HomeMy WebLinkAboutMin 11-05-08CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
November 5, 2008
6:00 p.m.
ROLL CALL
Ukiah City Council met at a Regular Meeting on November 5, 2008, the notice for which
being legally noticed on October 31, 2008. Mayor Crane called the meeting to order at
6:04 pm. Roll was taken with the following Councilmembers present: Thomas,
McCowen, Rodin, Baldwin, and Mayor Crane. Councilmembers absent: None. Staff
present: City Manager Chambers, City Attorney Rapport, Risk Manager/Budget Officer
Goodrick, Development Permit Coordinator Ballard, Electric Utility Director Grandi,
Director of Public Works/City Engineer Eriksen, Director of Community and General
Services Sangiacomo, Project/Grant Administrator Mills, Director of the Grace Hudson
Museum Smith-Ferri, and Deputy City Clerk Currie.
2. PLEDGE OF ALLEGIANCE
Mayor Crane announced an Urgency Item submitted to the City Council for consideration
to be added to the agenda. 6:06:02 PM
M/S Rodin/Thomas to introduce the Urgency Item, Approval of the Change Order for FEMA
Funded Museum Gallery Repair Work in the Amount of $9,688 for Replacement of Ceiling
Drywall and Authorization to Allow City Manager to Approve Further Change Orders, if
Determined to be Reasonable, with a Cumulative Total Not to Exceed $6,500 or 10% of Original
Bid. Motion carried by the following roll call vote: AYES: Councilmembers Thomas, Rodin,
McCowen, Baldwin, and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None.
The Urgency Item will be heard as Item 11c
PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Regular Minutes of 10/15/08
b. Regular Minutes of 10/17/07
c. Regular Minutes of 11/7/07
M/S Baldwin/McCowen to approve the Regular Minutes of 10/15/08, 10/17/07, and
11/7/07 as submitted. Motion carried by an all AYES voice vote of the members
present.
6. RIGHT TO APPEAL DECISION
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CONSENT CALENDAR 6:08:31 PM
Councilmember Thomas requested 7d to be withdrawn from the consent calendar.
M/S Thomas/Rodin to approve the Consent Calendar items 7a through 7c and 7e
through 7g:
a. Notification of Purchase of Two Digital Radios in the Amount of $6,495.18 to
Motorola, Inc.
b. Rejection of Claim for Damages Received from Scott Nicol4 and Referral to Joint
Powers Authority, Redwood Empire Municipal Insurance Fund
c. Progress Report on Purchase of Fire Department Ladder Truck
d.
MOVED to New Business 11.b
e. Report of the Acquisition of Professional Services from Winzler & Kelly in the
Amount of $9,650 for Permit Application Assistance for the 2002 STIP Gobbi
Street/Oak Manor Drive/Babcock Lane Intersection Realignment Project
f. Designation of Applicant's Agent Resolution for Office of Emergency Services
(OES)
g. Award of Bid to Summerwood Products in the Amount of $9,236.87 for
Replacement of an Announcers Booth at Riverside Park that was Damaged
Beyond Repair During the 2005/2006 New Year's Flood as Approved by FEMA
Motion carried by the following roll call vote: AYES: Councilmembers Thomas,
McCowen, Rodin, Baldwin, and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN:
None.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
6:11:51 PM Jim Rickel, announced the Truckers Light Parade is schedule for December
8, 2008.
6:14:15 PM John Graff, representing the Employer's Council of Mendocino County
(ECMC), provided City Council with a brief verbal description of ECMC.
9. PUBLIC HEARINGS (6:15 PM)
10. UNFINISHED BUSINESS
b. Receive and Consider Skate Park Committee's Request to Explore Low
Gap Regional Park as Site for Ukiah's First Skate Park 6:19:30 PM
Director of Community and General Services Sangiacomo and Project/Grant
Administrator Mills presented the item. Recommended Action: Receive and
consider Skate Park Committee's written request to explore Low Gap Regional
Park as an alternative site for development of Skate Park.
Public Comment Opened 6:24 pm
Public Speaking to the item: 6:24:21 PM MaryAnn Landis, 6:26:43 PM John
Graff, citizen, and 6:27:58 PM Maureen Mulheren Wattenburger, Skate Park
Committee.
Public Comment Closed 6:29 pm
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M/S McCowen/Rodin to authorize staff to continue with the exploration of the
Low Gap Regional Park site as the first priority and to move forward as rapidly as
possible and to present, at a minimum, a monthly status report to City Council.
Motion carried by the following roll call vote: AYES: Councilmembers Thomas,
McCowen, Rodin, Baldwin, and Mayor Crane. NOES: None. ABSENT: None.
ABSTAIN: None. 6:33:57 PM
c. Discussion and Possible Action on Scope of City's Authority to Regulate
How Mobile Home Parks Served Through a Master Water Meter Charge
Tenants for Water and Sewer Serviced 6:35:26 PM
City Attorney Rapport presented the item. Recommended Action: After
considering the City Attorney's advice, provide direction to the City Attorney on
options to incorporate in ordinance/resolution for City Council consideration.
Public Comment Opened 6:48 pm
Public Speaking to the item: 6:48:38 PM Betty Boltz; 6:51:50 PM Earl Russell;
6:52:37 PM Lisa Hillegas, Managing Attorney for Legal Services for Northern
California; 7:01:25 PM David Vilner; 7:19:27 PM Gina Scott; and 7:22:16 PM Lee
Howard.
Public Comment Closed 7:33 pm
By Consensus, City Council appointed Councilmembers McCowen and Thomas
to an Ad Hoc Committee to work on the item further.
Recessed at 7:54 pm
Reconvened at 8:04 pm
a. Report and Approval of Criteria for Establishing Insurance Limits for
Encroachment Permits and Construction Contracts 8:04:48 PM
City Manager Chambers and Risk Manager/Budget Officer Goodrick presented
the item. Recommended Action: Council review Attachment 1 -Risk Analysis
Matrix, make changes as necessary and direct staff on specific criteria to use
particularly when evaluating the level of risk for encroachment permits and
construction contracts.
Public Comment Opened 8:19 pm
Public Speaking to the item: 8:19:44 PM Jim Rickel; 8:23:32 PM Eric Crane,
Crane of Ukiah; 8:34:35 PM Ken McCormick, homeowner; 8:37:15 PM Mark
Walker, contractor; 8:42:25 PM Lee Howard; and 8:53:55 PM John Graff, ECMC.
Public Comment Closed 8:57 pm
Public Comment Reopened 9:04 pm
Public Speaking to the item: 9:04:32 PM Eric Crane; 9:12:41 PM Lee Howard;
9:13:41 PM Mark Walker; 9:36:52 PM Eric Crane, and 9:59:47 PM Jim Rickel.
Public Comment Closed 10:01 pm
M/S Rodin/Baldwin to adopt the Risk Analysis Matrix with the exception of
encroachment permits and by the end of next week a committee to more
specifically define the encroachment permit section of the Matrix. Motion
withdrawn.
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By Consensus, City Council directed staff to use the Risk Analysis Matrix as the
working document, use one million dollars as the default limit and two million
dollars based upon justification with the intention that the City accepts additional
risk to achieve additional benefit to the local contractors and residence and to
continue to refine the criteria that would more objectively define what constitutes
the two million dollar limit. Staff is to work with the North Coast Builder's
Exchange on what criteria constitutes the two million dollar limit and bring it back
to the Financial Policies Committee. 9:49:04 PM
By Consensus, City Council directed staff to further review the Trucker's Light
Parade insurance issue with Captain Taylor based on the information provided at
tonight's meeting and ultimately it is staff's determination on what the insurance
requirements are to be. 10:05:01 PM
d. Electric Utility Report on Energy Efficiency Through the Public Benefits
Program 10:07:12 PM
Electric Utility Director Grandi presented the item. Recommended Action:
Informational only, no action by Council is required.
Jim Brands, Efficiency Services Group, provided a presentation on the Electric
Utility Report on Energy Efficiency through Public Benefits to the City Council.
New program information will come back to City Council after January 2009.
10:35:51 PM
By Consensus, City Council accepted report
e. Approve Amendment 1 to the Professional Services Agreement between
Efficiency Services Group, LLC and the City of Ukiah and Authorize the
City Manager to Approve Up to Two Yearly Contract Extensions 10:38:37
PM
Electric Utility Director Grandi presented the item. Recommended Action:
Approve Amendment 1 to the professional services agreement between
Efficiency Services Group, LLC, and the City of Ukiah, and authorize the City
Manager the authority to approve up to two, yearly extensions.
M/S Thomas/Baldwin to approve the Recommended Action. Motion carried by
the following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin,
Baldwin, and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None.
11. NEW BUSINESS
b. Report to Council of the Expenditure of $7,434.41 to Power Monitors Inc.,
c/o Honn Company for the Purchase of Two Meter Recorders for the
Electric Meters Division of the Public Utilities Department (was item 7d}
Electric Utility Director Grandi presented the item. Recommended Action:
Receive report on expenditure for recorders purchase in the amount of $7437.41
from power Monitors, Inc., C/O Honn Company.
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M/S Rodin/Thomas to approve the Recommended Action and change the dollar
amount to $7434.41. Motion carried by the following roll call vote: AYES:
Councilmembers Thomas, McCowen, Rodin, and Mayor Crane. NOES: None.
ABSENT: None. ABSTAIN: Councilmember Baldwin.
10. UNFINISHED BUSINESS
f. Discussion and Possible Action on Items Remaining from the September
17, 2008 Joint Meeting between the Ukiah Valley Sanitation District Board
and the Ukiah City Counci110:55:12 PM
Director of Public Works/City Engineer Eriksen presented the item.
Recommended Action: Discuss the three items remaining from the September
17, 2008 joint meeting and provide direction on any additional data that the City
Council may want included in the staff reports that will be prepared for the future
joint meeting with the Sanitation District.
Regarding Item 2b, master meter policy, City Council is in agreement with the
staff recommendation.
Regarding Item 2c, re-analysis of sewer connection fees, City Council is in
agreement with the staff recommendation.
Regarding Item 2e, City financially participating in reimbursing the County of
Mendocino for the services of the Deputy CEO during his participation of the Ad
Hoc Committee, Councilmembers Rodin, Baldwin, and McCowen support staffs
recommendation and Mayor Crane and Councilmember Thomas oppose staffs
recommendation.
By Consensus, City Council directed staff to add to the Sanitation District Joint
meeting agenda discussion on the Will Serve Policy and Cap on Sewer Fees
Issue.
11. NEW BUSINESS
a. Approve Relocation of CALSTAR Operations to Hangar 9 Pending Approval
of Use Permit to Comply with CalTrans Aeronautics Division Finding that
Current Location is Unsafe for CALSTAR's Current Operation; Authorize
City Manager to Approve CALSTAR's Lease ] 1:34:34 PM
Airport Manager Owen Recommended Action: Approve relocation pending the
approval of the use permit. Authorize City Manager to negotiate and execute
CALSTAR's lease.
M/S McCowen/Baldwin to approve the recommended action. Motion carried by
the following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin,
Baldwin, and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None.
Urgency item
c. Approval of the Change Order for FEMA Funded Museum Gallery Repair
Work in the Amount of $9688 for Replacement of Ceiling Drywall and
Authorization to Allow City Manager to Approve Further Change Orders, if
Determined to be Reasonable, with a Cumulative Total Not to Exceed $6500
or 10% of Original Bid
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Museum Director Smith-Ferri presented the item. Recommended Action:
Approve the Change Order for Additional Repairs in the Museum's Hart Gallery
ceiling in the amount of $9,688.
M/S Rodin/Thomas to approve the Recommended Action. Motion carried by
the following roll call vote: AYES: Councilmembers Thomas, McCowen, Rodin,
Baldwin, and Mayor Crane. NOES: None. ABSENT: None. ABSTAIN: None.
12. COUNCIL REPORTS 11:47:45 PM
Councilmember Rodin reported the public has until November 14, 2008, to comment on
the County of Mendocino's General Plan and thought City Council might want to submit
a letter with comments and requested this item be agendized for a special meeting
possibly November 13.
Councilmember Baldwin reported that a plant inventory at Gibson Creek Canyon will be
happening.
Councilmember McCowen reported on the Rancho del Rey park negotiations and stated
a meeting will be schedule with the Ad Hoc Committee. He also requested a discussion
of the overlap service areas be added to the Sanitation District Joint Meeting.
Mayor Crane reported there was a tax sharing meeting with the County of Mendocino.
13. CITY MANAGER/CITY CLERK REPORTS
None.
14. CLOSED SESSION -Closed Session may be held at any time during the meeting
15. ADJOURNMENT
There being no further business, the meeting adjourned at 11:53 pm.
LA /\/~~l it
a nne M. Currie, Deputy City Clerk
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