HomeMy WebLinkAboutMin 10-22-09 joint mtg w/UVSDCITY OF UKIAH
JOINT CITY COUNCIL
UKIAH VALLEY SANITATION DISTRICT
SPECIAL MEETING MINUTES
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
October 22, 2009
6:00 p.m.
Roll Call
The Ukiah City Council and the Ukiah Valley Sanitation District met at a special joint
meeting on October 22, 2009, the notice for which being legally noticed on October 21,
2009. Mayor Baldwin called the meeting to order at 6:01 pm. Roll was taken with the
following Councilmembers present: Landis, Crane, Rodin, and Mayor Baldwin.
Councilmembers absent: Thomas. City Staff present: City Manager Chambers,
Director of Finance Elton, Director of Public Works/City Engineer Eriksen, City Attorney
Rapport, and City Clerk Currie. Sanitation District Board present: Directors McNerlin,
Paulin, Vice-Chair Pallesen, and Chair Ronco. Sanitation District Board absent:
Director Porter. UVSD Staff present: UVSD District Manager Kennedy and District
Clerk Clark.
2.
a. Consideration and Adoption of Fiscal Year 2009.2010 Sewer Fund Budget
• Overview of Proposed Sewer Fund Budget by City Staff and Proposal to
Address Outstanding Issues
• Review of Budget Issues not Currently Resolved between City and District
• Review of City/District Fund Accounts and Receive Recommendations from
the District Manager
o City/District Joint Sewer Operations Fund 612
o City/District Joint Sewer Construction Fund 611
o Sanitation District Capital Improvement Fund 650
o Sanitation District Special Fund 641
o Sanitation District Sewer Rate Stabilization Fund 642
• Open Joint Public Hearing to Receive Public Comment on Proposed Joint
and Sanitation District Sewer Fund Budgets
• Discussion and Action on Proposed City/District Budget for Joint Sewer
Funds 611, 612, and 614 and Sanitation District Funds 641, 642, and 650
6:01:18 PM
City Manager Chambers and Finance Director Elton presented the item.
Recommended Action(s): Adopt Proposed Budget for FY 2009/2010, 2) Defer
Discussion of Disputed Items to Completion of Study, 3) Direct City Manager to
Initiate Study.
1. 65/35 percentage split between sewer and water for the water/sewer
maintenance crew which is fund 612-3510. Resolved.
CC UVSD (0/22/09
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Councilmember Crane proposed creating a written metrics to have a
good tool to work with to calculate the split from budget to budget. A
50/50 split for the 2009/2010 budget, and the 2009/2010 actual will set
the percentage for 2010/2011 and this would be on going year after year;
that each year's actual division of costs is the tool for determining the
following year. 6:38:21 PM
Recessed 7:02 pm
Reconvened 7:16 pm
Both City Council and UVSD Board agreed to the proposal and that a
metrics could not be created that night. The District Board will participate
in a binding agreement. At the next quarterly joint meeting a resolution
will be presented that will set the metrics so that the succeeding budget is
set by the determination of the field crew's previous year's operation
expense. And this year's split will commence the agreement with a 50/50
baseline. 7:16:26 PM
2. Seventh Water/Sewer Attendant not currently filled. Resolved. 7:20:56
PM
3. $50,000 for undesignated engineering consultant services. Resolved.
7:34:25 PM
4. Gross Revenue Coverage shown for Funds 612 and 641. Resolved.
7:36:20 PM
5. Explanation of the additional $90,000 in FY 08/09 over the budgeted
allowance of $5,000 subaccount 612.3505.690. 7:37:02 PM
Not part of the budget discussion.
6. District's administration expenses and Fund 612. Unresolved.
M/S Rodin/Landis to: (1) approve the recommended action and change the 65/35 split
for the sewer and water field crew under 612.3510.100 to a 50/50 split for 2009/2010
budget (2) develop a written metrics to determine all future labor allocations of
water/sewer maintenance crew expenses based on the proportion of time field crews
spent in each enterprise in the previous year, e.g., the allocation of water and sewer
expenses for 2010/2011 will be determined by the proportion of time the water/sewer
maintenance crew spends in each enterprise in 2009/2010; and (3) disagree with the
UVSD's administrative expenses being paid from fund 612. Motion carried by the
following roll call vote: AYES: Councilmembers Landis, Crane, and Rodin. NOES: Mayor
Baldwin. ABSENT: Councilmember Thomas. ABSTAIN: None. 7:37:25 PM 8:40:43 PM
Recessed 8:44 pm
Reconvened 8:56 pm
UVSD M/S Pallesen/Paulin to approve the budget subject to either initiating dispute
resolution pursuant to paragraph 6.2 of the participation agreement or resolution by
agreement between the District and the City Council concerning the dispute of not
transferring the District's administrative cost of $141,985 from fund 612 to 641. 8:56:36
PM
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UVSD M/S Pallesen/Paulin to agree that budget details are to be worked out between
Gordon Elton and General Manager Rick Kennedy and a commitment to calculate the
split between sewer and water field crew for future budgets is based on the previous
year's actuals. 9:01:59 PM
City Clerk Currie stated for the record on March 26, 2009, the quarterly, joint meetings
were set for the first month of each quarter on the second Thursday.
The next quarterly meeting is January 14, 2010, 6:00 pm
Councilmember Crane, Mayor Baldwin, Directors Pallesen and Paulin, and both legal
counsels to attend the Ad Hoc meeting November 10, 2009, 4:30 pm at the UVSD office
and examine the agreement and how administration might be allocated and to create the
metric for the water sewer crew split.
3. Public Comment
None.
4. Adjournment
There being no further business, the meeting adjourned 9:05 pm.
J1~Anne M. Currie, City Clerk
CC LTVSD 10/22/09
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