HomeMy WebLinkAboutMin 10-03-07CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
October 3, 2007
6:00 p.m.
3:30 PM Urban Water Management Plan Discussion; Ukiah Valley Conference Center,
Cabernet 1 Room, 200 S. School Street, Ukiah
6:00 PM
1. ROLL CALL
The Ukiah City Council met at a Regular Meeting on October 3, 2007, the notice for which being
legally noticed on, September 28, 2007. Mayor Rodin called the meeting to order at 6:09:13 PM.
Roll was taken with the following Councilmembers present: Thomas, Crane, McCowen, Baldwin,
and Mayor Rodin. Absent: None. Staff present: City Manager Horsley, City Attorney Rapport,
Community Services Director Sangiacomo, Information Technology Supervisor Steve Butler,
Public Works Director Eriksen, Electrical Distribution Engineer Kirkley, and Deputy City Clerk
Brown.
Consultants Present: Rick Kennedy, Steve Rupp, Ike Heinz Dullinger, Alan Spivak
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Presentation -Status Report of the Landfill Gas Task Force
City Engineer Tim Eriksen introduced this item. Recommended action: Receive report and
discuss any issues of concern.
Ike Heinz Dullinger of the Landfill Gas Task Force was pleased to introduce Rick Kennedy to the
taskforce team and Alan Spivak, who have substantial knowledge in the field of power generation.
He stated relative agencies are in favor of the City pursuing a power generation facility
incorporating the concept of `micro- turbine technology' and other elements necessary for it to
function effectively. He is of the opinion the facility is very worthwhile in terms of maintaining
quality air, health standards, and potential impacts to the environment.
b. Proclamation for Emergency Nurses Day and Week
Mayor Rodin presented the Proclamation to Tim Rohan. 6:15:27 PM
c. Presentation -Status Report on City's Information Technology Activities
Information Technology Supervisor Steve Butler provided a status report relevant to the City IT
activities as they relate to accomplishments, future goals, planned improvements to the City's
website, increase of 'WAN" speed and reliability, network based storage for expanding data needs,
software distribution services, financial system replacement project and GIS services, for the
purpose of improving/enhancing communication and providing for an adequate storage
capacity/overall operating system/video systems/network activity that will allow City
constituents/employees/other users to interact more efficiently in various ways.
Councilmember McCowen questioned whether or not there are considerable problems with the
reliability of the City's financial system and requested clarification that the system would not be
considered for replacement until FY Budget 08-09.
Minutes of the Ukiah City Council October 3, 2007
Page 1
IT Supervisor Butler stated the issue with the system is related to the age of the server that the
systems are currently housed in. In the next year, IBM will no longer directly provide support for
that particular system whereby third party support must be found and it would likely be more costly.
He is concerned about the reliability of the services provided in this regard. However, he
recommends moving forward on replacement of the City's financial system in terms of
implementing a strategy plan. He supports moving forward on a strategic plan for replacement in
mid 2008 Budget year and/or the onset of FY 08-09.
Councilmember McCowen understands this is a priority item and favors moving forward.
IT Supervisor Butler stated a determination needs to be made whether the replacement is for the
existing features of the system or if it may be more economically feasible to look at a more
comprehensive government finance system that can integrate varied features.
Mayor Rodin addressed the plan for improvements to the City's website and supports the public
being able to access the website to make reports about City street repairs, potentially hazardous
situations, situations that involve animals, and other related public concerns.
4. PETITIONS AND COMMUNICATIONS
None.
5. APPROVAL OF MINUTES
None
6. RIGHT TO APPEAL DECISION
Mayor Rodin read the right to appeal.
CONSENT CALENDAR
M/S Baldwin/Thomas to approve the Consent Calendar.
a. Rejection of Claim for Damages Received from Bonnie Black and Mike Crider and Referral
to Joint Powers Authority, Redwood Empire Municipal Insurance Fund
b. Report of $9,057.50 Invoice Paid to Source California Energy Services, Inc., for Non-
Warranty Service Calls to Lake Mendocino Hydroelectric Power Plant
c. Award Purchase of Approximately 60,000 Pounds of Liquid Polymer Alkyamine for Use in
the Wastewater Treatment Plant's Advanced WaterTreatment System for a One Year
Period to Polydyne at the Unit Price of $0.69 Per Pound for an Approximate Total Amount
of $41,000.00 Plus Tax.
d. Report to the City Council Regarding the Purchase of Services for the Printing of the 2007
Fall Recreation Guide in the Amount of $5,434.46.
e. Adoption of Resolution Approving an Application for Proposition 50 California River
Parkways Competitive Grant Program For Riverside Park Development
f. Award of Bid to R-E Corporation for the Purchase of Three Replacement High Efficiency
Heating and Air Conditioning Units for the Grace Hudson Museum in the Amount of 11,478
and Approval of Budget Amendment to Fund Project Using Public Benefits Fund Balance
(Fund 806).
g. Award of Bid for Purchase of Electronic Meters, Automatic Meter Reading Modules and
Support to General Pacific, Inc. for the Electric Department's Meter Replacement Program.
h. Award of Contract to Veizades & Associates, Inc. for Engineering Services and Associated
Programming for a Modification to the Thrust Bearing Oil Cooler for the Lake
Mendocino Hydroelectric Power Plant Unit 1.
i. Award Purchase of Services for the Investigative Excavation of the Leak of and Repair to
the Northwest Corner of the Wastewater Treatment Plant's North Percolation Pond Levee
to Lee Howard Construction Company at a Lump Sum Base Bid Price of $2,250.00 and
Minutes of the Ukiah City Council October 3, 2007
Page 2
Authorize the Work of Additive Bid Item No. 1 at the Hourly Rate of $450 Per Hour, All
Work to be Performed in Accordance with the Request for Bids and The Project
Scope of Work. Maximum Cost Ceiling for this Effort shall be $25,000.00
Motion carried by all Ayes voice vote.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS 6:29:07 PM
Melissa Williams has observed persons of low income or of homeless status walking around
packing their belongings and commented this can cause physical problems. She supports
providing for locker storage facilities and/or a covered area for belongings in the City so that
these persons can store backpacks, sleeping bags and other belongings. There would be a
monthly rent associated with the use of such a facility. It is a way the community can show they
care.
Councilmembers suggested this subject be agendized for discussion at the next regular Council
meeting.
Jimmy Rickel has submitted an application to reinstitute the Truckers Light Parade. His company
would be responsible for coordinating the event and providing the necessary insurance. This has
been an annual event the community enjoys to 'kick-off' the Christmas Season. He anticipates that
the event will occur this year and he is hopeful the application will be approved.
9. PUBLIC HEARINGS (6:15 PM)
None.
10. UNFINISHED BUSINESS
a. Approve Agreement with R.W. Beck for Gobbi Substation Capacity Upgrade and
Hydro Express Feeder for $490,287 and Budget Amendment
Electrical Distribution Engineer Kirkley presented this item. RECOMMENDED ACTION:
Approve the agreement with R.W. Beck in the amount of $490,287 for Phase II, Implementation of
System Improvements for the City of Ukiah, as outlined in the attached proposal and budget
amendment for same.
By Consensus the City Council agreed to formulate a subcommittee with Councilmembers Crane
and McCowen and the Consultant to resolve the issues to the best of their satisfaction and
reagendize the matter for further discussion at the next regular meeting in October.
Steve Rupp advised with regard to the current purchase order, the funds have been expended
under the current contract for the condition assessment and this matter will also have to be
addressed.
b. Status Report on the Anton Stadium Renovation Project
7:20:45 PM
Director Sangiacamo presented this item. RECOMMENDED ACTION: Receive status report on
the Anton Stadium Renovation Project.
The Anton Stadium Stakeholders are confident they wil! meet and exceed the match requirement
of the Resources Bond Act grant appropriations for the facility and this group is working diligently
to complete the project.
The City Council received the report.
c. Landfill Gas Feasibility Study -Discussion and Possible Award of Consultant
Service Agreement to EBA to Produce a Landfill Gas Feasibility Study in the Amount
of $11,800; Authorize Budget Amendment of Same
Minutes of the Ukiah City Council October 3, 2007
Page 3
7:24:47 PM
Director of Public Works/City Engineer Eriksen presented the item. RECOMMENDED
ACTION: 1. Award a Consultant Service Agreement to EBA to produce a Landfill Gas Feasibility
Study as specified in Attachment 1 proposal in the amount of $11,800. 2. Authorize the City
Manager to execute the Consultant Service Agreement. 3. Authorize the budget transfer of
$11,800 from the General Fund for the consultant services.
Public Comment Opened: 7:50 PM
City Attorney Rapport clarified a discrepancy and stated City code requires three bids for projects
over $10,000.
Speaking to the item: Alan Spivak, and Ike Heinz Dullinger.
Public Comment Closed: 8:14 PM
M/S McCowen/Crane to direct staff to move forward for submission of the Joint Technical
Document (JTD) to the State Water Quality Board as soon as it is ready for submission and pursue
separately investigation of the landfill gas power generation feasibility at a future time with SCS
Engineers. Motion carried by the following roll call vote: AYES: Councilmembers Thomas,
McCowen, Crane, Baldwin, and Mayor Rodin. NOES: None. ABSENT: None. ABSTAIN: None
Public Comment Re-Opened: 8:17 p.m.
Speaking to the item: Ike Heinz Dullinger ,Rick Kennedy, Alan Spivak
Public Comment Closed: 8:29:30 PM
M/S McCowen/Crane modified the above-referenced motion to direct staff to make the necessary
inquiries as recommended by Landfill Gas Task Force (LGTF) Member Kennedy and the other
questions raised in the discussions documented by staff and re-agendize this agenda item for
further discussion by Council at the next regular meeting. Motion carried by the following roll call
vote: AYES: Councilmembers Thomas, McCowen, Crane, Baldwin, and Mayor Rodin. NOES:
None. ABSENT: None. ABSTAIN: None
d. City Council Direction on Airport Commission Appointments
By Consensus the City Council directed staff to Re-advertise the Airport Commission
Appointments.
11. NEW BUSINESS
a. Report and Possible Action on Sanitary Sewer Management Plan iSSMP) Goals
8:34:08 PM
Councilmember Crane reported the Sewer Lateral Ad Hoc Committee met and Councilmember
McCowen presented a SSMP power point presentation. The unanimous decision of the body was
the SSMP goals are appropriate. The Ukiah Valley Sanitation District Board of Directors is also
supportive.
RECOMMENDED ACTION: Receive report and direct staff and consultant to prepare the SSMP
Goal Element and submit same to the Regional Water Quality Control Board before the required
deadline of November 1, 2007.
M/S Baldwin/McCowen to approve the recommended action. Motion carried by the following
Minutes of the Ukiah City Council October 3, 2007
Page 4
roll caN vote: AYES: Councilmembers Thomas, McCowen, Crane, Baldwin, and Mayor Rodin.
NOES: None. ABSENT: None. ABSTAIN: None
b. Award Consultant Service Agreement to Green Valley Consulting Engineers for
Design Services Related to Water Main Improvement Projects on a Time and
Expense Compensation Basis Not to Exceed $43,240.00, Authorize the City Manager
to Execute the Consultant Service Agreement, and Authorize a Budget Transfer of
$13,240 from Water Fund 820 Fund Balance to Budget Account 820-3901-250-000
8:49:30 PM
Rick Kennedy presented the item. REGOMMENDED ACTION: 1. Award a Consultant Service
Agreement to Green Valley Consulting Engineers for the performance of engineering services
including the preparation of plans, specifications and associated documents for various water main
improvement projects. Compensation is to be made on a time and expense basis not to exceed a
total maximum compensation of $43,240.00 based on the scope of work stipulated in the
Consultant's proposal. 2. Authorize the City Manager to execute the Consultant Service
Agreement. 3. Authorize the budget transfer of $13,234.00 from the unencumbered funds within
the Water Fund 820 Fund Balance to Budget Account 820-3901-250-000.
8:57:00 PM Councilmember Baldwin left the dais due to a possible conflict of interest on this item.
M/S Thomas/Crane to approve the recommended action. Motion carried by the following roll call
vote: AYES: Councilmembers Thomas, McCowen, Crane, and Mayor Rodin. NOES: None.
ABSENT: None. ABSTAIN: Baldwin.
Councilmember Baldwin returned to the dais. 8:59:43 PM
c. Authorize the City Manager to Negotiate and Execute a Memorandum of
Understanding (MOU) with the County of Mendocino to Administer Public, Education,
and Government (PEG) Services for the Greater Ukiah Valley
Director of Community Services Sangiacomo presented the item 8:59:00 PM.
RECOMMENDED ACTION: Authorize the City Manager to negotiate and execute a MOU with the
County of Mendocino to administer public education, and Government (PEG) services for the
greater Ukiah Valley.
Mayor Rodin left the dais briefly, leaving the Vice Mayor to preside.
M/S Baldwin/McCowen to approve the recommended action. Motion carried by the following roll
call vote: AYES: Councilmembers Thomas, McCowen, Baldwin, and Vice Mayor Crane. NOES:
None. ABSENT: Mayor Rodin. ABSTAIN: None
d. Authorize the City Manager to Negotiate and Execute a Memorandum of
Understanding between the County of Mendocino and the City of Ukiah Related to
the Operation, Management, Oversight, and Maintenance of Low Gap Regional Park
Director of Community Services Sangiacomo presented the item 9:18:34PM RECOMMENDED
ACTION: Authorize the City Manager to negotiate and execute a MOU between the County of
Mendocino and the City of Ukiah related to the operation, management, oversight, and
maintenance of Low Gap Regional Park.
M/S Crane/McCowen to approve the recommended action. Motion carried by the following roll
call vote: AYES: Councilmembers Thomas, McCowen, Crane, Baldwin, and Mayor Rodin. NOES:
None. ABSENT: None. ABSTAIN: None
e. Discussion of Possible Joint Meeting Dates and Topics with the Ukiah Valley
Sanitation District
Minutes of the Ukiah City Council October 3, 2007
Page 5
9:22:02 PM
City Manager Horsley presented the item. RECOMMENDED ACTION: Discuss and provide
direction.
Council proposed the following topics of discussion:
1. Governance ownership equity
2. Right of way funds
3. Use and distribution
4. Boundaries
5. Completion of the Municipal Services Review for wastewater
6 Possible CitylUVSD joint contract with a consultant
7. Combined Sanitation District of County and City
The proposed date for aCity/UVSD joint meeting is October 17, 2008.
f. Discussion of City Gouncil Conference and Training Budget
9:27:34 PM
City Manager Horsley presented the item. RECOMMENDED ACTION: Discuss and provide
direction.
M/S McCowen/Baldwin that the $3500 be held in reserve in the 07-08 Fiscal Budget for
conference and training expenses and that each Councilmember will be entitled to spend no more
than $700 at their discretion and if the Councilmembers desire to exceed this amount, the matter
be agendized for Council discussion. Motion carried by an all AYES voice vote.
g. Discussion of Mayor's Building Improvement Recognition Program
9:44:55 PM
City Manager Horsley presented this item. The intent of the program is to recognize and
appreciate property owners via a letter from the Mayor for making improvements to their buildings.
RECOMMENDED ACTION: Discuss and provide Direction.
It was the Consensus of the City Council to proceed with the Mayor's Recognition Program without
formulating a subcommittee, allowing the Mayor to make the selection.
12. COUNCIL REPORTS 9:49:29 PM
Councilmember Thomas reported:
• He attended a presentation with guest speaker Brock Dolan concerning the issue of water as the
earth's most precious resource. He supports that communities pay specific attention to their urban
water management plans in terms of future application/planning because, communities!
counties/countries and the world are not looking at the issue of water seriously enough. He
recommends the City conduct a similar presentation by the same speaker that would include
actions the community can take to plan ahead for preservation/conservation of water and water
sources. It would be beneficial and informative for Councilmembers to attend water workshop
conferences when available.
• He and Councilmember Crane attended a meeting with the City Code Enforcement Officer to
discuss code enforcement. One of the principle topics of discussion was the issue of marijuana
and the increasing number of people growing it within the City limits, the corresponding problems
that have generated as a result, and possible methods to address this issue through enforcement
and by formulating swell-defined program.
Councilmember Baldwin reported the Potter Valley Irrigation District is working to obtain a
permanent frost protection exclusion. There is evidence to show there is actually water spilling over
the Van Arnsdale Dam in MarchlApril that should be allowed to help fill Lake Mendocino. While this
is allowed to occur, the District is negotiating for anon-payback agreement for use of the water. In
Minutes of the Ukiah City Council October 3, 2007
Page 6
terms of a feasibility study, the Army Corps of Engineers is in the process of completing an
inundation survey below the dam by December 1. 2007. A 'scoping session' will be held with
resource agencies and an Economic Impact Study is also being conducted, which is an important
component of the feasibility study. The County will fund to complete a study in response to the
Friends of the Eel River Impact Analysis on ending the water diversion or insignificance of the
diversion thereof.
Mayor Rodin reported:
• She and Councilmember McCowen attended the recognition of Melissa Chatty, Miss California.
• She received a letter from Ford Street Project asking for financial assistance in the sum of $25,000
for interim funding assistance for the homeless shelter since the agency did not receive FESG
funding in the sum of $100,000 as anticipated. She recommended this matter be agendized for
discussion by Council.
• She recently attended a toxic substance meeting in Santa Rosa along with County agencies about
concerns related to public health issues and effective monitoring of toxic substances in water
systems and in the air. She supports having a public forum meeting with County
environmental/public agency representatives to address issues or potential issues that can/could
affect the health of citizens in the County and protective measures.
• She favors recognizing the businesses and persons responsible for their contributions concerning
the french drain improvements made at the Golf Course.
• She referred to a letter from the Employers Council regarding consolidation of the City and Ukiah
Valley Fire District fire departments and noted this matter is being considered.
• She inquired how Council on behalf of the City should address PROP 1 B monies that have been
made available to the City.
13. CITY MANAGERlCITY CLERK REPORTS
City Attorney Rapport will proceed with a public hearing on October 17, 2007 concerning the
Urban Water Management Plan. The matter can be continued if necessary.
74. CLOSED SESSION -Closed Session may be held at any time during or before the meeting
City Manager Horsley reported the parties are not ready to proceed with 14b at this time, but
there will be a short closed session for item 14a.
Recessed to Closed Session 10:04 PM
Labor Negotiations: Management Unit (§ 54957.6)
Negotiator: Candace Horsley, City Manager
b. Conference with Real Proaertv Negotiators (§ 54956.8);
Property: APN 156-240-02, 03, 06, 07, 08 (Ukiah);
Negotiator: Candace Horsley, City Manager;
Negotiating Parties: City of Ukiah 8 David Hull/Ric Piffero;
Reconvened at 10:09 PM. No reportable action taken.
3. ADJ URNMENT
h eing no further business, the meeting adjourned at 10:09:17 PM.
...
Linda rown, Deputy City Clerk
`T 11~L~~ ~G~r~d~u~-
Ca4hy Iawadly, Trag criptionist
Minutes of the Ukiah City Council October 3, 2007
Page 7
