HomeMy WebLinkAboutMin 10-01-08CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
October 1, 2008
6:00 o.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on October 1, 2008, the notice for which being
legally noticed on September 25, 2008. Mayor Crane called the meeting to order at 6:05 pm.
Roll was taken with the following Councilmembers present: Thomas, McCowen, Rodin,
Baldwin, and Mayor Crane. Councilmembers absent: None. City Treasurer present:
Carter. Staff present: City Manager Chambers, City Attorney Rapport, Director of Finance
Elton, Director of Planning and Community Development Stump, Director of Community and
General Services Sangiacomo, Director of the Grace Hudson Museum Smith-Ferri; Director
of Public Works/City Engineer Eriksen, and Deputy City Clerk Currie. Consultants present:
Nancy Jones, The PFM Group.
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Receive Investment Report for the City of Ukiah 6:10:08 PM
City Treasurer Carter presented the item. Nancy Jones, The PFM Group, gave an
overview of the City of Ukiah's investment portfolio and reported that it is in excellent
condition.
b. Proclamation Honoring the Arbor on Main to Support Young Adults with
Innovative and Effective Resources and Teamwork 6:06:56 PM
Councilmember Thomas read the Proclamation. Tawny Bailey received the
Proclamation and extended an invitation to the open house October 22 from 2:00-
6:00 pm.
4. PETITIONS AND COMMUNICATIONS
None.
5. APPROVAL OF MINUTES 6:19:53 PM
a. Regular Minutes of 9/3/08
b. Regular Minutes of 9/17/08
C. Joint Council/UVSD Minutes of 9/17/08
MIS Rodin/Baldwin to approve the Regular Minutes of 9/3/08 and Joint Council/UVSD
Minutes of 9/17/08, as submitted and the Regular Minutes of 9/17/08 with the following
correction: under Council Reports, paragraph 3, Councilmember Thomas is the alternate and
Councilmember Baldwin is the representative. Motion carried by an all AYES voice vote of
the members present.
6. RIGHT TO APPEAL DECISION 6:21:07 PM
7. CONSENT CALENDAR
MIS McCowen/Rodin to approve the Consent Calendar items 7a through 7f:
a. Rejection of Claim for Damages Received from Sherryl Nives and Referral to Joint
Powers Authority, Redwood Empire Municipal Insurance Fund
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b. Approval of Notice of Completion for the Lighting Retrofit at City Hall and Ukiah
Valley Conference Center, Specification No. 08-07
C. Award of Bid for Purchase of Two Police Patrol Vehicles in the Amount of
$60,016.75 to Ukiah Ford
d. Report to the City Council Regarding the Purchase of Services for the Printing of the
2008 Fall Recreation Guide in the Amount of $5,215.26
e. Award Bid to Borges Transfer for the Purchase of 395 Cubic Yards of Infield Sand in
the Amount of $16,518.90 to be Utilized for the Replacement of Surface Materials
Lost During the 2005/2006 New Year's Flood as Approved by FEMA
f. Approval of Policy Resolution Authorizing the Display of the American Flag in the
Public Right-Of-Way along State Street
Motion carried by the following roll call vote: AYES: Councilmembers Thomas, McCowen,
Rodin, Baldwin, and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS 6:23:12 PM
None.
9. PUBLIC HEARINGS (6:15 PM)
None.
10. UNFINISHED BUSINESS
a. Report on Round Valley Indian Tribe's Proposal to Resolve Eel River Diversion
Issues and Proposed Support Letter 6:23:19 PM
City Attorney Rapport presented the item. Recommended Action: Approve attached
draft letter and authorize Mayor to sign on behalf of the City. Direct the City Manager
to write a letter to the Sonoma County Water Agency asking for a meeting and
information to aid in the further evaluation of the RVIT proposal and authorize City's
consultant to attend the Eel-Russian River Commission meeting at the end of the
month.
Public Comment Opened 6:35 pm
Public Speaking to the item: Pinky Kushner not in support of approval tonight and Ian
Caliendo, Pacific, Gas, and Electric-PG&E, stated PG&E's involvement has just
begun.
Public Comment Closed 6:58pm
M/S Rodin/McCowen to approve the Recommended Action and amend paragraph 3
of the letter by striking "subject to the City Council's further review" and inserting
"contingent on verification." Motion carried by the following roll call vote: AYES:
Councilmembers Thomas, McCowen, Rodin, Baldwin, and Mayor Crane. NOES:
None. ABSENT: None. ABSTAIN: None.
b. Adoption of Ordinance Amending Division 9, Chapter 2 (Zoning) to Implement
the General Plan Housing Element 6:58:50 PM
Director of Planning and Community Development Stump presented the item.
Recommended Action: Adopt the ordinance amending Division 9, Chapter 2 of the
City Code.
MIS Rodin/McCowen to approve the Recommended Action and make a clerical
correction to section 9150 C.2 by adding "shall be" between, "site," and "a minimum."
Motion carried by the following roll call vote: AYES: Councilmembers Thomas,
McCowen, Rodin, and Mayor Crane. NOES: Councilmember Baldwin. ABSENT:
None. ABSTAIN: None.
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C. Introduction of Ordinance of the City Council of the City of Ukiah Amending
Article 17 of the Ukiah City Code, Pertaining to Grease Interceptors 7:05:42 PM
Director of Public Works/City Engineer Eriksen presented the item. Recommended
Action: 1. Adopt a motion to read the ordinance by title only, 2. Have the City Clerk
read the ordinance by title only, and 3. Adopt the ordinance.
M/S McCowen/Rodin to approve reading by title only. Lotion carried by the
following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin,
and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None.
M/S McCowen/Thomas to approve the adoption of Ordinance. Motion carried by
the following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin,
Baldwin, and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None.
11. NEW BUSINESS
a. Authorize Rental Agreement with Pac-Van, Inc. in the Amount of $12,945 for a
Portable Temporary Office to be Located at the Corporation Yard and Used by
the Water/Sewer Supervisor and the Public Works Supervisor for a Time Period
of Twenty-Four Months 7:08:41 PM
Director of Public Works/City Engineer Eriksen presented the item. Recommended
Action: Authorize the Purchasing Department to finalize the rental contract with Pac-
Van, Inc. for the rental of a portable office building for a term of 24 months in the
amount of $12,945.00 for the Corporation Yard.
Public Comment Opened 7:12 pm
Public Speaking to the item in support: Rick Kennedy, Ukiah Valley Sanitation District
General Manager.
Public Speaking to the item opposed: John Graff, citizen of Ukiah.
Public Speaking to the item: Mary Ann Landis.
Public Comment Closed 7:23 pm
M/S Baldwin/Rodin to approve the Recommend Action and direct staff to look into
purchasing a used portable or other option keeping within the approved amount in the
Recommended Action. Motion carried by the following roll call vote: AYES:
Councilmembers Thomas, McCowen, Rodin, and Baldwin. NOES: Mayor Crane.
ABSENT: None. ABSTAIN: None.
b. Award of Contract for Grace Hudson Museum Gallery & Roof Repair Work from
the Damages Sustained During the 2005/2006 New Year's Flood as Approved by
FEMA and Award of Contract for Non-FEMA Repair to the Facility and Approval
of Corresponding Budget Amendment Utilizing Special Project Reserves
7:30:40 PM
Director of Community and General Services Sangiacomo presented the item.
Recommended Action: Award contract for the FEMA authorized repairs to the Grace
Hudson Museum and award of contract for non-FEMA repair to facility and approve a
corresponding budget amendment from the special projects reserve account
699.260.040.
M/S McCowen/Baldwin to approve the Recommended Action and direct staff to
prepare an update for Council on the total FEMA reimbursement, what amount the
City has requested, what amount has been received, and the amount the City
expects to receive. Motion carried by the following roll call vote: AYES:
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Councilmembers Thomas, McCowen, Rodin, Baldwin, and Mayor Crane. NOES:
None. ABSENT: None. ABSTAIN: None.
C. Discussion and Direction to Staff Establishing Protocol for Joint Meetings
Between the Ukiah Valley Sanitation District Board and the City Council 7:38:57
PM
City Manager Chambers presented the item. Recommended Action: Direct Staff to: 1.
Coordinate a joint meeting with the Ukiah Valley Sanitation District for purpose of
hearing 3 items; 2. Identify items the Council would like to discuss and agendize; 3.
Prepare agenda reports and recommendation for the agendized items; and 4. Include
an item for discussion of protocol regarding future joint meetings, locations and
arrangements and inform District Manager of this additional item.
Public Comment Opened 7:46 pm
Public Speaking to the item: Rick Kennedy, Ukiah Valley Sanitation District General
Manager; John Graff, citizen of Ukiah; Jimmy Rickel; and Mike Pallesen, Ukiah Valley
Sanitation District Board Candidate.
Public Comment Closed 8:47 pm
By consensus, City Council directed staff to add to a future agenda the three items
continued from the Joint UVSD 9/17/08 meeting for discussion and to prepare
agenda summary reports framing the issues and presenting recommendations for
Council's discussion in advance of the joint meeting with the Ukiah Valley Sanitation
District. The discussion of the protocol is deferred.
Recessed at 8:51 pm
Reconvened at 9:04 pm
d. Review and Consideration of a Community Video Showcase Program and
Authorization for the City Manager to Negotiate and Execute the Corresponding
Agreement with CGI Communications, Inc. 9:17:36 PM
Economic Development Manager Moller presented the item. Recommended Action:
Consider proposal from CGI and, if appropriate, authorize the City Manager to
negotiate and execute the corresponding agreement for the Community Video
Program.
Public Comment Opened 9:25 p
Public Speaking to the item: John Graff, citizen of Ukiah.
Public Comment Closed 9:28 pm
By consensus, City Council does not support having streaming video programs on
the City website that include advertising, although they do support the concept of
streaming video and thought it may be more appropriate for the Chamber of
Commerce's website.
12. COUNCIL REPORTS 9:29:23 PM
Councilmember Thomas reported on the annual meeting of the Northern California Power
Agency meeting which focused largely on energy issues facing communities.
Councilmember McCowen reported on the Main Street October 1, 2008, meeting. Main
Street is encouraging downtown businesses to be open on Sundays.
Councilmember Baldwin reported on a special meeting of the Inland Water and Power
Commission to consider the issue of Millview's water application for a diversion on the
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Russian River and to discuss the possibility in intervening on the lawsuit; no action was
taken.
Councilmember Rodin reported on the League of California Cities conference she and the
City Manager attended and spoke on some of the speakers/sessions she attended.
Councilmember Rodin informed Council on a letter regarding the Alex Rorabaugh Center
written by staff which will be going before the school board.
13. CITY MANAGERICITY CLERK REPORTS 9:42:47 PM
City Manager Chambers reported that Councilmember Rodin will serve on the League of
California Cities board. At the League of California Cities conference Governor
Schwarzenegger spoke on the State Budget; SB 375 and the economic situation was
addressed.
a. Update of Council Manual and Direction on Councilrnernbers' Participation in
Various Meetings 9:46:41 PM
City Manager Chambers presented the item. Recommended Action: Direction to staff
for a possible amendment to the existing City Council Meeting Procedures/Decorum
guidelines to accommodate setting a policy regarding Councilmember attendance at
meetings of Stakeholders and/or Agencies where there is not preapproved City
Council representatives.
By consensus, City Council deferred this topic to a Strategic Planning meeting or
future City Council meeting.
12. COUNCIL REPORTS 9:52:57 PM
Councilmember McCowen reported on a letter received from the Flood Control District
objecting to the proposal that the City could account for the exchange of water through the
emergency intertie by wheeling it through the District. City Attorney Rapport reported that he
has sent a letter requesting more information and will report to the City Council when a reply
is received.
Adjourn to Closed Session 9:56 pm 9:56:07 PM
14. CLOSED SESSION - Closed Session may be held at any time during the meeting
a. Conference with Real Property Negotiators 54956.8);
Property: APN 002-255-02, and 03; APN 002-153-03; and APN 002-281-15, 18, 21,
24, 28, 29; and APN 002-192-14; and APN 001-050-11; APN 001-081-05; and APN
001-060-28, 32, 34, 36, and 37; and APN 002-232-09, 10, and 11; and AP 002-232-
12 (portion).
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah & Ukiah Unified School District
b. Conference with Labor Negotiator (§54957.6)
Agency Representative: Jane Chambers, City Manager
Employee Organization: Fire Unit
Reconvened in Open Session at 10:50 prn with no reportable action.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 10:50 pm.
J A ne M. Currie, Deputy City Clerk
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