HomeMy WebLinkAbout2008-10-15 PacketCITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
October 15, 2008
6:00 p.m.
ROLL CALL
PLEDGE OF ALLEGIANCE
PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation Declaring Storm Water Awareness Week, October 20-26, 2008.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Regular Minutes of 10/03/07
b. Regular Minutes of 9/19/07
C. Regular Minutes 10/1/08
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court.
The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90)
the time within which the decision of the City Boards and Agencies may be judicially challenged.
7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a. single motion and roll call vote by the City
Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event
the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the
Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission
recommendations.
a. Report of Disbursements for the Month of September 2008
b. Rejection of Claim for Damages Received from James Morgan and Referral to Joint
Powers Authority, Redwood Empire Municipal Insurance Fund
C. Award Purchase of Fluke T140ft-20 Thermal Imaging Camera to Horizon for the Amount of
$12,920.77 for Detection of "Hot Spots" in Wastewater Treatment Plant Electrical and
Mechanical Equipment.
d. Reject Bid for 115KV Radial Feed Transmission Line Pole Replacement
e. Award Agreement for Tree Trimming at Various Locations in the City of Ukiah to Asplundh
Tree Expert Company in the Amount Not to Exceed $150,000 for the Fiscal Year
2008/2009.
f. Report Expenditure for Emergency Purchase of Sodium Hypochlorite Solution for the
Wastewater Treatment Plant from Chem -Quip in the Amount of $5,963.00.
g. Request for Budget Amendment in the Amount of $26,850 for Professional Services
Contracts with RFS Utility Consulting Previously Approved by the City Council for Services
Supporting the Ukiah Electric Utility Department with the North American Electric Reliability
Corporation Reliability's Standards Compliance
h. Award of Bid for Purchase of 3000 Gallons of Aluminum Chlorhydrate to Sterling Water
Tech of Columbia, TN @ $4.74 / Gallon for an Approximate Total Amount of $14,220.00,
Plus Tax
i. Award Purchase of Liquid Polymer Alkylamine to Ashland, Inc. at the Unit Price of $0.93
per Pound for an Approximate Total Amount of $55,800 plus Tax.
j. Adoption of Resolution Removing On -Street Parking and Establishing Bus Loading Zones
on North Dora between Walnut Avenue and Grove Avenue
k. Adoption of Resolution Removing On -Street Parking and Establishing Bus Loading Zones
on Clara Avenue between Sidnie Street and Orchard Avenue
I. Report to the City Council Regarding the Purchase of Two Autocad Workstations for the
Electric Utility Department in the Amount of $7,466.07.
m. Award of Bid to Mike's Painting in the Amount of $9,600 for the Exterior Painting of the
Observatory Park House and Office; Approval of Budget Amendment in the Amount of
$17,600 Utilizing Funds from the Special Project Reserve Fund 699.260.007 Allocated for
Observatory Park Buildings for Painting ($9,600) and an Additional $8,000 for Window and
Carpentry Materials & Supplies.
n. Authorize City Manager to Negotiate and Execute Agreement for Concession Services at
the Ukiah Sports Complex.
o. Award of Bid to Musco Sports Lighting, LLC for the Purchase of Field Lighting System for
Anton Stadium in the Amount of $97,997.00
8. AUDIENCE COMMENTS ON NON -AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are
interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not
on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3)
minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be
taken on audience comments in which the subject is not listed on the agenda.
9. PUBLIC HEARINGS (6:15 PM)
10. UNFINISHED BUSINESS
a. Approve Electric Utility Revised Resource Adequacy Program and Authorize the City
Manager the Authority to Execute Resource Adequacy Alternatives within the Pooling
Agreement Structure
b. Request for City Council Approval of the Amended and Restated Northern California
Power Agency Pooling Agreement, and Authorize the City Manager to Execute
Agreement.
C. Purchase of a Mini Push 2020 Portable TV Inspection System for Sewer Maintenance from
Cues, Inc. per HGAC Contract # SC01-08 in the Amount of $9,985.14 and Authorize
Budget Amendment for Same
d. Authorize Execution of Amendment to Professional Services Agreement with Winzler &
Kelly in an Amount Not to Exceed $45,000 for Engineering Services for a Right Turn Lane
on Perkins Street at Orchard Avenue
11. NEW BUSINESS
a. Report on the Fact Act (2003) and the Plan for Implementation
b. Consideration and Adoption of Revisions to the Investment Policy of the City of Ukiah
C. Council Review and Discussion of Potential Impacts of California State Legislation, AB32
(California Global Warming Solutions Act of 2006) and SB375, Related to Greenhouse
Gas Emissions and Local Land Use Authority
d. Discussion and Possible Direction to the City Attorney Regarding Resale of Water and
Sewer Utility Services.
e. Adoption of Resolution Authorizing Examination of Sales and Use Tax Records.
f. Award of Bid to Roberts Mechanical and Electrical, Inc. in the Amount of $50,698 for the
Purchase of High Efficiency Heating and Air Conditioning Units for the Grace Hudson
Museum and Approval of a Corresponding Budget Amendment
g. Adoption of Resolution Approving Memorandum of Understanding for Employee
Bargaining Unit — Fire Unit
12. COUNCIL REPORTS
13. CITY MANAGER/CITY CLERK REPORTS
14. CLOSED SESSION — Closed Session may be held at any time during the meeting
a. Conference with Labor Negotiator (§54957.6)
Agency Representative: Jane Chambers, City Manager
Employee Organization: Fire Unit
15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific
accommodations or interpreter services are needed in order for you to attend. The City complies with ADA
requirements and will attempt to reasonably accommodate individuals with disabilities upon request.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA
95482, during normal business hours, Monday through Friday, 7:30 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue,
Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Dated this 10th day of October, 2008.
Linda C. Brown, City Clerk
PROCLAMATION .3A
OF THE
CITY OF UKIAH
Storm Water Awareness Week
October 20-26, 2008
WHEREAS, storm water runoff typically drains directly, without filtration or
treatment, to the nation's waterways; and
WHEREAS, non -point source pollutants in storm water runoff - such as
pesticides, fertilizers, oils, grease and eroded soils - have been identified as the largest
single source of surface water contamination in the nation's waterways; and
WHEREAS, pursuant to US Environmental Protection Agency's National
Pollutant Discharge Elimination System, the City of Ukiah has implemented a Storm
Water Management Program to control polluted storm water runoff; and
WHEREAS, public education and community involvement vis-a-vis the
minimization and control of non -point runoff pollutants is an essential component of the
City's Storm Water Management Program; and
WHEREAS, the Ukiah City Council desires to increase public awareness of storm
water runoff issues,
NOW, THEREFORE, BE IT RESOLVED that 1, Douglas F. Crane, Mayor, and my
fellow Ukiah City Council members Mari Rodin, Phil Baldwin, John Mc Cowen, and Benj
Thomas do hereby proclaim October 20 - 26, 2008 as:
"Storm Water Awareness Week"
Signed and sealed, this 15'^ day of October in the year Two Thousand and Eight.
Douglas F. Crane, Mayor
CITY OF UKIAH 5a
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
October 3, 2007
6:00 p.m.
3:30 PM Urban Water Management Plan Discussion; Ukiah Valley Conference Center,
Cabernet 1 Room, 200 S. School Street, Ukiah
6:00 PM
1. ROLL CALL
The Ukiah City Council met at a Regular Meeting on October 3, 2007, the notice for which being
legally noticed on, September 28, 2007. Mayor Rodin called the meeting to order at 6:09:13 PM.
Roll was taken with the following Councilmembers present: Thomas, Crane, McCowen, Baldwin,
and Mayor Rodin. Absent: None. Staff present: City Manager Horsley, City Attorney Rapport,
Community Services Director Sangiacomo, Information Technology Supervisor Steve Butler,
Public Works Director Eriksen, Electrical Distribution Engineer Kirkley, and Deputy City Clerk
Brown.
Consultants Present: Rick Kennedy, Steve Rupp, Ike Heinz Dullinger, Alan Spivak
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
3.
a. Presentation — Status Report of the Landfill Gas Task Force
City Engineer Tim Eriksen introduced this item. Recommended action: Receive report and
discuss any issues of concern.
Ike Heinz Dullinger of the Landfill Gas Task Force was pleased to introduce Rick Kennedy to the
taskforce team and Alan Spivak, who have substantial knowledge in the field of power generation.
He stated relative agencies are in favor of the City pursuing a power generation facility
incorporating the concept of 'micro- turbine technology' and other elements necessary for it to
function effectively. He is of the opinion the facility is very worthwhile in terms of maintaining
quality air, health standards, and potential impacts to the environment.
b. Proclamation for Emergency Nurses Day and Week
Mayor Rodin presented the Proclamation to Tim Rohan. 6:15:27 PM
C. Presentation — Status Report on City's Information Technology Activities
Information Technology Supervisor Steve Butler provided a status report relevant to the City IT
activities as they relate to accomplishments, future goals, planned improvements to the City's
website, increase of 'WAN" speed and reliability, network based storage for expanding data needs,
software distribution services, financial system replacement project and GIS services, for the
purpose of improving/enhancing communication and providing for an adequate storage
capacity/overall operating system/video systems/network activity that will allow City
constituents/employees/other users to interact more efficiently in various ways.
Councilmember McCowen questioned whether or not there are considerable problems with the
reliability of the City's financial system and requested clarification that the system would not be
considered for replacement until FY Budget 08-09.
Minutes of the Ukiah City Council October 3, 2007
Page 1
IT Supervisor Butler stated the issue with the system is related to the age of the server that the
systems are currently housed in. In the next year, IBM will no longer directly provide support for
that particular system whereby third party support must be found and it would likely be more costly.
He is concerned about the reliability of the services provided in this regard. However, he
recommends moving forward on replacement of the City's financial system in terms of
implementing a strategy plan. He supports moving forward on a strategic plan for replacement in
mid 2008 Budget year and/or the onset of FY 08-09.
Councilmember McCowen understands this is a priority item and favors moving forward.
IT Supervisor Butler stated a determination needs to be made whether the replacement is for the
existing features of the system or if it may be more economically feasible to look at a more
comprehensive government finance system that can integrate varied features.
Mayor Rodin addressed the plan for improvements to the City's website and supports the public
being able to access the website to make reports about City street repairs, potentially hazardous
situations, situations that involve animals, and other related public concerns.
' 4. PETITIONS AND COMMUNICATIONS
None.
5. APPROVAL OF MINUTES
None
6. RIGHT TO APPEAL DECISION
Mayor Rodin read the right to appeal.
7. CONSENT CALENDAR
M/S Baldwin/Thomas to approve the Consent Calendar.
a. Rejection of Claim for Damages Received from Bonnie Black and Mike Crider and Referral
to Joint Powers Authority, Redwood Empire Municipal Insurance Fund
b. Report of $9,057.50 Invoice Paid to Source California Energy Services, Inc., for Non -
Warranty Service Calls to Lake Mendocino Hydroelectric Power Plant
C. Award Purchase of Approximately 60,000 Pounds of Liquid Polymer Alkyamine for Use in
the Wastewater Treatment Plant's Advanced Water Treatment System for a One Year
Period to Polydyne at the Unit Price of $0.69 Per Pound for an Approximate Total Amount
of $41,000.00 Plus Tax.
d. Report to the City Council Regarding the Purchase of Services for the Printing of the 2007
Fall Recreation Guide in the Amount of $5,434.46.
e. Adoption of Resolution Approving an Application for Proposition 50 California River
Parkways Competitive Grant Program For Riverside Park Development
f. Award of Bid to R -E Corporation for the Purchase of Three Replacement High Efficiency
Heating and Air Conditioning Units for the Grace Hudson Museum in the Amount of 11,478
and Approval of Budget Amendment to Fund Project Using Public Benefits Fund Balance
(Fund 806).
g. Award of Bid for Purchase of Electronic Meters, Automatic Meter Reading Modules and
Support to General Pacific, Inc. for the Electric Department's Meter Replacement Program.
h. Award of Contract to Veizades & Associates, Inc. for Engineering Services and Associated
Programming for a Modification to the Thrust Bearing Oil Cooler for the Lake
Mendocino Hydroelectric Power Plant Unit 1.
i. Award Purchase of Services for the Investigative Excavation of the Leak of and Repair to
the Northwest Corner of the Wastewater Treatment Plant's North Percolation Pond Levee
to Lee Howard Construction Company at a Lump Sum Base Bid Price of $2,250.00 and
Minutes of the Ukiah City Council October 3, 2007
Page 2
Authorize the Work of Additive Bid Item No. 1 at the Hourly Rate of $450 Per Hour, All
Work to be Performed in Accordance with the Request for Bids and The Project
Scope of Work. Maximum Cost Ceiling for this Effort shall be $25,000.00
Motion carried by all Ayes voice vote.
8. AUDIENCE COMMENTS ON NON -AGENDA ITEMS 6:29:07 PM
Melissa Williams has observed persons of low income or of homeless status walking around
packing their belongings and commented this can cause physical problems. She supports
providing for locker storage facilities and/or a covered area for belongings in the City so that
these persons can store backpacks, sleeping bags and other belongings. There would be a
monthly rent associated with the use of such a facility. It is a way the community can show they
care.
Councilmembers suggested this subject be agendized for discussion at the next regular Council
meeting.
Jimmy Rickel has submitted an application to reinstitute the Truckers Light Parade. His company
would be responsible for coordinating the event and providing the necessary insurance. This has
been an annual event the community enjoys to 'kick-off' the Christmas Season. He anticipates that
the event will occur this year and he is hopeful the application will be approved.
9. PUBLIC HEARINGS (6:15 PM)
None.
10. UNFINISHED BUSINESS
a. Approve Agreement with R.W. Beck for Gobbi Substation Capacity Upgrade and
Hydro Express Feeder for $490,287 and Budget Amendment
Electrical Distribution Engineer Kirkley presented this item. RECOMMENDED ACTION:
Approve the agreement with R.W. Beck in the amount of $490,287 for Phase II, Implementation of
System Improvements for the City of Ukiah, as outlined in the attached proposal and budget
amendment for same.
By Consensus the City Council agreed to formulate a subcommittee with Councilmembers Crane
and McCowen and the Consultant to resolve the issues to the best of their satisfaction and
reagendize the matter for further discussion at the next regular meeting in October.
Steve Rupp advised with regard to the current purchase order, the funds have been expended
under the current contract for the condition assessment and this matter will also have to be
addressed.
b. Status Report on the Anton Stadium Renovation Project
7:20:45 PM
Director Sangiacomo presented this item. RECOMMENDED ACTION: Receive status report on
the Anton Stadium Renovation Project.
The Anton Stadium Stakeholders are confident they will meet and exceed the match requirement
of the Resources Bond Act grant appropriations for the facility and this group is working diligently
to complete the project.
The City Council received the report.
C. Landfill Gas Feasibility Study — Discussion and Possible Award of Consultant
Service Agreement to EBA to Produce a Landfill Gas Feasibility Study in the Amount
of $11,800; Authorize Budget Amendment of Same
Minutes of the Ukiah City Council October 3, 2007
Page 3
7:24:47 PM
Director of Public Works/City Engineer Eriksen presented the item. RECOMMENDED
ACTION: 1. Award a Consultant Service Agreement to EBA to produce a Landfill Gas Feasibility
Study as specified in Attachment 1 proposal in the amount of $11,800. 2. Authorize the City
Manager to execute the Consultant Service Agreement. 3. Authorize the budget transfer of
$11,800 from the General Fund for the consultant services.
Public Comment Opened: 7:50 PM
City Attorney Rapport clarified a discrepancy and stated City code requires three bids for projects
over $10,000.
Speaking to the item: Alan Spivak, and Ike Heinz Dullinger.
Public Comment Closed: 8:14 PM
M/S McCowen/Crane to direct staff to move forward for submission of the Joint Technical
Document (JTD) to the State Water Quality Board as soon as it is ready for submission and pursue
separately investigation of the landfill gas power generation feasibility at a future time with SCS
Engineers. Motion carried by the following roll call vote: AYES: Councilmembers Thomas,
McCowen, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None
Public Comment Re -Opened: 8:17 p.m.
Speaking to the item: Ike Heinz Dullinger, , Rick Kennedy, Alan Spivak
Public Comment Closed: 8:29:30 PM
M/S McCowen/Crane modified the above -referenced motion to direct staff to make the necessary
inquiries as recommended by Landfill Gas Task Force (LGTF) Member Kennedy and the other
questions raised in the discussions documented by staff and re-agendize this agenda item for
further discussion by Council at the next regular meeting. Motion carried by the following roll call
vote: AYES: Councilmembers Thomas, McCowen, Crane, Baldwin, and Mayor Rodin. NOES:
None. ABSENT: None. ABSTAIN: None
d. City Council Direction on Airport Commission Appointments
By Consensus the City Council directed staff to Re -advertise the Airport Commission
Appointments.
11. NEW BUSINESS
a. Report and Possible Action on Sanitary Sewer Management Plan (SSMP) Goals
8:34:08 PM
Councilmember Crane reported the Sewer Lateral Ad Hoc Committee met and Councilmember
McCowen presented a SSMP power point presentation. The unanimous decision of the body was
the SSMP goals are appropriate. The Ukiah Valley Sanitation District Board of Directors is also
supportive.
RECOMMENDED ACTION: Receive report and direct staff and consultant to prepare the SSMP
Goal Element and submit same to the Regional Water Quality Control Board before the required
deadline of November 1, 2007.
M/S Baldwin/McCowen to approve the recommended action. Motion carried by the following
Minutes of the Ukiah City Council October 3, 2007
Page 4
roll call vote: AYES: Councilmembers Thomas, McCowen, Crane, Baldwin, and Mayor Rodin.
NOES: None. ABSENT: None. ABSTAIN: None
b. Award Consultant Service Agreement to Green Valley Consulting Engineers for
Design Services Related to Water Main Improvement Projects on a Time and
Expense Compensation Basis Not to Exceed $43,240.00, Authorize the City Manager
to Execute the Consultant Service Agreement, and Authorize a Budget Transfer of
$13,240 from Water Fund 820 Fund Balance to Budget Account 820-3901-250-000
8:49:30 PM
Rick Kennedy presented the item. RECOMMENDED ACTION: 1. Award a Consultant Service
Agreement to Green Valley Consulting Engineers for the performance of engineering services
including the preparation of plans, specifications and associated documents for various water main
improvement projects. Compensation is to be made on a time and expense basis not to exceed a
total maximum compensation of $43,240.00 based on the scope of work stipulated in the
Consultant's proposal. 2. Authorize the City Manager to execute the Consultant Service
Agreement. 3. Authorize the budget transfer of $13,234.00 from the unencumbered funds within
the Water Fund 820 Fund Balance to Budget Account 820-3901-250-000.
8:57:00 PM Councilmember Baldwin left the dais due to a possible conflict of interest on this item.
M/S Thomas/Crane to approve the recommended action. Motion carried by the following roll call
vote: AYES: Councilmembers Thomas, McCowen, Crane, and Mayor Rodin. NOES: None.
ABSENT: None. ABSTAIN: Baldwin.
Councilmember Baldwin returned to the dais. 8:59:43 PM
C. Authorize the City Manager to Negotiate and Execute a Memorandum of
Understanding (MOU) with the County of Mendocino to Administer Public, Education,
and Government (PEG) Services for the Greater Ukiah Valley
Director of Community Services Sangiacomo presented the item 8:59:00 PM.
RECOMMENDED ACTION: Authorize the City Manager to negotiate and execute a MOU with the
County of Mendocino to administer public education, and Government (PEG) services for the
greater Ukiah Valley.
Mayor Rodin left the dais briefly, leaving the Vice Mayor to preside.
M/S Baldwin/McCowen to approve the recommended action. Motion carried by the following roll
call vote: AYES: Councilmembers Thomas, McCowen, Baldwin, and Vice Mayor Crane. NOES:
None. ABSENT: Mayor Rodin. ABSTAIN: None
d. Authorize the City Manager to Negotiate and Execute a Memorandum of
Understanding between the County of Mendocino and the City of Ukiah Related to
the Operation, Management, Oversight, and Maintenance of Low Gap Regional Park
Director of Community Services Sangiacomo presented the item 9:18:34PM RECOMMENDED
ACTION: Authorize the City Manager to negotiate and execute a MOU between the County of
Mendocino and the City of Ukiah related to the operation, management, oversight, and
maintenance of Low Gap Regional Park.
M/S Crane/McCowen to approve the recommended action. Motion carried by the following roll
call vote: AYES: Councilmembers Thomas, McCowen, Crane, Baldwin, and Mayor Rodin. NOES:
None. ABSENT: None. ABSTAIN: None
e. Discussion of Possible Joint Meeting Dates and Topics with the Ukiah Valley
Sanitation District
Minutes of the Ukiah City Council October 3, 2007
Page 5
9:22:02 PM
City Manager Horsley presented the item. RECOMMENDED ACTION: Discuss and provide
direction.
Council proposed the following topics of discussion:
1. Governance ownership equity
2. Right of way funds
3. Use and distribution
4. Boundaries
5. Completion of the Municipal Services Review for wastewater
6 Possible City/UVSD joint contract with a consultant
7. Combined Sanitation District of County and City
The proposed date for a City/UVSD joint meeting is October 17, 2008.
f. Discussion of City Council Conference and Training Budget
9:27:34 PM
City Manager Horsley presented the item. RECOMMENDED ACTION: Discuss and provide
direction.
M/S McCowen/Baldwin that the $3500 be held in reserve in the 07-08 Fiscal Budget for
conference and training expenses and that each Councilmember will be entitled to spend no more
than $700 at their discretion and if the Councilmembers desire to exceed this amount, the matter
be agendized for Council discussion. Motion carried by an all AYES voice vote.
g. Discussion of Mayor's Building Improvement Recognition Program
9:44:55 PM
City Manager Horsley presented this item. The intent of the program is to recognize and
appreciate property owners via a letter from the Mayor for making improvements to their buildings.
RECOMMENDED ACTION: Discuss and provide Direction.
It was the Consensus of the City Council to proceed with the Mayor's Recognition Program without
formulating a subcommittee, allowing the Mayor to make the selection.
12. COUNCIL REPORTS 9:49:29 PM
Councilmember Thomas reported:
• He attended a presentation with guest speaker Dolan concerning the issue of water as the earth's
most precious resource. He supports that communities pay specific attention to their urban water
management plans in terms of future application/planning because, communities/
counties/countries and the world are not looking at the issue of water seriously enough. He
recommends the City conduct a similar presentation by the same speaker that would include
actions the community can take to plan ahead for preservation/conservation of water and water
sources. It would be beneficial and informative for Councilmembers to attend water workshop
conferences when available.
• He and Councilmember Crane attended a meeting with the City Code Enforcement Officer to
discuss code enforcement. One of the principle topics of discussion was the issue of marijuana
and the increasing number of people growing it within the City limits, the corresponding problems
that have generated as a result, and possible methods to address this issue through enforcement
and by formulating a well-defined program.
Councilmember Baldwin reported the Potter Irrigation District is working to obtain a permanent
frost protection exclusion. There is evidence to show there is actually water spilling over the Van
Arnsdale Dam in March/April that should be allowed to help fill Lake Mendocino. While this is
allowed to occur, the District is negotiating for a non -payback agreement for use of the water. In
Minutes of the Ukiah City Council October 3, 2007
Page 6
terms of a feasibility study, the Army Corps of Engineers is in the process of completing an
inundation survey below the dam by December 1. 2007. A 'scoping session' will be held with
resource agencies and an Economic Impact Study is also being conducted, which is an important
component of the feasibility study. The County will fund to complete a study in response to the
Friends of the Eel River Impact Analysis on ending the water diversion or insignificance of the
diversion thereof.
Mayor Rodin reported:
• She and Councilmember McCowen attended the recognition of Melissa Chatty, Miss California.
• She received a letter from Ford Street Project asking for financial assistance in the sum of $25,000
for interim funding assistance for the homeless shelter since the agency did not receive FESG
funding in the sum of $100,000 as anticipated. She recommended this matter be agendized for
discussion by Council.
• She recently attended a toxic substance meeting in Santa Rosa along with County agencies about
concerns related to public health issues and effective monitoring of toxic substances in water
systems and in the air. She supports having a public forum meeting with County
environmental/public agency representatives to address issues or potential issues that can/could
affect the health of citizens in the County and protective measures.
• She favors recognizing the businesses and persons responsible for their contributions concerning
the french drain improvements made at the Golf Course.
• She referred to a letter from the Employers Council regarding consolidation of the City and Ukiah
Valley Fire District fire departments and noted this matter is being considered.
• She inquired how Council on behalf of the City should address PROP 1 B monies that have been
made available to the City.
13. CITY MANAGER/CITY CLERK REPORTS
City Attorney Rapport will proceed with a public hearing on October 17, 2007 concerning the
Urban Water Management Plan. The matter can be continued if necessary.
14. CLOSED SESSION — Closed Session may be held at any time during or before the meeting
City Manager Horsley reported the parties are not ready to proceed with 14b at this time, but
there will be a short closed session for item 14a.
Recessed to Closed Session 10:04 PM
a. Labor Negotiations; Management Unit (§ 54957.6)
Negotiator: Candace Horsley, City Manager
b. Conference with Real Property Negotiators (§ 54956.8);
Property: APN 156-240-02, 03, 06, 07, 08 (Ukiah);
Negotiator: Candace Horsley, City Manager;
Negotiating Parties: City of Ukiah & David Hull/Ric Piffero;
Reconvened at 10:09 PM. No reportable action taken.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 10:09:17 PM.
Linda C. Brown, Deputy City Clerk
Cathy Elawadly, Transcriptionist
Minutes of the Ukiah City Council October 3, 2007
Page 7
CITY OF UKIAH 5b
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
September 19, 2007
6:00 p.m.
1. ROLL CALL
The Ukiah City Council met at a Regular Meeting on September 19, 2007, the notice for which
being legally noticed on, September 14, 2007. Mayor Rodin called the meeting to order at 6:07:05
PM. Roll was taken with the following Councilmembers present: Thomas, Crane, McCowen,
Baldwin, and Mayor Rodin. Absent: None. Staff present: City Manager Horsley, City Attorney
Rapport, Planning and Building Director Stump, Public Works Director Eriksen, Electric Distribution
Engineer Kirkley, and Deputy City Clerk Brown.
Consultants Present: Rick Kennedy, PE, Project Manager; Mary Grace Pawson, and Ted
Whiton, PE, Managing Principal of Winzler & Kelly; Timothy Banyai, PE, Brown & Caldwell; Steve
Rupp, R. W. Beck.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
3.
a. Introduction of New Employee --Bob Mandel, GIS Coor
City Manager Horsley introduced Bob Mandel to the City Council.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
M/S McCowen/Crane to approve the Consent Calendar items 7a. through 7e;
a. Report of Disbursements for the Month of August 2007
b. Award Purchase of Transformers to General Pacific Inc. for the Amended Amount of
$48,509.05
C. Adoption of Resolution Setting the Limitation on City Expenditures for Fiscal Year 2007-
2008
d. Adopt Resolution Establishing Energy Efficiency Program Targets for Compliance with
Assembly Bill 2021
e. Adoption of the Amendment to City Council Resolution 92-24 Regarding Seismic Upgrades
when "Substantial Improvement' is Made
Motion carried by an all AYES voice vote.
AUDIENCE COMMENTS ON NON -AGENDA ITEMS
None.
9. PUBLIC HEARINGS (6:15 PM)
a. Introduction of Ordinance Rezoning Assessor Parcel Numbers 003-130-52,54,56,57
and Establishina a Mixed-Use/Professional Office Planned Development
Director Stump presented the item. Recommended Action: 1) Conduct a public hearing; and 2)
Approve the Negative Declaration; and 3) Introduce the Ordinance rezoning Assessor Parcel No.
003-130-52,54,56, and 57 from C -N (Neighborhood Commercial) to C-N/PD (Neighborhood
Commercial -Planned Development).
Public Hearing Opened: 6:19 PM
No public comment given.
Public Hearing Closed: 6:19 PM
M/S McCowen/Baldwin to approve the negative declaration. Motion carried by the following roll
call vote: AYES: Councilmember Thomas, Crane, McCowen, Baldwin, and Mayor Rodin. NOES:
None. ABSTAIN: None. ABSENT: None.
M/S McCowen/Crane to introduce the Ordinance by Title only. Motion carried by the following
roll call vote: AYES: Councilmember Thomas, Crane, McCowen, Baldwin, and Mayor Rodin.
NOES: None. ABSTAIN: None. ABSENT: None.
M/S Thomas/McCowen to introduce the Ordinance, including the two additions to: Attachment 1,
Exhibit 3, p 2 of 3 inserting in Recommended Conditions of Approval, item 1, to read "No building
permits ...for the Planned Development, other than for repair, until the Final Map ... "; and,
Attachment 1, Exhibit 3, p 3 of 3 inserting in condition 11, "All work . . . properly licensed
Contractor, or city crews, as appropriate, with a current City of Ukiah Business License ..."
Motion carried by the following roll call vote: AYES: Councilmember Thomas, Crane, McCowen,
Baldwin, and Mayor Rodin. NOES: None. ABSTAIN: None. ABSENT: None.
10. UNFINISHED BUSINESS
a.
6:21:07 PM Project Manager Kennedy presented the item. Recommended Action: Approve the
Alternative Sewer Lateral Program submitted by Staff on behalf of the Sewer Lateral Ad Hoc
Committee and direct the City Attorney to submit the Alternative Sewer Lateral Program to River
Watch for review and approval.
Last night the ad hoc committee met 6:23:40 PM and modified one of the triggers that require the
inspection and testing of the sewer lateral, the fixture unit threshold, which was modified from 1 to
2, and Mary Grace Pawson will address it in her presentation. So, it is a slight modification to the
plan that is before Council.
This program eliminates the point-of-sale requirement. It does not yet include financial assistance
programs, but the committee will continue to meet to consider this component. This Alternative
Plan is agendized for the UVSD meeting of September 26. The City, District, and River Watch
have until November 1, 2007 to resolve issues.
Mary Grace Pawson gave a power point presentation on the Alternative Sewer Lateral Testing
Inspection and Repair Program 6:28:11 PM.
M/S Crane/McCowen to approve the recommended action, approving both the report prepared by
Winzler & Kelly, as well as the document handed out tonight based on proposed revisions to the
River Watch consent decree and authorization for the City Attorney to submit both documents to
River Watch with the request that the proposed revision to the consent decree be agreed to by
River Watch 7:04:35 PM. Motion carried by the following roll call vote: AYES: Councilmember
Thomas, Crane, McCowen, and Mayor Rodin. NOES: Baldwin. ABSTAIN: None. ABSENT: None.
b. Review and Discuss Draft Update of Urban Water Management Plan; Schedule
Hearing for Adoption of Plan 7:20:52 PM
Attorney Rapport presented the item. Brown & Caldwell's Timothy Banyai, PE, was present to
answer any questions. Recommended Action: Review and provide any comments or
questions regarding the draft Urban Water Management Plan and schedule hearing for
adoption of plan.
Public Commend Opened 7:43:19 PM
Speaking to the topic: Jan Moore, Barbara Spazek
Public Comment Closed 7:51:39 PM
Attorney Rapport noted that September 15 was the date requested for written comments; however,
we can continue to consider comments all the way up to the public hearing.
By Consensus the items was continued to the regular meeting of October 3, 2007.
Recessed 8:08:05 PM
Reconvened 8:15:19 PM
City Council changed the agenda order and went to item 11 c, Masonite
11.
c. Consideration of Request for Letter to CALEPA Department of Toxic Substances
Control for Oversight of Masonite Demolition and Cleanup
City Manager Horsley presented the item. Recommended Action: Consider request and provide
direction.
Public Comment Opened: 8:17:20 PM
Speaking to the topic:
Meca Wawona, Dr. Marvin Trotter, letter from Chris Brown, Cliff Paulin, Steve Scalmannini
Meca Wawona asked permission to show a photo to the Council, which view was on her camera,
indicating she would download a copy and provide it to the City Clerk for the public record.
Public Comment Closed 8:37:45 PM
M/S Baldwin/Thomas to send a letter to CALEPA Department of Toxic Substances Control asking
for oversight. Motion carried by the following roll call vote: AYES: Councilmember Thomas,
McCowen, Baldwin and Mayor Rodin. NOES: Crane. ABSTAIN: None. ABSENT: None.
10.
c. Resolution of the City Council of the City of Ukiah Approving a Market Purchase
Program Agreement with the Northern California Power Agency and Delegating
Authority to Approve Power Purchases Pursuant to Said Agreement 8:40:49 PM
Engineer Kirkley presented the item. Attorney Rapport stated this is a one-sided agreement that
protects NCPA — a policy declaration by NCPA. Recommended Action: By Resolution approve a
Market Purchase Power Agreement with the Northern California Power Agency; and Authorize the
City Manger to execute the same on behalf of Ukiah; and Delegate the City Manager or the City's
Electric Utility Director the authority to approve power purchases pursuant to said Agreement for up
to 115% of Ukiah's electric power requirements through the year 2012.
M/S Crane/McCowen to approve the recommended action. Motion carried by the following roll
call vote: AYES: Councilmember Thomas, McCowen, Crane, Baldwin and Mayor Rodin. NOES:
None. ABSTAIN: None. ABSENT: None.
d. Rescind Award of Contract to W. Bradley Electric, Inc. for Traffic Signal Equipment
Upgrade project, Specification No. 07-12 and Reject All Bids and Readvertise Project
Director Eriksen presented the item. 8:47:28 PM Since the staff report was submitted, we have
received some new information from Caltrans, our funding source for the project, that we don't
need to readvertise the project after all. Therefore, the new recommendation is to: rescind the
original award to Bradley Electric, waive the irregularity on the bid to Republic ITS, and then award
the bid to Republic ITS for $144,625 plus 10 percent for change orders, or a total of $159,087.
Attorney Rapport stated Caltrans has the right to approve an irregularity, and if we awarded the
project to the second low bidder, Bradley Electric, we wouldn't have a grant. According to Federal
Regulations we couldn't award the project without Caltrans approval. 8:52:13 PM The City has
notified the second low bidder, Bradley Electric.
M/S Baldwin/Thomas to rescind and modify the recommended action to the Director's
recommendation tonight: rescind the original award to Bradley, waive the irregularity on the bid to
Republic ITS, and then award the bid to Republic ITS for $144,625 plus 10 percent for change
orders, or a total of $159,087. Motion carried by the following roll call vote: AYES:
Councilmember Thomas, McCowen, Crane, Baldwin and Mayor Rodin. NOES: None. ABSTAIN:
None. ABSENT: None.
Public Comment Opened 8:56:56 PM
Andrew Poster indicated that Republic will honor their low bid.
Public Comment Closed
e. Accept R.W. Beck Report on the Study of Alternatives and Design for Gobbi
Substation and Provide Direction 8:59:48 PM
Engineer Kirkley introduced R. W. Beck Inc. representative Steven Rupp. Mr. Rupp gave a power
point presentation. Recommended Action: Accept R.W. Beck's report of the Study of
Alternatives and Design for Gobbi Substation and provide direction regarding their
recommendations.
Council discussed the alternatives, but took no action.
f. Receive Status Report Concerning Code Compliance Activities 9:27:47 PM
Director Stump presented the item. Recommended Action: Receive Report.
The City Council received the report.
g. Adoption of Ordinance Amending Sections 1001 and 1101 to Make Eligible a Limited
Number of County Residents to Serve on the City's Parks, Recreation, and Golf
Commission and the Airport Commission 9:32:26 PM
City Manager Horsley presented the item. Recommended Action: Adopt the Ordinance.
M/S McCowen/Thomas to approve the recommended action;
Public Comment Opened 9:33:12 PM
Speaking to the item: Dottie Deerwester, and Chamise Cubison.
Councilmember Thomas called for the question
Public Comment Closed 9:46:20 PM
Motion carried by the following roll call vote: AYES: Councilmember Thomas, McCowen, Crane,
and Mayor Rodin. NOES: Baldwin. ABSTAIN: None. ABSENT: None.
11. NEW BUSINESS
a. Layoff and Sale Agreement for the Northern California Power Agency (NCPA) CT 1
Project
Engineer Kirkley presented the item. Recommended Action: Approve the attached agreement
entitled "Agreement for Layoff and Sale of Project Entitlement Percentage Relating to Combustion
Turbine Project Number One'.
M/S Crane/Baldwin to approve the recommended action. Motion carried by the following roll call
vote: AYES: Councilmember Thomas, McCowen, Crane, Baldwin and Mayor Rodin. NOES:
None. ABSTAIN: None. ABSENT: None.
b. Stream Clearance and General Creek Maintenance 9:49:17 PM
Director Eriksen presented the item. Recommended Action: Discuss the proposal to refer the
issue to the Paths, Open Space and Creeks Commission.
Public Comment Opened 9:54:32 PM
Speaking to the topic: Linda Sanders, letter from Albert Krauss, and Shaun Kirkley
Public Comment Closed 10:00:15 PM
By Consensus the City Council referred the item to POSC for consideration.
d. Discussion of Mayor's Building Improvement Recognition Program
Item pulled by Council due to the late hour, and continued to the October 3 regular meeting.
e. Adoption of Resolution Approving Memorandum of Understanding for Employee
Bargaining Unit—Police Unit
Item to be discussed in Closed Session.
f. Discussion of Council Conference & Training Budget
Item pulled by Council due to the late hour, and continued to the October 3 regular meeting.
12. COUNCIL REPORTS 10:05:59 PM
Councilmember Thomas reported on meeting with Director Sangiacomo and reviewing options for
Observatory Park. Mayor Rodin attended the League of California Cities conference and will plan
to report at the next meeting.
13. CITY MANAGER/CITY CLERK REPORTS
None.
Recessed to Closed Session: 10:08:27 PM
14. CLOSED SESSION — Closed Session may be held at any time during or before the meeting
a. Labor Negotiations: Police. and Management Unit (§ 54957.6)
Negotiator: Candace Horsley, City Manager
Reconvened at: 11:45 PM. No action taken.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 11:45 PM.
Linda C. Brown, Deputy City Clerk
Item 5c
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
October 1, 2008
6:00 p.m.
ROLL CALL
Ukiah City Council met at a Regular Meeting on October 1, 20 tib notice for which being
legally noticed on September 25, 2008. Mayor Crane called U `�rneeting to order at 6:05 pm.
Roll was taken with the following Councilmembers pre Phomas, McCowen, Rodin,
Baldwin, and Mayor Crane. Councilmembers abse � �N0 ity Treasurer present:
Carter. Staff present: City Manager Chambers, City rney Rpt, Director of Finance
Elton, Director of Planning and Community Devel t eStump, Di r of Community and
General Services Sangiacomo, Director of the, ce Hudson Museurrrrraith-Ferri; Director
of Public Works/City Engineer Eriksen, and uty City Clerk Currie. doOHtants present:
Nancy Jones, The PFM Group.
2. PLEDGE OF ALLEGIANCE
s-
3. PROCLAMATIONS/INTRODUCT /PRESENTATI q
a. Receive Investment Repo City of Ukiah : 08, M
City Treasurer Carter pre an Nancy J6 q�''The PFM Group, gave an
overview of the City of Ukiah'savest folio anc reported that it is in excellent
condition. " -',,
4.
5.
b. Proclam�n Fl ,�g the Arbofqon Main to`Support Young Adults with
Innov a and E ve ResourA and Teamwork 6:06:56 PM
Court 'I r Tho s read the Protion. Tawny Baily received the
Proclamati e ter, n invitatitto the open house October 22 from 2:00-
a. ular Minutef 9/3/08
b. Fr Mmutef 9/17/08
C. Joi ncil/IVSD Minutes of 9/17/08
M/S Rodin/BaIdWin to approve the Regular Minutes of 9/3/08 and Joint Council/UVSD
Minutes of 9/17`%08, as submitted and the Regular Minutes of 9/17/08 with the following
correction: under Council Reports, paragraph 3, Councilmember Thomas is the alternate and
Councilmember Baldwin is the representative. Motion carried by an all AYES voice vote of
the members present.
6. RIGHT TO APPEAL DECISION 6:21:07 PM
CC 10/1/08
Page 1 of 6
7. CONSENT CALENDAR
M/S McCowen/Rodin to approve the Consent Calendar items 7a through 7f:
a. Rejection of Claim for Damages Received from Sherryl Nives and Referral to Joint
Powers Authority, Redwood Empire Municipal Insurance Fund
b. Approval of Notice of Completion for the Lighting Retrofit at City Hall and Ukiah
Valley Conference Center, Specification No. 08-07
C. Award of Bid for Purchase of Two Police Patrol Vehicles in the Amount of
$60,016.75 to Ukiah Ford
d. Report to the City Council Regarding the Purchase of Services for the Printing of the
2008 Fall Recreation Guide in the Amount of $5,215.26
e. Award Bid to Borges Transfer for the Purchase of 395 Cum Yards of Infield Sand in
the Amount of $16,518.90 to be Utilized for the Replace Surface Materials
Lost During the 2005/2006 New Year's Flood as Aped by FEMA
f. Approval of Policy Resolution Authorizing the Dis , American Flag in the
Public Right -Of -Way along State Street'
<y
Motion carried by the following roll call vote: AYouncilmemb��Thomas, McCowen,
Rodin, Baldwin, and Mayor Crane. NOES: None 1SENT: None ABS ,None.
8.
None.
9. PUBLIC HEARINGS (6:15 PM)
None.
10. UNFINISHED BUSINESS
a. Report on Round Valley Indiii
Issues and Proposed Support
City Attorney` ; presented
draft lette,,l nd ai
to writ ter to
informed 5 aid
consultant tc
Oe Mayor to
t
htnoma Co
in further ev
of
None.
Eel River Diversion
m. RecoYif'ffiended Action: Approve attached
on behalf of the City. Direct the City Manager
Vater Agency asking for a meeting and
bf the RVIT proposal and authorize City's
der Commission meeting at the end of the
6:35 pm
pr Pinky Kushner not in support of approval tonight and Ian
electric -PG&E, stated PG&E's involvement has just begun.
6:58pm
IMcwen to approve the Recommended Action and amend paragraph 3
r �stnking "subject to the City Council's further review" and inserting
n verification." Motion carried by the following roll call vote: AYES:
fibers Thomas, McCowen, Rodin, Baldwin, and Mayor Crane. NOES:
ENT: None. ABSTAIN: None.
b. Adoption of Ordinance Amending Division 9, Chapter 2 (Zoning) to Implement
the General Plan Housing Element 6:58:50 PM
Director of Planning and Community Development Stump presented the item.
Recommended Action: Adopt the ordinance amending Division 9, Chapter 2 of the
City Code.
CC 10/l/08
Page 2 of 6
Public'ent 0
Public Spe to 1
F'sy
'%
Kulindo Paci
Public
of
None.
Eel River Diversion
m. RecoYif'ffiended Action: Approve attached
on behalf of the City. Direct the City Manager
Vater Agency asking for a meeting and
bf the RVIT proposal and authorize City's
der Commission meeting at the end of the
6:35 pm
pr Pinky Kushner not in support of approval tonight and Ian
electric -PG&E, stated PG&E's involvement has just begun.
6:58pm
IMcwen to approve the Recommended Action and amend paragraph 3
r �stnking "subject to the City Council's further review" and inserting
n verification." Motion carried by the following roll call vote: AYES:
fibers Thomas, McCowen, Rodin, Baldwin, and Mayor Crane. NOES:
ENT: None. ABSTAIN: None.
b. Adoption of Ordinance Amending Division 9, Chapter 2 (Zoning) to Implement
the General Plan Housing Element 6:58:50 PM
Director of Planning and Community Development Stump presented the item.
Recommended Action: Adopt the ordinance amending Division 9, Chapter 2 of the
City Code.
CC 10/l/08
Page 2 of 6
M/S Rodin/McCowen to approve the Recommended Action and make a clerical
correction to section 9150 C.2 by adding "shall be" between, "site," and "a minimum."
Motion carried by the following roll call vote: AYES: Councilmembers Thomas,
McCowen, Rodin, and Mayor Crane. NOES: Councilmember Baldwin. ABSENT:
None. ABSTAIN: None.
C. Introduction of Ordinance of the City Council of the City of Ukiah Amending
Article 17 of the Ukiah City Code, Pertaining to Grease Interceptors 7:05:42 PM
Director of Public Works/City Engineer Eriksen presented the item. Recommended
Action: 1. Adopt a motion to read the ordinance by title only, 2. Have the City Clerk
read the ordinance by title only, and 3. Adopt the ordinance ¢;
M/S McCowen/Rodin to approve reading by titlegJa0f ly. Motion carried by the
following roll call vote: AYES: Councilmembers T", "PcCowen, Rodin, Baldwin,
and Mayor Crane. NOES: None. ABSENT: on ST� one.
M/S McCowen/Thomas to approve the ..y n of Ordina Motion carried by
the following roll call vote: AYES C. cI embers Thomaa Cowen, Rodin,
Baldwin, and Mayor Crane. NOES: N ABSEN: None. ABSTA±lone.
11. NEW BUSINESS ��;��
a. Authorize Rental Agreement with Pac Van, 2 in the Amount of $12,945 for a
Portable Temporary Office to be Located a� Corporation Yard and Used by
the Water/Sewer Supervi d the Public.Supervisor for a Time Period
of Twenty -Four Months 7: "!
Director of Public Works/Cit gi sen presen s}le item. Recommended
Action: Authorize the Furchasi Depa finalize the rental contract with Pac-
Van, Inc for the rental of a orta o e bu "a term of 24 months in the
amount of $ ' 0 for the Cor ion Yard 7`/
Public ment ed 7:12 pm
PublicSp g to tlw�item in suppori k Kennedy, Ukiah Valley Sanitation District
General Ma br N
PI
eaki he i John Graff, citizen of Ukiah.
king item Mai ` 'nn Landis.
Public gent7 23 pm
*
s M/S Baldwi din to rove the Recommend Action and direct staff to look into
z urchasmg a portable or other option keeping within the approved amount in the
�ommendeds ction. Motion carried by the following roll call vote: AYES:
d ilmembe Thomas, McCowen, Rodin, and Baldwin. NOES: Mayor Crane.
ANorth ABSTAIN: None.
b. Award o:Contract for Grace Hudson Museum Gallery & Roof Repair Work from
the Damages Sustained During the 2005/2006 New Year's Flood as Approved by
FEMA and Award of Contract for Non -FEMA Repair to the Facility and Approval
of Corresponding Budget Amendment Utilizing Special Project Reserves
7:30:40 PM
Director of Community and General Services Sangiacomo presented the item.
Recommended Action: Award contract for the FEMA authorized repairs to the Grace
Hudson Museum and award of contract for non -FEMA repair to facility and approve a
corresponding budget amendment from the special projects reserve account
699.260.040.
cc 10/1/08
Page 3 of 6
M/S McCowen/Baldwin to approve the Recommended Action and direct staff to
prepare an update for Council on the total FEMA reimbursement, what amount the
City has requested, what amount has been received, and the amount the City
expects to receive. Motion carried by the following roll call vote: AYES:
Councilmembers Thomas, McCowen, Rodin, Baldwin, and Mayor Crane. NOES:
None. ABSENT: None. ABSTAIN: None.
C. Discussion and Direction to Staff Establishing Protocol for Joint Meetings
Between the Ukiah Valley Sanitation District Board and the City Council 7:38:57
PM
City Manager Chambers presented the item. Recor
Coordinate a joint meeting with the Ukiah Valley Sa
hearing 3 items; 2. Identify items the Council would
Prepare agenda reports and recommendation for t
an item for discussion of protocol regarding future
arrangements and inform District Manager of, ,is
Public Comment Opened 7:46 pm
Public Speaking to the item: Rick K dy, Ukiah
Manager; John Graff, citizen of Uki y Ricke
Sanitation District Board Candidate.
Public Comment Closed 8:47 pm
By consensus, City Coun cted staff to addli
continued from the Joint UV 8 meeting for
agenda summary reports fra and pr
Council's discussion in advanc ft ei iinc
District. The discussion of the or8to de
Recessed at 8:51 pm
Reconvened at 9:04 i
!,Action: Direct Staff to: 1.
i�64kict for purpose of
discuss and agendize; 3.
,dized items; and 4. Include
` qs, locations and
Valley San
a,and Mike
General
h Valley
ure agenda the three items
I�n and to prepare
g recommendations for
the Ukiah Valley Sanitation
d. Review an si of a Co unity Video Showcase Program and
rzation a to Negotiate and Execute the Corresponding
j,
with Commum tions, Inc. 9:17:36 PM
Economy m el op anager Moller presented the item. Recommended Action:
;. Consider p al froom hand, if appropriate, authorize the City Manager to
<,
negotiate an cute t corresponding agreement for the Community Video
9 Opened 9:25 pm
to the item: John Graff, citizen of Ukiah.
it Closed 9:28 pm
By consensus, City Council does not support having streaming video programs on
the City website that include advertising, although they do support the concept of
streaming video and thought it may be more appropriate for the Chamber of
Commerce's website.
12. COUNCIL REPORTS 9:29:23 PM
Councilmember Thomas reported on the annual meeting of the Northern California Power
Agency meeting which focused largely on energy issues facing communities.
CC 10/1/08
Page 4 of 6
Councilmember McCowen reported on the Main Street October 1, 2008, meeting. Main
Street is encouraging downtown businesses to be open on Sundays.
Councilmember Baldwin reported on a special meeting of the Inland Water and Power
Commission to consider the issue of Millview's water application for a diversion on the
Russian River and to discuss the possibility in intervening on the lawsuit; no action was
taken.
Councilmember Rodin reported on the League of California Cities conference she and the
City Manager attended and spoke on some of the speakers/sessions she attended.
Councilmember Rodin informed Council on a letter regarding the Alex Rorabaugh Center
written by staff which will be going before the school board.
13. CITY MANAGER/CITY CLERK REPORTS 9:42:47 PM
'Sr
City Manager Chambers reported that Councilmembeeodin erve on the League of
California Cities board. At the League of C, if is Citi P", nference Governor
Schwarzenegger spoke on the State Budget 5 and the mic situation was
addressed.
a. Update of Council Manual and 1136AQ09 on Ct�yncilmembers' cipation in
Various Meetings 9:46:41 PM
City Manager Chambers pry
for a possible amendment f
guidelines to accommodate
meetings of Stakeholders ai
Council representatives.
the item. ROO ,mended Action: Direction to staff
sting City Co eeting Procedures/Decorum
olicy regardin ilmember attendance at
where therflot preapproved City
Grifi iFz::a,,..
By consenfw Council def`i1 this topio a Strategic Planning meeting or
future Citt6und" Oa, eting. y
12. COUNCIL R I- P 09111S,.9:52
Councilmember M er
object propo .. at
em by w c
h sent a left sting
/,feceived.
yFr,
Adjourn toed Sesswn6 pm
on a Iter received from the Flood Control District
account for the exchange of water through the
it throug the District. City Attorney Rapport reported that he
e information and will report to the City Council when a reply
Na 11
14. CL0SE1YSWSION — dosed Session may be held at any time during the meeting
a. Cori wce �Real Property Negotiators (§ 54956.8);
Prop n„
a `y 002-255-02, and 03; APN 002-153-03; and APN 002-281-15, 18, 21,
24, 28, ; and APN 002-192-14; and APN 001-050-11; APN 001-081-05; and APN
001-060-28, 32, 34, 36, and 37; and APN 002-232-09, 10, and 11; and AP 002-232-
12 (portion).
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah & Ukiah Unified School District
b. Conference with Labor Negotiator (§54957.6)
Agency Representative: Jane Chambers, City Manager
Employee Organization: Fire Unit
Reconvened in Open Session at 10:50 pm with no reportable action.
cc 10/1/08
Page 5 of 6
15. ADJOURNMENT
There being no further business, the meeting adjourned at 10:50 pm.
JoAnne M. Currie, Deputy City Clerk
CC 10/1/08
Page 6 of 6
ITEM NO.: 7a
MEETING DATE: October 15, 2008
G:i'y of 4tkia-6
AGENDA SUMMARY REPORT
SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF SEPTEMBER 2008
Payments made during the month of September 2008, are summarized on the attached Report of
Disbursements. Further detail is supplied on the attached Schedule of Bills, representing the four
(4) individual payment cycles within the month.
Accounts Payable check numbers: 89429-89515, 89589-89674, 89677-89772, 89835-89929
Accounts Payable Manual check numbers: none
Payroll check numbers: 89516-89588, 89773-89834
Payroll Manual check numbers: 89426-89428
Void check numbers: 89675-89676
This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1.
Fiscal Impact:
❑ Budgeted FY 08/09 F-1 New Appropriation Not Applicable Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested
Continued on Page 2
Recommended Action(s):
Approve the Report of Disbursements for the month of September 2008
CouncilOption(s): N/A
Citizens advised: N/A
Requested by: City Manager
Prepared by: Kim Sechrest, Accounts Payable Specialist II
Coordinated with: Finance Director and City Manager
Attachments: Reports of Disbursements
Approved: 11v-� G��^
ne Chambers, City Manager
CITY OF UKIAH
REPORT OF DISBURSEMENTS
REGISTER OF PAYROLL AND DEMAND PAYMENTS
FOR THE MONTH OF SEPTEMBER 2008
Demand Payments approved.
Check No. 89429-89515,89589-89674,89677-89772,89835-89929
FUNDS:
100
General Fund
$201,897.58
600
Airport
$10,851.12
105
Measure S General Fund
$42,272.67
610
Sewer Service Fund
131
Equipment Reserve Fund
611
Sewer Construction Fund
$242,405.72
140
Park Development
612
City/District Sewer
$90,400.53
141
Museum Grants
614
Sewer Capital Projects Fund
143
N.E.H.1. Museum Grant
615
City/District Sewer Replace
150
Civic Center Fund
620
Special Sewer Fund (Cap Imp)
_
200
_
Asset Seizure Fund
_ _
$2,623.75
640
San Dist Revolving Fund
201
Asset Seizure (Drug/Alcohol)
-
641
Sanitation District Special
$10,731.35
203
H&S Education 11489 (B)(2)(Al)
$398.68
650
Spec San Dist Fund (Camp Imp)
204
Federal Asset Seizure Grants
652
REDIP Sewer Enterprise Fund
205
Sup Law Enforce. SN. Fund (SLESF)
$2,500.00
660
Sanitary Disposal Site Fund
$2,659.27
206
Community Oriented Policing
661
Landfill Corrective Fund
207
Local Law Enforce. Bilk Grant
664
Disposal Closure Reserve
220
Parking Dist. #1 Oper & Maint
$_752.42__
670
U.S. W. Bill &Collect
$23,265.04_
230
_
Parking Dist. #1 Revenue Fund
_ _.
678
Public Safety Dispatch
_ _
$2,175.03
250
Special Revenue Fund
$6,22 39.40
679
MESA (Mendocino Emergency Sry Auth)
260
Downtown Business Improvement
695
Golf
$59,425.69
270
Signalizaton Fund
696
Warehouse/Stores
$3,108.45
290
Bridge Fund _
_
697
Billing Enterprise Fund
$5,338.86
300
2106 Gas Tax Fund
698
Fixed Asset Fund
301
2107 Gas Tax Fund
699
Special Projects Reserve
$14,397.83
303
2105 Gas Tax Fund
800
Electric
$1,118,846.77
310
Special Aviation Fund
805
Street Lighting Fund
$9,086.50
315
Airport Capital Improvement
$1,300.00
806
Public Benefits Charges
$36,416.28
330
1998 STIP Augmentation Fund
820
Water
$169,223.02
332
Federal Emerg. Shelter Grant
840
Special Water Fund (Cap Imp)
$3,278.50
333
Comm. Development Block Grant
900
Special Deposit Trust
$9,888.18
334
EDBG 94-333 Revolving Loan
910
Worker's Comp. Fund
$647.98
335
Community Dev. Comm. Fund
920
Liability Fund
340
SB325 Reimbursement Fund
$29,199.15
940
Payroll Posting Fund
$103,452.98
341
S.T.P.
950
General Service (Accts Recv)
$630.51
342
Trans -Traffic Congest Relief
_
960
Community Redev. Agency
_-
$1,81_6.8.1_
345
Off -System Roads Fund
_ _ _ _
_
962
Redevelopment Housing Fund
410
Conference Center Fund
$21,339.65
965
Redevelopment Cap Imprv. Fund
550
Lake Mendocino Bond-Int/Red
966
Redevelopment Debt Svc.
555
Lake Mendocino Bond -Reserve
975
Russian River Watershed Assoc
$11,828.28
575
Garage
$3,484.80
976
Mixing Zone Policy JPA
PAYROLL CHECK NUMBERS 89426-89428,
89516-89588
TOTAL DEMAND PAYMENTS-A/P CHECKS
$2,241,882.30
DIRECT DEPOSIT NUMBERS 38681-38868
TOTAL DEMAND PAYMENTS -WIRE TRANSFERS'
$1,136,388.00
PAYROLL PERIOD 8/24/08-9/6/08
TOTAL PAYROLL CHECKS & DIRECT DEPOSITS
$633,157.23
PAYROLL CHECK NUMBERS: 89773-89834
TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS)
$289,120.21
DIRECT DEPOSIT NUMBERS 38869-39051
PAYROLL PERIOD 9/7/08-9/20/08
VOID CHECK NUMBERS: 89675-89676
TOTAL PAYMENTS
$4,300,547.74
`VENDOR: KIEWIT PACIFIC COMPANY
CERTIFICATION OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the City Council on
APPROVAL OF CITY MANAGER
I have examined this Register and approve same.
City Manager
City Clerk
CERTIFICATION OF DIRECTOR OF FINANCE
I have audited this Register and approve for accuracy
and available funds.
Director of Finance
ACCOUNTS PAYABLE
09/05/2008 08:31:31 Schedule of Bills Payable
FUND RECAP
FUND
DESCRIPTION
DISBURSEMENTS
100
GENERAL FUND
28,292.19
105
MEASURE S GENERAL FUND
7,131.51
200
ASSET SEIZURE FUND
95.00
205
SUP.LAW ENFORCE.SVC.FD(SLESF
2,500.00
220
PKG. DIST. 41 OPER & MAINT
5.52
410
CONFERENCE CENTER FUND
523.33
575
GARAGE FUND
119.98
600
AIRPORT FUND
339.81
611
SEWER CONSTRUCTION FUND
123,349.32
612
CITY/DIST. SEWER FUND
17,675.21
641
SANITATION DISTRICT SPECIAL
5,905.95
660
SANITARY DISPOSAL SITE FUND
1,872.35
678
PUBLIC SAFETY DISPATCH FUND
341.99
695
GOLF FUND
381.29
696
PURCHASING FUND
1,526.72
697
BILLING ENTERPRISE FUND
4,031.43
800
ELECTRIC FUND
11,152.46
806
PUBLIC BENEFITS CHARGES
7,428.16
820
WATER FUND
3,764.26
900
SPECIAL DEPOSIT TRUST FUND
2,523.84
940
PAYROLL POSTING FUND
1,640.39
950
GENERAL SERVICE (ACCTS REM
326.69
960
COMMUNITY REDEV. AGENCY FUND
48.66
975
RUSSIAN RIVER WATERSHED ASSC
11,828.28
TOTAL ALL FUNDS 232,804.34
BANK RECAP:
BANK NAME DISBURSEMENTS
UBOC UNION BANK OF CALIFORNIA 232,804.34
TOTAL ALL BANKS 232.804.34
THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEWED AND APPR D OR PAYMENT.
DATE ............ APPROVED BY ...✓:.: ...
.../ .......................
CITY OF UKIAH
GL060S-V06.75 RECAPPAGE
GL540R
ACCOUNTS PAYABLE
CITY OF
UKIAH
09/05/2008 08:31:30
Schedule of Bills
Payable
GL540R-V06.75
PAGE 1
FOR A/P
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
CLAIM
INVOICE
PO#
F/P ID
LINE
AFLAC - FLEX ONE
UNREIMBURSED MEDICAL
1,640.39
MEDICAL & DEPENDANT REIM
940.200.728
080077
FAX
P
285
00001
AMES/DANA
ENERGY REBATE
75.00
ENERGY CONSERVATION PROG
806.3765.250.005
080022
44549-4
P
285
00002
ASTRO BUSINESS TECH. INC
COPIER MAINT AGMNT
579.66
CONTRACTUAL SERVICES
100.1915.250.000
080029
235243
P
285
00003
COPIER MAINT AGMNT
528.76
CONTRACTUAL SERVICES
100.1915.250.000
080030
235251
P
285
00004
1,108.42
*VENDOR TOTAL
AT&T
T1 TO INTERNET
5.52
TELEPHONE
100.1101.220.000
080078
1206205006
P
285
00005
Tl TO INTERNET
22.09
TELEPHONE
100.1201.220.000
080078
1206205006
P
285
00006
T1 TO INTERNET
24.85
TELEPHONE
100.1301.220.000
080078
1206205006
P
285
00007
T1 TO INTERNET
22.09
TELEPHONE
100.1501.220.000
080078
1206205006
P
285
00008
T1 TO INTERNET
11.04
TELEPHONE
100.1601.220.000
080078
1206205006
P
285
00009
T1 TO INTERNET
16.57
TELEPHONE
100.1905.220.000
080078
1206205006
P
285
00010
T1 TO INTERNET
22.09
TELEPHONE
100.1965.220.000
080078
1206205006
P
285
00011
T1 TO INTERNET
138.08
TELEPHONE
105.2001.220.000
080078
1206205006
P
285
00012
T1 TO INTERNET
60.75
TELEPHONE
105.2101.220.000
080078
1206205006
P
285
00013
T1 TO INTERNET
5.52
TELEPHONE
100.2201.220.000
080078
1206205006
P
285
00014
T1 TO INTERNET
22.09
TELEPHONE
100.3001.220.000
080078
1206205006
P
285
00015
T1 TO INTERNET
5.52
TELEPHONE
100.3110.220.000
080078
1206205006
P
285
00016
Tl TO INTERNET
2.76
TELEPHONE
100.6001.220.000
080078
1206205006
P
285
00017
T1 TO INTERNET
16.57
TELEPHONE
100.6110.220.000
080078
1206205006
P
285
00018
T1 TO INTERNET
16.57
TELEPHONE
100.6150.220.000
080078
1206205006
P
285
00019
T1 TO INTERNET
5.52
TELEPHONE
220.4601.220.000
080078
1206205006
P
285
00020
T1 TO INTERNET
11.04
TELEPHONE
410.6190.220.000
080078
1206205006
P
285
00021
T1 TO INTERNET
11.04
TELEPHONE
600.5001.220.000
080078
1206205006
P
285
00022
T1 TO INTERNET
5.52
TELEPHONE
612.3580.220.000
080078
1206205006
P
285
00023
T1 TO INTERNET
5.52
TELEPHONE
660.3401.220.000
080078
1206205006
P
285
00024
T1 TO INTERNET
16.57
TELEPHONE
678.2040.220.000
080078
1206205006
P
285
00025
T1 TO INTERNET
2.76
TELEPHONE
695.6120.220.000
080078
1206205006
P
285
00026
Tl TO INTERNET
5.52
TELEPHONE
696.1390.220.000
080078
1206205006
P
285
00027
T1 TO INTERNET
52.46
TELEPHONE
697.1305.220.000
080078
1206205006
P
285
00028
T1 TO INTERNET
38.66
TELEPHONE
800.3733.220.000
080078
1206205006
P
285
00029
T1 TO INTERNET
16.57
TELEPHONE
820.3901.220.000
080078
1206205006
P
285
00030
T1 TO INTERNET
11.04
TELEPHONE
820.3908.220.000
080078
1206205006
P
285
00031
T1 TO INTERNET
5.52
TELEPHONE
960.5601.220.000
080078
1206205006
P
285
00032
LIVE SCAN LINE
1,021.37
TELEPHONE
105.2001.220.000
080079
600021085
P
285
00033
1,601.22
*VENDOR TOTAL
BAY AREA BARRICADE SERVI
GUIDE POSTS
223.11
SIGN POSTS/SHEETING
100.3110.690.007
079839
239862
P
285
00036
TYPE 2 GLASS BEADS
238.13
TRAFFIC PAINT
100.3110.690.005
079840
239055
038461
F
285
00034
SHIPPING
40.00
TRAFFIC PAINT
100.3110.690.005
079840
239055
038461
F
285
00035
501.24
*VENDOR TOTAL
ACCOUNTS PAYABLE
CITY OF
UKIAH
09/05/2008 08:31:30
Schedule of Bills Payable
GL540R-V06.75
PAGE 2
FOR A/P
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND
& ACCOUNT
CLAIM
INVOICE PO#
F/P ID
LINE
CALBO
COURSES -K BALLARD
300.00
TRAVEL & CONFERENCE EXPE
100.2201.160.000
080080
REGIST FORM
P
285
00037
CALIFORNIA MUNICIPAL
MEMBERSHIP DUES
4,164.00
DUES & SUBSCRIPTIONS
800.3733.260.000
080081
1986
P
285
00038
MEMBERSHIP DUES
592.00
DUES & SUBSCRIPTIONS
820.3901.260.000
080081
1986
P
285
00039
4,756.00
*VENDOR TOTAL
CANNON/MICHAEL
ENERGY REBATE
300.00
ENERGY CONSERVATION PROG
806.3765.250.005
080023
30179-6
P
285
00040
CENTURY 21 -LES RYAN REAL
UTILITY REFUND
137.15
UTILITY CREDIT BAL CLEAR
950.115.101
080014
77269-9
P
285
00041
CHEVRON AND TEXACO BUSIN
FUEL
94.72
TRAVEL & CONFERENCE EXPE
800.3733.160.000
080031
7898197269
P
285
00042
FUEL
925.76
FUELS & LUBRICANTS
105.2001.450.000
080032
7898197277
P
285
00043
FUEL
178.55
TRAVEL & TRAINING CADETS
105.2090.160.002
080032
7898197277
P
285
00044
1,199.03
*VENDOR TOTAL
COOLEY\PETTERSSEN
UTILITY REFUND
30.85
UTILITY CREDIT BAL CLEAR
950.115.101
080019
77191-5
P
285
00045
CROOK/CEDRIC
TRAVL 9/14-9/26/8
1,915.00
TRAVEL & CONFERENCE EXPE
105.2001.160.000
079853
ADVANCE
P
285
00046
CANCEL ADVANCE
1,915.000R
TRAVEL & CONFERENCE EXPE
105.2001.160.000
079862
ADVANCE
P
285
00047
0.00
*VENDOR TOTAL
DEEP VALLEY SECURITY "24
SEPT08 MONITORING
27.30
BURGLAR ALARM MAINT.
100.3110.280.000
080082
152177
P
285
00048
SEPT08 MONITORING
28.64
BURGLAR ALARM MAINTENANC
820.3901.280.000
080082
152177
P
285
00049
SEPT08 MONITORING
28.64
BURGLAR ALARM MAINTENANC
612.3505.280.000
080082
152177
P
285
00050
SEPT08 MONITORING
24.48
BURGLAR ALARM MAINTENANC
800.3733.280.000
080082
152177
P
285
00051
SEPT08 MONITORING
92.95
BURGLAR ALARM MAINTENANC
612.3580.280.000
080082
152177
P
285
00052
SEPT08 MONITORING
128.84
BURGLAR ALARM MAINT
100.6150.280.000
080082
152177
P
285
00053
SEPT08 MONITORING
28.42
BURGLAR ALARM MAINT
695.6120.280.000
080082
152177
P
285
00054
SEPT08 MONITORING
28.42
SECURITY EXPENSE
100.6001.280.000
080082
152177
P
285
00055
SEPT08 MONITORING
22.96
FIELD ALARM MONITORING
100.6115.280.000
080082
152177
P
285
00056
SEPT08 MONITORING
42.96
CIVIC CENTER ALARMS
100.1915.280.000
080082
152177
P
285
00057
SEPT08 MONITORING
41.88
BURGLAR ALARM MAINT.
410.6190.280.000
080082
152177
P
285
00058
SEPT08 MONITORING
44.96
BURGLAR ALARM MAINTENANC
820.3908.280.000
080082
152177
P
285
00059
540.45
*VENDOR TOTAL
DEPT OF FISH & GAME
PERMIT FEE
750.00
CONTRACTUAL SERVICES
100.3001.250.000
080083
APPLICATION
P
285
00060
DORSEY'S AUTO REPAIR& BO
UTILITY REFUND
15.69
UTILITY CREDIT BAL CLEAR
950.115.101
080015
41303-9
P
285
00061
ACCOUNTS PAYABLE
CITY OF
UKIAH
09/05/2008 08:31:30
Schedule of Bills
Payable
GL540R-V06.75
PAGE 3
FOR A/P
VENDOR
NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
CLAIM
INVOICE
PO# F/P ID
LINE
DORSEY'S
AUTO
REPAIR& BO
UTILITY
REFUND
23.45
UTILITY CREDIT HAL CLEAR
950.115.101
080016
41304-7
P
285
00062
39.14
*VENDOR TOTAL
EAST BAY TRUCK CENTER
PARTS
211.19
GARAGE PARTS
612.3510.303.004
080033
708291
P
285
00063
DIST
USE TAX
0.94CR
DISTRICT USE TAX LIABILI
900.205.237
080033
708291
P
285
00064
210.25
*VENDOR TOTAL
EDGE WIRELESS
LLC
AIRCARD 8/15/8
524.85
TELEPHONE
105.2001.220.000
080118
201907789
P
285
00104
AIRCARD 8/15/8
113.97
TELEPHONE
100.1965.220.000
080118
201907789
P
285
00105
AIRCARD 8/15/8
30.49
TELEPHONE
678.2040.220.000
080118
201907789
P
285
00106
AIRCARD 8/15/8
30.49
SPECIAL SUPPLIES
100.6130.690.000
080118
201907789
P
285
00107
CELL
PHONES
8/15/8
0.50
TELEPHONE
105.2101.220.000
080119
201290994
P
285
00102
CELL
PHONES
8/15/8
0.50
MAJOR CRIMES INVESTIGATI
105.2001.500.002
080119
201290994
P
285
00103
CELL
PHONES
8/15/8
37.47
TELEPHONE
960.5601.220.000
080120
201289333
P
285
00065
CELL
PHONES
8/15/8
102.70
TELEPHONE
800.3733.220.000
080120
201289333
P
285
00066
CELL
PHONES
8/15/8
29.97
TELEPHONE
612.3580.220.000
080120
201289333
P
285
00067
CELL
PHONES
8/15/8
186.27
TELEPHONE
105.2001.220.000
080120
201289333
P
285
00068
CELL
PHONES
8/15/8
14.99
MAJOR CRIMES INVESTIGATI
105.2001.500.002
080120
201289333
P
285
00069
CELL
PHONES
8/15/8
14.99
TELEPHONE
612.3505.220.000
080120
201289333
P
285
00070
CELL
PHONES
8/15/8
14.99
TELEPHONE
820.3901.220.000
080120
201289333
P
285
00071
CELL
PHONES
8/15/8
14.99
TELEPHONE
600.5001.220.000
080120
201289333
P
285
00072
CELL
PHONES
8/15/8
87.08
TELEPHONE
100.6001.220.000
080120
201289333
P
285
00073
CELL
PHONES
8/15/8
14.99
TELEPHONE
100.6150.220.000
080120
201289333
P
285
00074
CELL
PHONES
8/15/8
31.02
TELEPHONE
100.1201.220.000
080120
201289333
P
285
00075
CELL
PHONES
8/15/8
14.99
TELEPHONE
100.3001.220.000
080120
201289333
P
285
00076
CELL
PHONES
8/15/8
14.99
TELEPHONE
100.6130.220.000
080120
201289333
P
285
00077
CELL
PHONES
8/15/8
143.78
TELEPHONE
100.6110.220.000
080120
201289333
P
285
00078
CELL
PHONES
8/15/8
89.92
TELEPHONE
105.2101.220.000
080120
201289333
P
285
00079
CELL
PHONES
8/15/8
79.58
TELEPHONE
410.6190.220.000
080120
201289333
P
285
00080
CELL
PHONES
8/15/8
79.57
TELEPHONE
100.1915.220.000
080120
201289333
P
285
00081
CELL
PHONES
8/15/8
141.08
TELEPHONE
100.1965.220.000
080120
201289333
P
285
00082
CELL
PHONES
8/15/8
14.99
TELEPHONE
100.3110.220.000
080120
201289333
P
285
00083
CELL
PHONES
8/15/8
25.21
TELEPHONE
800.3733.220.000
080121
201289783
P
285
00084
CELL
PHONES
8/15/8
134.18
TELEPHONE
612.3505.220.000
080121
201289783
P
285
00085
CELL
PHONES
8/15/8
101.32
TELEPHONE
820.3901.220.000
080121
201289783
P
285
00086
CELL
PHONES
8/15/8
32.86
TELEPHONE
600.5001.220.000
080121
201289783
P
285
00087
CELL
PHONES
8/15/8
95.93
TELEPHONE
100.6001.220.000
080121
201289783
P
285
00088
CELL
PHONES
8/15/8
43.32
TELEPHONE
612.3580.220.000
080121
201289783
P
285
00089
CELL
PHONES
8/15/8
83.57
TELEPHONE
100.6110.220.000
080121
201289783
P
285
00090
CELL
PHONES
8/15/8
324.32
TELEPHONE
100.2201.220.000
080121
201289783
P
285
00091
CELL
PHONES
8/15/8
33.62
TELEPHONE
820.3908.220.000
080121
201289783
P
285
00092
CELL
PHONES
8/15/8
97.50
TELEPHONE
100.3110.220.000
080121
201289783
P
285
00093
CELL
PHONES
8/15/8
218.78
TELEPHONE
695.6120.220.000
080121
201289783
P
285
00094
CELL
PHONES
8/15/8
18.60
TELEPHONE
100.1965.220.000
080121
201289783
P
285
00095
CELL
PHONES
8/15/8
794.17
TELEPHONE
105.2001.220.000
080121
201289783
P
285
00096
CELL
PHONES
8/15/8
16.43
TELEPHONE
105.2101.220.000
080121
201289783
P
285
00097
CELL
PHONES
8/15/8
25.49
TELEPHONE
100.1915.220.000
080121
201289783
P
285
00098
ACCOUNTS PAYABLE
09/05/2008 08:31:30
VENDOR NAME
DESCRIPTION
EDGE WIRELESS LLC
CELL PHONES 8/15/8
CELL PHONES 8/15/8
CELL PHONES 8/15/8
EEL RIVER FUELS
AIR COMP SERVICE
EVERGREEN JOB &SAFETY TR
JUL08 SAFETY MTG
FILLMAN/GAYLE
CLASS/AIKIDO
FISHER WIRELESS SERVICES
SEPT08 RADIO MAINT
FRANCHISE TAX BOARD
NON-RESID WITHHOLD
NON-RESID WITHHOLD
FREEMAN/DAVID & JANET
ENERGY REBATE
GRAHAM/KATIE E
CLASS -BODY SCULPT
GYMNASTICS COMPANY
CLASSES -GYMNASTICS
HADLEYS INDUSTRIES
SAFETY GLASSES
STATE USE TAX
DIST USE TAX
HARRIS & ASSOCIATES INC
CONSTRUCTION MGMNT
HD SUPPLY UTILITIES LTD
CONDUCTOR CU #6 SOL
INHIBITOR
DEADEND SRV GRIP
ALLEY ARM BRACE
CONDUCTOR, AL #2 STR
Schedule of Bills Payable
FOR A/P
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
16.43
285
TELEPHONE
678.2040.220.000
285
00110
22.13
285
TELEPHONE
800.3765.220.000
285
00112
11.08
285
TELEPHONE
100.6005.220.000
3,924.10
*VENDOR TOTAL
58.29
SUPPLIES
100.3301.690.000
821.15
CONTRACTUAL SERVICES
800.3733.250.000
216.00
CONTRACTUAL SERVICES
100.6120.250.000
250.00
RADIO EQUIPMENT SERVICE
678.2040.250.002
263.00
A/P WITHHOLDING
100.202.003
22.00
A/P WITHHOLDING
100.202.003
285.00
*VENDOR TOTAL
34.66
ENERGY CONSERVATION PROG
806.3765.250.005
892.80
CONTRACTUAL SERVICES
100.6120.250.000
584.00
CONTRACTUAL SERVICES
100.6120.250.000
341.35
SPECIAL SUPPLIES
800.3733.690.000
22.97CR
STATE USE TAX LIABILITY
900.205.013
1.58CR
DISTRICT USE TAX LIABILI
900.205.237
316.80
*VENDOR TOTAL
123,349.32
ENGINEERING WWTP IMPROVE
611.7410.800.001
269.38
INVENTORY - PURCHASES
800.131.002
331.01
INVENTORY - PURCHASES
800.131.002
63.57
INVENTORY - PURCHASES
800.131.002
162.16
INVENTORY - PURCHASES
800.131.002
3,421.06
INVENTORY - PURCHASES
800.131.002
4,247.18
*VENDOR TOTAL
CLAIM INVOICE
080121 201289783
080121 201289783
080121 201289783
080034 60900
080035 2417
080036 INSTRUCTOR
079997 504900
079854 FORM 592
079854 FORM 592
080024 69635-1
080037 INSTRUCTOR
080039 INSTRUCTOR
080038 3400
080038 3400
080038 3400
079841 1253-40
079842 936739-01
079843 936739-00
079843 936739-00
079843 936739-00
079844 939830-00
CITY OF UKIAH
GL540R-V06.75 PAGE 4
PO# F/P ID LINE
P 285 00099
P 285 00100
P 285 00101
P
285
00108
038466 P
285
00109
P
285
00110
P
285
00111
P
285
00112
P
285
00113
P 285 00114
P 285 00115
P 285 00116
P 285 00117
P 285 00118
P 285 00119
035960 P 285 00120
038500 P 285 00124
038500 P 285 00121
038500 P 285 00122
038500 P 285 00123
038513 F 285 00125
ACCOUNTS PAYABLE
09/05/2008 08:31:30
VENDOR NAME
DESCRIPTION
HULL/DAVID J.
COMM LIGHTING REBATE
INTEGRITY SHRED
SHRED DOCUMENTS
SHRED DOCUMENTS
JOHNSTON/CHARLENE
ENERGY REBATE
JUMPERZ INC
JUMPERS/BBQ
JUMPERS/BBQ
KEFFELER/BEN
TRAVL 8/10-8/22/8
KIELY/DONNA
TRAVL 9/10-9/12/8
LAB\COR INC
ANALYSES
ANALYSES
LIEBERT CASSIDY WHITMORE
LEGAL SERVICES
LIFE ASSIST
BANDAGES, MASKS
DIST USE TAX
GLOVES, TAPE, TUBES
DIST USE TAX
EMS SUPPLIES
DIST USE TAX
LONGS DRUG STORE
TEST STRIPS
CANDY
LUKE/ANDREW
TRAVL 9/15-9/17/8
MACDONALD CO/R.F.
STACK KITS
SHIPPING
Schedule of Bills Payable
FOR A/P
AMOUNT ACCOUNT NAME FUND & ACCOUNT
6,400.00 ENERGY CONSERVATION PROG 806.3765.250.005
26.50 SPECIAL SUPPLIES 105.2001.690.000
28.50 SPECIAL SUPPLIES 678.2040.690.000
57.00 *VENDOR TOTAL
156.00 ENERGY CONSERVATION PROG 806.3765.250.005
185.00 SPECIAL SUPPLIES 105.2001.690.000
185.00 OPERATIONAL SUPPLIES 105.2101.690.001
370.00 *VENDOR TOTAL
79.82 TRAVEL & CONFERENCE EXPE 800.3733.160.000
331.97 TRAVEL & CONFERENCE EXPE 105.2001.160.000
400.00 CONTRACTUAL SERVICES 820.3908.250.000
35.00 CONTRACTUAL SERVICES 820.3908.250.000
435.00 *VENDOR TOTAL
247.00 CONTRACTUAL SERVICES 100.1601.250.000
349.82 SPECIAL SUPPLIES 105.2101.690.000
1.23CR DISTRICT USE TAX LIABILI 900.205.237
306.44 SPECIAL SUPPLIES 105.2101.690.000
1.44CR DISTRICT USE TAX LIABILI 900.205.237
301.38 SPECIAL SUPPLIES 105.2101.690.000
1.31CR DISTRICT USE TAX LIABILI 900.205.237
953.66 *VENDOR TOTAL
217.90 SPECIAL SUPPLIES 105.2101.690.000
28.72 SPECIAL EVENTS/SUPPLIES 100.1001.690.000
246.62 *VENDOR TOTAL
323.16 TRAVEL & CONFERENCE EXPE 612.3580.160.000
1,831.75 SPECIAL SUPPLIES 660.3401.690.000
35.08 SPECIAL SUPPLIES 660.3401.690.000
CITY OF UKIAH
GL540R-V06.75 PAGE 5
CLAIM INVOICE
080084 77140-2
080040 10940
080040 10940
080025 63783-5
079855 NONE
079855 NONE
080041 REIMBURSEMENT
079856 ADVANCE
080042 081229-2009
080042 081229-2009
080043 92368
079845 478926
079845 478926
079984 479571
079984 479571
080044 480127
080044 480127
079985 51466
079986 51459
079998 ADVANCE
079846 I128791
079846 I128791
PO# F/P ID LINE
P 285 00126
P 285 00127
P 285 00128
P 285 00129
P 285 00130
P 285 00131
P 285 00132
P 285 00133
037852 P 285 00134
037852 P 285 00135
P 285 00136
P 285 00137
P 285 00138
P 285 00139
P 285 00140
P 285 00141
P 285 00142
P 285 00144
P 285 00143
P 285 00145
038506 F 285 00146
038506 F 285 00147
ACCOUNTS PAYABLE CITY OF UKIAH
09/05/2008 08:31:30 Schedule of Bills Payable GL540R-V06.75 PAGE 6
FOR A/P
VENDOR NAME
DESCRIPTION
MACDONALD CO/R.F.
DIST USE TAX
MARTIN/ERICA
CLASS -CARDIO CAMP
MCMASTER-CARR SUPPLY CO
COTTER PINS
DIST USE TAX
PADLOCKS
DIST USE TAX
MODERN IMAGING SOLUTIONS
RIBBONS
DIST USE TAX
MOIRS
SKIMMER/TELESCP POLE
POOL SUPPLIES
POOL SUPPLIES
MUNI SERVICES LLC
QTRLY AUDIT SERVICES
QTRLY AUDIT SERVICES
MUNNELL & SHERRILL INC
GASKETS, CLAMPS
DISCOUNT
HOIST
DISCOUNT
NALCO COMPANY
LIQUID POLYMER
NATIONAL ANIMAL ASSOCIAT
CD'S FOR FORMS
STATE USE TAX
DIST USE TAX
NELSON/CHRISTOPHER
ENERGY REBATE
AMOUNT ACCOUNT NAME
FUND & ACCOUNT
8.50CR DISTRICT USE TAX LIABILI 900.205.237
1,858.33 *VENDOR TOTAL
535.20 CONTRACTUAL SERVICES 100.6120.250.000
19.40 EQUIPMENT MAINT & REPAIR 612.3580.302.000
0.07CR DISTRICT USE TAX LIABILI 900.205.237
871.17 INVENTORY - PURCHASES 800.131.002
3.97CR DISTRICT USE TAX LIABILI 900.205.237
886.53 *VENDOR TOTAL
342.65 SPECIAL SUPPLIES 697.1305.690.000
1.59CR DISTRICT USE TAX LIABILI 900.205.237
341.06 *VENDOR TOTAL
45.18 CIVIC CENTER M & R 100.1915.301.000
52.95 POOL CHEMICALS 100.6130.690.001
30.71 SPECIAL SUPPLIES 100.6130.690.000
128.84 *VENDOR TOTAL
1,738.84 CONTRACTUAL SERVICES 100.1301.250.000
556.96 CONTRACTUAL SERVICES 100.1301.250.000
2,295.80 *VENDOR TOTAL
85.32 GARAGE PARTS/SUPPLIES & 100.3110.303.004
0.65CR GARAGE PARTS/SUPPLIES & 100.3110.303.004
121.10 VEHICLE REPAIR & MAINTEN 575.5801.303.000
1.12CR VEHICLE REPAIR & MAINTEN 575.5801.303.000
204.65 *VENDOR TOTAL
2,198.87 CHEMICAL SUPPLIES 612.3580.520.000
62.88 SPEC SUPPLIES ANIMAL CON 100.6005.690.000
3.63CR STATE USE TAX LIABILITY 900.205.013
0.25CR DISTRICT USE TAX LIABILI 900.205.237
59.00 *VENDOR TOTAL
187.50 ENERGY CONSERVATION FROG 806.3765.250.005
CLAIM
INVOICE
PO# F/P ID
LINE
079846
I128791
P
285
00148
080045
INSTRUCTOR
P
285
00149
079847
95703071
P
285
00152
079847
95703071
P
285
00153
079848
95396727
P
285
00150
079848
95396727
P
285
00151
080046
921010
P
285
00154
080046
921010
P
285
00155
080047
STATEMENT
P
285
00156
080047
STATEMENT
P
285
00157
080047
STATEMENT
P
285
00158
080085
16475
P
285
00159
080086
16476
P
285
00160
079849
862013
P
285
00161
079849
862013
000003 P
285
00162
079850
862018
P
285
00163
079850
862018
P
285
00164
080048
94098015
P
285
00165
080049
29565
P
285
00166
080049
29565
P
285
00167
080049
29565
P
285
00168
080026
76796-2
P
285
00169
ACCOUNTS PAYABLE
CITY OF
UKIAH
09/05/2008 08:31:30
Schedule of Bills
Payable
GL540R-V06.75
PAGE 7
FOR A/P
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
CLAIM
INVOICE
PO#
F/P ID
LINE
OFFICE MAX
TONER
118.44
SPECIAL SUPPLIES
105.2001.690.000
080050
246395
P
285
00175
OFFICE SUPPLIES
5.67
SPECIAL SUPPLIES
960.5601.690.000
080050
246395
P
285
00176
TONER
55.65
SPECIAL SUPPLIES
100.3001.690.000
080051
154668
P
285
00174
OFFICE SUPPLIES
26.44
SPECIAL SUPPLIES
100.1905.690.000
080052
131096
P
285
00170
OFFICE SUPPLIES
17.20
SPECIAL SUPPLIES
100.6110.690.000
080052
131096
P
285
00171
OFFICE SUPPLIES
14.05
STORES PURCHASES
696.131.002
080052
131096
P
285
00172
OFFICE SUPPLIES
27.54
SPECIAL SUPPLIES
697.1305.690.000
080052
131096
P
285
00173
264.99
*VENDOR TOTAL
OIL -RITE CORP
LUBRICATORS
111.47
SPECIAL SUPPLIES
800.5536.690.000
079987
107820
P
285
00177
STATE USE TAX
6.87CR
STATE USE TAX LIABILITY
900.205.013
079987
107820
P
285
00178
DIST USE TAX
0.47CR
DISTRICT USE TAX LIABILI
900.205.237
079987
107820
P
285
00179
104.13
*VENDOR TOTAL
OLIN CORPORATION
BULK CHLORINE
4,558.22
CHEMICAL SUPPLIES
612.3580.520.000
079988
1057602
P
285
00180
BULK CHLORINE
4,399.79
CHEMICAL SUPPLIES
612.3580.520.000
060053
1061127
P
285
00181
8,958.01
*VENDOR TOTAL
PACE SUPPLY CORP
GASKETS
315.28
INVENTORY - PURCHASES
820.131.002
079989
2444103
P
285
00191
DISCOUNT
6.31CR
INVENTORY - PURCHASES
820.131.002
079989
2444103
P
285
00192
COUPLING, 6"
656.59
INVENTORY - PURCHASES
820.131.002
079990
2433073
038507
P
285
00182
FREIGHT
9.00
INVENTORY - PURCHASES
820.131.002
079990
2433073
038507
P
285
00183
DISCOUNT
13.31CR
INVENTORY - PURCHASES
820.131.002
079990
2433073
038507
P
285
00184
CONTROL MECHANICAL
98.20
SPECIAL SUPPLIES
612.3510.690.000
079991
2440212
P
285
00187
DISCOUNT
1.96CR
SPECIAL SUPPLIES
612.3510.690.000
079991
2440212
P
285
00188
PIPE MATERIALS
48.92
EQUIPMENT MAINT & REPAIR
612.3580.302.000
079992
2439214
P
285
00185
DISCOUNT
0.98CR
EQUIPMENT MAINT & REPAIR
612.3580.302.000
079992
2439214
P
285
00186
PIPE MATERIALS
58.11
EQUIPMENT MAINT & REPAIR
612.3580.302.000
079993
2441359
P
285
00189
DISCOUNT
1.16CR
EQUIPMENT MAINT & REPAIR
612.3580.302.000
079993
2441359
P
285
00190
PIPE MATERIALS
21.22
EQUIPMENT MAINT & REPAIR
612.3580.302.000
080054
2450509
P
285
00195
DISCOUNT
0.42CR
EQUIPMENT MAINT & REPAIR
612.3580.302.000
080054
2450509
P
285
00196
PIPE LUBE, GLOVES
135.40
SPECIAL SUPPLIES
612.3510.690.000
080055
2446881
P
285
00193
DISCOUNT
2.71CR
SPECIAL SUPPLIES
612.3510.690.000
080055
2446881
P
285
00194
1,315.87
*VENDOR TOTAL
PALMER/SALLIE
CLASSES/DOG
1,320.00
CONTRACTUAL SERVICES
100.6120.250.000
080056
INSTRUCTOR
P
285
00197
PARKER/DAVID
ENERGY REBATE
50.00
ENERGY CONSERVATION PROG
806.3765.250.005
080027
723429
P
285
00198
PEAVEY COMPANY/LYNN
PRISIONER SUPPL
290.98
PRISIONER EXPENSE
105.2001.500.000
079851
185195
P
285
00199
STATE USE TAX
17.66CR
STATE USE TAX LIABILITY
900.205.013
079851
185195
P
285
00200
DIST USE TAX
1.22CR
DISTRICT USE TAX LIABILI
900.205.237
079851
165195
P
285
00201
272.10
*VENDOR TOTAL
ACCOUNTS PAYABLE
09/05/2008 08:31:30
VENDOR NAME
DESCRIPTION
PENNY'S TROPHIES
BRASS PLATES
BRASS PLATES
PETROSA BROTHERS LLC
UTILITY REFUND
PFM ASSET MANAGEMENT LLC
JUL08 INVESTMENT SRVS
PLATT ELECTRIC SUPPLY
ELECTRICAL SUPPLIES
ELECTRICAL SUPPLIES
DISCOUNT
PROGRESSIVE BUSINESS PUB
SFTY COMP ALERT SUBSCP
RED CARPET MINI STORAGE
SEPT08 STOR RENT
REDWOOD EMPIRE DIVISION
MEMBERSHIP DUES
REPUBLIC ITS
TRAFF SIGNAL REPAIR
RING PACIFIC, INC.
CARDLOCK 8/1-8/15/8
CARDLOCK 8/1-8/15/8
RMC WATER ENVIRONMENT
JUL08 RRWA EXEC DIR
JULO8 RRWA EXEC DIR
JUL08 RRWA EXEC DIR
JUL08 RRWA EXEC DIR
JUL08 RRWA EXEC DIR
JUL08 RRWA EXEC DIR
JUL08 RRWA EXEC DIR
JUL08 RRWA EXEC DIR
SAFEWAY INC
FOOD/BEVERAGES
FOOD/BEVERAGES
FOOD/BEVERAGES
FOOD/BEVERAGES
Schedule of Bills Payable
FOR A/P
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
24.52
285
SPECIAL SUPPLIES
612.3505.690.000
285
00211
P
24.51
00212
SPECIAL SUPPLIES
820.3901.690.000
00213
P
285
49.03
*VENDOR TOTAL
35.38
UTILITY CREDIT BAL CLEAR
950.115.101
6,560.18
CONTRACTUAL SERVICES
100.1910.250.000
77.70
WTR TREATMT PARTS/MATERI
820.3908.302.001
302.04
SMALL TOOLS
612.3510.440.000
0.71CR
SMALL TOOLS
612.3510.440.000
379.03
*VENDOR TOTAL
299.00
CONF & TRAINING SAFETY C
100.6005.160.001
95.00
MACHINERY & EQUIPMENT
200.2001.800.000
100.00
DUES & SUBSCRIPTIONS
100.1990.260.000
478.46
CONTRACTUAL SERVICES
100.3150.250.000
691.94
FUELS & LUBRICANTS
612.3510.450.000
712.62
FUELS & LUBRICANTS
820.3901.450.000
1,404.56
*VENDOR TOTAL
3,731.14
A.1.1 GENERAL ADMIN
975.4750.254.101
1,865.38
A.1.2. TECHNICIAL COMMIT
975.4750.254.102
1,077.46
B.2.1. OUTREACH STRATEGY
975.4750.254.201
4,001.80
B.2.2. FORUM/COLLECT COM
975.4750.254.203
175.00
B.2.3. MERCURY/POLLUTION
975.4750.254.204
87.50
B.2.4. SAFE MEDS DISPOSA
975.4750.254.209
612.50
B.2.8. COORD. W/PARTNER
975.4750.254.211
277.50
C.3.1. STORMWTR PHASE II
975.4750.254.309
11,828.28
*VENDOR TOTAL
25.91
SPECIAL SUPPLIES
100.6110.690.000
258.11
SPECIAL SUPPLIES
100.6114.690.000
205.50
SPECIAL SUPPLIES
100.6130.690.000
11.76
MEMBERSHIPS & MEETINGS
100.6150.262.000
CITY OF UKIAH
GL540R-V06.75 PAGE 8
CLAIM INVOICE
080057 311999
080057 311999
080017 77054-5
080058 094071
080059 3782188
080060 3790430
080060 3790430
080087 334236903
080088 A-64
080089 NONE
079994 0807547
080061 C106808
080061 C106808
080062 7821
080062 7821
080062 7821
080062 7821
080062 7821
080062 7821
080062 7821
080062 7821
080063 CUST #70438
080063 CUST #70438
080063 CUST #70438
080063 CUST #70438
PO# F/P ID LINE
P 285 00202
P 285 00203
P 285 00204
P 285 00205
P 285 00206
P 285 00207
P 285 00208
P
285
00209
038238 P
285
00210
P
285
00211
P
285
00212
P
285
00213
P
285
00214
P 285 00215
P 285 00216
P 285 00217
P 285 00218
P 285 00219
P 285 00220
P 285 00221
P 285 00222
P 285 00223
P 285 00224
P 285 00225
P 285 00226
ACCOUNTS PAYABLE
CITY OF
UKIAH
09/05/2008 08:31:30
Schedule of Bills
Payable
GL540R-V06.75
PAGE 9
FOR A/P
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
CLAIM
INVOICE
PO#
F/P ID
LINE
SAFEWAY INC
FOOD/BEVERAGES
36.98
SPECIAL SUPPLIES
410.6190.690.000
080063
OUST #70438
P
285
00227
FOOD/BEVERAGES
28.08
FOOD & BEVERAGE FOR CLIE
410.6190.690.002
080063
CUST #70438
P
285
00228
FOOD/BEVERAGES
272.14
SPECIAL SUPPLIES
600.5001.690.000
080063
CUST 470438
P
285
00229
FOOD/BEVERAGES
450.17
CONCERT SERIES
900.205.226
080063
CUST #70438
P
285
00230
FOOD/BEVERAGES
20.65
FAMILY FUN IN THE SUN
900.205.243
080063
CUST #70438
P
285
00231
1,309.30
*VENDOR TOTAL
SCHWAS TIRE CENTER/LES
TIRES
312.86
VEHICLE REPAIR & MAINTEN
820.3901.303.000
080064
205838
P
285
00232
SHANNON/RANDY
UTILITY REFUND
5.08
UTILITY CREDIT BAL CLEAR
950.115.101
080020
75888-8
P
285
00233
SHIELDS/AIMEE L
AUG08 TRANSCRIPTN
2,500.00
CONTRACTUAL SERVICES
205.2001.250.000
079857
CONTRACT
P
285
00234
SIMPSON/DARLENE
POND 41 SCARIFICATION
3,547.32
SCARIFY PERCOL PONDS
612.3580.250.006
080065
5670
038522
P
285
00235
SPEARS/L SCOTT
UTILITY REFUND
67.83
UTILITY CREDIT SAL CLEAR
950.115.101
080021
63459-2
P
285
00236
STAPLES
COPY PAPER
1,555.48
STORES PURCHASES
696.131.002
080066
1371137
038486
F
285
00237
COUPON
26.94CR
STORES PURCHASES
696.131.002
080066
1371137
038486
F
285
00238
REWARDS CHECK
24.67CR
STORES PURCHASES
696.131.002
080066
1371137
038486
F
285
00239
OFFICE SUPPLIES
67.87
OTHER DEPT SUPPLIES
100.1601.690.004
080066
1371137
P
285
00240
OFFICE SUPPLIES
19.38
SPECIAL SUPPLIES
100.3001.690.000
080066
1371137
P
285
00241
OFFICE SUPPLIES
31.74
SPECIAL SUPPLIES
100.3110.690.000
080066
1371137
P
265
00242
OFFICE SUPPLIES
193.94
SUPPLIES
100.3301.690.000
080066
1371137
P
285
00243
OFFICE SUPPLIES
181.87
SPECIAL SUPPLIES
100.6001.690.000
080066
1371137
P
285
00244
OFFICE SUPPLIES
329.67
SPECIAL SUPPLIES
100.6110.690.000
080066
1371137
P
285
00245
OFFICE SUPPLIES
43.08
SPECIAL SUPPLIES
100.6130.690.000
080066
1371137
P
285
00246
OFFICE SUPPLIES
259.66
SPECIAL SUPPLIES
105.2001.690.000
080066
1371137
P
285
00247
OFFICE SUPPLIES
38.99
POSTAGE
105.2101.411.000
080066
1371137
P
285
00248
OFFICE SUPPLIES
57.33
OFFICE SUPPLIES
105.2101.690.014
080066
1371137
P
285
00249
OFFICE SUPPLIES
138.97
SPECIAL SUPPLIES
410.6190.690.000
080066
1371137
P
285
00250
OFFICE SUPPLIES
211.92
SMALL TOOLS
612.3510.440.000
080066
1371137
P
285
00251
OFFICE SUPPLIES
48.47
EQUIPMENT MAINT & REPAIR
612.3580.302.000
080066
1371137
P
285
00252
OFFICE SUPPLIES
74.89
MISC SUPPL/EQUIP OFFICE/
612.3580.690.001
080066
1371137
P
285
00253
OFFICE SUPPLIES
608.78
SPECIAL SUPPLIES
697.1305.690.000
080066
1371137
P
285
00254
OFFICE SUPPLIES
107.72
SPECIAL SUPPLIES
800.3733.690.000
080066
1371137
P
285
00255
OFFICE SUPPLIES
100.51
SPECIAL SUPPLIES
820.3901.690.000
080066
1371137
P
285
00256
OFFICE SUPPLIES
121.43
PUBLIC EDUC BROCHURES
820.3901.690.002
080066
1371137
P
285
00257
OFFICE SUPPLIES
93.74
SPECIAL SUPPLIES
820.3908.690.000
080066
1371137
P
285
00258
OFFICE SUPPLIES
45.24
SPECIAL SUPPLIES
820.3948.690.000
080066
1371137
P
285
00259
OFFICE SUPPLIES
3.28
STORES PURCHASES
696.131.002
080066
1371137
P
285
00260
4,282.35
*VENDOR TOTAL
ACCOUNTS PAYABLE CITY OF UKIAH
09/05/2008 08:31:30 Schedule of Bills Payable GL540R-V06.75 PAGE 10
FOR A/P
VENDOR NAME
DESCRIPTION
SUMMERCREEK VILLAGE
UTILITY REFUND
SYAR INDUSTRIES INC.
ASPHALT 8/20/8
TELSCHOW/JON E
ENERGY REBATE
THOMAS/BENJAMIN
TRAVEL 7/23-7/24/8
THOMPSON/OREN
6' ROUND TABLE
CHAIRS
8' TABLE
WHITE TABLECLOTH
ROUND TABLECLOTH
SKIRTING, YELLOW
SKIRTING CLIPS
PICKUP/DELIVERY
TABLE CLIPS
POPCORN KITS
TITAN CRIME SCENE SERVIC
CRIME SCENE CLEANUP
TURF STAR INC
MOWER BELT
U S POST OFFICE
POSTAGE
UKIAH FORD LINCOLN MERCU
VEHICLE PARTS/SUPPL
UKIAH VALLEY LUMBER
MISC SUPPLIES
MISC SUPPLIES
MISC SUPPLIES
MISC SUPPLIES
MISC SUPPLIES
MISC SUPPLIES
MISC SUPPLIES
UKIAH VALLEY SANITATION
DIST MGR PAYROLL
AMOUNT ACCOUNT NAME
FUND & ACCOUNT
11.26 UTILITY CREDIT SAL CLEAR 950.115.101
1,133.82 ASPHALT CONCRETE 100.3110.690.001
225.00
100.70
387.90
471.41
102.36
140.08
420.23
323.25
94.82
161.63
25.04
6.00
2,132.72
650.00
ENERGY CONSERVATION FROG 806.3765.250.005
TRAVEL & CONFERENCE EXPE 800.3733.160.000
CONCERT SERIES
CONCERT SERIES
CONCERT SERIES
CONCERT SERIES
CONCERT SERIES
CONCERT SERIES
CONCERT SERIES
CONCERT SERIES
CONCERT SERIES
SPECIAL SUPPLIES
*VENDOR TOTAL
CIVIC CENTER M & R
900.205.226
900.205.226
900.205.226
900.205.226
900.205.226
900.205.226
900.205.226
900.205.226
900.205.226
100.6114.690.000
100.1915.301.000
131.33 VEHICLE REPAIR & MAINTEN 695.6120.303.000
3,000.00 POSTAGE 697.1305.411.000
507.96 GARAGE VEHICLE MAINT COS 105.2001.303.000
CLAIM INVOICE
080018 76907-5
080067 338343
080028 10229-3
080068 REIMBURSEMENT
080069 01-001818-14
080069 01-001818-14
080069 01-001818-14
080069 01-001818-14
080069 01-001818-14
080069 01-001818-14
080069 01-001818-14
080069 01-001818-14
080069 01-001818-14
080070 01-002042-01
060071 1199
079995 6580447-00
079858 PERMIT #243
080072 ACCT 21244
2.82
WTR SYSTM REPAIR MATERIA
820.3948.690.002
080073
ACCT
#1559
13.79
SPECIAL SUPPLIES
820.3901.690.000
080073
ACCT
#1559
8.78
BLDG & GROUNDS MAINTENAN
600.5001.305.000
080073
ACCT
41559
28.31
WTR TREATMT PARTS/MATERI
820.3908.302.001
080073
ACCT
#1559
14.16CR
WTR TREATMT PARTS/MATERS
820.3908.302.001
080073
ACCT
41559
5.50
SPECIAL SUPPLIES
820.3908.690.000
080073
ACCT
#1559
110.55
SPECIAL SUPPLIES
100.3110.690.000
080073
ACCT
41559
155.59
*VENDOR TOTAL
5,905.95
SALARIES, REGULAR
641.7402.110.000
080074
PAY PERIOD 3
PO# F/P ID LINE
P 285 00261
P 285 00262
P 285 00263
P 285 00264
038492 F 285 00265
038492 F 285 00266
038492 F 285 00267
038492 F 285 00266
038492 F 285 00269
038492 F 285 00270
038492 F 285 00271
038492 F 285 00272
038492 F 285 00273
P 285 00274
P 285 00275
P 285 00276
P 285 00277
P 285 00278
P 285 00279
P 285 00280
P 285 00281
P 285 00282
P 285 00283
P 285 00284
P 285 00285
0' W43=9IryI:L.
ACCOUNTS PAYABLE
09/05/2008 08:31:30
VENDOR NAME
DESCRIPTION
UNITED STATES POSTAL SER
POSTAGE
WEDEGAERTNER/SHARON
CLASS/AQUA AEROBICS
WILLIAMS/FLOYD THOMPSON
CPR & 1ST AID
XEROX CORPORATION
AUG08 BASE CHRG
COPY CHARGE
Schedule of Bills Payable
FOR A/P
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
5,600.00
PRE -PAID POSTAGE COSTS
100.103.001
700.00
CONTRACTUAL SERVICES
100.6120.250.000
360.00
TRAVEL & CONFERENCE EXPE
612.3580.160.000
129.27
LEASE -PURCHASE COSTS
410.6190.255.000
57.53
LEASE -PURCHASE COSTS
410.6190.255.000
186.80
*VENDOR TOTAL
CITY OF UKIAH
GL540R-V06.75 PAGE 11
CLAIM INVOICE
079859 ACCT 16443103
080075 INSTRUCTOR
079996 8222008
080076 35122166
080076 35122166
PO# F/P ID LINE
P 285 00287
P 285 00288
P 285 00289
P 285 00290
P 285 00291
ACCOUNTS PAYABLE
09/05/2008 08:31:30 Schedule of Bills Payable
FOR A/P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT
REPORT TOTALS: 232,804.34
RECORDS PRINTED - 000291
CITY OF UKIAH
GL540R-V06.75 PAGE 12
CLAIM INVOICE PO# F/P ID LINE
ACCOUNTS PAYABLE
09/11/2008 10:31:45 Schedule of Bills Payable
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
100
GENERAL FUND
58,985.05
105
MEASURE S GENERAL FUND
8,457.44
200
ASSET SEIZURE FUND
2,528.75
220
PKG. DIST. #1 OPER & MAINT
132.57
340
SB325 REIMBURSEMENT FUND
28,229.40
410
CONFERENCE CENTER FUND
142.88
575
GARAGE FUND
627.43
600
AIRPORT FUND
948.01
612
CITY/DIST. SEWER FUND
16,654.76
660
SANITARY DISPOSAL SITE FUND
75.59
670
GARBAGE BILLING & COLL. FUND
23,265.04
678
PUBLIC SAFETY DISPATCH FUND
381.26
695
GOLF FUND
545.50
696
PURCHASING FUND
26.71
697
BILLING ENTERPRISE FUND
5.65
800
ELECTRIC FUND
46,397.19
820
WATER FUND
3,324.21
900
SPECIAL DEPOSIT TRUST FUND
1,556.28
910
WORKER'S COMP FUND
647.98
940
PAYROLL POSTING FUND
30,312.64
960
COMMUNITY REDEV. AGENCY FUND
1,063.20
TOTAL ALL FUNDS 224,307.56
BANK RECAP:
BANK NAME DISBURSEMENT
UBOC UNION BANK OF CALIFORNIA 224,307.56
TOTAL ALL BANKS 224.307.56
THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEWED AND APPR D OR PAYM$NT.
DATE ............ APPROVED BY .....
...�) ..........................
.................................
CITY OF UKIAH
GL060S-V06.75 RECAPPAGE
GL540R
ACCOUNTS PAYABLE CITY OF UKIAH
09/11/2008 10:31:44 Schedule of Bills Payable GL540R-V06.75 PAGE 1
FOR A/P
VENDOR NAME
DESCRIPTION
ACME RIGGING & SUPPLY CO
MISC SUPPLIES
MISC SUPPLIES
MISC SUPPLIES
MISC SUPPLIES
MISC SUPPLIES
DIST USE TAX
AERIS INC
OXYGEN
REGULATOR
NITROGEN
AFLAC
CANCER/LIFE/ACC INSUR
AFLAC - FLEX ONE
UNREIMBURSED MEDICAL
UNREIMBURSED MEDICAL
ALAMEDA CO REGIONAL TRAI
EVOC SFTY UPDT/MALDONADO
ALSCO-AMERICAN LINEN DIV
LINEN SERVICES
LINEN SERVICES
LINEN SERVICES
ARAMARK UNIFORM SERVICES
FLOOR MAT SRV
FLOOR MAT SRV
FLOOR MAT SRV
AT&T
911 SYSTEM
B & B INDUSTRIAL SUPPLY
MISC HARDWARE
MISC HARDWARE
MISC HARDWARE
MISC HARDWARE
MISC HARDWARE
AMOUNT ACCOUNT NAME
FUND & ACCOUNT
324.26 SPECIAL SUPPLIES 100.3110.690.000
34.85 SAFETY 100.3110.690.010
39.32 SUPPLIES 100.3301.690.000
92.65 BLDG & GROUNDS MAINTENAN 600.5001.305.000
37.70 TRAINING MAT & SAFETY SU 612.3580.690.002
2.43CR DISTRICT USE TAX LIABILI 900.205.237
526.35 *VENDOR TOTAL
68.86 SPECIAL SUPPLIES 105.2101.690.000
39.62CR SPECIAL SUPPLIES 105.2101.690.000
26.97 SPECIAL SUPPLIES 800.3642.690.000
56.21 *VENDOR TOTAL
6,410.40 SECTION 125 (CANCER & LI 940.200.727
1,403.76 MEDICAL & DEPENDANT REIM 940.200.728
470.12 MEDICAL & DEPENDANT REIM 940.200.728
1,873.88 *VENDOR TOTAL
242.00 TRAVEL & CONFERENCE EXPE 105.2001.160.000
47.22 SPECIAL SUPPLIES 105.2001.690.000
47.22 REPLACEMENT LINENS 105.2101.690.008
94.46 LAUNDRY SERVICES 575.5801.250.001
188.90 *VENDOR TOTAL
215.56 CIVIC CENTER M & R 100.1915.301.000
150.44 CONTRACTUAL SERVICES 695.6120.250.000
142.88 BUILDING MAINT & REPAIR 410.6190.301.000
508.88 *VENDOR TOTAL
223.51 RADIO EQUIPMENT SERVICE 678.2040.250.002
186.92
305
GARAGE PARTS/SUPPLIES &
100.3110.303.004
305
00002
P
839.03
00003
SPECIAL SUPPLIES
100.6001.690.000
00004
P
305
7.34
P
VEHICLE REPAIR & MAINTEN
660.3401.303.000
P
305
00020
94.77
305
GARAGE PARTS
695.6120.303.004
305
00022
P
19.20
00023
SPECIAL SUPPLIES
820.3908.690.000
00024
P
305
1,147.26
*VENDOR TOTAL
CLAIM INVOICE
080122 CUST 3903
080122 CUST 3903
080122 CUST 3903
080122 CUST 3903
080122 CUST 3903
080122 CUST 3903
080090 10245227
080125 10243991
080126 10247618
080124 650684
080123 FAX
080123 FAX
080127 REGIST FORM
080128 ACCT 14305
080128 ACCT 14305
080128 ACCT 14305
080129 ACCT 37099000
080129 ACCT 37099000
080129 ACCT 37099000
080130 707 911-7820
080131 ACCT CITUK
080131 ACCT CITUK
080131 ACCT CITUK
080131 ACCT CITUK
080131 ACCT CITUK
PO# F/P ID LINE
P
305
00001
P
305
00002
P
305
00003
P
305
00004
P
305
00005
P
305
00006
P 305 00008
P 305 00007
P 305 00009
P 305 00010
P 305 00011
P 305 00012
I�I�L��PPi�I
P
305
00014
P
305
00015
P
305
00016
P
305
00017
P
305
00018
P
305
00019
P
305
00020
P
305
00021
P
305
00022
P
305
00023
P
305
00024
P
305
00025
ACCOUNTS PAYABLE
CITY OF
UKIAH
09/11/2008 10:31:44
Schedule of Bills
Payable
GL540R-V06.75
PAGE
2
FOR A/P
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
CLAIM
INVOICE PO4
F/P ID
LINE
BARTHOLF/GAYLENE
UNIFORM ALLOWANCE
94.80
UNIFORM ALLOWANCE
220.4601.157.000
080132
REIMBURSEMENT
P
305
00026
BARTON/RANDY
TRAVEL 9/21-9/24/8
155.00
TRAVEL & CONFERENCE EXPE
612.3580.160.000
080133
ADVANCE
P
305
00027
BAYSHORE INTERNATIONAL
MIRROR BRACKET
187.74
GARAGE PARTS/SUPPLIES &
100.3110.303.004
080134
219026
P
305
00028
MIRROR
49.28
GARAGE PARTS/SUPPLIES &
100.3110.303.004
080135
220711
P
305
00030
KIT
38.84
GARAGE PARTS/SUPPLIES &
100.3110.303.004
080136
220558
P
305
00029
275.86
*VENDOR TOTAL
BEAMAN/STEVE
VOID CK#89343
1,432.1OCR
TRAVEL & CONFERENCE EXPE
800.3650.160.000
080137
ADVANCE
P
306
00001
BEELER TRACTOR COMPANY
TRACTOR PARTS
309.19
GARAGE PARTS/SUPPLIES &
100.3110.303.004
080138
IY31829
P
305
00031
DIST USE TAX
1.33CR
DISTRICT USE TAX LIABILI
900.205.237
080138
IY31829
P
305
00032
307.86
*VENDOR TOTAL
BINKLEY ALARM INC
ALARM MONITORING
30.00
BURGLAR ALARM MAINTENANC
612.3580.280.000
080139
94898
P
305
00033
ALARM MONITORING
35.00
BURGLAR ALARM MAINTENANC
612.3580.280.000
080140
94899
P
305
00034
65.00
*VENDOR TOTAL
BORGES & MAHONEY INC
HOUSING RETAINER
42.79
WTR TREATMT PARTS/MATERI
820.3908.302.001
079999
126639
P
305
00035
NUTS, PREV MAINT KIT
339.92
WTR TREATMT PARTS/MATERI
820.3908.302.001
080141
126718
P
305
00036
382.71
*VENDOR TOTAL
BURCK/ANN
TRAVEL 8/26-8/28/8
652.38
TRAVEL & CONFERENCE EXPE
612.3505.160.000
080142
REIMBURSEMENT
P
305
00037
TRAVEL 8/26-8/28/8
652.38
TRAVEL & CONFERENCE EXPE
820.3901.160.000
080142
REIMBURSEMENT
P
305
00038
1,304.76
*VENDOR TOTAL
BURPEE/ARLEN
TOOLS
395.07
MACHINERY & EQUIPMENT
575.5801.800.000
080146
5848
P
305
00039
CALIFORNIA PARKS &
CONF REGIST/S YOUNG
329.00
TRAVEL & CONFERENCE EXPE
100.6110.160.000
080143
MBR# 113960
P
305
00040
CONF REGIST/J BURGESS
329.00
TRAVEL & CONFERENCE EXPE
100.6110.160.000
080144
MEM# 113961
P
305
00042
CONF REGIST/K MERZ
329.00
TRAVEL & CONFERENCE EXPE
100.6110.160.000
080145
MEM# 030907
P
305
00041
987.00
*VENDOR TOTAL
CHARNSTROM
PARTITION HOOKS, TRAYS
89.88
OFFICE SUPPLIES
105.2101.690.014
080000
02090-00
P
305
00043
PARTITION HOOKS, TRAYS
89.88
SPECIAL SUPPLIES
105.2001.690.000
080000
02090-00
P
305
00044
STATE USE TAX
10.85CR
STATE USE TAX LIABILITY
900.205.013
080000
02090-00
P
305
00045
DIST USE TAX
0.75CR
DISTRICT USE TAX LIABILI
900.205.237
080000
02090-00
P
305
00046
168.16
*VENDOR TOTAL
ACCOUNTS PAYABLE CITY OF UKIAH
09/11/2008 10:31:44 Schedule of Bills Payable GL540R-V06.75 PAGE 3
FOR A/P
VENDOR NAME
DESCRIPTION
COGGINS/JOE MAC
KEYS
CONSOLIDATED ELECTRICAL
ELECTRICAL SUPPLIES
DIST USE TAX
CREDIT BUREAU OF UKIAH
EMPLOYMENT CHECK
DEPARTMENT OF JUSTICE
BLOOD ALC ANALYSIS
DFM CAR STEREO INC
CELL PHONE CASE
CELL PHONE CASE
CELL PHONE CASE
DISCOVERY OFFICE SYSTEMS
COPIER MAINT AGMNT
COPIER MAINT AGMNT
COPIER MAINT AGMNT
COPIER MAINT AGMNT
FARWEST LINE SPECIALTIES
POLE CLIMBER BOOTS
ADD DIST USE TAX
DIST USE TAX
TOOLS
SHIPPING/HANDLING
DIST USE TAX
BUG WRENCH
DIST USE TAX
FERGUSON ENTERPRISES INC
GASKET
FISHER WIRELESS SERVICES
CONNECTOR REPAIR
FLEETPRIDE
BRAKES
LUBRICANT
HOSE
TIRE CHUCK
DIST USE TAX
AMOUNT ACCOUNT NAME FUND & ACCOUNT
19.34 SPECIAL SUPPLIES 100.3110.690.000
75.13 ELECT EQUIP 612.3580.302.004
0.34CR DISTRICT USE TAX LIABILI 900.205.237
74.79 *VENDOR TOTAL
CLAIM INVOICE
080095 9445
080091 8821-474787
080091 8821-474787
20.00
P
PRE-EMPLOYMENT PHYS. EXA
100.1601.690.001
P
080147
STATEMENT
525.00
P
CHEMICAL TESTS FOR DUI'S
105.2001.250.017
P
080148
695566
38.77
P
SPECIAL SUPPLIES
100.6001.690.000
P
080149
133095
18.31
P
SPECIAL SUPPLIES
100.6001.690.000
038434
P
080150
132703
54.92
P
SPECIAL SUPPLIES
695.6120.690.000
038434
P
080150
132703
112.00
P
*VENDOR TOTAL
00058
415.48
CAPITAL LEASE PAYMENT
105.2001.255.000
080151
133760
264.40
COPIER
105.2101.255.005
080151
133760
37.77
LEASE -PURCHASE COSTS
678.2040.255.000
080151
133760
37.77
LEASE PURCHASE COSTS
220.4601.255.000
080151
133760
755.42
*VENDOR TOTAL
309.84
MACHINERY & EQUIPMENT
800.3728.800.000
080092
56164-1
1.40
MACHINERY & EQUIPMENT
800.3728.800.000
080092
56164-1
1.40CR
DISTRICT USE TAX LIABILI
900.205.237
080092
56164-1
1,329.85
MACHINERY & EQUIPMENT
800.3728.800.000
080093
56360-1
18.94
MACHINERY & EQUIPMENT
800.3728.800.000
080093
56380-1
6.17CR
DISTRICT USE TAX LIABILI
900.205.237
080093
56380-1
540.55
MACHINERY & EQUIPMENT
800.3728.800.000
080152
56729-1
2.40CR
DISTRICT USE TAX LIABILI
900.205.237
080152
56729-1
2,190.61
*VENDOR TOTAL
63.32
EQUIPMENT MAINT & REPAIR
612.3580.302.000
080153
687016
60.00
GARAGE PARTS/SUPPLIES &
100.3110.303.004
080154
5198
113.51
GARAGE PARTS/SUPPLIES &
100.3110.303.004
080155
ACCT# 726408
20.57
OPERATIONAL SUPPLIES
105.2101.690.001
080155
ACCT# 726408
51.02
VEHICLE REPAIR & MAINTEN
660.3401.303.000
080155
ACCT# 726408
14.54
GARAGE PARTS
612.3510.303.004
080155
ACCT# 726408
0.93CR
DISTRICT USE TAX LIABILI
900.205.237
080155
ACCT# 726408
PO# F/P ID LINE
P 305 00047
P 305 00059
P 305 00060
P 305 00061
038539 F 305 00062
038539 F 305 00063
P 305 00064
P 305 00065
P 305 00066
P 305 00067
P 305 00068
P 305 00069
P 305 00070
P 305 00071
P 305 00072
P 305 00073
P
305
00048
P
305
00049
P
305
00050
P
305
00051
P
305
00054
P
305
00052
P
305
00053
038434
P
305
00055
038434
P
305
00056
038434
P
305
00057
038434
P
305
00058
P 305 00059
P 305 00060
P 305 00061
038539 F 305 00062
038539 F 305 00063
P 305 00064
P 305 00065
P 305 00066
P 305 00067
P 305 00068
P 305 00069
P 305 00070
P 305 00071
P 305 00072
P 305 00073
ACCOUNTS PAYABLE
CITY OF
UKIAH
09/11/2008 10:31:44
Schedule of Bills
Payable
GL540R-VO6.75
PAGE 4
FOR A/P
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
CLAIM
INVOICE
PO#
F/P ID
LINE
FLEETPRIDE
198.71
*VENDOR TOTAL
FOWLER MOTORS INC./KEN
REAR BRAKE SHOES
140.45
VEHICLE MAINT & REPAIR
105.2080.303.000
080156
61830
P
305
00074
FRONT BRAKE PADS
141.20
GARAGE VEHICLE MAINT COS
105.2001.303.000
080157
61853
P
305
00075
281.65
*VENDOR TOTAL
FULLER JR/MARVIN L
RECORE RADIATOR
396.09
GARAGE PARTS
612.3510.303.004
080158
7996
P
305
00076
DIST USE TAX
1.02CR
DISTRICT USE TAX LIABILI
900.205.237
080158
7996
P
305
00077
395.07
*VENDOR TOTAL
GENERAL PACIFIC INC.
TERM KIT 2 SIR 4/0
477.72
INVENTORY - PURCHASES
800.131.002
080001
1086563
038501
P
305
00078
TERM KIT 2 STR 4/0
268.72
INVENTORY - PURCHASES
800.131.002
080002
1086564
038501
P
305
00079
746.44
*VENDOR TOTAL
GOV CONNECTION INC
PROJECTOR
638.66
SPECIAL SUPPLIES
105.2001.690.000
080003
43956270
038519
F
305
00080
GRANITE CONSTRUCTION COM
ROCK/SAND/ASPHALT
451.38
ASPHALT CONCRETE
100.3110.690.001
080159
108811
P
305
00081
ROCK/SAND/ASPHALT
4,858.19
ASPHALT CONCRETE
100.3110.690.001
080160
109522
P
305
00082
ROCK/SAND/ASPHALT
19,718.15
ASPHALT CONCRETE
100.3110.690.001
080161
109694
P
305
00083
ROCK/SAND/ASPHALT
437.89
SPECIAL SUPPLIES
612.3510.690.000
080162
109957
P
305
00084
ROCK/SAND/ASPHALT
403.85
WTR SYSTM REPAIR MATERIA
820.3948.690.002
080162
109957
P
305
00085
ROCK/SAND/ASPHALT
1,473.44
ASPHALT CONCRETE
100.3110.690.001
080163
109958
P
305
00086
ROCK/SAND/ASPHALT
111.03
WTR SYSTM REPAIR MATERIA
820.3948.690.002
080164
110020
P
305
00087
ROCK/SAND/ASPHALT
485.04
TACK OIL
100.3110.690.009
080165
110021
P
305
00088
ROCK/SAND/ASPHALT
378.47
ASPHALT CONCRETE
100.3110.690.001
080166
110205
P
305
00089
28,317.44
*VENDOR TOTAL
HAUN/M. SUSAN
STRATEGIC PLANNING
2,128.75
CONTRACTUAL SERVICES
200.2001.250.000
080167
NONE
038476
P
305
00090
HD SUPPLY UTILITIES LTD
MASTICK TAPES
189.10
INVENTORY - PURCHASES
800.131.002
080004
918327-00
P
305
00092
DEADEND GUY GRIP
93.74
INVENTORY - PURCHASES
800.131.002
080005
953244-00
038534
P
305
00094
PG CLAMP
174.56
INVENTORY - PURCHASES
800.131.002
080005
953244-00
038534
P
305
00095
STRAIGHT LUGS
29.09
SPECIAL SUPPLIES
800.3728.690.000
080006
950747-00
P
305
00093
750 MCM CONDUCTOR
44,608.51
MACHINERY & EQUIPMENT
800.3646.800.000
080007
860230-00
038245
F
305
00091
45,095.00
*VENDOR TOTAL
HISS, AIA/THOMAS
ARCHITECTUAL SRVS/AUG08
686.00
BUILDING MAINT
100.6150.301.000
080223
NONE
P
305
00096
ARCHITECTUAL SRVS/AUG08
2,051.00
BUILDING MAINT
100.6150.301.000
080224
NONE
P
305
00097
2,737.00
*VENDOR TOTAL
ACCOUNTS PAYABLE
CITY OF
UKIAH
09/11/2008 10:31:44
Schedule of Bills
Payable
GL540R-V06.75
PAGE 5
FOR A/P
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND
& ACCOUNT
CLAIM
INVOICE
PO#
F/P
ID
LINE
J -M LOCKSMITH
KEYS
79.41
SPECIAL SUPPLIES
100.6001.690.000
080094
26703
P
305
00098
JOBS AVAILABLE
JOB ADVERTISING
297.50
ADVERTISING
100.1601.690.002
080168
819069
P
305
00099
JUDD/KENNETH
TRAVEL 9/21-9/24/8
692.57
TRAVEL & CONFERENCE EXPE
612.3580.160.000
080169
ADVANCE
P
305
00100
KELLY-MOORE PAINT CO.
PAINT & SUPPLIES
35.96
SPECIAL SUPPLIES
100.6001.690.000
080170
910-UK6233
P
305
00101
PAINT & SUPPLIES
81.38
BLDG MAINT & REPAIRS
820.3908.301.000
080170
910-UK6233
P
305
00102
PAINT & SUPPLIES
25.59
SPECIAL SUPPLIES
105.2001.690.000
080170
910-UK6233
P
305
00103
PAINT & SUPPLIES
42.01
SPECIAL SUPPLIES
100.3110.690.000
080170
910-UK6233
P
305
00104
184.94
*VENDOR TOTAL
KEMIRA WATER SOLUTIONS I
FERRIC CHLORIDE
5,666.11
CHEMICAL SUPPLIES
612.3580.520.000
080008
2080934
P
305
00105
FERRIC CHLORIDE
5,030.23
CHEMICAL SUPPLIES
612.3580.520.000
080096
2083466
P
305
00106
10,696.34
*VENDOR TOTAL
LEADERSHIP MENDOCINO
TRAINING/C MOLLER
900.00
TRAVEL & CONFERENCE EXPE
960.5601.160.000
080174
NONE
P
305
00107
LEVIN/KERRY
EMERGENCY VET SRV
260.00
CONTRACT SVCES ANIMAL CO
100.6005.250.000
080171
21786
P
305
00108
LINCOLN EQUIPMENT INC
PULSAR PLUS
4,077.26
POOL CHEMICALS
100.6130.690.001
080097
SI99701
038512
F
305
00109
FUEL SURCHARGE
15.00
POOL CHEMICALS
100.6130.690.001
080097
SI99701
038512
F
305
00110
4,092.26
*VENDOR TOTAL
MALDONADO SR/LOUIS J
AUG08- FACILITY RENTAL
400.00
CONFERENCE & TRAINING
200.2001.160.000
080175
450841
P
305
00111
MALDONADO/MICHELLE
TRAVEL 9/18-9/19/8
172.92
TRAVEL & CONFERENCE EXPE
105.2001.160.000
080176
ADVANCE
P
305
00112
MENDOCINO COUNTY
AUG08-PARK SUR CHRG-CO
840.00
COUNTY SURCHG, PKG ENFOR
900.205.070
080172
NONE
P
305
00113
AUG08-PARK SUR CHRG-ST
560.00
DISTRICT USE TAX LIABILI
900.205.237
080172
NONE
P
305
00114
1,400.00
*VENDOR TOTAL
MENDOCINO COUNTY FARM SU
LOPPERS, SHEARS
113.64
SMALL TOOLS
100.6001.440.000
080098
ACCT 6705
P
305
00115
DUSTOFF
253.21
CONTRACTUAL SERVICES
100.6001.250.000
080098
ACCT 6705
P
305
00116
KENNEL
44.60
SPEC SUPPLIES ANIMAL CON
100.6005.690.000
080098
ACCT 6705
P
305
00117
411.45
*VENDOR TOTAL
ACCOUNTS PAYABLE
09/11/2008 10:31:44
VENDOR NAME
DESCRIPTION
MENDOCINO ENGINEERING
ENGINEERING SERVICES
MILLER/DARRELL
COURSE REGIST/K THOMSEN
NIXON-EGLI EQUIPMENT CO.
PARTS
DIST USE TAX
HANDLE
DIST USE TAX
OAK VALLEY NURSERY
LANDSCAPING
OFFICE MAX
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
ON TRAC
OVERNIGHT MAIL
OVERNIGHT MAIL
PHILLIPS GROUP/THE
BLDG INSPECTION SRVS
PLAN CHECK SRVS
PHILLIPS/ANDREW
UNIFORM ALLOWANCE
PIERACHINI/KEVIN
TRAVEL 8/11-8/14/8
PLEASANT VIEW DAIRY
MOVIE -ICE CREAM
MOVIE -ICE CREAM
POLYDYNE INC
LIQUID POLYMER
R & R PRODUCTS, INC.
PROTECTOR
Schedule of Bills Payable
FOR A/P
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
405.00
PLAYGRD MAINT & PARK AME
100.6001.302.005
285.00
CONFERENCE AND TRAINING
105.2101.160.000
123.89
SMALL TOOLS
100.3110.440.000
0.57CR
DISTRICT USE TAX LIABILI
900.205.237
68.29
GARAGE PARTS/SUPPLIES &
100.3110.303.004
0.32CR
DISTRICT USE TAX LIABILI
900.205.237
191.29
*VENDOR TOTAL
58.71
SPECIAL SUPPLIES
100.3110.690.000
2.45
SPECIAL SUPPLIES
100.1965.690.000
26.71
SPECIAL SUPPLIES
696.1390.690.000
5.65
SPECIAL SUPPLIES
697.1305.690.000
34.81
*VENDOR TOTAL
3.36
POSTAGE
100.1301.411.000
3.36
POSTAGE COSTS
100.6001.411.000
6.72
*VENDOR TOTAL
570.00
CONTRACTUAL SERVICES
100.2201.250.000
710.00
CONTRACTUAL SERVICES
100.2201.250.000
1,280.00
*VENDOR TOTAL
57.59
UNIFORM ALLOWANCE (FD/PD
105.2001.157.000
168.78
CONFERENCE & TRAVEL
820.3946.160.000
77.00
MOVIES IN THE PLAZA
900.205.235
132.15
MOVIES IN THE PLAZA
900.205.235
209.15
*VENDOR TOTAL
2,614.76
CHEMICAL SUPPLIES
612.3580.520.000
195.65
SPECIAL SUPPLIES
695.6120.690.000
CITY OF UKIAH
GL540R-V06.75 PAGE 6
CLAIM INVOICE
080173 JOB#08-227
080177 NONE
080009 20805823
080009 20805823
080010 20805719
080010 20805719
080178 CITUPS
080179 343335
080179 343335
080179 343335
080180 6197518
080180 6197518
080099 8503
080100 8500
080182 REIMBURSEMENT
080181 REIMBURSEMENT
080183 0445
080184 0522
080101 426114
080102 CD1136217
PO# F/P ID LINE
P 305 00118
P 305 00119
P 305 00122
P 305 00123
P 305 00120
P 305 00121
P 305 00124
P 305 00125
P 305 00126
P 305 00127
P 305 00128
P 305 00129
038530 P 305 00131
038530 P 305 00130
P 305 00132
P 305 00133
P 305 00134
P 305 00135
P 305 00136
P 305 00137
ACCOUNTS PAYABLE
CITY OF
UKIAH
09/11/2008 10:31:44
Schedule of Bills
Payable
GL540R-V06.75
PAGE 7
FOR A/P
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
CLAIM
INVOICE
PO#
F/P ID
LINE
RADIO SHACK
4PIN MOD CON
5.38
SPECIAL SUPPLIES
100.1965.690.000
080185
354471
P
305
00138
RAPPORT/DAVID J
LEGAL SRVS-CITY
11,432.01
MONTHLY RETAINER
100.1401.250.000
080103
4420
038514
P
305
00139
LEGAL SRVS-RDA
163.20
CONTRACTUAL SERVICES
960.5601.250.000
080104
4421
038514
P
305
00140
11,595.21
*VENDOR TOTAL
REDWOOD AUTO SUPPLY CO
VEHICLE PARTS/SUPPL
21.53
SPECIAL SUPPLIES
100.1915.690.000
080187
ACCT#
2430
P
305
00141
VEHICLE PARTS/SUPPL
10.02CR
EQUIPMENT MAINT & REPAIR
100.3001.302.000
080187
ACCT#
2430
P
305
00142
VEHICLE PARTS/SUPPL
100.34
GARAGE PARTS/SUPPLIES &
100.3110.303.004
080187
ACCT#
2430
P
305
00143
VEHICLE PARTS/SUPPL
80.80
SPECIAL SUPPLIES
100.3110.690.000
080187
ACCT#
2430
P
305
00144
VEHICLE PARTS/SUPPL
42.56CR
VEHICLE REPAIR & MAINTEN
100.6001.303.000
080187
ACCT#
2430
P
305
00145
VEHICLE PARTS/SUPPL
137.18CR
GARAGE PARTS/SUPPLIES &
100.6001.303.004
080187
ACCT#
2430
P
305
00146
VEHICLE PARTS/SUPPL
12.46
SPECIAL SUPPLIES
100.6001.690.000
080187
ACCT#
2430
P
305
00147
VEHICLE PARTS/SUPPL
6.99
SPEC SUPPLIES ANIMAL CON
100.6005.690.000
080187
ACCT#
2430
P
305
00148
VEHICLE PARTS/SUPPL
358.10
GARAGE VEHICLE MAINT COS
105.2001.303.000
080187
ACCT#
2430
P
305
00149
VEHICLE PARTS/SUPPL
255.77
VEHICLE MAINT & REPAIR
105.2080.303.000
080187
ACCT#
2430
P
305
00150
VEHICLE PARTS/SUPPL
15.06
OPERATIONAL SUPPLIES
105.2101.690.001
080187
ACCT#
2430
P
305
00151
VEHICLE PARTS/SUPPL
133.28
EQUIPMENT PARTS
575.5801.431.000
080187
ACCT#
2430
P
305
00152
VEHICLE PARTS/SUPPL
4.62
SMALL TOOLS
575.5801.440.000
080187
ACCT#
2430
P
305
00153
VEHICLE PARTS/SUPPL
42.21
VEHICLE REPAIR & MAINTEN
600.5001.303.000
080187
ACCT#
2430
P
305
00154
VEHICLE PARTS/SUPPL
10.15
GARAGE PARTS
612.3510.303.004
080187
ACCT#
2430
P
305
00155
VEHICLE PARTS/SUPPL
65.95
EQUIPMENT MAINT & REPAIR
612.3580.302.000
080187
ACCT#
2430
P
305
00156
VEHICLE PARTS/SUPPL
37.82
PUMP & MOTOR MAINT/PARTS
612.3580.302.001
080187
ACCT#
2430
P
305
00157
VEHICLE PARTS/SUPPL
17.23
VEHICLE REPAIR & MAINTEN
660.3401.303.000
080187
ACCT#
2430
P
305
00158
VEHICLE PARTS/SUPPL
49.72
VEHICLE REPAIR & MAINTEN
695.6120.303.000
060187
ACCT#
2430
P
305
00159
VEHICLE PARTS/SUPPL
64.33
VEHICLE REPAIR & MAINTEN
800.3765.303.000
080187
ACCT#
2430
P
305
00160
VEHICLE PARTS/SUPPL
5.41
SMALL TOOLS
800.5536.440.000
080187
ACCT#
2430
P
305
00161
VEHICLE PARTS/SUPPL
40.56
SPECIAL SUPPLIES
800.5536.690.000
080187
ACCT#
2430
P
305
00162
VEHICLE PARTS/SUPPL
246.54
GARAGE PARTS
820.3901.303.004
080187
ACCT#
2430
P
305
00163
VEHICLE PARTS/SUPPL
6.78
SPECIAL SUPPLIES
820.3901.690.000
080187
ACCT#
2430
P
305
00164
VEHICLE PARTS/SUPPL
36.80
SPECIAL SUPPLIES
820.3908.690.000
080187
ACCT#
2430
P
305
00165
1,422.69
*VENDOR TOTAL
REDWOOD EMPIRE MUNICIPAL
OCT08-INSUR PREM
13,827.00
CITY CONTRIBUTIONS-DENTA
940.205.601
080186
OCT -08
P
305
00166
OCT08-INSUR PREM
2,444.25
CITY CONTRIBUTION-INSURA
940.205.602
080186
OCT -08
P
305
00167
OCTO8-INSUR PREM
647.98
WORKER'S COMP. DEDUCTIBL
910.1990.340.007
080186
OCT -08
P
305
00168
OCT08-INSUR PREM
2,515.11
P/R DEDUCT -LTD
940.200.723
080186
OCT -08
P
305
00169
OCT08-INSUR PREM
3,242.00
NON-EMPLOYEE HEALTH INS.
940.200.724
080186
OCT -08
P
305
00170
22,676.34
*VENDOR TOTAL
REDWOOD EMPIRE OFFICIALS
UMPIRES/SCOREKPRS
300.00
CONTRACTUAL SERVICES
100.6117.250.000
080188
371
P
305
00171
UMPIRES/SCOREKPRS
1,827.00
CONTRACTUAL SERVICES
100.6115.250.000
080188
371
P
305
00172
2,127.00
*VENDOR TOTAL
ACCOUNTS PAYABLE
09/11/2008 10:31:44
VENDOR NAME
DESCRIPTION
RINO PACIFIC, INC.
CARDLOCK/8/15-8/31/8
CARDLOCK/8/15-8/31/8
RONK/KENNETH
TRAVEL 9/17-9/20/8
RRM DESIGN GROUP
TRFC CIRC STUDY
RUBACHEM SYSTEMS INC
PENTRATING OIL
STATE USE TAX
DIST USE TAX
SACRAMENTO POLICE DEPT
FTO SCHOOL/C CASH
SAN DIEGO POLICE EQUIPME
.223 AMMO
SHN CONSULTING ENGINEERS
SVCS FOR DIV OF LAND
SVCS FOR DIV OF LAND
DESIGN SVCS
SMITH/GARY
TRAVEL 9/22-9/23/8
SOLID WASTE SYSTEMS INC.
AUG08 GARBAGE FEES
THOMSEN/KIRK
TRAVEL 9/15-9/17/8
TIRE DISTRIBUTION SYSTEM
TIRES/TIRE REPAIRS
TIRES/TIRE REPAIRS
TIRES/TIRE REPAIRS
TIRES/TIRE REPAIRS
TIRES/TIRE REPAIRS
TIRES/TIRE REPAIRS
TIRES/TIRE REPAIRS
Schedule of Bills Payable
FOR A/P
AMOUNT
ACCOUNT
NAME
FUND & ACCOUNT
524.36
080189
FUELS &
LUBRICANTS
612.3510.450.000
105.2001.690.002
080189
C107149
901.98
260.00
FUELS &
LUBRICANTS
820.3901.450.000
00183
036821
080226
1,426.34
191658
*VENDOR
TOTAL
GARAGE VEHICLE
MAINT COS
105.2001.303.000
320.00
700.00
CONTRACTUAL SERVICES
TRAVEL
& CONFERENCE
EXPE 600.5001.160.000
48.00
710.00
GARAGE VEHICLE
28,229.40 TRAFFIC CIRC STUDY PHASE 340.9659.250.000
322.61 SPECIAL SUPPLIES 100.3110.690.000
21.71CR STATE USE TAX LIABILITY 900.205.013
1.50CR DISTRICT USE TAX LIABILI 900.205.237
299.40 *VENDOR TOTAL
120.00
INVOICE
TRAVEL, TRAINING & CONE
678.2040.160.000
LINE
080189
2,248.59
P
SPECIAL SUPPLIES
105.2001.690.002
080189
C107149
P
260.00
00174
CONTRACTUAL SERVICES
100.3001.250.000
00183
036821
080226
130.00
191658
CONTRACTUAL SERVICES
100.3001.250.000
GARAGE VEHICLE
MAINT COS
105.2001.303.000
320.00
P 305
CONTRACTUAL SERVICES
100.3001.250.000
ACCT#
191658
48.00
710.00
GARAGE VEHICLE
*VENDOR TOTAL
105.2001.303.000
00189
P 305
30.00
ACCT#
TRAVEL & CONFERENCE EXPE
612.3580.160.000
AMBULANCES
00192
23,265.04
P 305
PMTS TO USW, DOMESTIC
670.4901.270.000
080226
ACCT#
191658
501.30
CONFERENCE AND TRAINING
105.2101.160.000
100.6001.302.000
CITY OF UKIAH
GL540R-V06.75 PAGE 8
CLAIM
INVOICE
PO# F/P
ID
LINE
080189
C107149
P
305
00173
080189
C107149
P
305
00174
080190 ADVANCE P 305 00175
080191 07081408530 038441 P 305 00176
080192 456288
080192 456288
080192 456288
080207 2320-30960-08
080210 585335
080216 65987
080219 65940
080220 66027
080222 ADVANCE
080221 NONE
080225 ADVANCE
15.00
P 305
VEHICLE REPAIR
& MAINTEN
100.3110.303.000
00178
P 305
080226
ACCT#
191658
15.00
038013
GARAGE VEHICLE
MAINT COS
105.2001.303.000
P 305
00183
036821
080226
ACCT#
191658
219.97
00184
GARAGE VEHICLE
MAINT COS
105.2001.303.000
P 305
00186
080226
ACCT#
191658
48.00
P 305
GARAGE VEHICLE
MAINT COS
105.2001.303.000
00189
P 305
080226
ACCT#
191658
203.11
AMBULANCES
00192
105.2101.303.002
P 305
00193
080226
ACCT#
191658
15.00
EQUIPMENT MAINT
& REPAIR
100.6001.302.000
080226
ACCT#
191658
109.99
GARAGE VEHICLE
MAINT COS
105.2001.303.000
080226
ACCT#
191658
626.07
*VENDOR TOTAL
P 305
00177
P 305
00178
P 305
00179
P 305
00180
038013
F 305
00181
036821
P 305
00183
036821
P 305
00182
037955
P 305
00184
P 305
00185
P 305
00186
P 305
00187
P 305
00188
P 305
00189
P 305
00190
P 305
00191
P 305
00192
P 305
00193
P 305
00194
ACCOUNTS PAYABLE
CITY OF
UKIAH
09/11/2008 10:31:44
Schedule of Bills
Payable
GL540R-V06.75
PAGE 9
FOR A/P
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
CLAIM
INVOICE
PO#
F/P ID
LINE
UKIAH PLAYERS THEATRE IN
08 UKIAH CHLDRN THEATR
1,368.00
CONTRACTUAL SERVICES
100.6120.250.000
080227
NONE
P
305
00195
UKIAH VALLEY MEDICAL CEN
08-2884 SART EXAM
1,089.00
PHYSICAL ASSAULT EXAMS
105.2001.250.011
080229
NONE
P
305
00196
08-2884 SART EXAM
52.00
PHYSICAL ASSAULT EXAMS
105.2001.250.011
080229
NONE
P
305
00197
1,141.00
*VENDOR TOTAL
UNITED IMAGING
PHONE SOFTWARE
85.76
TELEPHONE
612.3505.220.000
080011
707314
P
305
00198
PHONE SOFTWARE
85.75
TELEPHONE
820.3901.220.000
080011
707314
P
305
00199
DIST USE TAX
0.80CR
DISTRICT USE TAX LIABILI
900.205.237
080011
707314
P
305
00200
170.71
*VENDOR TOTAL
USA MOBILITY WIRELESS IN
PAGER. SRV/SEPTOB
25.34
CONTRACTUAL SERVICES
105.2080.250.000
080228
R010493I
P
305
00201
VALLEY AUTO CENTER INC
RADIATOR
242.44
GARAGE PARTS/SUPPLIES &
100.3110.303.004
080230
95661
P
305
00202
MISC PARTS
113.15
GARAGE PARTS
600.5001.303.004
080231
96273
P
305
00203
IDLER ARM
227.03
GARAGE PARTS
820.3901.303.004
080232
96394
P
305
00204
582.62
*VENDOR TOTAL
WAXIE SANITARY SUPPLY
TOILET TISSUE
265.50
SPECIAL SUPPLIES
100.1915.690.000
080105
70819751
038538
F
305
00205
ROLLMASTER TISSUE
127.23
SPECIAL SUPPLIES
100.6150.690.000
080105
70819751
038538
F
305
00206
M -FOLD TOWELS
110.23
SPECIAL SUPPLIES
100.6150.690.000
080105
70819751
038538
F
305
00207
M -FOLD TOWELS
330.68
SPECIAL SUPPLIES
100.1915.690.000
080105
70819751
038538
F
305
00208
X70 WYPALL
79.77
SPECIAL SUPPLIES
100.6150.690.000
080105
70819751
038538
F
305
00209
X70 WYPALL
239.30
SPECIAL SUPPLIES
100.1915.690.000
080105
70819751
038538
F
305
00210
SEAT COVERS
31.62
SPECIAL SUPPLIES
100.1915.690.000
080105
70819751
038538
F
305
00211
GOJO LOTION
28.39
SPECIAL SUPPLIES
100.1915.690.000
080105
70819751
038538
F
305
00212
LG DISP GLOVES
183.61
SPECIAL SUPPLIES
100.1915.690.000
080105
70819751
038538
F
305
00213
1,396.33
*VENDOR TOTAL
WESTATES TRUCK EQUIPMENT
WATER TEMP GAUGE
83.91
FIRE APPARATUS
105.2101.303.001
080012
1135
P
305
00214
DIST USE TAX
0.35CR
DISTRICT USE TAX LIABILI
900.205.237
080012
1135
P
305
00215
83.56
*VENDOR TOTAL
WESTERN ENERGY INSTITUTE
VOID CK# 89212
350.000R
TRAVEL & CONFERENCE EXPE
800.3650.160.000
080233
REGIST FORM
P
306
00002
YOKAYO VETERINARY CLINIC
EMERGENCY VET SRVS
107.58
CONTRACT SVCES ANIMAL CO
100.6005.250.000
080234
205247
P
305
00216
Z.A.P. MANUFACTURING
REFURBISH SIGNS
464.10
SIGN POSTS/SHEETING
100.3110.690.007
080106
35440
P
305
00217
ACCOUNTS PAYABLE
09/11/2008 10:31:44 Schedule of Bills Payable
FOR A/P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT
REPORT TOTALS: 224,307.56
RECORDS PRINTED - 000219
CITY OF UKIAH
GL540R-V06.75 PAGE 10
CLAIM INVOICE PO# F/P ID LINE
ACCOUNTS PAYABLE
09/19/2008 09:17:49 Schedule of Bills Payable
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
100
GENERAL FUND
90,359.94
105
MEASURE S GENERAL FUND
9,516.96
203
H&S EDUCATION 11489(B)(2)(A1
398.68
220
PKG. DIST. #1 OPER & MAINT
487.04
250
SPECIAL REVENUE FUND
6,239.40
410
CONFERENCE CENTER FUND
3,713.16
575
GARAGE FUND
1,733.45
600
AIRPORT FUND
6,931.72
612
CITY/DIST. SEWER FUND
40,775.85
660
SANITARY DISPOSAL SITE FUND
38.79
678
PUBLIC SAFETY DISPATCH FUND
544.94
695
GOLF FUND
54,724.59
697
BILLING ENTERPRISE FUND
328.47
699
SPECIAL PROJECTS RESERVE
10,744.83
800
ELECTRIC FUND
1,030,024.77
805
STREET LIGHTING FUND
9,086.50
806
PUBLIC BENEFITS CHARGES
27,548.12
820
WATER FUND
154,106.59
900
SPECIAL DEPOSIT TRUST FUND
2,334.46
940
PAYROLL POSTING FUND
9,001.00
950
GENERAL SERVICE (ACCTS RECV)
303.82
960
COMMUNITY REDEV. AGENCY FUND
385.48
TOTAL ALL FUNDS 1.459.328.56
BANK RECAP:
BANK NAME DISBURSEMENTS
------------------ — `-_--------
UBOC UNION BANK OF CALIFORNIA 1,459,328.56
TOTAL ALL BANKS 1,459,328.56
THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEWED AND AP�ROVED FOR PAYMNT.
DATE APPROVED BY .... ...;::: .c.<.{.. L`✓Y�.-.a.�.;-
...............................
.................................
CITY OF UKIAH
GL060S-V06.75 RECAPPAGE
GL540R
ACCOUNTS PAYABLE
09/19/2008 09:17:48
VENDOR NAME
DESCRIPTION
ALPHA ANALYTICAL
TESTING SERVICE
TESTING SERVICE
TESTING SERVICE
TESTING SERVICE
TESTING SERVICE
TESTING SERVICE
TESTING SERVICE
TESTING SERVICE
AMERICAN LEGION
CONCERT FOOD VOUCHERS
JUL 4TH FOOD VOUCHERS
ANDAX
TRANSFORMER SAC
STATE USE TAX
DIST USE TAX
ASHFORD/ALLEN RAY
A/C REPAIR/TG ROOM
B.J.'S EMBROIDERY
SHIRTS
SHIRTS
SHIRTS
SHIRTS
SHIRTS
SHIRTS
SHIRTS
SHIRTS
SHIRTS
BACON CO./EDWARD R.
BOLTS
BALLARD/KATRINA
TRAVEL 9/28-9/30/8
BECK INC/R.W.
CONSULT SRVS/SUBSTN
CONSULT SRVS/SUBSTN
CITY
OF
UKIAH
Schedule of Bills Payable
GL540R-V06.75
PAGE
1
FOR A/P
AMOUNT
ACCOUNT NAME
FUND
& ACCOUNT
CLAIM
INVOICE
PO# F/P
ID
LINE
160.00
CONTRACTUAL SERVICES
620.3908.250.000
080248
8080544 -DW
P
360
00001
30.00
LAB TESTING SERVICES
612.3580.250.001
080250
8080553 -STP
P
360
00002
318.00
LAB TESTING SERVICES
612.3580.250.001
080251
8080574 -STP
P
360
00003
681.00
LAB TESTING SERVICES
612.3580.250.001
080252
8080780 -STP
P
360
00004
38.00
CONTRACTUAL SERVICES
820.3908.250.000
080253
8080822 -DW
P
360
00005
160.00
CONTRACTUAL SERVICES
820.3908.250.000
080254
8080965 -DW
P
360
00006
233.75
LAB TESTING SERVICES
612.3580.250.001
080255
8090129 -STP
P
360
00007
160.00
CONTRACTUAL SERVICES
820.3908.250.000
080256
8090132 -DW
P
360
00008
1,780.75
*VENDOR TOTAL
102.00
CONCERT SERIES
900.205.226
080257
NONE
P
360
00009
42.00
JULY 4TH PICNIC IN THE P
900.205.242
080257
NONE
P
360
00010
144.00
*VENDOR TOTAL
821.64
SPECIAL SUPPLIES
800.3729.690.000
080107
32362
P
360
00011
52.20CR
STATE USE TAX LIABILITY
900.205.013
080107
32362
P
360
00012
3.60CR
DISTRICT USE TAX LIABILI
900.205.237
080107
32362
P
360
00013
765.84
*VENDOR TOTAL
496.64
BUILDING MAINTENANCE
695.6120.305.001
080261
2256
P
360
00014
19.35
SPECIAL SUPPLIES
820.3908.690.000
080263
10610
038543
F
360
00015
19.34
SPECIAL SUPPLIES
820.3908.690.000
080263
10610
038543
F
360
00016
25.81
SPECIAL SUPPLIES
820.3908.690.000
080263
10610
038543
F
360
00017
13.95
SPECIAL SUPPLIES
820.3908.690.000
080263
10610
038543
F
360
00018
13.95
SPECIAL SUPPLIES
820.3908.690.000
080263
10610
038543
F
360
00019
24.73
SPECIAL SUPPLIES
820.3908.690.000
080263
10610
038543
F
360
00020
47.30
SPECIAL SUPPLIES
820.3908.690.000
080263
10610
038543
F
360
00021
36.53
SPECIAL SUPPLIES
820.3908.690.000
080263
10610
038543
F
360
00022
34.37
SPECIAL SUPPLIES
820.3908.690.000
080263
10610
038543
F
360
00023
235.33
*VENDOR TOTAL
205.81
GARAGE PARTS
612.3510.303.004
080108
18224
P
360
00024
492.65
TRAVEL & CONFERENCE EXPE
100.2201.160.000
080193
ADVANCE
P
360
00025
15,366.10
MACHINERY & EQUIPMENT
800.3642.800.000
080400
0099194
037726
P
360
00026
38,480.39
MACHINERY & EQUIPMENT
800.3642.800.000
060401
0099947
037726
P
360
00027
53,846.49
*VENDOR TOTAL
ACCOUNTS PAYABLE
CITY
OF
UKIAH
09/19/2008 09:17:48
Schedule of Bills
Payable
GL540R-V06.75
PAGE
2
FOR A/P
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
CLAIM
INVOICE
PO#
F/P
ID
LINE
BROWN AND CALDWELL
WELL SITING STUDY
4,411.25
CONTRACTUAL SERVICES
820.3908.250.000
080194
1186628
036711
P
360
00028
BUSINESS CARD
WRISTBANDS
398.68
SPECIAL SUPPLIES
203.2001.690.000
080402
00415022
P
360
00030
2 -WAY RADIO
32.31
SPECIAL SUPPLIES
100.3001.690.000
080402
00415022
P
360
00031
TOOL SET
484.86
SMALL TOOLS
800.5536.440.000
080402
00415022
P
360
00032
TOOL CABINET
659.42
SPECIAL SUPPLIES
800.5536.690.000
080402
00415022
P
360
00033
WOOD DISC
9.67
SPECIAL SUPPLIES
100.6114.690.000
080402
00415022
P
360
00034
MBRSHIP/L. MCPHAUL
71.00
DUES AND SUBSCRIPTIONS
820.3908.260.000
080402
00415022
P
360
00035
PAGE MAGNIFIER
14.00OR
SPECIAL SUPPLIES
100.1301.690.000
080402
00415022
P
360
00036
INK PADS
6.64
SPECIAL SUPPLIES
100.3001.690.000
080402
00415022
P
360
00037
BATTERY BOOSTER
419.14
VEHICLE REPAIR & MAINTEN
800.3765.303.000
080402
00415022
P
360
00038
STATE USE TAX
55.36CR
STATE USE TAX LIABILITY
900.205.013
080402
00415022
P
360
00039
DIST USE TAX
3.96CR
DISTRICT USE TAX LIABILI
900.205.237
080402
00415022
P
360
00040
REGIST/M RODIN
475.00
TRAVEL & CONFERENCE EXPE
100.1001.160.000
080403
85909883
P
360
00061
AIRFARE/M RODIN
159.00
TRAVEL & CONFERENCE EXPE
100.1001.160.000
080403
85909883
P
360
00062
REGIST/M RODIN
50.00
TRAVEL & CONFERENCE EXPE
100.1001.160.000
080403
85909883
P
360
00063
PC DRIVERS
39.90
SPECIAL SUPPLIES
100.1915.690.000
080404
01808021
P
360
00055
SECURE SITE CERTIFICATE
399.00
ENTERPRISE SOFTWARE AGRE
100.1965.250.001
080404
01808021
P
360
00056
TRAINING MANUALS
258.96
SPECIAL SUPPLIES
100.1965.690.000
080404
01808021
P
360
00057
AIRFARE/S BUTLER
1,256.00
TRAVEL & CONFERENCE EXPE
105.2001.160.000
080404
01808021
P
360
00058
STATE USE TAX
17.43CR
STATE USE TAX LIABILITY
900.205.013
080404
01808021
P
360
00059
DIST USE TAX
1.20CR
DISTRICT USE TAX LIABILI
900.205.237
080404
01808021
P
360
00060
REGIST/K JENNINGS
350.00
CONFERENCE AND TRAINING
105.2101.160.000
080405
01686377
P
360
00041
HEAD LAMPS
268.84
PROTECTIVE CLOTHING
105.2190.690.002
080405
01686377
P
360
00042
STATE USE TAX
18.09CR
STATE USE TAX LIABILITY
900.205.013
080405
01686377
P
360
00043
DIST USE TAX
1.25CR
DISTRICT USE TAX LIABILI
900.205.237
080405
01686377
P
360
00044
SEMINAR/S BUTLER
199.00
TRAVEL & CONFERENCE EXPE
100.1601.160.000
080406
00187312
P
360
00029
FUEL
30.75
TRAVEL & TRAINING CADETS
105.2090.160.002
080407
01776939
P
360
00045
REGIST/ LONG
275.00
TRAVEL & CONFERENCE EXPE
105.2001.160.000
080407
01776939
P
360
00046
LODGING CREDIT
436.78CR
TRAVEL & TRAINING CADETS
105.2090.160.002
080407
01776939
P
360
00047
PHOTOS
58.22
OPERATIONAL SUPPLIES
105.2101.690.001
080407
01776939
P
360
00048
PHOTOS
58.22
SPECIAL SUPPLIES
105.2001.690.000
080407
01776939
P
360
00049
LUNCH
83.27
MEMBERSHIPS & MEETINGS
105.2001.262.000
080407
01776939
P
3360
00050
LUNCH
54.97
MEMBERSHIPS & MEETINGS
105.2001.262.000
080407
01776939
P
360
00051
PHOTO FRAME
82.42
OPERATIONAL SUPPLIES
105.2101.690.001
080407
01776939
P
360
00052
PHOTO FRAME
82.42
SPECIAL SUPPLIES
105.2001.690.000
080407
01776939
P
360
00053
LODGING/DEWEY
8.00
TRAVEL & TRAINING CADETS
105.2090.160.002
080407
01776939
P
360
00054
5,722.62
*VENDOR TOTAL
CALIFORNIA PEACE
LSP ANNUAL PREMIUM
250.00
MEMBERSHIPS & MEETINGS
105.2001.262.000
080307
291002
P
360
00064
CALIFORNIA RESERVE PEACE
ASSOC FEE/P FRANKLIN
81.00
MEMBERSHIPS & MEETINGS
105.2090.262.000
080408
NONE
P
360
00065
CAMPTON ELECTRIC SUPPLY
VFD SPARE PARTS
2,636.35
REHABILITATE WELL
820.3908.250.003
080109
S0685488.002
038092
F
360
00066
ACCOUNTS PAYABLE
SPECIAL SUPPLIES
820.3908.690.000
8.00
SPECIAL SUPPLIES
820.3908.690.000
CITY
OF
UKIAH
09/19/2008 09:17:48
SPECIAL SUPPLIES
600.5001.690.000
Schedule of Bills Payable
1,541.80
GL540R-VO6.75
SPECIAL SUPPLIES
PAGE
3
6.00
FOR A/P
600.5001.690.000
2,874.27
*VENDOR TOTAL
VENDOR NAME
647.00
FINGERPRINT FEES
100.0800.615.001
128.00
FINGERPRINTING
100.1601.690.005
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
CLAIM
INVOICE PO#
F/P
ID
LINE
CASCADE FIRE EQUIPMENT
820.3908.680.000
55,212.26
LOAN PAYMENT
820.3908.680.000
91,017.97
HELMET GOGGLES
*VENDOR TOTAL
516.35
PROTECTIVE CLOTHING
105.2101.690.006
60.00
TRAVEL & CONFERENCE
080196
14644
P
360
00067
CHICO DRAIN OIL SERVICE
INSURANCE DEPOSITS
100.0700.520.001
WASTE DISPOSAL
1,203.00
ANTI -FREEZE DISPOSAL
575.5801.250.006
080195
18-CITYUI8
P
360
00068
CLARK PEST CONTROL
PEST SRVS/ CORP
YD
23.75
CONTRACTUAL SERVICES
800.3728.250.000
080309
6786092
P
360
00069
PEST SRVS/ CORP
YD
23.75
CONTRACTUAL SERVICES
800.3729.250.000
080309
6786092
P
360
00070
PEST SRVS/ CORP
YD
23.75
WTR SYSTM REPAIR MATERIA
820.3948.690.002
080309
6786092
P
360
00071
PEST SRVS/ CORP
YD
23.75
SPECIAL SUPPLIES
612.3510.690.000
080309
6786092
P
360
00072
PEST SRVS/ CORP
YD
23.75
CONTRACTUAL SERVICES
800.3728.250.000
080310
6893723
P
360
00073
PEST SRVS/ CORP
YD
23.75
CONTRACTUAL SERVICES
800.3729.250.000
080310
6893723
P
360
00074
PEST SRVS/ CORP
YD
23.75
WTR SYSTM REPAIR MATERIA
820.3948.690.002
080310
6893723
P
360
00075
PEST SRVS/ CORP
YD
23.75
SPECIAL SUPPLIES
612.3510.690.000
080310
6893723
P
360
00076
PEST SRVS/ CORP
YD
23.75
CONTRACTUAL SERVICES
800.3728.250.000
080311
7131734
P
360
00078
PEST SRVS/ CORP
YD
23.75
CONTRACTUAL SERVICES
800.3729.250.000
080311
7131734
P
360
00079
PEST SRVS/ CORP
YD
23.75
WTR SYSTM REPAIR MATERIA
820.3948.690.002
080311
7131734
P
360
00080
PEST SRVS/ CORP
YD
23.75
SPECIAL SUPPLIES
612.3510.690.000
080311
7131734
P
360
00081
PEST CONTROL SRVS
400.00
PEST CONTROL SERVICES
612.3580.250.009
080312
7128515
P
360
00077
685.00
*VENDOR TOTAL
CORNETT/CHERYL
DEPOSIT REFUND
DELL MARKETING L.P.
DELL OPTIPLEX 755
ENV FEE
SOUND BAR
LAPTOP W/ DOCK STATION
ENV FEE
DEPARTMENT OF JUSTICE
LIVE SCANS/ AUG 08
LIVE SCANS/AUG08
DEPARTMENT OF WATER RESO
LOAN PAYMENT -INTEREST
LOAN PAYMENT -PAIN
DEPT OF PESTICIDE REGULA
PEST LICENSE/R GIBSON
DIVERSIFIED RISK INSURAN
SPECIAL EVT INSUR/AUG 08
500.00 RECREATION DEPT. RENTALS 100.0700.520.000
1,294.10
SPECIAL SUPPLIES
820.3908.690.000
8.00
SPECIAL SUPPLIES
820.3908.690.000
24.37
SPECIAL SUPPLIES
600.5001.690.000
1,541.80
SPECIAL SUPPLIES
600.5001.690.000
6.00
SPECIAL SUPPLIES
600.5001.690.000
2,874.27
*VENDOR TOTAL
647.00
FINGERPRINT FEES
100.0800.615.001
128.00
FINGERPRINTING
100.1601.690.005
775.00
*VENDOR TOTAL
35,805.71
LOAN PAYMENT
820.3908.680.000
55,212.26
LOAN PAYMENT
820.3908.680.000
91,017.97
*VENDOR TOTAL
60.00
TRAVEL & CONFERENCE
EXPE 695.6120.160.000
433.41
INSURANCE DEPOSITS
100.0700.520.001
080313 REFUND
080314 XCT5PBF27
080314 XCT5P8F27
080315 XCT5TXR17
080316 XCT883MD1
080316 XCT883MD1
080322 697153
080325 697308
080197 0810ES4304
080197 0810E54304
080336 LIC# 27783
080340 UKIAHOO-01
P 360 00082
038532 F 360 00083
038532 F 360 00084
038535 P 360 00085
038535 F 360 00086
038535 F 360 00087
P 360 00088
P 360 00089
P 360 00090
P 360 00091
P 360 00092
P 360 00093
ACCOUNTS PAYABLE
CITY
OF
UKIAH
09/19/2008 09:17:48
Schedule of Bills
Payable
GL540R-V06.75
PAGE 4
FOR A/P
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
CLAIM
INVOICE
PO# F/P
ID
LINE
DORSEY'S AUTO REPAIR& BO
VEHICLE TOWING
60.00
FIRE APPARATUS
105.2101.303.001
080343
40985
P
360
00094
EMPIRE WASTE MANAGEMENT
PORTOLET-HYDRO
64.00
CONTRACTUAL SERVICES
800.5536.250.000
080351
19025-2561-5
038517 P
360
00101
PORT-O-LETS/ PARKS
51.49
CONTRACTUAL SERVICES
100.6001.250.000
080352
19024-2561-8
P
360
00100
PORT-O-LETS/ PARKS
121.08
CONTRACTUAL SERVICES
100.6001.250.000
080354
19021-2561-4
P
360
00097
PORT-O-LETS/ PARKS
77.47
CONTRACTUAL SERVICES
100.6001.250.000
080355
19023-2561-0
P
360
00099
PORT-O-LETS/ PARKS
121.08
CONTRACTUAL SERVICES
100.6001.250.000
080356
19022-2561-2
P
360
00098
PORT-O-LETS/ PARKS
212.68
CONTRACTUAL SERVICES
100.6001.250.000
080357
19019-2561-8
P
360
00095
PORT-O-LETS/CONCERTS
514.00
CONCERT SERIES
900.205.226
080358
19020-2561-6
P
360
00096
1,161.80
*VENDOR TOTAL
EMPLOYMENT DEVELOPMENT D
SUI 2ND QTR 2008
8,738.00
CITY CONTRIBUTION-UNEMP
940.205.606
080359
944-0978-6
P
360
00102
ER ENERGY HOME & COMFORT
SWAMP COOLER BEARING
7.53
SUPPLIES
100.3301.690.000
080389
9704
P
360
00103
DIST USE TAX
0.03CR
DISTRICT USE TAX LIABILI
900.205.237
080389
9704
P
360
00104
7.50
*VENDOR TOTAL
FRIEDMAN BROS HARDWARE
HARDWARE/TOOLS/MISC
1,810.28
CIVIC CENTER M & R
100.1915.301.000
080360
STATEMENT
P
360
00105
HARDWARE/TOOLS/MISC
81.83
SMALL TOOLS
100.1915.440.000
080360
STATEMENT
P
360
00106
HARDWARE/TOOLS/MISC
211.08
SPECIAL SUPPLIES
100.1915.690.000
080360
STATEMENT
P
360
00107
HARDWARE/TOOLS/MISC
46.68
SPECIAL SUPPLIES
100.1965.690.000
080360
STATEMENT
P
360
00108
HARDWARE/TOOLS/MISC
20.47
SPECIAL SUPPLIES
100.3001.690.000
080360
STATEMENT
P
360
00109
HARDWARE/TOOLS/MISC
20.73
GARAGE PARTS/SUPPLIES &
100.3110.303.004
080360
STATEMENT
P
360
00110
HARDWARE/TOOLS/MISC
36.04
SMALL TOOLS
100.3110.440.000
080360
STATEMENT
P
360
00111
HARDWARE/TOOLS/MISC
219.16
SPECIAL SUPPLIES
100.3110.690.000
080360
STATEMENT
P
360
00112
HARDWARE/TOOLS/MISC
153.44
SPECIAL SUPPLIES
100.3110.690.000
080360
STATEMENT
P
360
00113
HARDWARE/TOOLS/MISC
28.27
TRAFFIC PAINT
100.3110.690.005
080360
STATEMENT
P
360
00114
HARDWARE/TOOLS/MISC
83.85
SMALL TOOLS
100.6001.440.000
080360
STATEMENT
P
360
00115
HARDWARE/TOOLS/MISC
2,011.61
SPECIAL SUPPLIES
100.6001.690.000
080360
STATEMENT
P
360
00116
HARDWARE/TOOLS/MISC
66.79
SPECIAL SUPPLIES
100.6001.690.000
080360
STATEMENT
P
360
00117
HARDWARE/TOOLS/MISC
19.96
VANDALISM REPAIR
100.6001.692.000
080360
STATEMENT
P
360
00118
HARDWARE/TOOLS/MISC
148.05
SPEC SUPPLIES ANIMAL CON
100.6005.690.000
080360
STATEMENT
P
360
00119
HARDWARE/TOOLS/MISC
43.79
SPECIAL SUPPLIES
100.6114.690.000
080360
STATEMENT
P
360
00120
HARDWARE /TOOLS /MISC
182.23
BUILDING MAINT
100.6150.301.000
080360
STATEMENT
P
360
00121
HARDWARE /TOOLS /MISC
54.43
R & M NON-AUTO FIRE EQUI
105.2101.302.001
080360
STATEMENT
P
360
00122
HARDWARE /TOOLS /MISC
10.37
R & M NON-AUTO EMS EQUIP
105.2101.302.002
080360
STATEMENT
P
360
00123
HARDWARE /TOOLS /MISC
26.20
AMBULANCES
105.2101.303.002
080360
STATEMENT
P
360
00124
HARDWARE /TOOLS /MISC
202.82
BLDG & GROUNDS MAINTENAN
600.5001.305.000
080360
STATEMENT
P
360
00125
HARDWARE /TOOLS /MISC
17.97
SMALL TOOLS
612.3510.440.000
080360
STATEMENT
P
360
00126
HARDWARE /TOOLS /MISC
10.32
SPECIAL SUPPLIES
612.3510.690.000
080360
STATEMENT
P
360
00127
HARDWARE /TOOLS /MISC
332.21
EQUIPMENT MAINT & REPAIR
612.3580.302.000
080360
STATEMENT
P
360
00128
HARDWARE /TOOLS /MISC
88.09
SMALL TOOLS
612.3580.440.000
080360
STATEMENT
P
360
00129
HARDWARE /TOOLS /MISC
1.93
VEHICLE REPAIR & MAINTEN
695.6120.303.000
080360
STATEMENT
P
360
00130
HARDWARE /TOOLS /MISC
42.61
SPECIAL SUPPLIES
695.6120.690.000
080360
STATEMENT
P
360
00131
HARDWARE /TOOLS /MISC
66.00
SPECIAL SUPPLIES
800.3728.690.000
080360
STATEMENT
P
360
00132
ACCOUNTS PAYABLE
09/19/2008 09:17:48
VENDOR NAME
DESCRIPTION
FRIEDMAN BROS HARDWARE
HARDWARE/TOOLS/MISC
HARDWARE/TOOLS/MISC
HARDWARE/TOOLS/MISC
HARDWARE/TOOLS/MISC
HARDWARE/TOOLS/MISC
HARDWARE/TOOLS/MISC
HARDWARE/TOOLS/MISC
GARAVAGLIA ARCHITECTURE
REHAB DEPOT
GETTS/KIM
UTILITY REFUND
HI -LINE UTILITY SUPPLY
WRENCH
WRENCH
STATE USE TAX
DIST USE TAX
MULE TAPE
MULE TAPE
STATE USE TAX
DIST USE TAX
HIMALAYAN CAFE
CONCERT FOOD VOUCHERS
I -ROC LANDSCAPING MATERS
3/4" CRUSH ROCK
3/4" CRUSH ROCK
3/4" CRUSH ROCK
3/4" CRUSH ROCK
3/4" CRUSH ROCK
3/4" CRUSH ROCK
INTEGRITY SHRED
SHRED DOCUMENTS
SHRED DOCUMENTS
JENNINGS/KEVIN
UNIFORM ALLOWANCE
Schedule of Bills Payable
FOR A/P
AMOUNT ACCOUNT NAME
FUND & ACCOUNT CLAIM INVOICE
63.35
SPECIAL SUPPLIES
800.3729.690.000
080360
STATEMENT
73.45
SPECIAL SUPPLIES
800.3733.690.000
080360
STATEMENT
82.88
SMALL TOOLS
820.3948.440.000
080360
STATEMENT
15.39
EQUIPMENT MAINT & REPAIR
820.3908.302.000
080360
STATEMENT
2.72
WTR TREATMT PARTS/MATERS
820.3908.302.001
080360
STATEMENT
97.51
SPECIAL SUPPLIES
820.3908.690.000
080360
STATEMENT
69.96
SPECIAL SUPPLIES
820.3948.690.000
080360
STATEMENT
87.28
CONCERT SERIES
900.205.226
080360
STATEMENT
6,529.75
*VENDOR TOTAL
6,239.40
RAILROAD DEPOT PROJECT
250.9900.250.002
080378
20080212
275.60
UTILITY CREDIT BAL CLEAR
950.115.101
080242
70948-5
25.55
SPECIAL SUPPLIES
800.3728.690.000
080110
1/073580
25.56
SPECIAL SUPPLIES
800.3729.690.000
080110
1/073580
2.88CR
STATE USE TAX LIABILITY
900.205.013
080110
1/073580
0.20CR
DISTRICT USE TAX LIABILI
900.205.237
080110
1/073580
156.91
SPECIAL SUPPLIES
800.3728.690.000
080111
1/073550
156.90
SPECIAL SUPPLIES
800.3729.690.000
080111
1/073550
18.57CR
STATE USE TAX LIABILITY
900.205.013
080111
1/073550
1.28CR
DISTRICT USE TAX LIABILI
900.205.237
080111
1/073550
341.99
*VENDOR TOTAL
57.00
CONCERT SERIES
900.205.226
080382
NONE
5,308.30
SPECIAL SUPPLIES
100.6001.690.000
080386
14183
508.58
SPECIAL SUPPLIES
100.6001.690.000
080388
14183
2,987.91
SPECIAL SUPPLIES
100.6001.690.000
080390
14184
2,428.47
SPECIAL SUPPLIES
100.6001.690.000
080390
14184
11,369.94
SPECIAL SUPPLIES
100.6001.690.000
080390
14184
3,795.28
SPECIAL SUPPLIES
100.6001.690.000
080390
14184
26,398.48
*VENDOR TOTAL
28.50
SPECIAL SUPPLIES
105.2001.690.000
080198
11072
28.50
SPECIAL SUPPLIES
678.2040.690.000
080198
11072
57.00
*VENDOR TOTAL
504.08 UNIFORM ALLOWANCE (FD/PD 105.2101.157.000
CITY OF UKIAH
GL540R-V06.75 PAGE 5
POO F/P ID LINE
P 360 00133
P 360 00134
P 360 00135
P 360 00136
P 360 00137
P 360 00138
P 360 00139
P 360 00140
080409 REIMBURSEMENT
038208 P 360 00141
P 360 00142
P 360 00147
P 360 00148
P 360 00149
P 360 00150
P 360 00143
P 360 00144
P 360 00145
P 360 00146
P 360 00151
038548 F 360 00152
038548 F 360 00153
038546 F 360 00154
038548 F 360 00155
038548 F 360 00156
038548 F 360 00157
P 360 00158
P 360 00159
P 360 00160
ACCOUNTS PAYABLE
CITY OF
UKIAH
09/19/2008 09:17:48
Schedule of Bills
Payable
GL540R-V06.75
PAGE 6
FOR A/P
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
CLAIM
INVOICE
PO#
F/P ID
LINE
KERMAN/ANTHONY
UTILITY REFUND
7.92
UTILITY CREDIT BAL CLEAR
950.115.101
080244
76596-6
P
360
00161
KIELY/DONNA
BBQ SUPPLIES
34.18
SPECIAL SUPPLIES
105.2001.690.000
080392
REIMBURSEMENT
P
360
00162
BBQ SUPPLIES
34.18
OPERATIONAL SUPPLIES
105.2101.690.001
080392
REIMBURSEMENT
P
360
00163
68.36
*VENDOR TOTAL
KNOPP INC.
SEQUENCE INDICATORS
342.49
SMALL TOOLS
800.3728.440.000
080199
9256
P
360
00164
SEQUENCE INDICATORS
342.49
SMALL TOOLS
800.3729.440.000
080199
9256
P
360
00165
684.98
*VENDOR TOTAL
LEAGUE OF CALIFORNIA CIT
CONFERENCE/S GOODRICK
140.00
TRAVEL & CONFERENCE EXPE
100.1201.160.000
080393
REGIST FORM
P
360
00166
LOHR/JAMES P.
LIGHTING RETRO
3,212.00
ENERGY CONSERVATION PROG
806.3765.250.005
080278
UE 2634
038551
P
360
00177
RETENTION
321.20CR
ACCOUNTS PAYABLE-RETENTI
806.202.001
080278
UE 2634
P
360
00178
LIGHTING RETROFIT
646.35
ENERGY CONSERVATION PROG
806.3765.250.005
-
080279
UE 2633
038551
P
360
00167
LIGHTING RETROFIT
5,723.90
ENERGY CONSERVATION PROG
806.3765.250.005
080279
UE 2633
038551
P
360
00168
LIGHTING RETROFIT
1,528.80
ENERGY CONSERVATION PROG
806.3765.250.005
080279
UE 2633
038551
P
360
00169
LIGHTING RETROFIT
183.24
ENERGY CONSERVATION PROG
806.3765.250.005
080279
UE 2633
038551
P
360
00170
LIGHTING RETROFIT
768.15
ENERGY CONSERVATION PROG
806.3765.250.005
080279
UE 2633
038551
P
360
00171
LIGHTING RETROFIT
210.42
ENERGY CONSERVATION PROG
806.3765.250.005
080279
UE 2633
038551
P
360
00172
LIGHTING RETROFIT
6,948.23
ENERGY CONSERVATION PROG
806.3765.250.005
080279
UE 2633
038551
P
360
00173
LIGHTING RETROFIT
6,230.40
ENERGY CONSERVATION PROG
806.3765.250.005
080279
UE 2633
038551
P
360
00174
LIGHTING RETROFIT
5,135.48
ENERGY CONSERVATION PROG
806.3765.250.005
080279
UE 2633
038551
P
360
00175
RETENTION
2,737.50CR
ACCOUNTS PAYABLE-RETENTI
806.202.001
080279
UE 2633
P
360
00176
27,528.27
*VENDOR TOTAL
MENDO MILL & LUMBER CO
MISC SUPP/TOOLS
1,068.34
BLDG & GROUNDS MAINTENAN
600.5001.305.000
080395
242903
P
360
00179
DIST USE TAX
4.96CR
DISTRICT USE TAX LIABILI
900.205.237
080395
242903
P
360
00180
1,063.38
*VENDOR TOTAL
MENDO-LAKE OFFICE PRODUC
CONFERENCE TABLE
242.46
SPECIAL SUPPLIES
960.5601.690.000
080394
STATEMENT
038529
F
360
00181
OFFICE/MISC SUPPLIES
29.08
OTHER DEPT SUPPLIES
100.1601.690.004
080394
STATEMENT
P
360
00182
OFFICE/MISC SUPPLIES
13.23
SPECIAL SUPPLIES
100.3001.690.000
080394
STATEMENT
P
360
00183
OFFICE/MISC SUPPLIES
26.34
SPECIAL SUPPLIES
100.3110.690.000
080394
STATEMENT
P
360
00184
OFFICE/MISC SUPPLIES
8.63
SPEC SUPPLIES SAFETY COM
100.6005.690.001
080394
STATEMENT
P
360
00185
OFFICE/MISC SUPPLIES
32.57
SPECIAL SUPPLIES
100.6110.690.000
080394
STATEMENT
P
360
00186
OFFICE/MISC SUPPLIES
29.08
SPECIAL SUPPLIES
612.3505.690.000
080394
STATEMENT
P
360
00187
FILING CABINET
430.99
SPECIAL SUPPLIES
800.3733.690.000
080394
STATEMENT
P
360
00188
OFFICE/MISC SUPPLIES
80.82
PUBLIC EDUC BROCHURES
820.3901.690.002
080394
STATEMENT
P
360
00189
893.20
*VENDOR TOTAL
ACCOUNTS PAYABLE
CITY OF
UKIAH
09/19/2008 09:17:48
Schedule of Bills
Payable
GL540R-V06.75
PAGE 7
FOR A/P
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
CLAIM
INVOICE
PO#
F/P
ID
LINE
MENDOCINO COUNTY EMS
PER CALL FEES/AUG 08
574.75
AMBULANCE PERMIT FEES
105.2101.347.000
080396
NONE
P
360
00190
MILLER/DARRELL
FIRE COM 1B -K THOMSEN
375.00
CONFERENCE AND TRAINING
105.2101.160.000
080200
REGIST FORM
P
360
00191
NAJERA/JUAN
CARPET CLEANING
224.00
CONTRACTUAL SERVICES
100.1915.250.000
080397
78
P
360
00192
NATIONAL METER & AUTOMAT
8" WATER METER
6,476.29
SPECIAL SUPPLIES
820.3948.690.000
080112
S1016957.001
038478
F
360
00195
UPGRADE OF FC200
2,370.50
EQUIPMENT MAINT & REPAIR
800.3765.302.000
080202
S1016394.001
038494
F
360
00193
SHIPPING/HANDLING
6.99
EQUIPMENT MAINT & REPAIR
800.3765.302.000
080202
S1016394.001
038494
F
360
00194
8,853.78
*VENDOR TOTAL
NORTHERN CALIFORNIA POWE
SEPT08 POWER
378,477.00
NCPA PLANT GENERATION
800.3702.214.003
080201
006102-098017
P
360
00196
SEPT08 POWER
490,302.00
NCPA POWER PURCHASES
800.3702.214.004
080201
006102-098017
P
360
00197
SEPT08 POWER
118,129.00
NCPA TRANSMISSION
800.3702.214.005
080201
006102-098017
P
360
00198
SEPT08 POWER
52,733.00
NCPA MGMT SERVICE
800.3702.214.006
080201
006102-098017
P
360
00199
SEPTO8 POWER
71,661.00CR
NCPA THIRD PARTY REV (SA
800.3702.214.007
080201
006102-098017
P
360
00200
967,980.00
*VENDOR TOTAL
OCO TIME
CONCERT FOOD VOUCHERS
252.50
CONCERT SERIES
900.205.226
080398
NONE
P
360
00201
OFFICE DEPOT
CONFERENCE TABLE
642.19
OPERATIONAL SUPPLIES
105.2101.690.001
080399
STATEMENT
038499
P
360
00202
CONFERENCE TABLE
642.19
SPECIAL SUPPLIES
105.2001.690.000
080399
STATEMENT
038499
F
360
00203
OFFICE SUPPLIES
35.95
SPECIAL SUPPLIES
100.1201.690.000
080399
STATEMENT
P
360
00204
OFFICE SUPPLIES
40.82CR
SPECIAL SUPPLIES
100.1301.690.000
080399
STATEMENT
P
360
00205
OFFICE SUPPLIES
179.67
SPECIAL SUPPLIES
100.1501.690.000
080399
STATEMENT
P
360
00206
OFFICE SUPPLIES
24.23
OTHER DEPT SUPPLIES
100.1601.690.004
080399
STATEMENT
P
360
00207
OFFICE SUPPLIES
48.45
SPECIAL SUPPLIES
100.1965.690.000
080399
STATEMENT
P
360
00208
OFFICE SUPPLIES
261.11
SPECIAL SUPPLIES
105.2001.690.000
080399
STATEMENT
P
360
00209
OFFICE SUPPLIES
21.66
OFFICE SUPPLIES
105.2101.690.014
080399
STATEMENT
P
360
00210
OFFICE SUPPLIES
132.80
TRAINING
105.2190.160.001
080399
STATEMENT
P
360
00211
OFFICE SUPPLIES
328.47
SPECIAL SUPPLIES
697.1305.690.000
080399
STATEMENT
P
360
00212
OFFICE SUPPLIES
915.62
SPECIAL SUPPLIES
800.3733.690.000
080399
STATEMENT
P
360
00213
OFFICE SUPPLIES
43.42
PUBLIC EDUC BROCHURES
820.3901.690.002
080399
STATEMENT
P
360
00214
OFFICE SUPPLIES
6.34
SPECIAL SUPPLIES
960.5601.690.000
080399
STATEMENT
P
360
00215
3,241.28
*VENDOR TOTAL
OLIN CORPORATION
CHLORINE -150#'S
734.51
CHEMICALS
820.3908.520.000
080203
1062886
P
360
00216
DEPOSIT -150'S
900.00
DEPOSITS(CHLORINE CYLIND
820.121.001
080203
1062886
P
360
00217
DEPOSIT RETURNS -150'S
900.00CR
DEPOSITS(CHLORINE CYLIND
820.121.001
080203
1062886
P
360
00218
CHLORINE
714.60
CHEMICALS
820.3908.520.000
080204
1062887
P
360
00219
DEPOSIT -1 TONS
1,000.00CR
DEPOSITS(CHLORINE CYLIND
820.121.001
080204
1062887
P
360
00220
DEPOSIT RETURNS -1 TONS
1,000.00
DEPOSITS(CHLORINE CYLIND
820.121.001
080204
1062887
P
360
00221
ACCOUNTS PAYABLE
09/19/2008 09:17:48
Schedule of Bills
Payable
FOR A/P
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
OLIN CORPORATION
BULK CHLORINE
4,490.85
CHEMICAL SUPPLIES
612.3580.520.000
5,939.96
*VENDOR TOTAL
PERKOWSKI/ROBERT M
SAFETY SHIRTS
535.86
TRAINING MAT & SAFETY SU
612.3580.690.002
PIVER/JEFF
OBSERVATORY ROOF
10,000.00
OBSERVATORY PARK BUILDIN
699.1915.800.009
POLLARD/JEREMY
VOID CK 89182
58.22CR
OPERATIONAL SUPPLIES
105.2101.690.001
VOID CK 89182
58.22CR
SPECIAL SUPPLIES
105.2001.690.000
116.44CR
*VENDOR TOTAL
PRE -PAID LEGAL SERVICES
LEGAL INSURANCE
263.00
PREPAID LEGAL - AFLAC
940.200.726
PRECEPTOR IOTA NU
CONCERT FOOD VOUCHERS
96.00
CONCERT SERIES
900.205.226
PRESS DEMOCRAT
JOB ADVERTISING
1,376.75
ADVERTISING
100.1601.690.002
PUBLIC SERVICE DEPT.
UTILITIES
7,919.71
UTILITIES
100.1915.210.000
UTILITIES
277.73
UTILITIES
100.3110.210.000
UTILITIES
666.39
UTILITIES
100.3150.210.000
UTILITIES
109.69
UTILITIES
100.3301.210.000
UTILITIES
15,822.29
UTILITIES
100.6001.210.000
UTILITIES
855.27
UTILITIES
100.6110.210.000
UTILITIES
1,909.30
UTILITIES
100.6130.210.000
UTILITIES
2,027.24
UTILITIES
100.6150.210.000
UTILITIES
487.04
UTILITIES
220.4601.210.000
UTILITIES
3,014.67
UTILITIES
410.6190.210.000
UTILITIES
511.52
UTILITIES
575.5801.210.000
UTILITIES
1,715.85
UTILITIES
600.5001.210.000
UTILITIES
38.27
UTILITIES
612.3510.210.000
UTILITIES
25,240.84
UTILITIES
612.3580.210.000
UTILITIES
51.04
UTILITIES
678.2040.210.000
UTILITIES
7,682.38
UTILITIES
695.6120.210.000
UTILITIES
81.81
MISCELLANEOUS RECEIPTS
800.0900.905.000
UTILITIES
454.23
UTILITIES
800.3733.210.000
UTILITIES
39.35
UTILITIES
800.3765.210.000
UTILITIES
9,086.50
UTILITIES
805.4001.210.000
UTILITIES
19.85
MONTHLY DISCOUNT PROGRAM
806.3765.250.003
UTILITIES
421.84
UTILITIES
820.3901.210.000
UTILITIES
44,857.13
UTILITIES
820.3908.210.000
UTILITIES
136.68
UTILITIES
960.5601.210.000
123,426.62
*VENDOR TOTAL
CLAIM INVOICE
080205 1064486
080235 6851
080236 NONE
080237 NONE
080237 NONE
CITY OF UKIAH
GL540R-V06.75 PAGE 8
PO# F/P ID LINE
P 360 00222
P 360 00223
038354 P 360 00224
P 361 00001
P 361 00002
SI PY#Yfc%Y3IcIIy 5i S�I�F::
080238 NONE
080240 10591843
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
080206 VARIOUS
P 360 00225
P 360 00226
P 360 00227
360 00228
360 00229
360 00230
360 00231
360 00232
360 00233
360 00234
360 00235
360 00236
360 00237
360 00238
360 00239
360 00240
360 00241
360 00242
360 00243
360 00244
360 00245
360 00246
360 00247
360 00248
360 00249
360 00250
360 00251
ACCOUNTS PAYABLE
09/19/2008 09:17:48
VENDOR NAME
DESCRIPTION
RADIOMATE
HEADSET/JEREMEY
DIST USE TAX
RAINBOW AGRICULTURAL SER
IRRIGATION/MISC SUPPL
IRRIGATION/MISC SUPPL
IRRIGATION/MISC SUPPL
IRRIGATION/MISC SUPPL
IRRIGATION/MISC SUPPL
IRRIGATION/MISC SUPPL
IRRIGATION/MISC SUPPL
REDWOOD TOXICOLOGY LAB I
TOXICOLOGY SCREENING
TOXICOLOGY SCREENING
REPUBLIC ITS
TRAFFIC SIGNAL REPAIR
ROBERTS/WENDY
CONCERT FOOD VOUCHERS
RODIN/MARI
TRAVEL 9/24-9/27/8
SAWYER/CHRISTOPHER
GRAPHIC ARTIST
SI'S GRILL
CONCERT FOOD VOUCHERS
SIERRA PACIFIC TURF SUPP
SEED/FUNGICIDE
SIMPSON SCHOOL VIEW APTS
UTILITY REFUND
SOLID WASTE SYSTEMS INC.
AUGO8 TRANSFER STN
AUG08 TRANSFER STN
SONOMA COUNTY REGIONAL P
PEST APPL HRS/R RAMOS
PEST APPL HRS/J MEYER
PEST APPL HRS/J THOMSEN
Schedule of Bills Payable
FOR A/P
AMOUNT ACCOUNT NAME FUND & ACCOUNT
229.48 SPECIAL SUPPLIES 678.2040.690.000
1.03CR DISTRICT USE TAX LIABILI 900.205.237
228.45 *VENDOR TOTAL
64.52 GARAGE PARTS/SUPPLIES & 100.3110.303.004
114.91 EQUIPMENT MAINT & REPAIR 100.6001.302.000
6.13 GARAGE PARTS/SUPPLIES & 100.6001.302.004
2.73 GARAGE PARTS/SUPPLIES & 100.6001.303.004
199.81 SPECIAL SUPPLIES 100.6001.690.000
50.60 BLDG & GROUNDS MAINTENAN 600.5001.305.000
54.93 EQUIPMENT MAINT & REPAIR 820.3908.302.000
493.63 *VENDOR TOTAL
11.00 CHEMICAL TESTS FOR DUI'S 105.2001.250.017
198.00 CHEMICAL TESTS FOR DUI'S 105.2001.250.017
209.00 *VENDOR TOTAL
4,865.00 CONTRACTUAL SERVICES 100.3150.250.000
174.00 CONCERT SERIES 900.205.226
120.00 TRAVEL & CONFERENCE EXPE 100.1001.160.000
3,000.00 COST OF BROCHURES 100.6120.690.001
360.00 CONCERT SERIES 900.205.226
846.01 SPECIAL SUPPLIES 695.6120.690.000
12.29 UTILITY CREDIT BAL CLEAR 950.115.101
15.10 SPECIAL SUPPLIES 100.1915.690.000
128.92 SPECIAL SUPPLIES 100.3110.690.000
144.02 *VENDOR TOTAL
75.00 TRAVEL & CONFERENCE EXPE 100.6001.160.000
75.00 TRAVEL & CONFERENCE EXPE 100.6001.160.000
75.00 TRAVEL & CONFERENCE EXPE 695.6120.160.000
CITY OF UKIAH
GL540R-V06.75 PAGE 9
CLAIM INVOICE
080208 82678
080208 82678
080241 CUST #2258
080241 CUST #2258
080241 CUST #2258
080241 CUST #2258
080241 CUST 42258
080241 CUST 42258
080241 CUST 42258
080245 560120087
080247 169820088
080209 8842
080301 NONE
080211 ADVANCE
080249 8025
080258 NONE
080113 0286873 -IN
080243 48219-0
080259 31608
080259 31608
080260 REGIST FORMS
080260 REGIST FORMS
080260 REGIST FORMS
PO# F/P ID LINE
P 360 00252
P 360 00253
P 360 00254
P 360 00255
P 360 00256
P 360 00257
P 360 00258
P 360 00259
P 360 00260
P 360 00262
P 360 00261
038510 F
360
00263
P
360
00264
P
360
00265
038560 F
360
00266
P
360
00267
P
360
00268
P
360
00269
P
360
00270
P
360
00271
P 360 00272
P 360 00273
P 360 00274
ACCOUNTS PAYABLE
09/19/2008 09:17:48
VENDOR NAME
DESCRIPTION
SONOMA COUNTY REGIONAL P
STATE BOARD OF EQUALIZAT
AUG08 PPD SALES/USE TAX
AUG08 PPD SALES/USE TAX
AUG08 PPD SALES/USE TAX
STATE BOARD OF EQUALIZAT
AUG08 JET FUEL TAX
STATE WATER RESOURCES
OVERSITE COSTS/LESLIE ST
STUTCHMAN/GREGG
ENHANCE VIDEO
SULLIVAN/JULIA
UTILITY REFUND
TAYMAN PARK GOLF GROUP I
AUG08 GOLF MGMNT SRV
TGIF REPAIRS INC
PRINTER REPAIR
THANKSGIVING COFFEE COMP
COFFEE
THOMAS & ASSOCIATES
PUMP PARTS
PUMP PARTS
THOMPSON/OREN
TABLE ROLL/RIBBON
BALLOONS/TBLE SHIRT
THOMSEN/KIRK
TRAVEL 9/29-10/2/8
TOTAL WASTE SYSTEMS INC
AUG08 BIOSOLIDS
TUFTS/MICHAEL J
POLYGRAPH EXAMS
Schedule of Bills Payable
FOR A/P
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
225.00
*VENDOR TOTAL
437.00
STATE USE TAX LIABILITY
900.205.013
209.00
DISTRICT USE TAX LIABILI
900.205.237
1,429.00
AVIATION FUELS & LUBRICA
600.5001.451.000
2,075.00
*VENDOR TOTAL
352.94
AIRPORT GAS & OIL SALES
600.0800.650.001
744.83
LESLIE STREET GAS PLNT M
699.1201.800.032
1,000.00
PRISIONER EXPENSE
105.2001.500.000
8.01
UTILITY CREDIT HAL CLEAR
950.115.101
45,049.43
PRO CONTRACT REIMBURSEME
695.6120.250.001
235.92
EQUIPMENT MAINT & REPAIR
678.2040.302.000
77.27
FOOD & BEVERAGE FOR CLIE
410.6190.690.002
987.01
EQUIPMENT MAINT & REPAIR
612.3580.302.000
298.60
EQUIPMENT MAINT & REPAIR
612.3580.302.000
1,285.61
*VENDOR TOTAL
40.88
SPECIAL SUPPLIES
100.6114.690.000
69.47
SPECIAL SUPPLIES
100.6114.690.000
110.35
*VENDOR TOTAL
180.00
CONFERENCE AND TRAINING
105.2101.160.000
6,468.93
BIO -SOLIDS DISPOSAL FEES
612.3580.250.008
400.00
PSYCHOLOGICAL SERVICES
105.2001.250.012
CITY OF UKIAH
GL540R-V06.75 PAGE 10
CLAIM INVOICE
080212 SRJHE27-028900
080212 SRJHE27-028900
080212 SRJHE27-028900
080262 MJMT33-000434
080264 55729
080265 1969
080246 75524-9
080266 CONTRACT
080267 1137
080268 296296
080213 23987
080214 23988
080269 01-001988
080270 01-002003
080215 ADVANCE
080271 130259
080272 202-0807
PO# F/P ID LINE
P 360 00275
P 360 00276
P 360 00277
P 360 00278
P 360 00279
P 360 00280
P 360 00281
P 360 00282
P 360 00283
P 360 00284
P 360 00285
P 360 00286
P 360 00287
P 360 00288
P 360 00289
P 360 00290
P 360 00292
ACCOUNTS PAYABLE
09/19/2008 09:17:48
Schedule of Bills
Payable
GL540R-V06.75
CITY
OF UKIAH
PAGE 11
FOR A/P
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND
& ACCOUNT
CLAIM
INVOICE
PO# F/P ID
LINE
TUFTS/MICHAEL J
POLYGRAPH EXAMS
412.50
PSYCHOLOGICAL SERVICES
105.2001.250.012
080273
2008-017
P
360
00291
812.50
*VENDOR TOTAL
U S POST OFFICE
REC GUIDE POSTAGE
2,545.15
COST OF BROCHURES
100.6120.690.001
080299
PERMIT #243
P
360
00293
U.S. CELLULAR
CELL PHONE SRVS
33.12
TELEPHONE
612.3580.220.000
080274
956161725-018
P
360
00294
CELL PHONE SRVS
16.56
TELEPHONE
820.3901.220.000
080274
956161725-018
P
360
00295
CELL PHONE SRVS
16.56
TELEPHONE
612.3505.220.000
080274
956161725-018
P
360
00296
CELL PHONE SRVS
54.53
TELEPHONE
800.3765.220.000
080274
956161725-018
P
360
00297
CELL PHONE SRVS
75.92
CONTRACTUAL SERVICES
105.2080.250.000
080275
956621197-011
P
360
00298
196.69
*VENDOR TOTAL
UKIAH AUTO DISMANTLERS
AUGO8 TOWING SRV
400.00
AVA TOWING
105.2001.250.018
080276
UKIPD
P
360
00299
UKIAH DAILY JOURNAL
LEGAL NOTICES
1,159.09
LEGAL ADVERTISING
100.1101.232.000
080277
ACCT 61200
038502 P
360
00300
CLASSIFIED ADS
707.95
ADVERTISING
100.1601.690.002
080277
ACCT 61200
P
360
00301
1,867.04
*VENDOR TOTAL
UKIAH LOCK AND SECURITY
LOCKS/KEYS
38.79
SPECIAL SUPPLIES
660.3401.690.000
080280
STATEMENT
P
360
00302
LOCKS/KEYS
23.71
SPECIAL SUPPLIES
100.1915.690.000
080280
STATEMENT
P
360
00303
LOCKS/KEYS
5.87
SPECIAL SUPPLIES
100.1915.690.000
080280
STATEMENT
P
360
00304
LOCKS/KEYS
1.62
SPECIAL SUPPLIES
105.2001.690.000
080280
STATEMENT
P
360
00305
69.99
*VENDOR TOTAL
UKIAH OXYGEN
FIRE EXT SERVICE
18.93
EQUIPMENT PARTS
575.5801.431.000
080282
326893
P
360
00306
DIST USE TAX
0.03CR
DISTRICT USE TAX LIABILI
900.205.237
080282
326893
P
360
00307
18.90
*VENDOR TOTAL
UKIAH PAPER SUPPLY
JANITORIAL SUPPL
98.68
SPECIAL SUPPLIES
100.1915.690.000
080283
337523
P
360
00317
JANITORIAL SUPPL
172.78
SPECIAL SUPPLIES
820.3908.690.000
080284
I337681
P
360
00308
JANITORIAL SUPPL
248.33
TRAINING MAT & SAFETY SU
612.3580.690.002
080285
I337715
P
360
00309
JANITORIAL SUPPL
461.51
SPECIAL SUPPLIES
695.6120.690.000
080286
I337766
P
360
00310
JANITORIAL SUPPL
133.79
SPECIAL SUPPLIES
100.1915.690.000
080287
I337784
P
360
00311
JANITORIAL SUPPL
21.22
SPECIAL SUPPLIES
100.1915.690.000
080288
I338054
P
360
00312
JANITORIAL SUPPL
621.22
SPECIAL SUPPLIES
410.6190.690.000
080289
338071
P
360
00319
JANITORIAL SUPPL
81.84
SPECIAL SUPPLIES
100.1915.690.000
080290
338057
P
360
00318
JANITORIAL SUPPL
7.04
SPECIAL SUPPLIES
100.1915.690.000
080291
I338163
P
360
00313
JANITORIAL SUPPL
16.87
SPECIAL SUPPLIES
100.1915.690.000
080292
I338194
P
360
00314
JANITORIAL SUPPL
69.91
SPECIAL SUPPLIES
100.1915.690.000
080293
1338195
P
360
00315
JANITORIAL SUPPL
225.91
STATION CLEANING SUPPLIE
105.2101.690.005
080294
I338463
P
360
00316
2,159.10
*VENDOR TOTAL
ACCOUNTS PAYABLE
09/19/2008 09:17:48
VENDOR NAME
DESCRIPTION
UKIAH VALLEY ASSOCATION
AUGO8 GROUNDS MAINT
AUG08 JANITORIAL SRV
UNITED DISTRUBUTION INC
CHEMICALS
UNITED ROTARY BRUSH CORP
SWEEPER BRUSHES
US BANK
SEPTO8 COPIER LEASE
WESCO GRAPHICS INC
PRINT FALL REC GUIDE
STATE USE TAX
DIST USE TAX
WILLOUGHBY/DAVID
TRAVEL 9/28-10/4/8
WOJCIESZAK/DARREN
BBQ EXPENSES
BBQ EXPENSES
WYATT IRRIGATION SUPPLY
IRRIGATION SUPPLIES
IRRIGATION SUPPLIES
IRRIGATION SUPPLIES
IRRIGATION SUPPLIES
IRRIGATION SUPPL
WYVERN RESTAURANTS INC.
PIZZA/STAFF
PIZZA/STAFF
Schedule of Bills Payable
FOR A/P
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
540.00
CONTRACTUAL SERVICES
600.5001.250.000
80.00
EQUIPMENT MAINT & REPAIR
105.2001.302.000
620.00
*VENDOR TOTAL
588.16
SPECIAL SUPPLIES
100.6001.690.000
672.63
GARAGE PARTS/SUPPLIES &
100.3110.303.004
780.20
CONTRACTUAL SERVICES
100.1915.250.000
5,241.19
COST OF BROCHURES
100.6120.690.001
24.26CR
STATE USE TAX LIABILITY
900.205.013
1.67CR
DISTRICT USE TAX LIABILI
900.205.237
5,215.26
*VENDOR TOTAL
975.00
TRAVEL & CONFERENCE EXPE
100.2201.160.000
114.07
SPECIAL SUPPLIES
105.2001.690.000
114.06
OPERATIONAL SUPPLIES
105.2101.690.001
228.13
*VENDOR TOTAL
16.81
SPECIAL SUPPLIES
100.6001.690.000
9.08
SPECIAL SUPPLIES
695.6120.690.000
108.35
SPECIAL SUPPLIES
100.6001.690.000
565.95
SPECIAL SUPPLIES
100.6001.690.000
86.75
SPECIAL SUPPLIES
100.6001.690.000
786.94
*VENDOR TOTAL
112.33
MOVIES IN THE PLAZA
900.205.235
99.35
MOVIES IN THE PLAZA
900.205.235
211.68
*VENDOR TOTAL
CITY OF UKIAH
GL540R-V06.75 PAGE 12
CLAIM INVOICE
080295 IN05815
080296 IN05892
080297 5009043591.001
080298 CI81704
080300 106640121
080302 23998
080302 23998
080302 23998
080217 ADVANCE
080304 REIMBURSEMENT
080304 REIMBURSEMENT
080114 222225
080115 222169
080116 221994
080117 222034
080218 222390
080305 02-6818
080306 02-6803
PO# F/P ID LINE
038498 P 360 00320
P 360 00321
P 360 00322
P 360 00323
037405 P 360 00324
038561 F 360 00325
P 360 00326
P 360 00327
P 360 00328
P 360 00329
P 360 00330
P 360 00334
P 360 00333
P 360 00331
P 360 00332
P 360 00335
P 360 00337
P 360 00336
ACCOUNTS PAYABLE
09/19/2008 09:17:48 Schedule of Bills Payable
FOR A/P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT
REPORT TOTALS: 1,459,328.56
RECORDS PRINTED - 000339
CITY OF UKIAH
GL540R-V06.75 PAGE 13
CLAIM INVOICE PO# F/P ID LINE
ACCOUNTS PAYABLE
09/25/2008 13:47:24 Schedule of Bills Payable
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
100
GENERAL FUND
24,260.40
105
MEASURE S GENERAL FUND
17,166.76
220
PKG. DIST. #1 OPER & MAINT
127.29
315
AIRPORT CAPITAL IMPROVEMENT
1,300.00
340
SB325 REIMBURSEMENT FUND
969.75
410
CONFERENCE CENTER FUND
16,960.28
575
GARAGE FUND
1,003.94
600
AIRPORT FUND
2,631.58
611
SEWER CONSTRUCTION FUND
119,056.40
612
CITY/DIST. SEWER FUND
15,294.71
641
SANITATION DISTRICT SPECIAL
4,825.40
660
SANITARY DISPOSAL SITE FUND
672.54
678
PUBLIC SAFETY DISPATCH FUND
906.82
695
GOLF FUND
3,774.31
696
PURCHASING FUND
1,555.02
697
BILLING ENTERPRISE FUND
972.81
699
SPECIAL PROJECTS RESERVE
3,653.00
800
ELECTRIC FUND
31,272.35
806
PUBLIC BENEFITS CHARGES
1,440.00
820
WATER FUND
8,027.96
840
SPECIAL WATER FUND (CAP IMP)
3,278.50
900
SPECIAL DEPOSIT TRUST FUND
3,473.60
940
PAYROLL POSTING FUND
62,498.95
960
COMMUNITY REDEV. AGENCY FUND
319.47
TOTAL ALL FUNDS 325,441.84
BANK RECAP:
BANK NAME DISBURSEMENTS
UBOC UNION BANK OF CALIFORNIA 325,441.84
TOTAL ALL BANKS 325,441.84
THE PRECEDING LIST OF BILLS PAYABLE WAS REVIEWED AND APPROVED FOR PAYMENT.
DATE ............ APPROVED BY ..: .... �'- .... (,. ..
j
V
CITY OF UKIAH
GL060S-V06.75 RECAPPAGE
GL540R
ACCOUNTS PAYABLE
09/25/2008 13:47:24
Schedule of Bills
PayableGL540R-V06CITY75
UKIAH
FOR A/P
POF
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND
& ACCOUNT
CLAIM
INVOICE
PO# F/P
ID
LINE
ACS
SEPTO8 SOFTWARE MAINT
SEPT08 SOFTWARE MAINT
183.24
CONTRACTUAL SERVICES
696.1390.250.000
080423
322502
038477 P
386
00001
SEPTO8 SOFTWARE MAINT
824.52
824.52
CONTRACTUAL SERVICES
697.1305.250.000
080423
322502
038477 P
386
00002
CONTRACTUAL SERVICES
100.1301.250.000
080423
322502
038477 P
386
00003
1,832.28
*VENDOR TOTAL
AERIS INC
CYLINDER RENT
CYLINDER RENT
9.60
SPECIAL SUPPLIES
105.2101.690.000
080424
10228928
P
386
00004
REPAY DUP CREDIT
16.11
39.62
SPECIAL SUPPLIES
105.2101.690.000
080425
10239413
P
386
00005
CYLINDER RENT
10.53
SPECIAL SUPPLIES
105.2101.690.000
080426
10243991
P
386
00006
OXYGEN
SPECIAL SUPPLIES
105.2101.690.000
080427
10249738
P
386
00007
96.78
SPECIAL SUPPLIES
105.2101.690.000
080428
10253898
P
386
00008
172.64
*VENDOR TOTAL
AFLAC
SEC125 ADMIN FEES
70.00
ADMINISTRATIVE FEES(SEC.
940.200.730
080429
186517ER
P
386
00009
AFLAC - FLEX ONE
UNREIMBURSED MEDICAL
469.47
MEDICAL & DEPENDANT REIM
940.200.728
080430
FAX
P
386
00010
AKC SERVICES INC
PERMIT REFUND
150.00
VARIANCE & USE PERMITS
100.0400.449.001
080431
#08-25
P
386
00011
ALHAMBRA NATIONAL WATER
BOTTLED WATER
BOTTLED WATER
22.75
SPECIAL SUPPLIES
100.6150.690.000
080432
6617819
P
386
00013
110.69
SPECIAL SUPPLIES
100.6150.690.000
080433
5109554
P
386
00012
133.44
*VENDOR TOTAL
ANNIS/KELLY
BASKETBALL CLASS
100.00
RECREATION PROGRAM INCOM
100.0700.521.001
080410
REFUND
P
386
00014
ARMSTRONG/PETER R
PHOTOS/CHIEFS OFFICE
PHOTOS/CHIEFS OFFICE
166.40
OPERATIONAL SUPPLIES
105.2101.690.001
080434
NONE
P
386
00015
166.40
SPECIAL SUPPLIES
105.2001.690.000
080434
NONE
P
386
00016
332.80
*VENDOR TOTAL
AT&T LONG DISTANCE
LONG DISTANCE
LONG DISTANCE
0.25
TELEPHONE
100.1001.220.000
080435
815042245
P
386
00017
LONG DISTANCE
1.16
4.35
TELEPHONE
100.1001.220.000
080435
815042245
P
386
00018
LONG DISTANCE
2.84
TELEPHONE
TELEPHONE
100.1201.220.000
080435
815042245
P
386
00019
LONG DISTANCE
1.31.
TELEPHONE
100.1301.220.000
080435
815042245
P
386
00020
LONG DISTANCE
1.68
TELEPHONE
100.1401.220.000
080435
815042245
P
386
00021
LONG DISTANCE
2.90
TELEPHONE
100.1501.220.000
080435
815042245
P
386
00022
LONG DISTANCE
2.30
TELEPHONE
100.1601.220.000
080435
815042245
P
386
00023
LONG DISTANCE
0.95
TELEPHONE
100.1905.220.000
080435
815042245
P
386
00024
LONG DISTANCE
1.49
TELEPHONE
100.1965.220.000
080435
815042245
P
386
00025
LONG DISTANCE
3.47
TELEPHONE
100.2201.220.000
080435
815042245
P
386
00026
LONG DISTANCE
0.46
TELEPHONE
100.3001.220.000
080435
815042245
P
386
00027
LONG DISTANCE
0.57
TELEPHONE
100.3110.220.000
080435
815042245
P
386
00028
100.6001.220.000
080435
815042245
P
386
00029
CITY
OF
UKIAH
ACCOUNTS PAYABLE
09/25/2008 13:47:24
Schedule
of Bills Payable
GL540R-V06.75
PAGE
2
FOR A/P
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
CLAIM
INVOICE
PO# F/P
ID
LINE
AT&T LONG DISTANCE
LONG DISTANCE
2.24
TELEPHONE
100.6110.220.000
080435
815042245
P
386
00030
LONG DISTANCE
0.03
TELEPHONE
100.6130.220.000
080435
815042245
P
386
00031
LONG DISTANCE
6.70
TELEPHONE
100.6150.220.000
080435
815042245
P
386
00032
LONG DISTANCE
26.21
TELEPHONE
105.2001.220.000
080435
815042245
P
386
00033
LONG DISTANCE
7.56
TELEPHONE
105.2101.220.000
080435
815042245
P
386
00034
LONG DISTANCE
33.68
TELEPHONE
410.6190.220.000
080435
815042245
P
386
00035
LONG DISTANCE
4.01
TELEPHONE
575.5801.220.000
080435
815042245
P
386
00036
LONG DISTANCE
2.18
TELEPHONE
600.5001.220.000
080435
815042245
P
386
00037
LONG DISTANCE
1.58
TELEPHONE
612.3505.220.000
080435
815042245
P
386
00038
LONG DISTANCE
4.45
TELEPHONE
612.3580.220.000
080435
815042245
P
386
00039
LONG DISTANCE
3.15
TELEPHONE
660.3401.220.000
080435
815042245
P
386
00040
LONG DISTANCE
12.61
TELEPHONE
678.2040.220.000
080435
815042245
P
386
00041
LONG DISTANCE
3.02
TELEPHONE
695.6120.220.000
080435
815042245
P
386
00042
LONG DISTANCE
2.80
TELEPHONE
696.1390.220.000
080435
815042245
P
386
00043
LONG DISTANCE
5.22
TELEPHONE
697.1305.220.000
080435
815042245
P
386
00044
LONG DISTANCE
11.24
TELEPHONE
800.3733.220.000
080435
815042245
P
386
00045
LONG DISTANCE
2.24
TELEPHONE
820.3901.220.000
080435
815042245
P
386
00046
LONG DISTANCE
1.02
TELEPHONE
820.3908.220.000
080435
815042245
P
386
00047
LONG DISTANCE
0.02
TELEPHONE
105.2001.220.000
080435
815042245
P
386
00048
153.69
*VENDOR TOTAL
AT&T -MCI
TELEPHONE
37.55
TELEPHONE
100.1001.220.000
080436
T8496465
P
386
00049
TELEPHONE
21.41
TELEPHONE
100.1101.220.000
080436
T8496465
P
386
00050
TELEPHONE
77.02
TELEPHONE
100.1201.220.000
080436
T8496465
P
386
00051
TELEPHONE
77.08
TELEPHONE
100.1301.220.000
080436
T8496465
P
386
00052
TELEPHONE
21.69
TELEPHONE
100.1401.220.000
080436
T8496465
P
386
00053
TELEPHONE
49.17
TELEPHONE
100.1501.220.000
080436
T8496465
P
386
00054
TELEPHONE
43.49
TELEPHONE
100.1601.220.000
080436
T8496465
P
386
00055
TELEPHONE
55.46
TELEPHONE
100.1905.220.000
080436
T8496465
P
386
00056
TELEPHONE
81.09
TELEPHONE
100.1915.220.000
080436
T8496465
P
386
00057
TELEPHONE
40.06
TELEPHONE
100.1965.220.000
080436
T8496465
P
386
00058
TELEPHONE
21.79
TELEPHONE
100.2201.220.000
080436
T8496465
P
386
00059
TELEPHONE
59.48
TELEPHONE
100.3001.220.000
080436
T8496465
P
386
00060
TELEPHONE
45.95
TELEPHONE
100.3110.220.000
080436
T8496465
P
386
00061
TELEPHONE
226.32
WIDE AREA NETWORK ACCESS 100.3301.220.000
080436
T8496465
P
386
00062
TELEPHONE
61.71
TELEPHONE
100.6001.220.000
080436
T8496465
P
386
00063
TELEPHONE
91.60
TELEPHONE
100.6110.220.000
080436
T8496465
P
386
00064
TELEPHONE
8.26
TELEPHONE
100.6114.220.000
080436
T8496465
P
386
00065
TELEPHONE
27.23
TELEPHONE
100.6130.220.000
080436
T8496465
P
386
00066
TELEPHONE
502.85
TELEPHONE
100.6150.220.000
080436
T8496465
P
386
00067
TELEPHONE
767.39
TELEPHONE
105.2001.220.000
080436
T8496465
P
386
00068
TELEPHONE
328.17
TELEPHONE
105.2101.220.000
080436
T8496465
P
386
00069
TELEPHONE
11.83
TELEPHONE
220.4601.220.000
080436
T8496465
P
386
00070
TELEPHONE
849.39
TELEPHONE
410.6190.220.000
080436
T8496465
P
386
00071
TELEPHONE
60.15
TELEPHONE
575.5801.220.000
080436
T8496465
P
386
00072
TELEPHONE
112.60
TELEPHONE
600.5001.220.000
080436
T6496465
P
386
00073
TELEPHONE
44.66
TELEPHONE
612.3505.220.000
080436
T8496465
P
386
00074
TELEPHONE
163.79
TELEPHONE
612.3580.220.000
080436
T8496465
P
386
00075
ACCOUNTS PAYABLE
CITY
OF
UKIAH
09/25/2008 13:47:24
Schedule of Bills Payable
GL540R-VO6.75
PAGE
5
FOR A/P
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND
& ACCOUNT
CLAIM
INVOICE
PO# F/P
ID
LINE
EDGE WIRELESS
CELL PHONES
LLC
9/15/8
31.66
TELEPHONE
100.1201.220.000
080450
201289333
P
386
00128
CELL PHONES
9/15/8
15.00
TELEPHONE
100.3001.220.000
080450
201289333
P
386
00129
CELL PHONES
9/15/8
15.00
TELEPHONE
100.6130.220.000
080450
201269333
P
386
00130
CELL PHONES
9/15/8
68.63
TELEPHONE
100.6110.220.000
080450
201289333
P
386
00131
CELL PHONES
9/15/8
89.97
TELEPHONE
105.2101.220.000
080450
201289333
P
386
00132
CELL PHONES
9/15/8
7.62
TELEPHONE
410.6190.220.000
080450
201289333
P
386
00133
CELL PHONES
9/15/8
7.62
TELEPHONE
100.1915.220.000
080450
201289333
P
386
00134
CELL PHONES
9/15/8
146.56
TELEPHONE
100.1965.220.000
080450
201289333
P
386
00135
CELL PHONES
9/15/8
15.76
TELEPHONE
100.3110.220.000
080450
201289333
P
386
00136
CELL PHONES
9/15/8
22.02
TELEPHONE
800.3733.220.000
080451
201289783
P
386
00137
CELL PHONES
9/15/8
230.88
TELEPHONE
612.3505.220.000
080451
201289783
P
386
00138
CELL PHONES
9/15/8
198.87
TELEPHONE
820.3901.220.000
080451
201289783
P
386
00139
CELL PHONES
9/15/8
32.29
TELEPHONE
600.5001.220.000
080451
201289783
P
386
00140
CELL PHONES
9/15/8
146.84
TELEPHONE
100.6001.220.000
080451
201289783
P
386
00141
CELL PHONES
9/15/8
36.75
TELEPHONE
612.3580.220.000
080451
201289783
P
386
00142
CELL PHONES
9/15/8
28.80
TELEPHONE
100.6110.220.000
080451
201289783
P
386
00143
CELL PHONES
9/15/8
21.31
TELEPHONE
100.2201.220.000
080451
201289783
P
386
00144
CELL PHONES
9/15/8
31.99
TELEPHONE
820.3908.220.000
080451
201289783
P
386
00145
CELL PHONES
9/15/8
31.99
TELEPHONE
100.3110.220.000
080451
201289783
P
386
00146
CELL PHONES
9/15/8
63.99
TELEPHONE
695.6120.220.000
080451
201289783
P
386
00147
CELL PHONES
9/15/8
23.38
TELEPHONE
100.1965.220.000
080451
201289783
P
386
00148
CELL PHONES
9/15/6
478.49
TELEPHONE
105.2001.220.000
080451
201289763
P
386
00149
CELL PHONES
9/15/8
16.00
TELEPHONE
105.2101.220.000
080451
201289783
P
386
00150
CELL PHONES
9/15/8
21.26
TELEPHONE
100.1915.220.000
080451
201289783
P
386
00151
CELL PHONES
9/15/8
16.00
TELEPHONE
678.2040.220.000
080451
201289783
P
386
00152
CELL PHONES
9/15/8
21.56
TELEPHONE
800.3765.220.000
080451
201289783
P
386
00153
CELL PHONES
9/15/8
308.45
TELEPHONE
100.1501.220.000
080451
201289783
P
386
00154
CELL PHONES
9/15/8
16.02
TELEPHONE
100.6005.220.000
080451
201289783
P
386
00155
CELL PHONES
9/15/8
0.50
TELEPHONE
105.2101.220.000
080452
201290994
P
386
00156
CELL PHONES
9/15/8
0.50
MAJOR CRIMES INVESTIGATI
105.2001.500.002
080452
201290994
P
386
00157
3,603.38
*VENDOR TOTAL
ELWELL OR JOSH
BENSON/T.
VOID CK #83912
7.71CR
ABANDONED PROP-STATE
900.205.010
080552
CUST 75536-3
P
387
00001
EMS PERSONNEL
PARAMEDIC LIC-H
FUND
MOORE
130.00
CONFERENCE AND TRAINING
105.2101.160.000
080453
P24134
P
386
00162
EVERGREEN JOB &SAFETY TR
AUG08 SAFETY PROGRAM
821.15
CONTRACTUAL SERVICES
800.3733.250.000
080454
2429
038466 P
386
00163
FISSEL/DAVID
BASKETBALL
CLASS
100.00
RECREATION PROGRAM INCOM
100.0700.521.001
080413
REFUND
P
386
00164
FLINT TRADING
PREMARK 8'
INC
STOP
2,071.38
TRAFFIC MARKING POWDER
100.3110.690.006
080321
99723
038562 F
386
00165
PREMARK LEFT TA 8'
482.16
TRAFFIC MARKING POWDER
100.3110.690.006
080321
99723
038562 F
386
00166
PREMARK TA
RIGHT 8'
482.16
TRAFFIC MARKING POWDER
100.3110.690.006
080321
99723
038562 F
386
00167
FREIGHT
232.87
TRAFFIC MARKING POWDER
100.3110.690.006
080321
99723
038562 F
386
00168
ACCOUNTS PAYABLE
CITY
OF
UKIAH
09/25/2008 13:47:24
Schedule of Bills Payable
GL540R-VO6.75
PAGE
10
FOR A/P
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND
& ACCOUNT
CLAIM
INVOICE
PO# F/P
ID
LINE
RAMSEIER/ROBERT
TRAVEL 9/29-10/3/8
613.20
CONFERENCE AND TRAINING
105.2101.160.000
080482
ADVANCE
P
386
00252
RAU & ASSOCIATES INC.
GEOTECH SVCS
1,500.00
ANTON STADIUM REPAIR TRU
900.205.240
080349
200803236
038319 F
386
00253
REDWOOD COAST FUELS
AUG08 CARDLOCK
6,634.93
FUELS & LUBRICANTS
105.2001.450.000
080483
9003
P
386
00262
AUG08 CARDLOCK
1,887.76
FUELS & LUBRICANTS
105.2101.450.000
080484
9004
P
386
00263
AUG08 CARDLOCK
1,483.63
FUELS & LUBRICANTS
800.3765.450.000
080485
9005
P
386
00264
AUG08 CARDLOCK
3,527.60
FUELS & LUBRICANTS
100.3110.450.000
080486
9006
P
386
00265
AUG08 CARDLOCK
356.48
FUELS & LUBRICANTS
100.1915.450.000
080487
9010
P
386
00266
AUG08 CARDLOCK
179.63
FUELS & LUBRICANTS
105.2080.450.000
080488
9011
P
386
00267
AUG08 CARDLOCK
78.60
FUELS & LUBRICANTS
100.3001.450.000
080489
9013
P
386
00268
AUG08 CARDLOCK
331.98
FUELS & LUBRICANTS
820.3901.450.000
080490
9014
P
386
00269
AUG08 CARDLOCK
115.46
FUELS & LUBRICANTS
220.4601.450.000
080491
9016
P
386
00270
AUG08 CARDLOCK
90.47
FUELS & LUBRICANTS
600.5001.450.000
080492
9017
P
386
00271
AUG08 CARDLOCK
245.55
FUELS & LUBRICANTS - GAR
575.5801.450.001
080493
9018
P
386
00272
AUG08 CARDLOCK
2,147.68
FUELS & LUBRICANTS
100.6001.450.000
080494
9019
P
386
00273
AUG08 CARDLOCK
132.39
FUELS & LUBRICANTS
100.1915.450.000
080495
9020
P
386
00274
AUG08 CARDLOCK
2,519.70
FUELS & LUBRICANTS
695.6120.450.000
080496
9021
P
386
00275
AUG08 CARDLOCK
156.12
FUELS & LUBRICANTS
612.3510.450.000
080497
9052
P
386
00276
AUG08 CARDLOCK
285.64
LUBRICANTS
612.3580.450.000
060498
10590
P
386
00254
AUG08 CARDLOCK
356.54
FUELS & LUBRICANTS
820.3908.450.000
080499
10652
P
386
00255
AUG08 CARDLOCK
239.15
FUELS & LUBRICANTS
100.6005.450.000
060500
10897
P
386
00256
AUG08 CARDLOCK
34.39
FUEL & LUBRICANTS
820.3960.450.000
080501
10956
P
386
00257
AERO OIL
369.87
AVIATION FUELS & LUBRICA
600.5001.451.000
080502
1517751
P
386
00258
ADJUST SALES TAX
26.38CR
AVIATION FUELS & LUBRICA
600.5001.451.000
080502
1517751
P
386
00259
UNLEADED GAS
824.14
FUELS & LUBRICANTS
600.5001.450.000
080503
3777
P
386
00261
PROPANE
57.36
FUELS & LUBRICANTS
105.2101.450.000
080504
158795
P
386
00260
22,028.69
*VENDOR TOTAL
RINO PACIFIC, INC.
CARDLOCK 9/1-9/15/8
277.71
FUELS & LUBRICANTS
612.3510.450.000
080505
C107495
P
386
00277
CARDLOCK 9/1-9/15/8
835.54
FUELS & LUBRICANTS
820.3901.450.000
080505
C107495
P
386
00278
1,113.25
*VENDOR TOTAL
RITTER/HAROLD
TRAVEL COSTS/INTERVIEWS
345.15
OPERATIONAL SUPPLIES
105.2101.690.001
080506
REIMBURSEMENT
P
386
00279
ROBERTS MECHANICAL & ELE
DISPATCH ROOM A/C
127.50
CONTRACTUAL SERVICES
100.1915.250.000
080507
1309OU
038590 P
386
00284
CITY HALL FOUNTAIN
1,454.63
CONTRACTUAL SERVICES
100.1915.250.000
080508
13089U
038590 F
386
00281
CITY HALL FOUNTAIN
577.50
CONTRACTUAL SERVICES
100.1915.250.000
080508
13089U
038590 F
386
00282
FREIGHT
21.18
CONTRACTUAL SERVICES
100.1915.250.000
080508
13089U
038590 F
386
00283
REPAIR LIGHTING & A/C
222.89
CONTRACTUAL SERVICES
800.3733.250.000
080509
1308BU
P
386
00280
2,403.70
*VENDOR TOTAL
ACCOUNTS PAYABLE CITY OF UKIAH
09/25/2008 13:47:24 Schedule of Bills Payable GL540R-VO6.75 PAGE 11
FOR A/P
VENDOR NAME
DESCRIPTION
AMOUNT ACCOUNT NAME FUND & ACCOUNT CLAIM INVOICE PO# F/P ID LINE
FOOD/BEVERAGES
23.39
INTERVIEW SUPPLIES
100.1601.690.003
080553
CUST 470438
P
386
00285
FOOD/BEVERAGES
208.09
SPECIAL SUPPLIES
100.6114.690.000
080553
CUST #70438
P
386
00286
FOOD/BEVERAGES
24.94
SPECIAL SUPPLIES
100.6130.690.000
080553
'CUST 470438
P
386
00287
FOOD/BEVERAGES
25.54
SPECIAL SUPPLIES
100.6150.690.000
080553
CUST #70438
P
386
00288
FOOD/BEVERAGES
59.99
MEMBERSHIPS & MEETINGS
105.2101.262.000
080553
CUST #70438
P
386
00289
FOOD/BEVERAGES
17.81
SPECIAL SUPPLIES
600.5001.690.000
080553
CUST #70438
P
386
00290
FOOD/BEVERAGES
20.34
EQUIPMENT MAINT & REPAIR
820.3908.302.000
080553
CUST #70438
P
386
00291
FOOD/BEVERAGES
758.69
CONCERT SERIES
900.205.226
080553
CUST #70438
P
386
00292
FOOD/BEVERAGES
25.06
FAMILY FUN IN THE SUN
900.205.243
080553
CUST #70438
P
386
00293
1,163.85
*VENDOR TOTAL
SCHAT'S BAKERY
COUNCIL MEAL
40.74
SPECIAL EVENTS/SUPPLIES
100.1001.690.000
080510
STATEMENT
P
386
00294
AUG08 FOOD/PASTRIES
212.56
FOOD & BEVERAGE FOR CLIE
410.6190.690.002
080511
STATEMENT
P
386
00295
JUL08 FOOD/PASTRIES
35.23
FOOD & BEVERAGE FOR CLIP
410.6190.690.002
080512
STATEMENT
P
386
00296
288.53
*VENDOR TOTAL
SKILLPATH SEMINARS
SEMINAR/A JAMISON
149.00
CONFERENCE AND TRAINING
820.3908.160.000
080513
N0068481
P
386
00297
SONOMA COUNTY FPO'S
TRAINING -N WAIDELICH
100.00
CONFERENCE AND TRAINING
105.2101.160.000
080514
REGIST FORM
P
386
00298
TRAINING -C YATES
100.00
CONFERENCE AND TRAINING
105.2101.160.000
080515
REGIST FORM
P
386
00299
TRAINING -R RAMSEIER
100.00
CONFERENCE AND TRAINING
105.2101.160.000
080515
REGIST FORM
P
386
00300
300.00
*VENDOR TOTAL
SPIRO'S GYROS
CONCERT FOOD VOUCHERS
102.00
CONCERT SERIES
900.205.226
080516
NONE
P
386
00301
STAPLES
OFFICE SUPPLIES
4.30
SPECIAL SUPPLIES
100.1915.690.000
080554
1371137
P
386
00302
OFFICE SUPPLIES
83.62
SPECIAL SUPPLIES
100.6001.690.000
080554
1371137
P
386
00303
OFFICE SUPPLIES
146.80
SPECIAL SUPPLIES
100.6110.690.000
080554
1371137
P
386
00304
OFFICE SUPPLIES
95.63
SPECIAL SUPPLIES
100.6150.690.000
080554
1371137
P
386
00305
OFFICE SUPPLIES
31.10
GARAGE VEHICLE MAINT COS
105.2001.303.000
080554
1371137
P
386
00306
OFFICE SUPPLIES
34.11
R & M NON -AUTO FIRE EQUI
105.2101.302.001
080554
1371137
P
386
00307
OFFICE SUPPLIES
16.36
POSTAGE
105.2101.411.000
080554
1371137
P
386
00308
OFFICE SUPPLIES
47.76
SPECIAL SUPPLIES
575.5801.690.000
080554
1371137
P
386
00309
OFFICE SUPPLIES
154.07
SPECIAL SUPPLIES
600.5001.690.000
080554
1371137
P
386
00310
OFFICE SUPPLIES
100.85
SPECIAL SUPPLIES
612.3505.690.000
080554
1371137
P
386
00311
OFFICE SUPPLIES
9.74CR
STORES PURCHASES
696.131.002
080554
1371137
P
386
00312
OFFICE SUPPLIES
81.33
SPECIAL SUPPLIES
800.3733.690.000
080554
1371137
P
386
00313
OFFICE SUPPLIES
45.39
SPECIAL SUPPLIES
820.3901.690.000
080554
1371137
P
386
00314
OFFICE SUPPLIES
6.78
SAFETY MATERIALS & SUPPL
820.3908.690.003
080554
1371137
P
386
00315
OFFICE SUPPLIES
40.48
MISC OFFICE & COMP SUPPL
820.3948.690.001
080554
1371137
P
386
00316
878.84
*VENDOR TOTAL
ACCOUNTS PAYABLE
CITY OF
UKIAH
09/25/2008 13:47:24
Schedule of Bills
Payable
GL540R-V06.75
PAGE 12
FOR A/P
VENDOR NAME
DESCRIPTION
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
CLAIM
INVOICE
PO#
F/P ID
LINE
STARKEY/STACY
BASKETBALL CLASS
100.00
RECREATION PROGRAM INCOM
100.0700.521.001
080418
REFUND
P
386
00317
STUMP/CAROL
BASKETBALL CLASS
100.00
RECREATION PROGRAM INCOM
100.0700.521.001
080419
REFUND
P
386
00318
SWANK MOTION PICTURES IN
SPIDERWICK
269.38
MOVIES IN THE PLAZA
900.205.235
080517
RG1223012
038301
P
386
00331
SHIPPING
21.00
MOVIES IN THE PLAZA
900.205.235
080517
RG1223012
038301
P
386
00332
STATE USE TAX
18.13CR
STATE USE TAX LIABILITY
900.205.013
080517
RG1223012
P
366
00333
DIST USE TAX
1.25CR
DISTRICT USE TAX LIABILI
900.205.237
080517
RG1223012
P
386
00334
HIGH SCHOOL MUSICAL
269.38
MOVIES IN THE PLAZA
900.205.235
080518
RG 1230758
038301
P
386
00323
SHIPPING
21.00
MOVIES IN THE PLAZA
900.205.235
080518
RG 1230758
038301
P
386
00324
STATE USE TAX
18.13CR
STATE USE TAX LIABILITY
900.205.013
080518
RG 1230758
P
386
00325
DIST USE TAX
1.25CR
DISTRICT USE TAX LIABILI
900.205.237
080518
RG 1230758
P
386
00326
ENCHANTED
269.38
MOVIES IN THE PLAZA
900.205.235
080519
RG 1228143
038301
P
386
00319
SHIPPING
21.00
MOVIES IN THE PLAZA
900.205.235
080519
RG 1228143
038301
P
386
00320
STATE USE TAX
18.13CR
STATE USE TAX LIABILITY
900.205.013
080519
RG 1228143
P
386
00321
DIST USE TAX
1.25CR
DISTRICT USE TAX LIABILI
900.205.237
080519
RG 1228143
P
386
00322
RATATOUILLE
269.38
MOVIES IN THE PLAZA
900.205.235
080520
RG 1236373
038301
F
386
00327
SHIPPING
21.00
MOVIES IN THE PLAZA
900.205.235
080520
RG 1236373
038301
F
386
00328
STATE USE TAX
18.13CR
STATE USE TAX LIABILITY
900.205.013
080520
RG 1236373
P
386
00329
DIST USE TAX
1.25CR
DISTRICT USE TAX LIABILI
900.205.237
080520
RG 1236373
P
386
00330
1,084.00
*VENDOR TOTAL
UKIAH VALLEY SANITATION
PAYROLL EXPENSES
4,825.40
SALARIES, REGULAR
641.7402.110.000
080521
PAY PERIOD
#4
P
386
00335
URBAN TREE FARM NURSERY
TREES
805.97
SPECIAL SUPPLIES
695.6120.690.000
080522
20745
P
386
00336
WALKER/BETTY
BASKETBALL CLASS
100.00
RECREATION PROGRAM INCOM
100.0700.521.001
080420
REFUND
P
386
00337
WALMART COMMUNITY
MISC SUPPLIES
158.27
SPECIAL SUPPLIES
100.3110.690.000
080523
00910258
P
386
00338
MISC SUPPLIES
18.33
SUPPLIES
100.3301.690.000
080523
00910258
P
386
00339
MISC SUPPLIES
33.77
SPECIAL SUPPLIES
100.6001.690.000
080523
00910258
P
386
00340
MISC SUPPLIES
33.19
SPECIAL SUPPLIES
100.6114.690.000
080523
00910258
P
386
00341
MISC SUPPLIES
51.87
SPECIAL SUPPLIES
100.6130.690.000
080523
00910258
P
386
00342
MISC SUPPLIES
33.19
PRISIONER EXPENSE
105.2001.500.000
080523
00910258
P
386
00343
MISC SUPPLIES
255.73
SPECIAL SUPPLIES
105.2001.690.000
080523
00910258
P
386
00344
MISC SUPPLIES
51.07
SPECIAL SUPPLIES
105.2101.690.000
080523
00910258
P
386
00345
MISC SUPPLIES
92.56
PROTECTIVE CLOTHING
105.2101.690.006
080523
00910258
P
386
00346
MISC SUPPLIES
12.67
BUILDING MAINT & REPAIR
410.6190.301.000
080523
00910258
P
386
00347
MISC SUPPLIES
9.42
BLDG & GROUNDS MAINTENAN
600.5001.305.000
080523
00910258
P
386
00348
MISC SUPPLIES
66.53
SPECIAL SUPPLIES
612.3580.690.000
080523
00910258
P
386
00349
MISC SUPPLIES
128.55
CONCERT SERIES
900.205.226
080523
00910258
P
386
00350
945.15
*VENDOR TOTAL
ACCOUNTS PAYABLE
09/25/2008 13:47:24
VENDOR NAME
DESCRIPTION
WBCO ELECTRIC SERVICE UK
CONTACTOR '
MISC ELECTRICAL SUPPLIES
WELLS FARGO BANK N.A.
TRUSTEE FEES
WELLS FARGO BANK, CORP T
ABAG ADMIN FEES
WILLOW COUNTY WATER DIST
VOID LOST CK #81730
WRIGHT-WILLIAMS/TRACY
BASKETBALL CLASS
YATES/VENICE
AMBULANCE OVERPAYMENT
Schedule of Bills Payable
FOR A/P
AMOUNT
ACCOUNT NAME
FUND & ACCOUNT
236.93
080350
SPECIAL SUPPLIES
612.3510.640.000
386
00352
080524
78.00
P
ELEC & PLUMBING MATERIAL
820.3908.690.001
080353
437839
P
314.93
00353
*VENDOR TOTAL
18349101
P
386
00354
1,900.00
ACCT 61154
DEBT SERVICE
840.3850.680.000
00009
080421
REFUND
1,378.50
386
DEBT SERVICE
840.3850.680.000
08-0922
P
386
210.40CR
UTILITIES
612.3580.210.000
100.00
RECREATION PROGRAM INCOM
100.0700.521.001
59.64
AMBULANCE FEES
100.0800.617.000
CITY OF UKIAH
GL540R-V06.75 PAGE 13
CLAIM
INVOICE
PO# F/P ID
LINE
080350
17420
P
386
00352
080524
17402
P
386
00351
080353
437839
P
386
00353
080525
18349101
P
386
00354
080526
ACCT 61154
P
387
00009
080421
REFUND
P
386
00355
080550
08-0922
P
386
00356
ACCOUNTS PAYABLE
09/25/2008 13:47:24 Schedule of Bills Payable
FOR A/P
VENDOR NAME
DESCRIPTION AMOUNT ACCOUNT NAME FUND & ACCOUNT
REPORT TOTALS: 325,441.84
RECORDS PRINTED - 000365
CITY OF UKIAH
GL540R-V06.75 PAGE 14
CLAIM INVOICE PO# F/P ID LINE
PAV
ITEM NO.: 7b
MEETING DATE: October 15, 2008
z•t�ri „� zzz,i.,zi
AGENDA SUMMARY REPORT
SUBJECT: REJECTION OF CLAIM FOR DAMAGES RECEIVED FROM JAMES MORGAN AND
REFERRAL TO JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL
INSURANCEFUND
Background: A claim from James D. Morgan was received by the City of Ukiah on September 10, 2008
alleging his vehicles were towed from 610 Holden Street without adequate investigation as to whether they
were abandoned.
Discussion: Pursuant to City policy, it is recommended the City Council reject this claim as stated and refer
it to the Redwood Empire Municipal Insurance Fund (REMIF).
Fiscal Impact:
❑ Budgeted FY 08/09 ❑ New Appropriation ❑X Not Applicable ❑ Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested
Recommended Action (s): Reject claim for damages received from James D. Morgan and refer it to
the Joint Powers Authority, Redwood Empire Municipal Insurance Fund.
Alternative Council Option(s): Alternative action not advised by the City's Risk Manager.
Citizens advised: Yes
Requested by: Claimant
Prepared by: Sue Goodrick, Risk Manager/Budget Officer
Coordinated with: Jane Chambers, City Manager
Attachments: 1 — Claim of James D. Morgan pages 1 - 3
Approved:
Ja Chambers, City Manager
)J =fz�
File With:
City Clerk LA S Gem=QTFOR MONEY OR
City
City of Ukiah DAMAGES AGAINST THE
300 Seminary Avenue CITY OF UKIAH
Ukiah, CA 95482
A claim must be presented, as prescribed by the Government Code of the State of
acting on his/her behalf and shall show the following:
RESERVE FOR FILING STAMP
SEP 10 2008
If additional space is needed to provide your information, please attach sheets, identifying the paragraph(s)
being answered.
1
9
3.
At!
Name and Post Office address of the Claimant:
Name of Claimant: Ame—S D, I1// 6 0 40
Post Office Address: / /1) 4AUVIA CTV
Post Office address to which the person presenting the claim desires notices to be sent:
Name of Addressee: S� fv� �S � M b rJ 4'q Telephone( 767) Y(3 — e
Post Office Address. /-/A pv,
The date, place and other circumstances of the occurrence or transaction which gave rise to the claim asserted.
r
Date of Occurrence: i? Time of Occurrence: M
Locetion: Q eh ";)� I /
Circumstances giving rise to this claim: Vt
/ddt
U/
f :4eG
It J
General description of the indebtedness, obligation, injury, damage or loss incurred so far as it may be known at
the time of thet�resen tion of thefy� r �/ /
Wits -For - 7'o t"In Du -/r vJ/ PT 4r W,0 �e, -M N)✓ 1/2ArcLpc rV7,10
5. The name or names of the public employee or employees causing the injury, damage, or loss, if known.
Page 1 of 3
Revised 12/2006
6. If amount claimed totals less than $10,000: The amount claimed if it totals less than ten thousand dollars
($I O;Q00) as of the daM of presentation of the claim, including the estimated amount of any prospective Miury,
damage, or lass i. a as it may be known at the time of the presentation of the claim, together with the basis of
{9
-computation of tfie ount claimed. }�
. ` Amount Claimed an� bi}Sis for computation: �qo,
If amount claimed exceeds $10,000: If the amount claimed exceeds ten thousand dollars ($10,000), no dollar
amount shall be included in the claim. However, it shall indicate whether the claim would be a limited civil case.
A limited civil case is one where the recovery sought, exclusive of attorney fees, interest and court costs does not
exceed $25,000. An unlimited civil case is one in which the recovery sought is more than $25,000. (See CCP §
W)
Limited Civil Case E] Unlimited Civil Case
10.
You are required to provide the information requested above, plus your signature on page 3 of this form,
In order to comply with Government Code §910. In addition, in order to conduct a timely Investigation and
possible resolution of your claim, the city requests that you answer the following questions.
Claimant(s) Date(sj of, Birth:
Name, address and telephone number of any witnesses to the occurrence or transaction which gave rise to the
S)2'
`f62 -e2
Sh Gkbroa-y/1- H01-aek 9t. / J all Hr/&Ytr'h 1,560 9R"1ck—(iAfni1 iYlAkAw. /k
inF-ryl. ThArns9n /0 zoic-rVt )OKft t6iK—YL}1K U'1162=7Q��
If the claim involves medical treatment for a claimed injury, please provide the name, address and telephone
number of any doctors or hospitals providing treatment:
If applicable, please attach any medical bills or reports or similar documents supporting your claim.
If the claim relates to an automobile accident:
Claimant(s) Auto Ins. Co.: Telephone:
Address:
Insurance Policy No.:
Insurance Broker/Agent: Telephone:
Address:
Claimant's Veh, Lic. No.: Vehicle MakeNear:
Claimant's Drivers Lic. No.: Expiration:
If applicable, please attach any repair bills, estimates or similar documents supporting your claim.
Page 2 of 3
Revised 12/2006
READ CAREFULLY
For all a^cident claims, place on following diagram name of /Agency Vehicle; location of /Agency vehicle at time of accident
street',; `including North, East, South, and West; indicate place of by "A-1" and location of yourself or your vehicle at the time of the
accident by "X" and by showing house numbers or distances to accident by "B-1" and the point of impact by "X."
street corners. If /Agency Vehicle was involved, designate by
letter "A" location of /Agency Vehicle when you first saw it, and by NOTE: If diagrams below do not fit the situation, attach hereto a
"B" location of yourself or your vehicle when you first saw proper diagram signed by claimant.
SIDEWALK
ri iaa
CURB
PARKWAY
771 SIDEWALK
Warning: Presentation of a false claim with the intent to defraud is a felony (Penal Code §72). Pursuant to CCP
§1038, the /Agency may seek to recover all costs of defense in the event an action is filed which is later
determined not to have been brought in good faith and with reasonable cause.
Signature:
M
Date:
Page 3 of 3
Revised 12/2006
ITEM NO.:
MEETING DATE:
AGENDA SUMMARY REPORT
7c
October 15, 2008
SUBJECT: AWARD PURCHASE OF FLUKE T140FT-20 THERMAL IMAGING CAMERA TO
HORIZON FOR THE AMOUNT OF $12,920.77 FOR DETECTION OF "HOT
SPOTS" IN WASTEWATER TREATMENT PLANT ELECTRICAL AND
MECHANICAL EQUIPMENT.
Submitted for the City Council's consideration and action is staff's recommendation of the purchase
of a thermal imaging camera from Horizon for the amount of $12,920.77.
This instrument is to be used at the City's Wastewater Treatment Plant to identify "hot spots" in the
plant's electrical and mechanical equipment as part of a proactive preventative maintenance
program. Areas of abnormal temperature can be identified and the cause identified before
functional problems become apparent, thus allowing early recognition and repair.
The City issued a Request for Bid through the Purchasing Department in accordance with City
policy. Responses were received from eight firms. Horizon was the low bidder at the total bid
amount of $12,920.77. Refer to the attached bid summary table for a complete listing of the bid
amounts.
Funds are available and were budgeted within the Fiscal Year 08/09 Wastewater Treatment Plant budget,
account number 612.3580.000 machinery and equipment.
Fiscal Impact:
Budgeted FY 08/09 ❑ New Appropriation Not Applicable Budget Amendment Required
Amt. Budgeted Source of Funds (title) Account Number Add'I. Approp. Needed
$ 20,544 Fund 612 — Sewer/WWTP 612-3580-800-000 None
Recommended Action(s): Award purchase of Fluke T140ft-20 Thermal Imaging Camera to
Horizon for the amount of $12,920.77 for Detection of "Hot Spots" in Wastewater Treatment
Plant Electrical and Mechanical Equipment.
Alternative Council Option(s): Reject the low bid, and remand to staff with further direction.
advised: N/A
Requested by: N/A
Prepared by: Andrew T. Luke, Lead Senior WWTP Operator
Coordinated with: Mary Horger, Purchasing Supervisor; Tim Eriksen, Director of Public Works/Water
& Sewer Utility
Attachments: 1- Bid S
Approved: - 1111,a1ti1n rn `_.
Ja�t'o Chambers, City Manager
I/
Bid Results
Thermal Imager Camera
Bid Opening: 9/23/08
Horizon
HD Supply Benicia
Grainger
Maltby
CED
Fastanal Co.
Johnstone
Platt
Price
Price
Price
Price
Price
Price
Price
Price
Fluke T140FT-20
Thermal Imager Cam
$
11,991.43
$
13,167.00
$13,221.00
$13,255.00
$14,688.00
$
15,109.20
$18,526.76
$12,950.00
Tax
$
929.34
$
1,020.44 $
1,024.63
$ 1,027.26
$ 1,138.32
$
1,170.96
$ 1,482.14
$ 1,003.63
Shipping
$
-
$
- $
-
$ -
$ -
$
-
$ -
$ -
TOTAL:
S
12,920.77
S
14,187.44 S
14,245.63
S 14,282.26
S 15,826.32
S
16,280.16
S 20,008.90
S 13,953.63
ITEM NO.:
MEETING DATE:
Citi/ a,_/-'zll�i'lh
AGENDA SUMMARY REPORT
7d
October 15, 2008
SUBJECT: REJECT BID FOR 115 KV RADIAL FEED TRANSMISSION LINE POLE
REPLACEMENT
Background: A Request for Bid was released on August 20, 2008 for the 115 KV Radial Feed
Transmission Line Pole Replacement.
The Bid Notice was published twice in the Ukiah Daily Journal, mailed to those listed on the City's
Qualified Contractors list that hold a C-10 State of California Contractors License (24 total), and
posted on the City's website. Bid documents were also mailed to fifteen of the Northern California
Builders Exchanges.
A mandatory bid walk was held on September 3, 2008, with only a total of three contractors
attending.
The bid opening took place at 2 p.m. on September 24`h, 2008 at City Hall. Only one bid was
received in the amount of $139,000.00, from TADES, Inc. located in Tucson, Arizona.
Discussion: Staff recommends the bid be rejected for the following reasons: 1. The bid amount
exceeds the Department's 2008/2009 budget allocation for this work ($50,000) and, 2. Having one
responsive bidder significantly over budgeted estimate, Staff is not confident that this is a
competitive bid price for the subject work.
Fiscal Impact:
❑ Budgeted FY 08/09 ❑ New Appropriation Not Applicable Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested
Recommended Action(s): Reject bid received in the amount of $139,000 for 115 KV Radial Feed
Transmission Line Pole Replacement and direct staff to investigate available options.
Alternative Council Option(s): Provide further direction to staff.
Citizens advised: N/A
Requested by: Mel Grandi, Public Utilities Director
Colin Murphey, Electric Division Supervisor
Prepared by: Mary Parker, Purchasing and Warehouse Assistant, Mary Horger, Purchasing
Supervisor
Coordinated with: Jane Chambers, City Manager
Approved:
lut-
Ja Chambers, City Manager
J
ITEM NO.:
MEETING DATE:
�Yty o/ 2iki,jh
AGENDA SUMMARY REPORT
7e
October 15, 2008
SUBJECT: AWARD AGREEMENT FOR TREE TRIMMING AT VARIOUS LOCATIONS IN
THE CITY OF UKIAH TO ASPLUNDH TREE EXPERT COMPANY IN THE AMOUNT NOT
TO EXCEED $150,000 FOR THE FISCAL YEAR 2008/2009.
Background: A Request for Bid was released on August 27, 2008 for Tree Trimming at Various Locations
for the City of Ukiah. This work is required to trim trees within close proximity of high voltage lines for the
City's Electric Utility Department.
The bids were sent to eighteen (18) Tree Trimming Contractors, including those on the City's Qualified
Contractors list, and posted to the City's website. Bid documents were also sent to fifteen of the Northern
California Builders Exchanges.
Bids were opened on September 23rd, 2008, with three bidders responding. A copy of the Bid Tabulation for
Council's review is attached to this document.
Discussion: Submitted for the City Council's consideration and action is Staffs recommendation that the
Agreement to provide services to trim trees at various locations in the City of Ukiah be awarded to Asplundh
Tree Expert Company in the amount of not to exceed $150,000.00 for the fiscal year 2008/2009. Asplundh
bid an hourly rate per man hour of $57.90, which includes all labor and equipment. Contractor will use a
minimum of a three man crew when performing this work.
Funds for this work are budgeted for the 08/09 fiscal year and are currently available.
Fiscal Impact:
Budgeted FY ❑ New ❑ Not Applicable F]Budget Amendment
08/09 Appropriation Required
Amount Budgeted Source of Funds (title and #) Account Number Add] Aoorooriation Rea
$150,000.00 Elec. Utility, Contractual Svcs 800.3728.250.000 N/A
Recommended Action(s): Award Agreement for Tree Trimming at Various Locations in the City of
Ukiah in the amount not to exceed $150,000.00 for the fiscal year 2008/2009 to Asplundh Tree Exp
Company.
Alternative Council Option(s): Reject all bids and provide direction to staff.
Citizens advised: N/A
Requested by: Mary Horger, Purchasing Supervisor
Colin Murphey, Electric Supervisor, and Mel Grandi, Public Utilities Director
Prepared by: Mary Parker, Purchasing Assistant
Coordinated with: Jane Chambers, City Manager
Attachments: 1 — Bid Results
Approved:
the Chambers, City Manager
Tree Trimming at Various Locations for the City of Ukiah
Owner: Citi
of Ukiah
Asplundh Tree West Coast Arborists,
Bid Opening: 09/23/08 Expert Co. Inc. —Davey Tree Surgery
4676 East Waterloo 2200 E Via Burton 2617 S Vasco Road
Stockton, CA 95215 Anaheim, CA 92806 Livermore, CA 94550
US US US
Bidder Status: Valid Bidder Status: Non- Bidder Status: Valid
Responsive
Trimminq
...Q
R�
S
:.
1
Unit of
Unit
Item #
Item Description
QTY
Measure
Price
Item Tota!
Unit Price
Item Total
Unit Price
Item Total
TREE TRIMMING, INCLUDING ALL LABOR
AND EQUIPMENT, FOR AN HOURLY
RATE BASED ON A THREE (3) PERSON
1
CREW.
1
HR
$57.90
$57.90
$60.00
$60.00
$64.00
$64.00
Bid
$57.90
$60.00
564.00
Total Bid Amount
$57.90
$60.00
$64.00
...Q
R�
S
:.
1
ITEM NO.: 7f
MEETING DATE:
AGENDA SUMMARY REPORT
October 15, 2008
SUBJECT: REPORT EXPENDITURE FOR EMERGENCY PURCHASE OF SODIUM
HYPOCHLORITE SOLUTION FOR THE WASTEWATER TREATMENT PLANT FROM
CHEM -QUIP IN THE AMOUNT OF $5,963.00.
Background: Pursuant to the requirements of Section 1522 of the Municipal Code, this report is being
submitted to the City Council to advise of the purchase of four totes of Sodium Hypochlorite Solution for the
City's Wastewater Treatment Plant. This action was necessitated by the failures of both storage tanks at
the plant and the loss of chemical required for disinfection of plant effluent. Chem -Quip was the only
supplier able to provide the chemical on short notice in the quantity and containers required. The total
indicated includes a refundable deposit of $3,300.00 on the totes, of which $2,475.00 was credited back to
the City on September 25, 2008.
Discussion:
Fiscal Impact:
❑X Budgeted FY 08/09 New Appropriation Not Applicable D Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested
$343,135 WWTP/ Chemicals 612-3580-520-000 none
Recommended Action(s): Receive report on expenditure for chemical purchase in the amount
of $5963.00 from Chem Quip, Inc.
Alternative Council Option(s): N/A
Citizens advised: N/A
Requested by: Andrew T. Luke, Lead Senior WWTP Operator
Prepared by: Andrew T. Luke, Lead Senior WWTP Operator
Coordinated with: Tim Eriksen, Public Works Director and Jane Chambers, City Manager
Attachments:
�/� �/7
Approved: yU �-/�--(�fi
J� Ve Chambers, City Manager
V
ITEM NO.: 7g
MEETING DATE: October 15, 2008
r 't� ri ,.�� •n�,�t.,n
AGENDA SUMMARY REPORT
SUBJECT: REQUEST FOR BUDGET AMENDMENT IN THE AMOUNT OF $26,850 FOR
PROFESSIONAL SERVICES CONTRACT WITH RFS UTILITY CONSULTING
PREVIOUSLY APPROVED BY THE CITY COUNCIL FOR SERVICES SUPPORTING
THE UKIAH ELECTRIC UTILITY DEPARTMENT WITH THE NORTH AMERICAN
ELECTRIC RELIABILITY CORPORATION RELIABILITY'S STANDARDS
COMPLIANCE
Background: On January 16, 2008 and on May 7, 2008 Council approved and awarded professional
services contracts to RFS Utility Consulting, Inc. for reliability compliance assessment, reporting and
personnel training activities to meet the requirements of the North American Electric Reliability Corporation
(NERC). The January 16, 2008 contract award, in the amount of $13,200, completed the required reliability
assessment and associated reporting for Ukiah's Cyber Security, Sabotage Reporting and Under -
Frequency Load Shedding programs. The May 5, 2008 contract award, in the amount of $13,650, corrected
the identified deficiencies through Department policy changes, personnel certification training and additional
NERC reporting. The work activities were completed in Fiscal Year 08-09.
Discussion: With the contracts awarded in Fiscal Year (FY) 07-08 and the work being completed in FY 08-
09, a funding "carried over" to the 08-09 FY was necessary to insure availability of funds for contract
payment. This was not done. As a result, the approved, unspent, funds need to be brought forward through
a budget amendment in the amount of $26,850. No additional funding is being requested above the
originally approved levels.
Fiscal Impact:
Budgeted FY 08/09F-1 Fxl
New Appropriation Not Applicable Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Acct Number Addit. Appropriation Requested
$0 Fund 800/801 Electric Fund Balance 800.3733.250.000 $26,850.00
Recommended Action(s): The City Council approve the budget amendment in the amount of
$26,850 transferred from available funds in the 800/801 Fund.
Alternative Council Option(s): Reject request and provide direction to Staff
Citizens advised: NA
Requested by: Mel Grandi, Director of Electric Utilities
Prepared by: Mel Grandi, Director of Electric Utilities
Coordinated with: Gordon Elton, Finance Director and Jane Chambers, City Manager
Attachments: 1 —Agenda Summary Report 11A—January 16, 2008
2 - Agenda Summary Report 11A— May 7 2008
Approved: N� ---
#eChambers, City Manager
ATTACHMENT_
ITEM NO: Ila
MEETING DATE: January 16, 2008
AGENDA SUMMARY REPORT
SUBJECT: AWARD PROFESSIONAL SERVICES CONTRACT TO RFS UTILITY
CONSULTING, INC. FOR CONSULTING SERVICES SUPPORTING THE CITY OF
UKIAH'S ELECTRIC DEPARTMENT WITH NORTH AMERICAN ELECTRIC
RELIABILITY CORPORATION RELIABILITY STANDARDS COMPLIANCE AND
AUTHORIZE BUDGET AMENDMENT IN THE AMOUNT OF $13,200
BACKGROUND: As required by North American Electric Reliability Corporation (NERC), on June
4, 2007 the City of Ukiah (City) electric department registered with the Western Electricity
Coordinating Council (WECC) as a Distribution Provider and a Load Serving Entity. As a
Distribution Provider and a Load Serving Entity, the electric department must meet the applicable
requirements of 19 NERC reliability standards in 2007 and an additional 6 NERC reliability
standards in 2008. The WECC has the authority to impose monetary sanctions against any
registered utility that does not meet these reliability standards.
On September 4, 2007, the City entered into a professional services contract with RFS Consulting
Inc., (RFS) in the amount of $4,900 to perform an assessment of the electric department's
compliance with 2007 and 2008 reliability standards and provide a written report of found
deficiencies and recommended actions to correct the deficiencies. RFS has completed the
assessment and submitted the report.
The assessment found deficiencies in the procedures the electric department uses to identify and
report suspected sabotage incidents, protection of critical cyber facilities, and procedures for
testing and maintaining under -frequency load shedding relays. These deficiencies result from the
lack of written procedures that explicitly meet the requirements of the reliability standards.
Continued on nage 2
RECOMMENDED ACTION: Award Professional Services Contract to RFS Utility Consulting, Inc.
for supporting the City of Ukiah's Electric Department with North American Electric Reliability
Corporation (NERC) reliability standards compliance on Cyber Security, Sabotage Reporting and
Under -Frequency Load Shedding and authorize budget amendment in the amount of $13,200.
ALTERNATIVE COUNCIL OPTIONS: Redirect Staff.
FUNDING: From To
Amount Budgeted Account Number Account Number Additional Funds Requested
None 800/801 800.3733.250.000 $13,200
Fund Balance
Citizens Advised: NA
Requested by: Mike Keller, Interim Electric Director
Prepared by: Liz Kirkley, Electrical Distribution Engineer
Coordinated with: Pat Thompson, Interim City Manaqer
CURRENT ISSUE: The Electric Department has asked RFS and R. W. Beck to submit proposals
for developing the procedures that will meet the requirements of the applicable reliability standards
and remove any deficiencies. RFS has proposed (Attachment 1) to do the work for $175 per hour
with a maximum amount not to exceed of $13,200. R.W. Beck has proposed to do the work for
approximately $182 per hour with a maximum not to exceed of $75,491. The extreme difference in
the "not to exceed" amount results in RFS familiarity with the assessment (R.W. Beck would have
to repeat some of this work in order to become familiar with proposed effort), and that RFS is doing
very similar work for other small public utilities in California resulting in economies of scale.
Staff recommends awarding a Professional Services Contract to RFS Consulting, Inc. for
supporting the City of Ukiah's Electric Department with the NERC reliability standards compliance
on Cyber Security, Sabotage Reporting and Under -Frequency Load Shedding. Staff further
recommends Council authorize a budget amendment transferring $13,200 from Fund 800/801
Fund Balance to Account Number 800.3733.250.000 for this work.
HISTORY: NERC is responsible for improving the reliability and security of the bulk power system
in North America. To achieve that, NERC develops and enforces reliability standards; monitors the
bulk power system; assesses future adequacy; audits owners, operators, and users for
preparedness; and educates and trains industry personnel. NERC is a self-regulatory organization
that relies on the diverse and collective expertise of industry participants. As the Electric Reliability
Organization, NERC is subject to audit by the U.S. Federal Energy Regulatory Commission and
governmental authorities in Canada.
WECC is responsible for coordinating and promoting electric system reliability. In addition to
promoting a reliable electric power system in the Western Interconnection, WECC will support
efficient competitive power markets, assure open and non-discriminatory transmission access
among members, provide a forum for resolving transmission access disputes, and provide an
environment for coordinating the operating and planning activities of its members as set forth in the
WECC Bylaws.
The WECC region encompasses a vast area of nearly 1.8 million square miles. It is the largest and
most diverse of the eight regional councils of NERC. WECC's service territory extends from
Canada to Mexico. It includes the provinces of Alberta and British Columbia, the northern portion of
Baja California, Mexico, and all or portions of the 14 western states in between. Transmission lines
span long distances connecting the verdant Pacific Northwest with its abundant hydroelectric
resources to the and Southwest with its large coal-fired and nuclear resources. WECC and the
nine other regional reliability councils were formed due to national concern regarding the reliability
of the interconnected bulk power systems, the ability to operate these systems without widespread
failures in electric service, and the need to foster the preservation of reliability through a formal
organization.
ATTACHMENT I
PROPOSAL
Number: 2007-06
Dated: November 30, 2007
RFS UTILITY CONSULTING, INC.
For
CONSULTING SERVICES
Supporting the
City of Ukiah Electric Utility Department
with
NERC Reliability Standards Compliance
on
Cyber Security
Sabotage Reporting
Underfrequency Load Shedding
RFS Utility Consulting 1 1/9/2008
Proprietary and Confidential
OVERVIEW:
The Electric Utility Department of the City of Ukiah (The Utility Department) has recently
completed a self-assessment of their compliance with applicable NERC/WECC
Reliability Standards. This assessment had identified compliance violations with some
Reliability Standards, including five standards: CIP-001-0 addressing Sabotage
Reporting, CIP-002-1 addressing Cyber Security, PRC -007-0, PRC -008-0, and PRC -
009 -0, addressing Under -Frequency Load Shedding (UFLS Reliability Standards). The
Utility Department has prepared and submitted to the Western Electricity Coordinating
Council (WECC) its Mitigation Plans that will bring them into compliance with the
Reliability Standards (Mitigation Plans). These Mitigation Plans require the Utility
Department to develop and implement business processes and documentation (Utility
Standards) by identified milestone dates.
This proposal is for RFS Utility Consulting Inc. (RFS) to provide consulting services and
support to the Utility Department for the development and implementation of the Utility
Standards.
OBJECTIVES:
The primary objective is for the Utility Department to achieve compliance with the
requirements of the Sabotage, Cyber Security, and UFLS Reliability Standards and the
Mitigation Plans by developing and implementing Utility Standards.
RFS will provide consulting services to the Utility Department in developing and
implementing the Utility Standards so as to minimize the impact of this effort on the day-
to-day operation of the electric utility.
RFS, to the extent possible, will work directly with the Utility Department in developing
and implementing the standards and related documents.
APPROACH:
RFS will enter into a Consulting Services Agreement with the City of Ukiah, CA.
RFS will then provide consulting services to the Utility Department and work with their
staff to identify the appropriate procedures that will achieve the objectives.
All work will be completed by March 15, 2008.
RFS Utility Consulting 2 1/9/2008
Proprietary and Confidential
WORK PLAN & BUDGET
ID#
DESCRIPTION
BUDGET
NOTES
1
Prepare a City of Ukiah Procedures
$2,100
document defining the facilities and
contacts necessary to comply with the
Utility's Sabotage Reporting requirements
as defined in NERC Reliability Standard
CIP-001-0.
2
Prepare a City of Ukiah Procedures
$2,100
document defining the methodology used
to identify the assets, then list the
inventory of the Utility's critical assets and
cyber critical assets as defined in NERC
Reliability Standard CIP-002-1.
3
Develop Operating Standard for reporting
$3,000
UFLS Program Data to WECC as required
by PRC -007-0 and associated mitigation
plan.
4
Develop Maintenance Standard for
$3,000
Maintenance & Testing of UFLS
Equipment as required by PRC -008-0 and
associated mitigation plan.
5
Develop Engineering Standard for analysis
$3,000
of UFLS Program after an OF event as
required by PRC -009-0 and it's associated
mitigation plan
TOTAL BUDGET
$13,200
FEE & PAYMENT TERMS
RFS's estimated fee for the consulting services is $13,200 including all expenses.
RFS will invoice the City of Ukiah on a lump sum basis upon completion of the items
stated above. The City of Ukiah will pay RFS upon completion of the items stated above
to their satisfaction.
CONCLUSION:
This approach to meeting the objectives of the City of Ukiah's Electric Utility Department
will provide a timely and cost effective result for the City of Ukiah.
RFS Utility Consulting 3 1/9/2008
Proprietary and Confidential
ATTACHMENT
ITEM NO: 11a
MEETING DATE: May 7, 2008
AGENDA SUMMARY REPORT
SUBJECT: AWARD PROFESSIONAL SERVICES CONTRACT TO RFS UTILITY
CONSULTING, INC. FOR SUPPORT IN ACHIEVING COMPLIANCE WITH NERC
STANDARDS, CORRECTING ALLEGED VIOLATIONS, AND SUBMITTING SELF
CERTIFICATION DOCUMENTS AS REQUIRED BY WESTERN ELECTRIC
COORDINATING COUNCIL (WECC); AND AUTHORIZE BUDGET AMENDMENT IN
THE AMOUNT OF $13,650
Background: As required by North American Electric Reliability Corporation (NERC), on
June 4, 2007, the City of Ukiah electric department registered with the Western Electric
Coordinating Council (WECC) as a Distribution Provider and a Load Serving Entity. Under
these agencies, the electric department must meet the applicable requirements of 19
NERC reliability standards in 2007 and an additional 6 NERC standards in 2008. The
WECC has the authority to impose monetary sanctions against any registered utility that
does not meet these reliability standards.
In January 2008, the City entered into a contract with RFS Utility Consulting, Inc. for similar
support with respect to these new standards. More specifically the initial contract work
was to cure deficiencies in the reporting of suspected sabotage incidents, protection of
critical cyber facilities, and procedures for testing and maintaining under -frequency load
shedding relays.
Continued on Daoe 2
RECOMMENDED ACTION: 1) Award a Professional Services Contract to RFS Utility
Consulting, Inc. to support the City of Ukiah's Electric Department with North
American Electric Reliability Corporation (NERC) in complying with standards in the
areas of mitigation plan completion, training and preparation of Self Certification
forms; 2) Authorize budget amendment in the amount of $13,650 for same using
Fund 800/801 Fund Balance.
ALTERNATIVE COUNCIL OPTIONS: The Council could direct the new Interim Director to
pursue this work, but the deadlines are at hand and it is important to have the work
completed immediately in order to avoid potential fines.
FUNDING:
Amount Budgeted From Acct No. To Acct No. Additional Funds Requested
None 800/801 800.3733.250.000 $13,650
Fund Balance
Requested by: Pat Thompson, and Mel Grandi, Interim Electric Director
Prepared by: Pat Thompson, Interim City Manager
Coordinated with: Liz Kirley, Electrical Distribution Engineer
Attachments: 1. RFS Utility Consulting Inc Proposal
Approved:
Pat Thompson, Interim City Manager
The current contract will further assist the City in clearing alleged violations, revising
mitigation plans to correct the violations, training personnel in new Operations Guideline
procedures as required by NERC and preparing Self Certification forms. Interim Director
Mike Keller was originally planning to work on these items but due to his limited hours
under the PERS retirement system, he focused his efforts on critical capital improvement
projects that the Council wanted accomplished. Since RFS is prepared and qualified to
perform this work for a reasonable fee, it is prudent to enter into the proposed contract and
have this work performed timely to avoid penalties.
In the previous agenda staff report it was documented that RW Beck was also asked to bid
on the contract but offered a higher hourly rate and a substantially higher overall cost
projection due to their lack of familiarity with such an assessment.
SUL
www.ffsutilityconsulting.com
737 Union Street San Francisco, CA 94133
Office: (415 722-4768 Fax: (415) 986-0883
PROPOSAL
Number: 2008-06
Dated: April 30, 2008
RFS UTILITY CONSULTING, INC.
For
CONSULTING SERVICES
Supporting the
City of Ukiah Electric Utility Department
with
NERC Reliability Standards Compliance
Page 1 of 3
INC.
UTILITY I
www.rfsutilityconsulting.com
NSULTING INC.
737 Union Street San Francisco, CA 94133
Office: (415 722-4768 Fax: (415) 986-0883
OVERVIEW:
The Electric Utility Department of the City of Ukiah (The Utility Department) and RFS
Utility Consulting Inc. (RFS) completed a self-assessment of the utility's compliance with
applicable North America Electric Reliability Council (NERC)/Western Electric
Coordinating Council (WECC) Reliability Standards in November 2007.
The Utility Department prepared and submitted its Mitigation Plans to WECC to correct
several deficiencies in Utility Operating procedures that would bring them into
compliance with the Reliability Standards. RFS is currently providing services to the
Utility Department to prepare four Operations Guidelines (Contract 2007-08) that would
complete the actions stated in the Mitigation Plans. However, these same Mitigation
Plans have expired due to the documents not being finalized by the Utility Department,
causing the City to receive a Notice of Alleged Violation from WECC.
This proposal is for RFS Utility Consulting Inc. (RFS) to provide consulting services and
support to the Utility Department to correct the alleged violations and to submit the
annual self certification documents as required by WECC in behalf of the Utility
Department.
OBJECTIVES:
The primary objective is for the Utility Department to achieve compliance with the NERC
Reliability Standard requirements by clearing the alleged violations and to submit the
required documentation for Self Certification.
RFS will provide consulting services to the Utility Department to interpret WECC alleged
violations, take action to clear the violations, and submit the documentation to provide
evidence of compliance and Self Certification of the NERC Reliability Standards.
RFS, to the extent possible, will work directly with WECC and avoid disruption to the
Utility Department's routine business operations while accomplishing these objectives.
APPROACH:
RFS will enter into a Consulting Services Agreement with the City of Ukiah, CA.
RFS will then provide consulting services to the Utility Department and work with their
staff to clear the violations, provide the necessary documentation, and train the
appropriate personnel to achieve the objectives.
All work will be completed by June 30, 2008.
Page 2 of 3
RFS UTILITY CONSULTING INC.
www, rfsutilityconsulting. com
737 Union Street San Francisco, CA 94133
Office: (415 722-4768 Fax: (415) 986-0883
WORK PLAN & BUDGET
ID#
DESCRIPTION
BUDGET
NOTES
1
Contact WECC and clarify the actions
$350
This action must be
required to correct the items listed in the
done immediately to
Notice of Alleged Violation Notice received
acknowledge receipt
on April 7, 2008.
of the violation.
2
Prepare revised Mitigation Plans to correct
$700
This action must be
the violations. Submit the Mitigation Plans,
expedited to comply
WECC forms, and supporting documents
with the Compliance
to WECC.
Enforcement Program
3
Submit Mitigation Plan Completion forms
$1,400
Upon completion of
and the supporting documentation to
the work stated in
WECC's Compliance Enforcement
RFS Proposal 2007 -
Program auditors.
08.
4
Train the appropriate Utility Department
$2,800
Must be completed
personnel on the new Operations
prior to submitting
Guideline procedures as required by the
compliance forms.
NERC Reliability Standards.
5
Prepare Self Certification forms and gather
$8,400
Documentation must
the documentation necessary to achieve
be provided for each
Self Certification on the NERC Reliability
Reliability Standard.
Standards.
TOTAL BUDGET
$13,650
FEE & PAYMENT TERMS
RFS's estimated fee for the consulting services is $13,650 including all expenses.
RFS will invoice the City of Ukiah upon completion of the items stated above. The City of
Ukiah will pay RFS upon completion of the items stated above to their satisfaction.
CONCLUSION:
This approach to meeting the objectives of the City of Ukiah's Electric Utility Department
will provide a timely and cost effective result for the City of Ukiah.
Robert F. Streich
President, RFS Utility Consulting, Inc.
Page 3 of 3
Date:
RFS Utility Consulting Inc.
737 Union Street
San Francisco, CA 94133
(415)722-4768
bostrike@comcast.net
Name / Address
City of Ukiah
Pat Thempson, City Manager
411 West Clay Street
Ukiah, CA 95482
Estimate
Date
Estimate #
4/29/2008
7
Project
Description
Hours
Rate
Total
Contact WECC and clarify actions required to correct the items listed in WECC's "Alleged
2
175.00
350.00
Violations of NERC Reliability Standards Notice" received by City of Ukiah on April 7,
2008.
Prepare Mitigation Plans and WECC forms to correct the alleged violations and deliver to
4
175.00
700.00
City of Ukiah for submittal.
Gather and/or prepare documents required to achieve compliance with WECC Reliability
48
175.00
8,400.00
Standard Self Certification.
Prepare Self Certification forms and deliver to City of Ukiah for submittal to WECC to
8
175.00
1,400.00
correct "Notice of Self Certification Non -Submittal" received on April 28, 2008.
Train City of Ukiah Electric Dept personnel on Operations Guidelines in order to comply
16
175.00
2,800.00
with NERC Reliability Standards
Total
$13,650.00
ITEM NO.: 7h
MEETING DATE: October 15, 2008
Ci[rl a/ '71l'iirli
AGENDA SUMMARY REPORT
SUBJECT: AWARD OF BID FOR PURCHASE OF 3000 GALLONS OF ALUMINUM
CHLORHYDRATE TO STERLING WATER TECH OF COLUMBIA, TN @ $4.74 /
GALLON FOR AN APPROXIMATE TOTAL AMOUNT OF $14,220.00, PLUS TAX
Background: Submitted for the City Council's consideration and action is staff's recommendation that the
purchase of approximately 3000 gallons of Aluminum Chlorhydrate be awarded to Sterling Water Tech at
the unit price of $4.74 / gallon for an approximate total cost of $14,220.00, plus tax. Aluminum Chlorhydrate
is used at the Water Treatment Plant in the filtration units as a coagulant to facilitate the removal of
particulates from the raw water.
Requests for bids were sent to ten qualified suppliers with Sterling Water Tech being the only respondent.
The bid received this year is less than that of the sole bidder from last year which was bid at $5.36/gallon.
Fiscal Impact:
0 Budgeted FY 08/09 171 New Appropriation Not Applicable Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested
$40,000.00 Water Production and Storage 820.3908.520.000
Recommended Action(s):
Approve bid from and award the contract to purchase to Sterling Water Tech in the amount of
$14,220.00, plus tax, for 3,000 gallons of Aluminum Chlorhydrate.
Alternative Council Option(s):
Reject bid and provide staff with direction
c tizens advised:
Requested by: Tim Eriksen, Director of Public Works
Prepared by: Alan Jamison, Water Treatment Plant Supervisor
Coordinated with: Jane Chambers, City Manager
i
Approved:
Jae ambers, City Manager
J
c-illj of 'ZIkiah
ITEM NO.: 7l
MEETING DATE:
AGENDA SUMMARY REPORT
October 15, 2008
SUBJECT: AWARD PURCHASE OF LIQUID POLYMER ALKYLAMINE TO ASHLAND, INC.
AT THE UNIT PRICE OF $0.93 PER POUND FOR AN APPROXIMATE TOTAL
AMOUNT OF $55,800 PLUS TAX.
Background: Submitted for the City Council's consideration and action is staff's recommendation
that the purchase of approximately 60,000 pounds of Liquid Polymer Alkylamine, Praestol 193K,
be awarded to Ashland, Inc. in the amount of $0.93 per pound of material for an approximate total
amount of $55,800 plus tax.
Bids for this material were requested from ten firms. Three responsive bids and two no -bids were
received. The lowest responsible bidder is Ashland, Inc. at a base bid of $0.93 per pound of Liquid
Polymer Alkylamine, Praestol 193K. Refer to the attached summary table for a complete listing of
bid amounts.
Discussion: The material will be used at the City's Wastewater Treatment Plant as a coagulant for
the treatment of wastewater effluent in the Advanced Waste Treatment process units.
Fiscal Impact:
X❑ Budgeted FY 08/09 ❑ New Appropriation ❑ Not Applicable Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addtl. Appropriation Requested
$343,135.00 WWTP, Chemicals 612.3580.520.000 N/A
Recommended Action(s): Award The Purchase Of Approximately 60,000 pounds of Liquid Polymer
Alkylamine, Praestol 193K To Ashland, Inc. At The Unit Price Of $0.93 Per pound For An Approximate
Total Payment Of $55,800 plus tax.
Alternative Council Option(s): Reject all bids and provide direction to Staff.
Citizens advised: N/A
Requested by: -.Tim Eriksen, Director of Public Works, Ann Burck, Water -Utilities -Project Engineer
Prepared by: William Pounders, Wastewater Treatment Plant Supervisor
Coordinated with: Jane Chambers, City Manager
Attachments: 1 — Bid Tabulation
Approved: '&u
J e Chambers, City Manager
ATTACHMENT /
CIS ux .AH
F �
300 Seminary Avenue
Ukiah, California 95482
COMPANY
BID TABULATION
For October 1, 2008 Bid Opening
LIQUID POLYMER - ALKYMINE
(APPROXIMATELY 60,000 POUNDS)
UNIT PRICE APPROX. EXTENDED $
1. ASHLAND INC. $ .93 per Ib. $55,800.00 plus tax
1500 Pinecroft Rd., Ste. 300 (Shipping included.)
Greensboro, NC 27407
2. CIBA SPECIALTY CHEMICALS $ .83 per Ib. $49,800.00 plus tax
PO Box 820 Shipping: $ .18 per Ib. $10,800.00
Suffolk, VA 23439 Total: $60,600.00 plus tax
3. NALCO COMPANY $1.14 per Ib. $68,400.00 plus tax
1601 West Diehl Road
Naperville, IL 60563-1198
4. STERLING WATER TECH., LLC NO BID
PO Box 602
Columbia. TN 38402
5. UNIVAR USA, INC. NO BID
8201 Soth 212th Street
Kent. WA 98032-1994
ITEM NO.: 7i
MEETING DATE: October 15, 2008
City of 'ZJk-Jah
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION REMOVING ON -STREET PARKING AND
ESTABLISHING BUS LOADING ZONES ON NORTH DORA STREET BETWEEN WALNUT
AVENUE AND GROVE AVENUE
Background: City Council action is required to establish no parking zones for bus stops.
Discussion: Dan Baxter, Mendocino Transit Authority, requested establishment of bus loading zones along
North Dora Street between Walnut Avenue and Grove Avenue in order to provide service to this
neighborhood. (location map, Attachment 2). The proposed bus stops will provide a beneficial service for
residents. The net result of the proposed action will be the loss of four on -street parking spaces. The Traffic
Engineering Committee (TEC) reviewed this request and recommends approval to the City Council.
Staff sent a letter to the adjacent property owners notifying them of the proposed bus stops.
Fiscal Impact:
Budgeted FY 08/09 1-1 New Appropriation Fx_� Not Applicable 1-1 Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addtl. Appropriation Requested
Recommended Action(s): Adopt resolution removing on -street parking and establishing bus loading
zones along North Dora Street between Walnut Avenue and Grove Avenue.
Alternative Council Option(s): Do not adopt resolution and provide direction to staff.
Citizens advised: Dan Baxter, MTA; Lucy Haines; Bob Mcasey, Donald R niff, Dolores Carrick
Requested by: Tim Eriksen, Director of Public Works / City Engineer
Prepared by: Rick Seanor, Deputy Director of Public Works
Coordinated with: Jane Chambers, City Manager
Attachments: 1. Resolution for Adoption
2. Location Map
Approved: 'I^ (r.KGcw tt.�_,
J e Chambers, City Manager
RESOLUTION NO. 2008- Attachment # i
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
REMOVING ON -STREET PARKING AND ESTABLISHING
NO PARKING ZONES / BUS LOADING ZONES ALONG NORTH DORA STREET
BETWEEN WALNUT AVENUE AND GROVE AVENUE
WHEREAS, the City Council may by resolution designate portions of streets upon which
the standing, parking, or stopping of vehicles is prohibited or restricted pursuant to
Article 11, Chapter 1, Division 8 of the Ukiah City Code; and
WHEREAS, the provisions of Sections 21458 and 22500 of the California Vehicle Code
permit the stopping of buses in a red zone marked or posted as a bus loading zone; and
WHEREAS, the Traffic Engineering Committee (Traffic Engineer) considered the request
from Mr. Dan Baxter, Mendocino Transit Authority, to establish "No Parking Zones / Bus
Loading Zones" within the City of Ukiah; and
WHEREAS, the Traffic Engineer recommends the request regarding these "No Parking
Zones / Bus Loading Zones".
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the Ukiah City Council does
establish "No Parking Zones / Bus Loading Zones" on North Dora Street, east side and
west side, between Walnut Avenue and Grove Avenue.
PASSED AND ADOPTED this 15th day of October, 2008 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Linda Brown, City Clerk
Douglas F. Crane, Mayor
Resolution No. 2008 -
Page 1 of t
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ITEM NO.: 7k
MEETING DATE: October 15, 2008
City ol"'Zjf,'{ah
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION REMOVING ON -STREET PARKING AND
ESTABLISHING BUS LOADING ZONES ON CLARA AVENUE BETWEEN SIDNIE STREET
AND ORCHARD AVENUE
Background: City Council action is required to establish no parking zones for bus stops.
Discussion: Dan Baxter, Mendocino Transit Authority (MTA), requested establishment of new bus loading
zones along Clara Avenue between Sidnie Street and Orchard Avenue in order to provide service to this
neighborhood. (location map, Attachment 2). The proposed bus loading zones will provide a beneficial
service for residents. The net result of the proposed action will be the loss of three on -street parking
spaces. There is an existing no parking zone on the north side of Clara Avenue; however, the no parking
zone is too short for the MTA buses. Mr. Baxter requested that this no parking zone be extended by 25
feet.
The Traffic Engineering Committee (TEC) reviewed this request and recommends approval to the City
Council.
Staff spoke to the managers for the adjacent properties regarding the proposed bus loading zones. Neither
property manager objected to the proposed bus loading zones.
Fiscal Impact:
Budgeted FY 08/09 ❑ New Appropriation X❑ Not Applicable Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addtl. Appropriation Requested
Recommended Action(s): Adopt resolution removing on -street parking and establishing bus loading
zones along Clara Avenue between Sidnie Street and Orchard Avenue.
Alternative Council Option(s): Do not adopt resolution and provide direction to staff.
Citizens advised: Dan Baxter, MTA
Requested by: Tim Eriksen, Director of Public Works / City Engineerz
Prepared by: Rick Seanor, Deputy Director of Public Works R -
Coordinated with: Jane Chambers, City Manager f" j�
Attachments: 1. Resolution for Adoption
2. Location Man
Approved:
J ne Chambers, City Manager
RESOLUTION NO. 2008- Attachment # Z
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
REMOVING ON -STREET PARKING AND ESTABLISHING
NO PARKING ZONES. / BUS LOADING ZONES ALONG CLARA AVENUE BETWEEN
SIDNIE STREET AND ORCHARD AVENUE
WHEREAS, the City Council may by resolution designate portions of streets upon which
the standing, parking, or stopping of vehicles is prohibited or restricted pursuant to
Article 11, Chapter 1, Division 8 of the Ukiah City Code; and
WHEREAS, the provisions of Sections 21458 and 22500 of the California Vehicle Code
permit the stopping of buses in a red zone marked or posted as a bus loading zone; and
WHEREAS, the Traffic Engineering Committee (Traffic Engineer) considered the request
from Mr. Dan Baxter, Mendocino Transit Authority, to establish "No Parking Zones / Bus
Loading Zones" within the City of Ukiah; and
WHEREAS, the Traffic Engineer recommends the request regarding these "No Parking
Zones / Bus Loading Zones".
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the Ukiah City Council does
establish "No Parking Zones / Bus Loading Zones" on Clara Avenue, north side and south
side, between Sidnie Street and Orchard Avenue.
PASSED AND ADOPTED this 15th day of October, 2008 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Linda Brown, City Clerk
Douglas F. Crane, Mayor
Resolution No. 2008 -
Page 1 of 1
ITEM NO.: 71
MEETING DATE: October 15, 2008
City cY'g1ki"h
AGENDA SUMMARY REPORT
SUBJECT: REPORT TO THE CITY COUNCIL REGARDING THE PURCHASE OF TWO
AUTOCAD WORKSTATIONS FOR THE ELECTRIC UTILITY DEPARTMENT
IN THE AMOUNT OF $7,466.07.
Pursuant to the requirements of Section 1522 of the Municipal Code, staff is filing with the City
Council this open market purchase report regarding the purchase of two AutoCad computer
workstations and associated equipment. The workstations will be used by the Electric Utility
Department's estimating and design group to map, design and analyze the City's electric system.
Additionally, the equipment provides the increased processing and storage capacity needed for
software updates and more advanced functionality of currently used software.
The two replaced computers will be utilized in lower demanding applications within the
Department.
The purchasing officer shall maintain a permanent public record for a period of one year from
the date of this purchase. Additional information include:
1. Sole source manufacture: Dell Computer Inc.
2. Units designed for engineering applications.
3. Amount of purchase: $7,466.07
4. Supplier: Dell Marketing
5. Fund Number: 800.3733.690.000
6. Purchase Number: 038601
Fiscal Impact:
Budgeted FY 08/09 0 New Appropriation ❑ Not Applicable F1 Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addtl. Appropriation Requested
$8,000.00 Electric Department 800.3733.690.000 N/A
Recommended Action(s):
Receive report regarding the purchase of equipment from Dell Marketing for the Electric
Utility Department in the amount of $7,466.07.
Alternative Council ODtionfsl: N/A
Citizens advised: N/A
Requested by: N/A
Prepared by: Mel Grandi, Electric Utility Director
Coordinated with: Mary Horger, Purchasing Supervisor and Steve Butler, IT Supervisor
Approved: .: ' 'nC
J A6 Chambers, City Manager
ITEM NO.: 7m
MEETING DATE: October 15, 2008
AGENDA SUMMARY REPORT
SUBJECT: AWARD OF BID TO MIKE'S PAINTING IN THE AMOUNT OF $9,600 FOR THE
EXTERIOR PAINTING OF THE OBSERVATORY PARK HOUSE AND OFFICE;
APPROVAL OF BUDGET AMENDMENT IN THE AMOUNT OF $17,600 UTILIZING
FUNDS FROM THE SPECIAL PROJECT RESERVE FUND 699.260.007 ALLOCATED
FOR OBSERVATORY PARK BUILDINGS FOR PAINTING ($9,600) AND AN
ADDITIONAL $8,000 FOR WINDOW AND CARPENTRY MATERIALS & SUPPLIES.
Background & Discussion: In an effort to preserve and enhance the structures at Observatory Park
the Community Services Department, in collaboration with the Purchasing Supervisor, released a
Request for Bid for the painting of the exterior of the Observatory Park house and office. This portion of
the project closely follows the replacement of the failing roof and the carpentry repair work to the
structure itself.
The Request for Bid was sent to all qualified contractors and advertised in the Ukiah Daily Journal. The
bid documents were released August 27, 2008 with a mandatory pre-bid conference held on September
11, 2008. The bids closed on September 30, 2008 with a total of four qualified bidders responding. The
lowest bid was submitted by Mike's Painting in the amount of $9,600. Please see attached bid tabulation
sheet for complete bid results. Staff recommends the award of bid to Mike's Painting in the amount of
$9,600.
Funds for repair of the Observatory Buildings were previously allocated in the Special Project Reserve
Fund 699.260.007 and currently total $68,412. Additional work is needed to continue repairs at the
Observatory Park Buildings. The Community Services Department has collaborated with the Purchasing
Supervisor to identify pricing on window replacement and carpentry. These items have existing pricing
that is less than $5,000 per item and therefore do not require a Council approved bid award.
Recommended Action(s): Award bid to Mike's Painting in the amount of $9,600 for the exterior
painting of the Observatory Park House and Office; and authorize a budget amendment in the amount
of $17,600 from the Observatory Park Buildings Special Reserve Fund 699.260.007 to
699.1915.800.009 to complete paint services ($9,600) and window replacement and carpentry
($8,000).
Alternative Council Option(s):
1. Award bid to alternative bidder.
2. Reject all bids and remand staff with further instructions.
Urt¢ens advised: n/a
Requested by: n/a
Prepared by: Maya Simerson and Katie Merz, Community Services Department
Coordinated with: Mary Horger, Purchasing Supervisor
Attachments: 1. Request for Bid
2. Bid Tabulation Sheet
Approved:
J Chambers, City Manager
Subject: Exterior Painting of Observatory Park House
Meeting Date: October 15, 2008
Page 2 of 2
Staff recommends that Council authorize a total budget amendment of $17,600 from special project
reserve account 699.260.007 to operating account 699.1915.800.009 of which $9,600 will provide for the
painting services and $8,000 will provide for window and carpentry materials and services.
Fiscal Impact:
❑ Budgeted FY 08/09 New Appropriation Not Applicable ❑X Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addtl. Appropriation Requested
699.260.007 699.1915.800.009 17,600
Special Project Reserve, Special Project, CS Dept.
Observatory Buildings Observatory Buildings
Company Name:
CITY of UKIAH
300 Seminary Avenue
Ukiah CA. 95482 20 Paees Total
Phone 707-463.6233, Fax 707-463-6234
REQUEST FOR BID
FAX RESPONSE WILL BE ACCEPTED
RETURN THIS FORM DATE: 8/27/2008
THIS IS NOT AN ORDER ZEL E2a94a
BIDS WILL BE RECEIVED UNTIL
1:30 .m., September 17th, 2008
AT THE OFFICE OF THE PURCHASING SUPERVISOR
300 SEMINARY AVE. CITY ar UKIAH
BY: Mary Horger
club AKE REQUESTED
QUANTITY
FOR THE FOLLOWING ITEMS: ALL BIDS SHALL BE F.O.B. UKIAH, CA.
DESCRIPTION UNIT PRICE EXTENDED PRICE
]
Provide all necessary materials, equipment and labor to paint the
Lump
exterior of the Observatory House & Office, as per attached
Sum
City of Ukiah specification dated August 27, 2008.
Specify Manufacturer & part number of primer and paint you
will be using:
Manufacturer.
Part Number(s) for Primer.
Part Number(s) for Paint:
REMEMBER:
-Submit written guaranty as requested on Page 6 of specification
with this bid sheet.
-Submit pages 10, 11, 12, and 13 of specification with this bid
sheet.
F.O.B. UKIAH
. Right is reserved to reject any and all bids.
. Right is reserved to accept separate items unless specifically denied by bidder.
.
Right is reserved to reject a bid from any bidder who has previously failed to perform
adequately for the City of Ukiah.
. In CASE OF DEFAULT, the City of Ukiah may procure the items quoted on from other
sources and hold the original bidder liable for any increased costs.
The price, terms, delivery point, and delivery date may individually or collectively be the
basis of the awarding of the bid.
ALL BIDS MUST BE SIGNED.
In submitting the bed, bidder agrees that the bid shall remain open and may not be revoked
or withdrawn for 60 days from the bid due date, unless a different time period is specified
in RFB.
Bidder agrees to perform according to its bid, if the Citys acceptance is
communicated to the bidder within the time specified In number 7 above
REQUEST FOR BID
City of Ukiah
PAINTING THE EXTERIOR
OF THE
OBSERVATORY HOUSE AND OFFICE
August 27, 2008
Bid Due Date
1:30 PM on September 17th, 2008
City of Ukiah Painting the Exterior of the Observatory House & Office - RFB
I. Introduction
City of Ukiah is seeking bids from qualified Contractors to provide all necessary materials,
equipment and labor to paint the exterior of the Observatory Park House and Office, 432 Observatory
Avenue, Ukiah, California.
11. Bid Procedure
PLEASE TAKE NOTICE: This Request for Bid (RFB) is issued as an open market purchase
under Section 1522 of the Ukiah City Code. This is not a formal or informal bid under the
provisions of state law governing RFB's for Public Projects. The procedures governing open market
purchases are at the discretion of the Purchasing Officer and may vary from bid to bid, depending on
the City's needs. The City Code encourages the Purchasing Officer to use modern communications,
including the telephone, e-mail and the intemet, to obtain the lowest possible price, consistent with
the City's needs. The Purchasing Officer does use City bidder's lists when soliciting bids. You may
contact the Purchasing Officer if you would like to be placed on the City's bidder's list.
III. Contact Person
The City has designated Mary Horger, Purchasing Supervisor, as the contact person for
questions related to the work requested. She can be reached by phone at (707) 463-6233, by fax at
(707) 463-6234, or by e-mail at mhor ee r@cityofukiah.com.
IV. Bidder's Conference - Mandatory
A qualified representative of the Contractor is requested to attend a bidder's conference at the
designated date, time and location below. Attendance at this conference is mandatory. Failure to
attend this conference will be just cause for the bid to be rejected as non-responsive.
The purpose of this conference will be to clarify the contents of this bid request in order to
prevent any misunderstanding of the City's position. , Any doubt as to the requirements of this
solicitation or any apparent omission or discrepancy should be presented to the City at this
conference. The City will then determine the appropriate action necessary, if any, and may issue a
written amendment to the bid request. Oral statements or instructions will not constitute an
amendment to this solicitation.
Bid Conference Date: Thursday, September 11th, 2008
Bid Conference Time: 11:00 a.m.
Bid Conference Location: Observatory Park, 432 Observatory Avenue, Ukiah, California
2
City of Ukiah Painting the Exterior of the Observatory House & Office - RFB
V. Bid Submittal Instructions
Bids can be submitted in hardcopy or via fax, Bids are due on or before 1:30 PM, September
17th, 2008 to:
City of Ukiah
Attn: Mary Horger, Purchasing Supervisor
300 Seminary Avenue, Ukiah, CA 95482
Phone: (707) 463-6233, Fax: (707) 463-6234
It will be the sole responsibility of the bidders to have their bids delivered to the City before
the closing hour and date. Late bids will not be considered and will be returned unopened to the
sender.
VI. Scope of Work
The City of Ukiah requests a bid that includes all necessary labor, equipment and materials to
paint the exterior of the Observatory House and Office building.
Dimensions: The approximate dimensions for the house are attached, (please see Attachments A
thru F). Dimensions are for reference only. Contractor is responsible for confirming all dimensions
necessary for accurate bid preparation.
Contractor shall prepare wall surfaces, pressure wash, repair any holes in wall surfaces, and paint
as specified, per these specifications. Safety precautions must be taken as there may be lead based
paint present.
Contractor will paint all areas that have been previously painted. This includes all exterior walls,
doors and window areas, with the exception of the front door on the house and the trim inside the
window panes.
After proper surface preparation, Contractor shall apply one full coat of Benjamin Moore,
Sherman Williams, or Kelly Moore primer on walls, and doors, followed by two coats of Benjamin
Moore, Sherman Williams, or Kelly Moore exterior.
The City will select two colors of paint and provide direction on which areas of the building are
to be painted with each of the colors.
Contractor will be responsible for all over spray on buildings, concrete, windows and vehicles.
Contractor will take whatever steps are necessary to avoid this.
Materials: The Contractor will identify in their bid the manufacturer and part numbers of the
primer and paint they intend on using on this project. If Contractor wishes to offer an equivalent
paint manufacturer, they must obtain written approval from the City of Ukiah 5 working days prior to
bid opening.
3
City of Ukiah Painting the Exterior of the Observatory House & Office - RPB
1. General
All work performed shall be in accordance with this or paint manufacturer's specifications.
Contractor agrees to do all preparation work necessary to paint at his own expense, to furnish all
labor, materials, tools and equipment and to perform all the work required in accordance with
these specifications. Contractor shall take whatever steps are necessary to provide that the
finished job will be as generally accepted by recognized industry standards.
Perform preparation and cleaning procedures in accordance with paint manufacturers'
instructions and as herein specified, for each particular substrate condition. Contractor is
responsible for any preparations required to yield a uniform finished surface.
Remove hardware, hardware accessories, machined surfaces, plates, lighting fixtures, and
similar items in place and not to be finish -painted, or provide surface applied protection prior to
surface preparation and painting operations. Remove, if necessary, for complete painting of
items and adjacent surfaces. Following completion off painting of each space or area, reinstall
removed items. Take precautions to protect all adjacent areas including windows, floors,
furniture, landscaping, etc. from over spray. Contractor shall be solely responsible for any and
all damages extending from painting. Contractor shall restore all damaged property to its
original condition if possible.
Clean surfaces to be painted before applying paint or surface treatments. Exterior surfaces
shall be cleaned using conventional methods such as sand blasting or hydro washing. After blast
cleaning, all surfaces shall be cleaned of any dust, blast particles or residual paint particles prior
to application of any coatings. This shall be accomplished by air blasting, vacuuming, wiping or
other approved method depending on area of structure or substrate material. After hydro
washing, all areas shall be allowed to dry prior to coating application. Surface coatings should
be applied as soon as practical after cleaning to avoid rusting, tarnishing or any surface
contamination that would inhibit a good bond between surface and coating. Remove oil and
grease prior to mechanical cleaning. Program cleaning and painting so that contaminants from
cleaning process will not fall onto wet, newly -painted surfaces.
A. Wood surfaces — Clean wood surfaces to be painted of dirt, oil, or other foreign
substances with scrapers, mineral spirits, and sandpaper, as required. Sandpaper
smooth those finished surfaces exposed to view, and dust off. Scrape and clean
small, dry, seasoned knots and apply a thin coat of white shellac or other
recommended knot sealer, before application of priming coat. After priming, fill
holes and imperfections in finish surfaces with putty or plastic wood -filler.
Sandpaper smooth when dried. Any evidence of dry rot shall be reported to the City.
B. Ferrous and nonferrous metals — Clean all surfaces to be painted using conventional
methods to remove all rust, tarnish, dirt or other foreign substances. Apply primer or
seal coat before exposed areas begin to rust. If rusting has begun, surface must be re-
cleaned prior to application of primer or seal coat. Fill all holes and repair all surface
imperfections after the application of primer. Use a filler that is suitable for use with
ferrous metals.
C. Galvanized metals — Clean, degrease and etch all surfaces prior to application of
EI
City of Ukiah Painting the Exterior of the Observatory House & Office - RFB
primer coat. Care must be given to remove factory applied stabilizer to insure
maximum adhesion of primer coat. Sandpaper and feather any abraded areas. Use an
appropriate putty or filler to resolve all imperfections after application of primer coat.
D. Plaster — Insure that plaster has thoroughly cured or that moisture content is below
12%. If moisture content is between 8% and 12% use an alkali resistant or other
approved primer sealer. Surface should be sanded smooth and dry brushed to remove
all surface salts, powders and dust.
E. D w 1— Insure that all joints are properly taped and that all nail heads are set. All
tape joints and nail heads are to be spackled and sanded smooth. Dry brush or wipe
to remove dust. Inspect surface after application of primer coat and repair or resolve
surfaces to maintain a smooth and uniform surface. Surface should not show any
tape joints or nail marks.
F. Masonry — All surfaces are to be free of loose mortar, dust, dirt and other
contaminants. Hollow areas, bug holes, honeycombs, voids, fins, for marks and all
protrusions or rough marks are to be ground or stoned to provide a smooth
continuous surface. Imperfections if needed shall be filled with a material
compatible with substrate and coatings.
G. Vinyl_— Sand or similarly abrade surface to insure good coating adhesion. Fill all
chips, cracks and voids prior to application of finish coat.
H. Previously Painted Surfaces — Certain situations may not permit complete removal of
previous coatings. If this occurs, all surface contamination must be removed to
assure a good bond with previous coating that cannot be removed. Peeling and
flaking paint must be removed by scraping or other method. Fill scraped areas or
feather edges with sandpaper to create an even texture. All remaining coatings must
be tightly bonded to substrates. Semi -gloss and glossy surfaces of previous coatings
must be clean and have the finish dulled. This may be accomplished by cleaning and
sanding, cleaning with an abrasive cleaner any similar approved method. Method of
surface preparation is to be determined by contractor. Prime bare and other spots
with appropriate primer to prepare surface for smooth even finish coat. New coatings
should be compatible with existing finish. Apply a test patch of approximately two
square feet and check for adherence after paint is dry.
Materials Preparation and Storage
All materials shall be delivered to job site in unopened containers. All containers shall
have manufacturers label indicating name of manufacturer, type of paint (brand), color and
date of manufacture. All paint must be kept sealed when not in use. Paint shall be stored in
a manner that complies with manufacturers Coating Preparation and Application Sheets.
Mix and prepare painting materials in accordance with manufacturers directions.
Maintain containers used in mixing and application of paint in a clean condition, free of
foreign materials and residue. Stir materials before application to produce a mixture of
uniform density, and stir as required during application.
City of Ukiah Painting the Exterior of the Observatory House & Office - RFB
Application of Coatings
General: All paints and coatings shall be applied in a manner prescribed by the coating
manufacturer as specified and recommended by the SPAS (Coating and Application Sheet).
Use applicators and techniques best suited for substrate and type of material being applied.
Apply additional coats when undercoats, stains or other conditions show through final coat of
paint, until paint film is of uniform finish, color and appearance. The applied coatings shall
be free of all runs, drops, ridges, waves, laps and brush marks etc.
Apply materials at not less than the manufacturers recommended spreading rate, to
establish a minimum dry film thickness as indicated by the manufacturer. Apply first coat of
coating system to prepared surface as soon as practicable after preparation and before surface
deterioration occurs. Allow sufficient time between successive coatings and proper drying.
Dry brush surfaces between coats to remove excess over. spray if needed. If contractor
utilizes spraying method for application it is recommended that surfaces be back rolled to
provide a more uniform and full bodied finish.
4. Clean-up and Protection
During progress of work, remove from site discarded paint materials, rubbish cans and
rags at end of each work day. Upon completion of painting work, clean window glass and
other paint -spattered surfaces. Remove spattered paint by proper methods of washing and
scraping, using care not to scratch or otherwise damage finished surfaces. Provide "Wet
Paint" signs as required to protect newly -painted finishes. Remove temporary protective
wrappings provided by others for protection of their work, after completion of paint
operations. The contractor shall dispose of all materials not incorporated into the contract
work, at a location provided by contractor. The contractor shall leave work area clean each
day.
5. Hazardous Materials Compliance
The handling and transportation of hazardous materials, waste and substances must be in
accordance with the applicable regulations of the Department of Transportation, the
Environmental Protection Agency, the California Highway Patrol, the California Department
of Health Services, the California Division of Occupational Safety and Health, the California
Administrative Code, the California Labor Code and other regulatory and enforcement
agencies.
Containers of flammable, dangerous, or poisonous chemicals shall be clearly and
properly labeled as to content along with other pertinent safety information.
Contractor must supply MSDS (Material Safety Data Sheets) for all applicable materials
including all paints, coatings, solvents or cleaning agents.
6. Guaranty and Warranty
Contractor shall submit a written guaranty covering all work and materials. Guaranty
shall provide for repainting or repair of defective workmanship and materials and shall be
effective for two years from date of issuance of "Certificate of Completion".
City of Ukiah Painting the Exterior of the Observatory House & Office - RFB
Deviations
If there are any deviations from the specifications set forth herein, the Contractor shall
note the deviations. Failure to note a deviation from the specifications may be grounds for
rejection of that particular bid. Where deviations are noted, the City reserves the right to
accept such deviations provided that, in the sole opinion of the City, the deviation or
deviations so noted do not affect the overall capability of the item bid to perform the function
for which it is to be acquired and such deviations result in a lesser total cost to the City for
the subject item..
S. Special Coatings
Any coatings requiring special application and preparation techniques that are not
included in this general specification will be defined by each bid or quotation specification.
These coatings although not specified should include good workmanship standards and are
subject to approval by the City.
VII. Price
The bid price for this work shall be lump sum, and consist of all labor, materials, equipment,
applicable fees, including tax (7.75%) and freight necessary to perfonn the work as described in this
bid specification.
VIII. Terms
Full payment will not be made until the work has been done to the complete satisfaction and
acceptance of the City. The City's standard payment terms are terms are NET 30 after project
acceptance, but can be negotiated at time of award. Contractors are asked to submit their payment
term preferences at the time of bid submission.
The City reserves the right to award to the lowest, responsible bidder. The City also reserves
the right to waive any irregularities and technicalities and request rebids should it be deemed in its
best interests to do so. The price, terms, delivery point, and delivery date may individually or
collectively be the basis of the awarding of the bid. In addition, the City reserves the right to make
the selection of specific parts of a bid, or multiple proposals that will best meet the needs of the City
as defined in this RFB. In addition, the City reserves the right to reject any or all bids.
IX. Bidder Qualifications
The City will satisfy itself that the potential contractors are reputable firms with a proven
track record and a proven product. Contractors are requested to provide the information requested
under Work Performance History Capability. Bidders are requested to provide references of similar
size and functionality to the system being bid. References shall include the contact name and phone
number.
City of Ukiah Painting the Exterior of the Observatory House & Office - RFB
X. Insurance Requirements
Bidder's attention is directed to the insurance requirements — see attached detailed insurance
requirements (one page). Contractors shall furnish to the City, upon award of contract, certificates of
insurance covering full liability under Worker's Compensation laws of the State of California,
Comprehensive General Liability and Business Auto Insurance with policy limits of not less than
$1,000,000 naming the City as an additional insured party.
It is highly recommended that contractors confer with their respective insurance carriers or
brokers to determine in advance of bid submission the availability of insurance certificates and
endorsements as prescribed and provided herein. If an apparent awarded contractor fails to comply
with the insurance requirements, that contractor may be disqualified from award of the contract. If
you have questions regarding the City's requirements, please contact the City's Risk Manager at 707-
463-6287.
XI. License and Additional Requirements
1) Compliance with Laws and Regulations: All materials, parts and equipment furnished
pursuant to these specifications shall be in compliance with the laws and regulations of the State of
California and OSHA. The contractor shall, if requested by the City, supply certification and
evidence of such compliance.
2) Legal Requirements and Permits:' The contractor agrees to fully comply with all local, City,
State and Federal laws, regulations and ordinances governing performance of contractual services
required, and it will be the responsibility of the contractor to obtain any and all necessary licenses,
permits or clearances, including the actual cost of licenses.
3) License Requirements: Bidder/Contractor must possess a current State of California
contractor's license and a City of Ukiah business license. (For information business license,
please contact Kathy Norris, City of Ukiah Finance Department at 707-463-6202.)
a) The Contractor shall possess a valid State of California Class C33 license or any other
specific to the completion of the job and/or other license(s) required by the State of California or
government agencies.
Bidder shall provide proof of possession of the proper licenses and certificates of registration
necessary to perform the work. Employees actually performing the tasks shall provide proof of
proper certificates of registration for same.
b) The bidder shall keep in force a City of Ukiah business license for the extent of the project.
c) Where subcontractors/jobbers are used, bidder shall provide the City with proof of proper
licenses, certificates and proof of insurance for work performed.
4) Notice to Bidders — Prevailing Wages - Each laborer or mechanic of Contractor or any
subcontractor engaged in work on the project under this contract shall be paid, pursuant to
provisions of Section 1770, including amendments thereof, of the Labor Code of the State of
California, the Director of the Department of Industrial Relations, State of California, has
ascertained the general prevailing rate of wages for straight time, overtime Saturdays, Sundays
and Holidays including employer payment for health and welfare, vacation, pension and similar
City of Ukiah Painting the Exterior of the Observatory House & Office - RFB
purposes, copies of the General Prevailing Wage Determination (applicable to the work), for the
locality in which the work is to be done can be reviewed at Website:
www.dir.ca.cov/dIsL/pwd/northern.htmi .
Any laborer of mechanic employed to perform work on the project under this contract, which work is
not covered by any of the foregoing classifications, shall be paid not less than the prevailing rate of
per diem wages specified herein for the classification which most nearly corresponds to the work to
be performed by him.
City of Ukiah Painting the Exterior of the Observatory House & Office - RFB
INDEMNIFY AND HOLD HARMLESS AGREEMENT
Contractor agrees to accept all responsibility for loss or damage to any person or entity, and
to defend, indemnity, hold harmless and release the City, its officers, agents and employees, from
and against any and all actions, claims, damages, disabilities, or costs of litigation that may be
asserted by any person or entity, arising out of or in connection with the negligent or willful
misconduct in the performance by contractor hereunder, whether or not there is concurrent, passive
or active negligence on the part of the City, but excluding liability due to the sole active negligence
or willful misconduct of the City. This indemnification obligation is not limited in any way by any
limitation on the amount or type of damages or compensation payable to or for Contractor or its
agents under Workmen's Compensation acts, disability benefits acts or other employee's benefits
acts.
Contractor shall be liable to the City for any loss or damage to City property arising from or
in connection with Contractor performance hereunder.
The undersigned declares they are familiar with the items specified and have carefully read
the RFB specification/requirements, checked all of the figures stated on the specifications and
accepts full responsibility for any error or omission in the preparation of this bid.
This bid is submitted by, (check one)
Individual Owner _ Partnership _ Corporation Other
Legal Name of Bidder
Address of Bidder
Tax ID#
Phone Number Fax Number
California State Contractor's License #: Expiration Date:
0
Signature
Print or Type Name:
10
Date
Title
City of Ukiah Painting the Exterior of the Observatory House & Office RFB
WORK PERFORMANCE
HISTORY AND CAPABILITY: Contractor is requested to provide the name, locations and a narrative statement on the work
performed.
1. COMPANY NAME:
CONTACT:
2. COMPANY NAME:
CONTACT.
3. COMPANY NAME:
CONTACT:
ADDRESS
4. COMPANY NAME:
ADDRESS:
5. COMPANY NAME:
CONTACT:
ADDRESS:
11
City of Ukiah Painting the Exterior of the Obsen atoiy House & Office - RFB
SUBCONTRACTORS: The bidder must submit a list of subcontractors whom he proposes to employ on the work with proper firm
name and business address of each.
Subcontractors Name
Work to be performed
Address
City/State2ip
Phone Number Fax Number
License Numberfrype/Expirabon Date
Subcontractors Name
Work to be performed
Address
City/State/Zip
Phone Number Fax Number
License Number type/Expiration Date
Subcontractors Name
Work to be performed
Address
City/State/Zip
Phone Number Fax Number
License Number/Type/Expiration Date
12
City of Ukiah Painting the Exterior of the Observatory House & Offtce - RFB
BIDDER/CONTRACTOR STATEMENT
REGARDING INSURANCE COVERAGE
(To be submitted with Bid)
PROPOSER/CONTRACTOR HEREBY CERTIFIES that he/she has reviewed and understands the insurance coverage
requirements specified in the Request for Bid for:
Painting the Exterior of the Observatory House & Office
Should well be awarded the contract, we/1 certify that we/I can meet the specified requirements for insurance, including
insurance coverage of the subcontractors, and agree to name the City of Ukiah as Additional Insured for the work
specified. And we/I will comply with the provisions of Section 3700 of the Labor Code, which require every employer to
be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of
that code, before commencing the performance of the work specified.
Please Print (Person, Firm, or Corporation)
Signature of Authorized Representative
Please Print (Name & Title of Authorized Representative)
Date Phone Number
13
CU ah
INSURANCE REQUIREMENTS FOR CONTRACTORS
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may
arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors.
I. Minimum Scope of Insurance
Coverage shall be at least as broad as:
A. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).
B. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).
C. Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance.
if. Minimum Limits of Insurance
Contractor shall maintain limits no less than:
A. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage including operations. Products and
completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
C. Worker's Compensation Employer's Liability: $1,000,000 per accident for bodily injury or disease.
III. Deductibles and Self -Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either, the insurer shall reduce or
eliminate such deductibles or self-insured retentions with respect to the City, Its officers, officials, employees and volunteers; or the Contractor shall provide
a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.
IV. REQUIRED Insurance Provisions
Proof of general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
A. The City, its officers, officials, employees, and volunteers are to be covered as ADDITIONAL INSURED with respect to liability arising out of
automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations
performed by or on behalf of the Contractor including materials, parts or equipment, furnished in connection with such work or operations. General
liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or as a separate owner's policy.
B. The workers' compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees
to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses paid under the terms of this policy
which arises from the work performed by the named insured for the City. NOTE: You cannot be added as an additional insured on a workers'
comp policy.
C. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance with respect to the City, its officers,
officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall
be in excess of the Contractor's insurance and shall not contribute with it.
D. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty
(30) days' prior written notice by certified mail, return receipt requested, has been given to the City.
E. Note: (This protects the Contractor) -Coverage shall not extend to any. indemnity coverage for the active negligence of the additional insured
in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of Civil Code.
V. RATING - Acceptability of Insurers
Insurance is to be placed with admitted California insurers with a current A.M. Bests rating of no less than A- for financial strength, AA for long -tern credit
rating and AMB -1 for short-term credit rating.
vi. Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements affecting coverage required by this clause. The
endorsements should be on forms provided by the City. If endorsements are on forms other than the City's forms, those endorsements or
policies must conform to City requirements. All certificates and endorsements are to be received and approved by the City before work
commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements
affecting the Foverage required by these specifications at any time.
VII. Subcontractors
Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each
subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
If you have questions regarding our insurance requirements contact: Risk Manager
(707) 463.6287 FAX (707) 463.6204 2/28/08
page I of I
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House — Back View
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PAINTING THE EXTERIOR OF THE OBSERVATORY HOUSE & OFFICE
Addendum No. 1
September 15, 2008
The following is Addendum No. 1 PAINTING THE EXTERIOR OF THE OBSERVATORY
HOUSE & OFFICE.
IF YOU SUBMIT A BID, ACKNOWLEDGMENT OF THIS ADDENDUM MUST
BE SHOWN ON THIS ADDENDUM. IN ADDITION, THIS SIGNED
ACKNOWLEDGMENT MUST BE SUBMITTED WITH THE BID.
1) The BID DUE DATE has been CHANGED to the following:
Bids Open: September 30th, 2008
1:30 p.m.
*Please note that a second addendum shall follow shortly with additional
bidding information. *
All other terms and conditions remain in full force and effect.
Mary V. o er
Purchasing Supervisor
ACKNOWLEDGMENT
I hereby acknowledge that I have received this Addendum No. I and have reviewed and
considered it before submitting my bid.
Signed:
Company Name:
Date:
Page 1 of 1
PAINTING THE EXTERIOR OF THE OBSERVATORY HOUSE & OFFICE
Addendum 1 dated 9/15/08
C
PAINTING THE EXTERIOR OF THE OBSERVATORY HOUSE & OFFICE
Addendum No. 2
September 19, 2008
The following is Addendum No. 2 PAINTING THE EXTERIOR OF THE OBSERVATORY
HOUSE & OFFICE.
IF YOU SUBMIT A BID, ACKNOWLEDGMENT OF THIS ADDENDUM MUST BE
SHOWN ON THIS ADDENDUM. IN ADDITION, THIS SIGNED
ACKNOWLEDGMENT MUST BE SUBMITTED WITH THE BID.
Clarification to Section VI. Scope of Work:
1. Painting Contractors will not be performing any major carpentry work, such as siding
or trim replacement, or shutter and planter shelf refurbishing, as was seen during the
Pre -Bid Conference. The City will have such issues addressed and fixed prior to the
start of work. Painting Contractors will still be expected to do any of the normal
preparation for painting as described in the specification. If the Contractor comes
across any dry rot issues during their course of work that the City may have missed,
the Contractor is still expected to notify the City immediately.
2. All windows and screens will be replaced prior to the start of the painting project.
Only the outside trim around the windows, and not the inside trim of the window
panes, will need to be painted.
Addition to Section VI. Scope of Work:
I. Painting Contractors shall include as part of their lump sum bid price the purchase
and application of a flat or low -gloss masonry waterproofing sealer to all exposed
brick areas. Surface preparation and product application shall be per manufacturer
specifications. Contractor is asked to specify the masonry sealer they plan on using
on the revised bid sheet (attached).
All other terms and conditions remain in full force and effect. Bid due date remains to be 1:30
p.m., September 30, 2008.
�. rr
Purchasin S e:
ACKNOWLEDGMENT
I hereby acknowledge that I have received this Addendum No. 2 and have reviewed and
considered it before submitting my bid.
Signed:
Company Name:
Date:
Page 1 of 1
PAINTING THE EXTERIOR OF THE OBSERVATORY HOUSE & OFFICE
Addendum 2 dated 9/19/08
Company Name:
CITY of UKIAH
300 Seminary Avenue
Ukiah CA. 95482 20 Pages Total '
Phone 707.463-6233, Fax 707-463-6234
REQUEST FOR BID
FAX RESPONSE WILL BE ACCEPTED
RETURN THIS FORM DATE: 9/19/2008
THIS IS NOT AN ORDER REQ. NO. E28944 - Addendum 2
BIDS WILL BE RECEIVED UNTIL
1:30 p.m., September 30th, 2008
AT THE OFFICE OF THE PURCHASING SUPERVISOR
300 SEMINARY Ave CITY of UKIAH
BY: Mary Horger
BIDS ARE REQUESTED
FOR THE FOLLOWING ITEMS: ALL BIDS SMALL BE F.O.B. UKIAH, CA.
QUANTITY
DESCRIPTION
UNIT PRICE
EXTENDED PRICE
1
Provide all necessary materials, equipment and labor to paint the
Lump
exterior of the Observatory House & Office, as per attached
Sum
City of Ukiah specification dated August 27, 2008, and per Addendum
Ns 1 and 2.
Specify Manufacturer & part number of primer and paint you
will be using:
Manufacturer:
Part Number(s) for Primer.
Part Number(s) for Paint:
Specify Manufacturer & part number of masonry waterproofing sealer
you will be using:
Manufacturer:
Part Number:
REMEMBER:
-Submit written guaranty as requested on Page 6 of specification
with this bid sheet.
-Submit pages 10, 11, 12, and 13 of specification with this bid
sheet.
TERMS:
DEL. TO:
F.O.B. UKIAH
LEAD TIME ARO:
COMPANY NAME:
SIGNATURE:
PRINT NAME:
TITLE:
PHONE:
FAX:
DATE:
Right is reserved to reject any and all bids.
. Right is reserved to accept separate items unless specifically denied by bidder.
Right is reserved to reject a bid from any bidder who has previously failed to perform
adequately for the City of Ukiah.
In CASE OF DEFAULT, the City of Ukiah may procure the items quoted on from other
sources and hold the original bidder liable for any increased costs.
The price, terms, delivery point, and delivery date may individually or collectively be the
basis of the awarding of the bid.
ALL BIDS MUST BE SIGNED.
In submitting the bid, bidder agrees that the bid shall remain open and may not be revoked
or withdrawn for 60 days from the bid due date, unless a different time period is specified
In RFB.
Bidder agrees to perform according to Its bid, If the City's acceptance is
communicated to the bidder within the time specified In number 7 above.
.;TTACHMENT y
Painting the Exterior of the Observatory Park House & Office
Owner: City of Ukiah
Bid 0 enin : 09/30/08Mike's
PaintIn
Machado Brothers, Inc.
H. L Weaver
Dunn Ri ht Paintin Inc.
3415 Kastania Road
1005 Spring Hill Road
PO Box 937
,
235 Thomas Street
Petaluma, CA 94952
Petaluma, CA 94952
Ukiah, CA 95482
Ukiah, CA 95482
US
us
US
US
Bid Tab
Bidder Status: Valid
Bidder Status: Valid
Bidder Status: Valid
Bidder Status: Valid
hem
# Item Description OTY UOM
.Unit Price Item Total
Unit Price
Item Total
Unit Prire
Item Tote)
Unit Priee
Item Total
PROVIDE ALL NECESSARY MATERIALS,
EQUIPMENT AND LABOR TO PAINT THE
EXTERIOR OF THE OBSERVATORY
HOUSE & OFFICE, AS PER ATTACHED
CITY OF UKIAH SPECIFICATION DATED
1 AUGUST 271 2008. 1 LS
Bid
$9,600. $9,600.
$11,000.00
$11,000.00
$14,360.0
$14,360.
$15,680.00
$15,680.00
Total Bid Amount
$9,600.0
$9,600.00
$11,000.0
$11,000.00
$14,360.00
$15,680.00
Listed Subs
$14,360.00
$ 15 680.00
C ill ,J"Zjki"h
ITEM NO.: 7n
MEETING DATE:
AGENDA SUMMARY REPORT
October 15, 2008
SUBJECT: AUTHORIZE CITY MANAGER TO NEGOTIATE AND EXECUTE AGREEMENT FOR
CONCESSION SERVICES AT THE UKIAH SPORTS COMPLEX.
Background: The Ukiah Sports Complex is an active park area located on River Road with 3 fields and a
variety of sports leagues operated by the City of Ukiah Community Services Department. The grounds
include a concession facility where The Pub has operated as the concession service provider. The City of
Ukiah Community Services Department began operating programs at the Sports Complex in 2001 while the
facility was managed through a lease agreement with the Ukiah Men's Softball Association. In 2002 the
Softball Association terminated their lease and the Community Services Department began programming
the facility. The Pub was the concession provider when the Community Services Department began
operations in 2002. The draft agreement has been created to formalize the existing terms. The draft
agreement, which has been reviewed by the City Attorney, is included as attachment #1.
Discussion: The draft agreement defines the role of The Pub as the concession service provider and
outlines terms such as the time of food service, responsibility to the facility, depositing of garbage and so
forth. The agreement also explains the role of the City as well as a variety of items such as maintenance to
the concession facility, structural alterations, damage or destruction, code compliance and the like. The city
maintains ownership of the concession facility and the Pub pays the City 10% of gross sales each year.
The concession services provided by The Pub have been complimentary of the programs and services
provided by the City of Ukiah. The Pub, management and staff, have worked as a partner of the facility and
coordinate schedules, menus, maintenance, and security. The successful relationship between the City and
The Pub has enhanced the services and facilities at the Sports Complex.
Staff believes the continued use of the concession facility by The Pub is beneficial to the public and
recommends the Council authorize the City Manager to negotiate and execute the proposed agreement.
Fiscal Impact:
Budgeted FY 08/09 17 New Appropriation ❑X Not Applicable Budget Amendment Required
E:1
Recommended Action(s): Authorize the City Manager to negotiate and execute the concession
agreement for the Ukiah Sports Complex.
Alternative Council Option(s): Provide alternate direction to staff.
Citizens advised: N/A
Requested by: N/A
Prepared by: Sage Sangiacomo, Director of Community/General Services, Katie Merz,
Community Services Supervisor
Coordinated with: David Rapport, City Attorney, Jake Burgess, Sports Coordinator
Attachments: 1. Draft Concession Agreement
Approved: - `v U �--
Ja hambers, City Manager
AGREEMENT FOR UKIAH SPORTS COMPLEX CONCESSION SERVICES
THIS AGREEMENT made and entered on , 2008 ("Effective Date"), in Ukiah,
California, by and between the City of Ukiah, a general law city ("City") and Zia A. Poya and Donald R.
Delahoyde, DBA: The Pub, a California for-profit corporation ("Contractor') .
RECTIALS:
1. The City owns the Ukiah Sports Complex, a three field public facility with a Concession
Building for food and beverage service, and surrounding grounds located at River Road Exit.,
Ukiah, CA.
2. It is the desire of the City to contract for Concession Services at the Ukiah Sports Complex.
AGREEMENT:
In consideration of the above -recited facts and the terms and conditions as set forth below,
the parties agree as follows.
91111laug"M
a. The initial term of this Agreement shall commence on the Effective Date and shall remain
in effect for five (5) years beginning with the 2009 season. The term of this Agreement may be
extended for one (1) additional period of five (5) years upon the mutual written consent of both The
Pub and the City Manager.
2. CONCESSION LICENSE.
City hereby grants to Contractor a license for the use of the Concession Building for the term
of this Agreement. The license to use the Concession Building shall coincide with the term of this
Agreement, and shall terminate when this Agreement terminates. The Concession Building includes
all existing fixtures & equipment, specifically the ice machine, keg cooler, refrigerator, freezer, stove
burner, and deep fryer. It shall be the Contractor's responsibility for equipment maintenance and to
replace any damaged equipment at the Contractor's expense. Contractor shall use the Concession
Building only for the management and operation of the Ukiah Sports Complex, and for no other
purpose.
3. INDEPENDENT CONTRACTOR.
The CONTRACTOR'S relationship to the City in the performance of this Agreement is that of
an independent contractor. The personnel performing services under this Agreement shall at all times
be under the Contractor's control and exclusive direction, and shall be employees of the Contractor,
and not employees of the City, and shall not be entitled to the benefits provided by the City to its
employees, including but not limited to pension plans, health insurance and unemployment insurance.
4. OBLIGATIONS OF CONTRACTOR.
a. Contractor shall manage and operate Ukiah Sports Complex Concession:
0 Manage all Concession Building operations including collection and accounting of all
revenues, and selecting and acquiring concessions to adequately to respond to demand.
• Prepare and submit an annual statement for the operation which details the gross receipts
derived from all sales at the Concession Building.
• Provide food and beverage concessions of sufficient quality and variety to meet customer
demand including but not limited to hamburgers, hot dogs, nachos, chili, French Fries,
chips and snack foods, soda, bottle water and alcoholic beverages.
• Contractor is fully responsible for the clean-up of their own trash and the disposing of
garbage. The City of Ukiah will provide trash receptacles and a dumpster. The contractor
is responsible for moving the receptacles to the parking lot for emptying when they are full.
The contractor will dispose of their own recycling as well.
• Contractor agrees to operate concession stand each night that games are played during
the softball season and during tournaments, opening at least 15 minutes prior to the start
of the first game and closing no sooner than 15 minutes after the conclusion of the final
game.
• Contractor shall be responsible for turning on the field lights when needed, and turning out
the lights after the last game of the evening.
• Maintain appropriate insurance for protection against fire, theft, accident liquor and general
liability. Contractor's insurance shall name the City of Ukiah as additionally insured on all
policies for the Concession Building.
• Enforcement of all rules and regulations which are adopted by the City Council, which rules
and regulations so long as they remain in effect shall be deemed to be incorporated herein
and by reference made a part of this Agreement.
• The City will provide paper towels and toilet paper for the bathrooms and is responsible for
keeping the bathrooms stocked with these items. The City is also responsible for the
cleaning of the bathrooms.
• The interior gates are to be accessed for loading/ unloading only. Contractor employees
are not to park their vehicles within the interior gates.
b. Contractor Employees Contractor shall retain at all times on the premises
during hours of operation an employee of Contractor that is authorized to represent and act for
Contractor in matters pertaining to the exercise of the requirements hereby stated and to the
performance of the duties and obligations required in this agreement. Contractor shall keep City
informed in writing of the status of key positions. Employees of the Contractor who have contact with
the public shall be clean, courteous and neat in appearance and demeanor at all times. Contractor
shall have an employee at least 21 years of age present at all times during hours of operation to serve
alcoholic beverages. Contractor shall at all times have sufficient personnel at the premises to provide
a level of service customary in the industry.
5. SHARED REVENUE BY THE CONTRACTOR.
a. Definition of Gross Revenue The term "Gross Revenue" as used in this Agreement
shall mean the gross selling price of all products and services sold in or from the Concession Building
by Contractor, its employees, sub -contractors or agents, whether for cash or on credit, without
exclusion, except as specifically excluded by this subsection or as otherwise agreed to in writing by
City. Gross Revenue shall include the value of all products or services given away or traded.
b. Amount of Payments The Contractor shall pay to City the following percentage
of Gross Revenue as defined above:
Ten percent (10%) of Gross Revenue (No deductions)
6. RECEIPT OF REVENUE AND PAYMENT.
a. Register of Receipts An annual statement must be provided by the Contractor
that details the gross receipts derived from all sales at the Concession Building no later than January
15`h of each year.
b. Payment to the City of Ukiah The Contractor shall pay the fee due to the City of
Ukiah on an annual basis. The fee must be accompanied by documentation verifying the payments
due to the City.
7. ACCOUNTING AND FINANCIAL STATEMENTS.
a. Financial Record Keeping. Contractor shall install and maintain a system of cash
management, records and accounts, in a form approved by the City, which complies with Generally
Accepted Accounting Principals ("GAPP"), consistently applied, from which the amounts of fees, gross
revenues from all sources, and other financial data necessary to fulfill the requirements of this
Agreement readily can be ascertained. Contractor shall permit City, through its designated
representatives, to inspect and audit such accounts and all other records of Contractor at any time
upon demand.
b. Accounting. Contractor shall keep true and accurate books and records in
accordance with GAPP, consistently applied, and which are subject to audit in accordance with
GAPP, showing all transactions related to the operations covered by this Agreement.
c. Financial Statements. The City may require complete financial statements for the
operations covered by this Agreement satisfactory in form to the City, prepared by a Certified Public
Accountant with an unqualified opinion annexed thereto including, but not limited to:
• Comparative balance sheets if available;
• Comparative operating statements if available,
• Changes in investment in property and equipment;
• Changes in Contractor's equity.
Such financial statements shall be submitted to the City within ninety (90) days following the
last day of the Fiscal Year covered by the City's request, and shall include a written statement
directed to the City prepared by the Certified Public Accountant that the payments to the City of the
year covered by the City's request have been made within the terms and conditions of this
Agreement. City agrees that said financial statements shall be submitted on a confidential basis and
shall not be disclosed to third parties unless required by statute or regulation.
S. HAZARDOUS MATERIALS.
a. Definition As used herein, the term "Hazardous Material" shall mean any waste,
material or substance (whether in the form of a liquid, a solid, or a gas and whether or not air -borne),
which is or is deemed to be a pollutant or a contaminant, or which is or is deemed to be hazardous,
toxic, ignitable, reactive, corrosive, dangerous, harmful or injurious, or which presents a risk, to public
health or to the environment, or which is or may become regulated by or under the authority of any
applicable local, state or federal laws, judgments, ordinances, orders, rules, regulations, codes or
other governmental restrictions, guidelines or requirements, or any amendments or successor(s)
thereto.
b. Hold Harmless Contractor and City shall indemnify, defend and hold harmless
the other party and its officers, officials, employees and agents with respect to all losses arising out of
or resulting from the release of any Hazardous Material in or about the Concession Building, or the
violation of any law enacted for the protection of the environment or regulating Hazardous Material, by
that party or that party's agents, contractors, or invitees. This indemnification includes all losses,
liabilities, obligations, penalties, fines, claims, actions (including remedial or enforcement actions of
any kind and administrative or judicial proceedings, orders, or judgments), damages (including
consequential and punitive damages), and costs (including attorney, consultant, and expert fees and
expenses) resulting from the release or violation. This indemnification shall survive the expiration or
termination of this Agreement.
C. Allowable Materials Contractor shall not use or bring into the Concession Building
any Hazardous Material other than Hazardous Materials commonly used on equipment or household
hazardous materials commonly used in connection with cleaning. Contractor shall use, store and
dispose of all such Hazardous Material in strict compliance with all applicable statutes, ordinances
and regulations in effect during the term of this Agreement.
9. TAXES.
a. Definition. As used in this Agreement, the term "Taxes" shall include any form of tax or
assessment, possessory interest tax, license fee, license tax, tax or excise on rent, or any other levy,
charge, expense or imposition (individually and collectively "impositions") imposed by any Federal,
State, County or City, on any interest of Contractor in the Concession Building, its improvements,
fixtures, inventory, or any other aspect of its business.
b. Payment of Taxes by Contractor. Contractor shall pay all taxes attributable to the
Concession Building when due and payable. Pursuant to Section 107.6 of the Revenue and Taxation
Code, City hereby advises, and Contractor recognizes and understands, that this Agreement may
create a possessory interest subject to property taxation and that the Contractor may be subject to the
payment of property taxes levied on such interest. Contractor shall pay taxes directly to the Assessor
on or before the date such taxes are due and payable.
10. INSURANCE.
Contractor shall at all times during the term hereof, produce and continue in force
Comprehensive General Liability Insurance, which includes coverage for liquor liability, and Workers'
Compensation and Employer's Liability Insurance in accordance with Exhibit "A" of this agreement.
City may require increases in all of Contractor's insurance policy limits for all insurance to be carried
by Contractor as set forth in this Article, if such increases are commercially reasonable. .
0
11. WAIVER OF SUBROGATION.
Contractor and City hereby waive and release any and all right of recovery against the other,
including employees and agents, arising during the Term for any and all loss or damage to any
property located within or constituting a part of the building in which the Concession Stand is located,
including loss of rental income, which loss or damage arises from the perils covered by Fire and
Extended Coverage Policy to the extent such loss or damage is not within a deductible and is actually
paid under the policy. This mutual waiver is in addition to any other waiver or release contained in this
Agreement. City and Contractor shall each have their insurance policies issued in such form as to
waive any right of subrogation which might otherwise exist.
12. INDEMNITY.
Contractor shall indemnify, defend, and hold harmless City and its officers, officials,
employees, agents and volunteers from and against any and all liability, loss, damage, expense, costs
(including without limitation costs and fees of litigation) of every nature occurring at the Concession
Building or arising out of or in any way connected with Contractor's operations under this Agreement,
except such loss or damage which was caused by the sole negligence or willful misconduct of City.
Contractor shall promptly notify City or any death, serious injury or substantial property damage
occurring on or about the Concession Building.
13. UTILITIES.
Contractor shall pay one hundred percent (100%) of the utilities, including electric, gas, for the
Concession Building. The City shall not be liable in damages for any failure or interruption of any
utility or service, unless caused by an act or failure to act by City. No failure or interruption of any
utility or service, unless caused by City, shall entitle Contractor to terminate this Agreement.
14. REPAIRS AND MAINTENANCE.
a. Contractor's Duties. Contractor shall, during the term of this Agreement (except for
normal wear and tear, damage by casualty or condemnation, and that caused by City) maintain and
keep in good order, condition, and repair the interior nonstructural portions of the Concession
Building, including all improvements constructed by Contractor therein, including, but not limited to,
the following: the interior surface of exterior walls; all windows, doors, door frames, and door closures;
all plate glass, storefronts and showcases; all carpeting and other floor covering; and all interior
plumbing, doors, door locks, display windows, window casements, light bulbs, installed therein.
Contractor shall as necessary, or when required by governmental authority, make modifications or
replacements of the foregoing. The parties acknowledge that the premises are public property which
the City has a responsibility to ensure are used in a manner which effectively serves the public.
Accordingly, the City has a greater interest than most owners in ensuring the quality of the
maintenance and operation of the premises. At all times, Contractor shall maintain and operate the
Concession Building in a first-class manner, and furnish and maintain a standard of service at least
equal to the better class of similar businesses during the entire term of this agreement. Contractor
shall keep all fixtures, furnishings and equipment within those portions of the facility occupied by
Contractor clean, neat, safe, sanitary, in good order and in first-class condition and repair at all times.
Contractor shall maintain and operate the Concession Building in accordance with the highest
commercial standards of cleanliness and shall keep the Concession Building clean and free from
rubbish. Any repair work must be done according to the manufactures guidelines. The City will not
reimburse the Contractor for any maintenance costs.
b. City Duties. City shall, at its sole cost and expense, maintain, repair and replace the
following: the foundation, roof, roofing, building exteriors, and structural portions of the Concession
Building. City shall repair any damage or defects caused by the negligence of City, its agents or
contractors, or by any previous City work done improperly. Contractor shall give City notice of such
repairs as may be required under the terms of this Article, and City shall proceed forthwith to effect
the same with reasonable diligence, but in no event later than thirty (30) days after having received
notice. If the time required to make the repairs exceeds thirty (30) days, the City shall commence the
repairs within that time and exercise due diligence to complete them in a reasonable time.
C. Right of Entry. The License granted to Contractor does not restrict the City and its
authorized officers, employees or contractors from entering the Concession Building at any time for
any legitimate municipal purpose, including, but not limited, to inspection, repair, maintenance or
emergency response. City shall exercise due care when entering the Concession Building to avoid
harm to or loss of trade fixtures, inventory, equipment or other personal property owned by Contractor
which is located within the Concession Building.
15. ALTERATIONS.
a. Prior Consent. Contractor shall not, without City's prior written consent, make
any structural alterations, improvements, or additions of a structural nature, or exterior design
modifications in, or install any exterior signs, decoration or painting, or build any fences, or install any
radio or television antennae, loud speakers, sound amplifiers or similar devices on the roof or exterior
of the Concession Building, or make any changes to the exterior of the Concession Building or any of
the surrounding areas (hereinafter "Alterations") without City's prior written consent.
b. Proposal for Improvements. Any Alterations shall be presented to City in written form
for conceptual approval. If conceptually approved, Contractor shall submit proposed detailed plans.
City shall respond to any such submission promptly within thirty (30) working days after receipt. If City
fails to respond within such thirty -day period, Contractor may give City ten (10) days written notice of
its intention to proceed with the proposed Alteration. If City fails to respond within such ten-day period,
City shall be deemed to have given its consent to the proposed Alteration. If City shall give its
consent, the consent shall be deemed conditioned upon Contractor acquiring a permit to do the work
from appropriate governmental agencies, the furnishing of a copy thereof to City prior to the
commencement of the work and the compliance by Contractor of all conditions of said permit in a
prompt and expeditious manner.
C. Quality of Work All work with respect to alterations must be done in a good and
professional manner and diligently prosecuted to completion to the end that the improvements on the
Concession Building shall at all times be a completed unit except during the period of work. Any such
Alterations shall be performed and done strictly in accordance with the laws and ordinances relating
thereto. Contractor shall have the work performed in such a manner so as not to unreasonably
obstruct the access of any other Contractor in the Building.
16. MECHANICS LIENS.
a. Responsibility for Payment Contractor hereby agrees that it will pay or cause
to be paid all costs for work done by it or caused to be done by it on the Concession Building, and it
will keep the Concession Building free and clear of all mechanics' liens on account of work done by
Contractor or persons claiming under it.
b. Security If Contractor shall desire to contest any claim of lien, it shall furnish City
IJ
adequate security pursuant to Section 3143 and such other applicable provisions of the California
Civil Code, plus estimated costs and interest, or a bond of a responsible corporate surety in such
amount as is necessary to release the lien, or provide City with evidence that enforcement of the lien
is stayed. If a final judgment establishing the validity or existence of a lien for any amount is entered,
Contractor shall pay and satisfy the same at once.
C. In Case of Default If Contractor shall be in default in paying any charge for which a
mechanics' lien claim and suit to foreclose the lien have been filed, and shall not have given City
security to protect the Concession Building and City against such claims of Lien, then City may, but
shall not be obligated to, pay the said claim and any costs, and the amount so paid, together with
reasonable attorneys' fees incurred in connection therewith, shall be immediately due and owing from
Contractor to City, and Contractor agrees to and shall pay the same with interest at the legal rate.
d. Notice of Lien Should any claims of lien be filed against the Concession Building or
any action affecting the title to such property be commenced, the party receiving notice of such lien or
action shall forthwith give the other party written notice thereof.
17. DAMAGE AND DESTRUCTION.
In the event of the partial or total damage or destruction of the building of which the
Concession Building is a part during the Term or any extensions thereof, from any cause, City shall, to
the extent of the proceeds available to City, forthwith repair and reconstruct said building to
substantially the same condition which said building was in immediately prior to such damage or
destruction, provided such repairs or reconstruction can be made under then existing laws and
regulations. Notwithstanding anything to the contrary, in the event the Concession Building is (1)
partially or totally damaged or destroyed by a cause or casualty other than those covered by said
insurance and the City does not elect to repair such damage at its sole cost, or (2) the Concession
Building is partially or totally damaged or destroyed by any cause at any time during the last two (2)
years of the Term hereof (including any Option Terms, if exercised), or (3) in the event the building in
which the Concession Building is situated is damaged or destroyed by any cause or casualty to the
extent that more than thirty-three percent (33%) of the replacement cost thereof at the time of such
damage or destruction is uninsured, then either party may elect to terminate this Agreement by giving
notice of such termination within ninety (90) days after the occurrence of such damage or destruction;
provided that, with respect to the occurrence of an event specified above, if either party elects to
terminate this Agreement, the other party shall have thirty (30) days after receipt of such notice of
termination to notify the other of its election to repair and rebuild the buildings and other
improvements so damaged or destroyed at its cost and expense in which event this Agreement shall
not be terminated, such repairs and rebuilding to be performed as soon as reasonably possible.
If there is a partial destruction of the Concession Building building but the Contractor can
reasonably continue to operate the Concession Building, notwithstanding such destruction and prior to
the repair of such damage, the Contractor may continue to perform under this Agreement.
18. CONTRACTOR DEFAULTS.
The occurrence of any one or more of the following events shall constitute a material default
and breach of this Agreement by Contractor:
a. Material default and breach:
(1) Any failure by Contractor to make any payment to City required hereunder
7
as and when due where such failure continues for ten (10) days after receiving written notice from City
of such failure.
(2) A failure by Contractor to observe and perform any other provisions of
this Agreement to be observed or performed by Contractor, where such failure continues for thirty (30)
days after written notice thereof by City to Contractor; provided, however, that if the nature of such
default is such that the same cannot reasonably be cured within such thirty (30) day period,
Contractor shall not be deemed to be in default if Contractor shall within such period commence such
cure and thereafter diligently prosecute the same to completion.
(3) Repeated violations of the same provision of this agreement for an
unreasonable number of times. Contractor shall be deemed to have committed a repeated violation
for an unreasonable number of times if Contractor fails to perform the same provision more than three
times over the course of this agreement and each time City gives Contractor notice of such violation,
even if Contractor subsequently cures the violation.
(4) The making by Contractor of any general assignment for the benefit of
creditors; the filing by or against Contractor of a petition to have Contractor adjudged a bankrupt of or
a petition for reorganization or arrangement under any law relating to bankruptcy (unless, in the case
of a petition filed against Contractor, the same is dismissed within sixty (60) days); the appointment of
a trustee or receiver to take possession of substantially all of Contractor's assets located at the
Concession Building, or of Contractor's interest in this Agreement, where possession is not restored
to Contractor within thirty (30) days, or the attachment, execution or other judicial seizure of
substantially all of Contractor's assets located at the Concession Building or of Contractor's interest in
this Agreement, where such seizure is not discharged within thirty (30) days.
b. In the event of any such default by Contractor, then in addition to any other remedies
available to City at law or in equity, City shall have the immediate option to terminate this Agreement
and all rights of Contractor hereunder by giving written notice of such intention to terminate. If City so
terminates this agreement, then in addition to any other remedies available to City at law or in equity,
Contractor shall pay City's reasonable costs in providing interim operations and in obtaining a new
operator of the Concession Building.
C. In the event of any such default by Contractor, City shall also have the right, with or
without terminating this Agreement, to terminate Contractor's license to use the Concession Building
and the City may take exclusive possession of the subject premises, including all improvements,
equipment and inventory thereon, remove all persons and property therefrom by summary
proceedings or otherwise; such property may be removed and stored in a public warehouse or
elsewhere at the cost of and for the account of Contractor.
19. CITY DEFAULTS
If City should be in default in the performance of any of its obligations under this Agreement,
which default continues for a period of more than thirty (30) days after receipt of written notice from
Contractor specifying such default, or if such default is of a nature to require more than thirty (30)
days for remedy and continues beyond the time reasonably necessary to cure (provided City must
have undertaken procedures to cure the default within such thirty (30) day period and diligently pursue
such efforts to cure to completion), Contractor may, in addition to availing itself of any other remedies
available at law and in equity, at its option, upon written notice, terminate this Agreement.
20. SURRENDER OF PREMISES.
Upon expiration or termination of this Agreement, Contractor shall quit and surrender the
Concession Building with all the improvements thereon in as good state and condition as the same
were when Contractor commenced the use thereof pursuant to this Agreement, reasonable wear and
tear excepted. Upon expiration or termination of this Agreement, Contractor agrees, unless otherwise
permitted in writing by City, to remove all personal property belonging to Contractor. Contractor shall,
at its own expense, repair all damage to the Concession Building including, but not limited to, any
damages caused by the removal of its personal property. All improvements shall remain the property
of the City and shall not be removed by Contractor. All personal property belonging to the City or
purchased with City funds shall remain the property of the City and shall not be removed by
Contractor.
21. SUBORDINATION.
Contractor shall, upon City's request, subordinate this Agreement in the future to any first lien
placed by City upon the Concession Building or building of which the Concession Building forms a
part with an insurance company, bank or any other institutional lender, provided that such lender
executes a nondisturbance agreement providing that if Contractor is not then in default under this
Agreement, this Agreement shall not terminate as a result of the foreclosure of such lien, or
conveyance in lieu thereof, Contractor's rights under this Agreement shall continue in full force and
effect and its possession be undisturbed except in accordance with the provisions of this Agreement.
22. ASSIGNMENT.
Contractor acknowledges that City has entered into this Agreement based upon the unique
qualifications of Contractor. Accordingly, Contractor shall not assign this Agreement, sublet the
Concession Building, enter into franchise, license or concession agreements with respect thereto or
otherwise transfer this Agreement or any interest, right or obligation therein (collectively "Assignment"
or "Assign") without first procuring the written consent of City. Moreover, Contractor shall not permit a
Change of Control of Contractor without the prior written consent of City. "Change of Control" means
that anyone other than Zia Poya and Donald Delahoyde acquire 10% or more of the stock of the
Contractor or anyone other than Zia Poya and Donald Delahoyde acquire a controlling interest in the
Contractor by any means.
Notwithstanding anything contained herein to the contrary, City may assign, in whole or in part, City's
interest this Agreement, and may sell all or part of the Building. In the event of any sale or exchange
of the Concession Stand by City and/or an assignment by City of this Agreement, City shall be and is
hereby entirely freed and relieved of all liability under any and all of its covenants and obligations
contained in or derived from this Agreement arising out of any act, occurrence or omission relating to
the Concession Building or to this Agreement occurring after the consummation of such sale or
exchange and/or assignment, provided such purchaser or exchange has assumed City's obligations
under this Agreement.
23. NOTICES.
Whenever notice, payment or other communication is required or permitted under this
Agreement, it shall be deemed to have been given when personally delivered, fax or deposited in the
United States mail with proper first class postage affixed thereto and addressed as follows:
CONTRACTOR
THE PUB
Zia Poya / Don Delahoyde
585 North State St
Ukiah, CA. 95482
FAX:707.463.1315
CITY
City of Ukiah
C/o City Manager
Ukiah Civic Center
300 Seminary Ave.
Ukiah, CA. 95482
FAX:707.463.6740
Service by fax shall bear a notation of the date and place of transmission and the facsimile telephone
number to which transmitted.
Either party may change the address to which notices must be sent by providing notice of that change as
provided in this paragraph.
24. WAIVER OF BREACH.
One or more waivers of a breach of any covenant, term or condition of this Agreement by
either party shall not be construed by the other party as a waiver of a subsequent breach of the same
covenant, term or condition. The consent or approval of either party to or of any act by the other party
of a nature requiring consent or approval shall not be deemed to waive or render unnecessary
consent to or approval of any subsequent similar act.
25. RELATIONSHIP OF PARTIES.
Nothing herein contained, either in the method of computing rent or otherwise, shall create
between the parties hereto, or be relied upon by others as creating, any relationship of partnership,
association, joint venture, employer/employee or otherwise. The sole relationship or the parties hereto
shall be that of an independent contractor.
26. LAWS OF CALIFORNIA.
The laws of the State of Califomia shall govern the validity, performance and enforcement of
this Agreement. Should either party institute legal suit or action for enforcement of any obligation
contained herein, it is agreed that the venue of such suit or action shall be in Ukiah, Mendocino
County.
27. INTEGRATION OF REPRESENTATIVES.
It is understood that there are no oral agreements or representations between City and
Contractor which affect this agreement. This agreement supercedes and cancels any and all previous
agreements, negotiations, arrangements, advertisements, or representations and understandings
between the City and Contractor or displayed to Contractor by city with respect to the Concession
Building operation. There are no other representations or warranties between the parties
28. TITLES.
The titles of Articles and sections herein are for convenience only and do not in any way
define, limit or construe the contents thereof.
10
29. VOID PROVISIONS.
If any provision of this Agreement shall be determined to be void by any court of competent
jurisdiction, then such determination shall not affect any other provisions of this Agreement and all
such other provisions shall remain in full force and effect; and it is the intention of the parties hereto
that if any provision of this Agreement is capable of two constructions, only one of which would render
the provision valid, then the provision shall be the meaning which renders it valid.
30. FORCE MAJEURE.
Any prevention, delay or stoppage due to strikes, lockouts, labor disputes, acts of God,
inability to obtain labor or other materials or reasonable substitutes therefore, governmental
restrictions, governmental regulations, governmental controls, enemy or hostile governmental action,
civil commotion, fire or other casualty, and other causes beyond the reasonable control of the party
obligated to perform any term, covenant or condition of this Agreement, shall excuse the performance
by such party for a period equal to any such prevention, delay or stoppage except the obligations
imposed with regard to rental and other charges to be paid by Contractor pursuant to this Agreement.
31. TIME IS OF THE ESSENCE.
Time is of the essence in the performance of each provision of this Agreement.
32. COMPLIANCE WITH GOVERNMNET REGULATIONS.
Contractor shall promptly comply with all Fire Code, Building Code and State Fire Marshal
requirements and make necessary corrections in a timely manner. Contractor shall include Fire Safety
as part of the training program for new employees, especially managers. In addition, Contractor shall
promptly comply with all laws, ordinances, orders, and regulations promulgated by any governmental
agency and affecting the Concession Building and their cleanliness, safety, occupation and use.
Failure to comply which results in three or more citations for any one condition in any twelve-month
period from any governmental or regulatory agency or body will be deemed to be cause for
termination of this agreement without opportunity to cure such default. Contractor shall not perform
any acts or carry on any practices that may damage the facilities and improvements located upon the
Golf Course or Pro Shop or that may be a nuisance or menace to customers.
33. INSPECTIONS.
City or its duly authorized representatives, or agents and other persons for it, may enter upon
the Concession Building at any and all reasonable times during the term of this agreement for the
purpose of determining whether or not Contractor is complying with the terms and conditions hereof or
for any other purpose incidental to right of City.
34. AUTHORITY.
Contractor shall have no authority to bind and shall not attempt to bind, City to any contracts
or other obligations of any nature.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above
written.
I1
Attest:
City Clerk
City of Ukiah:
City Manager
Approved As To Form: Contractor:
City Attorney By:
12
ITEM NO.: 7o
MEETING DATE: October 15, 2008
city of Ukiah
AGENDA SUMMARY REPORT
SUBJECT: AWARD OF BID TO MUSCO SPORTS LIGHTING, LLC FOR THE PURCHASE OF
FIELD LIGHTING SYSTEM FOR ANTON STADIUM IN THE AMOUNT OF $97,997.00
Background: On May 7, 2008, the Council approved the release of bids for the retrofitting of energy
efficient fixtures and the use of funds from the public benefits rebate and demonstration programs. In an
effort to meet the City's AB2021 adopted energy efficiency program targets, Anton Stadium field lighting
along with the lighting at the Civic Center and Conference Center was identified for the energy efficient
retrofitting project. Anton Stadium field lighting was estimated to be $100,000 for new fixtures with an
estimated $150,000 for design and installation.
The lighting system at Anton Stadium was installed in 1966 and over time has lost its capability to generate
the footcandles necessary to adequately illuminate the field for safe play. The City Electric crew has been
performing an increased amount of maintenance on the system including lamp/ballast replacement.
The AB 2021 Energy Efficiency Program Targets adopted by the City are 264 MWh and 31 kW annually
resulting in ten year targets of 2,636 MWh and 307 kW. It is anticipated that the Anton lighting fixture
upgrade will result in a total energy savings of approximately 22,480 kWh/year (9% of the annual target).
Discussion: With Council's approval and in accordance with City Purchasing Policies, the Purchasing
Department released a request for bid (RFB) to all known sport field lighting suppliers. The RFB went out to
nine companies with only Musco Sports Lighting, LLC responding to the request for bids in the amount of
$97,997. Musco Sports Lighting Systems are the premier vendor of choice in sports field lighting based on
the reflector technology in controlling light arrays, energy consumption savings, and monitoring and
reporting capabilities. Maria Carrillo High School just completed a four pole 54 fixture Musco lighting
system (excludes design & installation) for $154,000. Santa Rosa School District has been replacing their
sports lighting with Musco and have been extremely happy with their product.
Recommended Action(s): Continued on Page 2
1. Award bid to Musco Sports Lighting, LLC for the purchase of field lighting system for
Anton Stadium in the amount of $97,997.00.
Alternative Council Option(s):
1. Reject bid and remand to staff with further direction.
Citizens advised: N/A
Requested by: N/A
Prepared by: Guy Mills, Project & Grant Administrator
Coordinated with: Sage Sangiacomo, Community Services Director,
Mary Horger, Purchasing Supervisor
Attachments: N/A
Approved:�✓� —�
Ja Chambers, City Manager
Subject: Award of Bid for Field Lighting System — Anton Stadium
Meeting Date: October 15, 2008
Page 2 of 2
The Musco Sports Lighting, LLC system includes with it a 10 year constant warranty (Musco Constant 10)
and Control & Monitoring system. This warranty includes labor and materials for 10 years and a guaranteed
constant light level of 50 footcandles infield, 30 footcandles outfield and one (1) re -lamp at the end of the
lamps' rated life, 5000 hours.
The Control & Monitoring system will reduce energy usage by operating lights and equipment only when
needed. City staff will be able to remotely control when lights are on/off and will be able to track fixture
outages and will have the ability to track and monitor usage by organization.
Musco's Light -Structure Green technology will reduce the total fixtures to 49 instead of the current 98 due to
their innovative reflector technology system. This reflector technology reduces spill glare on the night sky
and neighboring properties.
Fiscal Impact:
Budgeted FY 08/09 ❑ New Appropriation ❑ Not Applicable ❑ Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested
$500,000.00 Electric Utility -Public Benefit 806.3765.250.005 N/A
Energy Conservation Program
Compassion for Animals, Respect for the Earth
P.O. Box 35, Ukiah, California 95482 (707) 467-9004 CAREmendocinoOgmail.com
Ukiah City Council
300 Seminary Avenue
Ukiah, California 95482
Dear City Council Member,
October 10, 2008
On October 15, 1 and other members of CARE plan to address the City Council on behalf of our community
to request the Council consider a small change in the language of city codes related to cats and dogs. We
will ask that you approve changing the word "owner" to "guardian" to more accurately reflect the relationship
between people and their animal companions, and to promote more humane, caring, and considerate
behavior toward those animals.
This simple revision will entail no change whatsoever in the legal application of the ordinances, nor in any
rights or responsibilities as they apply to "owners" in the codes as they are currently written. All the
requirements, penalties, and so forth, that currently apply in any given situation will still apply.
The change in language from "owner" to "guardian" has already been made in numerous municipalities and
counties across the country, and in the state of Rhode Island. Local "guardian" communities include
Sebastopol, San Francisco, Berkeley, Albany, Marin and Santa Clara Counties, as well as the tenth largest
city in the United States, San Jose.
As you know, language is a powerful tool that not only reflects the mores of a people but also helps to
shape them. When we call ourselves "guardians" here in Ukiah, we will foster a more humane community
for animals and a more peaceable city for the humans as well.
"It is my sincere belief that the result of increased numbers of people thinking and acting as
'guardians' of their animal companions will lead to fewer cases of abuse, neglect and
abandonment, and to fewer animals being killed in our nation's shelters."
—Carl Friedman, Director, San Francisco Department of Animal Care and Control
"The term 'guardian' accurately describes the relationship of perpetual care that is needed to
teach children respect, compassion and kindness for domestic pets. Studies show that children
who learn compassion and respect for animals have a better chance at becoming compassionate
adults, responsible community members, and are less likely to behave violently towards others."
—Edwin J. Sayres, President, American Society for the Prevention of Cruelty to Animals
I've enclosed some materials that I believe will be helpful as you evaluate this proposal. Please don't
hesitate to contact me if I can answer any questions or provide additional resources. I look forward to
speaking with you on October 15, and appreciate your thoughtful consideration.
Sincerely,
Jan Allegretti
CARE Co -coordinator
CARE: Compassion for Animals, Respect for the Earth is a Mendocino County organization advocating the humane
treatment of animals and a compassionate, sustainable lifestyle. CARE also supports those wishing to move towards a
plant -based diet. CARE welcomes everyone interested in promoting health and harmony.
Communities that have included the term "guardian"
in their animal -related ordinances:
Boulder, Colorado
July 2000
Berkeley, California
February 2001
West Hollywood, California
February 2001
Sherwood, Arkansas
September 2001
Menomonee Falls, Wisconsin
March 2002
Amherst, Massachusetts
April 2002
San Francisco, California
January 2003
Sebastopol, California
December 2003
Woodstock, New York
February 2004
Wanaque, New Jersey
May 2004
Windsor, Ontario Canada
May 2004
Albany, California
June 2004
St_ Louis, Missouri
August 2004
Bloomington, Indiana December 2005
Imperial Beach, California July 2006
San Jose, California June 2007
Marin County, California (all cities) December 2003
Belvedere, Black -Point / Green -Point, Bolinas, Corte Madera, Dillon Beach, Fairfax,
Inverness, Kentfield, Lagumtas — Forest Knolls, Larkspur, Lucas Valley — Marinwood,
Marin City, Mill Valley, Muir Beach, Novato, Point Reyes Station, Ross, San Anselm,
San Geronimo, San Rafael, Santa Venetia, Sausalito, Stinson Beach, Tamalpais —
Homestead Valley, Tiburon, Tomales, and Woodacre
Santa Clara County, California May 2006
The State of Rhode of Island July 2001
Here's what others have said about becoming a "guardian" community:
"Although a semantic change, the use of the term `guardian,' rather than `owner,' will
encourage a more responsible relationship between pets and those who care for them."
—Matt Gonzalez, former President, San Francisco Board of Supervisors
"Changing the word `guardian' does not change the legal status of animals as property.
The sole purpose of this change is to influence the public for the positive treatment of
animals."
—Former Mayer Jeffrey Prang, City of West Hollywood
"Everything we do to enhance the human/animal bond minimizes the likelihood of an
animal being relinquished. I support `guardianship' language as a powerful shift in the way
we speak and think about the companion animals who share our lives. By truly
understanding what it means to be a guardian, more animals will be adopted and rescued.
The guardianship initiative is leading to a better quality of life for animals as individuals,
not as property."
—Ed Boks, Executive Director, Los Angeles Animal Care & Control
"We saw that it was just a word change in the Ordinance, which did not change any
existing laws currently in the books—therefore not having any impact on the way the law
was interpreted."
—Michael Shrewsbury, deceased, formerly with the Department ofAnimal
Services, Sherwood, Arkansas
"There is no reason, either legal or emotional, why we should not incorporate the phrase
owner/guardian into this ordinance. There is no legal or threatening responsibility laid
upon any individual or organization or profession."
Michael A. McCoy, D. V. M, Imperial Beach
Paula Kislak, DVM
2260 Ortega Ranch Road
Santa Barbara, CA 93106-2267
Telephone: (805) 565-7789
Fax: (805) 565-7790
Email: pk99@cox.net
September 21, 2008
To Whom It May Concern:
I am writing in support of the use of the term guardian because, as a
veterinarian, 1 strongly believe that we can best serve our clients, patients and
profession by taking a leadership role that advances a deeper understanding of
the value of animals in people's lives, and our responsibilities to them. The
guardian campaign is a brilliant concept by which to achieve this goal because
the art of language, and vocabulary specifically, has powerful implications for
shaping perceptions and crafting public policy.
Numerous research studies in the fields of mental and physical health
show that our bond with companion animals enhances our longevity and quality
of life far in excess of any material possession. Moreover, cultural and forensic
studies demonstrate that violence toward animals is a common harbinger of
crimes against people. In raising the bar for better care and treatment of
companion animals by promoting respect for all life, the guardian campaign also
strengthens the fabric of society.
A more compassionate and respectful animal model enriches us all and
elevates our veterinary profession insofar as we become the leaders in protecting
our precious companions. I am convinced that as more and more people think
and act as the guardians of their animal companions, fewer dogs and cats will be
killed in our nation's shelters, and more and more animal companions will receive
the veterinary care they need and so richly deserve.
I therefore strongly urge my colleagues and community leaders to support
the guardian campaign, which reflects a more compassionate and respectful
attitude toward animals as companions, and people as their guardians. Thank
you for your consideration of this important issue.
Sincerely,
1 Fuja , 1�! g1 ak
Paula Kislak, DVM
Michael Shrewsbury
r
DIRECTOR City of Sherwood 4�
DEPARTMENT OF ANIMAL SERVICES
6500 North Hills Blvd.
Sherwood, Arkansas 72120
834-2287 (Cats)
In Defense of Animals
Attention - Dr. Katz
With regards to the "Guardian" issue - I would like to comment on that -
Sherwood Animal Services - located on the outskirts of Little Rock, Arkansas
looked at this issue some 2-3 years ago. After evaluation, into the :wording of the
issue - we took it before the Sherwood City Council. We saw that it was just a word
change in the Ordinance which did not change any existing laws currently in the
books - therefore not having any impact on the way the law was interpreted. We
saw it just as it is - a step to increase owner awareness of what role they should play
as having a pet.
When a person realizes that he or she is a guardian - it brings a new meaning of
pet responsibility into play. The owner/guardian realizes that his or her pet has a
meaning that is not just a pet to throw out into the back yard and -just feed once a
day - but begins to see a pet as a total responsibility that needs to be seen regularly
by a Veterinarian - have interactive play times and become a member of the family.
I do not veiw this issue as a radical animal rights issue - but rather a moral
obligation that we as a community have taken to increase awareness of how a pet
should be regarded and treated. With this name change - I wholeheartedly believe
that instances of animal neglect and cruelty will decrease. Our City Council
immediately and overwhelmingly approved the name change.
To date - we have had not one legal problem - and believe me - we are a
progressive Animal Control agency taking people to Court for animal violations.
The Judge realizes that it is just a change for name sake - and institutes judgement
on law just the same as he had done before the name change was put into effect.
All of out shelter paperwork reflects the name change - and often - people ask -
what does guardian mean? We tell them and it gives them new insight to what
responsibilities are expected of people who have pets_ NOT ONE negative statement
has ever been made regarding our Ordinance name change, and it has been years
now since this was done.
I would think that any Municipality would be in favor of this. If not for one
reason only but to instill into peoples minds that having a pet carries responsibility -
and with this instilled into their minds - incidents of animal cruelty and neglect will
decrease. After all - is that not the goal of all. concerned? To decrease neglect and
cruelty and better adherance to City Ordiance? It only makes sense!! I am in high
favor of this Ordinance - it is a positive step - and fully endorse it for any City.
Michael Shrewsbury
Director - Sherwood Arkansas
Michael A. McCoy, D.V.M.
132 Citrus Avenue Imperial Beach • CA .91932
(619) 423-0495
Testimony to city council July 5, 2006
I see this ordinance as an opportunity to elevate standards of excellence in society. The
way we treat our animal companions is certainly a reflection on how we treat one
another.
Social change is always difficult. But if we are to grow as a community if is important to
consider changes such as the one before you tonight. The proposed ordinance promotes
compassion for animals and it instills a higher level of awareness of how they are to be
treated in the City of Imperial Beach.
We cannot allow the fears of others to stifle our efforts on behalf of other living things
for whom we must be the voice.
By looking at animals with more kindness.and respect we become more responsible
human beings and we improve the community where we live.
There is no reason, either legal or emotional why we should not incorporate the phrase
owner/guardian into this ordinance. There is no legal or threatening responsibility laid
upon any individual or organization or profession. The only reason for oppositign is the
fear of the unknown, the fear of risk and perhaps the fear of becoming better.
I have been a veterinarian for almost 40 years and have viewed my profession as a -
bastion of protection in the health and welfare of animals and for the relief of their pain
and suffering. Veterinarians are also privileged to assuage the concems; and anguish of
their clients.
My profession leads the way in strengthening the bond between humans and animals.
I invite and encourage my friends, colleagues, and elected leaders to move forward in
raising these standards of excellence in this community by including the term
owner/guardian to this new animal control ordinance.
Respectfully submitted
Micbael A. McCoy, DVM
Proposed Changes to Ukiah Municipal Codes:
Change `owner" to "guardian" in codes related to dogs and cats (proposed
changes are printed in green).
4152: DEFINITIONS:
Unless the context otherwise requires, the following terms shall have the following meanings
when those terms are used in this Chapter.
ANIMAL. Any wild or domestic animal, fowl, reptile, fish and non -human animals.
ANIMAL CONTROL, DIVISION OF ANIMAL CONTROL/ANIMAL CONTROL AUTHORITY.
That department or division of the City government and/or contracting agency which is
specifically charged with the regulation of and enforcement of laws relating to animals within
the jurisdiction of the City.
ANIMAL CONTROL OFFICER. Any person duly appointed by the Agricultural Commissioner,
the City Council, or a Humane Society pursuant to Civil Code section 607f, if that society has
contracted with the City to enforce this Chapter within the City limits.
ANIMAL ESTABLISHMENT. Any pet shop, grooming shop, auction, performing animal
exhibition, kennel, animal shelter operated by other than a government agency, or Humane
Society for the purposes specified in this ordinance.
ANIMAL SHELTER. Any facility operated by a local governmental agency, contracting
agency or Humane Society for the purposes specified in this ordinance.
ANIMAL EXHIBITION. Any display containing one or more live domesticated wild or exotic
animals which are exposed to public view for entertainment, instruction or advertisement.
AT LARGE. Any animal, excepting a working animal, shall be deemed to be at large when off
the premises of the ewnefgg a! dian and not under restraint by leash or physical control of its
ownerpuardian.
BOARDING KENNEL. A commercially operated establishment for the care and keeping of
dogs and cats, other than those belonging to the operator.
CAT. Any member of the domestic feline species.
CITY. The City of Ukiah and when the context so indicates, City employees or contractors
designated to carry out the provisions of this Chapter.
COUNTY. The County of Mendocino
CONTRACT AGENCY. Any entity, including a Humane Society, which has entered into a
contract with the City Council for the regulation and control of animals within the City and the
duly designated officers of said contract shall have the authority to enforce the terms of this
ordinance, including the authority to issue citations, in all areas covered by said contract.
COUNTY VETERINARIAN. Through a recommendation by the County Health Officer, shall
be annually appointed by the County Board of Supervisors. He serves with or without
compensation in the furtherance of the program of vaccination of dogs and cats against
rabies.
DANGEROUS ANIMALS. Any animal which, because of its disposition or other characteristic
would constitute a danger to persons or property, but this definition does not include domestic
dogs or cats.
DOG. Any member of the domestic canine species.
DOMESTIC ANIMAL. Any animal, other than wild or exotic animals, customarily confined or
cultivated by man for domestic or commercial purposes.
ESTRAY. The act of any animal to wander or roam at large.
EXOTIC ANIMAL. Any wild animal not customarily confined or cultivated by man for domestic
or commercial purposes.
FERRAL DOG. A dog, escaped from domestication, running free and becoming wild.
GUARD DOG. A dog trained specially for the protection of personal, commercial or private
property and registered as a recognized guard dog with the local governing body.
GUARDIAN. The use of the word "guardian" for all legal intent and purposes has the same
meaning and effect as the term "owner" with respect to all federal state and county law,
current and/or as modified.
GUIDE DOG. A dog that physically assists a person who has a physical disability.
GROOMING SHOP/PARLOR. A commercial establishment where animals are bathed,
clipped, plucked, or otherwise conditioned.
HEALTH DEPARTMENT. The Health Officer or authorized agents of the County Health
Officer or City Health Officer.
INFRACTION. Public offense as defined by Penal Code section 16.
IMPOUNDMENT. Any taking custody of, taking up, or confining of any animal(s) by the
Animal Control authority.
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COMMERCIAL KENNEL. Any place where five (5) or more dogs or cats are kept for
commercial purposes, including a commercial kennel, pet grooming shop/parlor, commercial
dog breeding business, boarding kennel, commercial or nonprofit dog adoption agency, or
pet shop; provided, however, that a commercial kennel shall not include a licensed veterinary
hospital or licensed agricultural kennel.
NONCOMMERCIAL RESIDENTIAL KENNEL. A place where five (5) or more dogs are kept,
harbored, or confined for other than commercial purposes. Each dog in this type of kennel is
subject to the regular dog license fee and is subject to compliance with certain kennel
provisions of 04161.
CERTIFIED AGRICULTURAL KENNEL. Any place where five (5) or more dogs used solely
for the herding or protection of farm animals or hunting dogs are actually kept, and the
applicant signs a statement verifying proof of that status when applying for the certified
agricultural license.
KITTEN. Any member of the domestic feline species under four (4) months of age.
LEASH. Any rope, leather strap, chain or other material not exceeding six feet (6) in length
being held in the hand of the person capable of controlling and actually controlling the animal
to which it is attached.
LICENSE. Refers to the license issued for the specked licensing period within City with all
fees being paid as evidenced by a valid receipt.
LIVESTOCK. Includes all domesticated bovine, equine, caprine, ovine, swine, avian, poultry,
and rodent species.
NUISANCE. Without limitation, any animal shall be considered a nuisance if it damages,
soils, defiles, or defecates on private property other than the owner'sguardian's, or public
property; causes a disturbance by excessive barking or other noise making; or molests,
attacks, or interferes with persons or passers-by on public property and property not that of
the animal's ewnerquardian; or attacks, worries, or molests or kills other animals or
repeatedly chases passing vehicles on public highways or streets.
OWNER. Any person who is the keeper, harborer, possessor, or custodian, or who has
control of an animal, or legal owner of any animal. Any occupant of premises upon which an
animal is found shall be deemed prima facie the owner of said animal for the purposes of this
Chapter. In addition, it shall be evidence of ownership of any animal for any person to refuse
to present that animal to an Animal Control Officer for inspection or to refuse to permit such
Officer to impound any animal on the premises of such person, when said animal is found in
violation of the provisions of this Chapter.
PHYSICAL CONTROL. Confined or restrained by a chain, rope, or leash
PET SHOP. An establishment operated by any person, firm, or corporation, where live
animals are kept for wholesale or retail sale, barter, or hire.
PROTECTIVE CUSTODY HOLD. Is a hold placed on any animal or dog which the animal
enforcement authority determines should extend beyond seventy two (72) hours, excluding
Saturday, Sunday and holidays.
PUPPY. Any member of the domestic canine species under the age of four (4) months.
QUARANTINE. The act of strict isolation and confinement of any animal to prevent the
exposure to and the spread of a contagious disease or to prevent the animal from injury to
any person or other animal.
STRAY. Any animal that is at large without an identification tag, license tag, rabies tag,
brand, tattoo, or any apparent identification that would identify the true ownership of said
animal, or an animal that may be lost or abandoned with or without such means of
identification.
UNCONTROLLED. Any animal at large.
UNLICENSED. That the licensing fee has not been paid for the current licensing period in the
City.
VACCINATION. A rabies vaccination of a dog or cat with a vaccine approved by and in the
manner prescribed by the State Department of Public Health.
VETERINARIAN. A person licensed to practice veterinary medicine in the State of California.
VICIOUS ANIMAL. Any animal which has bitten a person or animal without provocation, or
attacks, bites, harasses, scratches, or which has a disposition or propensity to attack, bite,
harass or scratch any person or animal, or constitutes a physical threat to human beings or
other animals.
WILD ANIMAL. Any animal not actually confined or cultivated by man.
WORKING ANIMAL. Animals under the control of humans used for the movement of
livestock, fowl, tracing, obedience show, or in the taking of wild animals or wild fowls during
the season established by law or in field trials. (Ord. 923, 02, adopted 1991)
4153: DOGS:
It shall be unlawful and an infraction for any person who owns, harbors or keeps any dog:
A. To permit or cause such dog to run at large, roam or run estray; to fail to keep the dog
under physical control when the dog is upon any public property or private property
without the express permission of the owner or the custodian of such property. Dogs
permitted on public property must be on a leash not exceeding six feet (6) in length.
B. To permit the dogs to defecate upon public property, including but not limited to, any public
sidewalk or public area commonly occupied or traversed on foot by members of the
public, unless the person immediately removes the feces and properly disposes of it.
Visually handicapped persons who use guide dogs are exempt from this law.
C. To permit any dog to be unlicensed.
D. To permit any dog to remain unrestrained without an appropriate fence, chain, leash, or
enclosure.
E. To permit or take any dog into a restaurant, grocery store, meat market, supermarket, fruit
store or any place where food is sold, dispensed or served to members of the public.
Exempted from this law are guide dogs under the immediate and effective control of their
ewnersguardians.
F. To permit any dog, known to be vicious and/or at large, to be kept on any private property
in such a manner as to endanger the safety of any person lawfully entering such
premises. In addition, a sign must be posted in a conspicuous place at or near the
entrance to the premises with lettering at least two inches (2") In height and width reading:
'BEWARE OF VICIOUS DOG'
(Ord. 923, 02, adopted 1991)
4155: NUISANCE:
It shall be unlawful and an infraction to permit dogs, cats or other animals to engage in any
conduct which would constitute a public nuisance. When Animal Control receives a complaint
regarding a dog or animal which presents a physical menace to the safety or the
neighborhood and, upon receiving a written complaint(s) from one or more persons residing
or working in the surrounding neighborhood who complains that any dog, cat or other animal
is a habitual nuisance so as to disturb the peace and quiet of the surrounding neighborhood,
or by reason of its actions causes undue annoyance, or whose habitual barking, howling or
other sound, cry, or habitual excessive loud and shrill noises interferes with any person of
ordinary sensitivity in the reasonable and comfortable enjoyment of life and property, the City
will investigate the complaint, and if such condition is found to exist, an order to conform may
be issued requiring said uardian or custodian of the dog, cat or other animal to abate
such nuisance immediately. Failure to comply with the notice to abate such nuisance in
compliance with the specific requirements contained in the notice shall be deemed a violation
of this Section and subject the violator to such penalties and fines as are set forth in this
Chapter, and may subject the animal to impoundment. The aggrieved animal owner --guardian
may file a written appeal of such order of abatement or an impoundment of said animal in the
form of a written "Notice of Appeal" with Animal Control. The appeal hearing will be
conducted pursuant to procedures set forth in 04185. (Ord. 923, 02, adopted 1991)
4160: DOG LICENSES:
A. General Requirements:
1. QWWneFs Guardians of dogs four (4) months or older shall at all times have a valid City
dog license for each dog In their possession and must license their dogs within ten (10)
days of the dog coming into their possession or within ten (10) days after the dog reaches
four (4) months of age. Licenses are valid for a period of one year beginning on the first
day of the month in which they are first issued and ending the first day of that same month
in each following year. If a license is sought more than ten (10) days after the dog turns
four (4) months of age or first comes into theguardian's possession the license
shall be effective for a period of one year on the first day of the month in which a license
was first required.
Evidence of spaying or neutering when required shall be furnished by theGwPe uardian
and shall consist of certification from a licensed veterinarian. Any owner -guardian of the
same dog so licensed may transfer a valid license and registration to another person upon
payment of the transfer fee.
2. No license or tag of any type shall be issued pursuant to this Chapter for any dog until a
valid certificate of rabies vaccination is presented to City Finance Department for each
dog to be licensed.
3. A current valid dog license tag bearing the month and year in which it was issued shall
be securely affixed to the dog's collar, harness or device and shall be worn at all times by
said dog for whom the license registration is issued.
4. A reduced license fee shall be charged for all dogs that are spayed or neutered
according to a fee schedule set by resolution of the City Council.
5. Any disabled person using a dog as a recognized guide dog shall be issued a license
without charge upon proof of a valid rabies vaccination.
6. A dog owned and used exclusively for law enforcement purposes by a public agency
requires a valid rabies vaccination and a dog license. The license requested shall be
issued without charge upon documentary proof that such dog is certified for law
enforcement activities only.
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B. License Forms and Tags: The City Finance Department or Division of Animal Control shall
provide forms for the licenses required herein. Such licenses when completed, shall state
the age, sex, color, and breed of the dog for which a license is requested and the name
and address of the owaeFguardian thereof. The City Finance Department or a Division of
Animal Control shall maintain on file in its office for public inspection copies of all licenses
issued pursuant to this Chapter. Upon completion of the license form by the applicant,
payment of the fees required, and presentation of a valid certificate of rabies vaccination
as required herein, the City Finance Department or a Division of Animal Control shall
issue the necessary license tags which shall be of a durable material and bear the name
"City of Ukiah", the month and year of issuance, and the number of the license tag.
C. Notice to Public: The City shall annually between May 15 and June 15 of each year, cause
to be published at least once in a newspaper of general circulation, a notice addressed to
all persons who own or harbor dogs. Said notice shall state the amount of the license fee,
the date payable, and the penalty for failure to pay within the time prescribed by this
Chapter. Thirty (30) days before the expiration date the City Finance Department or
Division of Animal Control shall send a renewal notice to each ewneFguardian of a
licensed dog as shown on the City's records. Failure to publish or send such notices shall
not relieve any dog ewraer-quardian of the obligation to comply with any provisions of this
Chapter.
The Finance Department or Division of Animal Control is also authorized to require
businesses which sell pet food or pet supplies to permit the posting of a notice next to
such items reminding pet ewnersguardians to comply with City licensing regulations,
rabies vaccination requirements and City animal control laws. These notices will be
supplied and posted by the City.
D. Late Procurement and Penalty: Any ewaer-guardian failing to obtain and pay for a
nonprorated license or licenses under the provisions of this Chapter by the thirtieth day of
the month in which the license was originally Issued ("the renewal date") shall, in addition
to the license fee, pay a penalty for each dog. Dog GwPe&rs-guardians who are cited for not
having obtained the required license(s) for their dog(s) as required by this Chapter shall
obtain a license and will be charged the additional delinquent penalty fee. Any license
after the renewal date will be effective for one year from date on which the license
originally expired.
E. Nonresidents: Provisions of 4160 A through G, shall not apply to nonresident ewRers
guardians of dogs who are temporarily within the City with their dogs for thirty (30) days or
less, nor to dog ewaeFs-guardians whose dogs are brought into the City to participate in
any dog show, field trial, or tracking activity, providing said dogs have a current valid dog
license and rabies vaccination from a city or county or state of origin. The dog license
must be attached pursuant to ❑4160 A.
F. Imported Dogs: Any dog uardian not falling within the exemption of 4160 E
above, bringing a dog(s) into the City from out of State or out of the City after July 1, shall
within ten (10) days, excluding Saturdays, Sundays, and holidays, upon presentation of a
valid rabies vaccination certificate, obtain the license(s) for the ensuing fiscal year.
OwnersGuardiansof any such aforementioned dogs brought into the City before July 1 of
the existing fiscal year, shall obtain the required nonprorated license for that fiscal year.
Said license shall expire on July 1, and said dog OwneFguardian shall be subject to
normal license renewal.
The additional penalty provided for nonpayment of license fees on or prior to June 30 in
any year shall not apply to the said ewneFquardian of a dog or dogs who brings such out
of City dog or dogs into the City after June 30 of any year, providing such Ownerguardian
shall within ten (10) days (excluding holidays, Saturdays and Sundays) after bringing each
dog or dogs into said City, procure a license or licenses for such dog or dogs, and it is
hereby made the duty of such Owners guardians to secure said license or licenses within
said ten (10) day period.
G. Lost Tags: In the event a license tag issued to a dog be lost or destroyed, the ewner
guardian shall within ten (10) days thereafter procure a new duplicate license tag for a
fee, and if saiduardian shall fail to secure a duplicate license within ten (10) days
(excluding Saturdays, Sundays and holidays) from the loss of said tags, said ewner
guardian or owners -guardians shall be subject to a delinquent penalty fee, as well as the
duplicate tag fee as set forth by resolution by the City Council of the City.
H. Prohibitions:
1. It is further provided that any person who secures a dog license, or any type of dog
kennel license, or dangerous animal permit at any time by means of fraud or
misrepresentation shall be guilty of a misdemeanor.
2. Any person who owns or harbors or keeps any dog and fails, neglects or refuses to
attach and keep a valid current license tag affixed to said dog in the manner prescribed by
this ordinance and State law is guilty of an infraction. Such unlawful conduct may also
result in the impoundment of the dog.
3. No person shall and it shall constitute an infraction to remove a dog license tag from
any dog without the consent of the uardian thereof, except in cases of emergency.
4. It is unlawful and an infraction for any person to place a dog license tag on any dog for
which the tag was not issued or place an imitation or false dog license tag on any dog.
5. It shall constitute an infraction for any person to fail or refuse to show to the Animal
Control Officer or peace officer the dog license tag or license certificate or rabies
certificate for any dog upon request.
6. It is unlawful and a misdemeanor to possess, own, keep or harbor any unlicensed dog
or to maintain, conduct, or cause to be operated any unlicensed kennel, grooming
shop/parlor, pet shop, commercial kennel and profit or nonprofit dog adoption agency.
I. Disposition of Funds: All fees collected for the issuance of dog licenses and tags and all
fines collected pursuant to this Chapter shall be paid into the City treasury and shall be
used as required, in Food and Agriculture Code section 30652, as it now reads or may be
hereafter amended.
J. 4160, requiring dog licenses, 4161, requiring kennel licenses, 4162, requiring licenses
for dangerous animals, and 4163, prescribing rules for denial, cancellation or revocation
of licenses shall not become effective until the City Council adopts a resolution declaring
those sections effective in the City. Until said resolution is adopted by the City Council and
published as provided in Government Code section 6061, the provisions of Mendocino
County Code, chapter 10.12, including section 10.12.010, requiring dog licenses, section
10.12.020, requiring kennel licenses, section 10.12.30, requiring licenses for dangerous
animals and section 10.12.040, prescribing rules for cancellation, denial or revocation of
licenses, shall continue to apply in the City.
Until said resolution is adopted and published as provided herein, persons who own or
possess dogs or dangerous animals and kennel owners and operators shall continue to
apply to Mendocino County for required licenses and permits as provided in Mendocino
County Code, chapter 10.12. (Ord. 923, 02, adopted 1991)
4161: KENNEL LICENSES:
No person shall conduct a commercial kennel without a current commercial kennel license, in
addition to a City business license, issued by the Finance Department.
No person(s) shall be issued a certified agricultural kennel license without verifying to the fact
that their dogs (5 or more) are solely used for the purpose of herding or protection of farm
animals, or hunting, and further agrees that these dogs are not to be sold or traded for
commercial purposes. Applicants will be required to complete a signed statement attesting to
the validity of the information as being true and correct.
Such kennel license must be obtained before July 1st. Persons failing to obtain the license by
June 30 shall pay double the fee. Licenses shall be valid for a period of one year extending
from July 1st through June 30th of the following year. The fee schedule for this type license is
set by resolution of the City Council.
Exempt from the double fee penalty provisions are premises where dogs are kept, harbored
or maintained for the sole purpose of raising, training, and providing guide dogs to the blind,
deaf or other physically disabled persons. A nonprofit dog adoption agency will likewise be
exempt from this penalty. However, a special fee -exempt commercial kennel license is
provided for and required for such nonprofit adoption agencies as well as those persons
raising and selling dogs for the physically disabled. All dogs shall be currently Individually
licensed in accordance with the provisions of Article 7 of this Chapter.
The Finance Department shall issue to such owner without additional charge individual
license tags for each of the dogs covered by the kennel license and, during the term of that
license, shall upon written application, issue to such owner without charge additional license
tags for any additional dogs that come into the possession of the owner within that license
year.
A. Application for License: The application for above-mentioned licenses shall be in writing on
a form approved by the Finance Department. The applicant shall furnish a list of the types
of animals to be maintained or used for any purpose, together with the approximate
number of animals of each type.
B. Regulations and Standards: The City Council may establish by resolution regulations and
standards relating to:
1. The maximum number and species of animals to be kept or maintained on the
premises;
2. The construction, sanitation and maintenance of the facility;
3. Any other regulations and standards in conformity with and for the purposes of carrying
out the intent of this Section. Compliance with such rules and regulations shall be
prerequisite to the issuance and continued validity of any license provided pursuant to this
Section.
The licensee shall maintain a record of the names and addresses of persons from whom
animals are received and to whom the animals are sold, traded or given. This shall be
available to the City upon request.
C. Inspection: The City shall have the authority to inspect any facility for which a
noncommercial residential kennel or commercial kennel license is to be issued or
renewed for the purpose of determining inhumane treatment of animals and/or violations
of State and local health and sanitation laws.
D. Conditions Relating to Animal Facilities and Care:
1. Structural Strength: Housing facilities for animals shall be structurally sound and shall
be maintained in good repair, to protect the animals from injury, to contain the animals,
and to restrict the entrance of other animals.
2. All animals shall be supplied with sufficient good and wholesome food and water as
often as the feeding habits of the respective animals require.
3. All animals shall be maintained in a clean and sanitary condition.
4. All animals shall be so maintained as to eliminate excessive and nighttime noise.
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5. No animals shall be without attention more than eighteen (18) consecutive hours.
Whenever an animal is left unattended at a commercial animal facility, the telephone
number of Animal Control or the name, address and telephone number of the person in
charge of the facility shall be posted in a conspicuous place at the front of the property.
6. Every reasonable precaution shall be used to insure that animals are not teased,
abused, mistreated, annoyed, tormented or in any manner made to suffer by any person
or means.
7. No condition shall be maintained or permitted that is or could be injurious to the
animals.
8. Animal buildings and enclosures shall be so constructed and maintained as to prevent
escape of animals. All reasonable precautions shall be taken to protect the public from the
animals and the animals from the public.
9. Every animal establishment shall isolate sick animals sufficiently so as not to endanger
the health of other animals.
10. Every building or enclosure wherein animals are maintained shall be constructed of
material easily cleaned and shall be kept in a sanitary condition. The building shall be
properly ventilated to prevent drafts and to remove odors. Heating and cooling are to be
provided as may be required, according to the physical need of the animals, with sufficient
light to allow observation of animals and sanitation.
11. Licensees shall take any animals to a veterinarian for examination or treatment if
Animal Control or other enforcement agencies finds this necessary in order to maintain
the health of the animal and orders the ewner-guardian or custodian to do so.
12. All animal rooms, cages, kennels and runs shall be of sufficient size to provide
adequate and proper accommodations for the animals.
13. Every violation of an applicable regulation shall be corrected when specified by Animal
Control or other enforcement agencies.
14. Licensees shall provide proper shelter and protection from the weather at all times.
15. Licensees shall not give any animal any alcoholic beverage, unless prescribed by a
veterinarian.
16. Licensees shall not allow animals which are natural enemies, temperamentally
unsuited, or otherwise incompatible, to be quartered together or so near each other as to
cause injury, or torment.
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If two (2) or more animals are so trained that they can be placed together and do not
attack each other or perform or attempt any hostile act to the others, such animals shall
not be deemed to be natural enemies.
17. Licensees shall not allow the use of any equipment, device, substance or material that
is injurious or causes pain or cruelty to any animal.
18. Licensees shall give working animals proper rest periods. Confined or restrained
animals shall be given exercise proper for the individual animal under the particular
conditions.
19. Licensees shall not work, use, or rent any animal which is overheated, weakened,
exhausted, sick, injured, diseased, lame, or otherwise unfit.
20. Licensees shall not display animals bearing evidence of malnutrition, ill health,
unhealed injury, or having been kept in an unsanitary condition.
21. Licensees shall not display any animal whose appearance is or may be offensive or
contrary to public decency.
22. Licensees shall not allow any animal to constitute or cause a hazard or be a menace
to the health, peace or safety of the community.
E. Nothing contained in this Section shall be construed to permit a commercial or
noncommercial kennel where such use is not allowed by applicable zoning laws. (Ord.
923, ❑2, adopted 1991)
4171: ADMINISTRATIVE CONTROL:
A. Harboring Unvaccinated Dogs: No person shall own or harbor any dog after such dog
attains the age of four (4) months which has not been vaccinated by a duly licensed
veterinarian.
B. Certificate of Vaccination: After vaccinating any dog, the veterinarian performing such
vaccination shall sign a certificate in triplicate containing the following information:
1. The name and address of the ewfleF-guardian or harborer of the vaccinated dog.
2. The date of expiration of the vaccination.
3. The breed, color, sex and approximate size.
The Finance Department or the Division of Animal Control shall not issue license tags for
any dog until it has been vaccinated with an antirabies vaccine by a licensed veterinarian
12
in a manner approved by the County Health Officer. The ewaer-quardian of such dog shall
exhibit to the Finance Department or the Division of Animal Control or the City a certificate
of vaccination on the form provided by the Health Officer.
Every licensed veterinarian practicing veterinary medicine within the City shall submit to
the Division of Animal Control or the City one copy of each rabies vaccination certificate
issued. Copies of all certificates issued shall be submitted on a quarterly basis.
The Division of Animal Control shall retain and file its copy of the certificate for a period of
no less than three (3) years.
When a certificate of rabies vaccination is issued for the purpose of issuing a dog license,
the vaccination must be valid for the entire licensing period.
C. Exemption from Rabies Vaccination: Any dog may be exempted from antirabies
vaccination during an illness or when the dog is not in physical condition to be vaccinated
and the antirabies vaccination would be detrimental for a physiological reason to such
dog's health if a licensed veterinarian has examined the dog and certified in writing within
five (5) days of examination that such vaccination should be postponed because of a
specified illness. Old age, debility, and pregnancy will not exempt a dog from rabies
vaccination. Exemption statements shall be valid only for the duration of the illness. The
temporary exemption from vaccination does not exempt a dog from the licensing
requirements once its physical condition permits.
D. Evidence of Vaccination: Possession of a certificate of vaccination on a duly approved
form signed by a duly licensed veterinarian shall be prima facie evidence of vaccination of
the dog referred to therein on the date indicated on said certificate.
E. False Representation of Certification: No person shall represent that any vaccination
certificate in his possession or under his control was issued as a result of the vaccination
of any dog other than the dog that was in fact vaccinated.
F. Stolen Certificate: No person shall make use of or have in his possession or under his
control a stolen, counterfeit or forged vaccination certificate.
G. Presentation of Certificate on Demand: No person who owns or harbors any dog shall fail
or refuse to exhibit the certificate required herein upon demand of the Health Officer, any
Public Health Sanitarian, peace officer, or Animal Control Officer.
H. Time Limit for Vaccination: Any person who owns or harbors any dog which has been
brought into the City shall, in the event such a dog has not been vaccinated as provided
herein, have a period of ten (10) days from and after the arrival of such dog into the City
within which to comply with this Chapter.
I. Reporting of Bites: It shall be the duty of any person having knowledge that any dog or
other mammal has or is suspected of having bitten any human being, or other mammal, or
13
in all cases of mammal bites treated by a physician to immediately report such occurrence
or fact to the County Health Officer or to the Division of Animal Control and to furnish
complete information regarding the incident.
The report shall state the name and address, and age and sex of the person bitten, and/or
description of the mammal bitten, if any, location and extent of bite wound, address or
location where such attack occurred, and any other specific information relating to the
biting animal or the biting incident so requested by the Health Department or the Division
of Animal Control and/or Animal Control Officer. A copy of the report shall be forwarded
by the Division of Animal Control and/or Animal Control Officer to the County Health
Department within seventy two (72) hours.
In the event that the Animal Control Officer secures information of the existence of a case
of rabies or other animal diseases dangerous to human beings, he/she shall immediately
report same to the Health Officer. The ewpme, g ardian of any mammal which has or is
suspected of having bitten any person or other mammal within the preceding ten (10)
days for dogs and cats, and fourteen (14) days for all other mammals, shall immediately,
upon demand, surrender such mammal to the Health Officer, peace officer, or Animal
Control Officer for purposes of quarantine or confinement pursuant to Section 4172. (Ord.
923, ❑2, adopted 1991)
4174: PENALTY:
It is unlawful and a misdemeanor for any person having control, custody or possession of the
mammal, whether or not that person is the owner-guardianof the mammal, to fail to
surrender such mammal to the Health Officer, peace officer, or Animal Control Officer upon
demand, to in any way hinder, interfere with or delay the officer's designated herein with the
enforcement of this Article, or to violate any requirement of this Article, unless a different
penalty is provided for failure to comply with a speck requirement or prohibition. (Ord. 923,
112, adopted 1991)
4180: VOLUNTARY SURRENDER OF ANIMAL; NOT IMPOUNDED:
Any animal or dog which is voluntary surrendered by its ewneFguardian or person in control
of such animal to the Division of Animal Control for the purpose of euthanasia or adoption or
selling such animals shall not be deemed to be impounded and need not be kept for any
minimum period of time as otherwise specified in this Chapter. (Ord. 923, 112, adopted 1991)
4182: IMPOUNDMENT OF DOGS RUNNING AT LARGE:
14
An Animal Control Officer shall not seize or impound a dog for running at large under the
provisions of this Chapter when the dog has not strayed from and is upon the private property
of the dog owner-gu ardian or the person who has a right to control the dog, or upon private
property to which the dog ewrref-guardian or person who has a right to control the dog has a
right of possession, nor shall the Animal Control Officer seize or impound a dog which has
strayed from, but then returned to the private property of his/her owner -guardian or the
person who has a right to control the dog, but in such a case, a citation may be issued;
provided, however, that if the ewrie -guardian or person who has a right to control the dog is
not at home, the dog may be impounded, but the officer shall post a notice of such
impoundment on the front door of the residence of the ewneF guardian or person who has a
right to control the dog. The notice shall state the following: that the dog has been
impounded, where the dog is being held, the name, address, and telephone number of the
agency or person to be contacted regarding the release of the dog, and an indication of the
ultimate disposition of the dog, if no action to regain it is taken within a specified period of
time by its owner guardian or by the person who has a right to control the dog.
This Section shall not be construed as prohibiting any person from killing a dog in the
situation authorized by Food and Agricultural Code sections 31102, 31104, 31152. (Ord. 923,
112, adopted 1991)
4183: SUMMARY SEIZURE AND POST SEIZURE HEARING:
An Animal Control Officer may seize and impound an animal for violation of any provision of
this ordinance or State law prior to a hearing in any of the following situations where the
Gwner-g!jardian is not present and where the Officer believes it is necessary:
A. To protect public health, safety and property;
B. To protect an animal which is injured, sick, or starving and must be cared for; and
C. To protect an animal from injury which has strayed into public property or public right of
way.
D. Even when the owneFguardian is present where the animal has bitten a human being and
the officer reasonably believes that the ownef-g ardian will remove the animal from the
City before it has been quarantined as provided in 4171 and 4172. The Animal Contro
Officer may quarantine the animal as provided in said Sections.
If the owner -guardian or person who has the right to control the animal wishes to
challenge the impoundment, he/she shall personally deliver or mail a written request for a
hearing, such that it is received by Animal Control within seventy two (72) hours of the
seizure and impoundment.
15
Animal Control upon receipt of a notice of appeal, shall immediately set a time, date and
place for a hearing on said matter before the City Manager or a person or persons
designated by the City Manager to hear and decide such appeals. Said hearing shall be
held not less than five (5), nor more than ten (10) days after the filing of the notice of
appeal. Notice of such hearing shall immediately be given to the ownev-guardian at the
address shown in the notice of appeal. During the pendency of any appeal from an order
of impoundment or abatement, the animal impounded may be maintained in the City
impound facility or other approved facilities.
The hearing shall be conducted as set forth in 4185 of this Article. (Ord. 923, ❑2,
adopted 1991)
4184: HEARING PRIOR TO ANIMAL DEPRIVATION:
Except as provided in 4182 of this Article, a peace officer, agents of the Department of
Public Health and the Division of Animal Control may not seize or impound any animal,
unless an appeal hearing is held as set forth in 4185 of this Article.
If the owner -guardian or person who has a right to control an animal refuses to consent to an
impoundment of his/her animal, the Animal Control Officer may issue a notice commanding
the person to appear at a specified time before the City Manager or a person or persons
designated by the City Manager to hear and decide such appeals. (Ord. 923, 112, adopted
1991)
4185: APPEAL HEARING:
At the time, date and place set for said hearing, the City Manager or designated hearing
officer(s) shall hold a hearing at which time the aggrieved owner -guardian of the subject
animal may appear and testify as to any matters relevant to the proceedings. The Animal
Control Officer, County Health Officer, or police officer shall present all evidence, oral and
documentary, justifying said order of seizure and impoundment or abatement. Each party
may be represented and may call such witnesses as shall be necessary to present testimony
on matters relevant to the hearing. Technical rules of evidence shall not apply to said
proceedings, and the City Manager or designated hearing officer may hear and consider any
evidence he or she deems relevant and upon which reasonable people would be likely to rely
in the consideration of matters of a serious nature. The decision of the City Manager shall be
supported by the weight of evidence.
Upon conclusion of the hearing, the City Manager or the person designated to hear the
matter shall determine whether to sustain or overrule the Animal Control Officer, Health
Department or Police Department's order of seizure and impoundment or abatement.
16
If the order of seizure and impoundment or abatement is not appealed or if such order is
sustained after a hearing, the animal seized shall not be released to the ewne�guardian until
the owneFguardian pays all fees, charges or costs of the impounding and care for such
animal, and said animaluardfan signs a written promise to control said animal and to
prevent said animal from trespassing, howling, barking or making other noises, or causing
damage to property, or being vicious or demonstrating that it is potentially vicious or in any
manner causing a public nuisance. If all fees, charges, fines, and penalties are not paid or the
written promise to abate is not filed with five (5) days of the date that said order of abatement
becomes final, the animal impounded shall be placed in a suitable home or humanely
destroyed by the impounding agency.
If any seizure and impoundment or order of abatement is overruled by the City Manager or
designated hearing officer, the animal impounded shall be released forthwith and the City
shall bear all costs and expenses of such impoundment. Nothing in this Section shall be
deemed to exempt any uardfan from any fines or penalties imposed by failure to have
such animal duly and properly licensed or registered.
In the event any animal ewner(s) quardian(s) is ordered to abate a nuisance and as a result
of that order of abatement, said owner %!a dian fails to take appropriate action which results
in the animal constituting such nuisance being impounded and placed in a suitable home or
humanely destroyed by the impounding agency, the City Manager or designated hearing
officer may, if a kennel owner is at fault, order that no further kennel license or permit be
issued to such kennel licensee or pursuant to this Chapter for any such period of time, not to
exceed one year, as he, she or they may determine. (Ord. 923, 112, adopted 1991)
4186: FAILURE TO APPEAL IMPOUNDMENT:
Any person who fails to appeal any seizure or impoundment or order of abatement by the
Animal Control Officer, the Department of Health or the Police Department or their authorized
agents will forfeit all rights of ownership and control of the animal to the Division of Animal
Control. Final disposition of the animal shall be determined by the agency in accordance with
the provisions of this Chapter and State law.
A. Redemption: Upon proper identification to the Division of Animal Control as the true owner
guardian or other person entitled to custody of an impounded dog, said person may
redeem such dog.
The same dog being redeemed from impoundment for a second or third time offense shall
be redeemed by none other than its actual ewnerguardian.
No dog shall be redeemed without a valid rabies vaccination certificate, current valid dog
license, payment of the fees or charges for impoundment, board and care, or veterinary
services rendered.
17
No large domestic animal shall be redeemed without payment of fees or charges to cover
impoundment, capture, or hauling and other expenses incurred in taking -up the animal.
The amount of such fees and charges shall be set by resolution of the City Council.
Any animal or dog impounded by an Animal Control Officer or peace officer into his patrol
vehicle prior to being impounded at the animal shelter for reasons of violations of this
Chapter, or for the health and safety of the animal, may be released to its uardian,
or the person entitled to custody upon proper identification by the Animal Control Officer
at his/her discretion. However, a notice of warning or citation may be issued to the owner
guardian or other person entitled to custody. It is a misdemeanor for any person to
remove any animal from the custody of the impounding officer without the express
permission of the officer.
B. Adoption/Sale: All dogs and cats adopted or sold from the City Animal Control Shelter shall
be spayed or neutered within thirty (30) days of adoption or sale. An amount to cover the
cost of spaying or neutering shall be deposited with the Division of Animal Control at the
time the animal is obtained. This deposit will be returned when evidence that the animal
has been spayed or neutered by a licensed veterinarian is presented. The amount of the
deposit shall be set by resolution by the City Council. For animals too young to be spayed
or neutered a period of time recommended by a veterinarian will be allowed, but in no
case, over ten (10) months of age. Failure to comply will forfeit the deposit. Fees for
adoption are set forth by resolution of the City Council.
All dogs and cats adopted or sold from nonprofit fee -exempt kennels shall be neutered or
spayed within thirty (30) days of adoption or sale. For animals too young to be spayed or
neutered, a period of time recommended by a veterinarian will be allowed, but in no case
over ten (10) months of age.
It is a misdemeanor for any person to give false or misleading information to the Division
of Animal Control in the adoption of an animal that has been impounded for violation of
this Chapter in order to avoid impoundment, boarding care fees or penalties for such
violations, if it should be established the adoptee is, in fact, the true ewaeFguardian of the
animal being adopted.
As a condition of adoption, the adoptee shall sign a notice agreeing to the provision for
adoption that any person adopting any dog or cat from the animal shelter who fails to
provide proper and adequate care in accordance with the Penal Code section 597(a)
through (t), repeatedly allows the dog to be at large, or fails to obtain required vaccination
and license in the case of dogs, or fails to spay or neuter the dog or cat as required, or
said animal becomes a nuisance and is in three (3) repeated violations of this Chapter,
shall be prohibited from any further adoption of animals from any animal shelter. In
addition, said animal shall be taken -up and impounded and not returned to the adoptee.
Said adoptee shall forthwith forfeit any right or title to said animal which will then become
the property of the City. Adoptee may be subject to any fees, charges, penalties or
citations. (Ord. 923, ❑2, adopted 1991)
18
4187: DISPOSITION OF IMPOUNDED ANIMALS:
No dog may be disposed of until seventy two (72) hours have elapsed from the time of
impoundment, exclusive of the days of impoundment that the impoundment facility is closed,
Saturdays, Sundays and holidays.
No stray cat which has been impounded by a public pound, society for the prevention of
cruelty to animals, shelter, or humane shelter shall be disposed of before seventy two (72)
hours have elapsed from the time of capture of the stray cat, exclusive of the days of that the
impoundment facility is closed, Saturdays, Sundays and holidays.
This Section shall not apply to cats which are severely injured or seriously ill, or to newborn
cats unable to feed themselves.
The Division of Animal Control may retain any dog, cat or animal under a protective custody
hold beyond the seventy two (72) hour period at no charge to the ewnerguardian.
In lieu of destruction, any dog or cat, at the discretion of the Division of Animal Control, may
be released without charge to any humane organization that proves an animal adoption
service providing such release or adoption is not in conflict with any provision of this Chapter.
Any dog or cat may be returned to the Division of Animal Control without charge should such
agency be unable to provide adoption for said animal. (Ord. 923, 02, adopted 1991)
4193: ASSESSMENT OF ABATEMENT FEES:
The fee for removal or disposal by the City of a carcass or a domesticated animal shall be
assessed and charged to the ewner-guardian of said domesticated animal. The fee for
removal or disposal by the City of a wild animal carcass whose ewfler-guardian is not known
or cannot be ascertained, shall be assessed and charged to any City fund appropriately
designated by the City Council. (Ord. 923, 02, adopted 1991)
19
Dear Esteemed members of the Ukiah City Council,
I have been blessed to live in Ukiah for the past 30 years and
during many of those years, I have fostered cats, dogs, kittens and
puppies for most of our local animal rescue organizations as well
as being a board member of SNAP(Spay-Neuter Assistance
Program). I have seen the best of our citizens and the worst; those
who treat our non -human inhabitants as if they are at our disposal.
Human attitudes must change before we can truly cherish our
animal companions. I ask you to please consider changing the
language of all city ordinances to refer to human inhabitants of
Ukiah with pets as animal guardians instead of animal owners.
Respectfully,
`'Julie Knudsen
Ukiah
462-8076
Muhasi6l Shat) TIS M.A. • L.M.ET.
PSYCHOTHERAPY and COUNSELING SERVICES
401 k est Mill Street . Ukiah, California 95432
(707) 463-2442
October 14, 2008
Dear Ukiah City Council Members:
I am writing in strong support of Jan Allegretti's proposal to change the
language in dog and cat related ordinances, replacing "owner" with
"guardian."
Sometimes a seemingly small concept can significantly help to seed and
transform things. Language is very powerful, and we are often
unconsciously conditioned by the inherent concepts words convey, which our
mind may not initially discern.
When we own something, we usually think of an object. When animals are
thought of and related to as objects there can be significant loss of deeper
awareness for their needs. A stark but sadly too common example of this is
the person who gets a dog to protect their property, and keeps it chained up
in the yard. Another example is when you hear people say, "you ought to get
rid of that dog/cat, they're such a nuisance." We rid ourselves of objects
we own.
In addition to food and shelter, animal's needs are very similar to our
humans needs. They too need affection, relationship, respect and thoughtful
caring attention. If we can begin to educate, partly through the language we
use, to regard ourselves as guardians of animals, we are laying the
groundwork to support their needs in an expanded and more nurturing way. I
believe this raising of human consciousness about animals helps to raise
consciousness about the needs and care other realms of life on this planet
require. We are guardians of the earth, and all its inhabitants. Let's have
our language validate this essential precept.
Sincerely,
Muhasibi Shalom
Instilling Goodness Elementary School
Developing Virtue Secondary School
1-10ILi%CPANA
2001 Talmage Road, Ukiah, CA 95482
Boys Division (707)468-1138 Gids Division (707)468-3847 or 3896
E-mail: dvbs@drba.org and dvas(ddrba.oro Website: wvnv-.iodvs.oro
To Whom It May Concern:
Our school has been engaged in developing and adopting curriculum to teach the virtues
of compassion and kindness for all living beings. As part of that, we believe that it is
important for children to view their relationship to their pets as one of guardianship,
rather than ownership. Children who have not been raised or educated with this view
have been known to perpetuate acts of unthinkable cruelty to their own or others' pets,
often treating the animals as objects or property, without realizing that they are hurting
beings who suffer pain just as much as humans do.
I believe that a simple change in the wording of local ordinances that replaces "owner"
with "guardian" is a small but important step towards changing the way individuals,
families and society think of and treat our companion animals, which will also hopefully
reduce the numerous cases of animal neglect, abuse and abandonment.
Sincerely,
Heng Yin
Girls Division Principal
Educating for frliality, service, humaneness, and integrity
10-15-08
To The Members of the Ukiah City Council:
My name is Katy Sommers and I am co-owner of Mendocino Animal Hospital, where I
have been a practicing veterinarian for more than 25 years. I am hear this evening to
show my support for the use of the term "guardian" as it relates to the companion animals
of our community.
I consider the people that walk through the doors of my clinic as "caregivers" and
"guardians", but not as "owners" because the language more closely reflects the
relationship my clients have with their companion animals. The art of language, and
vocabulary especially, has powerful implications for shaping perceptions. We have come
a long way in realizing the importance of the human -animal bond and the joys that care-
taking animals can give us, yet there still exists a greater need for awareness of the value
of animals and our responsibility to them.
This is evident in the many "disposable" animals that wind up in our county shelters,
abandoned or simply neglected until they are finally turned in, sometimes in a state that
prohibits successful adoption. Or worse, found homeless after producing more homeless
puppies or kittens fust. As a veterinarian, I see the heartbreaking cases of neglect, abuse,
and even cruelty that can only arise from a mindset of animals as "property". While
"ownership" connotes property, "guardianship" cultivates a greater sense of
responsibility.
Many may view this as simply semantics and miss the powerful message that we have the
opportunity to deliver by adopting city codes with appropriate language. My thoughts are
especially with the young people of our community. Many dedicated educators are
teaching responsible animal care lessons in our elementary schools, and businesses
donate the "Kind News" newsletter for children to share with their families. Now imagine
the reinforcement as these children grow in our community, when they begin to read and
hear the word "guardian" as it relates to their animal friends rather than "owner".
I believe city codes that recognize citizens in this way will impact our community as a
whole in thinking about their relationship and responsibilities to the animals in their lives.
The benefits that can arise from this change in perception include less homeless animals
wandering our streets, filling up our shelters, or being euthanized.
I strongly urge you, as community leaders, to support the guardianship campaign by
changing language in city codes that would appropriately name us as guardians. As a
community, we can continue to be forward thinking ands n our choice of language,
support a compassionate way of relating to those animals that so enrich our lives.
Thai* you for yo a rltion,
Katy Somm rs,Gfl.
Dear Members of the Ukiah City Counsel, October 15, 2008
am please this evening to speak in support of changing the wording of the City of Ukiah
language in ordinances relating to companion animals from 'owner" to "guardian." I am
here tonight as a private citizen and am not representing any government agency.
I feel this is somewhat symbolic a move. However, in order for our community to truly
see companion animals, in their care, as a responsibility, this change in wording, I
believe, brings us one step closer. In the many years I have worked with homeless
animals I have seen over and over again family companion animals brought to shelters
because they have become "inconvenient'. Daily I see lost animals that are clearly
family pets, whose owners never come to look for them. In 2007 over 2,750 animals
came into the Ukiah Shelter alone. Of these only 390 went home with their human
guardians.
I believe every little step taken to help people look at all beings in our care with dignity
and responsibility is one step towards creating a community 1 will be proud to live in.
The purpose of change the wording from owner to guardian is to more accurately reflect
the relationship between people and their companion animals, and to acknowledge that
companion animals require a level of care that is different from the care we assume for
inanimate objects.
Many cities and counties in the US now use the term guardian to define the relationship
between humans and their pets including our neighbors the County of Marin and the
cities of Sebastopol and San Francisco.
I hope tonight the Ukiah City Counsel will join progressive communities nation-wide in
making this wording change to ordinances relating to companion animals.
Sage Qountainfire
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ITEM NO.: 10a
MEETING DATE: October 15, 2008
('itr/ n/ 4/kiatlr
AGENDA SUMMARY REPORT
SUBJECT: APPROVE ELECTRIC UTILITY REVISED RESOURCE ADEQUACY PROGRAM AND
AUTHORIZE THE CITY MANAGER THE AUTHORITY TO EXECUTE RESOURCE
ADEQUACY ALTERNATIVES WITHIN THE POOLING AGREEMENT STRUCTURE
Background:
The City of Ukiah has established and currently administers a Resource Adequacy Program to
ensure reliable electric service for its customers. The City's adopted Resource Adequacy Program
is currently set to expire on the date the California Independent System Operator Corporation
("CAISO") Market Redesign and Technology Upgrade ("MRTU") market structure is implemented.
The CAISO MRTU market structure is currently set to be implemented on February 1, 2009.
Pursuant to the CAISO Tariff, 2009 Resource Adequacy compliance year demonstrations are due
to be submitted to the CAISO on or before October 31, 2008.
Issue
In anticipation of the MRTU market structure implementation, and in light of the upcoming 2009
Resource Adequacy compliance year demonstration deadlines, the City, working with Northern
California Power Agency ("NCPA"), has developed a replacement Resource Adequacy Program
that includes updated rules and provisions to reflect the upcoming changes that will be required by
the MRTU implementation. The replacement Resource Adequacy Program can be found as
attachment (1). The replacement Resource Adequacy program includes many of the existing
Resource Adequacy provisions contained within the program adopted by the City, but also includes
required refinements to address the changing market structure in which the City will transact once
MRTU is implemented. The replacement Resource Adequacy Program contains the following
information:
Continued on
Recommended Action(s): City Council adopt the replacement Resource Adequacy Program
and authorize the City Manager the authority to execute Resource Adequacy alternatives
within the Pooling Agreement structure.
Alternative Council Option(s): Revise draft program before adoption.
Citizens advised: None
Requested by: Mel Grandi, Electric Utility Director"
Prepared by: Mel Grandi, Electric Utility Director
Coordinated with: Jane Chambers, City Manager, David Rapport, City Attorney
Attachments: 1- Revised Resource Adequacy Program
Approved:
J ' e Chambers, City Manager
Subject:
Meeting Date:
Page 2 of 2
• Background and Purpose of Program
• Applicability
• Compliance Demonstration
• Demand Forecast
• Planning Reserve Margin
• CAISO Authority to Dispatch Generation Facilities
• Resource Adequacy Qualifying Capacity Rules and Criteria
• Compliance and Enforcement
Fiscal Impact:
Budgeted FY 08/09 D New Appropriation 1XI Not Applicable ❑ Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested
C'
i
Resource Adequacy Program
City of Ukiah
October 15, 2008
1
Resource Adequacy Program
Table of Contents
1 Background and Purpose of Program
2 Applicability ...............................................................................................................
2
3 Compliance Demonstration........................................................................................
2
3.1 Submission of Annual System Resource Adequacy Demonstration ..................
2
3.2 Submission of Monthly System Resource Adequacy Demonstration ................
3
3.3 Submission of Annual Local Area Resource Adequacy Demonstration............
3
3.4 Submission of Annual and Monthly Resource Adequacy Supply Plans ............
4
4 Demand Forecast........................................................................................................
5
5 Planning Reserve Margin............................................................................................
5
6 CAISO Authority to Dispatch Generation Facilities ..................................................
6
7 Resource Adequacy Qualifying Capacity Rules and Criteria .....................................
6
7.1 Resource Adequacy Qualifying Capacity ...........................................................
6
7.2 Qualifying Capacity Rules and Criteria — Eligible Resource Types ...................
7
7.2.1 NCPA System.............................................................................................
7
7.2.2 Jointly -Owned Facilities.............................................................................7
7.2.3 Thermal Resources......................................................................................
8
7.2.4 Hydro Electric Resources...........................................................................
8
7.2.5 Unit -Specific Contracts...............................................................................
8
7.2.6 Firm Energy Contracts................................................................................
9
7.2.7 Industry Standard Contracts with Damages Provisions ..............................
9
7.2.8 Wind and Solar Resources..........................................................................
9
7.2.9 Geothermal Resources..............................................................................
10
7.2.10 Participating Loads...................................................................................
11
7.2.11 Dispatchable Demand Resources..............................................................
11
7.2.12 Facilities Under Construction...................................................................
11
7.2.13 Non -Dynamically Scheduled System Resources (Imports) ......................
12
7.2.14 Dynamically Scheduled System Resources (Imports) ..............................
12
8 Compliance and Enforcement...................................................................................
12
Background and Purpose of Program
The City of Ukiah recognizes that to achieve a high degree of reliability in the electric
service supplied to its customers, an amount of resources sufficient to not only meet the
immediate loads of the City's customers, but to also permit maintenance, to provide for
planned and forced outages, and to account for load forecast errors is required.
In order to achieve a high degree of reliability in the electric service supplied to its
customers, the City has established this Resource Adequacy Program to accomplish this
goal, which includes the following information and requirements:
• Applicability
■ Compliance Demonstration
• Demand Forecast
• Planning Reserve Margin
• CAISO Authority to Dispatch Qualifying Capacity
• Qualifying Capacity Rules and Criteria
• Compliance and Enforcement
This Resource Adequacy Program has been developed to coordinate with the rules and
requirements incorporated within the California Independent System Operator
Corporation ("CAISO") Market Redesign and Technology Upgrade FERC Electric Tariff
("MRTU Tariff'), as applicable to the City, and shall become effective at the time the
MRTU Tariff is implemented or when approved by the City of Ukiah, and will remain in
effect until terminated by action of the LRA. This Resource Adequacy Program may be
modified by the LRA per its discretion.
Capitalized terms not otherwise defined within this Resource Adequacy Program shall be
defined as set forth in the Master Definitions Supplement of the MRTU Tariff.
City of Ukiah Resource Adequacy Program
2 Applicability
Pursuant to Section 40 of the MRTU Tariff all Load Serving Entities ("LSE") and their
respective Scheduling Coordinators, with limited exemptions, are subject to certain
Resource Adequacy requirements based on its election of LSE status. The City currently
operates within the CAISO Balancing Authority Area as a Load Following Metered
Subsystem, pursuant to the terms of the Amended and Restated NCPA Metered
Subsystem Aggregator Agreement ("MSSA Agreement'), as amended from time to time,
and therefore is recognized as a Load Following Metered Subsystem entity regarding the
application of Resource Adequacy requirements. Therefore, the City is required to
comply with the requirements encompassed within this Resource Adequacy Program and
the CAISO Tariff, as applicable.
3 Compliance Demonstration
Pursuant to this Resource Adequacy Program and the MRTU Tariff Section 40, the City
is required to provide a system and local area Resource Adequacy demonstration to the
CAISO that sets forth the amount of capacity procured by the City to satisfy the
obligations described below. As a result, NCPA will submit, on behalf of the City, the
following information to the CAISO:
3.1 Submission of Annual System Resource Adequacy
Demonstration
NCPA, acting as Scheduling Coordinator on behalf of the City, will submit an annual
system Resource Adequacy demonstration to the CAISO for the applicable compliance
period on behalf of the City, on a schedule and in a format set forth by the MRTU Tariff
and the CAISO Business Practice Manual for Reliability Requirements. The annual
system Resource Adequacy demonstration will include a monthly coincident peak
Demand determination for the City for each of the five summer months, May through
City of Ukiah Resource Adequacy Program
September, of the applicable compliance period, established pursuant to Section 4, and
identify the megawatt (MW) quantity of Resource Adequacy Qualifying Capacity,
established pursuant to Section 7, that the City will rely upon to satisfy ninety percent
(90%) of its respective monthly coincident peak Demand determination plus the monthly
Planning Reserve Margin, established in Section 5, for each of the five summer months,
May through September, of the applicable compliance period.
3.2 Submission of Monthly System Resource Adequacy
Demonstration
NCPA, acting as Scheduling Coordinator on behalf of the City, will submit a monthly
system Resource Adequacy demonstration to the CAISO for the applicable compliance
period, on a schedule and in a format set forth by the MRTU Tariff and the CAISO
Business Practice Manual for Reliability Requirements. The monthly system Resource
Adequacy demonstration will include a monthly coincident peak Demand determination
for the City for the relevant reporting month of the applicable compliance period,
established pursuant to Section 4, and identify the megawatt (MW) quantity of Resource
Adequacy Qualifying Capacity, established pursuant to Section 7, that the City will rely
upon to satisfy one -hundred percent (100%) of its monthly coincident peak Demand
determination plus the monthly Planning Reserve Margin, established in Section 5, for
the relevant reporting month of the applicable compliance period.
3.3 Submission of Annual Local Area Resource Adequacy
Demonstration
NCPA, acting as Scheduling Coordinator on behalf of the City, will submit an annual
local area capacity Resource Adequacy demonstration to the CAISO for the applicable
compliance period, on a schedule and in a format set forth by the MRTU Tariff and the
CAISO Business Practice Manual for Reliability Requirements. The annual local area
Resource Adequacy demonstration will identify the megawatt (MW) quantity of
City of Ukiah Resource Adequacy Program
Resource Adequacy Qualifying Capacity, established pursuant to Section 7, qualified as
Local Capacity Area Resources that the City will rely upon to satisfy its allocated
responsibility for procurement of Local Capacity Area Resources determined pursuant to
the MRTU Tariff. The City's allocated responsibility for procurement of Local Capacity
Area Resources is based on its proportionate share of the Transmission Access Charge
("TAC") Area Load at the time of the CAISO's annual coincident peak Demand set forth
in the annual peak demand forecast for the next applicable compliance period, as
determined by the California Energy Commission ("CEC"). Those Local Capacity Area
Resources identified within the annual local area capacity Resource Adequacy
demonstration will count towards the City's overall system capacity requirements in
addition to meeting the City's local Resource Adequacy requirements.
3.4 Submission of Annual and Monthly Resource Adequacy
Supply Plans
A Load Following Metered Subsystem LSE such as the City is not required, pursuant to
the CAISO Tariff, to provide the CAISO with annual and monthly Resource Adequacy
Supply Plans for Resource Adequacy Qualifying Capacity that is used to meet its own
system and local area Resource Adequacy requirements. To the extent that a Load
Following Metered Subsystem LSE such as the City provides Resource Adequacy
Qualifying Capacity to a Reserve Sharing Load Serving Entity or a Modified Reserve
Sharing Load Serving Entity, its Scheduling Coordinator is required to provide the
CAISO with annual and monthly Resource Adequacy Supply Plans for this quantity of
Resource Adequacy Qualifying Capacity. As a result NCPA, acting a Scheduling
Coordinator on behalf of the City, will submit annual and monthly Resource Adequacy
Supply Plans to the CAISO on behalf of the City (if required), on a schedule and in a
formant set forth in the MRTU Tariff and the CAISO Business Practice Manual for
Reliability Requirements. Both the annual and monthly Resource Adequacy Supply
Plans shall include a listing of the City's commitments to provide Resource Adequacy
Qualifying Capacity to any Reserve Sharing Load Serving Entity or Modified Reserve
Sharing Load Serving Entity for the applicable compliance period.
City of Ukiah Resource Adequacy Program
4 Demand Forecast
Pursuant to the CAISO Tariff, the City's Resource Adequacy Program shall utilize the
monthly coincident peak Demand determination provided by the California Energy
Commission for the applicable compliance period, which is based on demand forecast
data ("Demand Forecast") submitted to the California Energy Commission by the City
(or by NCPA on behalf of the City), or, if the California Energy Commission does not
produce a monthly coincident peak Demand determination for the City, the monthly
coincident peak Demand determination produced by the CAISO for the applicable
compliance period for the City in accordance with the MRTU Tariff and the applicable
Business Practice Manual, using Demand Forecast data submitted to the CAISO by the
City (or by NCPA on behalf of the City). The monthly coincident peak Demand
determination developed and provided by either the California Energy Commission or the
CAISO are coincident with the CAISO monthly system peak demand forecast for the
applicable compliance period. If the California Energy Commission or the CAISO fail to
produce a monthly coincident peak Demand determination for the City, the monthly
coincident peak Demand determination that will be used for Resource Adequacy
compliance shall be equal to the City's contribution to the NCPA Pool's monthly
coincident peak demand forecasts for the applicable compliance period irrespective of the
CAISO system coincident peak.
5 Planning Reserve Margin
The City shall maintain an amount of Resource Adequacy Qualifying Capacity, as
described in Section 7, equal to no less than one -hundred fifteen percent (115%) of the
City's peak hourly Demand Forecast for the applicable compliance period. The resulting
fifteen percent (15%) capacity reserve margin which is in excess of the City's peak
hourly Demand Forecast, for the applicable month, is referred to as the Planning Reserve
Margin.
City of Ukiah Resource Adequacy Program
6 CAISO Authority to Dispatch Generation Facilities
As a Load Following Metered Subsystem Entity, the City is only required to comply with
a limited set of provisions contained within the MRTU Tariff, and is not required to make
available its Resource Adequacy Qualifying Capacity used to meet its capacity reserve
requirements to the CAISO for Dispatch in the Day -Ahead Market or Real -Time Market.
However, the CAISO has authority to dispatch the City's Resource Adequacy Qualifying
Capacity used to meet its capacity reserve requirements pursuant to the terms of the
MSSA Agreement, which is incorporated by reference as it now exists or may thereafter
be amended.
7 Resource Adequacy Qualifying Capacity Rules and Criteria
7.1 Resource Adequacy Qualifying Capacity
Resource Adequacy Qualifying Capacity shall be the quantity of capacity from a
resource, stated in megawatts (MW), which is listed within the Resource Adequacy
system and local area capacity demonstration. Resource Adequacy Qualifying Capacity
is the megawatt (MW) quantity of capacity from resources, as calculated using the
Qualifying Capacity Rules and Criteria, that is used for resource adequacy compliance.
The rules and criteria for determining the type of resources that may be eligible to
provide Resource Adequacy Qualifying Capacity and for calculating the quantity of
Resource Adequacy Qualifying Capacity provided from eligible resource types is
documented within Section 7.2. Once calculated, the Resource Adequacy Qualifying
Capacity will be provided to the CAISO to be used to verify compliance against
submitted Resource Adequacy compliance demonstrations.
City of Ukiah Resource Adequacy Program
7.2 Qualifying Capacity Rules and Criteria — Eligible Resource
Types
The types of resources specified in Section 7.2 will be eligible to provide Resource
Adequacy Qualifying Capacity to the extent that they meet the criteria for each type of
resource set forth in this Section 7.2. Net Dependable Capacity ("NDC") defined by
North American Electric Reliability Corporation ("NERC") Generating Availability Data
System ("GADS") information will be used to determine the Resource Adequacy
Qualifying Capacity of some of the resource types identified in this Section 7.2. For the
purpose of this Section 7.2, NDC is equal to Gross Dependable Capacity ("GDC") less
the unit capacity utilized for unit station service or auxiliaries. GDC is equal to Gross
Maximum Capacity ("GMC") modified for seasonal limitations over a specified period of
time. GMC is the maximum capacity a unit can sustain over a specified period of time
when not restricted by seasonal or other deratings.
7.2.1 NCPA System
As defined in the MSSA Agreement, the NCPA System means all transmission and
distribution facilities owned or controlled by the NCPA Pool participants, including the
City, and all Generating Units within the CAISO Balancing Authority Area owned or
controlled by the NCPA Pool participants or any individual NCPA Pool participant or
combination of NCPA Pool participants.
7.2.2 Jointly -Owned Facilities
A jointly -owned facility must either be identified in Schedule 14 of the MSSA
Agreement, located within the NCPA System, a Participating Generator, a System
Resource, or a Qualified Facility to be considered Resource Adequacy Qualifying
Capacity. The Resource Adequacy Qualifying Capacity for the entire facility will be
determined based on the type of resource as described within Section 7.2. The City's
City of Ukiah Resource Adequacy Program
entitlement to the Resource Adequacy Qualifying Capacity of a facility may encompass
the entire Resource Adequacy Qualifying Capacity of the facility, or may be limited to a
portion of the Resource Adequacy Qualifying Capacity of the facility. The total amount
of Resource Adequacy Qualifying Capacity that may be identified in the system and/or
local area capacity compliance demonstration is limited to the total jointly -owned facility
Resource Adequacy Qualifying Capacity as determined pursuant to Section 7.2.
7.2.3 Thermal Resources
Thermal generating facilities must either be identified in Schedule 14 of the MSSA
Agreement, located within the NCPA System, a Participating Generator, a System
Resource, or a Qualified Facility to be considered Resource Adequacy Qualifying
Capacity. The Resource Adequacy Qualifying Capacity of thermal facilities will be
based on Net Dependable Capacity as defined in Section 7.2.
7.2.4 Hydro Electric Resources
Hydro electric generating facilities must either be identified in Schedule 14 of the MSSA
Agreement, located within the NCPA System, a Participating Generator, a System
Resource, or a Qualified Facility to be considered Resource Adequacy Qualifying
Capacity. The Resource Adequacy Qualifying Capacity of a pond or pumped storage
hydro electric facility will be based on Net Dependable Capacity as defined in Section
7.2, minus variable head de -rate based on current reservoir levels with average year
forecasted inflows. The Resource Adequacy Qualifying Capacity of a run -of -river hydro
electric facility will be based on Net Dependable Capacity as defined in Section 7.2,
minus actual or forecasted conveyance flow, stream flow, or canal head de -rate.
7.2.5 Unit -Specific Contracts
Unit -specific contracts will fully qualify as Resource Adequacy Qualifying Capacity.
The generating facility identified in the contract must either be identified in Schedule 14
City of Ukiah Resource Adequacy Program
of the MSSA Agreement, located within the NCPA System, a Participating Generator, a
System Resource, or a Qualified Facility to be considered Resource Adequacy Qualifying
Capacity.
7.2.6 Firm Energy Contracts
Firm energy contracts which contain provisions to ensure reliable physical delivery of
Energy and that contain provisions that identify non-delivery as a default condition
subject to contract suspension and/or termination, and that does not require the seller to
source the Energy from a particular unit, but specifies a delivery point internal to the
CAISO Balancing Authority Area will fully qualify as Resource Adequacy Qualifying
Capacity.
7.2.7 Industry Standard Contracts with Damages Provisions
Industry standard contracts with damages provisions as generally reflected in Service
Schedule C of the Western Systems Power Pool Agreement or the Firm LD product of
the Edison Electric Institute pro forma Master Agreement, or any other similar firm
energy contract that does not require the seller to source the Energy from a particular
unit, but specifies a delivery point internal to the CAISO Balancing Authority Area will
qualify as Resource Adequacy Qualifying Capacity until a commercially available
industry standardized capacity based product is readily available, and which is provided
under an agreement similar to the Western Systems Power Pool Agreement or the Edison
Electric Institute pro forma Master Agreement.
7.2.8 Wind and Solar Resources
The Resource Adequacy Qualifying Capacity of wind and solar generating facilities, with
backup sources of generation, will be based on Net Dependable Capacity as defined in
Section 7.2.
City of Ukiah Resource Adequacy Program
The Resource Adequacy Qualifying Capacity of wind and solar facilities, without backup
sources of generation, will be based on their monthly historic noon to 6:00 p.m. capacity
factor, using a three-year rolling average.
Wind and solar generating facilities without backup sources of generation which do not
have three years of historic performance data will be assigned a default Resource
Adequacy Qualifying Capacity value for each year of missing historical performance as
follows:
• The Resource Adequacy Qualifying Capacity of a solar or wind generator with
historic data located in the same weather regime with similar technology
adjusted for the nameplate capacity ratio of a new generator and the similarly
situated proxy generator.
• If historical data of a solar or wind generator located in the same weather
regime with similar technology is not available, then historic performance data
from the monthly average production factors of all units (wind or solar) within
the TAC Area in which the generator is located will be utilized.
The default Resource Adequacy Qualifying Capacity values will be replaced on a year by
year basis with actual performance data as the data becomes available to form a three
year rolling average.
7.2.9 Geothermal Resources
Geothermal generating facilities must either be identified in Schedule 14 of the MSSA
Agreement, located within the NCPA System, a Participating Generator, a System
Resource or a Qualified Facility to be considered Resource Adequacy Qualifying
Capacity. The Resource Adequacy Qualifying Capacity of a geothermal facility will be
based on Net Dependable Capacity as defined in Section 7.2, adjusted for steam field
degradation.
City of Ukiah Resource Adequacy Program 10
7.2.10 Participating Loads
Participating Loads must either be identified in Schedule 14 of the MSSA Agreement or
located within the NCPA System to be considered Resource Adequacy Qualifying
Capacity. Participating Loads must be available at least 48 hours during the five summer
months (May — September) to be counted in a system and/or local area Resource
Adequacy compliance demonstration as Resource Adequacy Qualifying Capacity. If
Participating Loads are available for the minimum requirement, the stipulated megawatt
(MW) quantity reduction in Demand will be treated as supply and be eligible to be listed
as Resource Adequacy Qualifying Capacity.
7.2.11 Dispatchable Demand Resources
Dispatchable Demand resources must either be identified in Schedule l OB of the MSSA
Agreement or located within the NCPA System to be considered Resource Adequacy
Qualifying Capacity. Dispatchable Demand resources must be available at least 48 hours
during the five summer months (May — September) to be counted in a system and/or local
area Resource Adequacy compliance demonstration as Resource Adequacy Qualifying
Capacity. If a Dispatchable Demand resource is available for the minimum requirement,
the megawatt (MW) quantity reduction stipulated in the contract or program will be
treated as supply and be eligible to be listed as Resource Adequacy Qualifying Capacity.
7.2.12 Facilities Under Construction
Resource Adequacy Qualifying Capacity for facilities under construction will be
determined based on the type of resource as described elsewhere in this Section 7.2. The
facility will be eligible to be identified as Resource Adequacy Qualifying Capacity in a
system and/or local area capacity compliance demonstration of the City pursuant to the
anticipated operational date of the facility.
City of Ukiah Resource Adequacy Program 1 1
7.2.13 Non -Dynamically Scheduled System Resources (Imports)
The Resource Adequacy Qualifying Capacity of Non -Dynamically Scheduled System
Resources to which the City has an entitlement shall be the amount of the City's
entitlement, measured in megawatts (MW).
7.2.14 Dynamically Scheduled System Resources (Imports)
The Resource Adequacy Qualifying Capacity of a Dynamically Scheduled System
Resource to which the City has an entitlement shall be the amount of the City's
entitlement. Eligibility as Resource Adequacy Qualifying Capacity is contingent upon
the City securing transmission through any intervening Balancing Authority Areas for the
resource entitlement that cannot be curtailed for economic reasons or trumped by higher
priority transmission.
8 Compliance and Enforcement
Once the CAISO has received the system and/or local area capacity compliance
demonstrations submitted by NCPA on behalf of the City, acting as Scheduling
Coordinator, the CAISO will verify that the City has procured sufficient Resource
Adequacy Qualifying Capacity to comply with the Planning Reserve Margin established
in Section 5, and any requirements established by the City's LRA. To the extent the
system and/or local area capacity demonstrations do not include sufficient Resource
Adequacy Qualifying Capacity to satisfy the Planning Reserve Margin and/or the Local
Capacity Area Resource Adequacy requirements, or in the case of a mismatch between
information included in the compliance demonstration and the Resource Adequacy
Supply Plan submitted by the Scheduling Coordinator of a resource identified in the
City's compliance demonstration, the CAISO will notify NCPA and attempt to resolve
the issue. To the extent that NCPA is unable to resolve the identified issue, the CAISO
will notify the City's LRA of the potential deficiency.
City of Ukiah Resource Adequacy Program 12
Once the City's LRA is informed of the identified deficiency and confirms that the City's
system and/or local area capacity compliance demonstration is deficient, the City's LRA
may determine if and how the deficiency will be resolved. If the CAISO identifies a
mismatch between the information included in the City's system and/or local area
capacity compliance demonstration and a Resource Adequacy Supply Plan submitted by
the Scheduling Coordinator of a resource identified in the Resource Adequacy
compliance demonstration, and the identified mismatch is not resolved prior to the 10th
day before the effective month during the applicable compliance period, the CAISO will
accept the value contained in the Supply Plan to set the Resource Adequacy Qualifying
Capacity value for the applicable compliance period.
If the City's LRA requires the City to resolve an identified deficiency in the system
and/or local area capacity compliance demonstration, and the City has not resolved the
identified deficiency, the City must provide an explanation as to why the identified
deficiency has not be resolved to its LRA. The City may incur penalties or other
sanctions adopted by the City's LRA for failure to cure the deficiency. NCPA, acting as
Scheduling Coordinator, is required to report to the CAISO within thirty (30) days of any
action taken by the City's LRA in response to the deficiency notification if the City's
LRA does not provide public access to records or information regarding action taken for
violations of the City's Resource Adequacy Program policies or rules.
City of Ukiah Resource Adequacy Program 13
ITEM NO.:
MEETING DATE:
AGENDA SUMMARY REPORT
ll
October 15, 1008
SUBJECT: REQUEST FOR CITY COUNCIL APPROVAL OF THE AMENDED AND RESTATED
NORTHERN CALIFORNIA POWER AGENCY POOLING AGREEMENT, AND AUTHORIZE THE
CITY MANAGER TO EXECUTE AGREEMENT.
Background: The Pooling Agreement was established to provide a mechanism for NCPA members to
share the savings resulting from electric energy purchase, sale, schedule and dispatch activities designed to
minimize operating costs for the pool as opposed to each member operating on their own program. The
basic premise embodied in the agreement was that no member should be worse off in a given transaction
than they would be if they otherwise transacted on their own. In addition to that central premise, the Pooling
Agreement established the rules for participation in the pool, along with operational, billing and dispute
resolution protocols.
The last major update to the body of the pooling agreement was completed in 1993, and as a result, the
Pooling Agreement is badly outdated. Consequences of the outdated nature of the agreement manifest
themselves in several ways:
-Contractual obligations of NCPA to pool members and between pool members cannot be honored
because the industry structure on which the obligations were predicated no longer exists.
-Substitute obligations, while largely supported by pool members, are not memorialized in a
commission or member approved contractual agreement, increasing the risk of costly disputes.
-Informal agreements, from year to year, particularly in the area of resource adequacy have tended
to penalize members with surplus capacity by delaying or avoiding the implementation of a long term
solution to a known problem.
-Counterparty willingness to extend credit and/or transact with NCPA has been negatively
impacted by staffs hesitancy to provide an agreement that counterparties will immediately
recognize as outdated.
Continued on Pace 2
Recommended Action(s): City Council approve the amended and restated Northern California Power
Agency Pooling Agreement, and authorize the City Manager to execute agreement.
Alternative Council Option(s): Provide staff with other direction.
Citizens advised:
None
Requested by:
Mel Grandi, Electric Utility Director
Prepared by:
Mel Grandi, Electric Utility Director
Coordinated with:
Jane Chambers, City Manager
Attachments:
1- Summary of Major Modifications to Pooling Agreement
2 - Amended Poolinq Aoreement
Approved: s 4�'c L
J ✓ 6 Chambers, City Manager
Subject: NCPA Amended Pooling Agreement
Meeting Date: October 15, 2008
Page 2 of 3
-NCPA credibility and ability to attract potential new members is diminished by the
absence of a clear operating agreement that would govern the member relationship.
Redrafting of the Pooling Agreement was initiated in earnest in August 2007. Since that first
meeting, NCPA has coordinated approximately 2 review -drafting sessions per month. To date,
over 20 sessions have been held, over this fourteen month period with members participating
actively in the re -drafting process. Pooling Members' legal counsel have reviewed and provided
comments that have either been incorporated into the agreement or otherwise resolved. The
current version of the updated Pooling Agreement (attached) is the beneficial result of all of
those efforts.
This Pooling Agreement was approved by the NCPA Commission at the September 26, 2008
meeting.
Discussion:
A high level summary of the key changes made to the Pooling Agreement is attached to this
Report as Attachment 1. The following selected changes to the Pooling Agreement are highlighted
to call attention to sections of the Pooling Agreement that have been dramatically changed from
the prior version.
Pooling Committee: The Pooling Committee has been eliminated and replaced with an ad-hoc
committee that will meet from time to time for limited purposes as requested by the NCPA General
Manager and will be dissolved when the limited purpose has been met. This is similar to the
manner in which the Utility Directors function.
Resource Planning, Resource Sale and Purchase, and Resource Development: As originally
conceived, the Pooling Agreement provided for long term (20 year) planning processes that
were intended to result in the identification of resource needs that would be pursued in a joint or
pooled fashion. As the electric markets throughout the west have been transformed, however,
tolerance for risk, regulatory compliance requirements and member specific resource
preferences have resulted in a need to have a more customized approach in terms of
assembling a resource portfolio. The Pooling Agreement update addresses these market
changes and new member needs by scaling back the emphasis on long term joint planning,
allowing for greater flexibility to pursue individual procurement activities and by recognizing that
members desiring longer term joint planning and procurement activities will be accommodated
generally, through separate agreements.
Resource Adequacy: Resource Adequacy rules have proven to be a constantly moving target
under the California Independent System Operator (CAISO) tariff. Municipal entities, through their
local regulatory authority, have been given some autonomy to establish planning reserve margin
levels and to establish limited rules and criteria for determining which resources will count toward
their individual Resource Adequacy obligations. Variances in member needs and preferences
regarding the development of a Resource Adequacy program has resulted in NCPA recommending a
flexible program that will allow members desiring to participate in a pooled program to do so through
the Pooling Agreement and members desiring an independent approach, to pursue Resource
Adequacy obligations on an independent basis.
Subject: NCPA Amended Pooling Agreement
Meeting Date: October 15, 2008
Page 3 of 3
Fiscal Impact:
❑ Budgeted FY 08/09 ❑ New Appropriation ❑X Not Applicable ❑ Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested
ATTACHMENT_
Summary of Major Modifications to the Pooling Agreement
Article 1- Definitions
Added definitions to address use of terminology arising from new regulatory and legislative
obligations and deleted definitions associated with the PG&E IA that are no longer relevant
to pooling operations
Article 2 — Commission
Added a section on the budget development and adoption process. Modified the right to
establish a Pool Capability Responsibility and Pool Objective Capability and replaced with
right to establish reliability standards. An obligation has been tentatively imposed (2.6 e) that
would require the commission to consult with all affected parties in advance of taking on
actions authorized under the agreement. Eliminated sections for Meetings, Designated
Alternate, and Attendance at Other Meetings in concert with elimination of the Pooling
Committee as described in Article 4 below.
Article 3 — General Manager and NCPA Staff
No changes
Article 4 — Pooling Committee
Deleted in its entirety and replaced with an ad-hoc committee that will meet from time to
time for limited purposes and will be dissolved when the limited purpose has been met.
Article 5 — Resource Planning
Article renamed Load Forecasting and Resource Planning. A section on resource forecasts
was added, requiring notice from Participants to NCPA regarding changes to the
composition of participants' resource mix that could affect balance of month operations or
resource adequacy demonstrations of the pool. Entire section was reconstructed to deal with
mechanism for evaluating compliance with Resource Adequacy requirements and how costs
would be assessed for non- compliance.
Article 6—Resource Sale and Purchase
Article renamed Purchases and Sales. Eliminated sections on sales of resources and
purchases of capacity from non-parties. Added section on Balance of Month and Long Term
Transactions to clarify allowed transactions under the pooling agreement.
Article 7—Resource Development
This section was deleted in its entirety. This section was previously the heart of the pooling
concept, describing the process for working together to both acquire needed resources and
to ensure that pool members were not doing anything that would reduce the value of
existing pool planned resources. Deletion reflects changed nature of pool in this regard.
Article 8 — Central Dispatch and Scheduling Services
Modified 8.1 to include transmission. Largely unchanged from prior version of agreement.
Added discussion of Western AAA agreement. Sections dealing with Maintenance Repair,
Energy Transactions with Non -Parries, and Classification of Services were eliminated.
Article 9 —Accounting
All previous sections eliminated except the section entitled Records and Accounts.
Article 10 — Metering
Inserted new section 10.2 related to individual member agreements that will specify
operation and maintenance responsibilifies as being assumed by the member or contracted
through NCPA.
Article 11— Billing
Payment of interest removed from dispute section of article (11.4).
Article 12 — Pooling Schedules
No change.
Article 13 — Other Agreements
Sections 13.1 dealing with Joint Powers Agreement and 13.3 dealing with the original
Member Service Agreements were deleted. Section on precedence of agreements, and
Special agreements were re -written slightly.
Article 14 — Western Systems Coordinating Council
Revised heading to be named Reliability Standards, Requirements, Criteria and Rules.
Updated language to include references and obligations to NERC and CAISO.
Article 15— Term ofAgreement
Termination provision modified to include a two year termination notice, up from the
previous 6 month termination notice, and limited termination to coincide with the end of a
fiscal year.
Article 16—Notices
Notice provisions updated to include procedure for notifications and the responsibility of
NCPA to maintain a fist of the authorized representatives for notification purposes.
Article 17— Waiver ofDefaults
No changes
Article 18 — Uncontrollable Forces
No changes
Article 19 — Liability
No changes
Article 20 — Reports and Records
The list of reports is updated to include a reference to the All Resource Bill.
Article 21—Assignment ofAgreement
Minor rewording.
Article 22 — Settlement ofDisputes and Arbitration
Article has been completely updated to require informal resolution followed by mediation
followed by binding arbitration for settlement of disputes. Goal is to facilitate settlement of
disputes in as informal a matter as possible. The Arbitration Process, which was previously
Pooling Schedule 12.01 has been incorporated in this Article and includes the following
discussion:
The Language for the overview of this Schedule was reworked to elin-rmate the attempt to
settle a dispute through the intercessions of the Pooling Committee and the Commission
and to rely on the process of discussion, negotiation and mediation.
Language was reworked to de this Schedule to the redrafted Article 22 and point to the
appropriate sections of this Article.
Language for the Arbitration Rules, Selection of Arbitrator, and Arbitration Schedule were
slightly reworked to read better.
Language for Arbitrator's Authority and Decision was modified from accepting one party's
proposal to granting any remedy that is just and equitable (compromise). This is the most
significant update to this Schedule.
Language for Binding Arbitration is reworked to emphasize that the decision of the
arbitrator is final.
Language for the Arbitration and Enforcement Expenses was reworked to emphasize that
the arbitrator shall have no authority to award punitive damages.
Article 23 —Amendments
Clarified that amendments to the body of the agreement can only be made by amendments
executed by the Parties and authorized by Parties governing boards and that amendments to
the schedules can be made by the Commission without having to secure Party governing
board approvals.
Article 24 — Severability
No changes
Article 25 — Governing Law
No Changes
Article 26— Counterparts
No Changes
Pooling Schedules
Pooling Schedule 1.00 — Pool Billing Procedures
No changes.
Pooling Schedule —1.01 Determination of Capability Responsibility
This Schedule was eliminated and rolled into Schedule 6.01 under the umbrella of Resource
Adequacy
Pooling Schedule 1.03 — Determination of System Capability
Deleted
Pooling Schedule 2.01— Pricing Interparty Sales of Capacity
The principle of facilitating sales of surplus capacity between the members has been retained
in the update. The method for facilitating the sale and calculating the price of the sale has
been modified slightly to reflect flexibility in procurement associated with Resource
Adequacy criteria applicable to each individual member, the fact that any member can defer
acquisition of RA capacity by relying on backstop CAISO procurement and the elimination
of the old methodology associated with the terminated PG&E IA requirements. In general,
this section reflects the transition from a mandatory capacity obligation that had to be met
by a date certain to modified mandatory capacity obligation that allows for the obligation to
be met after the fact, thus obviating the need to transact within the pool.
Pooling Schedule 2.02 - Principles for Sale of Pool Excess Energy
No changes
Pooling Schedule 3.01 - Economic Dispatch
Sections on Transaction with Non Parties, Monthly Operations Forecasts and Short Term
Contracts were deleted. Short Term Contracts were deleted to comport with Commission
direction that procurement contracts longer than one month (outside of the next operating
month) need to be procured pursuant to a separate agreement.
Pooling Schedule 4.01— Allocation of Pool Expenses
This section was for the most part eliminated as a new agreement is pending Nexent study to
allocate expenses based on the budget being shaped by this study.
Pooling Schedule 5.01— Load Forecast Reporting & Requirements
Section on Forecast Overview added language to include forecasting requirements expected
by Resource Adequacy and NERC reporting.
Section on Data Requirements was reworded to include energy efficiency and load
management programs adopted by the member utilities.
Section on Forecasts has added language to identify what NCPA will accomplish with the
gathered information which is mainly used for Plexos Model, budget process, and long-term
resource planning.
Section on Long -Term Forecast Scenarios is significantly simplified mainly because none of
the members were requesting the development of such scenarios.
Section on Long -Term Forecast Documentation was significantly simplified for members
producing their own forecast to provide documentation on methodology on an as needed
basis.
Section on Short -Term Forecasts was slightly modified to replace terminotogy from hour
ahead to active day.
Pooling Schedule 5.02 — Load Management Principals
The entire Schedule was deleted as it was determined that it does not apply to members any
longer. Ongoing CEC proceedings may result in need to establish a new schedule relating to
load management programs.
Pooling Schedule 6.01— Resource Allocation Procedures
This Schedule is now under Schedule 6.04 and renamed as Intraparty Capacity Transaction.
It was slightly modified to point out that the adopted program is only for calendar year 2008.
New Pooling Schedule 6.01 (in redraft version) — NCPA Capacity Pool
This Schedule is new language that describes participation in the NCPA Capacity Pool
program in response to comply with rules and criteria in meeting reliability standards set for
Load Serving Entities. This Schedule details participation objectives, time lines for such
participation; delegation of authority to NCPA upon election to participate in the Capacity
Pool; rules and criteria to become compliant with the Capacity Pool program, NCPA's
obligation in meeting resource demonstrations; and transfer of surplus capacity amongst
Participants opting to participate in this program. Schedule 6.01 is integrated with other
Articles and Schedules found throughout the Pooling Agreement.
Pooling Schedule 6.02 — NCPA Capacity Pool Resource Adequacy Program
The Pool Accounting Method Schedule is now found under Schedule 6.05. This Schedule
contains new language describing applicability, compliance demonstration, demand forecast,
planning reserve margin, and resource adequacy qualifying capacity rules & criteria, and
compliance & enforcement. It clarifies the requirement to meet both system and local area
capacity demonstrations; discusses the CEC and the CAISO's role in providing monthly
coincident peak demand determinations that will be used in NCPA's compliance
demonstrations; and explains how the Demand Forecast data provided by NCPA and its
members are used in determining peak Demand. In addition, discussion on the requirement
of capacity in planning reserve margin is included along with resource adequacy qualifying
capacity rules and criteria. Lastly, a discussion on possible demonstration deficiency to meet
compliance demonstration along with means to resolve such deficiency, and any associated
penalties or sanctions incurred as a result is detailed.
Pooling Schedule 6.03 — NCPA Capacity Pool Capacity Transfer Process
This Schedule is new language that describes the annual system and local capacity transfer
process for participants who are surplus or deficient in capacity within the pool; the
development of capacity transfer pricing; details of timing and settlement for any such
transfer; the development of demand/capacity balance process; and lastly, disqualified
capacity is addressed along with allocation of charges or penalties as a result.
Pooling Schedule 6.04 — Calendar Year 2008 Intraparty Capacity Transaction
This Schedule was previously called Resource Allocation Procedures under Schedule 6.01.
Pooling Schedule 6.05 — Pool Accounting Method
This Schedule was previously found under Schedule 6.02. Section C (Procedures for
Allocating NCPA Pool/3" Party Transactions) has been added to include In -month
transaction involving buy-back of COTP capacity from OASIS along with calculation
identifying COTP capacity shares for the implementation of the buy-back function.
In section dealing with Transactions Using Buy Back of Pool Posted COTP Transmission
language was added to include Real Time schedules in the buy-back of COTP activities. The
discussion on the amount of buv-back limitations has been elinunated.
In section dealing with Hourly Transmission Allocations and Transfers discussion on the
purchase of wheeling rights from Third Party and malting use of appropriate GATT was
deleted.
Pooling Schedule 7.01— Load Following Allocation
This Schedule is renamed as Load Following Costs and Allocations. In the Overview of this
Schedule language was added to draw attention to resources other than Collierville that will
be instrumental in real time market such as the CTs and COTP, in which its owners will be
compensated.
Language is added to include COTP Energy Costs
Under Energy Adjustment section, language is added to identify a payment mechanism for
idle capacity that may not have qualified for AS, however was used in load following.
Pooling Schedule 9.01— Spinning Reserves
The title of this Schedule is renamed to Ancillary Services. This Schedule is simplified to
referrto the Scheduling Coordinator Program Agreement for the allocation of costs and
benefits of procuring Ancillary Services rather than duplicating this effort.
Pooling Schedule 9.02 — Transmission
Slightly reworded and the Tables for Participant membership percentages for COTP and
SOTP.
Pooling Schedule 10.01— Scheduling of WAPA Allocations to Pool Members
This Schedule is simplified to refer to the AAA (Assignment Administration Agreement) for
the allocation of capacity and energy rather than duplicating this effort in the Pooling
Agreement.
Pooling Schedule 11.01— Reserved
The new tide for this Schedule is Member Meter Project and has been updated with a table
with pool members identifying whether they choose to maintain and operate Western meter
within their boundary or to have NCPA contract a Third Party to do so.
ATTACHMENT 2.
NORTHERN CALIFORNIA POWER AGENCY
POOLING AGREEMENT
, 2008
[Disclaimer removed]
NCPA POOLING AGREEMENT
TABLE OF CONTENTS
NORTHERN CALIFORNIA POWER AGENCY.....................................................................................................i
POOLINGAGREEMENT...........................................................................................................................................i
TABLEOF CONTENTS............................................................................................................................................ii
AMENDED AND RESTATED NORTHERN CALIFORNIA POWER AGENCY...............................................1
POOLINGAGREEMENT..........................................................................................................................................1
ARTICLE1 - Definitions..........................................................................................................................................3
ARTICLE2 - Commission.......................................................................................................................................6
ARTICLE3 - General Manager..............................................................................................................................9
ARTICLE 4 - Consultation with Participant Staff............................................................................................10
ARTICLE 5 - Load Forecasting & Resource Planning...................................................................................11
ARTICLE 6 - PURCHASES AND SALES............................................................................................................12
ARTICLE7 - Reserved...........................................................................................................................................13
ARTICLE 8 - Central Dispatch and Scheduling Services.............................................................................13
ARTICLE9 - Accounting.......................................................................................................................................14
ARTICLE10 - Metering..........................................................................................................................................15
ARTICLE11 - Billing..............................................................................................................................................15
ARTICLE 12 - Pooling Schedules.......................................................................................................................16
ARTICLE13 - Other Agreements... .......................... .............................................. ............... ...... ....................
16
ARTICLE 14 - Reliability Standards, Requirements, Criteria, and Rules.................................................16
ARTICLE15 - Term of Agreement......................................................................................................................17
ARTICLE16 - Notices............................................................................................................................................17
ARTICLE 17 - Waiver of Defaults........................................................................................................................18
ARTICLE 18 - Uncontrollable Forces.................................................................................................................18
ARTICLE19 - Liability.................................................................................................................................... .......18
ARTICLE20 - Reports and Records..................................................................................................................19
ARTICLE 21 - Assignment of Agreement.........................................................................................................20
ARTICLE 22 - Settlement of Disputes and Arbitration..................................................................................20
ARTICLE23 - Amendments.........................................................:.......................................................................24
ARTICLE24 - Severability....................................................................................................................................25
ARTICLE25 - Governing Law..............................................................................................................................25
ARTICLE 26 - Counterparts and Additional Parties... ....................................................................................
25
Pooling Schedule 1.00 - Pool Billing Procedures..........................................................................................29
Pooling Schedule 2.01 - Pricing Interparty Sales of Capacity....................................................................31
Pooling Schedule 2.02 - Principles for Sale of Pool Excess Energy.........................................................33
Pooling Schedule 3.01 - Economic Dispatch..................................................................................................34
Pooling Schedule 4.01 - Allocation of Pool Expenses..................................................................................35
Pooling Schedule 5.01 - Forecasting.................................................................................................................36
Pooling Schedule 6.01 - NCPA Capacity Pool................................................................................................38
Pooling Schedule 6.02 - NCPA Capacity Pool Resource Adequacy Program........................................42
Pooling Schedule 6.03 - NCPA Capacity Pool Capacity Transfer Process.............................................51
Pooling Schedule 6.04 - Calendar Year 2007 Intraparty Capacity Transaction......................................58
Pooling Schedule 6.05 - Pool Accounting Method........................................................................................59
Pooling Schedule 7.01 Load Following Costs and Allocations..................................................................64
Pooling Schedule 9.01 - Ancillary Services.....................................................................................................69
Pooling Schedule 9.02 - Transmission.............................................................................................................70
PoolingSchedule 9.02 - Appendix A.................................................................................................................72
PoolingSchedule 9.02 - Appendix B.................................................................................................................73
Pooling Schedule 10.01 - Western Area Power Administration Allocations to Pool Participants ....74
Pooling Schedule 11.01 - Member Meter Project...........................................................................................75
Date Modified: 9/18/2008 Page ii of 77
AMENDED AND RESTATED NORTHERN CALIFORNIA POWER AGENCY
POOLING AGREEMENT
This Amended and Restated Pooling Agreement, hereinafter referred to as the
"Agreement", dated as of _, 2008, is made and entered into by and among the
Northern California Power Agency ("NCPA") and those members and associate members of
NCPA signatory hereto.
"0141M*l:A
WHEREAS, other than NCPA, each of the Parties to this Agreement is a party to the
NCPA Joint Powers Agreement and is referred to in this Agreement as a "Participant'; and
WHEREAS, NCPA has heretofore been duly established as a public agency pursuant to
the Joint Exercise of Powers Act of the Government Code of the State of California and, among
other things, is authorized to acquire, construct, finance, and operate buildings, works, facilities
and improvements for the generation and transmission of electric capacity and energy for resale;
and
WHEREAS, each of the Participants owns a system for the distribution of electric
capacity and energy for resale or its own use and is authorized to obtain electric capacity and
energy for its present or future requirements, through contracts with NCPA or otherwise; and
WHEREAS, NCPA has established facilities, staff, and the capability for:
(a) Planning for the addition of generation or transmission facilities.
(b) Entering into long-term and short-term, interchange transactions, including
provision of transmission services.
(c) Dispatching and scheduling all available resources to meet the combined loads
of the Participants; and
WHEREAS, the Parties, desiring to avail themselves of the full benefits of pooling do
hereby establish an operating energy resource pool to be known as the NCPA Pool, hereinafter
referred to as the "Pool" and
WHEREAS, it is intended that each Participant will receive operating reliability, and
economic benefit from participating in the Pool. Such benefit should be greater than, or at least
Date Modified: 9/18/2008 Page I of 77
equal to, the benefit which would have been derived from the use of the Participant's own
resources if the resources had been scheduled for the Participant's maximum benefit for use on
its own loads; and
WHEREAS, each of the Parties intends to observe the provisions of this Agreement in
good faith and shall cooperate with all other Parties in order to achieve the full benefits of pooling,
and
WHEREAS, the Parties have previously entered in a NCPA Pooling Agreement dated as
of September 22, 1993, and amended from time to time and now desire to amend and d restate
such prior agreement, and
WHEREAS, this Agreement amends, restates and replaces such prior agreement which
is hereafter of no further force or effect.
NOW, THEREFORE, in consideration of the covenants of each of the Parties hereto, it is
agreed hereby as follows:
Date Modified: 9/18/2008 Page 2 of 77
ARTICLE 1 - Definitions
Wherever used in this Agreement, in either the singular or plural number, the following terms shall
have the following respective meanings:
1.1 Assignment Administration Agreement or "AAA agreement" is an agreement between NCPA
and certain of its members; whereby NCPA has agreed to accept assignment of assignor's base
resource percentage, and will administer the Assignment Contract for the benefit of assignor in
order to create a power resource portfolio for the mutual benefit of the members, including the
Participants.
1.2 Ancillary Services ("AS") are services that ensure reliability and supports the transmission of
electricity from generation sites to customer loads. Such services may include: load regulation,
spinning reserve, non -spinning reserve, and voltage support.
1.3 All Resources Bill ("ARB") The All Resource Bill is a single, combined monthly bill from NCPA
to a Participant that includes all operating project, plant, and other program costs and revenues
contained in the then fiscal year operating Annual Budget at the summary level. The ARB
provides year-to-date tracking of budget amounts billed, Third Party revenues collected, prior
months' billing adjustments, and various other details supporting information including power
generated and purchased.
1.4 Annual Budget is the Annual Budget of NCPA including an itemized forecast of estimated or
expected expenditures and sources of revenue for all the operating activities of NCPA for the
then current fiscal year. As such, the Annual Budget includes the cost and expenses of all
projects, plants, and other programs, as well as small related capital acquisitions, improvements,
and betterments. The operating activities of NCPA provided for in the Annual Budget include, but
are not limited to, generation, transmission, distribution, purchased power, management services,
administrative & general, and other related activities of whatever kind.
1.5 Balancing Authority is the responsible entity that integrates resource plans ahead of time,
maintains load, interchange, and generation balance within a Balancing Authority Area, and
supports the interconnection frequency in real-time. For the purposes of this Agreement, the
Balancing Authority is the California Independent System Operator ("CAISO") or its successor.
1.6 Balance of Month ("BOM") Energy Transactions are power purchases and sales for a term not
greater than one month to be performed or delivered within the current or next succeeding
calendar month.
1.7 Base Resource Assignment Agreement is a multiple agreement between Western and each of
the Participants, in which the Participant's Western contract is assigned to NCPA for the benefit
of the assigning Participant,
Date Modified: 9/18/2008 Page 3 of 77
1.8 California Energy Commission ("CEC") is the State of California's primary energy policy and
planning agency established pursuant to California Public Resources Code section 25200 at seq.
in 1975. The CEC has five major responsibilities including (1) forecasting future energy needs
and keeping historical energy data, (2) licensing thermal power plants 50 megawatts or larger, (3)
promoting energy efficiency through appliance and building standards, (4) developing energy
technologies and supporting renewable energy, and (5) planning for and directing the State's
response to energy emergency..
1.9 Commission is the governing body of NCPA established pursuant to the NCPA Joint Powers
Agreement.
1.10 Commissioners are the members of the Commission as defined by the NCPA Joint Powers
Agreement.
1.11 California Independent System Operator ("CAISO") is a non-profit public benefit corporation
responsible for the provision of fair and open transmission access, and maintaining reliable and
efficient operation of the grid, within the State of California pursuant to Chapter 2.3, Part 1,
Division 1 of the California Public Utilities Commission ("CPUC").
1.12 Days mean calendar days unless otherwise specified.
1.13 Entitlement is the portion of the capacity and energy of a Power Supply or transmission facility to
which a Participant is entitled as an owner or as a purchaser.
1.14 General Manager of NCPA is the person designated by the Commission.as General Manager
pursuant to the NCPA Joint Powers Agreement and NCPA bylaws and who is delegated the
responsibility to carry out the day-to-day operation of the Pool pursuant to Article 3.
1.15 Generating Unit is any facility constructed for the purpose of generating electricity and to which a
Participant, or NCPA on behalf of the Participants, is entitled to capacity and/or energy.
1.16 Good Utility Practice are any of the practices, methods and acts engaged in or approved by a
significant portion of the electric utility industry during the relevant time period, or any of the
practices, methods and acts which, in the exercise of reasonable judgment in light of the facts
known at the time the decision was made, could have been expected to accomplish the desired
result of the lowest reasonable cost consistent with Northern American Electric Reliability
Corporation ("NERC") or Western Electric Coordinating Council ("WECC") approved business
practices, reliability, safety and expedition. Good Utility Practice is not intended to be limited to
the optimum practice, method, or act to the exclusion of all others, but rather to be acceptable
practices, methods, or acts generally accepted in the region.
Date Modified: 9/18/2008 Page 4 of 77
1.17 Incremental Costs are those additional costs which are incurred as the result of preparing to
start up or starting up, and thereafter operating, or increasing the level of operation of one or
more Generating Units or increasing contract purchases.
1.18 Interconnection Agreement or "IA" is an agreement dated September 01, 2002 between
NCPA and Pacific Gas and Electric Company ("PG&E") to provide terms and conditions of
interconnections between the electric systems of the Participants and PG&E; as such agreement
now exists or may hereafter be amended; or that certain IA between the Port of Oakland and
PG&E dated January 01, 2005 now exists or may hereafter be amended.
1.19 NCPA Capacity Pool is a voluntary program in which Participant(s) pool and transact capacity in
addition to the pooling of other resources pursuant to this Agreement.
1.20 NCPA Facilities Agreement is that agreement dated December 15, 1993 between NCPA and
certain of its members who are project participants in various NCPA projects, as it now exists or
may hereafter be amended, which delineates certain rights and obligations, and provides
descriptions, principles and procedures with regard to NCPA Projects; as such agreements now
exists or may hereafter be amended.
1.21 NCPA Joint Powers Agreement or "the JPA" means the Amended and Restated Northern
California Power Agency Joint Powers Agreement dated as of January 31, 2008, as such
agreement now exists or may hereafter be amended.
1.22 NCPA Pool Expenses are those expenses which are incurred pursuant to this Agreement and
determined by the Commission to be related to the operation of the Pool.
1.23 NCPA Project is any project undertaken by NCPA and any of its members, which has
progressed beyond the First Phase (preliminary survey and investigation) pursuant to the NCPA
Facilities Agreement.
1.24 Participant is a member or associate member of NCPA that is a signatory to this Agreement.
1.25 Party is NCPA or a Participant.
1.26 Peak Demand (in megawatts) of a Participant during any defined period of time is the maximum
demand on the Participant's system.
1.27 Planning Reserve Margin is the amount of capacity, measured in megawatts, that is required for
the Pool to serve its demand obligation, permit maintenance, provide for planned and forced
outages, and provide adequacy reserves to achieve a high degree of reliability.
Date Modified: 9/182008 Page 5 of 77
1.28 Pool is the organization formed under this Agreement.
1.29 Pool Forecast NCPA, using load forecasts of the Participants, shall annually develop a
combined Pool energy and Pool Peak Demand forecast for total of fifteen calendar year period,
for the upcoming calendar year and the subsequent fourteen years period.
1.30 Pool Load Resource Balance is the optimizing and managing of assets, including gas/fuel and
electricity transactions, procurement of transmission, ancillary services and coordinating energy
delivery scheduling to meet the physical and financial needs of a group of Participants or a
Participant for electric energy.
1.31 Pool Operating Procedures are procedures to provide guidance with respect to daily Pool
operations and for exchanging information between the Parties, which are subject to change from
time to time independent of this Agreement. Approved procedures may be attached to this
Agreement as Pooling Schedules.
1.32 Pool Peak Demand is the maximum pool demand in megawatts of all Participants during a
defined period of time on a monthly basis, or during a calendar year on an annual basis.
1.33 Pooling Schedules are those technical or operating procedures adopted and amended by the
Commission, attached to and made part of this Agreement, which are subject to change or
amendment from time to time by vote of the Commission, and without the approval of the
Participants.
1.34 Power Supply is a Generating Unit or a contract that provides capacity, energy, or a related
service in which a Participant has an Entitlement.
1.35 Qualifying Capacity is the maximum amount of capacity from a resource that can be applied
towards a capacity reserve requirement as defined by the applicable regulatory authority.
1.36 Third Party is any entity that is not a Party to this Agreement.
1.37 Third Phase Agreement is an agreement between NCPA and project participants to enable
NCPA on behalf of project participants to carry out plans for the construction, operation, and
financing of NCPA Project.
ARTICLE 2 - Commission
2.1 Commission. The Commission is responsible for the administration of this Agreement. Each
Participant hereto shall be represented by its duly authorized representative ("Commissioner") or
Date Modified: 9/18/2008 Page 6 of 77
alternate ("Alternate") pursuant to the NCPA Joint Powers Agreement ("JPA"). Each
Commissioner shall have authority to act for the Participant represented with respect to matters
pertaining to this Agreement.
2.2 Quorum. For purposes of acting upon matters relating to the NCPA Pool, a quorum of the
Commission shall consist of those Commissioners, or their designated Alternates, representing a
numerical majority of the Participants, or, in the absence of such, those Commissioners
representing Participants having a combined participation percentage of greater than 50 percent.
"Participation percentage," as used in this Article 2.2, means that fraction (expressed as a
percentage) of which the numerator is the number of votes a Participant is entitled to cast under
Article 2.3(a) and the denominator is the total number of votes all Participants are entitled to cast
under Article 2.3(a).
2.3 Voting. Each Participant shall have the right to cast one vote with respect to matters pertaining
to this Agreement and attached Pooling Schedules. Actions of the Commission with respect to
matters pertaining to this Agreement shall be effective only upon a majority vote of all Participants
subject to the following exceptions:
(a) Upon demand of any Participant, at any meeting of the Commission, the vote on any
issue relating to this Agreement or attached Pooling Schedules shall be based upon the
Participants' contributions to NCPA Pool Expenses for the current fiscal year. Each
Participant shall have a number of votes equal to its percentage share of the NCPA Pool
Expenses. Actions of the Commission shall be effective only upon an affirmative vote of
sixty-five percent (65%) or greater of the total votes to which all Participants are entitled.
(b) Any Participant may veto a discretionary action of the Participants relating to this
Agreement or attached Pooling Schedules that was not taken by a sixty-five percent
(65%) or more participation percentage vote, within ten (10) days following mailing of
notice of such Commissioners' action by giving written notice of veto to NCPA, unless at
a meeting of the Commissioners or Alternates called for the purpose of considering the
veto, held within thirty (30) days after such veto notice, the holders of sixty-five percent
(65%) or more participation percentage shall vote to override the veto.
(c) The sixty-five percent (65%) affirmative vote required for action pursuant to this Article
shall be reduced by the amount that the voting rights of any Participant exceeds thirty-five
percent (35%), but such sixty-five percent (65%) shall not be reduced below a majority in
interest.
2.4 Adoption and Amendment of Budget. Annually, the Commission shall adopt a budget for at
least the coming fiscal year, giving due consideration to budgetary requests from the General
Manager with respect to the planning and operating functions in the Pool.
Date Modified: 9/18/2008 Page 7 of 77
The Commission may approve modifications to the Annual Budget as proposed by the General
Manager, as needed to reflect material changes in facts or circumstances related to output,
availability, rates, and market prices. Approved modifications to the Annual Budget will be
reflected in the monthly All Resources Bill ("ARB") and are also reported in the monthly Business
Progress Report, Staff Reports, Treasurer's Report, and General Manager's report to the
Commission, as applicable.
The Parties shall cooperatively plan and operate the Pool to supply electricity in the most reliable,
economical way to meet the Participants' combined load via exchanges and wholesale
transactions among its membership. The costs of NCPA-owned Generating Units, Western Area
Power Administration allocations, member resources, market purchases of power, transmission
resources and Ancillary Services, and management services involved in the pooling process shall
be contained in applicable sections of the NCPA Annual Budget.
2.5 Duties and Authority. The Commission shall have the following duties and authority with regard
to the NCPA Pool:
(a) Administer, enforce and interpret the provisions of this Agreement in order to accomplish
the objectives of the Pool;
(b) Appoint a General Manager, pursuant to the NCPA JPA, who, pursuant to policies
established by the Commission, and with other necessary staff personnel, shall have
duties and responsibilities as stated in Article 3;
(c) The Commission may also establish whatever other reliability standards it deems
appropriate from time to time for the Pool and, on an objective, not -unduly -discriminatory
basis, for each Participant. Such reliability standards shall conform with Good Utility
Practice;
(d) Approve annual goals and objectives for the NCPA staff relating to the Pool giving due
consideration to the recommendations by the General Manager;
(e) Act on behalf of all Parties in carrying out any action properly taken pursuant to the
provisions of this Agreement. Without limiting the foregoing, the Commission or its
designee shall have the authority on behalf of all Parties to enter into any contract, lease
or other instrument which has been properly authorized pursuant to this Agreement,
including documents supplementing this Agreement, contracts with Third Parties, and
related items.
(f) Establish standards, in addition to the authority provided in other sections of this
Agreement, with respect to any aspect of arrangements between the Parties and Third -
Date Modified: 9/18/2008 Page 8 of 77
Parties which it determines may adversely affect the reliability of the Pool, and to review
such arrangements to determine compliance with such standards,-
(g)
tandards;
(g) To adopt or amend Pooling Schedules in its discretion.
(h) The Commission shall have such further powers and duties as are conferred or imposed
upon it by other articles of this Agreement.
2.6 Goals and Objective. Each year, in consultation with the General Manager, the Commission will
establish specific goals and objectives for the NCPA staff. NCPA shall provide periodic reports to
the Commission regarding progress toward meeting goals and objectives.
ARTICLE 3 - General Manager
3.1 Reporting Authority. The General Manager of NCPA reports to the Commission pursuant to the
NCPA JPA.
3.2 NCPA Staff. The General Manager shall hire such staff as necessary to carry out, within the
budget established by the Commission, NCPA's obligations pursuant to this Agreement.
3.3 Duties and Authority. The General Manager and the NCPA staff shall have the duties and
authorities as necessary to provide for the day-to-day administration of this Agreement, which
include but are not limited to actions to:
(a) Carry out directions of the Commission with respect to matters related to this Agreement;
(b) Coordinate the operation and maintenance of the facilities of the Pool so as to maintain
reliability of service and obtain the maximum overall economies consistent therewith;
(c) Coordinate interchanges accounting and maintain records pertaining to the operation of
the Pool, including determination for each calendar month of the power delivered to each
Participant;
(d) Prepare and submit a proposed budget for Pool -related expenditures for at least the
coming fiscal year to appropriate committees and the Commission, on such schedule as
established by the Commission;
(e) Review Commission approved budget and propose any needed modifications to the
appropriate committees and the Commission.
Date Modified: 9/18/2008 Page 9 of 77
(f) Furnish such information and reports as are required to keep the Parties hereto fully
informed of the outlook for, the functioning of, and results achieved by the Pool;
(g) Develop operating principles, practices and procedures as they relate to the achievement
of overall reliability and economy of operation of the Pool;
(h) Propose amendments to the Pooling Agreement and/or Pooling Schedules;
(h) Calculate costs for NCPA Projects and transactions within the Pool;
(i) Calculate costs for NCPA transactions with Third Parties;
(i) Develop a billing system for the Pool for transactions pursuant to this Agreement,
including criteria, rules, and standards thereto;
(j) Bill Pool Participants for Pool -related costs;
(k) Assist the Participants in making sales and purchases of generation and transmission
capacity, energy, and related services and products;
(1) Consult with Participants' technical staffs regarding the plans of the Participants as they
relate to the reliable and economic operation of the Pool;
(m) Initiate and make long and short-range planning studies. These studies shall be updated
annually or at such other times as the Commission may direct;
(n) Develop, annually, a Pool generation and transmission resource plan;
(o) Initiate and make studies, as necessary from time to time, to recommend reliability
standards;
(p) Initiate and make operating studies of the facilities of the Pool and make such
recommendations and initiate such actions as may be necessary to maintain reliable
operation.
ARTICLE 4 - Consultation with Participant Staff
4.1 Consultation. The General Manager shall consult with the respective staff of the Participants or
may establish ad hoc committees, composed of representatives appointed by the Participants,
from time to time, as needed, to advise him or her on a particular matter relevant to this
Date Modified: 9/18/2008 Page 10 of 77
Agreement. Each ad hoc committee shall serve a limited purpose and shall be dissolved once its
specific advisory task has been completed.
ARTICLE 5 - Load Forecasting & Resource Planning
5.1 Participants' Load Forecasts. Each Participant may submit, annually, to NCPA, a forecast of
the Participant's monthly Peak Demand and energy load for a total of fifteen calendar year period,
for the upcoming calendar year and the subsequent fourteen -year period. For those Participants
who do not submit all such load forecast data, NCPA staff will work cooperatively with
Participants' staff to jointly produce such a forecast. The load forecast shall be prepared in
accordance with this Agreement and applicable Pooling Schedule(s).
5.2 Participants' Resource Forecasts. Each Participant shall promptly notify NCPA in advance of
any new or materially changed plan(s) for additions to, retirements of, or any changes in
generation, power supply contracts, or transmission resources which can affect the Participant's
energy and/or capacity balance or NCPA's obligation to meet Pool load in the balance of month
timeframe.
5.3 Pool Forecast. NCPA, using load forecasts of the Participants, shall annually develop a
combined Pool energy and Pool Peak Demand forecast for a total of fifteen calendar year period,
for the upcoming calendar year and the subsequent fourteen -year period ("the Pool Forecast").
The Pool Forecast shall be prepared in accordance with this Agreement and applicable Pooling
Schedule(s). NCPA shall submit the Pool Forecast to each Participant.
5.4 Capacity Reserve Requirements. Each Participant is required to comply with capacity reserve
requirements established by its applicable regulatory authority. Each Participant shall comply
with such requirements by either participating in the NCPA Capacity Pool or by providing an
individual compliance demonstration pursuant to the rules and criteria established by the
applicable regulatory authority. Each Participant that elects to participate in the NCPA Capacity
Pool shall comply with the provisions established in the applicable Pooling Schedules.
NCPA will develop a model compliance program to assist the Participants in developing their
respective programs. The NCPA model compliance program will be developed and maintained
independent of this Agreement.
5.5 Energy Requirement. If a Participant's applicable Regulatory Authority establishes energy
requirements, then the provisions of such requirements will be incorporated within an applicable
Pooling Schedule within this Agreement.
Date Modified: 9/18/2008 Page 11 of 77
5.6 Pool Energy/Capacity Balance. NCPA, using information developed pursuant to Articles 5.3
and 5.4 and the applicable Pooling Schedules, will develop a load/resource energy and/or
capacity balance for each of the Participants.
5.7 Identification of Need. NCPA, using the information developed in Article 5.5 and 5.6, will
determine each the Participants' compliance with the energy and/or capacity requirements
established by its applicable regulatory authority. If NCPA and/or the applicable regulatory
authority determine that a Participant has failed to meet its energy and/or capacity requirements,
NCPA will provide to that Participant an estimate of the need for the Participant to add additional
energy and/or capacity to their respective portfolio in order to meet the established requirements.
5.8 Responsibility to Procure Additional Energy or Capacity. NCPA may assist the Participants
in identifying potential energy and/or capacity that can be acquired to fill any deficiencies
identified pursuant to Article 5.7. The individual Participants are responsible for procuring any
additional energy and/or capacity needed to meet requirements established by their respective
regulatory authority. Such additions will be made under a separate agreement.
5.9 Allocation of Costs Resulting from Shortages. Any charges or penalties incurred by NCPA as
a result of a Participant(s) not having sufficient energy and/or capacity to meet the requirements
established by their respective regulatory authority will be allocated pursuant to the principles of
cost causation. Such charges and/or penalties shall be proportionally allocated to the
Participant(s) who caused the charges and/or penalties. If the cause of the charges and/or
penalties were due to the deficiency of energy and/or capacity, then the Participant(s) who were
deficient would bear the cost of such shortfall. If based on the available information NCPA is
unable to determine the basis of the charges and/or penalties received, these charges and/or
penalties will be allocated based on an alternative method developed and approved by the
Commission.
ARTICLE 6 - PURCHASES AND SALES
6.1 Balance -of -Month Purchase and Sale Transactions. NCPA shall transact on behalf of each
Participant and thereby strive to economically serve the Pool Load through Balance -of -Month,
day -ahead, intra -day, and real-time purchases or sales of energy capacity and transmission.
6.2 Long -Term Transactions. Transactions longer than Balance -of -Month in duration shall be
undertaken pursuant to other authorizing agreements between NCPA and those Participants
entering into such agreements.
6.3 Transfers of Capacity Between Participants. NCPA may, as requested by the Participants,
assist in coordinating the purchase and sale of capacity among the Participants. Capacity
transactions within the NCPA Capacity Pool will be made pursuant to the applicable Pooling
Date Modified: 9/18/2008 Page 12 of 77
Schedules. Capacity transacted outside of the NCPA Capacity Pool will be subject to the terms
of the applicable NCPA Project agreements. Such transfers of capacity shall be determined and
priced in accordance with the applicable Pooling Schedules or as mutually agreed upon by the
purchasing and selling Participants, and upon Participant agreement, shall be binding upon the
purchasers and sellers for the duration of the capacity transaction. No energy shall be associated
with such capacity transfer unless otherwise specified by the transacting Participants.
ARTICLE 7 - Reserved
ARTICLE 8 - Central Dispatch and Scheduling Services
8.1 Central Dispatch. Each Participant shall, to the fullest extent practicable, subject all Power
Supplies and all transmission Entitlements to the central dispatch of the Pool. Each Participant
shall, however, be the sole judge as to whether or not and to what extent safety requires that a
facility owned by that Party be shut down or operated at reduced capacity, with as much notice as
is reasonably practicable provided to NCPA. However, at a minimum, notice of resource
availability or reduced capacity shall be provided to NCPA to comply with NERC, WECC, and
Balancing Authority requirements.
The objectives of the Pool central dispatch operated by NCPA shall be as follows:
(a) To supply the capacity and energy requirements of the Pool at the lowest practicable cost
consistent with reliability standards;
(b) To accomplish the requirements of (a), above, in a reliable and safe manner while
complying with applicable regulations.
8.2 Good Utility Practices. Each Party shall cause its Generating Units to be designed,
constructed, maintained and operated in accordance with Good Utility Practice.
8.3 Scheduling NCPA Projects and Power Supply. NCPA shall schedule Power Supplies in
accordance with Pooling Schedule 6.03 and agreements between Parties and their purchase and
sale counterparties.
8.4 Scheduling of Western Resource. Each Party's Entitlement to. Western Area Power
Administration ("Western" or "WAPA") power, which is provided pursuant to the Party's Base
Resource Assignment Agreement with Western and shall be scheduled pursuant to the AAA
Agreement. To the extent the AAA Agreement does not addresses base resource scheduling
this Agreement shall govern scheduling.
Date Modified: 9/18/2008 Page 13 of 77
8.5 Scheduling Other Projects. NCPA may also schedule power from other projects in which a
Participant or Participants are involved, pursuant to agreements between NCPA and such
Participants. Such scheduling shall not be undertaken in a fashion that will conflict with the
Parties' contractual obligation with a Third Party or will reduce the benefits to the Parties.
8.6 Resource Substitution. NCPA may schedule or dispatch any resource to meet a Participant's
load as long as such load is met with no decrease in quality and quantity of service and
associated attributes and no increase in cost, including opportunity cost. Resource substitution
shall be permitted to provide the most efficient and cost effective use of each Participant and the
Pool's generation and transmission resources.
8.7 Scheduling Method. Scheduling by NCPA may be provided directly by NCPA, or may be
provided pursuant to a contract between NCPA and another entity which will perform that
function.
8.8 Energy and Ancillary Service. Each Participant shall receive energy and/or Ancillary Service as
needed to meet its requirements as set forth in this Agreement.
8.9 Procedures. NCPA shall have the responsibility and requisite authority to set out procedures,
criteria, rules, and standards relating to operations, energy, and Ancillary Services not specifically
addressed in this Article 8 or in Pooling Schedules.
ARTICLE 9 - Accounting
9.1 Records and Accounts. NCPA shall keep accurate records and accounts for each Power
Supply and for each identifiable service which NCPA supplies to any Participant through this
Agreement or through any agreement which may be entered into between NCPA and any
Participant. Records and accounts shall be kept in general accordance with the Uniform System
of Accounts Prescribed for Public Utilities and Licensees Subject to the Provisions of the Federal
Power Act (see 18 CFR 101), as prescribed by the Federal Energy Regulatory Commission and
amended from time to time. NCPA shall cause such records and accounts to be audited annually
by a firm of independent certified public accountants of national reputation experienced in electric
utility accounting. A copy of the annual auditor's report shall be made available to the Participant
as soon as practicable after completion of the audit, which is normally not later than four months
after the end of NCPA's fiscal year.
All records are subject to inspection or audit at the request of any Participant provided that such
audits shall be conducted at any mutually agreed to time and the expense of the Participant
requesting them.
Date Modified: 911812008 Page 14 of 77
ARTICLE 10 - Metering
10.1 Installation, Maintenance, and Meter Reading. The quantities of power involved in
determination of the amounts of the billing rendered under this Agreement shall be ascertained by
means of meters installed, maintained and read either at the expense of the Participant on whose
premises the meters are located or as otherwise provided for by an agreement between the
Participants affected.
10.2 Individual Member Agreement. Each Participant shall sign an agreement with NCPA to
determine whether:
10.2.1 A Participant will maintain and operate the metering site to meet the Term and Conditions
of the LOA 06 -SNR -00960 between NCPA and WAPA;
10.2.2 NCPA, on behalf of the Participant will maintain and operate the metering site to meet the
Term and Conditions of the LOA 06 -SNR -00960 between NCPA and WAPA.
10.2.3 Schedule 11.01 to this Agreement shall list the option exercised by each Participant.
10.3 Accuracy. Procedures with respect to maintenance, testing, calibrating, correction and
registration records, and precision tolerance of all metering equipment shall be in accordance
with Good Utility Practice and the applicable requirements of the Balancing Authority.
10.4 Units of Measurement. All metering of energy required herein shall be the integration of
kilowatt-hours during the appropriate time period, and the quantities thus obtained shall constitute
the kilowatt load for such time period. Provided, however, that adjustment shall be made for
other contractual obligations of any Party hereto as may be required to determine the quantity to
be accounted for hereunder, and for transmission losses, or as otherwise provided by agreement
between NCPA and the Participants.
ARTICLE 11 - Billing
11.1 Applicability. Bills from NCPA to Participants shall be rendered and collected by NCPA as a
part of the ARB pursuant to requirements and procedures provided in this Agreement, Pooling
Schedules, NCPA Project Agreements and all other applicable agreements.
11.2 Procedures. Specific details regarding NCPA billing procedures are provided in the applicable
Pooling Schedule.
11.3 Billing Disputes. If a Participant questions or disputes the correctness of any billing statement
by NCPA, it shall nonetheless pay the full amount billed when due.
Date Modified: 9/18/2008 Page 15 of 77
If a Participant does not question or dispute the correctness of any billing statement in writing,
within thirty (30) calendar days, the billing statement shall be deemed to be correct.
If the bill is determined to be incorrect, NCPA will issue a corrected bill and refund any amount
that may be due the Participant.
If NCPA and the Participant fail to agree on the correctness of a bill within thirty (30) days after
the Participant has formally requested an explanation of the disputed amount of a bill, the Parties
shall promptly submit the dispute to the Commission for resolution. If the Commission and the
Participant fail to agree on the correctness of a bill within thirty (30) days, the dispute shall then
be resolved under the procedures set forth in Article 22 of this Agreement.
11.4 Late Payments. The Commission retains final authority and sole discretion to grant relief in all
late payment situations. In the event of extenuating circumstances, a Party making a late
payment including accrued interest thereon, may make a written appeal to the Commission for
relief from such interest for reasonable cause. Provided, however, that nothing in this Agreement
shall be deemed to provide any relief from any payments due pursuant to a Third Phase
Agreement, or any other agreement between the Parties other than this Agreement.
ARTICLE 12 - Pooling Schedules
12.1 Pooling Schedules. Detailed principles and/or procedures (including Pool Operating
Procedures), adopted by the Commission and which are necessary for implementation of the
general provisions stated in the articles of this Abreement, are attached as Pooling Schedules to
this Agreement. The Pooling Schedules may be amended by Commission in its discretion.
ARTICLE 13 - Other Agreements
13.1 Precedence of Agreement. Where there is any conflict between this Agreement and any Third
Phase Agreement or Project Indentures of Trust, the provisions in the Third Phase Agreement
and Project Indentures of Trust shall control.
13.2 Special Agreements. To the extent not provided or available pursuant to this Agreement, any
Participant may request special assistance or services from NCPA. The provision of such
services may be made by NCPA, in its sole discretion, subject to availability of staff, and
Commission approval. All details and arrangements for such services, including reimbursement of
NCPA's costs, shall be set forth in a separate written agreement.
ARTICLE 14 - Reliability Standards, Requirements, Criteria, and Rules
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14.1 Reliability Standards. The standards, requirements, criteria and rules adopted by NCPA shall
meet those adopted by the North American Electric Reliability Corporation ("NERC"), Western
Electricity Coordinating Council ("WECC"), and CAISO or their successor organizations.
ARTICLE 15 - Term of Agreement
15.1 Effective Date. This Agreement shall become effective on the date on which it has been duly
executed and delivered to NCPA by all Parties.
15.2 Termination. This Agreement shall continue in effect until terminated by consent of all
Participants.
15.3 Withdrawal. Any Participant may withdraw from the Agreement by submitting notice, in writing,
to all Parties at least two (2) years in advance of the effective date of such withdrawal; provided
that any withdrawal hereunder shall only be effective on the last day of a NCPA fiscal year. The
duration of the notice requirement maybe waived or reduced by an affirmative vote of the
Commission pursuant to Article 2.3.
Withdrawal by any Participant shall not terminate this Agreement as to the remaining Parties.
No such withdrawal shall relieve any Participant of any obligation arising prior to the effective date
of such withdrawal. A withdrawing Participant shall not be obligated to compensate the remaining
Parties for loss of any benefits that would have accrued to the remaining Parties if the
withdrawing Participant had continued its participation. Nor shall the remaining Parties be
obligated to compensate the withdrawing Participant for any benefits that accrue to the remaining
Parties because of the withdrawal. Reallocation of the costs and benefits of continuing in the
Pool after a Participant has withdrawn shall not give rise to any claim against a Parry by the
remaining Parties. Nor shall any of the remaining Parties be obligated to compensate the
withdrawing Participant for any benefits that accrue to the remaining Parties because of such a
reallocation of costs and benefits.
ARTICLE 16 - Notices
16.1 Notice. Any notice, demand or request required or authorized by this Agreement to be given to a
Party shall be in writing.
In the case of a Participant, the notice, demand, or request shall be: (1) personally delivered to
the Commissioner and the Utility Director of the Participant, if different than the Commissioner,
whose name and address are identified in writing to the Secretary of the Commission by each
Participant; or (2) transmitted to the Commissioner and the Utility Director of the Participant at the
address on file with the Secretary of the Commission via U.S. mail, first class postage prepaid.
Date Modified: 9/18/2008 Page 17 of 77
In the case of NCPA, the notice, demand or request shall be: (1) personally delivered to the
General Manager; or (2) transmitted to the General Manager of NCPA at the address of its main
office via U.S. mail, first class postage prepaid.
All such notices shall be deemed delivered when personally delivered or two (2) business days
after deposit in the mail.
NCPA shall maintain a roster of the Participants' Commissioners and Utility Directors and shall
distribute the roster to Participants. The designation of the Commissioners' and Utility Directors'
name and/or address may be changed at any time by written notice given to the General
Manager who shall thereupon give written notice of such change to NCPA and each Participant.
ARTICLE 17 -Waiver of Defaults
17.1 Waiver. No waiver of the performance by a Party of any obligation under this Agreement with
respect to any default or any other matter arising in connection with this Agreement shall be
effective unless given by the Commission. Any such waiver by the Commission in any particular
instance shall not be deemed a waiver with respect to any subsequent performance, default or
matter.
ARTICLE 18 - Uncontrollable Forces
18.1 Uncontrollable Forces. A Party shall not be considered to be in default in respect of any
obligation hereunder if it is prevented from fulfilling such obligation by reason of uncontrollable
forces. The term "uncontrollable forces" shall be deemed for the purposes hereof to mean storm,
flood, lightning, earthquake, tsunami, fire, explosion, failure of facilities not due to lack of proper
care or maintenance, civil disturbance, labor dispute, sabotage, war, national emergency,
restraint by court or public authority, or other causes beyond the control of the affected Party
which such Party could not reasonably have been expected to avoid by exercise of Good Utility
Practice, due diligence and foresight Any Party affected by an uncontrollable force shall use due
diligence to place itself in a position to fulfill its obligations hereunder and if unable to fulfill any
obligation by reason of an uncontrollable force, such Party shall exercise due diligence to remove
such disability with reasonable dispatch. Nothing in this Agreement shall require a Party to settle
or compromise a labor dispute.
ARTICLE 19 - Liability
19.1 Liability. All of the privileges and immunities from liabilities, exemptions from laws, ordinances
and rules, all pension, relief, disability, workers' compensation, and other benefits which apply to
Date Modified: 9/18/2008 Page 18 of 77
the activity of officers, agents or employees of any public agency which is a Party to this
Agreement, while engaged in the performance of any of their functions or duties, shall apply to
them in the same degree and extent when performing their respective public duties in connection
with this Agreement.
19.2 Division of Responsibility. Neither the General Manager, the Parties to this Agreement, nor an
entity acting on behalf of the Pool or the Parties, shall be responsible for the transmission,
control, use, or application of electric capacity and energy provided under the Pooling Schedules
attached hereto on the receiving Party's side of such Party's point of interconnection and shall
not, in any event, be liable for damage or injury to any person or property whatsoever, arising,
accruing, or resulting from, in any manner, the receiving, transmission, control, use, application,
or distribution by NCPA, or the Parties, or any Third Party acting on behalf of NCPA or the
Parties, of said capacity and energy on the receiving Party's side of such Party's point of
interconnection.
19.3 Indemnity. NCPA and each of the Parties individually shall indemnify, defend, hold and save
each other harmless from any and all loss or damage sustained to any person or property and
from any and all liability incurred by the other(s) by reason of any act or performance, or failure to
act or perform, on the part of the indemnifying Party or its officers, agents, or employees in
constructing, maintaining or operating the indemnifying Party's apparatus, appliances, or other
property, or in the transmission, control or application, redistribution, delivery, or sale of said
capacity and energy on the indemnifying Party's side of its point of interconnection. Such
indemnification shall hold harmless the one indemnified, the members of its governing body, its
officers, agents and employees, from and against any and all liability of whatever nature,
including strict liability and any and all losses and damages, including consequential damages
and injuries, costs, and expenses, including expenses incurred in connection with investigating
any claim or defending any action, and reasonable attorney's fees. The provisions of this
paragraph shall not apply to the extent that any loss, damage or liability is the result of willful
misconduct or gross negligence on the part of an officer, agent or employee of the party that
would otherwise be indemnified.
19.4 Counsel Representation. Pursuant to the provisions of California Civil Code Section 1717 (a),
each of the Parties were represented by counsel in the negotiation and execution of this
Agreement as indicated below. In light of this representation, those terms of this Agreement
which dictate the responsibility for bearing any attorney's fees incurred in litigation or settlement
in a manner inconsistent with the provisions of Article 19.3 were intentionally so drafted by the
Parties.
ARTICLE 20 - Reports and Records
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20.1 Reports to Participants. NCPA shall prepare and make available to each Participant the
following reports each month:
a. Statements of Financial Position and Revenues, Expenses and Changes in Accumulated
Net Revenues
b. NCPA Annual Budget Status Report
c. ARB and associated reports.
d. Such additional reports as may be required from time to time as requested by the
Participants.
20.2 Records. Each Party shall keep such records as may be reasonably required by the General
Manager and shall furnish to the General Manager such records, reports and other information as
he or she may reasonably require.
20.3 Reports to Other Agencies. NCPA will submit such reports and records which are required or
may be required by the CEC, FERC or other such local, state, regional, federal, or international
agencies, as such reports and records are required for NCPA to fulfill its obligations under this
Agreement.
ARTICLE 21 - Assignment of Agreement
21.1 Binding Upon Successors. This Agreement, including the Pooling Schedules, shall inure to the
benefit of and shall be binding upon the respective successors and assignees of the Parties to
this Agreement.
21.2 No Assignment. Except as provided in the event of a default, and, except for the assignment by
NCPA authorized hereby, neither this Agreement nor any interest herein shall be transferred or
assigned by a Party hereto except with the consent in writing of the other Parties hereto. Without
limiting the foregoing, this Agreement shall not be assigned by Plumas-Sierra Rural Electric
Cooperative without the approval in writing of the Administrator of the Rural Utilities Service.
ARTICLE 22 - Settlement of Disputes and Arbitration
22.1 Settlement of Disputes. The Participants agree to make best efforts to settle all disputes among
themselves connected with this Agreement as a matter of normal business under this Agreement.
The procedures set forth in the remainder of this Article shall apply to all disputes that cannot be
settled by the Participants themselves; provided, that the provisions of Article 11.3 shall apply to
all disputes involving billing statements prepared by NCPA.
Date Modified: 9/18/2008 Page 20 of 77
22.2 Informal Dispute Resolution. All disputes connected with this Agreement that cannot be
resolved by the Parties themselves, may be submitted by any Party to an ad hoc committee of
Partys' representatives, with each Party selecting its own representative.
If the ad hoc committee cannot resolve a dispute within thirty (30) days, the dispute shall be
submitted to the Commission. If the Commission cannot resolve a dispute within thirty (30) days
after the first meeting at which the dispute is submitted to it, any Party to the dispute may
commence mediation pursuant to Article 22.3.
Both the ad hoc committee and the Commission shall make best efforts to resolve all disputes
submitted to them through discussion and negotiations. At any time during this process a Party
or the Commission may suggest that a mediator with experience in the utility industry be asked to
assist in such negotiations.
22.3 Mediation.
a. If informal dispute resolution, as described in Article 22.2, fails, then prior to engaging in
the arbitration outlined in Article 22.4, the parties shall first attempt to settle any
controversy or claim arising out of or relating to this Agreement, or breach thereof,
through a mediation process by a disinterested third person, jointly appointed by the
Parties. A mediation request may be submitted within ten (10) days of the failure of
informal dispute resolution.
b. Once a mediation request is submitted by any party, unless the Parties otherwise agree
upon a mediator, each Party has thirty (30) days to present a list of three disinterested
mediators, each of whom shall preferably have experience in the utility industry to the
NCPA General Manager. Each Party in turn, in the order in which the lists are received
by the General Manager, with NCPA exercising its turn last, may exercise the right to
reject one name from the list of mediators until one name is remaining. That person shall
act as mediator. Any Party failing to present a list to the General Manager waives its
right to mediation.
C. Each Party participating in the mediation shall bear its own costs in preparing for and
conducting the mediation, except that the joint costs, if any, of the actual mediation
proceeding, including all cost of the mediator, shall be shared equally by all the Parties
participating in the mediation. NCPA's costs in conducting mediation proceedings shall
deemed to be a Pool exposure allocated to all Participants.
22.4 Expedited Dispute Resolution Procedure. At any time any Party believes that any other Party
has breached or may breach this Agreement by some disputed action or by the continuation of a
dispute between the complaining Party and another Party, which dispute cannot be timely
resolved under procedures set forth in Article 22.2, written notice shall be promptly provided by
the Party to the General Manager. Such notice shall provide a detailed explanation of the dispute
Date Modified: 9/18/2008 Page 21 of 77
and the position(s) of the parties to the dispute. The notice shall also provide an explanation of
why the dispute cannot be timely resolved under the procedures set forth in Article 22.2.
Upon receipt of such notice, the General Manager shall determine what actions are appropriate to
effectuate a resolution of the dispute. In the event that the General Manager cannot effectuate a
resolution of the dispute satisfactory to all parties within five (5) working days of receipt of such
notice, the General Manager shall immediately notify the Chair of the Commission and provide
copies of the notice to the Chair together with any comments of the General Manager, concerning
the dispute.
Upon receipt of such notice, the Chair of the Commission shall either place the dispute on the
agenda of the next regular meeting of the Commission for the purpose of having the Commission
mediate the dispute or if deemed necessary by the Chair, due to the need for timely resolution,
call a special meeting of the Commission for the purpose of having the Commission mediate the
dispute. If the Commission cannot effectuate a resolution of the dispute at such meetings, the
parties may immediately invoke the provisions of Article 22.5.
22.5 Arbitration. Any dispute not resolved by mediation or expedited dispute resolution shall be
settled by binding arbitration in accordance with the procedures set forth in this Article 22.5.
A. Schedule. Unless otherwise agreed, if the disputing party fails to commence arbitration
within ninety (90) days after the mediation process fails, as provided for in Article 22.3, or the
failure of the Expedited Dispute Resolution Process, as provided for in Article 22.4, the disputing
party shall be deemed to have waived all present and future claims with respect to such dispute.
Notwithstanding any other agreement, the Parties shall not extend the time to commence
arbitration more than one hundred eighty (180) days after either: (1) the mediator has deemed the
mediation unresolved; or (2) the end of the thirty (30) day period for Commission resolution of the
dispute provided in Article 22.4 of the Pooling Agreement, whichever time period is applicable.
B. Arbitration Rules. Except as otherwise provided in this Pooling Schedule, the
arbitration shall be governed by the Commercial Arbitration Rules of the American Arbitration
Association ("AAA") from time to time in force. Notwithstanding such rules: (1) discovery shall be
permitted and the provisions of California Code of Civil Procedure Section 1283.05 is
incorporated by reference herein except that, the Parties shall not use interrogatories as a means
of discovery; and (2) if such rules and provisions as herein modified shall conflict with the laws of
the State of California then in force, then California law shall govern.
C. Commencement and Notice. A Party shall commence arbitration ("the Initiating Party")
by serving written notice of its intent to commence arbitration upon another Party or Parties (the
"Responding Party" or "Responding Parties'). The Initiating Party shall also provide notice to
NCPA if NCPA is not the Responding Party.
Date Modified: 9/18/2008 Page 22 of 77
The written notice shall express the Initiating Party's intent to institute arbitration under the
Pooling Agreement and this Pooling Schedule, and shall in adequate detail set forth the nature of
the dispute, the issue to be arbitrated, the Initiating Party's position thereon, and the remedy
sought by such arbitration.
D. Response. Within thirty (30) days of the receipt of the notice commencing arbitration
and statement of the dispute and proposed remedy prepared pursuant to Paragraph C above,
each Responding Party shall serve a written response upon the Initiating Party stating its
understanding of the issues in dispute, its position thereon, the reasons supporting its position
and its proposed remedy. The notices and statements required under Paragraph C and this
Paragraph shall constitute the "Submittal Statements."
E. Selection of Arbitrator. Within forty (40) days after delivery of the Initiating Party's
written notice to commence arbitration, the Parties shall meet for the purpose of selecting a single
impartial arbitrator. Unless otherwise agreed, in the event the Parties are unable to agree on the
selection of an arbitrator at such meeting, they shall, within fifteen (15) days of such meeting,
request the American Arbitration Association (or a similar organization if the American Arbitration
Association should not at that time exist) to provide a list of five impartial arbitrators from which to
select the arbitrator. The proposed arbitrators shall be available to serve and shall be skilled and
experienced in the field of the dispute. No person shall be eligible for appointment as an arbitrator
who is a member of a governing board, an officer or an employee of any of the Parties or is
otherwise interested in the matter to be arbitrated. Within thirty (30) days after the date of receipt
of such list, the Parties shall take turns striking names from said list until the arbitrator has been
selected by being the last name remaining on the list. The order of the Parties striking names will
be selected randomly by drawing lots in a manner decided by the NCPA General Manager. After
each name is stricken from the list, the next party will have two (2) business days to strike a name
from the list. If a Party fails to timely strike a name, the other Party shall choose the arbitrator
from among the names then remaining on the list. Within ten (10) days after such selection, the
Parties shall submit to the arbitrator their Submittal Statements previously prepared and
exchanged.
F. Arbitration Schedule. Within ten (10) days after the submission of the Submittal
Statements to the arbitrator, the Parties shall meet with the arbitrator to establish a schedule for
discovery, initial hearing, the time for the arbitrator to issue a decision after the close of hearing
and any other rules for consideration.
Should a Party fail to comply with any schedule established under this Pooling Schedule in a
timely manner, that party shall be deemed to have waived all present and future claims with
respect to such dispute. Such schedule may be modified by agreement of the Parties.
Date Modified: 911512008 Page 23 of 77
G. Settlement. The Parties may settle at any time before the issuance of the arbitrator's
decision.
H. Arbitrator's Authority and Decision. The arbitrator may grant any remedy or relief that
is just and equitable and within the scope of this Agreement and the Submittal Statements. Thus,
the arbitrator may effectuate a compromise among the Parties taking into account each Party's
proposal. The arbitrator shall include findings with respect to the issues involved in the dispute.
The arbitrator shall make his or her decision in accordance with Good Utility Practice and
applicable standards of law. The arbitrator may not grant any remedy or relief which is
inconsistent with the Pooling Agreement and all Pooling Schedules. The arbitrator shall specify
the time within which the Parties shall comply with the decision. In no event shall the arbitrator's
decision contain findings on issues not contained in or grant a remedy beyond that sought in the
Submittal Statements. The arbitrator shall have no authority to award punitive damages.
The arbitrator shall have no authority, power or jurisdiction to alter, amend, change, modify, add
to, or subtract from any of the provisions of the Pooling Agreement or any Pooling Schedule, nor
to consider any issues arising other than from the language in and authority derived from the
Pooling Agreement and all Pooling Schedules,
I. Binding Arbitration. The parties agree that the decision of the arbitrator shall be final
and binding upon all Parties and that the Parties shall take whatever action is required to comply
with the accepted proposal. The decision of the arbitrator may be enforced by any court or
agency having jurisdiction over the Party against whom the decision is rendered. Immediately
after the conclusion of arbitration, all affected Parties shall take whatever action is required to
comply with the arbitrators decision.
J. Arbitration and Enforcement Expenses. Any and all expenses, including attorney's
fees and the fees and charges of expert witnesses, associated with the arbitration shall be borne
by the nonprevailing party, except that if a resolution of the dispute is reached before the
arbitrator issues an award, such expenses shall be borne as agreed by the Parties.
Should any Party fail to abide by the decision of the arbitrator, the other Party may immediately
seek relief in law or equity as may be appropriate. In such event, the prevailing Party shall be
entitled to damages, if any, caused by the non -prevailing Party's failure to abide by the arbitrator's
decision, and expenses caused by the enforcement of the arbitrator's decision, including, but not
limited to, attorney's fees and the fees and charges of expert witnesses.
ARTICLE 23 - Amendments
23.1 Amendments. Unless otherwise set forth in this Article, this Agreement may be amended only
by written instrument executed by all the Parties with the same formality as this Agreement.
Date Modified: 9/18/2008 Page 24 of 77
23.2 Approval and Amendment of Pooling Schedules. Notwithstanding the provisions of Article
23.1, any addition to, amendment to or termination of the Pooling Schedules shall take effect after
being approved by the Commission in a manner consistent with the voting procedures set forth in
Article 2.3 of this Agreement without the requirement of an approval of the individual Participants.
ARTICLE 24 - Severability
24.1 Severability. In the event that any of the terms, covenants or conditions of this Agreement or the
application of any such term, covenant or condition, shall be held invalid as to any person or
circumstance by any court having jurisdiction, all other terms, covenants or conditions of this
Agreement and their application shall not be affected thereby, but shall remain in force and effect
unless the court holds that such provisions are not severable from all other provisions of this
Agreement.
ARTICLE 25 - Governing Law
25.1 Governing Law. This Agreement shall be interpreted, governed by, and construed under the
laws of the State of California.
25.2 Attorneys Fees. In any action to enforce the terms of this Agreement, the prevailing party may
recover its reasonable attorneys' fees as costs.
25.3 Venue. All action arising out of the Agreement, or seeking to enforce any arbitration proceeding
arising out of this Agreement, shall be brought in the Superior Court of Placer County, regardless
of where else venue may lie.
ARTICLE 26 - Counterparts and Additional Parties
26.1 Additional Parties. Subsequent to the initial execution of this Agreement, any signatory to the
NCPA JPA may also become a Party to the Agreement, upon the approval of the Commission by
an affirmative vote of sixty-five percent (65%) or greater of participation percentage vote under
the voting procedures provided for in Articles 2.2 and 2.3 of this Agreement.
26.2 Counterparts. This Agreement may be executed in any number of counterparts, and each
executed counterpart shall have the same force and effect as an original instrument and as if all
the Parties to all of the counterparts had signed the same instrument. Any signature page of this
Agreement may be detached from any counterpart of this Agreement without impairing the legal
Date Modified: 9/18/2008 Page 25 of 77
effect of any signatures thereon, and may be attached to another counterpart of this Agreement
identical in form hereto but having attached to it one or more signature pages.
IN WITNESS WHEREOF, each Participant has executed a counterpart of this Agreement with the
approval of its governing body, and represents and warrants that the Participant has all requisite
authority, and has duly agreed to be bound by all of the terms and conditions of this Agreement,
and NCPA has executed each counterpart of this Agreement in accordance with the authorization
of its Commission.
NORTHERN CALIFORNIA POWER AGENCY
CITY OF ALAMEDA
M
CITY OF BIGGS
CITY OF GRIDLEY
By:_
Title:
M
0
By:_
Title:
By:_
Title:
Approved as to form:
Approved as to form:
Approved as to form:
Approved as to form:
Date Modified: 9/18/2008 Page 26 of 77
CITY OF HEALDSBURG
0
CITY OF LODI
M
CITY OF LOMPOC
M
CITY OF PALO ALTO
Title:
Port of Oakland
M
Approved as to form:
By:
Title:
Approved as to form:
IN
0
By:_
Title:
Approved as to form:
Approved as to form:
Approved as to form:
PLUMAS SIERRA RURAL ELECTRIC COOPERATIVE
Approved as to form:
Date Modified: 9/18/2008 Page 27 of 77
Mff
LSFA
Title:
CITY OF UKIAH
22
M
A, -
Title: Title:
Approved as to form:
Date Modified: 9/18/2008 Page 28 of 77
Pooling Schedule 1.00 - Pool Billing Procedures
Pool billing shall be accomplished by means of the ARB. Amounts shown on the ARB are due and
payable on the due date listed on the ARB invoice, except that any invoice coming due on a Friday,
NCPA-observed holiday, or weekend day shall be adjusted by NCPA to come due on the closest
following workday, as applicable.
Any amount due and payable but not paid by the Party on the'due date' of the invoice shall bear interest
at the per annum prime rate (or reference rate) of the Bank of America NT & SA then in effect, plus two
percent (2%) per annum computed on a daily basis until paid.
NCPA shall mail all invoices within 24 hours of the invoice date thereon.
NCPA will alert a Participant's Commissioner and Utility Director by telephone of any payment not
received within 36 hours after the due date.
The postmark date on the envelope containing payment by check shall be used to determine timeliness of
payment, except that payments received later than seven (7) days after the due date shall be declared
late without regard to postmark date.
Payment via wire transfer is the preferred method of making payments to NCPA. For wire transfers, the
transaction date shall be used to determine the timeliness of payments.
NCPA Credit Memoranda issued to any Party do not bear interest during the period such credits remain
outstanding but unapplied. It is each Party's responsibility to apply the credits to subsequent NCPA
billings on a timely basis.
A. Disputes. Any dispute in regard to billing shall be handled pursuant to the procedures set
forth in Article 11.4
B. Billing True -Up. NCPA billings for all costs will be adjusted or trued -up as provided
below.
True -up of billings maybe performed throughout the year, as practicable; but, it shall be performed not
less than quarterly.
At the end of each fiscal year, as soon as the annual audit is complete and actual data is available, NCPA
shall true -up all billings based on actual cost data and actual billing determinants. True up amounts will
be billed or credited to the Parties, as applicable. Credit amounts will be deposited in the appropriate
Participant's account in the General Operating Reserve or as the Participant may otherwise formally
direct in accordance with the provisions of the General Operating Reserve.
Date Modified: 9/18/2008 Page 29 of 77
NCPA Staff and the Participants' Utility Directors will review the proposed final year-end settlements (true -
ups) and recommend acceptance and approval to the Commission.
Date Modified: 9/18/2008 - Page 30 of 77
Pooling Schedule 2.01 - Pricing Interparty Sales of Capacity
Bilateral capacity transfers among Participants are encouraged as a preferred method of meeting
individual Participant capacity needs. Pursuant to Article 6.3, NCPA may, as requested by Participants,
assist in coordinating the purchase and sale of capacity among the Participants. Capacity transacted
within the NCPA Capacity Pool will be subject to the terms and provisions established in Pooling
Schedule 6.03. Capacity transacted outside of the NCPA Capacity Pool will be subject to the terms and
provisions of the applicable project agreements. Pursuant to Article 6.3, pricing for interparty sales of
capacity, other than capacity transactions within the NCPA Capacity Pool, will be determine per mutual
agreement between purchasing and selling Participants, or pursuant to the provision found in Pooling
Schedule 2.01.
Pooling Schedule 2.01 is meant to establish a fair market value of capacity by developing a
representative alternative market price for capacity. The alternative market price for capacity is intended
to represent a comparable product transacted in an organized or bilateral market external to the Pool. No
energy shall be associated with capacity transacted and priced in accordance with Pooling Schedule 2.01
unless it is otherwise specified by the transacting Participants.
The general governing principle is that within the Pool, a seller should receive no less than, and a buyer
should pay not more than, the cost of comparable capacity which could be purchased from outside of the
Pool (i.e. the market value). The alternative market price for capacity will be based on an alternative
resource which is external to the Pool, and comparable to the NCPA Pool resource being transferred.
A. Responsibilities
Designation of the alternative resource and its attendant costs, or the fair market value of such resource,
provides the basis for the pricing of capacity transacted outside of the NCPA Capacity Pool. Based on
NCPA staff research and Participants' recommendations triggered by an expressed interest by
Participants to transact capacity, the Commission shall designate the alternative resource that is
expected to be available in the marketplace during the immediate time period leading up to the capacity
transaction. The designated alternative resource will then be used to develop an alternative market price
for capacity. This alternative market price for capacity may be used as a proxy to determine the value of
capacity for other types of resources per mutual agreement of the transacting Participants, or per
approval of the Commission.
B. Guidelines
The following principles shall guide the recommendation of the alternative resource and its attendant
costs:
Comparability should be based on the type, availability, deliverability, magnitude,
seasonality and degree of firmness of the capacity resources being compared.
Date Modified: 9/18/2008 Page 31 of 77
2. The recommended alternative resource should be selected from the actual supplemental
sources of capacity which were purchased, or considered for purchase, or the resources
that might have been acquired had additional comparable purchases been required.
3. The structure of the alternative resource, including but not limited to any minimum
purchase requirements, should be considered and incorporated in the structure of the
transfer.
4. To the extent that the recommended alternative(s) is (are) not directly comparable to the
Pool resource being transferred, adjustments to the alternative capacity cost may be
required. For example, adjustments may be made to compensate for either minimum
purchase requirements, which cannot be incorporated in the structure of the sale, or the
seasonal nature of the required purchase.
C. Price for Capacity Transfers
The alternative market price for capacity will be determined based on the projected capacity cost of the
designated alternative resource, or based on the fair market value of capacity for the designated
alternative resource. The alternative market price for capacity may need to be adjusted for various
reasons including the situation that the alternative resource is a firm resource. The alternative market
price for capacity may also need to be adjusted to reflect specific unique capacity attributes such as
system or local qualification.
Date Modified: 9/18/2008 Page 32 of 77
Pooling Schedule 2.02 - Principles for Sale of Pool Excess Energy
There may exist from time to time, situations wherein the NCPA Pool will have energy in amounts that
exceeds the load of the Parties. This situation can occur for example, when there are substantial
amounts of unregulated flow from hydroelectric projects, take -or -pay power purchase contracts, and/or
must -run resources, or when economic circumstances dictate that it is beneficial to operate resources that
would otherwise not be required to meet load. The following principles are intended as general guidelines
for NCPA to follow in dealing with an "excess energy" condition.
NCPA will operate generating plants, associated facilities and other resources:
• In compliance with the obligations and constraints of governing contracts, the applicable
licenses and permits, and the physical requirements of the equipment/facilities;
• To appropriately and reliably interact with Balancing Authority; and
• To maximize the economic value to resource and generating plant owners.
Date Modified: 9/18/2008 Page 33 of 77
Pooling Schedule 3.01 - Economic Dispatch
In accordance with Article 8 of the Pooling Agreement, each Party shall subject all of its Generating Units,
purchases from Third Parties, and associated transmission to the central dispatch of NCPA to the fullest
extent possible. The objective of Pool central dispatch shall be to supply the capacity and energy
requirements of the combined Parties at the lowest practicable net cost, and to accomplish this in a
reliable and safe manner and in compliance with applicable regulations and agreements.
Resources shall be scheduled and dispatched to meet the combined load for each time period as
deemed applicable according to Balancing Authority standards and Good Utility Practice, as appropriate.
Schedules may be affected by a variety of factors, including plant outages, changes in available
transmission, unanticipated load changes, relative costs, and economic conditions in the marketplace.
NCPA shall be provided with information from the Participants, and appropriate NCPA departments
regarding the capability, operating criteria and incremental variable cost for the resources to be
dispatched. This information will include heat rate curves and fuel costs for each thermal -electric unit,
transmission losses associated with each resource, and variable operation and maintenance costs from
which incremental cost rate curves will be developed. NCPA shall utilize this information to optimally
schedule the operation of the Pool's resources, with due consideration to overall costs, project limitations
and requirements, and Commission policy. Economic considerations should include seasonal, weekly,
and hourly operating variations and flexibility as appropriate.
Thermal -electric Resources: In general, the operating cost of thermal -electric units which are in service
to supply a specified load level is minimized when the Incremental Costs of all partially -loaded units are
equal. Full or partial unit commitments and/or shutdowns shall be undertaken with due consideration to
this principle and in compliance with applicable NERC and WECC Reliability Standards, operating criteria,
constraints and Pooling and Facilities Schedules.
Hydroelectric Resources: Hydroelectric plants shall be operated in coordination with thermal resources
to minimize the overall cost to the Pool to the fullest extent possible and to comply with applicable NERC
and WECC Reliability Standards, operating criteria, constraints and Pooling Schedules and NCPA
Facilities Agreement schedules.
Reporting: NCPA shall acquire and maintain data on the operations of the Pool's resources and report
monthly to the Participants the actual amount of power scheduled from each of the Parties' resources
during each hour or applicable time period of the preceding month.
Date Modified: 9/182008 Page 34 of 77
Pooling Schedule 4.01 - Allocation of Pool Expenses
Expenses incurred in providing services under this Agreement shall be determined annually by
the Commission, and allocated to the Participants as part of the Annual Budget process.
Date Modified: 9/18/2008 Page 35 of 77
Pooling Schedule 5.01 - Forecasting
A. Forecast Overview: Electricity load forecasts are required for a number of reasons by various
entities. These entities include but are not limited to, Pacific Gas and Electric Company ("PG&E"),
the CAISO, the CEC, and NCPA. For example: section 8.1 of the revised Interconnection
Agreement ("IA") states that "NCPA shall provide PG&E with NCPA's electric load planning data
by October 15 of each year. Such electric load planning data shall contain the best estimate of
NCPA's electric system load for the next five-year period being served at Points of
Interconnection." Section 6.1 of NCPA's MSS Aggregator Agreement states that "NCPA shall
provide to the CAISO annually its ten-year forecasts of Demand growth ... Such forecast shall be
provided on the date that Utility Distribution Companies are required to provide similar forecasts
in accordance with the CAISO Tariff, which is currently October 15". Changing regulations may -
spawn new forecasting requirements such as resource adequacy and NERC reporting and
changed deadlines.
Each Participant has its own internal forecast needs that may differ from the due dates
established by PG&E, CAISO, CEC, and NCPA. When Participants have a need to update their
forecasts, NCPA will incorporate the updates into its database. NCPA will use the Participant's
most recent forecast held in its database when a reporting requirement is due.
B. Data Requirements: The CEC, under the California Code of Regulations, Title 20, Section
1306(a)(1) and 1307(a)(1), requires each energy service provider, electric retailer, gas retailer,
utility distribution company, and local distribution company that sells electricity or gas to end-use
customers in California to report, on a quarterly basis, monthly electricity and natural gas sales
data. When submitting this data to the CEC, Participants shall also send a copy of the data to
NCPA staff. Instructions and time lines for submitting this data may be found in the CEC
publication "Electric/Gas Sales and Electric Generation Data Collection, Forms and Instructions",
May 2001. The instructions are also available via the Internet available at:
http://www.energy,ca.gov/electricity/forms.htmI
Participants shall submit to NCPA estimated future energy and demand savings resulting from
implementation of energy efficiency programs. For Participants that submit their own forecasts to
NCPA these savings should be separate from their energy and peak forecasts. If a Participant
does not submit energy efficiency program estimates NCPA will assume none are in place.
Participants shall also submit to NCPA estimates of their load management programs. A load
management program is generally described as customer load that can be requested (required)to
be curtailed during times of system distress. For example, a residential air conditioning cycling
program. Participants shall report to NCPA a summary of all of its load management programs by
September 15 of each year. Through out the year Participants shall report any changes to these
programs and their expectation of use, especially during the peak summer periods. If a
Participant does not submit load management estimates, NCPA will assume none are in place.
Date Modified: 9/18/2008 Page 36 of 77
C. Forecasts: In order to meet long-term forecasting requirements Participants may choose to
submit their own forecast or provide NCPA the historical data from which it can be produced.
Participants submitting their own forecasts shall do so whenever they have an update. NCPA will
produce revised forecasts in the early fall of each year. Each fifteen -year forecast shall include
monthly energy (i.e., MWh measured at City Meter) and Peak Demand (i.e. MW integrated over
the hour as measured at City Meter). The fifteen -year forecasts of monthly energy and peak
demand will be allocated to integrated hourly values by NCPA. The allocation should be made so
that NCPA can derive monthly coincident Peak Demand and have available a forecast of hourly
loads for use in the Plexos Model for use in the budget process and long-term resource planning.
The forecasts and data requirements in this section shall remain sufficiently flexible so that NCPA
and Participants can meet the changing due dates and data requirements of an ever-changing
regulatory environment. As such, these data requirements, forecasts, and due dates are subject
to change.
Each year, NCPA will produce and distribute a table showing the due dates for all data and
forecast submittals. This table will summarize the data requirements and due dates for the data,
which Participants are required to submit to NCPA under this schedule for the upcoming
fiscal year. It will also summarize data and forecast requirements that NCPA must report to state,
federal, and other regulatory entities.
Long -Term Forecast Scenarios: If long-term forecast scenarios are required NCPA will develop
the scenarios in coordination with Participants.
Pooling Schedule 6.01 - NCPA Capacity Pool
Pursuant to Article 5.4, each Participant is required to comply with capacity reserve requirements
established by its applicable regulatory authority. Each Participant may comply with such requirements
by either participating in the NCPA Capacity Pool or by providing an individual compliance demonstration
pursuant to the rules and criteria established by the applicable regulatory authority. Pooling Schedule
6.01 establishes the rules and criteria for participating in the NCPA Capacity Pool.
The NCPA Capacity Pool Participants recognize that to achieve a high degree of reliability in the electric
service supplied to their customers, an amount of resources sufficient to not only meet the immediate
loads of their customer, but to also permit maintenance, to provide for planning and forced generation
outages, and to account for load forecast errors is required. In order to achieve a high degree of reliability
in the electric service supplied to their customers, the NCPA Capacity Pool Participants have elected to
develop a common set of mandatory standards and criteria against which Participants that elect to
participate will be measured against to determine if Participants have acquired sufficient capacity to
maintain the desired high degree of reliability.
The CAISO Tariff contains provisions that require all Load Serving Entities, which have a peak Demand
that exceeds one (1) MW and that serve Demand within the CAISO Balancing Authority Area to
demonstrate that they have acquired sufficient capacity to meet both a Planning Reserve Margin
established by their applicable regulatory authority, and Local Capacity Area Resource Requirements
established by the CAISO. Each of the Participants currently operates within the CAISO Balancing
Authority Area as Load Following Metered Subsystem Entities pursuant to the terms of the Amended and
Restated NCPA Metered Subsystem Aggregator Agreement ("MSSA Agreement'). Pursuant to the
CAISO tariff Load Following Metered Subsystem Entities are required to provide to the CAISO a resource
1. Participation
Participation in the NCPA Capacity Pool is voluntary. In order to participate in the NCPA Capacity Pool
for the applicable compliance period a Participant must inform NCPA, in writing, of its election to
participate in the NCPA Capacity Pool two (2) weeks after the later of the:
a. July NCPA Commission meeting
b. Date on which the capacity prices for system and local area capacity are developed
and approved by the NCPA Commission
c. Date on which the CAISO publishes the final local area capacity requirements and
monthly coincident peak Demand determination information that will be used to
calculate each Participants capacity reserve obligation
Such election must be made prior to the annual system and local area compliance deadline for the next
applicable compliance period. Once a Participant has elected to participate in the NCPA Capacity Pool
that Participant must continue to participate in the NCPA Capacity Pool, pursuant to the provisions listed
in Pooling Schedules 6.01, 6.02 and 6.03, for a minimum of one (1) year before it may elect to withdrawal
from the NCPA Capacity Pool. Once a Participant has elected to participate in the NCPA Capacity Pool
that Participant will continue to be recognized as a NCPA Capacity Pool participant until a notice of
withdrawal has been received by NCPA from the Participant. If a Participant elects to withdrawal from the
NCPA Capacity Pool, such notification of withdrawal must be made to NCPA, in writing, on the same date
in which Participants are required to elect to participate in the NCPA Capacity Pool for the applicable
compliance period. Once a Participant has withdrawn from the NCPA Capacity Pool that Participant may
not elect to rejoin the NCPA Capacity Pool until the specified election date for the compliance year
Each of the NCPA Capacity Pool participants shall comply with the common rules and criteria established
within the NCPA Capacity Pool Resource Adequacy Program documented within Pooling Schedule 6.02.
The NCPA Capacity Pool Resource Adequacy Program establishes common rules and criteria for the
following subjects:
o Compliance Demonstration
o Demand Forecast Determination
o Planning Reserve Margin
o CAISO Authority to Dispatch NCPA Generation Facilities
o Resource Adequacy Qualifying Capacity Rules and Criteria
o Compliance and Enforcement
4. System and Local Area Capacity Resource Demonstrations
NCPA, acting as Scheduling Coordinator, on behalf of the NCPA Capacity Pool participants is required to
submit an annual and monthly system capacity demonstration, and an annual local area capacity
demonstration to the CAISO. These demonstrations will be made using the format, and on a schedule
specified within the NCPA Capacity Pool Resource Adequacy Program, as documented within Pooling
Schedule 6.02. Each of the individual NCPA Capacity Pool participants will be evaluated separately to
determine if they have a surplus quantity of capacity within their portfolio or if they are deficient in meeting
either their system and/or local area capacity reserve requirements. This individual assessment will be
used by NCPA for the purpose of calculating the transfer of surplus capacity within the NCPA Capacity
Pool. NCPA will submit an aggregated system and local area capacity demonstration, on behalf of the
NCPA Capacity Pool, to the CAISO. This assessment will be performed in accordance with Pooling
Schedules 6.02 and 6.03. The aggregated system and local area capacity demonstrations will reflect all
capacity transfers within the NCPA Capacity Pool transacted in accordance with Pooling Schedule 6.03.
5. Transfer of Surplus Capacity
Capacity that is maintained by a Participant within the NCPA Capacity Pool that is surplus to that
Participant's individual compliance obligation, as defined in the NCPA Capacity Pool Resource Adequacy
Program, will be automatically transferred to any and all Participants within the NCPA Capacity Pool that
are deficient in meeting their respective compliance obligation, as defined in the NCPA Capacity Pool
Resource Adequacy Program, and will be allocated in accordance with Pooling Schedule 6.03. Only a
total amount of surplus capacity equal to or less than the total amount of deficiency within the aggregated
NCPA Capacity Pool will be transferred between Participants. Any surplus capacity greater than the
aggregate deficiency within the NCPA Capacity Pool will not be transferred between the NCPA Capacity
pool participants as part of the NCPA Capacity Pool. The process for transferring surplus capacity within
the NCPA Capacity Pool, and for developing the pricing of such transfer, is described in Pooling Schedule
6.03.
Date Modified: 9/18/2008 Page 40 of 77
Capacity that is transferred from a NCPA Capacity Pool participant to a Participant, who has not elected
to participate in the NCPA Capacity Pool, or a Third Party, will be transacted pursuant to Article 6.3 and
will be subject to the terms and provisions of the applicable NCPA Project agreements, if any.
Date Modified: 9/18/2008 Page 41 of 77
Pooling Schedule 6.02 - NCPA Capacity Pool Resource Adequacy Program
Resource Adequacy Program
The NCPA Capacity Pool participants recognize that to achieve a high degree of reliability in the electric
service supplied to their customers, an amount of resources sufficient to not only meet the immediate
loads of their customers, but to also permit maintenance, to provide for planned and forced outages, and
to account for load forecast errors is required.
In order to achieve a high degree of reliability in the electric service supplied to their customers, the
NCPA Capacity Pool participants have established this resource adequacy program to accomplish this
goal, as found in Pooling Schedule 6.02, which includes the following information and requirements:
• Applicability
• Compliance Demonstration
• Demand Forecast
• Planning Reserve Margin
• CAISO Authority to Dispatch Qualifying Capacity
• Qualifying Capacity Rules and Criteria
• Compliance and Enforcement
This NCPA Capacity Pool resource adequacy program has been developed to coordinate with the rules
and requirements incorporated within the CAISO Market Redesign and Technology Upgrade FERC
Electric Tariff (MRTU Tariff), as applicable to the NCPA Capacity Pool participants, and shall become
effective at the time the MRTU Tariff is implemented or when approved by the NCPA Commission, and
will remain in effect until terminated by action of the NCPA Commission. This NCPA Capacity Pool
resource adequacy program may be modified by vote of the NCPA Commission. Any modifications to the
NCPA Capacity Pool resource adequacy program will be developed in accordance with the NCPA
Commission approval process.
NCPA acts as Scheduling Coordinator on behalf of the NCPA Capacity Pool participants.
Capitalized terms not otherwise defined within Pooling Schedule 6.02 or Article 1 shall be defined as set
forth in the Master Definitions Supplement of the MRTU Tariff.
Applicability
Pursuant to Section 40 of the MRTU Tariff all Load Serving Entities ("LSE") and their respective
Scheduling Coordinators, with limited exemptions, are subject to certain resource adequacy requirements
based on its election of LSE status. The Participants currently operates within the CAISO Balancing
Authority Area as Load Following Metered Subsystem entities, pursuant to the terms of the Amended and
Restated NCPA Metered Subsystem Aggregator Agreement ("MSSA Agreement'), and are recognized as
Date Modified: 9/18/2008 Page 42 of 77
Load Following Metered Subsystem entities regarding the application of resource adequacy
requirements. The NCPA Capacity Pool participants are required to comply with the requirements
encompassed within this resource adequacy program and the CAISO Tariff, as applicable.
The MRTU Tariff delegates specific authority to the Local Regulatory Authority of each applicable LSE to
establish the following resource adequacy criteria:
• Planning Reserve Margin; and
• Qualifying Capacity Rules and Criteria — Per Resource Type
Pursuant to Pooling Schedule 6.01 the NCPA Capacity Pool participants, and their respective authority(s)
of competent jurisdiction, have delegated authority to establish an effective Planning Reserve Margin and
to define rules and criteria for calculating Qualifying Capacity to the NCPA Commission. As a result, the
NCPA Commission has established within this NCPA Capacity Pool Resource Adequacy Program both
the Planning Reserve Margin and Qualifying Capacity Rules and Criteria that are applicable to each of
the NCPA Capacity Pool participants. The Planning Reserve Margin and Qualifying Capacity Rules and
Criteria found within Pooling Schedule 6.02 are meant to establish a common baseline set of rules
applicable to the NCPA Capacity Pool participants. The adopted Planning Reserve Margin is found in
Section 5 of Pooling Schedule 6.02. The adopted Qualifying Capacity Rules and Criteria are found in
Section 7 of Pooling Schedule 6.02.
Compliance Demonstration
Pursuant to the NCPA Capacity Pool Resource Adequacy Program and the MRTU Tariff Section 40, the
NCPA Capacity Pool participants are required to provide a system and local area resource adequacy
demonstration to the CAISO that sets forth the amount of capacity procured by the NCPA Capacity Pool
participants to satisfy the obligations described below. As a result, NCPA will submit, on behalf of the
NCPA Capacity participants, the following information to the CAISO:
3.1 Submission of Annual System Resource Adequacy Demonstration
NCPA will submit an aggregated annual system resource adequacy demonstration to the CAISO for the
applicable compliance period, on behalf of the NCPA Capacity Pool participants acting as Scheduling
Coordinator, on a schedule and in a format set forth by the MRTU Tariff and the CAISO Business Practice
Manual for Reliability Requirements. The annual system resource adequacy demonstration will include
an aggregated monthly coincident peak Demand determination for the NCPA Capacity Pool participants
for each of the five summer months, May through September, of the applicable compliance period,
established pursuant to Section 4 of Pooling Schedule 6.02, and identify the megawatt ("MW') quantity of
Resource Adequacy Qualifying Capacity, established pursuant to Section 7 of Pooling Schedule 6.02,
that the NCPA Capacity Pool participants will rely upon to satisfy at least ninety percent (90%) of their
respective monthly coincident peak Demand determinations plus the monthly Planning Reserve Margin,
Date Modified: 9/1812008 Page 43 of 77
established in Section 5 of Pooling Schedule 6.02, for each of the five summer months, May through
September, of the applicable compliance period.
3.2 Submission of Monthly System Resource Adequacy Demonstration
NCPA will submit an aggregated monthly system resource adequacy demonstration to the CAISO for the
applicable compliance period, on behalf of the NCPA Capacity Pool participants acting as Scheduling
Coordinator, on a schedule and in a format set forth by the MRTU Tariff and the CAISO Business Practice
Manual for Reliability Requirements. The monthly system resource adequacy demonstration will include
an aggregated monthly coincident Demand determination for the NCPA Capacity Pool participants for the
relevant reporting month of the applicable compliance period, established pursuant to Section 4 of
Pooling Schedule 6.02, and identify the megawatt ("MW') quantity of Resource Adequacy Qualifying
Capacity, established pursuant to Section 7 of Pooling Schedule 6.02, that the NCPA Capacity Pool
participants will rely upon to satisfy one -hundred percent (100%) of their respective monthly coincident
Demand determinations plus the monthly Planning Reserve Margin, established in Section 5 of Pooling
Schedule 6.02, for the relevant reporting month of the applicable compliance period.
3.3 Submission of Annual Local Area Resource Adequacy Demonstration
NCPA will submit an aggregated annual local area capacity resource adequacy demonstration to the
CAISO for the applicable compliance period, on behalf of the NCPA Capacity Pool participants acting as
Scheduling Coordinator, on a schedule and in a format set forth by the MRTU Tariff and the CAISO
Business Practice Manual for Reliability Requirements. The annual local area resource adequacy
demonstration will identify the megawatt ("MW') quantity of Resource Adequacy Qualifying Capacity,
established pursuant to Section 7 of Pooling Schedule 6.02, qualified as Local Capacity Area Resources
that the NCPA Capacity Pool participants will rely upon to satisfy the NCPA Capacity Pool participants
aggregated allocated responsibility for procurement of Local Capacity Area Resources determined
pursuant to the MRTU Tariff. The NCPA Capacity Pool participant's allocated responsibility for
procurement of Local Capacity Area Resources is based on the NCPA Capacity Pool participant's
proportionate share of the Transmission Access Charge ("TAC") Area Load at the time of the CAISO's
annual coincident peak Demand set forth in the annual peak demand forecast for the next applicable
compliance period, as determined by the California Energy Commission ("CEC"). Those Local Capacity
Area Resources identified within the annual local area capacity resource adequacy demonstration will
count towards the NCPA Capacity Pool participants overall system capacity requirements in addition to
meeting the NCPA Capacity Pool participant's local resource adequacy requirements.
3A Submission of Annual and Monthly Resource Adequacy Supply Plans
A Load Following Metered Subsystem LSE is not required, pursuant to the CAISO Tariff, to provide the
CAISO with annual and monthly resource adequacy Supply Plans for Resource Adequacy Qualifying
Capacity that is used to meet its own system and local area resource adequacy compliance obligations.
To the extent that a Load Following Metered Subsystem LSE provides Resource Adequacy Qualifying
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Capacity to a Reserve Sharing Load Serving Entity or a Modified Reserve Sharing Load Serving Entity,
its Scheduling Coordinator is required to provide the CAISO with annual and monthly resource adequacy
Supply Plans for this quantity of Resource Adequacy Qualifying Capacity. As a result, NCPA will submit
annual and monthly resource adequacy Supply Plans to the CAISO on behalf of the NCPA Capacity Pool
participants (if required), on a schedule and in a formant set forth in the MRTU Tariff and the CAISO
Business Practice Manual for Reliability Requirements. Both the annual and monthly resource adequacy
Supply Plans shall include a listing of the NCPA Capacity Pool participant's commitments to provide
Resource Adequacy Qualifying Capacity to any Reserve Sharing Load Serving Entity or Modified
Reserve Sharing Load Serving Entity for the applicable compliance period.
Demand Forecast
Pursuant to the CAISO Tariff, the NCPA Capacity Pool Resource Adequacy Program, as established in
Pooling Schedule 6.02, shall utilize the monthly coincident peak Demand determination provided by the
CEC for the applicable compliance period, which are based on demand forecast data ("Demand
Forecast") submitted to the CEC by the NCPA Capacity Pool participants, or, if the CEC does not produce
a monthly coincident peak Demand determination for the NCPA Capacity Pool participants, the monthly
coincident peak Demand determination produced by the CAISO for the applicable compliance period for
the NCPA Capacity Pool participants in accordance with the MRTU Tariff and the applicable Business
Practice Manual, using Demand Forecast data submitted to the CAISO by the NCPA Capacity Pool
participants. The monthly coincident peak Demand determination developed and provided by either the
CEC or the CAISO are coincident with the CAISO monthly system peak demand forecast for the
applicable compliance period. If the CEC or the CAISO fail to produce a monthly coincident peak
Demand determination for the NCPA Capacity Pool participants, the monthly coincident peak Demand
determination that will be used for resource adequacy compliance in Pooling Schedule 6.02 shall be
equal to the sum of each NCPA Capacity Pool participant's share of the NCPA Pool's monthly coincident
peak Demand Forecasts for the applicable compliance period irrespective of the CAISO system
coincident peak.
Planning Reserve Margin
Each NCPA Capacity Pool participant shall maintain an amount of Resource Adequacy Qualifying
Capacity, as described in Section 7 of Pooling Schedule 6.02, equal to no less than one -hundred fifteen
percent (115%) of the NCPA Capacity Pool participant's peak hourly Demand Forecast for the applicable
compliance period. The resulting fifteen percent (15%) capacity reserve margin which is in excess of the
NCPA Capacity Pool participant's peak hourly Demand Forecast, for the applicable month, is referred to
as the Planning Reserve Margin within Pooling Schedule 6.02.
CAISO Authority to Dispatch Generation Facilities
As a Load Following Metered Subsystem Entity, each NCPA Capacity Pool participant is only required to
comply with a limited set of provisions contain within the MRTU Tariff, and is not required to make
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available its Resource Adequacy Qualifying Capacity used to meet its capacity reserve requirements to
the CAISO for Dispatch in the Day -Ahead Market or Real -Time Market. However, the CAISO has
authority to dispatch each Participant's Resource Adequacy Qualifying Capacity used to meet its capacity
reserve requirements pursuant to the terms of the MSSA Agreement, which is incorporated by reference
as it now exists or may thereafter be amended.
Resource Adequacy Qualifying Capacity Rules and Criteria
7.1 Resource Adequacy Qualifying Capacity
Resource Adequacy Qualifying Capacity shall be the quantity of capacity from a resource, stated in
megawatts ("MW'), which is listed within the resource adequacy system and local area capacity
demonstration. Resource Adequacy Qualifying Capacity is the megawatt quantity of capacity from
resources, as calculated using the Qualifying Capacity Rules and Criteria, that is used for resource
adequacy compliance. The rules and criteria for determining the type of resources that may be eligible to
provide Resource Adequacy Qualifying Capacity and for calculating the quantity of Resource Adequacy
Qualifying Capacity provided from eligible resource types is documented within Section 7.2 of Pooling
Schedule 6.02. Once calculated, the Resource Adequacy Qualifying Capacity will be provided to the
CAISO to be used to verify compliance against submitted resource adequacy compliance
demonstrations.
7.2 Qualifying Capacity Rules and Criteria — Eligible Resource Types
The types of resources specified in Section 7.2 of Pooling Schedule 6.02 will be eligible to provide
Resource Adequacy Qualifying Capacity to the extent that they meet the criteria for each type of resource
set forth in this Section 7.2. Net Dependable Capacity ("NDC") defined by North American Electric
Reliability Corporation ("NERC") Generating Availability Data System ("GADS") information will be used to
determine the Resource Adequacy Qualifying Capacity of some of the resource types identified in this
Section 7.2. For the purpose of this Section 7.2, NDC is equal to Gross Dependable Capacity ("GDC")
less the unit capacity utilized for unit station service or auxiliaries. GDC is equal to Gross Maximum
Capacity ("GMC") modified for seasonal limitations over a specified period of time. GMC is the maximum
capacity a unit can sustain over a specified period of time when not restricted by seasonal or other
deratings.
A. NCPA System
As defined in the MSSA Agreement, the NCPA System means all transmission and distribution facilities
owned or controlled by the NCPA Capacity Pool participants, and all Generating Units within the CAISO
Balancing Authority Area owned or controlled by the NCPA Capacity Pool participants or any individual
NCPA Capacity Pool participant or combination of NCPA Capacity Pool participants.
B. Jointly -Owned Facilities
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A jointly -owned facility must either be identified in Schedule 14 of the MSSA Agreement, located within
the NCPA System, a Participating Generator, a System Resource, or a Qualified Facility to be considered
Resource Adequacy Qualifying Capacity. The Resource Adequacy Qualifying Capacity for the entire
facility will be determined based on the type of resource as described below in this Section 7.2. The
NCPA Capacity Pool participants entitlement to the Resource Adequacy Qualifying Capacity of the
facility may encompass the entire Resource Adequacy Qualifying Capacity of the facility, or may be
limited to a portion of the Resource Adequacy Qualifying Capacity of the facility. The total amount of
Resource Adequacy Qualifying Capacity that may be identified in the system and/or local area capacity
compliance demonstration is limited to the total jointly -owned facility Resource Adequacy Qualifying
Capacity determined in this Section 7.2.
C. Thermal Resources
Thermal generating facilities must either be identified in Schedule 14 of the MSSA Agreement, located
within the NCPA System, a Participating Generator, a System Resource, or a Qualified Facility to be
considered Resource Adequacy Qualifying Capacity. The Resource Adequacy Qualifying Capacity of
thermal facilities will be based on Net Dependable Capacity as defined in Section 7.2 of Pooling Schedule
6.02.
D. Hydro Electric Resources
Hydro electric generating facilities must either be identified in Schedule 14 of the MSSA Agreement,
located within the NCPA System, a Participating Generator, a System Resource, or a Qualified Facility to
be considered Resource Adequacy Qualifying Capacity. The Resource Adequacy Qualifying Capacity of
a pond or pumped storage hydro electric facility will be based on Net Dependable Capacity as defined in
Section 7.2 of Pooling Schedule 6.02, minus variable head de -rate based on current reservoir levels with
average year forecasted inflows. The Resource Adequacy Qualifying Capacity of a run -of -river hydro
electric facility will be based on Net Dependable Capacity as defined in Section 7.2 of Pooling Schedule
6.02, minus actual or forecasted conveyance flow, stream flow, or canal head de -rate.
E. Unit -Specific Contracts
Unit -specific contracts will fully qualify as Resource Adequacy Qualifying Capacity. The generating facility
identified in the contract must either be identified in Schedule 14 of the MSSA Agreement, located within
the NCPA System, a Participating Generator, a System Resource, or a Qualified Facility to be considered
Resource Adequacy Qualifying Capacity.
F. Firm Energy Contracts
Firm energy contracts which contain provisions to ensure reliable physical delivery of Energy and that
contain provisions identifying non-delivery as a default condition subject to contract suspension and/or
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termination, and that does not require the seller to source the Energy from a particular unit, but specifies
a delivery point internal to the CAISO Balancing Authority Area will fully qualify as Resource Adequacy
Qualifying Capacity.
G. Wind and Solar Resources
The Resource Adequacy Qualifying Capacity of wind and solar generating facilities, with backup sources
of generation, will be based on Net Dependable Capacity as defined in Section 7.2 of Pooling Schedule
6.02.
The Resource Adequacy Qualifying Capacity of wind and solar facilities, without backup sources of
generation, will be based on their monthly historic noon to 6:00 p.m. capacity factor, using a three-year
rolling average.
Wind and solar generating facilities without backup sources of generation which do not have three years
of historic performance data will be assigned a default Resource Adequacy Qualifying Capacity value for
each year of missing historical performance as follows:
• The Resource Adequacy Qualifying Capacity of a solar or wind generator with historic data
located in the same weather regime with similar technology adjusted for the nameplate capacity
ratio of a new generator and the similarly situated proxy generator.
• If historical data of a solar or wind generator located in the same weather regime with similar
technology is not available, then historic performance data from the monthly average
production factors of all units (wind or solar) within the TAC Area in which the generator is
located will be utilized.
The default Resource Adequacy Qualifying Capacity values will be replaced on a year -by -year basis with
actual performance data as the data becomes available to form a three year rolling average.
H. Geothermal Resources
Geothermal generating facilities must either be identified in Schedule 14 of the MSSA Agreement, located
within the NCPA System, a Participating Generator, a System Resource or a Qualified Facility to be
considered Resource Adequacy Qualifying Capacity. The Resource Adequacy Qualifying Capacity of a
geothermal facility will be based on Net Dependable Capacity as defined in Section 7.2 of Pooling
Schedule 6.02, adjusted for steam field degradation.
I. Participating Loads
Participating Loads must either be identified in Schedule 14 of the MSSA Agreement or located within the
NCPA System to be considered Resource Adequacy Qualifying Capacity. Participating Loads must be
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available at least 48 hours during the five summer months (May — September) to be counted in a system
and/or local area resource adequacy compliance demonstration as Resource Adequacy Qualifying
Capacity. If Participating Loads are available for the minimum requirement, the stipulated megawatt
("MW') quantity reduction in Demand will be treated as supply and be eligible to be listed as Resource
Adequacy Qualifying Capacity.
J. Dispatchable Demand Resources
Dispatchable Demand resources must either be identified in Schedule 10B of the MSSA Agreement or
located within the NCPA System to be considered Resource Adequacy Qualifying Capacity.
Dispatchable Demand resources must be available at least 48 hours during the five summer months (May
— September) to be counted in a system and/or local area Resource Adequacy compliance demonstration
as Resource Adequacy Qualifying Capacity. If a Dispatchable Demand resource is available for the
minimum requirement, the megawatt ("MW') quantity reduction stipulated in the contract or program will
be treated as supply and be eligible to be listed as Resource Adequacy Qualifying Capacity.
K. Facilities Under Construction
Resource Adequacy Qualifying Capacity for facilities under construction will be determined based on the
type of resource as described elsewhere in this Section 7.2. The facility will be eligible to be identified as
Resource Adequacy Qualifying Capacity in a system and/or local area capacity compliance
demonstration of the NCPA Capacity Pool participants pursuant to the anticipated operational date of the
facility.
L. Non -Dynamically Scheduled System Resources (Imports)
The Resource Adequacy Qualifying Capacity of Non -Dynamically Scheduled System Resources to which
the NCPA Capacity Pool participants have an entitlement shall be the amount of the NCPA Capacity Pool
participant's entitlement, measured in megawatts ("MW").
M. Dynamically Scheduled System Resources (Imports)
The Resource Adequacy Qualifying Capacity of a Dynamically Scheduled System Resource to which the
NCPA Capacity Pool participants have an entitlement shall be the amount of the NCPA Capacity Pool
participant's entitlement. Eligibility as Resource Adequacy Qualifying Capacity is contingent upon the
NCPA Capacity Pool participants securing transmission through any intervening Balancing Authority
Areas for the resource entitlement that cannot be curtailed for economic reasons or trumped by higher
priority transmission.
Compliance and Enforcement
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Once the CAISO has received the system and/or local area capacity compliance demonstrations
submitted by NCPA on behalf of the NCPA Capacity Pool participants, acting as Scheduling Coordinator
("SC"), the CAISO will verify that the NCPA Capacity Pool participants have procured sufficient Resource
Adequacy Qualifying Capacity to comply with the Planning Reserve Margin established in Section 5 of
Pooling Schedule 6.02, and any requirements established by the applicable authority(s) of competent
jurisdiction. To the extent the system and/or local area capacity demonstrations do not include sufficient
Resource Adequacy Qualifying Capacity to satisfy the Planning Reserve Margin and/or local area
capacity requirements, or in the case of a mismatch between information included in the compliance
demonstration and the resource adequacy Supply Plan submitted by the SC of a resource identified in the
NCPA Capacity Pool participant's compliance demonstration, the CAISO will notify NCPA and attempt to
resolve the issue. In the event that NCPA is unable to resolve the identified issue, the CAISO will notify
the NCPA Capacity Pool participant's applicable authority(s) of competent jurisdiction and/or the NCPA
Commission of the potential deficiency.
Once the NCPA Capacity Pool participant's applicable authority(s) of competent jurisdiction and/or the
NCPA Commission is informed of the identified deficiency and confirms that the NCPA Capacity Pool
participant's system and/or local area capacity compliance demonstration is deficient, then the NCPA
Capacity Pool participant's applicable authority(s) of competent jurisdiction and/or the NCPA Commission
may determine if and how the deficiency will be resolved. If the CAISO identifies a mismatch between the
information included in the NCPA Capacity Pool participant's system and/or local area capacity
compliance demonstration and a resource adequacy Supply Plan submitted by the SC of a resource
identified in a compliance demonstration, and the identified mismatch is not resolved prior to the 10t" day
before the effective month during the applicable compliance period, then the CAISO will accept the value
contained in the Supply Plan to set the Resource Adequacy Qualifying Capacity value for the applicable
compliance period.
If the NCPA Capacity Pool participant's applicable authority(s) of competent jurisdiction and/or the NCPA
Commission requires the NCPA Capacity Pool participant to resolve an identified deficiency in the system
and/or local area capacity compliance demonstration, and the NCPA Capacity Pool participant has not
resolved the identified deficiency, then the NCPA Capacity Pool participant must provide an explanation
as to why the identified deficiency has not be resolved to its applicable authority(s) of competent
jurisdiction and/or the NCPA Commission. The NCPA Capacity Pool participant may incur penalties or
other sanctions adopted by the applicable authority(s) of competent jurisdiction and/or the NCPA
Commission for failure to cure the deficiency. NCPA, acting as SC, is required to report to the CAISO
within thirty (30) days of any action taken by the applicable authority(s) of competent jurisdiction and/or
the NCPA Commission in response to the deficiency notification if the applicable authority(s) of
competent jurisdiction and/or the NCPA Commission does not provide public access to records or
information regarding action taken for violations of the NCPA Capacity Pool resource adequacy policies
or rules.
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Pooling Schedule 6.03 - NCPA Capacity Pool Capacity Transfer Process
One of the objectives of developing a NCPA Capacity Pool was to create a process in which
capacity maintained by NCPA Capacity Pool participants could be transacted in an efficient
manner. As stated in Pooling Schedule 6.01, once a Participant has voluntarily elected to
participate in the NCPA Capacity Pool, a Participant will be required to participate in the
automatic capacity transfer mechanism described below. The NCPA Capacity Pool process will
evaluate each NCPA Capacity Pool participant's capacity portfolio to determine if that participant
is in a state of surplus or deficient capacity in complying with its applicable capacity reserve
requirements. To the extent there are NCPA Capacity Pool participants who are in a state of
deficiency in capacity and NCPA Capacity Pool participants who are in a state of surplus
capacity, NCPA, through the ARB, will automatically transact capacity among the surplus and
deficient NCPA Capacity Pool participants. This capacity transfer process is described in detail in
Pooling Schedule 6.03.
Capacity Transfer Process
1. System and Local Area Capacity Transfer Timing
System and local area capacity will be transferred in accordance with the schedule described in this
section.
a. Local area capacity will be transferred once annually, five (5) business days after the date on
which Participants are required to submit an election to participate within the NCPA Capacity
Pool, regardless of a Participant's current participation status, for the applicable compliance
period. This transfer process will be conducted prior to any system capacity transfers
because local area capacity is equally effective at meeting both local area and system
capacity requirements.
b. System capacity will be transferred once annually and monthly during the applicable
compliance period.
• System capacity will first be transferred once annually, five (5) business days after
the date on which Participants are required to submit an election to participate within
the NCPA Capacity Pool, regardless of a Participant's current participation status, for
the applicable compliance period. This transfer process will be conducted after any
local area transfers are conducted. Section 3.1 of Pooling Schedule 6.02 describes
the annual system capacity requirement and demonstration process, in which
participants will demonstrate an amount of Qualifying Capacity that is equal to or
greater than ninety percent (90%) of their respective monthly coincident peak
Demand determination plus the monthly Planning Reserve Margin, established in
Section 5 of Pooling Schedule 6.02, for each of the five summer months, May
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through September, of the applicable compliance period. Unless otherwise notified
by a participant, only to the extent that a participant's system capacity position is
greater than one -hundred percent (100%) of their respective monthly coincident peak
Demand determination plus the monthly Planning Reserve Margin for each of the five
summer months, established in Section 5 of the Pooling Schedule 6.02, for the
applicable compliance period, will system capacity be transferred from a surplus
participant's portfolio to a deficient participant through the NCPA Capacity Pool
capacity transfer process. If a participant provides notice to NCPA, in writing, on the
day on which Participants are required to submit an election to participate within the
NCPA Capacity Pool for the applicable compliance period, that it would like to
transfer system capacity that is maintained within its capacity portfolio that is in
excess of its ninety percent (90%) annually system capacity requirement for each of
the five summer months, as specified in Section 3.1 of Pooling Schedule 6.02, then
NCPA will transfer any capacity that is greater than a participant's annual system
requirement to deficient participants for the duration of the applicable compliance
period.
• System capacity will be transferred monthly, two (2) months prior to the applicable
compliance period (example: January 1 for compliance month March). Section 3.2 of
Pooling Schedule 6.02 describes the monthly system capacity requirement and
demonstration process, in which participants will demonstrate an amount of
Qualifying Capacity that is equal to or greater than one -hundred percent (100%) of
their respective monthly coincident peak Demand determination plus the monthly
Planning Reserve Margin, established in Section 5 of the Pooling Schedule 6.02, for
the applicable compliance period.
2. System and Local Area Capacity Transfer Billing Process
The payment for or receipt of payment resulting from the transfer of system or local area capacity among
NCPA Capacity Pool participants, pursuant to Pooling Schedule 6.03, for the applicable compliance year
will be included within the NCPA ARB. The total amount of funds transacted for the annual transfer of
system and local area capacity within the NCPA Capacity Pool will be distributed to or charged to the
appropriate participants within the NCPA ARB in twelve (12) equal monthly payments over the duration of
the applicable compliance year. The total amount of funds transacted for the monthly transfer of system
capacity within the NCPA Capacity Pool will be distributed to or charged to the appropriate participants
within the NCPA ARB the month following the transfer of capacity.
3. Development of Demand/Capacity Balance for Capacity Transfer Process and Compliance
Demonstrations
For each applicable compliance period, NCPA will develop two demand/capacity balances for the NCPA
Capacity Pool participants. The first demand/capacity balance will be distributed to the NCPA Capacity
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Pool participants prior to the system and/or local area capacity transfer process, as described in Section 1
of Pooling Schedule 6.03, and the second demand/capacity balance will be distributed to the NCPA
Capacity Pool participants prior to the system and/or local area capacity demonstration deadlines, as
described in Pooling Schedule 6.02. The timing and process for distributing each of these
demand/capacity balances is described below:
a. Demand/Capacity Balance — System and Local Area Capacity Transfer Process
Approximately thirty days (30) prior to the system and/or local area capacity transfer date, NCPA, in
collaboration with the NCPA Capacity Pool participants, will develop a demand/capacity balance for each
of the NCPA Capacity Pool participants. Within this balance NCPA will measure the annual/monthly
system capacity reserve requirement (Demand determination plus Planning Reserve Margin) and/or
annual local area capacity reserve requirement (as defined by the CAISO) against the total amount of
Qualifying Capacity reserves maintained by each NCPA Capacity Pool participant, as determined
pursuant to Section 7 of Pooling Schedule 6.02, to determine if each participant has surplus capacity in
excess of their compliance requirements, or if each participant is deficient in meeting its compliance
requirements. All capacity previously transacted within the NCPA Capacity Pool using the capacity
transfer process, described in Pooling Schedule 6.03, will be accounted for in this analysis for the
relevant term of the transaction. NCPA will provide the results of this analysis to each of the NCPA
Capacity Pool participants for verification. Approximately two (2) weeks prior to the applicable system
and/or local area capacity transfer date, each of the NCPA Capacity Pool participants must provide
written confirmation, in the form of letter or e-mail, that the demand/capacity demonstration developed by
NCPA is accurate. To the extent that a NCPA Capacity Pool participant identifies a discrepancy in the
information provided by NCPA, NCPA and the Capacity Pool participant will collectively evaluate the
discrepancy and make any corrections deemed necessary. If NCPA has not received a written
confirmation that the information developed by NCPA is accurate within seven (7) days prior to the
applicable transfer date, the information developed and provided by NCPA will be deemed accurate and
will be made final, and will be used within the applicable capacity transfer process.
b. Demand/Capacity Balance — System and Local Area Capacity Demonstration
Approximately fourteen (14) days prior to the system and/or local area capacity reserve requirement
demonstration deadline, NCPA, in collaboration with the NCPA Capacity Pool participants, will develop a
demand/capacity balance for each of the NCPA Capacity Pool participants. Within this balance NCPA
will measure the annual/monthly system capacity reserve requirement (Demand determination plus
Planning Reserve Margin) and annual local area capacity reserve requirement (as defined by the CAISO)
against the total amount of Qualifying Capacity reserves maintained by each NCPA Capacity Pool
participant, as determined pursuant to Section 7 of Pooling Schedule 6.02, to determine if each
participant has surplus capacity in excess of their compliance requirements, or if each participant is
deficient in meeting its compliance requirements. All capacity previously transacted within the NCPA
Capacity Pool using the capacity transfer process, described in Pooling Schedule 6.03, will be accounted
for in this analysis for the relevant term of the transaction. NCPA will provide the results of this analysis to
Date Modified: 9/18/2008 Page 53 of 77
each of the NCPA Capacity Pool participants for verification. Approximately seven (7) days prior to the
system and/or local area capacity reserve requirement demonstrations, each of the NCPA Capacity Pool
participants must provide written confirmation, in the form of letter or e-mail, that the demand/capacity
demonstration developed by NCPA is accurate. To the extent that a NCPA Capacity Pool participant
identifies a discrepancy in the information provided by NCPA, NCPA and the Capacity Pool participant
will collectively evaluate the discrepancy and make any corrections deemed necessary. If NCPA has not
received a written confirmation that the information developed by NCPA is accurate within three (3) days
prior to the applicable compliance demonstration deadline, the information developed and provided by
NCPA will be deemed accurate and will be made final, and will be incorporated within the applicable
demonstration.
4. Identification of Surplus/Deficient Capacity Positions for Capacity Transfer Process
Once the demand/capacity balance has been certified and deemed final, NCPA will evaluate each NCPA
Capacity Pool participant's resulting system and/or local area surplus/deficient capacity position for the
applicable compliance period. NCPA will evaluate the demand/capacity balance of each participant to
determine if any NCPA Capacity Pool participants are deficient in meeting the applicable system and/or
local area compliance requirements. If a single or a collection of NCPA Capacity Pool participants are
deficient in meeting the applicable system and/or local area compliance requirements, NCPA will
calculate the total amount of system and/or local area deficiency within the NCPA Capacity Pool. Once
any deficiency has been confirmed. NCPA will determine if any NCPA Capacity Pool participants maintain
surplus system and/or local area capacity within the NCPA Capacity Pool that would either partially or
fully offset the identified deficiency. If the total amount of surplus system and/or local area capacity within
the NCPA Capacity Pool is equal to or less than the total system and/or local area deficiency, all surplus
system and/or local area capacity will be transferred between the surplus and deficient NCPA Capacity
Pool participants. If the total amount of surplus system and/or local area capacity within the NCPA
Capacity Pool is greater than the total system and/or local area deficiency, then only an amount of
surplus system and/or local area capacity equal to the total system and/or local area capacity deficiency
will be transferred within the NCPA Capacity Pool.
5. NCPA Capacity Pool Transfer
Local area capacity transfers will be identified and completed using the capacity transfer process prior to
system capacity transfers. System capacity transfers will be identified and completed using the capacity
transfer process only after local area capacity transfers have been completed. If a NCPA Capacity Pool
participant has been found to be deficient in meeting an applicable system and/or local area compliance
requirement, and a lesser or equal amount of system and/or local area capacity has been identified to be
surplus to a NCPA Capacity Pool participant's applicable system and/or local area compliance
requirements, then NCPA, acting as administrator, will transfer the identified surplus system and/or local
area capacity to the NCPA Capacity Pool participants that are deficient in meeting an applicable
compliance requirement. The amount of surplus system and/or local area capacity that will be transferred
between surplus and deficient participants will be equal to or lesser than the amount of deficiency
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identified. Any surplus system and/or local area capacity that is in excess of the total identified system
and/or local area deficiencies will not be allocated within the NCPA Capacity Pool. The following steps
will be used to transfer surplus system and/or local area capacity within the NCPA Capacity Pool:
a. Using the information developed in Section 4 of Pooling Schedule 6.03, NCPA will identify the
MW quantity of capacity deficiency for each NCPA Capacity Pool participant who has been
determined to be deficient
b. NCPA will calculate the total amount of MW deficiency within the NCPA Capacity Pool
c. NCPA will calculate each deficient participant's proportionate share of the total NCPA
Capacity Pool deficiency
d. Using the information developed in Section 4 of Pooling Schedule 6.03, NCPA will identify the
MW quantity of capacity surplus for each NCPA Capacity Pool participant who has been
determined to be surplus
e. NCPA will calculate the total amount of MW surplus within the NCPA Capacity Pool
f. NCPA will calculate each surplus participant's proportionate share of the total NCPA Capacity
Pool surplus
g. An amount of surplus capacity MW equal to or less than the total amount of NCPA Capacity
Pool MW deficiency will be allocated to the deficient participants based on their proportionate
share of the NCPA Capacity Pool deficiency
h. The total amount paid for the surplus capacity MW transferred to deficient participants will be
allocated to the surplus participants based on their proportionate share of the NCPA Capacity
Pool surplus.
The results of the capacity transfers will be accounted for in the applicable capacity demonstration for the
term of the transfer.
6. Assignment of Charges or Penalties for Disqualified System and Local Area Capacity
Once system and local area capacity demonstrations are submitted to the CAISO, the CAISO will
evaluate the demonstration to determine if it is in compliance with the applicable capacity reserve
requirements. Pursuant to this review, if the CAISO disqualifies an amount of capacity that is maintained
within a NCPA Capacity Pool participant's portfolio, and the disqualification of such capacity results in
NCPA incurring a penalty or charge from the CAISO, the penalty or charge incurred by NCPA will be
allocated to Participant(s) that maintained such capacity within its portfolio prior to any system and/or
local area capacity transfers. This allocation methodology will ensure that any capacity that is transacted
within the NCPA Capacity Pool transfer process that is disqualified by the CAISO, and which results in
the assessment of charges or penalties, will not result in harm to the procuring party, but instead will be
directly linked to the obligation of the selling party to offer fully qualified capacity within the NCPA
Capacity Pool transfer process.
7. Development of Capacity Transfer Pricing
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All capacity transferred between participants within the NCPA Capacity Pool will be priced in accordance
with the provisions found within this section. Capacity pricing for both system and local area capacity will
be develop for use by the NCPA Capacity Pool participants, and will not be effective for other non NCPA
Capacity Pool capacity transfers that NCPA may administer. Capacity pricing for both system and local
area capacity will be developed annually, and will be established pursuant to NCPA Commission adoption
and approval that will take place at the July NCPA Commission meeting. If capacity prices for both
system and local area capacity are not adopted and approved by the NCPA Commission at the July
NCPA Commission meeting, capacity prices for both system and local area capacity will be adopted and
approved by the NCPA Commission during the next available Commission session.
a. System & Local Area Capacity Pricing Alternatives
The following alternatives or methodologies, or a combination of such, may be utilized to develop a
system and local area capacity price that will be used within the NCPA Capacity Pool transaction process
described in Pooling Schedule 6.03:
1. Negotiated Price
2. Market Price Survey — Formal or Informal Request for Proposal ("RFP")
3. CAISO Backstop Procurement proxy value of capacity
An ad hoc group of NCPA Capacity Pool participants will be organized to develop and propose a system
and local area capacity price to the NCPA Commission for adoption and approval, in a timeframe
consistent with the approval process described in Section 7 of Pooling Schedule 6.03. If the established
ad hoc group of NCPA Capacity Pool participants is unable to collectively develop and propose a system
and local area capacity price to the NCPA Commission for adoption and approval, in a timeframe
consistent with the approval process described in Section 7 of Pooling Schedule 6.03, a default price will
be established for system and local area capacity as described in subsection b of Section 7 of Pooling
Schedule 6.03.
b. Default System and Local Area Capacity Price
In the event an established ad hoc group of NCPA Capacity Pool participants is unable to collectively
develop and propose a system and/or local area capacity price to the NCPA Commission for adoption
and approval, in a timeframe consistent with the approval process described in Section 7 of Pooling
Schedule 6.03, the following default system and local area capacity pricing methodologies will be used to
derive prices that will be used within the NCPA Capacity Pool transaction process described in Pooling
Schedule 6.03:
a. The system capacity price that will be used for capacity transfers within the NCPA Capacity
Pool will be equal to the CAISO proxy value of capacity, established within the CAISO Tariff,
for backstop procurement multiplied by fifty percent (50%); the system capacity price,
expressed as a formula, is:
Date Modified: 9/18/2008 Page 56 of 77
System Capacity Price = CAISO Proxy Value of Backstop Capacity . 0.50
The local area capacity price that will be used for capacity transfers within the NCPA
capacity Pool will be equal to the CAISO proxy value of capacity, established within the
CAISO Tariff, for backstop procurement; expressed as a formula:
Local Capacity Price = CAISO Proxy Value of Backstop Capacity
Date Modified: 9/18!2008 Page 57 of 77
Pooling Schedule 6.04 - Calendar Year 20071ntraparty Capacity
Transaction
Pooling Schedule 6.04, including the rules and allocation in the table listed below, is only applicable for
calendar year 2008.
1. Article 6 of the Pooling Agreement sets forth each Party's rights and obligations, and
procedures regarding Capacity Transactions under Pool operations. Pursuant to Article
6.3, NCPA shall assist the Parties in transacting sales of capacity from Parties with
surplus capacity to Parties with projected capacity deficiencies.
2. The Parties will revise or replace this Pooling Schedule prior to calendar year 2009.
3. The Parties have agreed to make the following transfers of capacity for resource
adequacy purposes during the Binding Period:
Project
I 1st Right from Geo
Level of
40,000.00
Participants
I Projects 1 & 2 MW
Interest
$/MW -YR
Alameda
0
0
$0
Biggs
0.07
0
$0
Gridley
0.08
0
$0
Healdsburg
0.92
0
$0
Lodi
2.25
2.3
$92,000
Lompoc
0.92
0.92
$36,800
Plumes
0.17
2.5
$100,000
Ukiah
1.41
0
$0
Santa Clara
10.18
0
$0
Roseville
2.14
0
$0
Turlock
1.85
0
$0
Total
20
5.72
$228,800
Pooling
Participant
Palo Alto
14.28
$571,200
Grand Total
20
$800,000.00
Date Modified: 9/18/2008 Page 58 of 77
Pooling Schedule 6.05 - Pool Accounting Method
The Pool Accounting Method uses hourly Market Clearing Prices ("MCPs") to account for energy
interchange payments among Participants. The MCPs are intended to provide a fair transaction
price consistent with the general power market while providing each Participant with an equitable
share of the savings derived from pooled operations.
A. Billing Calculations. The billing process consists of four principal steps:
Base Information: The billing procedure determines Participant hourly energy
deficits or surpluses from each Participant's net energy transactions, shares of
Pool resources, and native metered loads.
A Participants resource consists of any solely or jointly owned Generating Units
and energy transactions purchased by the Participant, either directly or through
NCPA.
2. Resource Energy Costs_ Each Participant pays its share of the actual monthly
energy cost for each resource it owns.
3. Calculating Intra -Pool Energy Purchase Costs: Each Participant will meet its
net hourly energy deficit through purchases of energy from the Pool at the Pool's
Market Clearing Price ("MCP") as determined in Section B.
4. Calculating Intra -Pool Energy Sales Revenues_ Each Party will sell its net
hourly energy surplus through sales of energy to the Pool at the Pool's MCP as
determined in Section B.
B. Procedure for Determining the Pool Market Clearing Price. This section outlines the
procedure for determining and reporting the value of the hourly MCPs used in the Pool.
The MCP is the price at which hourly Intra -Pool energy transactions are priced and is
intended to accurately represent the value of market energy prices in the CAISO's NP15
congestion zone. The value of the MCP is based on the daily Dow Jones NP15 On -peak
or Off-peak price index multiplied by an hourly market shaping factor that applies to the
scheduling hour.
In addition to the NP15 MCPs, the hourly value of market energy at the California -Oregon
Border ("COB") will be tracked using the daily Dow Jones COB price index to establish
the hourly value of COB-NP15 transmission service.
Steps in Determining the Intra -Pool MCP:
Date Modified: 9/18/2008 Page 59 of 77
The hourly Intra -Pool MCP will be the product of Hourly Base Price Index and the Hourly
Market Price Shaping Factor in each hour (as defined below):
1. Hourly Market Price Shaping Factor: The Hourly Market Price Shaping Factor
will be the Megawatt hour ("MWh") of CAISO NP15 load for each hour divided by
the average MWh of CAISO NP15 load for all hours during the time period (on -
peak or off-peak) applicable to that hour for that day.
2. Hourly Base Price Index: The Hourly Base Price Index will equal the value of
the daily Dow Jones NP15 Firm Energy index for the time period (on -peak or off-
peak) applicable to that hour for that day.
3. Market Clearing Price At Intertie Hubs_ The hourly clearing price of firm
energy at the California -Oregon Border ("COB") hub will equal the Dow Jones
Firm COB index price multiplied by the Hourly Market Price Shaping Factor.
For reference purposes, the Dow Jones Firm COB index value will be reported in the
Pool bill.
C. Procedure for Allocating NCPA Pool/3rd Party Transactions
This section outlines the procedure for allocating among the Participants power
transactions with Third Parties. This section also outlines the procedure for allocating
transmission use among Participants. This procedure is intended to cover all Pool
energy and capacity transactions. It will be amended and revised in the future in
response to new types of transactions that are not covered by this document.
Energy and Capacity Transaction allocations
Energy and capacity transactions from sources outside of the Pool will be categorized as
either "Pre -month" or "In -month" transactions.
Pre -month transactions are defined to be sales or purchases scheduled prior to the
calendar month covered by the transaction. All other transactions are defined to be In -
month transactions.
The Pool will execute Pre -month power transactions only as explicitly authorized and
directed by one or more Participant. Each Pre -month transaction will be formally
communicated to each Participant as specified by NCPA's procedures and policies.
In -month transactions, including daily and hourly pre -scheduled and real-time energy
purchases and sales, are executed by NCPA based solely on its judgment. In -month
Date Modified: 9/18/2008 Page 60 of 77
transactions that do not require the California -Oregon -Transmission -Project ("COTP") or
South -of -Tesla ("SOT") transmission capacity to consummate, or do not have pre-
established ownership rights or other rationale for direct allocation, will be allocated in
proportion to each Participant's share of the budgeted annual NCPA Dispatch Cost
(formerly called SCALD).
In -month transactions that require COTP or SOT capacity will be allocated in proportion
to each Participant's hourly ownership of unused transmission capacity on the COTP or
SOT, respectively. Unused transmission capacity shall be determined by subtracting pre -
allocated transactions only from the Participant's share of available transmission.
In -month transaction that require buy-back of COTP capacity from the TANC OASIS will
be based upon Participant share of uncommitted use as a function of the line rating at the
time of the transaction. In -month transactions the used committed use load following
transmission capacity will be based upon monthly capacity shares.
COTP Capacity Shares — Monthly, Weekly, Daily, and Hourly Time Frames (T)
= Participant. Remaining Capacity (MW) -r / E (Participants Remaining
Capacity (MW)T
Participant resource commitments that require transmission capacity to be completed will
be deducted from the Participant's hourly unused transmission capacity only if the
transmission is actually used by the resource in real-time. For example, the full
Participant Entitlements of the Seattle City Light Exchange agreement will count against
a Participant's unused COTP transmission capacity only if energy actually is transmitted
over the COTP.
Allocation of Balance of Month ("BOM") Energy Transactions
Balance of Month ("BOM") energy transactions are typically purchases or sales contracts where
the term of the transaction extends from the next scheduling day until the end of the current or
next succeeding calendar month. For the purpose of this Agreement, the definition of BOM will
include all transactions with terms that are longer than the normal daily pre -schedule transactions
and are completely contained within the current or next succeeding calendar month.
NCPA will monitor Participant energy balances within the current month to identify significant
energy imbalances that, in the sole judgment of NCPA, need to be corrected with the execution of
a BOM energy transaction. Energy balances may change significantly within a month due to
unexpected developments in hydrologic conditions or resource availability, for example. NCPA
will fully consider projections of prospective energy market and resource conditions in
determining the need to execute a BOM transaction.
Date Modified: 9/182008 Page 61 of 77
NCPA will allocate each BOM energy transaction fully at the time the transaction is executed on
the basis of need to reduce energy imbalances for the current month. NCPA will execute BOM
energy transactions only for the purpose of reducing energy cost risk represented by energy
imbalances.
Whenever possible, NCPA will consult each Participant prior to implementing BOM energy
transactions. NCPA staff may execute a transaction without such consultation if, in the sole
judgment of NCPA staff, there is a compelling reason to act immediately. Participants will be
notified of their participation shares in BOM transactions without delay.
An individual Participant may execute its own BOM energy transactions to be scheduled by the
Pool only with the express prior review and consent of NCPA. NCPA shall review the proposed
transaction to determine its utility towards balancing the Participant's energy balance for the
month. Such consent shall be withheld only if NCPA staff determines that the BOM transaction
proposed by the Participant is unlikely to reduce a significant energy imbalance. NCPA staff will
consult the requesting Participant as soon as possible after a determination is made so that the
Participant may execute the BOM energy transaction if consent is granted, or take corrective
action if consent was withheld by NCPA staff.
Transactions Using Buy Back of Pool Posted COTP Transmission
In the day -ahead ("DA") and real-time ("RT") scheduling time frame NCPA will buy back Pool
Posted COTP to effect transactions that will provide net value to the owners of the COTP. The
costs and benefits of the transaction and the COTP buy back will be allocated using COTP
Capacity Shares as derived above.
Hourly Transmission Allocations and Transfers
The Pool will automatically implement hourly transfers of transmission capacity for Participants
whose resource commitments over a transmission path exceed their transmission Entitlements.
The price of these transmission transfers, which will be determined after -the -fact during the
preparation of the monthly ARB, will equal the positive difference between the hourly MCP's for
the points of delivery and receipt of the transmission path. The transfer price will equal zero if the
difference is less than zero. The hourly transmission balance (deficits and surpluses) will be
computed based on the actual energy flow on the line. Participants with surplus transmission
capacity will sell their unused/surplus transmission on an hourly basis in proportion to the surplus
amounts.
Participants anticipating transmission capacity deficits or surpluses may enter bilateral
transmission capacity transactions at any time and for any duration. These transactions may be
completed with another Participant or a Third Party. It is the sole responsibility of each Participant
entering a transmission transaction to negotiate the terms of the sale or purchase including price.
Date Modified: 9/18/2008 Page 62 of 77
These bilateral transmission transactions will be reported in the monthly ARB. The Pool will
administer the costs and revenues associated with the transfers unless the transacting parties
make alternative arrangements.
Date Modified: 9/18/2008 Page 63 of 77
Pooling Schedule 7.01
Load Following Costs and Allocations
A. Overview
Load following capacity is needed to balance the Meter Subsystem Aggregator ("MSSA") total
load in each ten-minute settlement period. To enable load following in real-time, generation
capacity must be withheld from the day -ahead energy and/or ancillary services ("AS") markets.
The amount of capacity withheld from the day -ahead markets to balance real-time ten-minute
loads, after submission of all final schedules, will be referred to as total load following capacity.
Total load following capacity can be divided into two types. Type 1 allows dispatch to follow the
10 -minute deviations in load from their integrated hour values. Type 2 allows for adjustments to
integrated hourly deviation in load from its final schedule (i.e., forecast error). Pooling Schedule
7.01 deals with total load following capacity, its optimal amount, its allocation, and pricing of its
opportunity costs.
Much of this schedule is devoted to Collierville because it is the MSSA main load following
resource. But load following also includes uses of resource capacity in real time where that
capacity was not scheduled in the day -ahead market. These resources include but are not limited
to the combustion turbines and COTP. Whenever any resource is used to following load, it will
incur a forgone revenue stream and/or additional energy costs for which the owners of the
resources must be compensated.
B. Optimal Load Following Amount
Statistical analysis of the MSSA's load has identified that the amount of load following capacity
varies by month and hour of the day. However, due to the dynamics of the market a more fluid
approach in deriving load following capacity will be used. This approach will use a load following
capacity baseline derived from statistical analysis of MSSA operations. Then at the beginning of
each week, or more often if needed, Power Management will decide on the optimal amount of
load following capacity based on current market conditions, weather variability and resource
reliability. Reasons for deviating from the baseline will be identified. The optimal amount of load
following capacity will then be allocated between the Participants being balanced in real time and
Silicon Valley Power ("SVP") based upon historically derived shares. Since SVP is a MSS
balancing entity, its load/resource balance will be monitored in real time and any deviations that
cause MSSA penalties will be directly assigned to SVP. The Pool is also a balancing entity and
any resource/load deviations that cause MSSA penalties will be directly attributed to the Pool.
Allocation of the Pool's Load Following Capacity
Every Participant needs load following capacity. There is not a single Participant that has a
perfectly flat load or one that can predict its load on a day -ahead or hour -ahead basis with
absolute certainty. Moreover, the pool's load following need will always be equal to or less than
Date Modified: 9/18/2008 Page 64 of 77
the sum of the Participant's load following need because of off setting load characteristics. These
offsets occur when the maximum and/or minimum ten-minute ramp periods within an hour are
different for Participants within the Pool and when their load forecast deviations offset. The
offsets are analogous to coincident versus non -coincident peaks, creating, for the purpose of load
following, economies of scope (i.e., the broader and more diverse load the greater the offsets).
The amount of load following capacity will, however, vary both in absolute and relative terms by
Participant. Given these characteristics, the Pool's share of Power Management's weekly load
following capacity will be allocated between the Participants based upon their hourly load
characteristics. The hourly allocation of the optimal load following capacity will be based upon the
following equations using actual data.
Load Volatility Index For Each Hour (Part dpa,t,) =
max(O,Highest Ten Minute Meter Value (Part1apanf q — Hour Ahead Forecast (Part c;Panr
max(0,Hour Ahead Forecast (Paftipant,) — Lowest Ten Minute Meter Value (PaM;c;Panr
))
Load Capacity Share (Partkipanrp =
Load Volatility Index For Each Hour/Partes , q
(Load Volatility Index For Each Hour (Participant,)
Allocated Load Following Capacity/PankiPant0 =
Pool's Weekly/Hourly Optimal Load Following Capacity * Load Capacity
Share(PartktPant n
D. Opportunity Cost Of Load Following
Whenever generating capacity is used to load follow it cannot be provided into the CAISO's day -
ahead ancillary services ("AS") market or sold in the pre -scheduling energy market. These are
the opportunity costs of load following and they consist of two components. The first is the net
price of forgone AS/Energy sales in the pre -scheduling day -ahead markets (e.g., Regulation Up
Price — GMC). The second is the energy adjustment component when the unit is actually used for
load following versus it being used when called upon by the CAISO.
Forgone Capacity Price Component
The forgone capacity price is derived as the weighted average net price of the capacity and
energy markets that the generation unit was pre -scheduled into. The Collierville Generating
Units, for example, can be bid into the following markets: regulation up, regulation down, spin,
energy, and none. The following table provides an example as to how the weighted average net
AS price will be found for a given hour. This example could well have been for a gas turbine, for
which the forgone markets would have been only non -spin and energy.
Weighted Average net AS Price Example
For August 1, 2003, Hour Ending 14
Date Modified: 9/18/2008 Page 65 of 77
Market
MW
Price
Share
Ener
27
$
-
13.5%
Spin
106
$
12.03
53.1%
Reg Down
18
$
13.97
8.8%
Reg Up
27
$
16.01
13.5%
None
22
$
-
11.1%
-------
-------
-------
-------
-------
-------
200
1 $
9.781
100.0%
GMC 1
1
--
$
8.98
Energy Adjustment Component
An energy cost adjustment component is needed because after the fact energy settlements will
result with the generator being paid the pool market clearing price ("MCP") for all energy. The
energy adjustment accounts for the difference between: 1) the use of energy under load following
and that in the market alternative(s), and 2) difference between the MCP for energy and variable
cost of the energy. Since the variable cost of a hydro unit is different from that of a gas unit the
energy adjustment component will be unit specific.
Hydro Energy Cost
The variable cost component of a hydro unit consists of two components, its value of storage and
capacity. Whether the energy adjustment is positive or negative depends upon whether the MCP
is greater than or less than the hydro unit's energy costs and whether load following will use more
or less energy than that of the foregone sales in the AS/Energy markets. Hydro energy cost is
defined as: StoragePcnt*(VOS+VOC), where StoragePcnt is the percent of energy pulled from its
reservoir, VOS is the value of storage and VOC is the value of capacity. If natural flows are
sufficient to allow for load following then the storage percent would be zero and the resulting
energy adjustment cost of hydro generation would be zero dollars. If natural flows were low and
releases from storage were needed to load follow then the storage percent would be one and the
resulting energy cost would be the value of storage plus the value of capacity. For the purpose of
Pooling Schedule 7.01 the storage percent is found by reviewing the pre -scheduled energy to
meet load to determine if sufficient generation was scheduled to be able to load follow down. If
the pre -schedule can support load following down then the storage percent will be zero; if not, the
storage percent will be somewhere between zero and one.
Energy Cost = Storage PercentlH°v;i * (Value of Storage + Value Of Capacity)
Turbine Energy Costs
The energy costs of a combustion turbine are simply its variable costs. That is, the plant's heat
rate times the price of natural gas plus its variable operation and maintenance costs (VOM).
Date Modified: 9/18/2008 Page 66 of 77
Energy Cost = Heat Rate * Natural Gas Price (o,yd) + (VOM)
If however, the combustion turbine is energy limited, then its energy cost characteristics will
include an element similar to that of a hydro unit's VOS and VOC.
COTP Energy Costs
The energy cost of COTP is the pool market clearing price for COB plus losses and associated
scheduling fees.
Energy Cost = pool market clearing price at COB (Hoo,hd) + losses
and associated scheduling fees.
Energy Adjustment
The formula for the energy adjustment component of the opportunity cost of load following on a
per MW basis for each hour of the day is:
Energy Adjustment (Hoorn) _
((EnergyCost— MCP) * (LF Energy_Load Factor— ISO—Energy Load Factor) }
(Ho -h)
where: Energy Cost = Energy Cost (R ... u� r)
MCP = Pool Market Clearing Price
LF_Energy_Load_Factor = the load factor associated with using energy
to load
follow.
ISO_Energy_Load_Factor = the weighted average load factor associated
with
being in the AS/Energy markets
If the energy cost is greater than the MCP and the energy used for load following is less than
what would have been used in the AS/Energy markets, then by load following there is a net
energy benefit to the owner of the load -following resource and thus the energy adjustment
subtracts from the average net AS/Energy price. If more energy is use to load follow than what
would have been used in the AS/Energy market when the energy cost is greater than the MCP
then the energy adjustment adds to the average net price. On the other hand if the MCP is
greater than the energy price and load following energy is less than what would have been used
in the AS/Energy markets, the energy adjustment will be added to average net price. But, if more
following energy is used than what would have been used in the AS/Energy markets when the
MCP is greater than energy costs then the energy adjustment will be subtracted from the average
net price.
Even if a resource incurs no opportunity costs, that is, it does not qualify for ancillary service or it
had idle capacity in the day -ahead markets, an energy adjustment will be calculated if two
Date Modified: 9/1812008 Page 67 of 77
conditions exist. First, the resource was not scheduled in the day -ahead market, and second, the
Pool MCP is less than its energy costs.
Load Following Opportunity Cost
The total opportunity cost per MW of load following for a generating resource for each hour of the
day is the net AS/Energy price plus the energy adjustment.
LF_Opp_Cost_MWIH=rh = Avg_Net_Price+
{ (EnergyCost— MCP) * (LF—Energy_Load_Factor— ISO_Energy_Load_Factor)
J (Hoorn)
where: Avg—Net—Price = Weighted Average AS/Energy Market Prices minus
GMC
Energy Cost = Storage Percent times (Value of Storage + Value Of
Capacity)
MCP = Pool Market Clearing Price
LF_Energy_Load_Factor = the load factor associated with using energy
to load
follow.
ISO—Energy—Load Factor = the weighted average load factor associated
with
being in the AS/Energy markets.
The monthly opportunity cost of load following will be allocated to each Participant as the product
of the load following opportunity cost per MW for hour i and the Participant's allocated load
following capacity for that hour, summed across all the hours of the month. The load following
opportunity cost payments will then be distributed to the resource owners based on ownership
shares.
E. Choice of Load Following Unit
A running daily average of the opportunity cost per MW will be used to determine which
Generating Unit will be used to load follow. As the value of storage and/or natural gas prices
change the relative energy costs of a hydro unit versus a combustion turbine will also change. As
a result, the opportunity cost per MW of the hydro unit will change vis-a-vis the combustion
turbine. If, for example, natural gas prices fall during a dry hydro year, then the opportunity cost
of load following with hydro will increase and that of the combustion turbine will fall. The changes
in relative opportunity costs my now make load following with the combustion turbine less
expensive than load following with the hydro unit.
Date Modified: 9/18/2008 Page 68 of 77
Pooling Schedule 9.01 - Ancillary Services
NCPA shall allocate the costs and benefits of procuring Ancillary Services in accordance with the
provisions of the Scheduling Coordinator Program Agreement.
Date Modified: 9/18/2008 Page 69 of 77
Pooling Schedule 9.02 - Transmission
A. Interconnection Agreements
Interconnection of Participants' Electric Systems to the Regional Transmission grid is provided for
under the terms of the applicable Interconnection Agreement(s) with Pacific Gas & Electric
Company.
B. Transmission Service
Regional (High Voltage) and Local (Low Voltage) transmission service is provided under the
CAISO Tariff. Charges for Regional and Local transmission services by the CAISO shall be
allocated to Participants under the provision of the NCPA Scheduling Coordination Program
Agreement.
C. Transmission Resources.
1. California Oregon Transmission Project ("COTP").
COTP is the third leg of an intertie system connecting California with the Pacific
Northwest. The Participant's ownership participation percentages in the project are
contained in Appendix A to this Pooling Schedule. Current Participant Entitlements may
be modified by layoff agreements between Participants, or between Participant(s) and
Third Parties.
2. South of Tesla Transmission Service ("SOT").
SOT is long-term firm transmission service, provided by contract between PG&E and
Transmission Agency of Northern California ("TANC"), through which Participants can
access the Southern California Edison system. The Participant's ownership participation
percentages for the contracted service'are contained in Appendix B to this Pooling
Schedule. Current Participant Entitlements may be modified by layoff agreements
between Participants, or between Participants) and Third Parties.
3. Other Transmission Resource Transactions.
NCPA shall assist the Parties in transacting bi-lateral agreements for the transfer of
transmission resources. Participants who separately enter into bi-lateral transmission
agreements shall notify NCPA Operations prior to the time that the Agreement is
effective.
D. Schedule of Transmission Use.
NCPA shall provide a schedule of transmission resources Entitlements and transfers, and the
cost of each in the monthly resource billings.
E. Other Rights.
Date Modified: 9/18/2008 Page 70 of 77
Transmission access does not preempt rights to generating resource or contract Entitlements or
ownership or any other rights, except to the extent authorized by the Party with such rights.
Date Modified: 9/18/2008 Page 71 of 77
Pooling Schedule 9.02 - Appendix A
COTP Ownership Participation Percentages
Project
Participants
COTP
Capacity
MW (N -S)
COTP
Ownership
Normalized %
Pool
Percentages]
Short-
Term
Transfer
Long -
Term
Transfer
Alameda
17.053
1.2272%
16.1402%
0.000
17.053
Healdsburg
3.413
0.2456%
3.2304%
3.413
3.413
Lodi
26.682
1.9201%
25.2532%
26.682
26.682
Lompoc
2.591
0.1865%
2.4524%
2.591
2.591
Palo Alto
51.159
3.6815%
48.4205%
51.159
0.000
Plumes
2.056
0.1479%
1.9455%
2.056
2.056
Ukiah 1
2.703
0.1945%
2.5579%
2.703
2.703
Total
105.657
7.603%
100%
88.604
54.497
Date Modified: 9/18/2008
Page 72 of 77
Pooling Schedule 9.02 - Appendix B
South of Tesla Transmission Service Entitlements
Project
SOT Capacity
MW
SOT Ownership
Normalized %
Pool
Percentages
-Participants
Alameda
6.309
2.103%
40.3415%
Healdsburg
0.711
0.237%
4.5463%
Lodi
6.210
2.070%
39.7084%
Lompoc
0.801
0.267%
5.1218%
Plumas
Sierra
0.699
0.233%
4.4696%
Ukiah
0.909
0.303% 1
5.8124%
Total
15.639
5.213%
100%
*At the Midway Substation
Date Modified: 9/18/2008 Page 73 of 77
Pooling Schedule 10.01 - Western Area Power Administration Allocations
to Pool Participants
Allocations of Western Area Power Administration capacity and energy assigned to NCPA shall be
administered in accordance with the Assignment Administration Agreement are treated as any other Third
Party resources procured solely by such Participant.
Date Modified: 9/18/2008 Page 74 of 77
Pooling Schedule 11.01 - Member Meter Project
The table below shows the Participants' election of responsibility for maintaining and operating of
its meter and other peripheral equipment, including current transformer ("CT") and power
transformer ("PT"), to either be performed internally or to be assign to NCPA, as pursuant to
Article 10 of this Agreement:
Meter
Participants
Responsible Party for Operation and
Maintenance of metering equipment
Alameda
NCPA on behalf of Alameda
Biggs
NCPA on behalf of Biggs
Gridley
NCPA on behalf of Gridley
Healdsburg
NCPA on behalf of Healdsburg
Lodi
NCPA on behalf of Lodi
Lompoc
NCPA on behalf of Lompoc
Palo Alto
Palo Alto
Port of
Oakland
Port of Oakland
Plumas Sierra
Plumas Sierra
Ukiah
Ukiah
Date Modified: 9/182008 Page 75 of 77
ITEM NO.:
MEETING DATE:
Cieq oI 'ZIl'i,rli
AGENDA SUMMARY REPORT
10c
October 15, 2008
SUBJECT: PURCHASE OF A MINI PUSH 2020 PORTABLE TV INSPECTION SYSTEM FOR
SEWER MAINTENCE FROM CUES, INC. PER HGAC CONTRACT # SC01-08 IN THE
AMOUNT OF 9,985.14 AND AUTHORIZE BUDGET AMENDMENT FOR SAME
Background: The Cues mini push camera is needed to meet the River Watch Settlement dead line to
inspect the sewer mainlines within the Ukiah Valley Sanitation District and City of Ukiah. There are several
areas within the sewer system where the sewer mains can only be accessed through cleanouts because
there is no manhole access. There are several manholes located in backyards that are inaccessible with our
camera truck. The mini push will enable camera inspection of the lateral connection through the customer's
cleanout.
The existing camera is over 15 years old and unreliable; it is not self leveling and only records on VHS
cassette which doesn't have data entry capability. The Cues camera is self leveling and will inspect lines
from 2 inches up to 8 inches and will translate directly to the computer on the camera truck allowing staff to
enter data on the sewer line as it's inspected. This will greatly reduce the possibility for errors in our
inspection data.
Discussion: Request approval for budget amendment to purchase Mini Push 2020 Portable TV Inspection
System for Sewer Maintenance from Cues, Inc. per HGAC contract # SC01-08 in the amount of $9,985.14.
Fiscal Impact:
F7 Budgeted FY 08/09 ❑ New Appropriation Not Applicable Budget Amendment Required
Amt Budgeted Source of Funds (title and #) Acct Number Addit. Approp Requested
$0 612 - Sewer Operations — Fund Balance 612710-800-000 $9,985.14
Recommended Action(s): 1 - Award purchase of Mini Push 2020 Portable TV Inspection system for
Sewer Maintenance to Cues, Inc. per HGAC Contract # SC01-08 in the amount of $9,985.14; 2)
Authorize budget amendment for same using funds from Fund 612 City/District Sewer Operations Fund
Balance.
Alternative Council Option(s): Reject request and provide direction to Staff
Citizens advised:
NA
Requested by:
Ann Burck , Interim Water and Sewer Operations Superintendent
Prepared by:
Don Brown, W/S Acting Supervisor
Coordinated with:
Tim Eriksen, Public Works Director and Jane Chambers, City Manager
Attachments:
1 & 2 - HGAC Contract Work Sheets
Approved:
. Ie Chambers, City Manager
Component List & Detailed Specifications for: Ukiah, CA
Equipment to be Supplied:
MINI PUSH 2020
PORTABLE TV INSPECTION SYSTEM
Component List:
Combination Color Mini -Camera Control System/Monitor (85-264 volt AC, 50/60 Hz, or 12 volt DC power
source) mounted in an Aluminum Housing to include:
I Control Unit with Connecting Jack for Video In and Video Out
1 Built-in 12volt Battery and Battery Charger
1 Archos 700 Digital Video Recorder with 40 gig Hard Drive and LCD screen
1 Mini Titler Video Display System with Electronic Footage Meter and Three Modes
of Operation, Distance, Edit and Free Format, to include the following:
I Built in Keypad for Titling and Setup Functions
1 Small Diameter Solid State Color Camera (Diameter: 1.5" maximum; Length: 3.5" maximum), NTSC
Standard, With Built In Light Ring to include:
1 Lighting System For 2" to 8" Pipe To Include Lightring With A Minimum Of (12) Solid State
White LED's
1 Auto -Upright Module
1 Built In Sonde
200' of .177 Diameter Fiberglass Rod Push Cable mounted on a Wheeled Coiler Assembly to include:
1 Electronic Footage Meter
Translator to Operate System with Existing Truck Mounted System
Delivery
10/3/2008 — Original 1
CONTRACT PRICING WORKSHEET
For Standard Equipment Purchases
Contract Scot
No.:
Date 6/17[2008
Prepared:
iX[[v PmSi% i "" Prik�i�eYd4 ete *0 cgpy n; H-GAC.
9' ' ak4: '
H _ pr legibly.
nnying :City of Ukiah Contraactor: CUES, Inc
Agency:
Contact'M Parker Prepared
:Robin Guthrie
Person: By:
Phone: :707-467-2825 Phone: :800-327-7791
Fax: Fax: 407-425-1569
Entail: mparker(a)citvofukiah.com Etnaa: robinoacuesinacom
Produ
code`[ E004
Description.. Portable Small Diameter Pipe TV Inspection System
A. P004" $8,700.00
{ 1 41!POsfiCdde in description if applicable.
=R�Wwwz MW
Description Cost
Subtotal From Additional Sheet(s):
Subtotal B: $0.00
HI .Description
Description Cost Cost
Archos in lieu of LCD screen $255.00
mainline translator $175.00
Subtotal C: i�
Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit: For this transaction the percentage is: 5%
Price plus Published Options (A+B). '
D. Otber Cost itlass f�*Jt"dd gv�
Description Cost Description Cost
Subtotal D: [ 0
$9,130. 00
Quantity Ordered: I X Subtotal of A + B + C + D: 9130 =JE Subtotal E: ': $9,130.00
'fir W s �� 7 �" "'• Subtotal F: $136.95
1a7ft-WrVWFF�FS, ,'-t �.MS �� ���� � i%N%Y �•y.
Description Cost Description Cost
Subtotal G: 0
15-30 day j' -A-
11$9,266.95
ITEM NO.: 10d
MEETING DATE: October 15, 2008
City q% YJkiah
AGENDA SUMMARY REPORT
SUBJECT: AUTHORIZE EXECUTION OF AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT WITH WINZLER & KELLY IN AN AMOUNT NOT TO EXCEED $45,000 FOR
ENGINEERING SERVICES FOR A RIGHT TURN LANE ON PERKINS STREET AT ORCHARD
AVENUE
Background: This project has been included in the FY 2008-2009 budget adopted by the City Council.
Discussion: On June 5, 2002, City Council awarded a professional services agreement to Winzler & Kelly
for engineering design services for the Orchard Avenue bridge. Since awarding this agreement, the City has
secured funding from the Economic Development Administration (EDA) for the Orchard Avenue bridge
project. Design and construction of a right turn lane on Perkins Street (westbound) at Orchard Avenue is a
requirement of the EDA funding for the project. The Public Works Department obtained a proposal from
Winzler & Kelly for engineering services for the right turn lane. Staff reviewed the proposal and found the
proposed fee of $45,000 to be commensurate with the scope of work.
Fiscal Impact:
Budgeted FY 08/09 F New Appropriation Not Applicable ❑ Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addtl. Appropriation Requested
$877,414 Bridge Fund 290 290.9645.800.000
Recommended Action(s): Authorize execution of amendment to professional services agreement with
Winzler & Kelly in an amount not to exceed $45,000 for engineering services for a right turn lane on
Perkins Street at Orchard Avenue.
Alternative Council Option(s): Choose not to approve the recommended action and provide direction
to staff.
Citizens advised: N/A A��
Requested by: Tim Eriksen, Director of Public Works / City Engineer 9
Prepared by: Rick Seanor, Deputy Director of Public Works
Coordinated with: Jane Chambers, City Manager
Attachments: 1. Proposal from Winzler & Kelly.
t1
Approved: Alli ,
J Chambers, City Manager
W INZLER(Sw,_ KELLY
September 18, 2008
Mr. Richard Seanor, PE, Deputy Director of Public Works
City of Ukiah Department of Public Works
300 Seminary Avenue
Ukiah, CA 95482-5400
Attachment # 1
Ref: PP320-00000-32004
Re: Letter of Interest for Providing Engineering Services for Right Turn Lane at
Orchard Avenue and Perkins Street
Dear Mr. Seanor:
Winzler & Kelly is pleased to submit this letter of interest for providing engineering services to
the City of Ukiah for the design of the right turn lane at the northeast corner of Perkins Street and
Orchard Avenue. Services would include topographic surveys, right of way mapping and design
engineering for the preparation of Contract Documents for the right turn lane. Winzler & Kelly
has an excellent long-standing relationship with the City of Ukiah and we appreciate this
opportunity to submit a proposal for these design services.
FIRM PROFILE
Winzler & Kelly is a multidiscipline firm with over 55 years of experience in the planning and
design of infrastructure for municipalities and government agencies. During our growth and
development, we have established a staff of engineers and environmental scientists thoroughly
versed in developing and analyzing alternatives and
providing cost-effective, implementable design solutions. ELECYRI
_ _rClJ1L
Today, we operate from offices throughout California and CONSTRUCTION MAPPN16111111
NYOROLOOY
the Pacific Rim, with our largest operations located in Santa
ENVIRONMENTAL
Rosa and San Francisco.
We provide engineering services in the following
disciplines:
31RUCTUML
MODELING
• Civil/Structural/Mechanical/Electrical Engineering NFDNAN CAL L CMROMON
Surveying, Mapping, Right of Way and GIS
development
• Water, Wastewater and Recycled Water Engineering
• Construction Management and Inspection
• Hazardous Material Management and Abatement
Richard Seanor, PE
September 18, 2008
Page 2
• Industrial Hygiene, Lead and Asbestos Abatement
• CEQA/NEPA Compliance and Permitting
• Environmental Planning
• Public Outreach
Transportation/Traffic
Winzler & Kelly specializes almost exclusively in municipal engineering for cities, counties and
special districts. Because of this, we understand the need to perform small task -based
assignments like this one efficiently and respective of practical solutions.
STAFFING
If selected for this assignment, we will assign the following team to complete the design
services.
Richard Jorgensen will serve as Project manager. He has over 32 years in site development
and storm drainage analysis, has an ongoing working relationship with City staff and will work
closely with the City in completing a successful project.
Bill Silva will serve as Principal -in -charge. Bill is a registered civil engineer with over 13
years of extensive roadway, grading, utility, and redevelopment design experience. Prior to
relocating to Sonoma County, Bill worked for a County Department of Public Works in the State
of Washington. Bill brings an understanding of public works engineering that can only be
developed from experience within a municipal engineering department.
Darren Dalby will serve as Project Engineer. Darren has over 15 years of roadway design
experience. This experience includes both new construction and reconstruction of existing
roadways. Darren's most recent project was the Cloverdale Boulevard Street Improvement
project. Darren has worked on street reconstruction projects for the Cities of Cloverdale, Cotati,
Santa Rosa, and the Town of Windsor.
Matt Kennedy will be responsible for the traffic signal modifications. Matt is a Registered
Civil Engineer and Traffic Engineer with over four years of experience on a wide variety of
traffic and water resources projects and a track record of consistently meeting project deadlines
and budget objectives.
Kevin Maple will provide quality review. Mr. Maple is a senior engineer and project manager
with approximately 20 years' experience designing and managing a wide range of projects that
include development master plans, residential, commercial, industrial, and institutional site
improvement plans. In addition, he has experience in the design of public infrastructure projects that
include geometric roadway design, storm drainage analysis and design, and water and wastewater
Richard Seanor, PE
September 18, 2008
Page 3
conveyance systems design. Mr. Maple also combines his experience with hands-on field
experience in construction observation and construction management.
PROJECT UNDERSTANDING/SCOPE OF SERVICES
Based on discussions with City staff and review of existing documents our understanding of the
project is the construction of a new right turn lane at the northeast comer of Perkins Street onto
Orchard Avenue. This intersection is just west of the US 101 freeway off -ramp. Our cursory
review of right-of-way indicates that Caltrans right-of-way originally extended up to the
intersection with Orchard Avenue. Although a portion of this right-of-way was deeded to the
County, there is still a portion within Caltrans that would be impacted by the reconfiguration of
the intersection and require obtaining a Caltrans easement. The project will also require
obtaining right-of-way from the adjacent private property and will require preparing a Plat and
legal description for right-of-way acquisition. The realignment will also require reconfiguration
of the traffic signal at the intersection to include a right turn signal, relocation of signal poles and
additional signal loop controls in the street. Utilities requiring relocation are limited to minor
realignment of storm drain catch basins and street lights.
The work performed will be divided into phases as described below:
1. Topographic Survey and Plat/Legal Descriptions for Right -of -Way Acquisitions
2. Preliminary Plans (50%)
• Attend one meeting with City of Ukiah staff to identify and clarify concepts for the civil
improvements for the right turn lane at Perkins Street and Orchard Avenue.
• Collect field survey data and prepare topographic mapping.
Preliminary Drawings; CAD layouts indicating proposed civil improvements.
• Technical specification section list.
Estimate of probable construction cost.
3. Construction Documents (100%) - Based on City of Ukiah approval of previously
developed Preliminary Plans (50%) package, this phase will be prepared to include the
following:
Attend one meeting with City of Ukiah staff to review final civil improvement design and
make minor adjustments.
Construction Drawings and Details; final civil improvements ready for bidding and
construction.
Final technical specifications.
Final estimate of probable construction cost.
Richard Seanor, PE
September 18, 2008
Page 4
4. Caltrans Encroachment Permit Application
Prepare and submit Caltrans encroachment permit application.
Information to be Provided by City of Ukiah
• Any site plans and background drawings available in the vicinity of the site.
• As -built record information of any previous construction in the vicinity of the site.
Front-end documents supplied by the City to be incorporated into the technical
specifications.
General Assumptions/Exclusions
This proposal is based on the following assumptions:
• Meetings other than indicated above are not required.
No new utility improvements required.
• Existing utility modifications required are assumed to be limited to: traffic signal
modifications, minor drainage improvements and relocation of street lights.
• All permitting required for project work will be performed by the City.
No hazardous materials are anticipated and this scope of services does not provide
services to address such elements.
• City of Ukiah will address project CEQA requirements if required.
Approval of Plans and Specifications will be by the City Public Works Department, no
other approvals are assumed necessary and are not part of this scope.
• City will provide document reproduction for bidding.
• Additional services which may be provided by Winzler & Kelly but are not included in
our scope of service include assistance during bidding, including responding to bidders
questions, contract administration or construction observation. We can give you a cost
estimate for these items when the design is complete and the contractor's schedule is
known.
Deliverables
1. Construction Documents:
• Civil drawings with technical specifications.
0 1 full size plan set (reproducible)
0 1 CD (electronic set of plans and technical specifications)
FEE
Winzler & Kelly will provide the above scope of services for an estimated time and expense fee,
not to exceed $45,000.
Richard Seanor, PE
September 18, 2008
Page 5
SCHEDULE
If the above scope and fee meet your approval and once we receive a signed agreement, we will
schedule the work to be performed. Dependent on the schedule and availability of staff, we
expect to complete this work in approximately 8 weeks.
Thank you for providing Winzler & Kelly the opportunity to submit this proposal and we hope to
be able to help the City with the design of the intersection modifications.
Sincerely,
WINZLER & KELLY
William Silva, P.E.
Principal -in -Charge
am
'1
ITEM NO.:
MEETING DATE:
AGENDA SUMMARY REPORT
11a
October 15, 2008
SUBJECT: REPORT ON THE FACT ACT (2003) AND THE PLAN FOR IMPLEMENTATION
Background: The FACT Act (2003) was passed to set standards for guarding customer information. On
November 1, 2007, the red flags were added to hold businesses liable for the prevention, detection and
mitigation of identity theft.
The fastest and most financially devastating crime in the United States is identity theft. In fact, in the time it
took to read the first sentence, there will be four (4) new victims of identity theft in the United States. The
emotional and financial cost to the victim can affect their quality of life. In a utility, breaches in information
security, lessen the trust the public must place on us to establish the power supplier/consumer relationship.
Effective business practices and policies that spot attempted and actual identity theft early have great
potential for relieving the national crime wave. Identity thieves often establish cell and utility (proof of
residency) accounts in the victim's name.
Utilities suffer significant losses from customers who use stolen identities for service and walk away from
large bills. Careful validation of identity in the process of opening an account and the use of red flags (such
as alerts) has already been demonstrated to minimize losses. Proper screening of new and existing accounts
not only protects secure information but also is an effective approach to keeping the cost per kilowatt-hour
within reach of the working family.
Discussion: The first step in strengthening the current security program is to form a committee. The
committee should consist of representatives from IT, Customer Service, Accounting, Senior Management
and HR. The regulations specify the appointment of a leader of the committee or a privacy officer. The City
Manager will appoint a committee comprised of the recommended representatives.
Continued on Page 2
Recommended Action(s):
Receive and file the report of implementation of the Fact Act
Alternative Council Option(s):
Provide alternate direction to staff
Citizens advised: N/A
Requested by: Mel Grandi, Electric Utility Director
Prepared by: Jan Newell, Finance Controller
Coordinated with: Gordon Elton, Finance Director
Attachments:
Approved: '� l
Jane Chambers, City Manager
i
Subject: Fact Act Report
Meeting Date: 10/15/2008
Page 2 of 2
Department
Senior Management
Accounting
Information Technology
Human Resources
Role
Supplying resources to establish proactive identity theft
program
Billing
Collections
Expert in the flow of funds
Data and Network Security —
administration
Personnel Information
Expert in SCADA/network
Identify Theft Training
Customer Service Day to day processes in opening new accounts and
monitoring activity on existing accounts
The Identity Theft Prevention Program written document needs to be designed to address the rules outlined
in the Red Flags portion of the FACT Act. The committee will implement procedures to include the
following:
1. Identify relevant red flags and incorporate them into the program
2. Identify ways to detect red flags
3. Include appropriate responses to red flags
4. Address new and changing risks through periodic program updates
5. Include a process for administration and oversight of the program
6. Develop policies and procedures and on-going training to employees
7. Develop annual reports for council
The anticipated implementation procedures are likely to use credit and background checks in ways not
previously utilized by the City. The amount of deposits required to open an account are expected to be
reviewed also. Recommendations for additional fees to open an account will be considered if costs of
compliance appear to justify a fee change.
The committee will be participating in a webinar scheduled October 20, 2008. Tennessee Valley Public
Power Association (TVPPA) has organized and produced a workshop designed to assist utilities in the
development of an Identity Theft Prevention Program to meet the requirements of the FACT Act.
Additionally, there was a webinar on October 2, 2008 in which staff participated with the Online Utility
Exchange to provide assistance in Red Flag compliance. The Online Utility Exchange offers credit reporting
services for new accounts for a nominal fee to the City.
The target and mandated program implementation date is November 1, 2008.
Fiscal Impact:
❑ Budgeted FY 08/09 ❑ New Appropriation ❑X Not Applicable Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested
The fiscal impact is not yet ascertainable. As the implementation plan is completed, any additional costs will
be identified and reported to Council. The implementation plan may require changes in policies as well as
procedures that may require an additional appropriation of funds.
ITEM NO.: 11b
MEETING DATE: OCTOBER 15, 2008
ity oJ'7/k: nfi
AGENDA SUMMARY REPORT
SUBJECT: CONSIDERATION AND ADOPTION OF REVISIONS TO THE INVESTMENT POLICY
OF THE CITY OF UKIAH
Background: The investment policy was last revised in June 2007. The policy calls for an annual review
and update of the policy. The City's investment policy has historically allowed investments at the same level
as allowed by the California Government Code. As noted during the investment portfolio update at the last
Council meeting, the investment advisor looks at each potential investment to determine if it is an eligible
investment and then if it fits with the three investment objectives of Safety, Liquidity, and Yield before
recommending purchase of an investment. The most common reason for change to the City's investment
policy is to maintain continuity with the Government Code.
Discussion: PFM, the City's investment advisor, has reviewed the City's policy in relation to changes in
legal requirements and proposed a few revisions to the policy. The Investment Oversight Committee
reviewed and approved the proposed changes at their meeting on October 1, 2008. Attached is a memo
from Nancy Jones, of PFM, that outlines the changes. Also attached is a markup copy of the 2007 policy
incorporating the proposed changes.
In Section IV Policies, part 2, the "Prudent Investor Rule" was changed to the "Prudent Investor Standard"
and the section was rewritten to conform to California Government Code §53600. Another change is the
addition of investments in non -California state obligations as an authorized investment in Section V(d).
Other changes include: the reference to rating agencies as "nationally recognized statistical -rating
organization" instead of simply by the acronym of NRSRO, in the "commercial paper" section of the policy;
changes in references and grammar throughout the document; adding Government Sponsored Enterprise
to the Federal Agency definition; and renumbering the sections as necessary.
Fiscal Impact:
Budgeted FY 08/09 F1New Appropriation Not Applicable Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested
Recommended Action(s): -
Adopt the revised statement of investment policy as recommended by the Investment Oversight
Committee.
Alternative Committee Option(s): Revise the recommended investment policy and adopt a revised
statement of investment policy.
Citizens advised:
Requested by: Allen Carter, City Treasurer
Prepared by: Gordon Elton, Finance Director
Coordinated with: Investment Oversight Committee
Attachments: 1) Nancy Jones memo dated 9/4/2008, 2) Investment Policy October 2008, 3)
Markup copy of the June 2007 Investment Policy, 4) draft Minutes of 10/1/08
Approved:
JaY4 Chambers, City Manager
�M-
The PFM Group
Public Financial Management, Inc.
PFM Asset Management LLC
PFM Advisors
Memorandum
To: Allen Carter, Treasurer
City of Ukiah
From: Nancy Jones, Managing Director
Sarah Meacham, Consultant
PFM Asset Management LLC
Re: Review of the City of Ukiah's Investment Policy
Attachment #
50 California Street 415-982-5544
Suite 2300 415-982-4513 fax
San Francisco, CA 94111 w .Pfmmm
September 4, 2008
As requested, PFM has reviewed the City of Ukiah's investment policy. The policy is well written
and needs very few revisions. There have been a few changes to the California Government Code
since the last time the City's investment policy was revised. Accordingly, this memo presents our
recommendations for updates to the City's policy.
PFM's recommendations are described below by policy section. Additionally, we have attached a
black lined version of the policy.
IV. Policies
While the City of Ukiah's investment policy states that all investments made shall follow the
"Prudent Investor Rule," the pile's language is somewhat different from the "Prudent Investor
Standard" from the California Government Code § 53600. For that reason, we recommend
replacing the current language with the "Prudent Investor Standard" from the Government Code.
V. Authorized Investments
A new § 53601 (d), was added to the California Government Code on January 1, 2008. This
subsection permits investment in the municipal debt of the 49 states other than California. The
municipal debt of California was already a permitted investment. We recommend adding a
subsection to the City's authorized investments that includes this new permitted investment.
A few years ago, the California Government Code expanded the list of credit rating agencies whose
ratings can be used so we recommend revising the commercial paper subsection and replacing
specific references to the rating agencies with the generic term "nationally recognized statistical -
rating organization (NRSRO)." We recommend adjusting the City's investment policy language
regarding commercial paper to reflect this change and also to clarify the specific requirements for
eligibility as detailed in the Government Code.
We recommend removing the language on specific collateral levels for time deposits since the policy
does not limit collateral beyond what is permitted by the Government Code. The responsibility of
PFM'
Attachment # ,1
City of Ukiah
Investment Policy Review
Page 2
monitoring collateral levels rests with each financial institution that accepts deposits, not with the
public agency depositing the funds. Further, these financial institutions are required to report to a
third -parry agency providing oversight.
Updates to Reporting Requirements
We also wanted to notify you that it is no longer a requirement to submit your investment policy or
your investment report to city council. You will mostly likely want to continue to show the policy
and investment reports to your council, but it is no longer required by law.
We welcome the opportunity to discuss these recommendations with you.
CITY OF UKIAH
STATEMENT OF INVESTMENT POLICY
October 2008
PURPOSE
Attachmcni #F �-
The purpose of this document is to establish and organize investment policies, which will
govern the investment activities of the City of Ukiah.
SCOPE
This investment policy covers all the City's surplus funds and investments (except
retirement funds) and investment activities under the direction of the City. Investment of
bond proceeds will be further restricted by the provisions of relevant bond documents.
The investment policies of the City of Ukiah are based on state law and prudent money
management practices. All funds will be invested in accordance with this Investment Policy
and applicable California Government Codes, including § 53601 et seq.
III. OBJECTIVES
The primary objectives of the City, in order of priority, shall be
1) Safety: Safety of principal is the foremost objective of the investment program.
Investments of the City shall be undertaken in a manner that seeks to ensure
preservation of capital in the portfolio.
2) Liquidity: The investment portfolio of the City will remain sufficiently liquid to
enable the City to meet its cash flow requirements.
3) Yield: The investment strategy of the City shall be to earn a reasonable
investment return, considering current market conditions, and within the
parameters set forth by priorities (1) and (2) above.
An adequate percentage of the portfolio shall be maintained in liquid, short-term securities
that can be converted into cash if necessary to meet forecasted disbursement
requirements. The portfolio shall also be appropriately diversified to avoid unreasonable
and avoidable risks regarding specific security types or individual financial institutions.
IV. POLICIES
Public Funds: It is the policy of the City of Ukiah to invest public funds in a
manner which will provide the maximum safety and liquidity, while earning an
investment return consistent with the objectives and parameters set forth by this
policy.
Attachment # 2-
2. Prudent Investor Standard: Ukiah operates its investments program under the
Prudent Investor Standard which states, Ukiah operates its investments program
under the Prudent Investor Standard, which states that the governing body of the
local agency or the persons authorized to make investment decisions on behalf of
the local agency are trustees, and, therefore, subject to the Prudent Investor
Standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling,
or managing public funds, a trustee shall act with care, skill, prudence, and
diligence under the circumstances then prevailing, including, but not limited to, the
general economic conditions and the anticipated needs of the agency, that a
prudent person acting in a like capacity and familiarity with those matters would
use in the conduct of funds of a like character and with like aims, to safeguard the
principal and maintain the liquidity needs of the agency.
3. Management Responsibilities: Management responsibility for the investment
program is delegated, for a one-year period, subject to annual review and
delegation, to the City Treasurer. The City Treasurer may further delegate day-to-
day management of the investment program to a professional external investment
advisor.
4. Internal Controls: A system of internal controls shall be established and
documented in writing by the Finance Director. The controls shall be designed to
prevent losses of public funds arising from fraud, employee error,
misrepresentation of third parties, unanticipated changes in financial markets, or
imprudent actions by employees and officers of the City of Ukiah. Controls
deemed most important include: minimization of opportunities for collusion,
separation of duties, separation of transaction authority from accounting and
recordkeeping, avoidance of bearer -form securities, specific limitations regarding
securities losses and remedial actions, written confirmation of all transactions,
minimizing the number of authorized investment officials, documentation of
transactions and strategies, and proper review and approval of brokerage
accounts and investment transactions.
5. Safekeeping, Custody, and Delivery: The City's investments shall be held in
safekeeping, in the name of the City of Ukiah, by a third party custodian.
Investment transactions shall be executed and settled using the "delivery vs.
payment" method.
6. Reporting: The City's Investment Advisor shall present to the Investment
Oversight Committee, City Treasurer and CityCouncil monthly investment reports.
Required elements of the report will include type of investment, issuer, purchase
and maturity dates, rating, purchase price, par, current market value as of the date
of the report and the source of this valuation, and yield to maturity. These reports
shall include a list of all transactions during the past month.
Attachment # 2
On a quarterly basis, within 30 days following the end of the quarter, the
Investment Advisor will deliver to the City Manager, Investment Oversight
Committee, City Treasurer and City Council an investment report which will
provide data similar to the monthly report; this report will include (1) a statement
that the portfolio is in compliance with the policy or the manner in which the
portfolio is not in compliance and (ii) a statement denoting the ability of the City to
meet its expenditure requirements for the next six months, or provide an
explanation as to why sufficient money shall, or may, not be available. Deviations
from expectations shall be reported in a timely manner and shall include
recommendations for appropriate action to control adverse developments.
The Oversight Committee will meet at least once annually in order to conduct a
comprehensive review of the investment activities of the City so as to insure that
regulations are being adhered to and that strategies are being followed.
7. Conflict of Interest: In accordance with California Government Code sections
1090, et seq. and 87100, et seq., officers and employees of the City will refrain
from any activity that could conflict with the proper execution of the investment
program or which could impair their ability to make impartial investment decisions.
All investment personnel shall comply with the reporting requirements of the
Political Reform Act, to include the annual filing of Statements of Economic
Interest.
8. Return on Investment: The City's investment portfolio shall be designed to attain
a market -average rate of return through economic cycles. The Investment
Oversight Committee will measure the portfolio against an appropriate benchmark.
9. Annual Review of Policy: The Investment Advisor shall annually render to the
City Council, City Treasurer and the Investment Oversight Committee a Statement
of Investment Policy, which shall be considered at a public meeting. Any changes
in the policy shall also be considered by the City Council at a public meeting.
V. AUTHORIZED INVESTMENTS
Generally, investments shall be made in the context of the Prudent Investor Standard The
City is further governed by applicable California Government Codes, including sections
53600 and 53601 et seq. Within the context of these regulations, the following investments
are authorized, and further limited herein:
(a) Ukiah Bonds: Bonds issued by the City of Ukiah, including bonds payable solely
out of the revenues from a revenue-producing property owned, controlled, or
operated by the City or by a department, board, agency, or authority of the City.
(b) U.S.Treasury Obligations: United States Treasury notes, bonds, bills, or
certificates of indebtedness, or those for which the full faith and credit of the
United States are pledged for payment of principal and interest.
(c) California State Obligations: Registered state warrants or treasury notes or
bonds of this state, including bonds payable solely out of the revenues from a
revenue-producing property owned, controlled, or operated by the state or by a
department, board, agency, or authority of the state.
(d) Non -California State Obligations: Registered treasury notes or bonds of any of
the other 49 United States in addition to California, including bonds payable solely
out of the revenues from a revenue-producing property owned, controlled, or
operated by a state or by a department, board, agency, or authority of any of the
other 49 United States in addition to California.
(e) Local Agency Obligations: Bonds, notes, warrants, or other certificates of
indebtedness of any local agency within this state, including bonds payable solely
out of the revenues from a revenue-producing property owned, controlled, or
operated by the state or by a department, board, agency, or authority of the state.
To be eligible to receive local agency deposits, a financial institution must receive
a minimum overall "satisfactory rating" for meeting the credit needs of California
Communities in its most recent evaluation.
(f) Federal Agency or Government Sponsored Enterprise Obligations: Federal
agency or United States government-sponsored enterprise obligations,
participations, or other instruments, including those issued by or fully guaranteed
as to principal and interest by Federal Agencies or United States Government
Sponsored Enterprises.
(g) Bankers' Acceptances: Bills of exchange or time drafts issued by domestic or
foreign banks, which are eligible for purchase by the Federal Reserve System, the
short-term paper of which is rated in the highest category by a nationally
recognized statistical -rating organization (NRSRO). Purchases of bankers'
acceptances may not exceed 180 days maturity or 40% of the portfolio, and no
more than 10% of the portfolio may be invested in the banker's acceptance of any
one commercial bank.
(h) Commercial Paper: Commercial paper of "prime" quality of the highest ranking or
of the highest letter and number rating as provided for by a nationally recognized
statistical -rating organization. The entity that issues the commercial paper shall
meet all of the following conditions in either paragraph (1) or paragraph (2):
(1) The entity meets the following criteria: (a) is organized and operating in
the United States as a general corporation; (b) has total assets in excess of five
hundred million dollars ($500,000,000); and (c) has debt other than commercial
t`" achment #
paper, if any, that is rated "A" or higher by an NRSRO.
(2) The entity meets the following criteria: (a) is organized within the United
States as a special purpose corporation, trust, or limited liability company; (b) has
program -wide credit enhancements, including, but not limited to, over
collateralization, letters of credit or surety bond; and (c) has commercial paper that
is rated "A-1" or higher, or the equivalent, by an NRSRO.
Eligible commercial paper shall have a maximum maturity of 270 days.
Purchases of commercial paper may not exceed 25 percent of the City's portfolio.
The City may purchase no more than 10 percent of the outstanding commercial
paper of any single issuer. No more than 10% of the portfolio may be invested in
commercial paper of any one institution.
(i) Negotiable Certificates: Negotiable certificates of deposit or deposit notes
issued by a nationally or state -chartered bank, a state or federal savings and loan
association , or a state -licensed branch of a foreign bank provided that the senior
debt obligations of the issuing institution are rated "A" or better by an NRSRO.
Purchases of negotiable certificates of deposit may not exceed 30% of the
portfolio, and no more than 10% of the City's portfolio may be invested in any one
financial institution.
Q) Repurchase Agreements: The City may invest in repurchase agreements with
banks and dealers with which the City has entered into a master repurchase
agreement. The maturity of repurchase agreements shall not exceed 365 days.
The market value of securities used as collateral for repurchase agreements shall
be valued at 102% or greater of the funds borrowed against those securities at all
times and shall be monitored daily by the investment staff. In order to conform
with provisions of the Federal Bankruptcy Code, which provide for the liquidation
of securities held as collateral for repurchase agreements, the only securities
acceptable as collateral shall be direct obligations of the United States or any
agency of the United States as described in §V of this policy.
In addition, the City may enter into repurchase agreements only with "primary
dealers" as designated by the Federal Reserve Bank of New York. All securities
underlying Repurchase Agreements must be delivered to the City's custodian
bank (delivery vs. payment) or be handled under a properly executed `tri -party"
repurchase agreement. The market value must be recalculated each time there is
a substitution of collateral. The City or its trustee shall have a perfected first
security interest under the Uniform Commercial Code in all securities subject to
Repurchase Agreement.
(k) Reverse Repurchase Agreements: The City may invest in reverse repurchase
agreements only with "primary dealers" with which the City has entered into a
F"-ichment # _ l'
master repurchase agreement contract. The City may invest in reverse
repurchase agreements with the following conditions:
Reverse repurchase agreements may be used only after prior approval of the City
Council. The City may only use reverse repurchase agreements to (1) cover a
temporary cash shortage, or (2) augment earnings. Reverse repos may not be
used to leverage the portfolio. In addition:
If a reverse repurchase agreement is authorized, it may be utilized only if the
security to be sold on a reverse repurchase agreement has been owned and fully
paid for by the City for a minimum of 30 days prior to the sale; the total of all
reverse repurchase agreements on investments owned by the City does not
exceed 20% of the portfolio; and the agreement does not exceed a term of 92
days, unless the agreement includes a written codicil guaranteeing a minimum
earning or spread for the entire period between the sale of the security using a
reverse repurchase agreement and the final maturity date of the same security.
The proceeds of the reverse repurchase agreement may not be invested in
securities whose maturity exceeds the term of the reverse repurchase agreement.
(1) Medium-term Notes: The City may invest in all corporate and depository
institution debt securities with a maximum remaining maturity of five year or less,
issued by corporations organized and operating within the United States, or by
depository institutions licensed in the United States or any state and operating
within the United States. Notes eligible for investment shall be rated "A" or better
by an NRSRO. Purchase of corporate notes may not exceed 30% of the
portfolio, and no more than 10% of the corporate notes in the portfolio may be
invested in the same corporation.
(m) Money Market Funds: Shares of beneficial interest issued by diversified
management companies that are money market funds registered with the
Securities and Exchange Commission under the Investment Company Act of
1940. To be eligible for investment these companies shall either: (i) attain the
highest ranking or highest letter and numerical rating provided by not less than two
nationally recognized statistical rating organizations, or (ii) have an investment
advisor registered or exempt from registration with the Securities and Exchange
Commission with not less than five years experience managing money market
mutual funds with assets under management in excess of five hundred million
dollars ($500,000,000). The purchase price of shares of beneficial interest
purchased shall not include any commission that these companies may charge
and shall not exceed 20 percent of the City's portfolio.
(n) Local Agency Investment Fund: The City may invest in the Local Agency
Investment Fund (LAIF) established bythe State Treasurer for the benefit of local
fi;ttachment #
agencies up to the maximum permitted under § 16429.1 of the Government Code.
Current maximum is $40 million.
(o) Time Deposits: The City may invest in non-negotiable time deposits that are
FDIC insured or fully collateralized in financial institutions located in California,
including U.S. branches of foreign banks licensed to do business in California. All
time deposits must be collateralized in accordance with the California Government
Code § 53650, et seq. Since time deposits are not liquid, no more than 25% of
the cost value of the portfolio may be invested in this category.
(p) Mortgage -Backed and Asset -Backed Securities: Any mortgage pass-through
security, collateralized mortgage obligation, mortgage-backed or other pay -
through bond, equipment lease -backed certificate, consumer receivable pass-
through certificate, or consumer receivable -backed bond of a maximum of five
years maturity. Securities eligible for investment under this subdivision shall be
issued by an issuer rated in a rating category of "AA" or its equivalent by a
nationally recognized rating service and having an "A" or higher rating for the
issuer's unsecured debt, as provided by a nationally recognized rating service.
Purchase of securities authorized by this subdivision may not exceed 20% of the
agency's surplus money that may be invested pursuant to this section.
Credit criteria listed in this section refers to the credit quality of the issuing organization at
the time the security is purchased. The maturity limits are applied at the time of purchase.
VI. INELIGIBLE INVESTMENTS
The City may only invest in those obligations authorized by this policy. The City shall not
invest any funds in inverse floaters, range notes, or interest -only strips that are derived
from a pool of mortgages, or in any security that could result in zero interest accrual if held
to maturity. However, the City may hold prohibited investments until their maturity dates.
VII. PORTFOLIO LIMITS AND DIVERSIFICATION
Maximum Investment Maturity: Unless otherwise noted within this investment
policy, the City may not invest in a security with a maturity that exceeds five years
from the date of purchase. Investments which exceed five years in maturity
require authority granted by City Council before purchase. Written authority of the
City Council must be granted specifically or as part of an investment program no
less than three months prior to the date of purchase.
Maximum Portfolio Average Maturity: The target maximum average maturity of
the City's investment portfolio shall not exceed 2.5 years to control overall
exposure to interest rate risk.
q±tcsc'rl�'s�:nf #
3. Diversification: With the exception of obligations of the United States
Government and its Agencies, no more than 10% of the portfolio may be invested
in the securities of any single issuer.
Adopted on the 15th day of October, 2008 by the Ukiah City Council.
Signed:
Douglas Crane, Mayor
8
Attest:
City Clerk
fi,�frcrrrlc:rll #
Markt`.
CITY OF UKIAH Formatted: Font: 12 pt
STATEMENT OF INVESTMENT POLICY
dune -2007 October 2008
I. PURPOSE
The purpose of this document is to establish and organize investment policies, which will
govern the investment activities of the City of Ukiah.
II. SCOPE
This investment policy covers all the City's surplus funds and investments (except
retirement funds) and investment activities under the direction of the City. Investment of
bond proceeds will be further restricted by the provisions of relevant bond documents.
The investment policies of the City of Ukiah are based on state law and prudent money
management practices. All funds will be invested in accordance with this Investment Policy
and applicable California Government Codes, including seetiert¢s 53801_ a -et _ , - Formatted: Not stnkethrough
seq.
III. OBJECTIVES
The primary objectives of the City, in order of priority, shall be:
1) Safety: Safety of principal is the foremost objective of the investment program.
Investments of the City shall be undertaken in a manner that seeks to ensure
preservation of capital in the portfolio.
2) Liquidity: The investment portfolio of the City will remain sufficiently liquid to
enable the City to meet its cash flow requirements.
3) Yield: The investment strategy of the City shall be to earn a reasonable
investment return, considering current market conditions, and within the
parameters set forth by priorities (1) and (2) above.
An adequate percentage of the portfolio shall be maintained in liquid, short-term securities
that can be converted into cash if necessary to meet forecasted disbursement
requirements. The portfolio shall also be appropriately diversified to avoid unreasonable
and avoidable risks regarding specific security types or individual financial institutions.
IV. POLICIES
1. Public Funds: It is the policy of the City of Ukiah to invest public funds in a
2.
M11.1_ rkuJ� formatted: Font: 12 M
manner which will provide the maximum safety and liquidity, while earning an Foy mw: Centered
investment return consistent with the objectives and parameters set forth by this
policy.
3. Management Responsibilities: Management responsibility for the investment
program is delegated, for a one-year period, subject to annual review and
delegation, to the City Treasurer. The City Treasurer may further delegate day-to-
day management of the investment program to a professional external investment
advisor.
4. Internal Controls: A system of internal controls shall be established and
documented in writing by the Finance Director. The controls shall be designed to
prevent losses of public funds arising from fraud, employee error,
misrepresentation of third parties, unanticipated changes in financial markets, or
imprudent actions by employees and officers of the City of Ukiah. Controls
deemed most important include: minimization of opportunities for collusion,
separation of duties, separation of transaction authority from accounting and
recordkeeping, avoidance of bearer -form securities, specific limitations regarding
securities losses and remedial actions, written confirmation of all transactions,
minimizing the number of authorized investment officials, documentation of
transactions and strategies, and proper review and approval of brokerage
accounts and investment transactions.
5. Safekeeping, Custody, and Delivery: The City's investments shall be held in
Format SWkStrikethrough
Formatted: Strikethmugh
Formatter!: Shikethmugh
Affctchment #
Ma --1. _ _ _ _ _ _ .- -- F r atted: Cent red
safekeeping, in the name of the City of Ukiah, by a third parry custodian. ram tted: F ` rz u
Investment transactions shall be executed and settled using the "delivery vs.
payment" method.
6. Reporting: The City's Investment Advisor shall present to the Investment
Oversight Committee, City Treasurer— and City Council monthly investment
reports. Required elements of the report will include type of investment, issuer,
purchase and maturity dates, rating, purchase price, par, current market value as
of the date of the report and the source of this valuation, and yield to maturity.
These reports shall include a list of all transactions during the past month.
On a quarterly basis, within 30 days following the end of the quarter, the
Investment Advisor will deliver to the City Manager, Investment Oversight
Committee, City Treasurer and City Council an investment report which will
provide data similar to the monthly report; this report will include (1) a statement
that the portfolio is in compliance with the policy or the manner in which the
portfolio is not in compliance and (ii) a statement denoting the ability of the City to
meet its expenditure requirements for the next six months, or provide an
explanation as to why sufficient money shall, or may, not be available. Deviations
from expectations shall be reported in a timely manner and shall include
recommendations for appropriate action to control adverse developments.
The Oversight Committee will meet at least once annually in order to conduct a
comprehensive review of the investment activities of the City so as to insure that
regulations are being adhered to and that strategies are being followed.
7. Conflict of Interest: In accordance with California Government Code sections
1090, at seq. and 87100, at seq., officers and employees of the City will refrain
from any activity that could conflict with the proper execution of the investment
program or which could impair their ability to make impartial investment decisions.
All investment personnel shall comply with the reporting requirements of the
Political Reform Act, to include the annual filing of Statements of Economic
Interest.
8. Return on Investment: The City's investment portfolio shall be designed to attain
a market -average rate of return through economic cycles. The Investment
Oversight Committee will measure the portfolio against an appropriate benchmark.
9. Annual Review of Policy: The Investment Advisor shall annually render to the
City Council, City Treasurer and the Investment Oversight Committee a Statement
of Investment Policy, which shall be considered at a public meeting. Any changes
in the policy shall also be considered by the City Council at a public meeting.
Markin _ - - - - _ - _ ._ formatted: Centered
Formatted: Font: 12 pt
V. AUTHORIZED INVESTMENTS
Generally, investments shall be made in the context of the ."Prudent Formattee: so- ken a 9h
Investor Standard The City is further governed by applicable California Government
Codes, including sections 53600 and, 53601 and 53626, t seq. Within the context of
these regulations, the following investments are authorized, and further limited herein:
(a) Ukiah Bonds: Bonds issued by the City of Ukiah, including bonds payable solely
out of the revenues from a revenue-producing property owned, controlled, or
operated by the City or by a department, board, agency, or authority of the City.
(b) U.S. FeaSUfieaTreasury Obligations: United States Treasury notes, bonds,
bills, or certificates of indebtedness, or those for which the full faith and credit of
the United States are pledged for payment of principal and interest.
(c) California State Obligations: Registered state warrants or treasury notes or
bonds of this state, including bonds payable solely out of the revenues from a
revenue-producing property owned, controlled, or operated by the state or by a
department, board, agency, or authority of the state.
fENLI Local Agency Obligations: Bonds, notes, warrants, or other certificates of
indebtedness of any local agency within this state, including bonds payable solely
out of the revenues from a revenue-producing property owned, controlled, or
operated by the state or by a department, board, agency, or authority of the state.
To be eligible to receive local agency deposits, a financial institution must receive
a minimum overall "satisfactory rating" for meeting the credit needs of California
Communities in its most recent evaluation.
(e Q 11 5; Federal Agency or Government Sponsored Enterprise Obligations:
Federal agency or United States government-sponsored enterprise obligations,
participations, or other instruments, including those issued by or fully guaranteed
as to principal and interest by fades Federal ageneies-Agencies or United States
O)Lql Bankers' Acceptances: Bills of exchange or time drafts issued by domestic
or foreign banks, which are eligible for purchase by the Federal Reserve System,
the short-term paper of which is rated in the highest category by a nationally
recognized statistical -rating organization (NRSRO).-. Purchases of bankers'
acceptances may not exceed 180 days maturity or 40% of the portfolio, and no
more than 10% of the portfolio may be invested in the banker's acceptance of any
one commercial bank.
(g)jh) Commercial Paper: Commercial paper of "prime" quality of the highest
ranking or of the highest letter and number rating as provided for by an NRSRO
nationally recognized statistical -rating organization. The entity that issues the
commercial paper shall meet all of the following conditions in either paragraph (1)
or paragraph (2):
(1) The entity meets the following criteria: (a) is organized and operating in
the United States as a general corporation; (b) has total assets in excess of five
hundred million dollars ($500,000,000); and (c) has debt other than commercial
paper, if any, that is rated "A" or higher by an NRSRO.
(2) The entity meets the following criteria: (a) is organized within the United
States as a special purpose corporation, trust, or limited liability company; (b) has
program -wide credit enhancements, including, but not limited to, over
collateralization, letters of credit or surety bond; and (c) has commercial paper that
is rated "A-1" or higher, or the equivalent, by an NRSRO.
Eligible commercial paper shall have a maximum maturity of 270 days.
Purchases of commercial paper may not exceed 25 percent of the City's portfolio.
The City may purchase no more than 10 percent of the outstanding commercial
paper of any single issuer. No more than 10% of the portfolio may be invested in
commercial paper of any one institution.
(14M Negotiable Certificates: Negotiable certificates of deposit or deposit notes
issued by a nationally or state -chartered bank, a state or federal savings and loan
association , or a state -licensed branch of a foreign bank provided that the senior
debt obligations of the issuing institution are rated "A" or better by -an NRSRO.
Purchases of negotiable certificates of deposit may not exceed 30% of the
portfolio, and no more than 10% of the City's portfolio may be invested in any one
financial institution.
(+)M Repurchase Agreements: The City may invest in repurchase agreements with
banks and dealers with which the City has entered into a master repurchase
agreement. The maturity of repurchase agreements shall not exceed 365 days.
The market value of securities used as collateral for repurchase agreements shall
be valued at 102%, or greater of the funds borrowed against those securities at all
times and shall be monitored daily by the investment staff. In order to conform
Attcichment P
-- - Formatted: Centered
Formatted: Font: 12 pt
nPtr+chment # 3
ailp
with provisions of the Federal Bankruptcy Code, which provide for the liquidation
of securities held as collateral for repurchase agreements, the only securities
acceptable as collateral shall be direct obligations of the United States or any
agency of the United States as described in §—Vklll nd-(e)of this oolicv.
In addition, the City may enter into repurchase agreements only with "primary
dealers" as designated by the Federal Reserve Bank of New York. All securities
underlying Repurchase Agreements must be delivered to the City's custodian
bank (delivery vs. payment) or be handled under a properly executed 'tri -party"
repurchase agreement. The market value must be recalculated each time there is
a substitution of collateral. The City or its trustee shall have a perfected first
security interest under the Uniform Commercial Code in all securities subject to
Repurchase Agreement.
WK Reverse Repurchase Agreements: The City may invest in reverse
repurchase agreements only with "primary dealers" with which the City has
entered into a master repurchase agreement contract. The City may invest in
reverse repurchase agreements with the following conditions:
Reverse repurchase agreements may be used only after prior approval of the City
Council. The City may only use reverse repurchase agreements to (1) cover a
temporary cash shortage, or (2) augment earnings. Reverse repos may not be
used to leverage the portfolio. In addition:
If a reverse repurchase agreement is authorized, it may be utilized only if the
security to be sold on a reverse repurchase agreement has been owned and fully
paid for by the City for a minimum of 30 days prior to the sale; the total of all
reverse repurchase agreements on investments owned by the City does not
exceed 20% of the portfolio; and the agreement does not exceed a term of 92
days, unless the agreement includes a written codicil guaranteeing a minimum
earning or spread for the entire period between the sale of the security using a
reverse repurchase agreement and the final maturity date of the same security.
The proceeds of the reverse repurchase agreement may not be invested in
securities whose maturity exceeds the term of the reverse repurchase agreement.
(-k4M Medium-term Notes: The City may invest in all corporate and depository
institution debt securities with a maximum remaining maturity of five year or less,
issued by corporations organized and operating within the United States, or by
depository institutions licensed in the United States or any state and operating
within the United States. Notes eligible for investment shall be rated "A" or better
by an NRSRO. Purchase of corporate notes may not exceed 30% of the
portfolio, and no more than 10% of the corporate notes in the portfolio may be
F--thd: Centered
Formatted: Font: 12 pt
Marko r_
invested in the same corporation.
49 m) Money Market Funds: Shares of beneficial interest issued by diversified
management companies that are money market funds registered with the
Securities and Exchange Commission under the Investment Company Act of
1940. To be eligible for investment these companies shall either: (i) attain the
highest ranking or highest letter and numerical rating provided by not less than two
nationally recognized statistical rating organizations, or (ii) have an investment
advisor registered or exempt from registration with the Securities and Exchange
Commission with not less than five years experience managing money market
mutual funds with assets under management in excess of five hundred million
dollars ($500,000,000). The purchase price of shares of beneficial interest
purchased shall not include any commission that these companies may charge
and shall not exceed 20 percent of the City's portfolio.
(m�(QI Local Agency investment Fund: The City may invest in the Local Agency
Investment Fund (LAIF) established by the State Treasurer for the benefit of local
agencies up to the maximum permitted under §Seetiea 16429.1 of the
Government Code. Current maximum is $40 million.
(a)Ll Time Deposits: The City may invest in non-negotiable time deposits that are
FDIC insured or fully collateralized in financial institutions located in California,
including U.S. branches of foreign banks licensed to do business in California. All
time deposits must be collateralized in accordance with the California Government
Code §seetiea 635645365o. at seq. A thA• af169°.6 by ernmi.....
Since time deposits are not
liquid, no more than 25% of the cost value of the portfolio may be invested in this
category.
(e)(p2l Mortgage -Backed and Asset -Backed Securities: Any mortgage pass-
through security, collateralized mortgage obligation, mortgage-backed or other
pay -through bond, equipment lease -backed certificate, consumer receivable pass-
through certificate, or consumer receivable -backed bond of a maximum of five
years maturity. Securities eligible for investment under this subdivision shall be
issued by an issuer rated in a rating category of "AA" or its equivalent by a
nationally recognized rating service and having an "A" or higher rating for the
issuer's unsecured debt, as provided by a nationally recognized rating service.
Purchase of securities authorized by this subdivision may not exceed 20% of the
agency's surplus money that may be invested pursuant to this section.
P:`!-chmrnt r` 3
Formatted: Centered
Formatted: Fort: 12 pt
:Markup .- ft:—:t d: Centered
Credit criteria listed in this section refers to the credit quality of the issuing organization at FamotteO' Font: 12 pt
the time the security is purchased. The maturity limits are applied at the time of purchase.
Vi. INELIGIBLE INVESTMENTS
The City may only invest in those obligations authorized by this policy. The City shall not
invest any funds in inverse floaters, range notes, or interest -only strips that are derived
from a pool of mortgages, or in any security that could result in zero interest accrual if held
to maturity. However, the City may hold prohibited investments until their maturity dates.
VII. PORTFOLIO LIMITS AND DIVERSIFICATION
1. Maximum investment Maturity: Unless otherwise noted within this investment
policy, the City may not invest in a security with a maturity that exceeds five years
from the date of purchase. Investments which exceed five years in maturity
require authority granted by City Council before purchase. Written authority of the
City Council must be granted specifically or as part of an investment program no
less than three months prior to the date of purchase.
2. Maximum Portfolio Average Maturity: The target maximum average maturity of
the City's investment portfolio shall not exceed 2.5 years to control overall
exposure to interest rate risk.
3. Diversification: With the exception of obligations of the United States
Government and its Agencies, no more than 10% of the portfolio maybe invested
in the securities of any single issuer.
Adopted on the a 15th day of dune; 20g7October. 2008 by the Ukiah City Council.
Signed:
Mari RedinDouglas Crane, Mayor
City Clerk
Attest:
CITY OF UKIAH
INVESTMENT OVERSIGHT COMMITTEE
MINUTES
CIVIC CENTER — CONFERENCE ROOM 3
300 SEMINARY AVE.
UKIAH, CA
4:00 p.m.
Wednesday, October 1, 2008
ROLL CALL
The Investment Oversight Committee met at a Regular Meeting on October 1, 2008, the
notice for which being legally noticed on, September 25, 2008. Chair Carter called the
meeting to order at 4:07 pm. Roll was taken with the following Members present: City
Treasurer Carter, Monte Hill, Councilmember Thomas, City Manager Chambers, and
Director of Finance Elton.
2. CITY TREASURER REPORT
Nancy Jones of The PFM Group reviewed the Investment Portfolio for the month of
August 2008, the City Treasurer's Report.
By Consensus, Committee received the report.
3. INVESTMENT ADVISOR'S REPORT4:08.49 PM
Report by Nancy Jones of PFM on the investment portfolio and status of the
market.
Nancy Jones of The PFM Group presented the item. Ms. Jones reviewed the City of
Ukiah Market and Portfolio Review, October 1, 2008. Recommended Action: receive
report.
By Consensus, the Committee received the report.
4. REVIEW OF CITY OF UKIAH INVESTMENT POLICY5:02:44 PM
Review of current investment policy and updates proposed by PFM.
Recommend amendments of the Investment Policy to the City Council for their
approval.
Director of Finance Elton and Treasurer Carter presented the item. Recommended
Action: approve the proposed revisions of the investment policy.
MIS Hill/Elton to approve the Recommended Action and recommend to City Council
that they approve the proposed revision of the investment policy. Motion carried by an
all AYES voice vote of the members present.
5. ADJOURNMENT
There being no further business, the meeting adjourned at 5:09 pm.
Richard Benson, Recording Secretary
JoAnne Currie, Recording Secretary
ITEM NO.: 11c
MEETING DATE: October 15, 2008
City of 7/kiah
AGENDA SUMMARY REPORT
SUBJECT: COUNCIL REVIEW AND DISCUSSION OF POTENTIAL IMPACTS OF CALIFORNIA
STATE LEGISLATION, AB32 (CALIFORNIA GLOBAL WARMING SOLUTIONS ACT OF 2006) AND
SB 375, RELATED TO GREENHOUSE GAS EMISSIONS AND LOCAL LAND USE AUTHORITY
Background: At the request of Mayor Crane, an information packet has been put together to provide the
City Council with background regarding a significant new law that has been passed by the California State
legislature, AB 32, known as the California Global Warming Solutions Act of 2006. This legislation is
complex, and has been going through a complicated process of implementation since it was passed. The
implementation process has raised numerous questions about the ultimate impact of this legislation on
businesses, governments, and citizens alike.
Council has been provided with the following documents with regard to AB 32.
• A copy of the legislation
• An AB 32 — Fact Sheet, including Timeline for implementation
• A memo from EMO Research regarding potential impacts of the legislation
• An AB 32 Implementation Group letter to the Chair of the California Air Resources Board, which
outlines concerns about the draft Scoping Plan under consideration for implementation of AB 32
requirements
Council has also been provided with a packet of information from the League of California Cities regarding
SB 375. This bill has now been signed by the Governor. This bill is related to AB 32 in that it asserts that
improved land use and transportation policy must be in place to achieve the goals of AB 32. This land use
bill impacts local land use through setting regional targets for transit and housing policies that affect local
land use policies.
Discussion: This information is being provided to the Council in order to provide background for an initial
discussion of the concerns and issues that may arise for Ukiah as a result of these state actions. Further
Continued on Page 2
Recommended Action(s): Discuss potential impacts of legislation and provide any policy direction.
Alternative Council Option(s): N/A
Citizens advised: N/A
Requested by: Mayor Douglas Crane
Prepared by: Jane Chambers, City Manager
Coordinated with:
Attachments: 1) Assembly Bill 32, 2) AB 32 Fact Sheet, 3)EMC Research Memo, 4) AB 32
Implementation Group 5) SB 375 Formal Support Position
Approvedt/Vv l �yYrw w�
ane Chambers, City Manager
Subject: AB32 and SB375 Legislation Impacts
Meeting Date: October 15, 2008
Page 2 of 2
in-depth discussion and review related to both AB 32 and SB 375 can be made by staff as required by issues
facing the city and/or as requested by the City Council.
Additional information on AB 32 has been gathered, but not included in the packet. These additional
resources are:
• Copy of Superior Court of the State of California for the County of San Bernardino of People of the
State of California vs County of San Bernardino, a court case related to AB 32 . This document is
available in the City Clerk's office.
News Release announcing landmark global warming settlement of the State's case against San
Bernardino County. This document is available in the City Clerk's office, or at
http:,I/ap.ca.gov/newsalerts/release
A copy of "The AB 32 Challenge: Reducing California's Greenhouse Gas Emissions" prepared by
the Los Angeles County Economic Development Corporation for the Southern California Leadership
Council Future Issues Committee, January 2008. This document is available in the. City Clerk's
office.
Fiscal Impact:
❑ Budgeted FY 08/09 ❑ New Appropriation Not Applicable Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addit. Appropriation Requested
The financial impacts of both AB 32 and SB 375 are not known at this time.
Assembly Bill No. 32
CHAPTER 488
An act to add Division 25.5 (commencing with Section 38500) to the
Health and Safety Code, relating to air pollution.
[Approved by Governor September 27, 2006. Filed with
Secretary of State September 27, 2006.1
LEGISLATIVE COUNSEL'S DIGEST
AB 32, Nunez. Air pollution: greenhouse gases: California Global
Warming Solutions Act of 2006.
Under existing law, the State Air Resources Board (state board), the
State Energy Resources Conservation and Development Commission
(Energy Commission), and the California Climate Action Registry all have
responsibilities with respect to the control of emissions of greenhouse
gases, as defined, and the Secretary for Environmental Protection is
required to coordinate emission reductions of greenhouse gases and
climate change activity in state government.
This bill would require the state board to adopt regulations to require the
reporting and verification of statewide greenhouse gas emissions and to
monitor and enforce compliance with this program, as specified. The bill
would require the state board to adopt a statewide greenhouse gas
emissions limit equivalent to the statewide greenhouse gas emissions
levels in 1990 to be achieved by 2020, as specified. The bill would require
the state board to adopt rules and regulations in an open public process to
achieve the maximum technologically feasible and cost-effective
greenhouse gas emission reductions, as specified. The bill would authorize
the state board to adopt market-based compliance mechanisms, as defined,
meeting specified requirements. The bill would require the state board to
monitor compliance with and enforce any rule, regulation, order, emission
limitation, emissions reduction measure, or market-based compliance
mechanism adopted by the state board, pursuant to specified provisions of
existing law. The bill would authorize the state board to adopt a schedule
of fees to be paid by regulated sources of greenhouse gas emissions, as
specified.
Because the bill would require the state board to establish emissions
limits and other requirements, the violation of which would be a crime,
this bill would create a state -mandated local program.
The California Constitution requires the state to reimburse local
agencies and school districts for certain costs mandated by the state.
Statutory provisions establish procedures for making that reimbursement.
This bill would provide that no reimbursement is required by this act for
a specified reason.
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Ch. 488 —2—
The
2—The people of the State of California do enact as follows:
SECTION 1. Division 25.5 (commencing with Section 38500) is added
to the Health and Safety Code, to read:
DIVISION 25.5. CALIFORNIA GLOBAL WARMING SOLUTIONS
ACT OF 2006
PART 1. GENERAL PROVISIONS
CHAPTER 1. TITLE OF DIVISION
38500. This division shall be known, and may be cited, as the
California Global Warming Solutions Act of 2006.
CHAPTER 2. FINDINGS AND DECLARATIONS
38501. The Legislature finds and declares all of the following:
(a) Global warming poses a serious threat to the economic well-being,
public health, natural resources, and the environment of California. The
potential adverse impacts of global warming include the exacerbation of
air quality problems, a reduction in the quality and supply of water to the
state from the Sierra snowpack, a rise in sea levels resulting in the
displacement of thousands of coastal businesses and residences, damage to
marine ecosystems and the natural environment, and an increase in the
incidences of infectious diseases, asthma, and other human health-related
problems.
(b) Global warming will have detrimental effects on some of
California's largest industries, including agriculture, wine, tourism, skiing,
recreational and commercial fishing, and forestry. It will also increase the
strain on electricity supplies necessary to meet the demand for summer
air-conditioning in the hottest parts of the state.
(c) California has long been a national and international leader on
energy conservation and environmental stewardship efforts, including the
areas of air quality protections, energy efficiency requirements, renewable
energy standards, natural resource conservation, and greenhouse gas
emission standards for passenger vehicles. The program established by this
division will continue this tradition of environmental leadership by placing
California at the forefront of national and international efforts to reduce
emissions of greenhouse gases.
(d) National and international actions are necessary to fully address the
issue of global warming. However, action taken by California to reduce
emissions of greenhouse gases will have far-reaching effects by
encouraging other states, the federal government, and other countries to
act.
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-3— Ch. 488
(e) By exercising a global leadership role, California will also position
its economy, technology centers, financial institutions, and businesses to
benefit from national and international efforts to reduce emissions of
greenhouse gases. More importantly, investing in the development of
innovative and pioneering technologies will assist California in achieving
the 2020 statewide limit on emissions of greenhouse gases established by
this division and will provide an opportunity for the state to take a global
economic and technological leadership role in reducing emissions of
greenhouse gases.
(f) It is the intent of the Legislature that the State Air Resources Board
coordinate with state agencies, as well as consult with the environmental
justice community, industry sectors, business groups, academic
institutions, environmental organizations, and other stakeholders in
implementing this division.
(g) It is the intent of the Legislature that the State Air Resources Board
consult with the Public Utilities Commission in the development of
emissions reduction measures, including limits on emissions of greenhouse
gases applied to electricity and natural gas providers regulated by the
Public Utilities Commission in order to ensure that electricity and natural
gas providers are not required to meet duplicative or inconsistent
regulatory requirements.
(h) It is the intent of the Legislature that the State Air Resources Board
design emissions reduction measures to meet the statewide emissions
limits for greenhouse gases established pursuant to this division in a
manner that minimizes costs and maximizes benefits for California's
economy, improves and modernizes California's energy infrastructure and
maintains electric system reliability, maximizes additional environmental
and economic co -benefits for California, and complements the state's
efforts to improve air quality.
(i) It is the intent of the Legislature that the Climate Action Team
established by the Governor to coordinate the efforts set forth under
Executive Order S-3-05 continue its role in coordinating overall climate
policy.
CHAPTER 3. DEFINITIONS
38505. For the purposes of this division, the following terms have the
following meanings:
(a) "Allowance" means an authorization to emit, during a specified
year, up to one ton of carbon dioxide equivalent.
(b) "Alternative compliance mechanism" means an action undertaken
by a greenhouse gas emission source that achieves the equivalent
reduction of greenhouse gas emissions over the same time period as a
direct emission reduction, and that is approved by the state board.
"Alternative compliance mechanism" includes, but is not limited to, a
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Ch. 488 —4—
flexible
4—
flexible compliance schedule, alternative control technology, a process
change, or a product substitution.
(c) "Carbon dioxide equivalent' means the amount of carbon dioxide
by weight that would produce the same global warming impact as a given
weight of another greenhouse gas, based on the best available science,
including from the Intergovernmental Panel on Climate Change.
(d) "Cost-effective" or "cost-effectiveness" means the cost per unit of
reduced emissions of greenhouse gases adjusted for its global warming
potential.
(e) "Direct emission reduction" means a greenhouse gas emission
reduction action made by a greenhouse gas emission source at that source.
(f) "Emissions reduction measure" means programs, measures,
standards, and alternative compliance mechanisms authorized pursuant to
this division, applicable to sources or categories of sources, that are
designed to reduce emissions of greenhouse gases.
(g) "Greenhouse gas" or "greenhouse gases" includes all of the
following gases: carbon dioxide, methane, nitrous oxide,
hydrofluorocarbons, perfluorocarbons, and sulfur hexaflouride.
(h) "Greenhouse gas emissions limit' means an authorization, during a
specified year, to emit up to a level of greenhouse gases specified by the
state board, expressed in tons of carbon dioxide equivalents.
(i) "Greenhouse gas emission source" or "source" means any source, or
category of sources, of greenhouse gas emissions whose emissions are at a
level of significance, as determined by the state board, that its participation
in the program established under this division will enable the state board to
effectively reduce greenhouse gas emissions and monitor compliance with
the statewide greenhouse gas emissions limit.
0) "Leakage" means a reduction in emissions of greenhouse gases
within the state that is offset by an increase in emissions of greenhouse
gases outside the state.
(k) "Market-based compliance mechanism" means either of the
following:
(1) A system of market-based declining annual aggregate emissions
limitations for sources or categories of sources that emit greenhouse gases.
(2) Greenhouse gas emissions exchanges, banking, credits, and other
transactions, governed by rules and protocols established by the state
board, that result in the same greenhouse gas emission reduction, over the
same time period, as direct compliance with a greenhouse gas emission
limit or emission reduction measure adopted by the state board pursuant to
this division.
(n "State board" means the State Air Resources Board.
(m) "Statewide greenhouse gas emissions" means the total annual
emissions of greenhouse gases in the state, including all emissions of
greenhouse gases from the generation of electricity delivered to and
consumed in California, accounting for transmission and distribution line
losses, whether the electricity is generated in state or imported. Statewide
emissions shall be expressed in tons of carbon dioxide equivalents.
M
-5— Ch. 488
(n) "Statewide greenhouse gas emissions limit' or "statewide emissions
limit' means the maximum allowable level of statewide greenhouse gas
emissions in 2020, as determined by the state board pursuant to Part 3
(commencing with Section 38850).
CHAPTER 4. ROLE OF STATE BOARD
38510. The State Air Resources Board is the state agency charged with
monitoring and regulating sources of emissions of greenhouse gases that
cause global warning in order to reduce emissions of greenhouse gases.
PART 2. MANDATORY GREENHOUSE GAS EMISSIONS
REPORTING
38530. (a) On or before January 1, 2008, the state board shall adopt
regulations to require the reporting and verification of statewide
greenhouse gas emissions and to monitor and enforce compliance with this
program.
(b) The regulations shall do all of the following:
(1) Require the monitoring and annual reporting of greenhouse gas
emissions from greenhouse gas emission sources beginning with the
sources or categories of sources that contribute the most to statewide
emissions.
(2) Account for greenhouse gas emissions from all electricity consumed
in the state, including transmission and distribution line losses from
electricity generated within the state or imported from outside the state.
This requirement applies to all retail sellers of electricity, including
load -serving entities as defined in subdivision 6) of Section 380 of the
Public Utilities Code and local publicly owned electric utilities as defined
in Section 9604 of the Public Utilities Code.
(3) Where appropriate and to the maximum extent feasible, incorporate
the standards and protocols developed by the California Climate Action
Registry, established pursuant to Chapter 6 (commencing with Section
42800) of Part 4 of Division 26. Entities that voluntarily participated in the
California Climate Action Registry prior to December 31, 2006, and have
developed a greenhouse gas emission reporting program, shall not be
required to significantly alter their reporting or verification program except
as necessary to ensure that reporting is complete and verifiable for the
purposes of compliance with this division as determined by the state
board.
(4) Ensure rigorous and consistent accounting of emissions, and
provide reporting tools and formats to ensure collection of necessary data.
(5) Ensure that greenhouse gas emission sources maintain
comprehensive records of all reported greenhouse gas emissions.
(c) The state board shall do both of the following:
89
Ch. 488 —6—
(1)
6—
(1) Periodically review and update its emission reporting requirements,
as necessary.
(2) Review existing and proposed international, federal, and state
greenhouse gas emission reporting programs and make reasonable efforts
to promote consistency among the programs established pursuant to this
part and other programs, and to streamline reporting requirements on
greenhouse gas emission sources.
PART 3. STATEWIDE GREENHOUSE GAS EMISSIONS LIMIT
38550. By January 1, 2008, the state board shall, after one or more
public workshops, with public notice, and an opportunity for all interested
parties to comment, determine what the statewide greenhouse gas
emissions level was in 1990, and approve in a public hearing, a statewide
greenhouse gas emissions limit that is equivalent to that level, to be
achieved by 2020. In order to ensure the most accurate determination
feasible, the state board shall evaluate the best available scientific,
technological, and economic information on greenhouse gas emissions to
determine the 1990 level of greenhouse gas emissions.
38551. (a) The statewide greenhouse gas emissions limit shall remain
in effect unless otherwise amended or repealed.
(b) It is the intent of the Legislature that the statewide greenhouse gas
emissions limit continue in existence and be used to maintain and continue
reductions in emissions of greenhouse gases beyond 2020.
(c) The state board shall make recommendations to the Governor and
the Legislature on how to continue reductions of greenhouse gas emissions
beyond 2020.
PART 4. GREENHOUSE GAS EMISSIONS REDUCTIONS
38560. The state board shall adopt rules and regulations in an open
public process to achieve the maximum technologically feasible and
cost-effective greenhouse gas emission reductions from sources or
categories of sources, subject to the criteria and schedules set forth in this
part.
38560.5. (a) On or before June 30, 2007, the state board shall publish
and make available to the public a list of discrete early action greenhouse
gas emission reduction measures that can be implemented prior to the
measures and limits adopted pursuant to Section 38562.
(b) On or before January 1, 2010, the state board shall adopt regulations
to implement the measures identified on the list published pursuant to
subdivision (a).
(c) The regulations adopted by the state board pursuant to this section
shall achieve the maximum technologically feasible and cost-effective
reductions in greenhouse gas emissions from those sources or categories of
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-7— Ch. 488
sources, in furtherance of achieving the statewide greenhouse gas
emissions limit.
(d) The regulations adopted pursuant to this section shall be enforceable
no later than January 1, 2010.
38561. (a) On or before January 1, 2009, the state board shall prepare
and approve a scoping plan, as that term is understood by the state board,
for achieving the maximum technologically feasible and cost-effective
reductions in greenhouse gas emissions from sources or categories of
sources of greenhouse gases by 2020 under this division. The state board
shall consult with all state agencies with jurisdiction over sources of
greenhouse gases, including the Public Utilities Commission and the State
Energy Resources Conservation and Development Commission, on all
elements of its plan that pertain to energy related matters including, but not
limited to, electrical generation, load based -standards or requirements, the
provision of reliable and affordable electrical service, petroleum refining,
and statewide fuel supplies to ensure the greenhouse gas emissions
reduction activities to be adopted and implemented by the state board are
complementary, nonduplicative, and can be implemented in an efficient
and cost-effective manner.
(b) The plan shall identify and make recommendations on direct
emission reduction measures, alternative compliance mechanisms,
market-based compliance mechanisms, and potential monetary and
nonmonetary incentives for sources and categories of sources that the state
board finds are necessary or desirable to facilitate the achievement of the
maximum feasible and cost-effective reductions of greenhouse gas
emissions by 2020.
(c) In making the determinations required by subdivision (b), the state
board shall consider all relevant information pertaining to greenhouse gas
emissions reduction programs in other states, localities, and nations,
including the northeastern states of the United States, Canada, and the
European Union.
(d) The state board shall evaluate the total potential costs and total
potential economic and noneconomic benefits of the plan for reducing
greenhouse gases to California's economy, environment, and public
health, using the best available economic models, emission estimation
techniques, and other scientific methods.
(e) In developing its plan, the state board shall take into account the
relative contribution of each source or source category to statewide
greenhouse gas emissions, and the potential for adverse effects on small
businesses, and shall recommend a de minimis threshold of greenhouse
gas emissions below which emission reduction requirements will not
apply.
(f) In developing its plan, the state board shall identify opportunities for
emission reductions measures from all verifiable and enforceable
voluntary actions, including, but not limited to, carbon sequestration
projects and best management practices.
89
Ch. 488 —8—
(g)
8—
(g) The state board shall conduct a series of public workshops to give
interested parties an opportunity to comment on the plan. The state board
shall conduct a portion of these workshops in regions of the state that have
the most significant exposure to air pollutants, including, but not limited
to, communities with minority populations, communities with low-income
populations, or both.
(h) The state board shall update its plan for achieving the maximum
technologically feasible and cost-effective reductions of greenhouse gas
emissions at least once every five years.
38562. (a) On or before January 1, 2011, the state board shall adopt
greenhouse gas emission limits and emission reduction measures by
regulation to achieve the maximum technologically feasible and
cost-effective reductions in greenhouse gas emissions in furtherance of
achieving the statewide greenhouse gas emissions limit, to become
operative beginning on January 1, 2012.
(b) In adopting regulations pursuant to this section and Part 5
(commencing with Section 38570), to the extent feasible and in
furtherance of achieving the statewide greenhouse gas emissions limit, the
state board shall do all of the following:
(1) Design the regulations, including distribution of emissions
allowances where appropriate, in a manner that is equitable, seeks to
minimize costs and maximize the total benefits to California, and
encourages early action to reduce greenhouse gas emissions.
(2) Ensure that activities undertaken to comply with the regulations do
not disproportionately impact low-income communities.
(3) Ensure that entities that have voluntarily reduced their greenhouse
gas emissions prior to the implementation of this section receive
appropriate credit for early voluntary reductions.
(4) Ensure that activities undertaken pursuant to the regulations
complement, and do not interfere with, efforts to achieve and maintain
federal and state ambient air quality standards and to reduce toxic air
contaminant emissions.
(5) Consider cost-effectiveness of these regulations.
(6) Consider overall societal benefits, including reductions in other air
pollutants, diversification of energy sources, and other benefits to the
economy, environment, and public health.
(7) Minimize the administrative burden of implementing and
complying with these regulations.
(8) Minimize leakage.
(9) Consider the significance of the contribution of each source or
category of sources to statewide emissions of greenhouse gases.
(c) In furtherance of achieving the statewide greenhouse gas emissions
limit, by January 1, 2011, the state board may adopt a regulation that
establishes a system of market-based declining annual aggregate emission
limits for sources or categories of sources that emit greenhouse gas
emissions, applicable from January 1, 2012, to December 31, 2020,
inclusive, that the state board determines will achieve the maximum
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-9— Ch. 488
technologically feasible and cost-effective reductions in greenhouse gas
emissions, in the aggregate, from those sources or categories of sources.
(d) Any regulation adopted by the state board pursuant to this part or
Part 5 (commencing with Section 38570) shall ensure all of the following:
(1) The greenhouse gas emission reductions achieved are real,
permanent, quantifiable, verifiable, and enforceable by the state board.
(2) For regulations pursuant to Part 5 (commencing with Section
38570), the reduction is in addition to any greenhouse gas emission
reduction otherwise required by law or regulation, and any other
greenhouse gas emission reduction that otherwise would occur.
(3) If applicable, the greenhouse gas emission reduction occurs over the
same time period and is equivalent in amount to any direct emission
reduction required pursuant to this division.
(e) The state board shall rely upon the best available economic and
scientific information and its assessment of existing and projected
technological capabilities when adopting the regulations required by this
section.
(f) The state board shall consult with the Public Utilities Commission in
the development of the regulations as they affect electricity and natural gas
providers in order to minimize duplicative or inconsistent regulatory
requirements.
(g) After January 1, 2011, the state board may revise regulations
adopted pursuant to this section and adopt additional regulations to further
the provisions of this division.
38563. Nothing in this division restricts the state board from adopting
greenhouse gas emission limits or emission reduction measures prior to
January 1, 2011, imposing those limits or measures prior to January 1,
2012, or providing early reduction credit where appropriate.
38564. The state board shall consult with other states, and the federal
government, and other nations to identify the most effective strategies and
methods to reduce greenhouse gases, manage greenhouse gas control
programs, and to facilitate the development of integrated and
cost-effective regional, national, and international greenhouse gas
reduction programs.
38565. The state board shall ensure that the greenhouse gas emission
reduction rules, regulations, programs, mechanisms, and incentives under
its jurisdiction, where applicable and to the extent feasible, direct public
and private investment toward the most disadvantaged communities in
California and provide an opportunity for small businesses, schools,
affordable housing associations, and other community institutions to
participate in and benefit from statewide efforts to reduce greenhouse gas
emissions.
89
Ch. 488 _10—
PART
10—
PART 5. MARKET-BASED COMPLIANCE MECHANISMS
38570. (a) The state board may include in the regulations adopted
pursuant to Section 38562 the use of market-based compliance
mechanisms to comply with the regulations.
(b) Prior to the inclusion of any market-based compliance mechanism
in the regulations, to the extent feasible and in furtherance of achieving the
statewide greenhouse gas emissions limit, the state board shall do all of the
following:
(1) Consider the potential for direct, indirect, and cumulative emission
impacts from these mechanisms, including localized impacts in
communities that are already adversely impacted by air pollution.
(2) Design any market-based compliance mechanism to prevent any
increase in the emissions of toxic air contaminants or criteria air
pollutants.
(3) Maximize additional environmental and economic benefits for
California, as appropriate.
(c) The state board shall adopt regulations governing how market-based
compliance mechanisms may be used by regulated entities subject to
greenhouse gas emission limits and mandatory emission reporting
requirements to achieve compliance with their greenhouse gas emissions
limits.
38571. The state board shall adopt methodologies for the quantification
of voluntary greenhouse gas emission reductions. The state board shall
adopt regulations to verify and enforce any voluntary greenhouse gas
emission reductions that are authorized by the state board for use to
comply with greenhouse gas emission limits established by the state board.
The adoption of methodologies is exempt from the rulemaking provisions
of the Administrative Procedure Act (Chapter 3.5 (commencing with
Section 11340) of Part l of Division 3 of Title 2 of the Government Code).
38574. Nothing in this part or Part 4 (commencing with Section 38560)
confers any authority on the state board to alter any programs administered
by other state agencies for the reduction of greenhouse gas emissions.
PART 6. ENFORCEMENT
38580. (a) The state board shall monitor compliance with and enforce
any rule, regulation, order, emission limitation, emissions reduction
measure, or market-based compliance mechanism adopted by the state
board pursuant to this division.
(b) (1) Any violation of any rule, regulation, order, emission limitation,
emissions reduction measure, or other measure adopted by the state board
pursuant to this division may be enjoined pursuant to Section 41513, and
the violation is subject to those penalties set forth in Article 3
(commencing with Section 42400) of Chapter 4 of Part 4 of, and Chapter
1.5 (commencing with Section 43025) of Part 5 of, Division 26.
89
_11— Ch. 488
(2) Any violation of any rule, regulation, order, emission limitation,
emissions reduction measure, or other measure adopted by the state board
pursuant to this division shall be deemed to result in an emission of an air
contaminant for the purposes of the penalty provisions of Article 3
(commencing with Section 42400) of Chapter 4 of Part 4 of, and Chapter
1.5 (commencing with Section 43025) of Part 5 of, Division 26.
(3) The state board may develop a method to convert a violation of any
rule, regulation, order, emission limitation, or other emissions reduction
measure adopted by the state board pursuant to this division into the
number of days in violation, where appropriate, for the purposes of the
penalty provisions of Article 3 (commencing with Section 42400) of
Chapter 4 of Part 4 of, and Chapter 1.5 (commencing with Section 43025)
of Part 5 of, Division 26.
(c) Section 42407 and subdivision (i) of Section 42410 shall not apply
to this part.
PART 7. MISCELLANEOUS PROVISIONS
38590. If the regulations adopted pursuant to Section 43018.5 do not
remain in effect, the state board shall implement alternative regulations to
control mobile sources of greenhouse gas emissions to achieve equivalent
or greater reductions.
38591. (a) The state board, by July 1, 2007, shall convene an
environmental justice advisory committee, of at least three members, to
advise it in developing the scoping plan pursuant to Section 38561 and any
other pertinent matter in implementing this division. The advisory
committee shall be comprised of representatives from communities in the
state with the most significant exposure to air pollution, including, but not
limited to, communities with minority populations or low-income
populations, or both.
(b) The state board shall appoint the advisory committee members from
nominations received from environmental justice organizations and
community groups.
(c) The state board shall provide reasonable per diem for attendance at
advisory committee meetings by advisory committee members from
nonprofit organizations.
(d) The state board shall appoint an Economic and Technology
Advancement Advisory Committee to advise the state board on activities
that will facilitate investment in and implementation of technological
research and development opportunities, including, but not limited to,
identifying new technologies, research, demonstration projects, funding
opportunities, developing state, national, and international partnerships
and technology transfer opportunities, and identifying and assessing
research and advanced technology investment and incentive opportunities
that will assist in the reduction of greenhouse gas emissions. The
committee may also advise the state board on state, regional, national, and
89
Ch. 488 -12-
international
I2 -
international economic and technological developments related to
greenhouse gas emission reductions.
38592. (a) All state agencies shall consider and implement strategies
to reduce their greenhouse gas emissions.
(b) Nothing in this division shall relieve any person, entity, or public
agency of compliance with other applicable federal, state, or local laws or
regulations, including state air and water quality requirements, and other
requirements for protecting public health or the environment.
38593. (a) Nothing in this division affects the authority of the Public
Utilities Commission.
(b) Nothing in this division affects the obligation of an electrical
corporation to provide customers with safe and reliable electric service.
38594. Nothing in this division shall limit or expand the existing
authority of any district, as defined in Section 39025.
38595. Nothing in this division shall preclude, prohibit, or restrict the
construction of any new facility or the expansion of an existing facility
subject to regulation under this division, if all applicable requirements are
met and the facility is in compliance with regulations adopted pursuant to
this division.
38596. The provisions of this division are severable. If any provision
of this division or its application is held invalid, that invalidity shall not
affect other provisions or applications that can be given effect without the
invalid provision or application.
38597. The state board may adopt by regulation, after a public
workshop, a schedule of fees to be paid by the sources of greenhouse gas
emissions regulated pursuant to this division, consistent with Section
5 700 1. The revenues collected pursuant to this section, shall be deposited
into the Air Pollution Control Fund and are available upon appropriation,
by the Legislature, for purposes of carrying out this division.
38598. (a) Nothing in this division shall limit the existing authority of
a state entity to adopt and implement greenhouse gas emissions reduction
measures.
(b) Nothing in this division shall relieve any state entity of its legal
obligations to comply with existing law or regulation.
38599. (a) In the event of extraordinary circumstances, catastrophic
events, or threat of significant economic harm, the Governor may adjust
the applicable deadlines for individual regulations, or for the state in the
aggregate, to the earliest feasible date after that deadline.
(b) The adjustment period may not exceed one year unless the
Governor makes an additional adjustment pursuant to subdivision (a).
(c) Nothing in this section affects the powers and duties established in
the California Emergency Services Act (Chapter 7 (commencing with
Section 8550) of Division 1 of Title 2 of the Government Code).
(d) The Governor shall, within 10 days of invoking subdivision (a),
provide written notification to the Legislature of the action undertaken.
SEC. 2 No reimbursement is required by this act pursuant to Section 6
of Article XIII B of the California Constitution because the only costs that
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may be incurred by a local agency or school district will be incurred
because this act creates a new crime or infraction, eliminates a crime or
infraction, or changes the penalty for a crime or infraction, within the
meaning of Section 17556 of the Government Code, or changes the
definition of a crime within the meaning of Section 6 of Article XIII B of
the California Constitution.
x
89
California
Environmental
Protection Agency
AB 32 — Fact Sheet
California Global Warming Solutions Act of 2006
Establishes first -in -the -world comprehensive program of regulatory and market mechanisms to
achieve real, quantifiable, cost-effective reductions of greenhouse gases (GHG).
Makes the Air Resources Board (ARB) responsible for monitoring and reducing GHG emissions.
Continues the existing Climate Action Team to coordinate statewide efforts.
Authorizes the Governor to invoke a safety valve in the event of extraordinary circumstances,
catastrophic events or the threat of significant economic harm, for up to 12 months at a time.
Requires ARB to:
• Adopt a list of discrete, early action measures by July 1, 2007 that can be implemented
before January 1, 2010 and adopt such measures.
• Establish a statewide GHG emissions cap for 2020, based on 1990 emissions by
January 1, 2008.
• Adopt mandatory reporting rules for significant sources of greenhouse gases by January
1, 2009.
• Adopt a plan by January 1, 2009 indicating how emission reductions will be achieved
from significant GHG sources via regulations, market mechanisms and other actions.
• Adopt regulations by January 1, 2011 to achieve the maximum technologically feasible
and cost-effective reductions in GHGs, including provisions for using both market
mechanisms and alternative compliance mechanisms.
• Convene an Environmental Justice Advisory Committee and an Economic and
Technology Advancement Advisory Committee to advise ARB.
• Ensure public notice and opportunity for comment for all ARB actions.
• Prior to imposing any mandates or authorizing market mechanisms, requires ARB to do
evaluate several factors, including but not limited to: impacts on California's economy,
the environment, and public health; equity between regulated entities; electricity
reliability, conformance with other environmental laws, and to ensure that the rules do
not disproportionately impact low-income communities.
AB 32 — Timeline
California Global Warming Solutions Act of 2006
By July 1, 2007 The State Air Resources Board (ARB) forms Environmental Justice and
By Jan 1, 2010 Early action measures take effect.
During 2010 ARB conducts series of rulemakings, after workshops and public
hearings, to adopt GHG regulations including rules governing market
mechanisms.
By Jan 1, 2011 ARB completes major rulemakings for reducing GHGs including market
mechanisms. ARB may revise the rules and adopt new ones after
1/1/2011 in furtherance of the 2020 cap.
By Jan 1, 2012 GHG rules and market mechanisms adopted by ARB take effect and are
legally enforceable.
Dec 31, 2020 Deadline for achieving 2020 GHG emissions cap.
For more information on the California Global Warming Solutions Act of 2006, please visit:
hftp'//www.arb.ca.gov/cc/cc.htm.
Economic & Technology Advancement advisory committees.
By July 1, 2007
ARB adopts list of discrete early action measures that can be adopted
and implemented before January 1, 2010.
By Jan 1, 2008
ARB adopts regulations for mandatory greenhouse gas (GHG) emissions
reporting. ARB defines 1990 emissions baseline for California (including
emissions from imported power) and adopts that as the 2020 statewide
cap.
By Jan 1, 2009
ARB adopts plan indicating how it will emission reductions will be
achieved from significant sources of GHGs via regulations, market
mechanisms and other actions
During 2009
ARB staff drafts rule language to implement its plan and holds a series of
public workshop on each measure (including market mechanisms).
By Jan 1, 2010 Early action measures take effect.
During 2010 ARB conducts series of rulemakings, after workshops and public
hearings, to adopt GHG regulations including rules governing market
mechanisms.
By Jan 1, 2011 ARB completes major rulemakings for reducing GHGs including market
mechanisms. ARB may revise the rules and adopt new ones after
1/1/2011 in furtherance of the 2020 cap.
By Jan 1, 2012 GHG rules and market mechanisms adopted by ARB take effect and are
legally enforceable.
Dec 31, 2020 Deadline for achieving 2020 GHG emissions cap.
For more information on the California Global Warming Solutions Act of 2006, please visit:
hftp'//www.arb.ca.gov/cc/cc.htm.
TO: AB 32 Implementation Group
FROM: Alex Evans; EMC Research, Inc.
RE: Executive summary of survey results
DATE: August 19, 2008
Objective
EMC Research recently conducted a telephone survey of California voters on behalf of the AB 32
Implementation Group. The goal was to measure current attitudes toward California Assembly Bill 32,
also known as the Global Warming Solutions Act, and to gauge how both positive and negative
arguments affect voter support for the bill.
Key findings
• California voters are pessimistic, and there is a high level of distrust in government in general;
• Issues related to the economy are voters' top -of -mind concerns;
• Voters are largely unaware of AB 32, but they initially support its goals. Support for the bill
significantly decreases as voters are given more information, particularly about the costs of
implementing the bill;
• Most voters say they, as consumers, will bear most of the costs associated with implementing AB
32; and
• Voters are supportive of a more market-based approach that is coordinated with other Western
states and a national climate change program.
Expanded findings
California voters are pessimistic, and there is a high level ofdistrust in government in general.
Nearly three in four (72%) voters said things in California have gotten pretty seriously off on
the wrong track, as opposed to fewer than one in five (17%) who said things are generally going
in the right direction.
Voters are skeptical that the government will act in their interests. Two thirds (66%) of voters
agreed with the statement: `9 think the state will try to underestimate the true costs of
implementing AB 32" — implying intent by the state to deceive.
Issues related to the economy are voters' top -of -mind concerns.
When asked an open-ended question about the biggest problem facing California, voters
volunteered concerns about the economy. Nearly one in five (18%) named the state budget or
budget deficit, and about one in ten named the economy in general and gas prices (12% and 9%,
respectively). These are the top three current voter concerns.
Similarly, when voters are asked about their level of concern about specific issues, economic
ones predominated. Nearly two-thirds (64%) of voters said fixing the state budget should be the
state's highest priority, and over half (56%) said the same about improving the economy and
creating jobs.
In the open-ended question, few voters (2%) named global warming or other environmental
issues, and when asked specifically how high a priority addressing global warming should be for
the state, only about one in four (26%) said it should be the highest priority.
Voters are largely unaware of AB 32, but they initially support its goals. Support for the bill significantly
decreases as voters are given more information, particularly about the costs of implementing the hill.
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MEMO
TO: AB 32 Implementation Group
FROM: Alex Evans; EMC Research, Inc.
RE: Executive summary of survey results
DATE: August 19, 2008
Objective
EMC Research recently conducted a telephone survey of California voters on behalf of the AB 32
Implementation Group. The goal was to measure current attitudes toward California Assembly Bill 32,
also known as the Global Warming Solutions Act, and to gauge how both positive and negative
arguments affect voter support for the bill.
Key findings
• California voters are pessimistic, and there is a high level of distrust in government in general;
• Issues related to the economy are voters' top -of -mind concerns;
• Voters are largely unaware of AB 32, but they initially support its goals. Support for the bill
significantly decreases as voters are given more information, particularly about the costs of
implementing the bill;
• Most voters say they, as consumers, will bear most of the costs associated with implementing AB
32; and
• Voters are supportive of a more market-based approach that is coordinated with other Western
states and a national climate change program.
Expanded findings
California voters are pessimistic, and there is a high level ofdistrust in government in general.
Nearly three in four (72%) voters said things in California have gotten pretty seriously off on
the wrong track, as opposed to fewer than one in five (17%) who said things are generally going
in the right direction.
Voters are skeptical that the government will act in their interests. Two thirds (66%) of voters
agreed with the statement: `9 think the state will try to underestimate the true costs of
implementing AB 32" — implying intent by the state to deceive.
Issues related to the economy are voters' top -of -mind concerns.
When asked an open-ended question about the biggest problem facing California, voters
volunteered concerns about the economy. Nearly one in five (18%) named the state budget or
budget deficit, and about one in ten named the economy in general and gas prices (12% and 9%,
respectively). These are the top three current voter concerns.
Similarly, when voters are asked about their level of concern about specific issues, economic
ones predominated. Nearly two-thirds (64%) of voters said fixing the state budget should be the
state's highest priority, and over half (56%) said the same about improving the economy and
creating jobs.
In the open-ended question, few voters (2%) named global warming or other environmental
issues, and when asked specifically how high a priority addressing global warming should be for
the state, only about one in four (26%) said it should be the highest priority.
Voters are largely unaware of AB 32, but they initially support its goals. Support for the bill significantly
decreases as voters are given more information, particularly about the costs of implementing the hill.
AB 32 Implementation Group
Working Toward Greenhouse Gas Emission Reductions
And Enhancing California's Competitiveness
August 6, 2008
Ms. Mary Nichols
Chair, California Air Resources Board
Via Email
Dear Ms. Nichols:
The AB 32 Implementation Group, a coalition of more than 160 organizations, has been
actively engaged in the process of implementing AB 32 to help achieve the necessary
emission reduction goals in a cost-effective and technologically feasible manner. Important
goals within AB 32 are to support a growing and healthy economy, minimize leakage and
promote innovation.
We are disappointed and concerned that the Scoping Plan is not supported by an economic
analysis that justifies its recommendations. Because of this shortcoming, and the likely high
costs of many of the approaches and measures suggested in the plan, we believe that the
state is at risk of serious economic damage if we proceed down this path. To maintain its
leadership position on climate change policies and to maintain the support of California
citizens, we must demonstrate an economically viable approach to reducing emissions and
promoting innovative technology.
The costs of AB 32 implementation will impact all aspects of our economy and the lives of all
Californians. Without a rigorous economic analysis, the scoping plan is a blank check that
will increase costs for housing, transportation, electricity, natural gas, water and consumer
products. For the long term success of AB 32, it is crucial that CARB provide consumers with
an accurate assessment of the associated costs and benefits.
California families and employers are now facing increasingly higher costs for food, fuel,
electricity, and potentially higher state, regional and local income, sales and energy taxes.
• Higher Electricity Costs: State policies already have driven electric rates higher than
the rest of the country. Thousands of families can't afford existing electricity rates,
much less the increased electric bills which will result from AB 32. A report by E-3 for
the California Public Utilities Commission estimated the costs for the 33% Renewable
Portfolio Standard alone to be $60 billion in higher ratepayer costs.'
• Higher Fuel Costs: California transportation fuel typically costs far more per gallon
than the rest of the country partly because of our state's unique gasoline and diesel
fuel formulations and high state fuel taxes. AB 32's low carbon fuel standard alone
creates risks for drivers because it could prematurely force new fuels to market
before they are commercially viable, while decreasing the supply and increasing the
cost of widely available conventional fuels.
The scoping plan also recommends an auction as a component of the market design. We
believe CARB has no legal authority to impose an auction, and even if it did, an auction
would have serious negative impacts. The auction would act like a multi -billion dollar tax on
California companies and consumers - increasing costs to consumers and taxpayers and
pushingjobs and investment away from California.
Scoping Plan Fails to Use Best Available Economic Modeling
AB 32 requires that the best available economic modeling be used to evaluate the economic
impacts of potential measures to reduce greenhouse gases. Based on the preliminary
analyses of the draft Scoping Plan and addendum, it does not appear that CARB will meet
this statutory test. The draft Scoping Plan and addendum incorrectly suggests zero or
minimal net costs for the new regulations it proposes. These overly optimistic results appear
to be based on many of the same flaws in earlier studies by the Climate Action Team and
others which report little or no costs. A report by the Brookings Institute"i in January 2007
rigorously examined these reports and found that they incorrectly calculated the true
economic costs of emission policies while overestimating offsetting savings from energy
efficiency. The report found these studies underestimated the annual costs of a California
climate change program by billions of dollars a year.
In addition, we concur with comments submitted by the Coalition on Sustainable Cement
Manufacturing that the models being employed by CARB were originally constructed from
significantly different variable structures and different geographical coverage These models
suffer from limitations that will tend to minimize the economic impacts of the Scoping Plan
regulations. CARB staff should revisit the CAT's assessment of the NRM-NEEM Model, and
explore why one of the most sophisticated economic models now available was excluded
from the results. Further, sensitivity analyses should be conducted on the current models,
understanding how modeling results can inform the calculation of cost effectiveness. Finally,
the models need to take into account the risk of leakage where a high cost regulatory
environment forces California emission sources to move to other states or countries where
they can afford to stay in business.
We look forward to evaluating CARB's economic findings when they are publicly released.
We hope the agency will use realistic cost assessments and perform a rigorous analysis to
reflect the actual price tag of the AB 32 Scoping Plan.
Finally, on page C-55 of its Scoping Plan appendices, CARB states, "California uses less
electricity per person than any other state in the nation." This is an important statement. If
we are already the lowest, CARB must remain cognizant that the amount of reductions
available in-state is also the lowest. Also, we must consider that some element of this
efficiency claim could be based on manufacturing departing the state. It is important to
clearly understand the direct causations of certain outcomes; as such, CARB must remain
vigilant in understanding the impacts of all of its policy statements.
Cost -Effectiveness Criteria
AB 32 requires that emission reduction measures maximize cost-effectiveness (cost per unit
of reduced greenhouse gas emission). In a workshop, CARB staff suggested a methodology
However, the plan appropriately identifies the opportunity for carbon capture and storage by
the forestry sector. Actively managed forests result in reduced risk and severity of wildfires,
which are a significant source of carbon emissions. Managed, healthy forests have a faster
growth rate that capture more carbon, produce wood products that store carbon, and
generate bio energy to help offset emissions from fossil fuels. In this regard, we hope the
WCI's final recommendations will ensure forests will play an active role in a future cap -and -
trade program or become potential offsets for regulated entities.
Regulatory Confusion
The Scoping Plan strongly encourages local governments to pursue their own climate
change strategies and programs, but provides little guidance to avoid duplication and
overlap. Some local agencies have stated they are already developing their own greenhouse
gas emission policies.
For example, the City of San Francisco is now considering levying its own carbon tax and the
Bay Area Air Quality Management District has adopted a fee on greenhouse gas emissions.
The BAAQMD fee, among other things, will be used to develop its own mandatory reporting
and inventory system and regional regulations to require greenhouse gas reductions. In the
case of the mandatory reporting system, the air district's reporting requirements are
different and inconsistent from those approved by CARB. These dueling reporting systems
for greenhouse gas emissions are duplicative and increase compliance costs for companies
and governments. We're concerned that this same kind of duplication and inconsistency will
occur when the Bay Area district proposes its own set of greenhouse gas reduction rules,
and when jurisdictions throughout the state pursue their own independent programs.
Furthermore, plaintiffs' attorneys, regional air districts and others are pursuing an
aggressive agenda to reduce GHG emissions through legal claims and lawsuits relying on
CEQA to identify and mitigate GHG emissions. As a result, climate change policy is being
developed through court cases, litigation settlements and other external means without
consideration of AB 32 criteria and little reference as to how these emission reduction
strategies relate to the AB 32 Scoping Plan.
Agencies enforcing their own ad-hoc climate change policies will add costs and create
regulatory confusion, weakening CARB's statewide effort. Moreover, the Scoping Plan does
not require local agency plans to meet the same cost-effectiveness, technological feasibility
and anti -leakage criteria provided for in AB 32. We urge CARB to delineate an appropriate
role for local governments and local air districts that complies with the legislatively
mandated criteria of AB 32.
Conclusion
The task of implementing AB 32 is unprecedented and of almost incomprehensible
proportions. As the Scoping Plan acknowledges: "Virtually every sector of California's
economy will play a role in reducing greenhouse gases ... Achieving these goals will involve
every sector of the state's $1.7 trillion economy and touch the lives of every Californian.""
t" r� tt F-
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1 01,i, ,
TO: California City Officials
1400 K Street, Suite 400 • Sacramento, California 95814
Phone: 916.658.8200 Fax: 916.658.8240
www.cacities.org
FROM: Jim Madaffer, President and Council President Pro Tem, San Diego
Chris McKenzie, Executive Director
SUBJECT: SB 375 (Steinberg) and the League's Formal Support Position
DATE: September 15, 2008
EXECUTIVE SUMMARY: Last year the League board opposed SB 375 (Steinberg)
unless it became a two-year bill and pledged to work with the author to reach a fair
compromise, if possible, to address our core local land use control concerns. We are
pleased to report that SB 375, as finally amended, provides an incentive -based statutory
framework for reducing the 35-40% of greenhouse gas (GHG) emissions that come from
cars and light trucks while at the same time protecting local land use authority and
providing important RHNA and CEQA reforms. Soon you will receive an in-depth
analysis of the bill from the League, but this memo explains the reasons for the board's
August 6 unanimous decision (with one abstention) to change its position and discusses
the amendments the League secured, including:
• All Local Land Use Authority Protected. Cities retain complete local control overall
land use decisions and their general plans.
• RHNA Reforms. The bill includes a new 8 -year RHNA schedule (in place of the 5 -
year schedule) for cities and counties that update their housing elements.
• Consultation on Targets. CARB issues regional greenhouse gas (GHG) targets only
after consultation with regions and local governments. [Not required under AB 32].
• Discretion for Transportation Funding Retained. The metropolitan planning
organizations (MPOs) retain discretion over the Regional Transportation Plan (RTP).
The MPO may allocate transportation dollars even when there is no feasible way for
the Sustainable Communities Strategy (SCS) within the RTP to achieve the regional
GHG target. In such circumstances, the region must develop an Alternative Planning
Strategy (APS) that is separate from the RTP, but the APS is not used to allocate
transportation funding.
• New CEQA Reforms Within A Local Control Framework. The SCS or APS,
whichever is certified as achieving the GHG goal, qualifies eligible projects for
substantial CEQA streamlining for projects that are consistent with the regional plan.
Such projects, however, must still seek local approvals, which include conformity
with the local general plan.
2006 GHG Legislation and 2007 Supreme Court Decision
In 2006 the legislature and governor approved AB 32 (Nunez), the Global Warming
Solutions Act, delegating broad authority to the California Air Resources Board (CARB)
to issue regulations to achieve major reductions in GHG emissions in all sectors of the
economy, including cars and light trucks which contribute approximately 35 - 40% of all
GHG emissions. A few months later the U.S. Supreme Court held that a similar general
statutory scheme (the Clean Air Act) should be construed to apply to GHG reduction
even though the law did not explicitly authorize a particular type of regulation. 1
This case confirmed for League attorneys that without additional legislation like SB 375,
the broad grant of authority in AB 32 would likely allow CARB to regulate in areas
traditionally reserved to local and regional agencies, including transportation and land use
planning, approvals and investments. (In fact, CARB was preparing to do so). We
subsequently learned that lawyers with the California Building Industry Association
(CBIA) had independently reached the same conclusion and that its leaders shared our
belief that local land use control could be better protected by negotiating changes to SB
375 than trying to stop it.
League Opposes SB 375 in 2007 -- Commits to "Roll Up Its Sleeves"
At its July 2007 meeting, the Board devoted three hours to discussing SB 375 and
subsequently sent Senator Steinberg a letter that shared the board's "enthusiastic support
of the purposes of SB 375," but nevertheless opposed the bill and requested that he hold
it over to the next legislative session. The letter went on to acknowledge that the bill
presented "a historic opportunity" to reduce greenhouse gas emissions and that the
League was "ready, willing and able to roll up its sleeves and get to work" on addressing
our concerns. The Senator ultimately agreed to delay action when the League, builders
and others expressed concern. The League had identified a number of outstanding issues:
• Mandatory Growth Allocations. It required Metropolitan Planning Organizations
(MPOs) to do mandatory and heavily prescribed growth allocations within the
regional transportation plan (RTP), which came to be known as "concentric circle"
planning. [Removed in final bill]
• Sweeping Resource Definitions. It contained resource definitions that included new
ambiguous terms such as "keystone" and "umbrella" species. [Removed in final bill]
• Mandatory Limits on Transportation Investments. The location of resource lands
dictated transportation investments. [Removed in final bill]
• Confusion Between State and Federal Laws. Confusion existed about the relationship
between the new "Sustainable Communities Strategy," a so-called "Supplement," and
the existing federal RTP requirements. [Resolved in final bill]
• No Role for Elected Officials. It contained no provisions for incorporating the input
of elected local officials into the Sustainable Communities Strategy who actually
make land use decisions. [Addressed in final bill]
Massachusetts v. EPA, 127 S.Ct 1438 (2007).
• Top -Down Targets. It called for a top-down process for setting GHG targets that was
unacceptable. [Changed to bottoms up process in final bill]
• Meaningless CEQA Relief. The CEQA provisions were unlikely to result in
meaningful relief of any kind. [Addressed in final bill]
• Conflict With RHNA. The new goal of encouraging infill through transportation
investments and the RTP (4 year cycle) directly conflicted with existing RHNA goals
and was on a different cycle than RHNA (5 -year cycle). [Addressed in final bill]
• Mandates Without Incentives. The bill was mandate oriented, not incentive based.
[Addressed in final bill]
• Lack of Funding. The League was concerned about a continued lack of funding tools
For infill infrastructure. [Addressed by author]
Fall 2007—Board Meets With Sen. Steinberg; CBIA Urges Action
Senator Steinberg traveled to San Jose to discuss SB 375 with the Board at its November
2007 meeting. At that time the Board renewed its commitment to negotiate with him to
address the League's local control concerns. Board members appreciated this very clear
signal of his desire to work with us in good faith to seek compromise on his legislation.
We were invited a short time later to meet with the leadership of the CBIA, and we
agreed on the importance of our mutual involvement in making SB 375 a workable,
incentive -based bill for addressing GHG emissions from cars and light trucks. We also
agreed that our failure to do so would increase the risk of serious and uninformed
regulation of local land use and transportation programs by the CARB as it worked to
implement AB 32, particularly in light of the U.S. Supreme Court decision mentioned
earlier.
From that point forward, and with the help and advice of many members of the League
board, League policy committee members, local planners, community development
directors, city managers and attorneys, the League began to develop a set of
recommendations to improve the bill. We formed a special city attorney's task force to
evaluate the proposed CEQA incentives and convened other groups to assess other
possible amendments. Throughout the process we kept the executive committee, board
and relevant policy committees updated on the amendments that were being discussed.
Summer 2008—A Proposed Compromise Addresses Our Concerns
After literally thousands of staff hours studying and negotiating this bill, the exchange of
extensive proposed amendments and careful negotiations with the author's direct
involvement along with other stakeholders (builders, affordable housing groups, counties,
COGs, planners, etc.), the bill in its amended form is significantly different:
• Mandatory Growth Allocations Eliminated. The mandatory growth allocations have
been removed and the requirement in earlier drafts that a region "identify resource
lands" has been changed to "gather and consider the best practically available
scientific information about resource lands."
• Proposed New Definitions Abandoned. The ambiguous environmental land
definitions have been clarified to be consistent with existing standards in current law
that are well understood.
• Local Involvement in Setting GHG Targets. The bill now contains a fair process for
setting regional targets that includes a statewide advisory committee with League
representation. Minimum workshops requirements in each region are imposed on
CARB.
• Local Land Use Jurisdiction Clearly Protected. Cities retain complete planning and
regulatory authority over local land use decisions. There is no requirement to amend
the local general plan to comply with the regional strategy, nor is it a precondition for
CEQA relief.
• Special Outreach to Local Elected Officials by MPO. Each MPO must adopt an
outreach process that includes workshops for local elected officials in each county.
• RHNA Extension and Consistency. The bill achieves a three-year extension of the
RHNA process (from 5 — 8 years), making it consistent with the RTP process of two
four-year cycles. This achieves a major League goal.
• Meaningful CEQA Relief The bill contains numerous, meaningful CEQA relief
provisions. Among other things, this includes relief from GHG analysis under CEQA
for residential and mixed-use projects consistent with the density, designation and
building intensity in the regional plan without any local plan changes necessary.
• Accounting for GHG Emissions. The bill contains a feasible way to account for GHG
emissions from cars and light trucks
• Incentive Based System. The bill now offers meaningful CEQA relief incentives to
reward development consistent with the regional Sustainable Communities Strategy
(SCS) rather than local mandates. Local general plans must be considered as well in
the development of the SCS.
• Ends Confusion Between RTP and Supplement. The bill explicitly removes any
connection between the "Supplement" (now called the "Alternative Planning
Strategy" which is required when a region's RTP cannot meet the regional targets)
and the RTP; i.e., the land use pattern in the Alternative Planning Strategy will not
affect or be part of the RTP or its funding.
• Funding for Infill I_nfrastructure. Senator Steinberg agreed to make written
commitments to work with League to secure additional funding for infill
infrastructure funding while he is Pro Tem of the Senate.
CLOSING
As a result of these changes, a special task force consisting of the League's Executive
Committee and the chairs of the HCED, EQ and TCPW policy committees recommended
that the League board support the bill in its special August 6 meeting. At that meeting the
board voted unanimously (with one abstention) to support SB 375, as amended. The bill
has now been approved by both the Senate and Assembly and is awaiting transmittal to
the Governor. The League has advised the Governor of its support of the legislation.
Please let us know if you have any questions. We hope to see you soon at the Annual
Conference in Long Beach.
't LEAGUE
OF CALIFORNIA 1400 K Street, Suite 400 •Sacramento, California 95814
�s _ Phone: 916.658.8200 Fax: 916.658.8240
,k r.. C I T E S www.cacities.org
To: California City Officials
From: Bill Higgins'
Legislative Representative
& Sr. Staff Attorney
Date: September 19, 2008
RE: Technical Overview of SB 375 (v 1.1)2
I. Introduction
SB 375, by Senator Darrell Steinberg, builds on the existing regional transportation
planning process (which is overseen by local elected officials with land use
responsibilities) to connect the reduction of greenhouse gas (GhG) emissions from cars
and light trucks to land use and transportation policy. In 2006, the Legislature passed AB
32—The Global Warming Solutions Act of 2006,—which requires the State of California
to reduce GhG emissions to 1990 levels no later than 2020. According to the California
Air Resources Board (CARB), in 1990 greenhouse gas emissions from automobiles and
light trucks were 108 million metric tons, but by 2004 these emissions had increased to
135 million metric tons. SB 375 asserts that "Without improved land use and
transportation policy, California will not be able to achieve the goals of AB 32." 3
AB 32 set the stage for SB 375—or at least something like it. The issue was not "if' land
use and transportation policy were going to be connected to reducing greenhouse gas
emissions but "how" and "when." The issue was not "if a governmental entity would
regulate the car and light truck sector in order to reduce greenhouse gas emissions — the
CARB already has that authority under AB 32 — but "how" and "when."
' Acknowledgement. The author acknowledges and is grateful for the very significant contributions of the
League's special counsel, Betsy Strauss, in preparing this document
2 Work in Progress Disclaimer. This memorandum is a work in progress; it is not and should not be
considered legal advice. It represents our best thinking to date on the scope and major implementation
issues related to SB 375. As additional information becomes available, we will update this document.
Readers who are aware of issues not addressed here, identify inadvertent errors, or want to make additional
comments, should contact Bill Higgins at higginsb(i&acities.ore or 916/658-8250)
' See SB 375 (2008), Section I(c) [uncodified]
Technical Overview of SB 375 (v. 1.1)
League of California Cities
Page 2
Accordingly, SB 375 has three goals: (1) to use the regional transportation planning
process to help achieve AB 32 goals; (2) to use CEQA streamlining as an incentive to
encourage residential projects which help achieve AB 32 goals to reduce Greenhouse Gas
emissions (GhGs); and (3) to coordinate the regional housing needs allocation process
with the regional transportation planning process.
To be sure, the League remains fundamentally concerned about the keeping the line as
bright as possible between regional planning and local land use authority. In the end,
however, SB 375 answers the questions "how?" and "when?" by choosing regional
agencies (controlled by cities and counties) rather than the CARB to lead the effort in this
area; and by integrating RHNA with transportation planning to allow cities and counties
to align existing mandatory housing element requirements with transportation funding.
Those cities and counties that find the CEQA streamlining provisions attractive have the
opportunity (but not the obligation) to align their planning decisions with the decisions of
the region.
II. SB 375 in Context: AB 32, CARB, and Global Warming
AB 32 granted CARB broad authority over any "source" of GhG emissions.' The
definition of "source" includes automobiles and light trucks,5 which account for more
than 30 percent of the state's GhG emissions. AB 32 authorizes the CARB to require
"participation" in CARB's program to reduce greenhouse gas emissions and to "monitor
compliance" with the statewide greenhouse gas emissions limit.6
SB 375 represents a "program" for the automobile and light truck sector.' It provides a
means for achieving the AB 32 goals for cars and light trucks. This is important to
understanding why the agreement on SB 375 was reached: SB 375 provides more
certainty for local governments and developers by framing how AB 32's reduction goal
from transportation planning for cars and light trucks will be established. It should be
noted, however, that SB 375 does not prevent CARB from adopting additional
regulations under its AB 32 authority. (However, (However, given the degree of consensus that
emerged on SB 375, such actions should be politically difficult for CARB at least for the
foreseeable future).
SB 375 requires the CARB to establish the GhG emission reduction targets for each
region (as opposed to individual cities or households) and to review the region's
° Cal. Health & Safety Code § 38560
Cal. Health & Safety Code § 38505(i)
n Cal. Health & Safety Code § 38562 and following
Cal. Health & Safety Code § 38562.
s This is because the scope of authority granted to CARB to regulate any "source" of GHG emissions is
very broad.
Technical Overview of SB 375 (v. 1.1)
League of California Cities
Page 3
determination that its plan achieves those targets. Each Metropolitan Planning
Organization (MPO) must include a sustainable communities strategy (SCS) in the
regional transportation plan that seeks to achieve targeted reductions in GhG emissions
from cars and light trucks if there is a feasible way to do so. CARB establishes the targets
for each region in accordance with the following:
CARB must take other factors into account before setting target. Before setting a
reduction target for the reduction of GhGs from cars and light trucks, CARB must
first consider the likely reductions that will result from actions to improve the fuel
efficiency of the statewide fleet and regulations relating the carbon content of fuels
(low carbon fuels). 9
• Targets are set regionally, not locally. SB 375 assures that the target to reduce GhGs
from cars and light trucks will be regional. (CARB has received many comments and
suggestions on its Scoping Plan that it should adopt targets and enforce requirement
on an agency -by -agency basis).
• Committee to advise CARE. A Regional Targets Advisory Committee, which
includes representation from the League of California Cities, California State
Association of Counties, metropolitan planning organizations, developers, planning
organizations and other stakeholder groups, will advise the Board on how to set and
enforce regional targets.
• Ezchanzoftechnical information. Before setting the targets for each region, CARB
is required to exchange technical information with the MPO for that region and with
the affected air district. The MPO may recommend a target for the region.
The CARB's role in SB 375 is limited. Although the CARB retains its broad grant of
authority to act independently under AB 32, SB 375 provides the framework for reducing
greenhouse gas emissions in the car and light truck sector through the tie between land
use and transportation planning.
Moreover, SB 375 indirectly addresses another longstanding issue: single purpose state
agencies. The League, among others, has argued that these agencies often fail to
recognize other competing state goals enforced by a different state agency. SB 375 takes
a first step to counter this problem by connecting the Regional Housing Needs Allocation
(RHNA) to the transportation planning process. As a result, SB 375 will require CARB
to look at how new climate regulations could affect state and regional transit and housing
policies; likewise, Department of Housing and Community Development (HCD) will
have to consider the effects of housing policy on state and regional efforts to address
climate change.
s Cal. Gov't Code § 65080(b)(2)(A)(iii). Citations to language in SB 375 is to the section of the code as it
proposed to be amended based on the August 22 version of SB 375 that was approved by the Assembly and
concurred with by the Senate.
Technical Overview of SB 375 (v. 1.1)
League of California Cities Page 4
III. Planning for Greenhouse Gas Emission Reduction within the RTP
Regional transportation plans have long been a part of the transportation planning horizon
in California. Federal law requires regional transportation plans (RTPs) to include a land
use allocation and requires the metropolitan planning organizations that prepare RTPs to
make a conformity finding that the Plan is consistent with the requirements of the federal
Clean Air Act. Some regions have also engaged in a regional "blueprint" process to
prepare the land use allocation.
1. The Sustainable Communities Strategy (SCS)
SB 375 integrates AB 32's goal to reduce GhG emissions into transportation planning by
requiring that a sustainable communities strategy (SCS) be added to the RTP. SB 375
recognizes that, because of the constraints of federal law and inadequate funding for
infrastructure and public transit, an SCS may not be able to achieve the region's targets.
If the metropolitan planning organization (MPO) determines that the SCS cannot achieve
the targets, then the MPO must develop an Alternative Planning Strategy (APS) (see
discussion below). The biggest single difference is that the SCS is part of the RTP and
the APS is not.
To fully understand what an SCS is—and is not—it's worth taking a step back and look
at what is required in existing regional transportation plans. RTPs are regulated by a
conglomeration of state and federal law. State law requires that an RTP include "clear,
concise policy guidance to local and state officials" regarding transportation planning.10
The federal law requires that RTPs, among other things, work toward achieving the goals
of the Clean Air Act.
One important component of the RTP for federal purposes is an estimate of a likely or
realistic development pattern for the region over the next 20 to 30 years. This estimate
informs the decision-making process for transportation funding. The forecasted growth
pattern must be based upon "current planning assumptions" to assure that the air
conformity provisions are meaningful. Put another way, if the growth pattern is not
realistic, then the accompanying policies to achieve air quality conformity relating to air
pollutants from traffic are not likely to work. If the federal government determines that
the projected growth development pattern is not realistic, it can withhold federal
transportation funding.
Like the federal Clean Air Act, SB 375 requires the growth pattern in the SCS to be based
upon the "most recent planning assumptions considering local general plans and other
factors."t t It also requires that the SCS be consistent with the federal regulations that
require a realistic growth development pattern. In addition, the SCS must consider or
address several additional factors:
10 Cal. Gov't Code § 65080(a).
� � Cal. Gov't Code § 65080)b)(2)(B).
Technical Overview of SB 375 (v. 1.1)
League of California Cities
• Consider the spheres of influence that have been adopted by the local agency
formation commission (LAFCO).12
Page 5
• Identify theeg neral location of uses, residential densities, and building intensities
within the region;
• Identify areas sufficient to house all economic segments the population of the region
over the long term planning horizon of the RTP;
• Identify areas within the region sufficient to house an eight-year projection of the
regional housing need for the region;
• Identify a transportation network to service the transportation needs of the region;
• Gather and consider the best practically available scientific information regarding
resource areas and farmland in the region (note, there is no requirement to act on this
information);
• Set a forecasted development pattern for the region, which, when integrated with the
transportation network and other transportation measures and policies, will reduce the
GhG emissions from automobiles and light trucks to achieve, if there is a feasible
way to do so, the GhG emission reduction targets approved by the state board: and
• Quantify the reduction in GhG emissions projected to be achieved by the SCS and, if
the SCS does not achieve the targeted reductions in greenhouse gas emissions, set
forth the difference between the amount that the SCS would reduce GHG emissions
and the target for the region. 13
Of all these requirements, the one that has generated, the most concern to date is the
requirement that the RTP include a development pattern which, if implemented, would
achieve the GHG emissions targets if there is a feasible way to do so. It is important to
emphasize that this development pattern must comply with federal law, which requires
that any pattern be based upon "current planning assumptions" that include the
information in local general plans and sphere of influence boundaries. If a certain type of
development pattern is unlikely to emerge from local decision-making, it will be difficult
for the regional agency to say that it reflects current planning assumptions.
In addition, the SCS will not directly affect local land use decisions. The SCS does not in
any way supersede a local general plan, local specific plan, or local zoning. SB 375 does
Cal. Gov't Code § 65080(b)(2)(F).
Cal. Gov't Code § 65080(b)(2)(G).
Technical Overview of SB 375 (v. 1.1)
League of California Cities
Page 6
not require that a local general plan, local specific plan, or local zoning be consistent with
the SCS. 14
2. The Alternative Planning Strategy (APS)
In the case where the SCS does not achieve the GhG emission reduction target, the MPO
must develop an Alternative Planning Strategy (APS). 15 The APS is a separate document
from the RTP 16 and therefore does not automatically affect the distribution of
transportation funding. The APS must identify the principal impediments to achieving the
targets within the SCS. The APS must also include a number of measures—such as
alternative development patterns, 17 infrastructure, or additional transportation measures
or policies—that, taken together, would achieve the regional target.
The APS must describe how the GHG emission reduction targets would be achieved and
why the development pattern, measures, and policies in the APS are the most practicable
choices for the achievement of the GHG targets. Like the SCS the APS does not directly
affect or supersede local land use decisions; nor does it require that a local general plan,
local specific plan, or local zoning be consistent with the APS. 18
In addition, SB 375 provides that the APS does not constitute a land use plan, policy, or
regulation and that the inconsistency of a project with an APS is not a consideration in
determining whether a project may be deemed to have an environmental effect for
purposes of the California Environmental Quality Act (CEQA).
Some have asked about the purpose of the APS: Why should an MPO spend the time to
develop an alternative planning strategy if there is no requirement to actually implement
it? The answer is two -fold. First, a general consistency with a CARB approved plan—
whether it's an SCS or APS—allows projects to qualify for the CEQA streamlining
provisions in the bill (see Part IV, below). Second, it adds a new focus for the regional
transportation planning and housing allocation: reductions in GhG emissions.
3. CARB's Role in the Approval of the SCS or APS
CAR -13's role in reviewing the SCS or APS is very limited. It can only accept or reject
the MPO's determination that the plan would, if implemented, achieve the regional GHG
14 The CEQA changes made by the bill require residential projects to be consistent with the SCS in order to
take advantage of streamlined CEQA processing.
" Cal. Gov't Code § 65080(b)(2)(H).
16 Government Code 65080(b)(2)(H).
n The development pattern must still comply with the provisions of the SCS that require consistency with
the MINA distribution and other factors.
" The CEQA changes made by the bill require residential projects to be consistent with the APS in order to
take advantage of streamlined CEQA processing.
Technical Overview of SB 375 (v. 1.1)
League of California Cities
Page 7
emission reduction target established by CARB. 19 CARB must complete its review
within 60 days. It may not issue conditional approvals or otherwise interfere in any way
with local decision-making.
In addition, the process is designed so that there will be an extended exchange of
information between the MPO and CARB about the technical methodology that the
region intends to use to estimate the GHG emissions reduction. SB 375 encourages the
MPO to work with CARB until it concludes that the technical methodology it intends to
use operates accurately. CARB must respond to such consultations in a timely manner.
This type of communication before the actual submission should reduce the chance that
CARB will find a particular plan does not achieve the regional target.
4. Setting the Regional Target for GhG Emissions
There are two questions relevant to setting the regional targets. The first is: How much
of the overall AB 32 -imposed reduction will be required from transportation planning for
cars and light trucks statewide? This amount will be set by CARB in the AB 32 Scoping
Plan, which assigns reduction targets for the 2020 goal on a sector -by -sector basis and
lays the framework for achieving that goal.
In the early draft of the Scoping Plan released in June 2008, CARB called for a reduction
of 2 million metric tons of GhG statewide (out of a total of 169 million metric tons
needed to achieve AB 32's 2020 target) .2o This amounts to approximately 1.2 percent of
the total reductions. This number is likely to go up in the final Scoping Plan, but should
remain small in proportion to total amount of GhGs generated by cars and light trucks (at
least for the 2020 target).
Once the statewide target is set, the second question is: How will it be assigned to the
individual regions? SB 375 requires CARB to set regional targets by September 30, 2010
(draft targets will be released to the regions by June 30).21 The target may be expressed in
gross tons, tons per capita, tons per household, or in,any other metric deemed appropriate
by the state board.
To assist in this process, the CARB's board appoints a Regional Targets Advisory
Committee to recommend factors and methodologies to be used for setting these
targets. 22 The committee is made up of representatives from the League of California
Cities, California State Association of Counties, MPOs, affected air districts, planners,
homebuilders, affordable housing organizations, environmental justices organizations,
and others. The committee will make its report to CARB by September 30, 2009.
19 See 65080(b)(2)(1)(ii)
20 See California Air Resources Board, Climate Change Draft Scoping Plan (June 2008 Discussion Draft),
pages 11 and 33.
21 Cal. Gov't Code § 65080(b)(2)(A).
22 Cal. Gov't Code § 65080(b)(2)(A)(i)
Technical Overview of SB 375 (v. 1.1)
League of California Cities
Page 8
In addition, prior to setting the target for the region, CARB must exchange technical
information with the MPO and affected air district. The MPO may also recommend its
own target for the region. The MPO must hold at least one public workshop within the
region after receipt of the report from the Advisory Committee. CARB shall release draft
targets for each region no later than June 30, 2010. Insetting these targets, CARB must
first consider the GhG reductions that will be achieved from improved vehicles emission
standards (overall fuel efficiency improvements), changes in fuel composition (such as
low carbon fuels) and other measures that CARB has adopted to reduce GhGs from other
emissions sources. 23
Once set, the targets must be updated every 8 years, which is consistent with the new
RHNA planning cycle and two RTP planning cycles in non -attainment areas. The board
can also, at its discretion, revise the targets every four years based on changes in fuel
efficiency, use of low carbon fuels, or other factors that CARB can take into account in
setting the target. 24 Before revising or updating the regional targets, CARB must engage
the primary stakeholders (Dept. of Transportations, MPOs, air districts, and local
governments) in a consultative process.
5. What SB 375 means for transportation funding
SB 375 requires the RTP to be internally consistent much like the internal consistency
requirement of a city or county's general plan. This means that the "action element" and
the "financial element" of the RTP must be consistent with the SCS, since the SCS is part
of the RTP. (The "action element" and the "financial element" of the RTP, however, do
not need to be consistent with the APS, since the APS is not part of the RTP.) This
means that decisions about the allocation of transportation funds must be consistent with
the SCS, its land use plan, and its transportation policies. The land use plan must be
based upon the most recent planning assumptions. These are taken in part from local city
and county general plans. As cities and counties use the CEQA streamlining in SB 375,
their planning assumptions will align more closely with those in the SCS or APS,
whichever CARB agrees would achieve the region's GhG target, if implemented .25
SB 375 makes explicit the authority that already exists in the law. MPOs already have
authority to impose policies or condition transportation funding. The Metropolitan
Transportation Commission, for example, does not fund certain types of transit projects
21 Cal. Gov't Code § 65080(b)(2)(A)(iii).
24 65080(b)(2)(A)(iv).
2s This is because the CEQA streamlining should act to change some of the projects as they are proposed to
be built by developers. Assuming that the CEQA streamlining is sufficient to motivate developers to
propose projects that are consistent with the SCS or APS, this may impact the "current planning
assumptions" for the region. Nothing requires local agencies to approve such proposals, but if local
agencies indicate a willingness to support such proposals, the projected development pattern for the region
will change accordingly.
Technical Overview of SB 375 (v. l.1)
League of California Cities
Page 9
unless they serve areas that meet minimum density standards. 26 Even without SB 375,
MPOs were likely to take additional steps in the direction of adopting policies related to
reducing GhG emissions within their RTPs planning because the California
Transportation Commission recently amended its RTP Guidelines to require that MPOs
consider GhG emissions as part of the RTP process.
It is worth noting that the decision -makers on the regional MPOs are made up wholly of
local elected officials. Accordingly, MPOs are not likely to support measures that limit
the discretion of cities and counties, particularly in those MPOs where every city and
county in the region has a seat on the MPO board. Only two regions, SCAG and MTC,
do not fit that model. SB 375 provides an exception for the SCAG region that allows for
sub -regional development of the SCS and APS, where local representation is more
broadly reflected.
6. How are Local Officials and the Public involved in Developing the SCS/APS
Once the region has its target, the question turns toward developing a regional plan to
achieve GhG reductions. SB 375 requires the following public and local official
participation processes before the plan can be adopted:
• Local Elected Oficial Workshops. MPOs must conduct at least two informational
meetings in each county within the region for local elected officials (members of the
board of supervisors and city councils) on the SCS and APS. The MPO may conduct
only one informational meeting if it is attended by representatives representing the
county and a majority of the cities representing a majority of the population in the
incorporated areas of that county.
General Public Participation. Each MPO must adopt a participation plan consistent
with the requirements of the participation plan required by federal law that includes a
broad range of stakeholder groups. These workshops must be sufficient to provide
the public with a clear understanding of the issues and policy choices. At least one
workshop shall be held in each county in the region. For counties with a population
greater than 500,000, at least three workshops shall be held. Each workshop, to the
extent practicable, shall include urban simulation computer modeling to create visual
representations of the SCS and the alternative planning strategy. The MPO must also
provide a process where members of the public can provide a single request to receive
notices, information, and updates.
Circulation of Draft SCS/APS. A draft of the SCS and APS must be circulated at
least 55 days before the adoption of the RTP.
Public Hearines. The MPO must hold at least three public hearings on the SCS and
APS in multiple county regions, and two public hearings in single county regions. To
the extent feasible, hearings should be in different parts of the region to maximize the
opportunity for participation.
26 See MTC Policy 3434 (www mtc ca gov/planniu >'smart Uowth. lod'TOD policypdt)
Technical Overview of SB 375 (v. 1.1)
League of California Cities Page 10
7 Agencies and Regions Affected by SB 375
SB 375 applies to the 17 metropolitan planning organizations (MPOs) in the state.
Together, these organizations cover 37 counties and represent almost 98 percent of the
state's population.
These include four multiple counts, including the Association of Monterey Bay
Area Governments (AMBAG - Monterey, San Benito, and Santa Cruz counties),
Metropolitan Transportation Commission (MTC - Alameda, Contra Costa, Solano,
Marin, Napa, Sonoma, San Francisco, San Mateo, an Santa Clara counties), Sacramento
Area Council of Governments (SACOG — Sacramento, Yolo, El Dorado, Placer, Yuba,
and Sutter counties) and the Southern California Association of Governments (SCAG—
Los Angeles, Ventura, San Bernardino, Riverside, Imperial, and Orange counties).
Affected single county MPOs include Butte, Fresno, Kern, Kings, Madera, San Diego,
San Joaquin, San Luis Obispo, Santa Barbara, Shasta, Stanislaus, and Tulare counties.
8. Exempt transportation projects
Transportation projects funded by the MPO must be consistent with the SCS except that
projects programmed for funding on or before December 31, 2011 are not required to be
consistent if (1) they are contained in the 2007 or 2009 Federal Statewide Transportation
Improvement Program; and (2) they are funded pursuant to Section 8879.20 of the
Government Code; or (3) were specifically listed in a ballot measure prior to December
31, 2008 approving a sales tax measure for transportation purposes. In addition, a
transportation sales tax authority need not change funding allocations approved by the
voters for categories of transportation projects in a sales tax measure adopted prior to
December 31 2010.
10. Exceptions for the SCAG region
SB 375 provides a special set of exceptions for the development of the SCS/APS within
the region of the Southern California Association of Governments (SCAG)27. Here, a
subregional council of governments and the county transportation commission may work
together to propose a SCS or APS for the subregional area. Although SCAG may still
address interregional issues in the SCS/APS, SCAG must include the subregional SCS or
APS to the extent that it is consistent with the requirements of a regional transportation
plan and federal law. SCAG is still responsible for creating an overall public participation
plan, ensuring coordination, resolving conflicts and making sure that the plan complies
with all applicable legal requirements.
n Cal. Gov't Code § 65080(b)(2)(C).
Technical Overview of SB 375 (v. 1.1)
League of California Cities Page II
11. Special Provision for the Eight San Joaquin Valley MPOs
In order to encourage regional cooperation among the 8 counties in the San Joaquin
Valley, SB 375 specifically encourages two or more counties to work together to develop
cooperative policies and develop a multiregional SCS or APS.
12. MPOs in Attainment Areas and RTPAs Not Within an MPO
There are a few counties in the state that are actually in "attainment' for air quality
purposes. Federal law requires that these regions update their RTPs at least every five
years instead of every four years (the requirement for non -attainment MPOs). In
addition, there are a number of other counties that are not included within an MPO at all.
Given that SB 375 is based on a eight year cycle that includes one RHNA planning
period and two RTP planning periods, the five year requirement would place attainment
MPOs out of sync with the non -attainment MPOs.
SB 375 solves this by allowing attainment MPOs, or a regional transportation planning
agency (RTPA) not within an MPO, to opt into an 8 year planning cycle. 28 In other
words, they may maintain their status quo with a five-year RHNA planning cycle that
may or may not be aligned with their RTP planning cycle. Or they may opt into the 8 -
year cycle upon meeting the following conditions:
• Opting to adopt a plan not less than every four years
• This election must be made prior to June 1, 2009 or at least 54 months prior to the
deadline for the adoption of housing elements for jurisdictions within the region (in
order to afford HCD with sufficient time to develop and distribute an 8 year number).
• Public hearing
13. RURAL SUSTAINABILITY
MPO or county transportation agency must consider financial incentives for cities and
counties that have resource areas or farmland. The idea is that to the extent that SB 375
drives more transportation investments to existing urban areas, some consideration
should be given to rural areas that nevertheless help address the emissions targets by not
building. An MPO or county transportation agency shall also consider financial
assistance for counties to address countywide service responsibilities in counties that
contribute towards the GhG emissions reductions targets by implementing policies for
growth to occur within their cities.
" Cal. Gov't Code § 65080(b)(2)(L).
Technical Overview of SB 375 (v. 1.1)
League of California Cities Page 12
IV. NEW CEOA EXEMPTIONS AND STREAMLINING
The EIR prepared for a RTP will consider the impact of the Plan on global warming and
the growth -inducing impacts of the Plan. SB 375's CEQA incentive eliminates the
requirement to analyze the impacts of certain residential projects on global warming and
the growth -inducing impacts of those projects when the projects, achieve the goals of
reducing greenhouse gas emissions by their proximity to transit or by their consistency
with the SCS or APS.
1. Two Types of CEQA Streamlining
SB 375 includes two types of CEQA streamlining. One is for residential projects that are
consistent with the SCS (or APS) that CARB agrees is sufficient to achieve the GhG
targets for the region if it was implemented .29 The other is for Transportation Priority
Projects (which also must be consistent with the SCS/APS). Each of these is discussed in
more detail below.
2. Projects consistent with the SCS/APS
A residential or mixed-use project which is consistent with the general use designation,
density, building intensity, and applicable policies specified for the project area in either
a SCS/APS is not required to reference, describe, or discuss (1) growth -inducing impacts;
or (2) project specific or cumulative impacts from cars and light-duty truck trips on
global warming or the regional transportation network if the project incorporates the
mitigation measures required by an applicable prior environmental document.
In addition, an environmental impact report prepared for this type of project is not
required to reference, describe, or discuss a reduced residential density alternative to
address the effects of car and light-duty truck trips generated by the project.
3. Three Types of Streamlining for Transit Priority Projects
SB 375 amends CEQA in three ways for "transit priority projects" (or TPPs). A TPP is a
new type of project created by SB 375 that must meet the three requirements: (1):
contains at least 50% residential use; commercial use, if any, must have floor area ratio
(FAR) of not less than 0.75; (2) have a minimum net density of 20 units per acre; and (3)
be located within one-half mile of a major transit stop or high quality transit corridor
included in a RTP .30
Total CEQA Exemption for a Sub -Set ofTPPs. A TPP is exempt from CEQA if it
complies with a long list of criteria including the following:
— Not more than 8 acres and not more than 200 residential units
29 Cal. Gov't Code § 65080(b)(2)(1)
30 "Major transit stop" is defined at Section 21064.3 of Public Resources Code and in SB 375 in Section
21155(b). "High quality transit corridor is defined in SB 375 in Section 21155(b).
Technical Overview of SB 375 (v. 1.1)
League of California Cities
— Can be served by existing utilities
— Does not have a significant effect on historical resources
Page 13
— Buildings are 15% more energy efficient than required and buildings and
landscaping is designed to achieve 25 percent less water usage
— Provides EITHER a minimum of 5 acres per 1,000 residents of open space,
OR 20 % housing for moderate income, or 10% housing for low income, or
5% housing for very low income (or in lieu fees sufficient to result in the
development of an equivalent amount of units).''
TPP: Sustainable Communities Environmental Assessment. A TPP that does not
qualify for a complete exemption from CEQA may nevertheless qualify for a
sustainable communities environmental assessment (SCEA) if the project
incorporates all feasible mitigation measures, performance standards, or criteria from
prior applicable environmental impact reports. A SCEA is similar to a negative
declaration in that the lead agency must find that all potentially significant or
significant effects of the project have been identified, analyzed and mitigated to a
level of insignificance. There are four significant differences:
— Cumulative effects of the project that have been addressed and mitigated in
prior environmental impacts need not be treated as cumulatively considerable.
— Growth -inducing impacts of the project are not required to be referenced,
described or discussed.
— Project specific or cumulative impacts from cars and light duty truck trips on
global warming or the regional transportation network need not be referenced
described or discussed.
A SCEA is reviewed under the "substantial evidence" standard. The intent of the
author was to eliminate the "fair argument' test as the standard of review for a
sustainable communities environmental assessment.
Transit Priority Projects — Traffic Mitigation Measures. SB 375 also authorizes the
adoption of traffic mitigation measures that apply to transit priority projects. These
measures may include requirements for the installation of traffic control
improvements, street or road improvements, transit passes for future residents, or
other measures that will avoid or mitigate the traffic impacts of transit priority
projects. A TPP does not need to comply with any additional mitigation measures for
the traffic impacts of that project on streets, highways, intersections, or mass transit if
traffic mitigation measures have been adopted.
" This is a partial listing of the criteria.
Technical Overview of SB 375 (v. 1.1)
League of California Cities Page 14
V. Changes to the Housing Element Law
Before SB 375, federal and state law ignored the fact that in most areas in California,
regional transportation plans and regional housing allocation plans are prepared by the
same regional organization. Conflicting deadlines policies have historically caused a
disconnect between regional transportation planning and regional housing policy. SB
375 eliminate this disconnection by requiring the RTP to plan for the RHNA and by
requiring the RHNA plan to be consistent with the projected development pattern used in
the RTP.
This will make two significant changes in this regard. First, cities and counties in Clean
Air Act non -attainment regions will have an 8 -year planning period '32 which means that
the housing element must be updated every 8 years rather than every 5 years.
Second, cities' and counties' RHNA will change because consistency between the
regional housing needs allocation plan and the RTP means that the concept of "fair share"
will change. Under existing law, the COG adopts the regional housing allocation plan.
The plan distributes to each city and to each county its fair share of the regional housing
need.33 Under SB 375 the plan must be consistent with the development pattern included
in the SCS (although each jurisdiction still must receive an allocation).34 In trying to
encourage a growth development pattern for residential housing that would reduce GhGs,
SB 375 had to address the potential conflicts with the existing RHNA and housing
element goals and process.
1. Establishing an Eight Year Planning Period in Non -Attainment Regions
Local governments within a region classified as "non -attainment" under the Clean Air
Act and local governments within a region that has elected 35 to adopt a regional
transportation plan every four years are required to revise their housing element every
eight years (instead of the current 5 years). 6 All other local governments remain on the
five-year schedule (see "12. MPOs in Attainment Areas and RTPAs Not Within an MPO"
on page 11).
32 SB 375 allows attainment regions to elect to prepare an RTP every four years which will then mean that
cities and counties in that region to have an 8 -year planning period.
33 SB 375 changes the methodology that HCD uses to calculate the existing and projected regional need.
This number must now reflect "the achievement of a feasible balance between jobs and housing within the
region using the regional employment projects in the applicable regional transportation plan" Cal. Gov't
Code § 65584.01(d).
34 See Cal, Gov't Code § 65584.04(i)..
" Cal. Gov't Code § 65080(b)(2)(L).
16 See Cal. Gov't Code §§ 65588(b). and (e)(7)
Technical Overview of SB 375 (v. 1.1)
League of California Cities
2. When the Eight Year Planning Period Starts
Page 15
Local governments in non -attainment areas are required to adopt their fifth revision of the
housing element no later than 18 months after the adoption of the first RTP adopted after
September 30, 2010. Local governments that have elected to adopt the RTP every four
years are required to adopt their next housing element 18 months after the adoption of the
first regional transportation plan following the election. All local governments within
SANDAG are required to adopt their fifth revision no more than 5 years from the fourth
revision and their sixth revision no later than 18 months after adoption of the first RTP
adopted after the fifth revision due date.
3. Timeline for RHNA Allocation and the Housing Element
In areas where the 8 -year planning period applies, the MPO will allocate the RHNA
number to the individual cities and counties at approximately the same time it adopts the
RTP (which includes the requirement that the SCS must accommodate the 8 year RHNA
allocation). Once the city receives its RHNA allocation, it has 18 months to prepare its
housing element and submit it to the Department of Housing and Community
Development (HCD).
All local governments within the jurisdiction of an MPO, except those within the San
Diego Association of Governments, shall adopt its next housing element 18 months after
adoption of the first RTP that is adopted after September 30, 2010.
4. Consequence of Failing to Submit a Timely Housing Element
Local agencies that fail to submit a housing element to HCD within the 18 month
timeline fall out of the 8 year housing element cycle and must submit their housing
element every four years to HCD .37 These agencies must still complete their zoning
within three years and 120 days of the deadline for adoption of the housing element of or
be subject to the sanctions provision described below. 39
5. Timeline to Re -Zone Sites to Meet RHNA Need
Each housing element includes an inventory that identifies sites to accommodate the
jurisdiction's RHNA. Jurisdictions with an eight-year housing element must rezone sites
to accommodate that portion of the RHNA not accommodated in the inventory no later
than three years after the date the housing element is adopted or the date that is 90 days
after receipt of the department's final comments, whichever is earlier. 39
Rezoning of the sites includes adoption of minimum density and development standards.
A local agency that cannot meet the 3 -year requirement may be eligible for a 1 -year
3' Cal. Gov't Code § 65588(b)
3a Cal. Gov't Code § 65583(c)(1)(A)
9 Cal. Gov't Code § 65583(c)(1)(A).
Technical Overview of SB 375 (v. 1.1)
League of California Cities
Page 16
extension if it can prove that it has completed 75 percent of its zoning requirement and
was unable to rezone for one of the following reasons: (1) because of an action or
inaction beyond the control of the local agency, (2) because of infrastructure deficiencies
due to fiscal or regulatory restraints, (3) because it must undertake a major revision to its
general plan in order to accommodate the housing related policies of an SCS or APS .40
6. Scheduling Actions Required by the Housing Element Program
Current law also requires a housing element to include a program of actions that the local
agency intends to undertake during the planning period to encourage that the needs of all
economic segments of the community will be met. SB 375 requires local agencies to
develop a schedule and timeline for implementation as to when specific actions will have
"beneficial impacts" within the planning period. 41
7. Public Hearing for HCD Annual Report.
Local governments must now hold a public hearing and provide a annual report on the
progress made during the year on the programs within the housing element. This
requirement to make this report on an official form approved by HCD has been in the law
since 1995, but has not been officially applicable because HCD has not yet finalized the
form under the administrative rulemaking process 42.
8. Extension of Anti -NIMBY for Affordable Housing Projects
SB 375 extends a strict anti -NIMBY law protection (now called the Housing
Accountability Act) for housing development projects, which are defined as projects
where at least 49 percent of the units are affordable to families of lower- income
households. 43 (In most circumstances, a development that meets the 49 percent threshold
is a development where 100 percent of the units are affordable to lower-income
households.),
The new anti -NIMBY provision applies to an agency's failure to zone a site for low- and
very low-income households within the three year time limit (four years if an agency
qualifies for an extension). If an affordable project is proposed on that site and the
project complies with applicable, objective general plan and zoning standards, including
design review standards, then the agency may not disapprove the project, nor require a
conditional use permit, planned unit development permit, or other discretionary permit, or
impose a condition that would render the project infeasible, unless the project would have
a specific, adverse impact upon the public health or safety and there is no feasible method
to satisfactorily mitigate or avoid the adverse impact.
d0 Cal. Gov't Code § 65583(f).
41 Cal. Gov't Code § 65583(c);
41 Cal. Gov't Code § 65400(a)(2)(B).
" Cal. Gov't Code § 65583(g)
Technical Overview of SB 375 (v. 1.1)
League of California Cities
9. Potential "Sanctions" for Failing to Meet Zoning Timeline
Page 17
Any interested person may bring an action to compel compliance with the zoning
deadline and requirements for the new 8 -year housing element .44 If a court finds that a
local agency failed to complete the rezoning, the court is required to issue an order or
judgment, after considering the equities of the circumstances presented by all parties,
compelling the local government to complete the rezoning within 60 days or the earliest
time consistent with public hearing notice requirements in existence at the time the action
was filed. The court shall retain jurisdiction to ensure that its order or judgment is carried
out. If the court determines that its order or judgment is not carried out, the court is
required to issue further orders to ensure compliance and may impose sanctions on the
local agency45, but must consider the equities presented by all affected parties before
doing so.
10. Adoption or Self Certification of Housing Element Remains the Same.
Although SB 375 changed the housing element planning period from 5 years to 8 years
for some jurisdictions, and added time frames for completing certain actions which must
be taken during the planning period, SB 375 did not change either the way in which the
housing element is adopted except to the extent that the regional housing allocation plan
must be consistent with the SCS. The RHNA process remains itself. Self -certification of
the housing element remains an option (and triggers the three year requirement to zone).—
SB 375 did nothing to alleviate the struggle that some cities and counties face in trying to
plan for their entire RHNA except that HCD review of the housing element will occur
less frequently for jurisdictions that move to an 8 year planning period.
44 Cal. Gov't Code § 65587.
45 This provision is similar to the requirement to file an annual housing element report on form approved
through the state rulemaking process. See Cal. Gov't Code § 65400(a)(2)(B). A local agency that fails to
file such a report is subject to sanctions. Most agencies are not familiar with this provision, however,
because HCD has not yet formally adopted the forms that would trigger this requirement (though a draft of
such a form is posted on the HCD website—it has not yet been formally approved).
Technical Overview of SB 375 (v. 1.1)
League of California Cities
KEY DATES IN THE IMPLEMENTATION OF SB 375
Page 18
December 31, 2008* Projects specifically listed on a local ballot measure prior
W -this date are exempt from the requirement to be
`consistent with the SCS
January 1, 2009 GARB adopts Scoping Plan, which will include the total
reduction of carbon in million metric tons from
transportation planning
January 31, 2009 CARB shall appoint a Regional Targets Advisory
Committee (RTAC) to recommend factors to be
considered and methodologies to be used for setting
reduction targets
June 1, 2009 MPOs in attainment areas and Regional Transportation
Planning Agencies not within an MPO may elect to opt
into the 8 year planning cycle.
September 30, 2009 RTAC must report its recommendations to the CARB
June 30, 2010 CARB must provide draft targets for each region to
review
September 30, 2010 CARB must provide each affected region with a GHG
emissions reductions target.
October 1, 2010 Beginning this date, MPOs updating their RTP will begin
8 year planning cycle that includes SCS -APS and
alignment for the RHNA process.
December 31, 2010* Transportation sales tax authorities need not change
allocations approved by voters for categories of projects in
a sales tax measure approved by voters prior to this date.
December 31, 2011 Federal Statewide Transportation Improvement Projects
programmed before this date are exempt from the
requirement to be consistent with the SCS
* A project category is different from a specifically listed project insofar as a local initiative may
authorize funding for a certain type of improvement without specking a specific location.
Technical Overview of SB 375 (v. 1.1)
League of California Cities
NEW RTP - RHA PLANNING CYCLE
(Highlighted, underlined provisions indicates new law. Plain text represents current law).
Page 19
RTP PROCESS
• HCD consults with COG regarding assumptions and tnedrodology to
• -WO begins forecast process for RTP including involvement of
be used to determine housing needs
timed stakebolder groups..
COG Develops Rogional Growth Forecast
MPO holds informational meetings for local elected officials
COG conducts survey of its member jurisdictions
MPO circulates a draft SCS, and possibly a draft APS if needed, at
HCD gives regional housing number to COGS
-1
least 55 days prior to final adoption
COG develops methodology for distributing RHNA consistent with
MPO quantifies the reduced GhG emissions from SCS or APS
development pattern in SCS
MPO holds public hearings
SCS is approved by MPO_ APS may also he appMved
CARB agrees or disagrees with MPO's assessment that SCS or APS
would, if implemented, achieve the GhO tare et
COG distributes draft RHNA allocation consistent with SC& every
0
MPO adopts RTP that includes the SCS
agency must within SCS must get some of the housing allocation
First six months, agencies may request COG reconsider allocation
Transportation investments are consistent with forecasted
and file subsequent appeal
development pattern in SCS
Local agency starts drafting housing element
.Projects that are consistent with the GARB approved APS/SCS are
Final RHNA allocation adopted by COG at months
eligible for CEQA exemption and streamlining provisions
Housing element due to HCD 18 months after local agency receives
MPO reviews and updates forecasts and assumptions in RTP
.(including SCS) for second RTP cycle
RHNA allocation (one year after final RHNA)
Local agency must adopt housing element 120 days after stamtory
1 to 3
deadline to HCD to avoid a 4 year cycle:
90 days after receiving final comments on housing element from
HCD, or date housing element adopted by local agency. 3 year time
period to complete zoning of sites not within inventory begins
Annual housing report with bearing to discuss
Deadline to complete zoning of sites not within inventory if no
4
MPO submits RTP that is consistent with the RHNA allocation four
.years earlier..
extension applies: Failure to meet timeline can trieeer court -imposed
sanctions and new anti -NIMBY remedy
New Anti -NIMBY provision applies to affordable housing proiects
on sites_ designated in the element program to be zoned at densities
consistent with affordable housing (the "Mullin densities") but not
Yet zoned
Local agencies that did not file a timely housing element in year one
$
-
must file another housing element that covers Years 5 through 8 of
the planning period
Local agencies that qualified for a one year extension are required to
complete their zoning of sites not in inventory.
HCD provides MPO with regional number for next 8 year cycle;
6
COGS begins forecast for next RTP planning cycle
COG begins process of developing next SCS/APS
If agency has not zoned adequate sites in previous planning period,
Possible `Analysis Year" —Fed togs require MPOs to include
zone or rezone in I" year of planning period unaccommodated
"analysis years" within RTP forecast period to take a hard look at its
portion of RHNA from previous period
8
assumptions. The first analysis year is 5 to 10 years out. The 8 year
RHNA cycle makes the 81h year a good analysis year for the fed regs.
Technical Overview of SB 375 (v. 1.1)
League of California Cities
KEY LEAGUE AMENDMENTS TO SB 375
Page 20
Over the course of the SB 375 negotiations, the League identified a number of key amendments
it required in order for the board to consider supporting it. This table summarizes many of those
issues and explains the resulting outcome of the negotiations.
Issues
Restrictions on
S13 37-5
March 24, 2008 Version
Transportation investments within the
S13375
Final N ersion
The requirement for the SCS to identify resource lands is
Transportation
RTP were based upon a set of
gone. Local officials on MPO boards retain discretion
Funding?
assumptions about resource lands that
over the funding within RTP. If the SCS cannot achieve
did not necessarily reflect the content
the regional GhG target, the region must create an APS
of local general plans.
that could achieve the GhG target. But the APS is not
part of the RTP. Funding for projects must be consistent
with the SCS, but not necessarily the APS.
Meaningful CEQA
CEQA provisions had several
Contains two forms of CEQA relief. The first exempts
Relief?
preconditions that made it unlikely that
residential projects from reviewing the impacts related to
they would broadly applied
cars and light trucks on projects that are consistent with a
plan to reduce GhGs from that source. The second is for
defined infill projects near transit choices.
Mandatory Growth
Required MPOs to do mandatory and
Mandatory growth management has been removed and
Allocations in SCS
heavily prescribed growth management
the requirement in earlier drafts that a region "identify
of Regional
within the regional transportation plan
resource lands" has been changed to "gather and consider
Transportation
(RTP), which came to be known as
the best practically available scientific information about
Plan?
"concentric circle" planning
resource lands."
Sweeping Resource
Resource definitions included new
The ambiguous environmental land definitions have been
Land Definitions?
ambiguous teens.
clarified to be consistent with current law.
Role for local
None
MPO must adopt an outreach process that includes
officials in
workshops for local elected officials in each county.
developing SCS?
Local Participation
Called for a top-down process for
Bill now contains a fair process for setting regional
Setting Regional
setting GHG targets that was
targets that includes a statewide advisory committee with
GhG Reduction
unacceptable
League,representation. CARB must hold workshops
Targets?
requirements in each region.
Confusion between
It was unclear how the new
Connection between the "Supplement" (now called the
existing federal laws
"Supplement," (now the APS) and the
"Alternative Planning Strategy or APS)" which is
and SB 375?
existing federal RTP requirements were
required when a region's RTP cannot meet the regional
related to each other.
targets) and the RTP; i.e., the land use pattern in the
Alternative Planning Strategy will not affect or be part of
the RTP or its funding.
RHNA Consistency
The new goal of encouraging infill
The bill achieves a three-year extension of the RHNA
and Extension?
through transportation investments and
process (from 5 — 8 years), making it consistent with the
the RTP (4 year cycle) directly
RTP process of two four-year cycles. This achieves a
conflicted with existing RHNA fair
major League goal.
share goals (5 -year cycle).
City of 'Zjkiah
ITEM NO.: 11d
MEETING DATE:
AGENDA SUMMARY REPORT
October 15, 2008
SUBJECT: DISCUSSION AND POSSIBLE DIRECTION TO THE CITY ATTORNEY REGARDING
RESALE OF WATER AND SEWER UTILITY SERVICES.
Background: Water and sewer services are billed by the City to the party responsible for the master water
meter. The water bill is based on a single charge per master water meter based on the water pipe diameter
plus a consumption charge per unit of water consumed. Each one hundred cubic feet (hcf) of water used is
charged as one unit. The current charge is a fixed monthly minimum ($14.94 for a 3/4 inch diameter
water line) plus $1.20 per unit of water consumed.
Sewer rates are different for residential and commercial users. Five or more residential units on a master
water meter are classified as a commercial user for sewer billing purposes. Residential rates are based
partly on a fixed monthly minimum fee and partly on usage. Commercial rates are based entirely on usage.
Four or fewer residential units on a master water meter are billed for sewer at a residential rate. The
residential rate is based on a monthly minimum fee of $41.31 plus a usage fee of $1.62 per unit of
water consumed as per the February bill. Five or more residential units on a master meter are billed at the
low strength commercial rate which is currently $6.48 per unit of water consumed as per the February bill.
The February bill is used to calculate sewer rates because it is assumed there will be minimal outside water
use and most water consumed in January and February will enter the sewer system.
Currently, at least one mobile home park has installed individual water meters and is billing the park
residents the monthly minimum charges that would be charged to four or fewer residential units on a master
meter. Questions have been raised by the park residents who are now paying monthly minimum fees of
$14.94 for water and $41.31 for sewer, plus usage fees for both water and sewer. The park is
charged a monthly minimum fee based on the diameter of the water pipe plus the usage fee of $1.20 per
unit of water consumed. For example, a two inch water pipe would be billed at $72.93 plus $1.20 for unit of
water consumed. The park is not billed a monthly minimum for sewer but is billed at the low strength
commercial rate of $6.48 per unit of water consumed as per the February bill.
Discussion: Questions have arisen because it appears the rates billed by the park to the residents for
sewer and water are different than the rates billed to the park by the City. It appears the park is billing the
Continued on Page 2
Recommended Action(s): Discuss the issue and provide direction.
Alternative Council Option(s): N/A
Citizens advised: N/A
Requested by: Councilmember McCowen
Prepared by: John McCowen, Councilmember
Coordinated with: Jane Chambers, City Manager and Gordon Elton, Finance Director
Approved:
Jany,,Chambers, City Manager'
Subject:
Meeting Date:
Page 2 of 2
residents by applying the residential rate which results in the residents being charged minimum fees for both
water and sewer. In theory, if the park residents used the projected average of 8.5 units of water for the
February billing, the total charges to the residents would equal the charges billed to the park by the City. In
practice, it is unlikely that usage by the park residents exactly matches the projected average use. If usage
does not equal the projected average, billing at a
different rate structure may result in the park residents paying either more or less than if they were
individually billed at the same rate the City bills to the park.
Councilmember McCowen has requested that this item be placed on the agenda for Council discussion and
direction. Based on preliminary investigations it seems clear the park has the right to install meters and to
pass utility charges through to the residents. The City may have the authority to adopt an ordinance to
insure the utility services are resold to the residents at a rate directly comparable to the rate the City
charges the park.
Fiscal Impact:
Budgeted FY 08/09 New Appropriation I Not Applicable
Amount Budgeted Source of Funds (title and #) Account Number
❑ Budget Amendment Required
Addit. Appropriation Requested
ITEM NO.: 11 e
MEETING DATE: October 15, 2008
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION AUTHORIZING EXAMINATION OF SALES AND
USE TAX RECORDS.
Background: Government Financial Strategies Inc. is working with the Ad Hoc Committee of the
County and City to achieve a sales tax sharing agreement. As part of this work, City sales and use
tax data is needed.
The City adopted a Uniform Local Sales and Use Tax Ordinance (Ord. 511 in 1956) whereby in
Section 1702 the City contracts with the State Board of Equalization to perform all functions
incident to the administration and operation of the sales and use tax ordinance.
Discussion: A resolution is required to allow the State Board of Equalization the authority to
release use and sales tax information for the City. This information is necessary to provide the
data needed upon which to base a sales tax sharing agreement.
Staff requests Council's adoption of the attached resolution (Attachment 1) authorizing examination
of the City's sales and use tax records by an authorized representative for the City.
Fiscal Impact:
❑ Budgeted FY 08/09 F1 New Appropriation ❑X
Amount Budgeted Source of Funds (title and #)
Not Applicable F-1 Budget Amendment Required
Account Number Addit. Appropriation Requested
Recommended Action(s): Adopt Resolution Authorizing the Examination of Sales and Use Tax
Records by Authorized Representatives of the City.
Alternative Council Option(s): Provide alternative direction to Staff.
Citizens advised:
N/A
Requested by:
Jane Chambers, City Manager
Prepared by:
Jane Chambers, City Manager
Coordinated with:
Attachments:
1 — Resolution
Approved:
Jar—ambers, City Manager
Attachment 1
RESOLUTION NO. 2008 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
AUTHORIZING EXAMINATION OF SALES AND TAX RECORDS
WHEREAS, pursuant to City of Ukiah Municipal Code, Chapter 8, Sales and Use
Tax, Section 1702, (Ordinance 511 §3 adopted 1956), the City of Ukiah entered
into a contract with the State Board of Equalization to perform all functions incident
to the administration and collection of local sales and use taxes; and
WHEREAS, the City Council of the City of Ukiah deems it desirable and necessary
for authorized representatives of the City to examine confidential sales and use tax
records of the State Board of Equalization pertaining to sales and use taxes
collected by the Board for the City pursuant to that contract; and
WHEREAS, Section 7056 of the California Revenue and Taxation Code sets forth
certain requirements and conditions for the disclosure of Board records, and
establishes criminal penalties for the unlawful disclosure of information contained
in, or derived from, the sales and use tax records of the Board;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF UKIAH HEREBY
RESOLVES AS FOLLOWS:
Section 1. That the Finance Director, or other officer or employee of the City
designated in writing by the City Manager to the State Board of Equalization
(hereafter referred to as Board), is hereby appointed to represent the City with
authority to examine sales and use tax records of the Board pertaining to sales and
use taxes collected for the City by the Board pursuant to the contract between the
City and the Board. The information obtained by examination of Board records
shall be used only for purposes related to the collection of City sales and use taxes
by the Board pursuant to that contract.
Section 2. That Government Financial Strategies Inc. is hereby designated to
examine the sales and use tax records of the Board pertaining to sales and use
taxes collected for the City by the Board. The person or entity designated by this
section meets all of the following conditions:
a) has an existing contract with the City to examine those sales and use tax
records;
b) is required by that contract to disclose information contained in, or derived
from, those sales and use tax records only to the officer or employee
authorized under Section 1 of this resolution to examine the information.
c) is prohibited by that contract from performing consulting services for a
retailer during the term of that contract; and
d) is prohibited by that contract from retaining the information contained in, or
derived from those sales and use tax records, after that contract has
expired.
The information obtained by examination of Board records shall be used only for
purposes related to the collection of City sales and use taxes by the Board
pursuant to the contract between the City and the Board.
Introduced, approved and adopted this 15th day of October, 2008.
ATTEST: (s)
City Clerk
I
(s)
Mayor
City Clerk of the City of Ukiah, California, DO
HEREBY CERTIFY that the foregoing resolution was duly introduced, approved
and adopted by the City Council of the City of Ukiah, at a regular meeting of said
Council held on the 15th day of October, 2008, by the following roll call vote:
Ayes:
Noes:
r_I:Ma,
(s)
City Clerk
ITEM NO.: 11f
MEETING DATE: October 15, 2008
AGENDA SUMMARY REPORT
SUBJECT: AWARD OF BID TO ROBERTS MECHANICAL AND ELECTRICAL, INC. IN THE
AMOUNT OF $50,698 FOR THE PURCHASE OF HIGH EFFICIENCY HEATING
AND AIR CONDITIONING UNITS FOR THE GRACE HUDSON MUSEUM AND
APPROVAL OF A CORRESPONDING BUDGET AMENDMENT
Background: The heating and air conditioning system for the Grace Hudson Museum is a series of split
units each consisting of an indoor air handler and an outdoor heat pump. The outdoor heat pump
component of each unit is easily accessible from outside of the building while the indoor air handler
components of each unit are in the attic within the building. For over 20 years, the system has been reliable
and relatively easy to maintain.
Approximately a year ago, the heat pump components of three of the units began to fail and staff issued a
request for bids to replace the outdoor components. Shortly after award of bid, the contractor recognized
compatibility issues with the new heat pumps and the older air handler components. After a detailed
inspection of the older components by a number of contractors and the representatives from the
manufacturer, it was determined that the indoor air handler components would also need to be replaced.
With the consent of the City, the contractor withdrew prior to the start of any work or expense.
Discussion: With the new information gained through the inspections, the City's Purchasing Department
prepared a new request for bids for the replacement of both the air handler and heat pump components of
each of the failing, older units. In addition to the previously identified units servicing the East Gallery, Public
Meeting Room, and Vault Storage, the unit servicing the Office/Work Area and the air handler unit servicing
the West Gallery were added to the bid request. The Office/Work Area unit is simply failing due to age.
While the air handler component for the West Gallery is still functional, it would have to be disassembled in
order to make room to replace the other units behind it in the attic, and it would not be cost effective to
disassemble/reassemble this component given its age. In fact, all of the units/components in the bid
request are in excess of 20 years old and are the last of the original inefficient units in the service at the
facility.
The Purchasing Department issued a request for bids to all companies on the City's qualified bidders list.
Six companies responded to the request by the September 12'h deadline. However, three of the companies
were deemed nonresponsive for failure to provide mandatory acknowledgement of a critical addendum
related to the removal of the air handler components in the attic. Roberts Mechanical & Electrical, Inc.
Recommended Action(s): Approval of award of bid to Roberts Mechanical and Electrical, Inc. in
the amount of $50,698 for the purchase of high efficiency heating and air conditioning units and
approval of a corresponding budget amendment in the amount of $39,220 using funds from the
Public Benefits Fund 806, Energy Conservation Account.
Alternative Council Option(s): Reject bids and select an alternate or provide direction to staff.
Citizens advised:
N/A
Requested by:
N/A
Prepared by:
Sage Sangiacomo, Director of Community/General Services and Sherrie Smith -
Ferri
Coordinated with: Mary Horger, Purchasing Supervisor
Attachments: 1. Museum HVAC Bid Summary Sheet
i
Approved: zUle
Jahe Chambers, City Manager
J
Subject: Grace Hudson Museum HVAC Replacement
Meeting Date: October 15, 2008
Page 2 of 3
submitted the lowest valid bid in the amount of $50,689. The Roberts Mechanical bid was reviewed by staff
and an independent HVAC contractor to validate the equivalency of the equipment offered in the response.
A bid summary sheet is included as Attachment #1 for review. The bid specifications and responses are
available upon request from the City's Purchasing Department.
Given that older units are being replaced with high efficient units, Staff recommends utilizing Electric Utility
Public Benefit funds for the project as this has been past practice for the replacement of units at the Ukiah
Civic Center. If Council agrees with the recommendation, a budget amendment is needed in the amount of
$39,220 to the 100.6150.800.000 Museum account utilizing funds from the Public Benefit Energy
Conservation account (806.3765.250.005). The remaining $11,478 was previously encumbered for this
project.
Fiscal Impact:
Budgeted FY 08/09 1:1 New Appropriation Not Applicable Budget Amendment Required
Amount Budgeted Source of Funds (title and #) Account Number Addtl Appropriation Requested
$11,478 General Fund - Museum 100.6150.800.000
From: 806.3765.250.005 To: 100.6150.800.000 $39,220
Public Benefits — Conservation General Fund - Museum
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HVAC Replacement at Grace Hudson Museum
Owner: City of Ukiah
Gatewood Heating and
Pullman Construction
Roberts Mechanical 8
Best Contracting Sorvices,
Bid Opening: 09/12108
Air
Inc.
Electrical Inc.
Climate Mechanical
R -E Corporation
Inc.
18970 Industry Way
21095 Loconsmi Road
189 Wabash Avenue
1215 Daggs Avenue
PO Box 1743
29300 Paafic Street
Sonora, CA 95370
Middielown, CA 95461
Ukiah, CA 95482
Santa Rosa, CA 95,101
Santa Hasa, CA 95402
Hayward, CA 94544
US
US
US
US
US
US
Bidder Status: Nam
Bidder Status: Nom
Bidder Status: Valid
Bidder Status: Valid
Bidder Status: Valid
Bidder Status: Nom
Responsive
Responsive
Responsive
HVAC Replacement
at Grace Hudson Museum
Ifemi 11itraz
OeIONWon
OTY
0041
unit Pdx
Item Total
Unit Pdce
Item Taw
Unit Price
Item Total
Unit Pnce
Item Total
Unif Price
Ilam Tofat
Unit Pace
Ile. Total
AIR HANDLER AND OUTDOOR HEAT
1
PUMP REPLACEMENT
1
LS
58,500.00
$8,500.0
59,500.00
59.500.00
512,]32.50
$12,732.50
514,360.00
$14,36000
517,802.00
51],802.00
558,000.00
558!00.00
LOCATION 82: OFFIC AREA, INDOOR
AIR HANDLER AND OUTDOOR HEAT
2
PUMP REPLACEMENT
1
LS
58,500.00
$8,500.00
59.500.00
59.500.00
$11,203.50
511,203.50
512.330.00
512,330.0
$15,133.00
515.133.0
559,000.00
S58=00j
LOCATION 43: VAULT ROOM, INDOOR
AIR HANDLER AND OUTOOOR HEAT
3
PUMP REPT-AGEMENT
1
LS
S9,5ml0
$8,500,00
59,500.00
59.500.00
5),888,50
5],888.50
510,600.00
510,600.00JS17201
$13,94700
558,000.0
558.000.00.
LOCATION 44: CONFERENCE ROOM.
INDOOR AIR HANDLER AND OUTDOOR
4
HEAT PUMP REPLACEMENT
1
LS
58,500.00
58.500.00
59,500.00
59,500.00
512.]3250
512.]32.5
510190.00
$14,490.00
51],802.00
558.000.00
558.00000
LOCATION 05: WEST GALLERY, INDOOR
5
AIR HANDLER REPLACEMENT 1 LS
55,900.00
$5,900.00
$4,250.0
54.250.00
56.132.00
56.132.
59.62500
$9,625.00510,994.00
555,000.00
555,000.00
Bid
539,900.00
542,250.00
ss0689a0
561,405.00575,878.00
5207.000.00
Total Bid Amount
$39,900.00
542,250.D0
550,689.00
$61,405.00
$75,fi78.00
$207,000.00
Listed Subs
Pullman Heating 8
18155 Vintage Cl Unit B
Mitltlietmm, CA 95461
ITEM NO.:
MEETING DATE:
r •;e,i "I 'ZIki li
AGENDA SUMMARY REPORT
11g
October 15, 2008
SUBJECT: ADOPTION OF RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING
FOR EMPLOYEE BARGAINING UNIT — FIRE UNIT
The City's Fire Unit contract expired on September 30, 2008. The City Manager and representatives of the
Fire Unit have been meeting over the past several weeks to discuss negotiation items for the Unit's new
contract. The proposed Memorandum of Understanding (MOU) has been discussed in previous Closed
Sessions with the City Manager. The final draft MOU has been ratified by the Fire Unit and has been
submitted for Council's final review under separate cover in Closed Session.
Staff recommends approval of the Fire Unit Memorandum of Understanding and adoption of the Resolution
approving the MOU for the term October 1, 2008 through June 30, 2010.
Recommended Action(s):
Adopt Resolution approving 2008-2010 Memorandum of Understanding for the Fire Unit.
Alternative Council Option(s):
1. Do not adopt resolution
2. Refer to Staff for amendments.
Citizens advised:
N/A
Requested by:
City of Ukiah Fire Unit
Prepared by:
Melody Harris, Human Resources Director
Coordinated with:
Jane Chambers, City Manager
Attachments:
Resolution for Adoption of Fire Unit MOU
Approved:
Manager
V/