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Home My WebLink AboutMin 10-15-08CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 October 15, 2008 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on October 15, 2008, the notice for which being legally noticed on October 10, 2008. Mayor Crane called the meeting to order at 6:04 pm. RoII was taken with the following Councilmembers present: Thomas, McCowen, Rodin, Baldwin, .and Mayor Crane. Councilmembers absent: None. City Treasurer present: Carter. Staff present: City Manager Chambers, City Attorney Rapport, Electric Utility Director Grandi, Director of Finance Elton, Finance Controller Newell, Director of Public Works/City Engineer Eriksen, Deputy Director of Public Works/City Engineer Seanor, Director of Community and General Services Sangiacomo, Director of the Grace Hudson Museum Smith-Ferri, and Deputy City Clerk Currie. 2. PLEDGE OF ALLEGIANCE6:05:03 PM 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 6.06.01 PM a. Proclamation Declaring Storm Water Awareness Week, October 20-26, 2008. Mayor Crane read the Proclamation. Deputy Director of Public Works Seanor received the Proclamation. 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES6:12:04 PM a. Regular Minutes of 10/03/07 b. Regular Minutes of 9/19/07 c. Regular Minutes 10/1/08 M/S Rodin/McCowen to approve the Regular Minutes of 9/19/07 as submitted and the Regular Minutes of 10/3/07 with the following corrections: page 6, item 12, paragraph 1 add "Brock" before Dolan, add "Valley" after Potter and 10/1/08 with the following correction: page 1, item 3b correct spelling of Tawny Bailey and pages 2 item 10a correct spelling of Ian Caliendo. Motion carried by an all AYES voice vote of the members present. 6. RIGHT TO APPEAL DECISION6:14:10 PM CONSENT CALENDAR 6:14:37 PM Councilmember Rodin requested 7n, Councilmember Baldwin requested 7e, and a member of the public, Don Larson, requested Tj to be withdrawn from the consent calendar. M/S McCowen/Baldwin to approve the Consent Calendar items 7a through 7d, 7f-i, 7k- 7m, and 70: a. Report of Disbursements for the Month of September 2008 CC 10/15/08 Page 1 oF7 b. Rejection of Claim for Damages Received from James Morgan and Referral to Joint Powers Authority, Redwood Empire Municipal Insurance Fund c. Award Purchase of Fluke T140ft-20 Thermal Imaging Camera to Horizon for the Amount of $12,920.77 for Detection of "Hot Spots" in Wastewater Treatment Plant Electrical and Mechanical Equipment d. Reject Bid for 115KV Radial Feed Transmission Line Pole Replacement e. MOVED to New Business 11.h f. Report Expenditure for Emergency Purchase of Sodium Hypochlorite Solution for the Wastewater Treatment Plant from Chem-Quip in the Amount of $5,963.00 g. Request for Budget Amendment in the Amount of $26,850 for Professional Services Contracts with RFS Utility Consulting Previously Approved by the City Council for Services Supporting the Ukiah Electric Utility Department with the North American Electric Reliability Corporation Reliability's Standards Compliance h. Award of Bid for Purchase of 3000 Gallons of Aluminum Chlorhydrate to Sterling Water Tech of Columbia, TN @ $4.74 /Gallon for an Approximate Total Amount of $14,220.00, Plus Tax i. Award Purchase of Liquid Polymer Alkylamine to Ashland, Inc. at the Unit Price of $0.93 per Pound for an Approximate Total Amount of $55,800 plus Tax j n,~ +' f o ~ ~' o -AVIFl9 LaF1 ~traa~Pnrlcinr c t 4.lichi.... ^„~ MOVED to New Business 11.i ~ ~~~V k. Adoption of Resolution Removing On-Street Parking and Establishing Bus Loading Zones on Clara Avenue between Sidnie Street and Orchard Avenue I. Report to the City Council Regarding the Purchase of Two Autocad Workstations for the Electric Utility Department in the Amount of $7,466.07 m. Award of Bid to Mike's Painting in the Amount of $9,600 for the Exterior Painting of the Observatory Park House and Office; Approval of Budget Amendment in the Amount of $17,600 Utilizing Funds from the Special Project Reserve Fund 699.260.007 Allocated for Observatory Park Buildings for Painting ($9,600) and an Additional $8,000 for Window and Carpentry Materials & Supplies n. A~rt~E1KI~~~FtV M241~39FFtA AJannti ~ c,rn,., ,~e n.....,,.,.._..a r__ n______.__ MOVED to New Business 11.j o. Award of Bid to Musco Sports Lighting, LLC for the Purchase of Field Lighting System for Anton Stadium in the Amount of $97,997.00 Motion carried by the following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin, and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS 6:23:18 PM 6:23:43 PM Jan Allegretti-CARE (Compassion for Animals, Respect for the Earth) Co- coordinator, requested changing the Ukiah City Code from owner to guardian when pertaining to animals. She submitted a packet with this information plus letters of support from Julie Knudsen, SNAP (Spay-Neuter Assistance Program) Board Member; Muhasibi Shalom, M.A. - L.M.F.T; and Heng Yin, Girls Division Principal of Instilling Goodness Elementary School/Developing Virtue Secondary School. 6:28:16 PM Katy Sommers, D.V.M., co-owner of Mendocino Animal Hospital, spoke in support of changing the Ukiah City Code in the above comment and provided a letter of support. CC 10/]5/08 Page 2 of 7 6:31:29 PM Sage Mountainfire, an individual, spoke in support of changing the Ukiah City Code in the above comment and provided a letter of support. Councilmember Rodin requested this topic be added to a future agenda. 6:32:48 PM Don Larson spoke on an article in the New York Times, October 6, 2008, Mailing Our Way to Solvency, regarding returning to the use of postal savings banks. He provided a copy of the article. 9. PUBLIC HEARINGS (6:15 PM) 11. NEW BUSINESS 6:35:59 PM d. Discussion and Possible Direction to the City Attorney Regarding Resale of Water and Sewer Utility Services Councilmember McCowen presented the item. Recommended Action: Discuss the issue and provide direction. Public Comment Opened 6:42 pm Public Speaking to the item: David Vilner 6:51:03 PM and Lisa Hillegas, Managing Attorney for Legal Services for Northern California, is supportive of tightening up City Ordinances. Public Comment Closed 7:04 pm By Consensus, City Council directed City Attorney Rapport to research the City's authority to regulate how pass-through costs are calculated and then billed to residents and bring the item back to a future meeting. Adoption of Resolution Removing On-Street Parking and Establishing Bus Loading Zones on North Dora between Walnut Avenue and Grove Avenue (Was item Tj) Deputy Director of Public Works/City Engineer Seanor presented the item. Recommended Action: Adopt a resolution removing on-street parking and establishing bus loading zones along North Dora Street between Walnut Avenue and Grove Avenue. Public Comment Opened 7:09 pm Public Speaking in support of the item: Dan Baxter, Mendocino Transit support Public Speaking in opposition of the item: Don Larson. _ Public Comment Closed 7:19 pm MIS Rodin/Thomas to approve the Recommended Action. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin, and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None. 10. UNFINISHED BUSINESS a. Approve Electric Utility Revised Resource Adequacy Program and Authorize the City Manager the Authority to Execute Resource Adequacy Alternatives within the Pooling Agreement Structure 7:20:40 PM Electric Utility Director Grandi presented the item. Recommended Action: City Council adopt the replacement Resource Adequacy Program and authorize the City Manager the authority to execute Resource Adequacy alternatives within the Pooling Agreement structure. CC 10/15/OS Page 3 of 7 M/S McCowen/Thomas to approve the Recommended Action. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin, and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None. b. Request for City Council Approval of the Amended and Restated Northern California Power Agency Pooling Agreement, and Authorize the City Manager to Execute Agreement 7:28:03 PM Electric Utility Director Grandi presented the item. Recommended Action: City Council approve the amended and restated Northern California Power Agency Pooling Agreement, and authorize the City Manager to execute agreement. M/S Rodin/McCowen to approve the Recommended Action. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin, and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None. c. Purchase of a Mini Push 2020 Portable TV Inspection System for Sewer Maintenance from Cues, Inc. per HGAC Contract # SC01-08 in the Amount of $9,985.14 and Authorize Budget Amendment for Same 7:32:07 PM Director of Public Works/City Engineer Eriksen presented the item. Recommended Action: 1) Award purchase of Mini Push 2020 Portable TV Inspection system for Sewer Maintenance to Cues, Inc. per HGAC Contract # SC01-08 in the amount of $9,985.14; 2) Authorize budget amendment for same using funds from Fund 612 City/District Sewer Operations Fund Balance. M/S Baldwin/Thomas to approve the Recommended Action. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin, and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None. d. Authorize Execution of Amendment to Professional Services Agreement with Winzler & Kelly in an Amount Not to Exceed $45,000 for Engineering Services for a Right Turn Lane on Perkins Street at Orchard Avenue 7:35:07 PM Director of Public Works/City Engineer Eriksen presented the item. Recommended Action: Authorize execution of amendment to professional services agreement with Winzler & Kelly in an amount not to exceed $45,000 for engineering services for a right turn lane on Perkins Street at Orchard Avenue. M/S McCowen/Baldwin to approve the Recommended Action. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin, and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None. 11. NEW BUSINESS a. Report on the Fact Act (2003) and the Plan for Implementation 7:41:37 PM Finance Controller Newell presented the item. Recommended Action: Receive and file the report of implementation of the Fact Act. By Consensus, City Council received the report. CC 7 0/] 5/08 Page 4 of 7 b. Consideration and Adoption of Revisions to the Investment Policy of the City of Ukiah 7:46:58 PM Finance Director Elton presented the item. Recommended Action: Adopt the revised statement of investment policy as recommended by the Investment Oversight Committee. M/S Rodin/McCowen to approve the Recommended Action. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin, and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None. c. Council Review and Discussion of Potential Impacts of California State Legislation, AB32 (California Global Warming Solutions Act of 2006} and SB375, Related to Greenhouse Gas Emissions and Local Land Use Authority 7:52:09 PM Mayor Crane presented the item. Recommended Action: Discuss potential impacts of legislation and provide any policy direction. By Consensus, City Council directed staff to do further research and report back in the early part of 2009 with ideas on how the City might move forward collectively with fellow cities and within the region; how to address the issue as an economic development issue, and educating the business community. Recessed at 8:46 pm Reconvened at 8:56 pm e. Adoption of Resolution Authorizing Examination of Sales and Use Tax Records 8:56:17 PM City Manager Chambers presented the item. Recommended Action: Adopt Resolution Authorizing the Examination of Sales and Use Tax Records by Authorized Representatives of the City. M/S McCowen/Thomas to approve the Recommended Action. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin, and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None. Award of Bid to Roberts Mechanical and Electrical, Inc. in the Amount of $50,698 for the Purchase of High Efficiency Heating and Air Conditioning Units for the Grace Hudson Museum and Approval of a Corresponding Budget Amendment 8:57:16 PM Director of Community and General Services Sangiacomo presented the item. Recommended Action: Approval of award of bid to Roberts Mechanical and Electrical, Inc. in the amount of $50,698 for the purchase of high efficiency heating and air conditioning units and approval of a corresponding budget amendment in the amount of $39,220 using funds from the Public Benefits Fund 806, Energy Conservation Account. M/S McCowen/Baldwin to approve the Recommended Action. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin, and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None. CC 10/15/08 Page 5 of 7 h. Award Agreement for Tree Trimming at Various Locations in the City of Ukiah to Asplundh Tree Expert Company in the Amount Not to Exceed $150,000 for the Fiscal Year 2008/2009 9:00:32 PM (Was item 7e) Electric Utility Director Grandi presented the item. Recommended Action: Award Agreement for Tree Trimming at Various Locations in the City of Ukiah in the amount not to exceed $150,000 for the fiscal year 2008/2009 to Asplundh Tree Expert Company. M/S Rodin/McCowen to approve the Recommended Action. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin, and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None. Authorize City Manager to Negotiate and Execute Agreement for Concession Services at the Ukiah Sports Complex (Was item 7n) Director of Community and General Services Sangiacomo presented the item. Recommended Action: Authorize the City Manager to negotiate and execute the concession agreement for the Ukiah Sports Complex. Public Comment Opened 9:13 pm Public Speaking to the item: Zia Poya, co-proprietor of The Pub. Public Comment Closed 9:16 pm M/S RodiniBaldwin to approve the Recommended Action. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin, and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None. Adjourn as City Council and convene as Ukiah Redevelopment Agency at 9:21 pm. Recessed to Closed Session for both City Council and Ukiah Redevelopment Agency at 9:23 pm g. Adoption of Resolution Approving Memorandum of Understanding for Employee Bargaining Unit -Fire Unit Recommended Action: Adopt Resolution approving 2008-2010 Memorandum of Understanding for the Fire Unit. M/S Rodin/McCowen to approve the Recommended Action. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin, Baldwin, and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None 12. COUNCIL REPORTS 10:12 pm Councilmember Thomas reminded the Councilmembers the Arbor on Main Street is having their open house on October 22, 2008. Councilmember Rodin reported on her attendance to an informational meeting about the Mendocino County General Plan which gave an overview and update. Councilmember McCowen reported on a revenue sharing meeting held with Mendocino County and it is moving forward. The Board of Supervisors will be holding a workshop on Monday, October 20, 2008. Councilmember McCowen brought forward the City's insurance requirement concerns he has received from citizens. City Manager Chambers CC 10/15/08 Page 6 of7 responded that staff is aware of recent concerns and this item will be coming back to the City Council for their review. Councilmember Baldwin reported on the Inland Water Power Commission meeting and provided a handout listing the Coyote Dam feasibility study expenditures. 13. CITY MANAGER/CITY CLERK REPORTS City Manager Chambers asked City Councilmembers to report to City Clerk Brown their availability to attend the October 29, 2008, Strategic Planning Meeting from 6:00 pm to 10:00 pm. 14. CLOSED SESSION -Closed Session may be held at any time during the meeting a. Conference with Labor Neootiator (§54957.6) Agency Representative: Jane Chambers, City Manager Employee Organization: Fire Unit Reconvened in Open Session at 10:10 pm; see item 11.g for reportable action on item 14.a. 15. ADJOURNMENT There being no further business, the meeting adjourned at 10:17 pm. ,~;~ ~_ ~t1 J nne M. Currie, Deputy City Clerk cc ionsioa Page 7 of 7