HomeMy WebLinkAbout2009-02-05 PacketCITY OF
COUNCILCITY AGENDA
Special -- •
Ciwic Center Coxncil Chambers
11 Seminary Avenue
Ukiah, CA 9
-
• i
February 5, 2009
4:30 p.m.
2. WORKSHOP SESSION
MID-YEARa. BUDGET DISCUSSION
b. INFORMATION D DISCUSSION REGARDING •UGHT CONDITIONS AN•
WATER EMERGENCY ISSUES
Please be advised that the City needs to be notified 24 hours in advance of a meeting if any specific accommodations or
interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to
reasonably accommodate individuals with disabilities upon request.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for
public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business
hours, Monday through Friday, 7:30 am to 5:00 pm
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the
bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than
24 hours prior to the meeting set forth on this agenda.
Dated this 4th day of February, 2009.
Linda Brown, City Clerk
�1TY OF U ' Fiscal Year 2008-09
xeo�'
Fi ' "��� L!
Pr�* Understanding Local Government Finance
`�LIF'OIt
City expenditures are through
City Expenditures by Fund the Operating Budget which
Fiscal Year 2008-09 includes General > Fund, Special
Revenue Funds, Enterprise Funds,
and Other Funds.`
Other Funds ' General Fund & Reserves General Fund provides Police,
$5,600,000 $1.4,200,000 Fire, Public Works, Parks,
7% ° " Building, and Community Planning
17 /o services. Special Revenue
Special Revenue Funds Funds provide services such as
$6,000,000 housing or other special activities
which are funded largely through
7% state and federal grant resources.
Services that are intended to
generate their own revenue and
operatesimilar to private
l
business are Enterprise Funds
such as Water, Sewer, and
Electric.Other Funds are
Enterprise Funds internal services, some but not all
$58,600,000 capital projects, and expendable
69% trust funds.
City of UkiahServices by the Numbers
Public Safety Public Works
The Ukiah Police Department responded to 27,937 calls for Each year the Public Works Department sweeps a total of 2,544
service in 2007, and is committed to providing the highest level curb miles of street and removes more than 645 tons of debris
of community service possible, working in partnership with the from streets and 35 cubic yards of debris from storm drains;
community to promote public safety and crime prevention. maintains more than; 2,500 regulatory street and parking -related
The Ukiah Fire Department responded to 830 fire related signs; and ensures that more than 219,000 linear feet of traffic
events in 2007, including 58 actual fires. The Fire Department lane striping, crosswalks and other pavement markings are
also responded to 1,502 paramedic, advanced life support painted through the use of both City forces and contractors.
ambulance service requests, and responded to hazardous
material exposures, and other natural disasters. Water
The City's Water Utility Division distributes 4 million gallons of
Planning & Building water per day to homes and businesses through 70 miles of
The Community Planning Division processed 49 planning permits water mains. This services 4,946 residential and 739 other water
in fiscal year 2007-2008 andcollected nearly $30,000 in fees. service connections within the City service area. A one day
The Planning Division also made progress on important long- emergency water supply of 6 million gallons is stored in 6 tanks.
range planning projects such as the Downtown/Perkins Street
Form Based Code, General Plan Housing Element Sewer
Implementation, Airport Master Plan B-2 Zone Update, Facade The City Sewer Maintenance Division cleans more than 470,000
Improvement Program, CityView Trail 'Planning, and others. The linear feet of sewer lines each year. The Wastewater Treatment
Code Compliance Coordinator managed over 100 cases during Facility is in the process of being upgraded. The future capacity
the last fiscal year. will be 3.01 million gallons a day. This project will be completed
The Building Division issued 527 building permits in fiscal year in 2009.
2007-2008 for projects with a total valuation of $7,984,407.
$145,835 was collected in fees and 1,585' inspections were Electric
performed by the Building Inspector. The Building Official Ukiah Electric Utility supplies electricity to Ukiah's 15,000 plus
managed the code adoption program for the new California residences and businesses. The Electric Department oversees
Building Code. the procurement of wholesale power, maintains and operates
the local electric distribution system, provides engineering and
Page 2
Budget at a -Glance
1990�system planning for 28,000 rounds of golf including tournaments and related
improvements, activities annually. The City organizes the Sundays in the Park
__-I __.._....,. —:'— M.,-,niichr_Movie Madness_ Familv Fun in the Sun
Budget at: a -Glance Page 3 f,;
Enterprise Funds are operatedlike a business. They generate their own revenues and do not rely on the City's General Fund.
Enterprise Funds are maintained for Water, Sewer, Solid Waste Disposal, Electric Service, Golf Course, Parking District, Street
Lighting, Conference Center, and Airport.
Enterprise Fund Expenditures Fiscal Year 2008-09
Sewer Utilit
$23,600,00
Golf Course
$1,100,000
Airport
$1,400,000
$1,100,000
lity
00
ectric Utility
?7,800,000
Special Revenue Funds cover programs or activities funded by money restricted fora special purpose. The source of this money
is mostly grants and state and federal government programs.
Budget at c
Page 4 #i
. j
Where the Money Comes From to Pay for Local Government Services
Distribution of 7.75% Sales Tax
County Health &
Public Safety Welfare 1/2¢
Sales tax is the City of Ukiah's
largest general fund revenue
source. It is allocated according
to where people shop, not
where they live. This diagram
City of Ukiah10
(Prop 172) 1/2¢
Countywide
Transportation'
1/40
Measure "S"
1/20
11
LIOther Taxes
The Redevelopme
those listed above
forthcoming.
We hope you find
of Ukiah's ComprE
State of California
5¢
As shown below, the City receives General Fund revenues from a variety of sources.
General Fund Revenues
Fiscal Year 2008-09
Other Fees,
Permits,' Misc.
15% Sales Tax
General Fund Revenues
Sales Tax
$5,689,800
Property Tax
$697,683
Franchise Fees
$1,638,833
Other Taxes
$1,111,366
Inter ovemmental
$2,511,024
Other Fees, Permits & Misc.
$1,984,873
Total General Fund Revenue
$13,633,579
5%
not been included in this report. Agency capital projects are in addition to
sources. More information on the Redevelopment Agency activities will be
:t basics helpful. For additional information, you can review a copy of the City
i the City's website www.cityofukiah.com or at the library.
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2/5/2009
"American Recovery
Reinvestment Act of 2009"
Study Session
February 5, 2009
Agenda
#Overview of the emerging program
� City projects that could qualify for funding
Next "steps
M*
,Ammedcan Recovery & Reinvestment
Act of 2009
:•
On 01/28/09, House passed their version of stimulus
package, H. R.1 - $815Billion
r On 02/02/09, Senate began debate on their version
of stimulus package, S.B. 336 -;$925 Billion (+?)
v To President for signature week of 02/16/09?
After enactment, EPA will issue funding guidelines
within 1 week and must disburse funds to the States
within 30 days
American Recovery ;;& Reinvestment
Act of 2009
Details are still being negotiated but based on HR 1:
• Addresses the need to bolster the economy and create
jobs
♦ Provides federal grants for the State Revolving Funds
nationally
Califomia's share +/- $450 million Including
wastewater, drinking water and stormwater
a Will focus on "shovel ready" projects asa riority
Approved plans, specs, environmen review and
permits
M* I
American Recovery &
Reinvestment Act of 2009
® Both the California Department of Public Health (CDPH)
and the State Water Resources Control Board (SWRCB)
anticipate receiving significant federal funding through
the American Recovery and Reinvestment Bill.
• CDPH funds projects that improve the potable water
supply for communities and SWRCB funds projects that
improve water quality including wastewater collection
and treatment, water recycling`; and certain storm water
quality projects.
A@P* I
American Recovery &
Reinvestment Act of 2009
t CDPH and SWRCB will use their existing revolving loan
funding programs to distribute the money to public
agencies in California.
• Both CDPH and SWRCB have indicated that they will be
making modifications to these programs, including
possible provisions for zero -interest loans and grants, in
order to provide needed assistance to local agencies.
o The key to accessing funding from these programs will
be speed: both CDPH and SWRCB will fund projects
that can be ready for bid, possibly as early as June
2009.
2/5/2009
P"
CWSRF Policy Amendments/
Administrative Actions
eThe CWSRF staff is reviewing the current policy and will submit
recommendations to the State Water Board: Amendments will address
the program's processes and level of financial assistance.
a Reducing Interest rates
Planning Loans
� Allowingprincipalforgtveness/grants
• Requires change In State CWSRF Iaw
Removing per year Olsbursement Limit
A FurtherStreamlining Environmental Review?
•
TIER2 Across the Board
a
CWSRF Policy Amendments/
Administrative Actions
e Streamlining SRF application process
Basically removing the number of approval steps in an
application process
• Currently Accepting New Applications
o Combining Facilities Pian approval with preliminary
funding commitments
• Technical assistance
The State wants to move this funding to local
agencies quickly
9* - I
CWSRF Policy Amendments/
Administrative Actions
a Reducing Interest Rates
• Providing loans for planning and CEQA
m Allowing principal forgiveness (grants)
Requires changing Califomia's SRF law
® Removing per year disbursement limit
Favors large agencies
o Streamlining environmental review
2/5/2009
K,
What should the City be doing to
position itself?'
*For Clean Water SRF Program
*For Safe Drinking Water SRF Program
,,W*
CWSRF Funding
❖ Submit a Financial Application if your; project is ready -
to -proceed.
• Even If your project Is not on the Priority List
• Applicant assigned a Project: Manager to assist In the
application process.
•S Get on Project Priority List.
❖ Work closely with your Project Manager to ensure all
documents are submitted for funding commitment.
ft* 11
SDWSRF Funding
Applicant submits a pre -application' for Economic
Recovery Funding (ER$)s`
4- CDPH reviews and ranks`ER$ pre -apps
❖ CDPH publishes draft Project Priority List (PPL)
❖ CDPH invites projects to submit complete
application
❖ CDPH evaluates funding application
❖ CDPH issues funding agreement
ft*
2/5/2009
0
SDWSRF Funding
CDPH invites projects from PPL based on available
funding.
® Applicantwill have 60 days to submit a completed
application.
There will be no extensions to this deadline.
@ CDPH will process applications in the order received
CDPH will continue to process applications until all funds
have been allocated.
® CDPH to issue funding agreement within 60 days, of
determination of project eligibility and funding amount.
® The funding application and required documents will be
posted on our website in February.
Additional SDWSRF Project
Information
a Funding agreement cannot be issued by CDPH and
construction cannot begin until final environmental
clearance.
i Construction must begin within 60 days of executed
funding agreement.
0 Water system must have adequate Technical,
Managerial, and Financial capacity.
4- Any, Proposition 218 requirement for a rate increase '
must be met prior to issuance of a funding agreement
by CDPH.
ft*
Potential ;City Projeds for Funding
Projects that can 'ready to bld' before September 2009
e The City of Ukiah (City) has a number of projects
that qualify for the state funding programs and
that could be designed in time to make the
aggressive schedules outlined by CDPH and
SW RCB.
• These projects have been preliminarily grouped;
in order to maximize their eligibility for funding
and facilitate planning and design.
&Offi*
2/5/2009
6i
Potential City Projects for Funding
Projects that can be'ready to bid` before September 2009
For the SDWSRF Funding Program
o The Groundwater Capacity RestorationProject which
involves constructing two new wells and abandoning two
existing 50 -year old wells in order to restore the City's
historic groundwater production capacity.
o The Distribution System Reliability Project which''
Involves replacement of all ACP water mains with
parallel PVC mains to Improve reliability and avoid
additional catastrophic failures.
9* 1
Potential City Projects for Funding
Projects that can be 'ready to bid' before September 2009
For the CWSRF Funding Program
o The Sanitary Sewer Overflow'(SSO) Compliance Project
which involves rehabilitation (lining) of sewer lines and
manholes to reduce iI&I in sewer mains, together with
mapping the City's storm drain outfalls and installing
access to manage 5SO's before they reach surface
waters.
M*
Potential City Projects for Funding
Projects that can be'ready to bid' before September 2009
For the CWSRF Funding Program
o The Recycled Water and Stormwater Development
Project which Includes nuirienttreabnent and filter Improvements
at the wastewater treatment plant to produce recycled water year
round; addition of a storage pond for emergency/equalization and
recycled water storage; construction of a recycled water pump
station and truck fill station; Installation of a recycled water
transmission pipelinefor agriculture reuse (north to Gobbl Road),
Installation of a recycled water transmission pipeline for golf course
use (west under Hwy 101, and north to the municipal golf course);
Installation of recycled water storage tanks; and Installation of storm
water capture structures (cisterns) in city parks and at the golf
course.
941*
2/5/2009
2
2/5/2009
NextSteps
• Submit Pre -applications for all projects
® Begin planning, CEQA and design on high
priority projects in order to be "ready to go"
• Submit completed application with plans and
specs, environmental documents, and
permits to SWRCB/CDPH SRF Programs
M*
?Questions?
City Of Ukiah
Utilities Map E
s
Gobbi Substation
Feb
0 125 z a)
1 inch equals 50 feet
Map Produced by
City of Ukiah GIS Department
February, 2009
Box Culvert
is
Bubble Up
F J
Curb Inlet
A
Curb Outlet
i._i
Drop Inlet
G
Drop Outlet
G
Manhole
Is
Pipe Inlet
1
Pipe Outfall
Known
Suspected Line
®
Sewer Mains
Cleanouts
o
nushng Inlets
61
Grease Interceptors
0
Lampholes
EE
Lift Stations
®
Manholes
40
Multiple Pipe Manholes
10
tA/ Dumpstation
Fre Hydrants
®
Water Valves
Water Pipes
—
Creeks
Russian River
Streets
— —�
Railroads
City Limit
Parcels (09/07)
ED
City Owned Property
Feb
0 125 z a)
1 inch equals 50 feet
Map Produced by
City of Ukiah GIS Department
February, 2009
CITY OF UKIAH CITY COUNCIL NOTES
Special Meeting
Civic Center Council Chambers
300 Seminary Avenue, Ukiah, CA 95482
February 5, 2009
4:30 p.m.
ROLL CALL
Ukiah City Council met at a Workshop Session on February 5, 2009, the notice for which
being legally noticed on February 4, 2009. Mayor Baldwin called the meeting to order at
4:39 pm. Roll was taken with the following Councilmembers present: Landis, Thomas,
Rodin, and Mayor Baldwin. Councilmembers absent: Councilmember Crane. Staff
present: City Manager Chambers, City Attorney Rapport, Director of Finance Elton,
Finance Controller Newell, and Deputy City Clerk Currie.
2. Workshop session
a. Mid -Year Budget Discussion
City Manager Chambers and Director of Finance Elton discussed midyear budget
and economic climate concerns.
Public Comment opened at 5:12 pm: 5:12:29 PM
Public speaking to the item: Dick Seltzer, Ukiah Resident; John Graff, Employer's
Council of Mendocino County (ECMC); and Ross Liberty.
Public Comment closed at 5:30 pm.
By Consensus, City Council received the report.
b. Information and Discussion Regarding Drought Conditions and Water
Emergency Issues 5:41:13 PM
Director of Public Works/City Engineer Eriksen and Public Works Deputy
Director, Water and Sewer Utilities Burke discussed drought conditions, water
emergency issues, and the City's Wells.
Public Comment opened at 6:27 pm: 6:27:29 PM
Public speaking to the item: Ross Mayfield and John Graff, ECMC.
Public Comment closed 6:34 at pm.
By Consensus, City Council received the report.
C. Proposed Water and Wastewater Stimulus Related Projects
Public Works Deputy Director, Water and Sewer Utilities Burke presented the
item via power point presentation.
By Consensus, City Council received the report.
3. PUBLIC COMMENT
None.
4. ADJOURNMENT
There being no further business, the meeting adjourned at 6:59 pm.
"I
N
ne M. Curi—ie, Deputy City Clerk