HomeMy WebLinkAboutMin 08-31-09 joint w/UVSDCITY OF UKIAH JOINT CITY COUNCIL UKIAH VALLEY SANITATION DISTRICT MINUTES Special Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 August 31, 2009 6:00 p.m. Budget Work Session 2. Roll Call The Ukiah City Council and the Ukiah Valley Sanitation District met at a special joint meeting on August 31, 2009, the notice for which being legally noticed on, August 28, 2009. Mayor Baldwin called the meeting to order at 6:01 pm. Roll was taken with the following Councilmembers present: Landis, Thomas, Crane, Rodin, and Mayor Baldwin. Councilmembers absent: None. City Staff present: City Manager Chambers, Director of Finance Elton, Director of Public Works/City Engineer Eriksen, City Attorney Rapport, and City of Ukiah City Clerk Currie. Sanitation District Board present: Directors McNerlin, Hooper, Vice-Chair Pallesen, and Chair Ronco. Sanitation District Board absent: Director Paulin. UVSD Staff present: UVSD District Manager Kennedy. City Manager Chambers provided a Power Point presentation which compared the City of Ukiah and Ukiah Valley Sanitation District (UVSD) to other Sanitation Districts. 3. Discussion of Fiscal Year 2008/2009 Wastewater Enterprise Buduet 6:20:30 PM District Manager Kennedy provided an overview of the handouts he provided to the Board and City Council. The handouts included two (2), 612 Fund summaries one (1) including Addition Revenue for Gross Revenue Coverage, 641 Fund summary ESSU report 2009, and Budget Issues to be Discussed with the City Council, which covered 1. Cost Apportionment, 2. District Administrative Expenses are to be included in Fund 612, 3. Cost Accounting, 4. Internal Budget Transfers, 5. Administration and General Account, Department 3505 of Fund 612, 6. System Maintenance Department 3510 of Fund 612, 7. Wastewater Treatment Plant Operation and Maintenance Department 3580 of Fund 612, and an overview of the issues currently being worked out between the District Manager and the City Finance Director. Cost apportionment - Finance Director Elton provided the following proposal which would address the revenue side of this issue: put the district's revenue in fund 641 instead of fund 612 when it is billed which would allow the district's revenue to be separated, then fund 641 can make a payment to fund 612. Director Elton will review this with finance staff to ensure feasibility, the ad hoc committees will review, and it will be brought back at budget adoption meeting. 7:10:04 PM CC 08/31/09 Page 1 of2 3. Cost accounting - resolved with the City's new financial software implementation plan. 7:14:31 PM 2. District administrative expenses are to be included in Fund 612 - Continued and deferred to ad hoc committees. 7:23:31 PM Recessed 7:53 pm Reconvened 8:02 pm 4. Internal budget transfers - Finance Director Elton suggested informing District Manager when a transfer does occur. How the City processes the transfers will be provided to the ad hoc committees. 8:17:32 PM 5. Administration and general account, department 3505 of fund 612 - 5a Salaries Subaccount is in the process of being tracked by city staff. 5b Contractual services is resolved. 5c Conference and training is resolved. 8:33:32 PM 6. System Maintenance Department 3510 of Fund 612 - 6a Deferred to ad hoc committee for review. 6b Conference and training is resolved. 8:43:25 PM Mayor Baldwin left the dais and Vice-Mayor Thomas assumed the gavel at 9:12 pm. 7. Wastewater Treatment Plant Operation and Maintenance Department 3580 of Fund 612 - 7a Salaries and overtime is resolved. 7b - Contractual services is resolved and Director of Public Works/City Engineer Eriksen will provide the report of Phase 1 to the District Manager Kennedy. 9:19:25 PM Ad hoc committees are to meet and review these items before the budget adoption meeting. 9:25:18 PM By September 14, 2009, the City will provide District Manager Kennedy a list of delinquent accounts. 4. Public Comment None. 5. Adjournment There being no further business, the meeting adjourned 9:39 pm. 4oAnne M. Currie, City Clerk CC 08/31/09 Page 2 of 2