HomeMy WebLinkAboutMin 03-26-09 joint mtg w/UVSDMarch 26, 2009
6:00 p.m.
1. ROLL CALL
The Ukiah City Council and the Ukiah Valley Sanitation District met at a special joint
meeting on March 26, 2009, the notice for which being legally noticed on, March 25,
2009. Mayor Baldwin called the meeting to order at 6:05 pm. Roll was taken with the
following Councilmembers present: Landis, Thomas, Crane (arriving at 6:06 pm), and
Mayor Baldwin. Councilmembers absent: Rodin. City Staff present: City Manager
Chambers, Director of Finance Elton, Director of Public Works/City Engineer Eriksen,
City Attorney Rapport, and City of Ukiah Deputy City Clerk Currie. Sanitation District
Board present: Directors McNerlin, Paulin, Vice-Chair Pallesen, and Chair Ronco.
Sanitation District Board absent: Director Hooper. UVSD Staff present: UVSD
District Manager Kennedy, County Counsel Nadel, and UVSD Clerk Clark.
3. DISCUSSION AND POSSIBLE ACTION - OLD BUSINESS
C. Presentation of the WWTP Expansion and Rehabilitation Project Status
Report 6:06:33 PM
Director of Public Works/City Engineer Eriksen presented the item. Michelle
Leonard with Harrison and Associates provided an update covering the following
milestones: Milestone one-AWT pump station and chlorine contact basins;
Milestone 2-secondary clarifiers, chemical storage facilities, DAFT (dissolve air
flotation thickener), and Trickling filter 2; Milestone 3-influent train, influent pump
station, Influent screening facilities, preaeration grit structure, primary clarifiers
and trickling filter pump station, trickling filter 1, wastewater recovery pond,
digester 1 modifications; and Milestone 4-solid contact tank, filter feed pump
station/reclaimed water tanks, digester 2, operations building, final washwater
recovery pond. Recommended Action(s): receive report.
By Consensus, City Council received the report.
2. DISCUSSION AND POSSIBLE ACTION - NEW BUSINESS
a. Possible Award of Consultant Service Agreement for Water and
Wastewater Rate Studies and Approval of Budget Amendments for Water
and Sewer Funds 6:31:17 PM
Director of Finance Elton presented the item. Recommended Action(s): 1)
Authorize the City Manager to enter into a professional service agreement with
HF&H Consultants, LLC to perform a water and wastewater rate study and
approve budget amendments in the Water fund in-the amount of $34,151.00 and
the amount of $33.474.00 in the Wastewater Fund contingent on budget
amendment approval from the UVSD.
Public Comment: John Graff, Citizen of Ukiah
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M/S Landis/Crane to approve the recommended action and having two
Councilmembers attend the kick off meeting. Motion carried by the following roll
call vote: AYES: Councilmembers Landis, Thomas, Crane, and Mayor Baldwin.
NOES: None. ABSENT: Rodin. ABSTAIN: None.
UVSD approved a similar motion.
b. Discussion and Possible Action Regarding the Formation of a City Ad Hoc
Committee to Work with District's Technical and Planning Committee to
Clarify Maintenance, Repair and Capital Replacement as it Pertains to
Replacing Sewer System Infrastructure and the Assignment of Cost to
Funds 612 and 614. 7:16:30 PM
Director of Public Works/City Engineer Eriksen presented the item.
Recommended Action(s): 1) The City Council and District Board discuss the
merits of directing this issue to either Ad Hoc Committees or Standing
Committees; 2) The City Council authorize the CIP Committee consisting of two
Council members and the Public Works Director to work with the District's
committee to define when and where capital replacement expenses are to be
assigned and to make recommendations to both political bodies at a joint session
for formal action; and 3) The District Board directs its Technical and Planning
Standing Committee or authorizes the formation of an Ad Hoc Committee
consisting of two Board members and the District Manager to work with the City's
committee to define when and where capital replacement expenses are to be
assigned and to make recommendations to both political bodies at a joint session
for formal action.
M/S Crane/Landis to approve the recommended action. Motion carried by the
following roll call vote: AYES: Councilmembers Landis, Thomas, Crane, and
Mayor Baldwin. NOES: None. ABSENT: Rodin. ABSTAIN: None.
C. Discussion and Possible Action or Direction to Staff Concerning the
Establishment of Protocol for Agendizing Discussion Items and for the
Scheduling of Joint City/District Meetings 7:19:00 PM
Director of Public Works/City Engineer Eriksen presented the item.
By Consensus, City Council agreed to meet quarterly, the first month, second
Thursday, beginning July 2009, the City Council will direct staff as to what they
want to be on the agendas.
d. Discussion and Possible Action of Sanitation District to Work With City
Capital Improvement Program (CIP) Ad Hoc Committee to Discuss and
Make Recommendation Regarding City/District Overlap Areas 7:50:31 PM
City Attorney Rapport presented the item.
Public Comment: John Graff, Citizen. 8:04:07 PM
Continued.
3. DISCUSSION AND POSSIBLE ACTION - OLD BUSINESS
a. Discussion and Possible Approval of Sharing the Cost of Services
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Provided to the Joint Sewer Ad Hoc Committee by the County Deputy Chief
Executive Officer 8:06:57 PM
Director of Public Works/City Engineer Eriksen presented the item.
Recommended Action(s): 1) Not authorize any expenditure by the joint 612
sewer fund OR 2) Provide alternate direction to staff.
Public Comment: 8:15:30 PM John Graff.
MIS Crane/Landis to authorize the expenditure of $919.15. Motion carried by
the following roll call vote: AYES: Councilmembers Landis, Thomas, Crane, and
Mayor Baldwin. NOES: None. ABSENT: Rodin. ABSTAIN: None.
b. Discussion and Possible Action Concerning the Recommendations
Developed by the Joint Sewer Ad Hoc Committee Concerning Governance
of the Combined Sewer System 8:16:48 PM
Staffs Recommended Action(s): Discuss the recommendations contained in
the Committee's Final Report.
Public Comment: John McCowen.
Continued.
d. Discussion regarding Ordinance Amending Sections 3798a, 3704.2 and
3706.7, Regulating the Use of Grease Traps Under the City's Sewer
Ordinance and Updating References to Building and Related Codes in
Sections 9277.A and J, 92783 and 9543.A of the Ukiah City Code 8:26:26
PM
City Attorney Rapport presented the item informing UVSD the City's ordinance
has been amended removing the language that caused the preemption County
Council was concerned about. Recommended Action: no action needed.
4. OTHER BUSINESS
a. Public Expression
None.
b. Announcements/Other Business/Matters from Staff 8:33:53 PM
Director of Public Works/City Engineer Eriksen explained and apologized to the
District Manager and the Board for the addition of items to the agenda the UVSD
did not know about.
UVSD adjourned 8:35 pm.
2. DISCUSSION AND POSSIBLE ACTION - NEW BUSINESS
e. City Council Consideration and Adoption of Resolution Requesting
Mendocino County Board of Supervisors to Declare a "Local Emergency"
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in Mendocino Because of the Existence of Conditions of Extreme Peril to
the Safety of Persons and Property due to Drought (verbal report) 8:34:58
PM
Councilmember Crane presented the item. Recommended Action(s): adopt the
resolution and forward it to Mendocino County, State Water Resources Control
Board.
Public Comment: Supervisor McCowen stated the Board of Supervisors
adopted a resolution declaring a local emergency and imminent threat of disaster
due to drought.
M/S Crane/Thomas to adopt the resolution and forward it to Mendocino County
and the State Water Resources Control Board. Motion carried by the following
roll call vote: AYES: Councilmembers Landis, Thomas, Crane, and Mayor
Baldwin. NOES: None. ABSENT: Rodin. ABSTAIN: None.
4. OTHER BUSINESS
C. Adjournment
There being no-further business, the meeting adjourned 8:39 pm.
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Anne M. Currie, Deputy City Clerk
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