste Management Authority on Plant Road is the recycling facility and there are private businesses that provide recycle service as well. 6:17:24 PM Chris Brown, AICP, Air Pollution Control Officer with Mendocino County Air Quality Management District, reported that Sacramento could have made different burn date decisions but the air quality was not unhealthy and to check mendoair.org for current information. 6:21:13 PM 9. PUBLIC HEARINGS (6:15 PM) 10. UNFINISHED BUSINESS a. Adopt Resolution Approving Addendums to Police, Fire and Fire Management Labor Agreements 6:28:39 PM City Manager Chambers presented the item asking the City Council to consider amendments to three (3) labor unit agreements, Ukiah Police Officers Association, Ukiah Paid Fire Fighters Association local 3686, and the Fire Management Unit. The proposal achieves three (3) basic goals: 1) structural change in overall payroll in the general fund which is achieved by the reduction over time of three additional positions in police and fire and a 5% payroll reduction, 2) agreement to extend the contract for 18 months from January 2010 through June 30, 2011, and 3) a 10% overall in reduction of payroll in public safety. Recommend Action: Adopt Resolution approving addendums to Police, Fire, and Fire Management Labor Agreements. John Corripo, President, Ukiah Paid Fire Fighters Association, and Erik Baarts, Vice-President, Ukiah Police Officers Association, provided the following statement: "Due to the current budget crisis the city is facing our associations got together to think of a proactive way to assist the city in meeting the 10% pay reduction needed from our associations to get through the next 18 months. In doing this we needed to take into consideration maintaining a minimum staffing level to allow us to meet the national safety standard for the Fire Department and CC 12/2/09 Page 2 of 6 the safety standards for the Police Department. We also cannot afford to lose any more positions, as we are already a staffing level below staffing levels of 20 years ago. Our main concern was having the staffing level to continue to provide exceptional level of service to the citizens of our community. With our planned retirements and salary reduction, if approved tonight, it will not only do what you asked at the last city council meeting, Mayor Baldwin, to "meet you half way," but exceeds your request and meets the 10% cost reduction the City Manager asked for the entire City. We hope the sacrifice our associations made will help the city regain fiscal stability while allowing us the staffing to serve in a way that will project a positive professional image to the citizens of Ukiah." M/S Rodin/Thomas to approve the Recommended Action. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Thomas, Crane, Rodin, and Mayor Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. b. Adopt Plans and Specifications No. 09-17 for the Construction of the Oak Manor Drive Wellhead and Pumphouse and Approve Advertisement for Bids 6:38:19 PM Director of Public Works /City Engineer Eriksen presented the item noting the bid opening will be in January 2010 and not December 2009 as stated in the staff report. Recommended Action(s): 1. Adopt plans and specifications for construction of Oak Manor Drive wellhead and pumphouse and 2. Approve advertisement for bids. M/S Crane/Thomas to adopt plans and specifications for construction of Oak Manor Drive wellhead and pumphouse and approve advertisement for bids. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Thomas, Crane, Rodin, and Mayor Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. 11. NEW BUSINESS e. Update Report Regarding Status of Water Emergency Conditions Necessitating Emergency Resolution to Expedite Construction of Oak Manor Drive Water Well 6:48:05 PM Director of Public Works/City Engineer Eriksen presented the item. Recommended Action(s): Receive the report. By Consensus, City Council accepted the report. 10. UNFINISHED BUSINESS C. Authorize the City Manager to Negotiate and Sign a Sole Source Agreement for Engineering Consultant Services with Balance Hydrologics to Complete Phase 2 of the Hydrogeologic Study of the Percolation Ponds at the Water Reclamation Facility for a Not to Exceed Cost of $50,000 6:50:02 PM Director of Public Works / City Engineer Eriksen presented the item. Recommended Action(s): Authorize City Manager to negotiate and sign an engineering consultant services agreement with Balance Hydrologics for a not to exceed amount of $50,000. CC 12/2/09 Page 3 of 6 Public Comment Opened 6:56 pm 6:56:50 PM Public Speaking to the item: JR Rose Public Comment Closed 6:57 p M/S Crane/Thomas to approve the Recommended Action. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Thomas, Crane, Rodin, and Mayor Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. d. Report to Council Regarding Status of Services for Management Analyst Assistance 7:02:18 PM City Manager Chambers presented the item. Recommended Action(s): The City Council receive this report and advise the City Manager of any issues and/or concerns related to the report. Public Comment Opened 7:07 pm Public Speaking to the item: Linda Sanders Public Comment Closed 7:09 p By consensus, City Council received the report. 11. NEW BUSINESS a. Selection of Consultant to Prepare Environmental Impact Report for the Walmart Expansion Project, Approval of Draft Professional Services Contract, and Approval of Budget Amendment Director of Planning and Community Development Stump presented the item. Recommended Action(s): 1. Select ESA to prepare the Wal-Mart expansion project EIR; 2. Approve the Draft Contract with ESA; and 3. Approve the recommended budget amendment to account for the revenue and expenditures. M/S Crane/Rodin to approve the Recommended Actions 1, 2, and 3. Public Comment Opened 7:18 pm Public Speaking to the item: Robert Werra, physician in Ukiah; 7:22:53 PM John Williams, physician from Willits, and 7:25:46 PM James Connerton. Public Comment Closed 7:27 pm Motion carried by the following roll call vote: AYES: Councilmembers Landis, Thomas, Crane, Rodin, and Mayor Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. Recessed 7:36 pm Reconvened 7:43 pm b. Appointment of New Mayor and Vice Mayor City Manager Chambers presented the item. Recommended Action(s): Nominate and establish the positions of Mayor and Vice Mayor for 2010. Councilmember Thomas was nominated for Mayor and Councilmember Rodin for Vice Mayor by Councilmember Crane. 7:47:44 PM, CC 12/2/09 Page 4 of 6 Councilmember Thomas stated that due to a scheduled surgery, he will not be available for the December 16, 2009, meeting. 7:48:05 PM Vice Mayor Rodin will call the meeting to order. M/S Crane/Landis to approve the nomination of Councilmember Thomas for Mayor and Councilmember Rodin for Vice Mayor. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Thomas, Crane, Rodin, and Mayor Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. C. Consider Appointments to the Paths, Open Space, and Creeks Commission (POSCC) and Resolution Naming the Appointments 7:52:06 PM Mayor Baldwin presented the item. Recommended Action(s): 1. Make nominations reappointing incumbents, accept the late application and appoint one member and 2. Adopt a Resolution making appointment. Councilmember Thomas nominated Hannah Bird. Councilmember Landis nominated Beth Lang. Mayor Baldwin nominated Suzanne Farris. /S Landis/Rodin to adopt the Resolution appointing Hannah Bird, Beth Lang, and Suzanne Farris to POSCC. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Thomas, Crane, Rodin, and Mayor Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. d. Authorize the City Manager to Negotiate and Execute a Contract with SHN Consulting Engineers and Geologists, Inc for Professional Construction Management and Inspection Services for the Development of the Ukiah Skate Park, the Renovation of Anton Stadium and the Repair of the Ukiah Civic Center 7:55:55 P Assistant City Manager Sangiacomo and Project and Grant Administrator Millls presented the item. Recommended Action(s): Authorize the City Manager to negotiate and execute a contract with SHN Consulting Engineers and Geologists, Inc. for Professional Construction Management Services for Anton Stadium, Ukiah Skate Park and Ukiah Civic Center Projects and approve the corresponding budget amendments. M/S Crane/Landis to approve the Recommended Action. Motion carried by the following roll call vote: AYES: Councilmembers Landis, Thomas, Crane, Rodin, and Mayor Baldwin. NOES: None. ABSENT: None. ABSTAIN: None. 12. COUNCIL REPORTS Councilmember Landis reported on her attendance at the Economic Development & Financing Corporation (EDFC) meeting. A topic of discussion was an EDA report on the value of livestock to the Ukiah community and processing of that livestock. Landis reported on her work with Councilmember Rodin and Director of Planning and Community Development Stump regarding the Courthouse possibilities at depot property, noting there was a preliminary meeting with one developer with architectural plan encompassing downtown and the hospital. Landis also reported on her attendance at the Mendocino Solid Waste Management Authority meeting. A topic covered was polystyrene packaging and how it makes its way into the food chain and looking at alternatives to polystyrene use. 7:57:35 PM CC 12/2/09 Page 5 of 6 Councilmember Rodin reported on her attendance at the League of California Cities Board meeting. A topic of discussion was the status of the California State budget and the creation of a ballot measure to stop State taking of funds. Another topic was the League's three strategic goals for the year, 1) protecting local funding 2) reform the California government, and 3) promote economic stimulus. Rodin asked if our continued participation in the Russian River Water Shed Association can be agendized. 8:01:16 PM 13. CITY MANAGER/CITY CLERIC REPORTS Adjourned to closed session and Ukiah Redevelopment Agency at 8:05 pm. 14. CLOSED SESSION - Closed Session may be held at any time during the meeting b. Conference with Legal Counsel - Anticipated Litigation Government Code Section 54956.9(b)(1) - Significant exposure to litigation (1 case) C. Conference with Real Property Negotiators (§54956.8); Property: APN 002-255-02, 022-255-03, 001-181-05 and 001-050-11 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Ukiah Unified School Dist Under Negotiation: Price & Terms d. Conference with Real Property Negotiators (§54956.8) Property: APN 178-130-01, 178-210-01 Agency Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Solid Waste Systems, Inc. Under Negotiation: Price & Terms Reconvened in Open Session at 10:09 pm with no reportable action. 15. ADJOURNMENT There being no further business, the meeting adjourned at 10:09 pm. Anne M. Currie, City Clerk CC 12/2/09 Page 6 of 6