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Home My WebLink About94-23 1 2 3 4 5 6 7 8 9 10 1! 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 RESOLUTION NO. 94-23 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING RENTAL RATES FOR USE OF CITY FACILITIES IN THE PARKS AND THE CIVIC CENTER COUNCIL CHAMBERS WHEREAS, the City owns, manages, and maintains facilities for public use; and WHEREAS, local community groups and private organizations request the use of these facilities; and WHEREAS, the use of these facilities necessitates a need for rental fees to provide for maintenance, repairs, utilities, and other operational expenses; and WHEREAS, the City Council notices public hearings and it has heard public comment on these issues; NOW, THEREFORE, BE IT RESOLVED that the City Council sets rental rates and policies for City facilities as attached in Exhibit "A" and Exhibit "B" for the Civic Center Council Chambers and Parks and is incorporated herein. PASSED AND ADOPTED this 20 day of October , 1993, by the following roll call vote: AYES: Councilmembers Malone, Wattenburger, Shoemaker, and Mayor Schneit. NOES: None ABSENT: None ABSTAIN: ATTEST: / /' /z '? G thy Mc~ay 3:CS\RES.FAC " MA¥O-R Fred Schneiter EXHIBIT "A" 300 SEMINARY AVE., UKIAH, CA 95482-5400 · ADMIN. 707/463-6200 · PUSI_IC .%~4:~q'Y 463-6242/6274 FAX # ?07/463-6204 · CIVIC CENTER COUNCIl, CHAMBERS USE OF FACILITY POLICY AND RENTAL INFOP.~ATION MAXIMUM CAPACITY - EQUIPMENT AVAILABLE - 141 (Council Chambers) 96 (Foyer) 120 Fixed Chairs 2 Large Staff Tables 1 Central P.A. System 1 Fixed Podium with Microphone RENTAL RATES CITY OF UKIAH SPONSORED ACTIVITIES: NO CHARGE LOCAL GOVERNMENT AGENCIES/LOCAL NON-PROFIT: NON-LOCAL NON-PROFIT ORGANIZATIONS/ NON-LOCAL GOVERNMENT AGENCIES: PRIVATE ORGANIZATIONS/BUSINESSES/ INDIVIDUALS: $ 25.00 (For each four- hour period) $ 50.00 (First Four Hours) $ 20.00 (Each Additional Hour) LOCAL $ 75.00 (First Four Hours) $ 25.00 (Each Additional Hour) NON-LOCAL WEEKEND USE (ALL USERS) $100.00 (First Four Hours) $ 30.00 (Each Additional Hour) $ 20.00 (Additional Per Day) DEPOSIT A $100.00 cleaning/security deposit is required for use of the Civic Center Council Chambers. Part or all of your deposit may be withheld if the facility is left unclean or damage is found following your group's departure. INSURANCE REQUIREMENT Renters must provide the City of Ukiah with a Certificate of Insurance naming the City of Ukiah as additionally insured in the amount of $1,000,000 (one million dollars). City forms will be provided. 3:CS:CHAMBERS '%Ve Are Here To Serve" CIVIC CENTER COUNCIL CHAHBER User Responsibilltles 1. Ail aisles and corridors must be maintained clear and unobstructed. Standing in aisles for purposes of viewing events or activities is not permitted. 2. Food or beverage are allowed in the foyer area, but never in the Council Chambers. 3. No smokinq is allowed in the facility. 4. Please do not attach anything to the walls using pins, tacks or tape. 5. It shall be the duty of the chairperson, moderator, leader, director or person in charge to monitor exits, aisles, corridors and general safety conditions during all aspects of the event or meeting to assure compliance with user responsibilities. Said person/persons in charge shall be identified on the User Agreement Form and shall be held directly accountable for compliance with conditions stated in the agreement. Where City representatives are required to enforce compliance with the guidelines, a charge shall be applied based on established costs. 6. Each user of the council chambers shall provide at least one responsible adult to monitor the occupant load of the council chamber and foyer. Upon reaching posted occupant loads this person shall deny entry to any additional persons wishing to attend the planned event or meeting. This person shall stay at the door until relieved by another responsible adult. An adult monitor is required at other exit door allowing access to the council chamber when it is desired to maintain said door(s) in an open position. 7. Signs, banners, and placards are not permitted in the council chambers, as these items can create a trip problem and obstruct the view of others. 8. For your comfort, you may request that the air blowers be turned on if the room becomes stuffy or too warm. 9. Please leave the facility as you found it. Ail individuals, groups or organizations using this meeting room will be responsible for any damage to the room, building or equipment. Users will be charged an additional fee if there is an unusual amount of maintenance to the Council Chambers after their function. 10. Media representatives are not allowed to place equipment in any aisle, which in any way compromises the exit system. Cords and cables crossing these elements of the exit system shall be taped to the floor continuously so there is no trip hazard. Refer to the attached diagram for acceptable locations of media equipment. 11. If your event ends after 10 p.m., please go to the police night entrance door and ask them to lock the outside door. 12. Ail equipment used for City Council and Planning Commission meetings will remain in the Council Chambers. This equipment is not to be used or moved by anyone using the facility without prior authorization. 13. Flowers and plants must be in containers with protective bases to prevent damage to the carpet. 14. The City Council' Chambers is prohibited from being used for religious or partisan political purposes.** 15. City policy does not allow for weddings or wedding receptions to be held in the Council Chambers. THANK YOU FOR YOUR INTEREST IN THE CITY OF UKIAH'S CIVIC CENTER COUNCIL CHAMBERS. WE LOOK FORWARD TO THE MUTUAL COOPERATION NECESSARY IN MAKING YOUR PROGRAM OR EVENT A SUCCESS. **The City has on file a statement of intent regarding this policy. If you are interested in reviewing thi~ statement, please contact the Community Services Department at 463-6236 to obtain a copy. '11/92 CITY OF UKIAH ',B,, COMMUNITY SERVICES DEPARTMENT 300 SEMINARY AVENUE UKIAH, CALIFORNIA 95482 (707) 463-6236 PARK FACILITIES USE OF FACILITY POLICIES AND RENTAL INFORMATION TODD GROVE PARK - HUDSON-CARPENTER PARK MCGARVEY PARK - OAK MANOR PARK - V1NEWOOD PARK RESERVATIONS FOR EXCLUSIVE USE OF AREAS WITHIN CITY PARKS MUST BE MADE IN ADVANCE TO GUARANTEE A SPACE FOR YOUR EVENT. AREAS WILL NOT BE MARKED RESERVED SO YOU WILL NEED TO BRING YOUR APPROVED RESERVATION APPLICATION COPY WITH YOU. WE ALSO RECOMMEND THAT YOU DESIGNATE AN INDIVIDUAL TO ARRIVE EARLIER THAN YOUR PLANNED EVENT. TODD GROVE PARK VINEW00D PARK OAK MANOR PARK - Swimming Pools - Trash receptacles - Horseshoe Pit - Barbecues - Large barbecue pit - Picnic tables - Restrooms facilities - Play equipment (Tiny tot/older kids) - Barbecues - Picnic tables - Basketball Court - Trash receptacles - Play equipment - Restroom facilities - Barbecues - Picnic tables - Tennis courts - Trash receptacles ~ Play Equipment NOTE: Hudson-Carpenter, McGarvey and Giomo Parks are also available for rent to reserve a space for your event. RENTAL RATES PARK RENTAL RATE WEDDING RESERVATION & PARK USE RATE REFUNDABLE KEY DEPOSIT $25.00 $35.00 $25.00 required only if key is issued. Tables and chairs are available for rent depending on availability. $5.00 PER TABLE AND .75C PER CHAIR PER DAY. Pickup, set-up and returning of equipment is your responsibility. (Please See Reverse Side) INSURANCE REQUIREMENT If alcohol is to be sold, renters must provide the City of Ukiah with a Certificate of Insurance naming the City o~' U-kiah as additionally insured in the amount of $1,000,000 (one million dollars). City forms will be provided. No alcohol is allowed at Hudson-Carpenter Park without ,* permit. RENTER'S RESPONSIBILITIES All papers, gl.ass bottles or any other trash must be placed properly in receptacles by the participants. If applicable, BBQ Pit at Todd Grove Park must be locked and left in the condition it was received. (Key required). If applicable, all gates must be closed and locked upon the groups' departure. (Key required). All equipment used must be replaced in the proper location. Must be requested in advance - se~ below. Applicants and users of the facility assume full responsibility for any damage to the facility and/or equipment. A $100 fee will be charged if the City is required to spend an excessive amount of time or use extra materials in cleaning or repairing any part of the facility or equipment following your groups' departure. Any additional 'City' responsibilities or requested services (i.e., access to electrical usage, chairs, tables, etc.) related to the renters use of the facility must be received in writing and approved in advance of the scheduled dates by the City of Ukiah. No confetti or colored rice may be used at weddings. Please use bird seed or any other biodegradable product to help with the animals and birds. Restroom facilities located at the Municipal Clubhouse are for use by Golf patrons and/or Todd Grove Room renters only. Renters of Park facilities must use restrooms located in the Park for which they have rented. Renters having events with an attendance of more than 500 people must provide port-a-lets at their own expense. If a key and/or additional equipment is necessary for use at any facility, it is the renters responsibility to make arrangements to pick-up the key and/or equipment well in advance of the event. AMERICANS WITH DISABILITIES ACT If you have a special need regarding accessibility to any facility, please call the Community Services Department at 463-6236. We will be happy to assist in accommodating you. THANK YOU FOR YOUR INTEREST IN THE CITY PARKS. WE LOOK FORWARD TO THE MUTUAL COOPERATION NECESSARY IN MAKING YOUR PROGRAM OR EVENT A SUCCESS. B:PR pAR~S